Smart Mover User Manual
Contents
1. Never delete files with File Types or Extension of Delete Type Delete Ext The Delete Files task pro vides additional options to al low it to be a little more selec tive in the files that it deletes Cei _ If Delete Immediately is se Delete Files Task lected all the files found in the folder when the Task runs will be deleted Or you can choose to Delete if Creation Date is older than X hours With this option the Task will wait for the files Creation Date to be older than the number of hours you specify in X Once the file is older than the entered time the file s will be deleted Delete files in Sub Folders allows the Task to look inside folders that appear in the se lected folder and delete the files inside that folder And if there are empty sub folders and Delete Empty Sub Folders is selected then they too will be deleted You can also choose to Never delete files types or extensions of Any file with either of the listed file types or extensions will not be deleted You can add to either exclusion list by clicking the appropriate Add button and then choosing a sample file from the resulting Select file dialog To delete from either list just select the item to be deleted and click the appropriate Delete button After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to2. busy at the time this task runs then it will not be processed but will remain in the source folder until the next time the task runs Your InDesign Server can reside on the same machine as Smart Mover or they can be on different machines If you do use two machines there are several considerations 1 Both machines should be running the same operating system ie both Mac OSX or both Windows This avoids problems with the different file path naming conventions used by each 2 Only the Mover machine needs access to the Script file Yes this does sound incorrect but it is true The entire contents of the Script file are sent to the InDesign Server in the run message initiated by Mover 3 Mover passes the full path name of the file to be processed to the Script So that path name must be valid from the InDesign Server machine perspective for the task to operate correctly If this is not possible then the path string could be manipulated as required in the Script code before the open command 4 If the Script creates a new file ex a PDF then the path for that file will need to be located from the InDesign Server machine s perspective 5 Any required remote folders will need to be mounted before the Task is run If they are not Mover will generate an appropriate error Smart Mover 26 Smart Mover link to Index Section 6 Smart Mover and Smart Connection Enterprise Smart Mover can be a stand alone appli
3. button The application will return you to the Zip Files screen and text describ ing the path to the folder you just selected will be displayed just below the button Check the Delete original check box should you want to delete the files from the Source folder after the zipped file has been created You should probably either check this option or use another Task to delete or move the files from the source folder If you do not this Task will re Zip the same files each time it runs After you have made the required choices click the OK button to save any settings you have made or click the Cancel button to ignore any changes Notes If you going to be sending files from a Mac running OS9 to another Mac using OS9 then you should probably use the Stuffit Tasks instead Using the Stuffit tasks ensures that you will maintain the Creator and File Type information Smart Mover 22 Smart Mover link to Index xI UnZip Files The UnZip Files Task lets you decompress files that have been compressed using the Zip compression format that is the de facto standard of the Windows platform and as of Mac OS X 10 3 a standard on the Mac plat UnZip Files form as well source folder for file s to Unzip Select Source Folder The Task Expands all the files locat ed in the Source folder and puts the results in the folder designated by the Destination folder Main Users jef
4. Smart Mover Preferences SUME CONVO ON S ana A6 LOS PUNO oraaa a A7 Miscellaneous ak ake n A N A7 SAVE eee cn ene ne nnn rae nr eee net eee ee ery Tere reer rerer eter ee nrteree Tree eee A7 Creating and editing processes Croate anew PRIOCES S ie a a a A8 Editan existins Process arennau aa E eae A8 Wotkine with Gs PROCESS canine E A en etoareseneaaues A8 Description of Tasks available COPY FICS Toi a Tony noite reper rn ine Cree neo A10 DeL EGS eca O All Move Fies eonen iets Mee ceemcumads es A12 Translate Tables ioen a N EN N A13 FEF PUPI S canen A16 FIPO Ee enee A A17 Get T malenka dat sugeseuatioant A18 SWF FUES MaC OMY reri seas igatsanatblansadsarianutal A19 Expand les secna aa A20 ZIP FICS r E dae uenaatesradeahaesaneneise A21 LO cA oe TIES erasa e A A22 RUN APppHcaOiienne A A23 MDES EENEN eian a a a A24 Smart Mover Smart Mover Link to Index Section 6 Smart Mover and Smart Connection Enterprise I SCE PO eit sscicc ane acetauc eves lalate Gt cae Gans easaebaalpanaasnnceeaseasciad A27 II SCE UpLOad Waar eecmremen ce earente entree tere nar ent err rae e trees terete Ter ere rave reee A28 Il SCE Forder UW pl OAs soci sictecor ravines patieiwemassen as eenndentiendiasts A29 IV SCE DOVNE Odenia niai A30 V SECEDE E Eaa a A31 VI SCE Download Upload Version cccccccceceeceeceecceeeeeeeeeeeaeeeaaaees A32 Vil SCE LOLO e E E Or A34 Section 7 Backing up your Settings I Using the Backup Settings
5. LS imen Only Tracrlate files wiih File Typhi or Extensions Fip Tysa Aca Aad Type OK Cancel Translate Tables file so that it can be recognized by another application Note that the addition of the Inserts occurs after the translations are completed The List of Translations contains a text reference to all of the translations that will execute during the associated Move Files Task You may Add New Change or Delete any of the Translations to and from this list using the buttons to the left Additionally since Transla tions are executed in order top to bottom and that one Translation may directly effect another one you can change the order by selecting it from the list and using the Move up or Move Down buttons accordingly Since you may have multiple types of files in the same folder which may need to be Moved and that some of those files need Translation while others do not you will need to specify which do That specification can be done by setting either file types or file name exten sions and by using the Add Type Ext and Delete Type Ext buttons To add a type or extension simply click the appropriate Add button and find an example file To remove a type or extension from either list just select it in the list and click the appropriate Delete button The process for Adding or Changing a Translation to the table are very similar If you want to Change one simply selec
6. amp pattern A zero width negative look ahead assertion For example foo bar matches any occurrence of foo that isn t followed by bar lt pattern A zero width positive look behind assertion For example lt t w matches a word that follows a tab without including the tab in amp Works only for fixed width look behind lt pattern A zero width negative look behind assertion For example lt bar foo matches any occurrence of foo that does not follow bar Works only for fixed width look behind Smart Mover Link to Index Smart Mover 5 Subexpressions You can use parentheses within your search patterns to isolate portions of the matched string You do this when you need to refer to subsections of the matched in your replacement string For ex ample you would do this if you need to replace only a portion of the matched string or insert other text into the matched string Here is an example If you want to match any date followed by the letters B C you can use the pattern d sB C Any number of digits followed by a space character followed by the let ters B C This will match dates such as 33 B C 1742 B C etc However if you wanted your replacement pattern to leave the year alone but replace the letters with something else you would use parens The search pattern d s B C does this When you write your replacement pattern you can ref
7. simmer Section 4 Creating and Editing Processes Every Process is made up of one or more Tasks and each Task has appropriate settings that need to be designated for it to operate Following is a description of how that is done I Create a new Process To create a new Process iene Orcas click the New Process but 3 ton on the Status Window New Process Name Get email from my account You will immediately be presented with the dialog to o Cancel the right asking you to enter i a name for this new Process New Process dialog Enter something meaningful like Get support mail or Delete old files Then click OK to proceed Processes can have a max of 25 characters for Process with the creation of the Process Click Cancel should you decide not to create a new Process at this time names Names can also not contain V or Now skip to part III below ll Edit an Existing Process Select the Process you wish to edit from the Available User Created Process list on Mover s Status Window and click the Edit Process button lll Working with a Process If you are editing an existing Process or creating a new Process you will see a dialog similar to the one on the next page This is where you will set up all the Tasks and other settings for the current Process The This Process is Active check box controls if the Process is to run automatically when the P
8. Menu ccccsscsssssssssssseeeesseeesseeseseees A35 Appendix A I Using Regular Expressions in Table Translations cceeeeeees Bl Appendix B I MBES SELVCE SCIPS xiii dae sea sonitulese csarvin a B7 Smart Mover Link to Index Smart Mover Section 1 Introduction I Overview Most businesses use computers to power the processes that make the businesses profitable However much of the power of the computer lies dormant in that many of the processes that are completed day to day require interaction between the computer and the user The reality is that many of these manual tasks can be automated freeing up the user to perform other tasks and functions that the business can use to become more profitable ll Purpose Smart Mover was created to help make the process of working with computer files and information more automated Smart Mover allows the user to create an unlimited number of Processes In turn each of those Processes is composed of a series of individual Tasks The Processes can then run unattended on a scheduled basis Smart Mover has the ability to perform the following Tasks 1 Move files folders 2 Copy files folders W Delete files folders 4 FTP Get and FTP Put files 5 Get E mail from servers 6 Perform complicated Regular Expression search and replace functions on the contents of a text file 7 Compress and decompress files Support for compression and
9. aaa iA Mne A a Edt satinga of selected Task dit h 3 1 epee been Le ik Down Edit modity these settings select o a esit a aa 66 z Tee Flues a hires Flea Cipari sga Fe bam La ie H the Task in the Tasks in or Fis sapia reon e e this Process list and click FTP Gat Pies prsiirionieini Pugni 4 iA Wal the Edit button You will Expand Files Sha sos be presented with a dialog Dp Fiss i Files requesting all the appropri fbn oO ate settings for that Task SCE UOLO See Section 5 for detailed information for each avail able Task Selecting a Task in the Tasks this Process list will display that Task s settings under the Task settings summary Edit Process screen To rename a Process click in the Edit Name field highlight the text and type the new name for the Process Finally click Save or Cancel as appropriate to exit this dialog Notes If you are editing a Process it will not run even if it 1s scheduled If using the Macintosh version Expand Files and Stuff Files are displayed in italics Before you can use these Tasks you must use the Preference menu to setup those Tasks See Section 5 Stuffing and Expanding Files This is not an option under Windows Smart Mover 10 Smart Mover link to Index Section 5 Description of Tasks I Copy Files Copy Files is used to duplicate Copy Files files in a watched or source folder _ Select the
10. area this is identical to 0 and 0 Replaced with the entire target string following the matched text 0 0 50 evaluate to nothing if the the subexpression corresponding to the 50 number doesn t exist Replaced with the character represented by nn in Hex e g KAA is Replaced with the character represented by nn in Octal Replaced with the character that is the control version of X e g cP is DLE data line escape Regular Expression Examples The basic idea of regular expressions is that it enables you to find and replace text that matches the set of conditions you specify It extends normal Search and Replace with pat tern searching Wildcards Some special characters are used to match a class of characters ee Any single character except a line break including a space 66 99 If you use the as the search pattern you will select the first character in the target string and if you repeat the search you will find each successive character except for Return characters The following wildcards match by position in a line Beginning of a line unless Phone Finds lines that used in a character class begin with Phone see below End of a line unless used in Finds the last character in a character class the current line Smart Mover Smart Mover Link to Index Character Classes A character class allows you to specify a set or range of characters You can choose to
11. choices click the OK button to save the settings you have made or click the Cancel button to ignore any changes Notes If a file of the same name already exists in the destination folder then it will be replaced If a file is busy at the time this task runs then it will not be copied If you do not move or delete a given file from the Source folder that file will be recopied every time this task runs Smart Mover Smart Mover 11 Link to Index il Delete Files Like some other tasks Delete Files requires selection of a watched or source folder Once the folder is selected and based on some additional options the Task will delete any file or folder that appears in that folder Deist fics Warning Any files in the selected folder will be deleted Make sure you select the correct folder Select Folder To choose the folder from which the files folders will be deleted press the Select Folder button Choose the folder that will contain the file Delete When that will be deleted _ Delete Immediately Delete if Creation Date older than 1 hours Main out folder Mover will not allow you to se Sub Folders lect an entire disk drive or some Delete Files in Sub Folders folders critical to your systems SPE ny ee eras operation but you must be care ful to select the correct folder to File Types nna Extension A avoid unwanted loss of data AddType Add Ext
12. effect in Mover One you must log out from the application you modified the query with Two you must re enter this Mover window login reselect that query and then OK the dialog Smart Mover 33 34 Smart Mover link to Index Vil SCE Logout SCE Logout does exactly what the name implies it logs Smart Mover out of a Enterprise system The same things that were said for SCE Login Untitled apply here SCE Logout when used in con junction with SCE Login allows the other task such as SCE DownLoad to perform their task without having to login and logout SCE Logout Smart Mover Smart Mover 35 soem Section 7 Backing up your settings I Using the Backup Settings Menu Mover provides a simple method to backup the Processes that you have fE created Backup Settings p To backup your processes do the following 1 Go to the File Menu and choose Backup Settings 2 A dialog will come up asking you to select a location to place the folder containing the Mover settings Choose an appropriate location and press OK A backup of the current settings now exists in the location you selected and is in a folder named Smart Mover Backup Smart Mover Smart Mover Semone Appendix A Using Regular Expressions in Trans late Tables The basic idea of regular expressions is that it enables you to search and replace text that matches the set of conditions you specify It extends normal Search and Replace with p
13. either match or ignore the character class The set of characters is enclosed in brackets If you want to ignore the character class instead of match it precede it by a caret Here are some examples aeiou Any one of the characters a e 1 0 u Aaeiou Any character except a e 1 0 U a e Any character in the range a e inclusive Any alphanumeric character Note Case sensitivity is controlled by the CaseSensitive property of the RegExOptions class w rws OOO a Finds a To find a a closing bracket place it immediately after the opening bracket Finds a character in the range a e or the caret character To find the caret character place it anywhere except as the first character after the opening bracket a c Finds a character in the range a c or the sign To match a place it at the beginning or end of the set Non printing Characters You can use the following notation to find non printing characters Other Special Characters The following patterns are wildcards for the following special characters Any whitespace character space tab return linefeed form feed Any non whitespace character Any word character a z A Z 0 9 and _ Any non word character All characters not included by w Doo Any non digit character Repetition Characters Smart Mover 4 Smart Mover link to Index Repetition characters are modifiers that allow you to repeat a specif
14. file s ta DownLoad Select Destination Folder Macintosh HD Users jimmeyer Desktop one query source folder for file s to Upload as New Version Typically you will SelectSource Folder gt S also want to check Macintosh HD Users jimmeyer Desktop two the Set Status to Next option so that the object will not be W Delete Original File processed a second Note Status will be changed to Next time and that its cur rent status reflects the OK Cancel actual situation You will also probably SCE Download Upload Version want have the object Checked Out and thus locked while it is being processed And optionally you can also save the asso icated meta data into a XML file see IV SCE Download Next select the destination folder where you want the downloaded object files to be placed This should be the same folder where your external process will be looking for such files Then select the watched source folder where the now processed files will be placed for upload back to Enterprise Select Delete Original File to remove it from that folder after the upload Notes During the external processing the file name of the object CANNOT be changed If it Smart Mover Link to Index Smart Mover is then the version upload will fail If you modify the selected query using InDesign InCopy or Smart Browser you must do two things before those changes will take
15. provisions Therefore you must treat the Software like any other copyrighted material e g a book or musical recording Paying the license fee allows you the right to use one copy of the Software on a single computer You may not use it on more than one computer at the same time You may not rent or lease the Software nor may you modify adapt translate reverse engineer decompile or disassemble the Software If you violate any part of this agreement your right to use this Software terminates automatically and you must then destroy all copies of the Software in your possession The Software and its related documentation are provided AS IS and without warranty of any kind and Varsity Systems LLC expressly disclaims all other warranties expressed or implied including but not limited to the implied warranties of merchantability and fitness for a particular purpose Under no circumstances shall Varsity Systems LLC be liable for any incidental special or consequential damages that result from the use or inability to use the Software or related docu mentation even if Varsity Systems LLC has been advised of the possibility of such damages In no event shall Varsity Systems LLC liability exceed the license fee paid if any Because some states do not allow the exclusion or limitation of liability for consequential or incidental dam ages the above limitations may not apply to you This Agreement shall be governed by the laws of the Sta
16. uploaded file will be assigned the system s first Status lowest order num ber for that Publication Issue Section combination The Route To is left unassigned After loading the SCE UpLoad Task double click on the Task and the window to the right will appear Select a Source Folder This is the watched folder where you place the Publication Issue Section sub folders Select the Delete original files option to do the obvious If you leave this option off remember to add a Move or Delete task so that the files in the source folder are not continu ally uploaded Choose a server a user name and a password see the introduction to this section for more information about setting up a user for Smart Mover Press the Login button to log Smart Mover into the system confirming your settings Press the OK button to save your work or Cancel to ignore any new settings Smart Mover 30 Smart Mover link to Index IV SCE Down Load This task is used to download files from the Smart Connection Enterprise system The SCE Download task uses Queries that have been created and saved by a user in the Enterprise system The first thing that must be done to use SCE Download is to login to the Enterprise system via either InDesign InCopy or Smart Browser and create a query that finds exactly what needs to be downloaded and then save the query Once you are done you must logout of Enterprise to save the query to the server
17. Mover to do this when it is not usually busy maybe 1 00 am Also set how many days logs are to be kept on the system We suggest less than 7 days Keep in mind the purpose of the logs discussed in Section II Log Window to help you determine the proper setting for your application Chances are that some Process will run but that it will not do anything For example the Process may check an E mail account but there is no new mail If you do not want such a Smart Mover Smart Mover Link to Index did nothing Process logged then check the Log Process that do nothing check box If you are creating Process that include Smart Connection Enterprise Tasks and you need to record the messages send to and from the server you can check the Log SCE Server option Doing this will cre ate a sub folder in the same folder as this application called Mover SCELogs As each message is sent its text will be placed in a file in this folder This can provide invaluable debugging help Emennn domena Hiep Mic Bf Leg Process that do nothing Pupelogeac 17 4 u Hi wj va ay Purge Loga cder man 7 Diya i og SCE Server Requests A Reaponse Da asi emne on DENA PA GRANS Do not leave this option turned on since it Ill Miscellaneous The Miscellaneous section of the Preferences allows you to set the location of Stuffit Ex pander and DropStuff This information is required if you want to use Mover to automa
18. Mover will present to the user the Process window See example below This window is broken down into two areas Available User Created Process and Process Logs ll Description Available User Created Process O 8 Smart Mover Available User Created Process Process Logs Process 1 zipme FolderUpload GetVSMail Hockey SCE Today Down SCEDelete SCEUpload Unzipive YAV DownUP Status Active every 0 1 min Not Active Active every 0 1 min Not Active Active every 0 1 min Not Active Not Active Not Active Not Active Date 6 29 06 6 79 06 6 29 06 6 29 06 6 79 06 6 29 06 6 29 06 6 79 06 6 29 06 Time Process 3 52 PM 3 56 PM 3 58 PM 4 03 PM 4 04 PM 4 10 PM 4 31 PM GetVSMail 4 45 PM dwn 4 58 PM dwn 6 29 06 9 10 PM dwn Process Execution Process Maintenance Log Management Start Timer New PTE Run Selected Change Purge Delete Purge Selected Copy Select Process Smart Mover main screen Any previously created Process will be displayed in this list along with its Status The Status names are assigned by Mover and include the following 1 Not Active indicates that this Process has not been made active in the Process Setup window and will not run when Mover s Process Timer is running 2 Active every x min indicates that this Process will run every X minutes when Mover s Process Timer is running only displays when the Process Timer is n
19. Server Task is designed to automate repetitive chores speeding up work flows and freeing users time Almost anything that a user can do with InDesign can now be processed by the Server while the user moves on to other jobs More specifically this task monitors a source or hot folder and when it encoun ters a file it processes that Process Documents fram Source Fobier file using the instructions P E E PEE E T EE found in the selected Script file Once completed pro vided there are no errors the finished file is moved into a user designated Procesa Using Seript Fila InDeshgn Server Server Address Port h 27 0 0 1 1838a Pe Te i rel Maniningh AD Users jenmeyerDeskiog Che destination folder where it ia O PERS could be processed further Maciniosh HD UserssimmeyernCodaivVit Mover Helloy eric is aie Sa _ AppieScrip by another task WisualBasic To setup this task en ter the Address and Port Move Processed Documents to Devtinetion Folder number for the InDe Select Destination folder sign Server example 127 0 0 1 18383 Ria cintoen HEU sers jmimneyer Daskiog fac Choose both the Source and Destination folders ae ace by clicking the appropriate button A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose button The app
20. Smart Mover User Manual Version 4 2 0 October 4 2006 2 Smart Mover link to Index Warning Smart Mover can improve workflow and streamline tasks by automating many processes that are usually done manually But setting these tasks up incorrectly system or programming errors can result in the lose of critical data It is very important that you back up all important data and system files and maintain those backups in a safe place You should also keep access to this program se cure from unauthorized users Please read the enclosed license agreement carefully for more information Smart Mover Smart Mover Link to Index Smart Mover is owned by Varsity Systems LLC and is distributed under special agreement with WoodWing Software The Netherlands and its distributors worldwide Software License Agreement This is a legal agreement between you and Varsity Systems LLC covering your use of Smart Mover the Software Be sure to read the following agreement before using the Software BY USING THE SOFTWARE REGARDLESS IF YOU HAVE REGISTERED THE SOFTWARE OR NOT YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS AGREEMENT IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT DO NOT USE THE SOFTWARE AND DESTROY ALL COPIES IN YOUR POSSESSION The Software is owned by Varsity Systems LLC and is protected by United States copyright laws and international treaty
21. Source folder into a destination folder After Select Source folder _ completion of the process each file Maire Sever will exist in both folders Should you want the files to be copied to the destination and not remain in the source folder use the Move Select the Destination folder Files task or follow this task with a Select Destination folder _ Delete Files task Manaut folder To choose the folder from which the files will be copied press the Se lect Source Folder button A Find M Include Sub Folders for both Source and Destination Folder dialog will appear Navigate to the appropriate folder or if you o x cme need to create a new folder at the location you wish Select the folder Copy Files Task and press the Choose button The application will return you to the Copy Files screen and text describing the path to the folder you just selected will be displayed just below the button Repeat this process using the Select Destination Folder button and choosing the appropri ate folder Optionally you may also choose to Include Sub Folders If this check box is not checked then this task will ignore any folders that appear inside the Source folder If the check box is checked then Copy Files will copy all folders located inside the Source folder along with their contents to the Destination folder After you have made the required
22. al number to keep them separate Also if the E mail includes one or more enclosures they along with the contents will be stored in a created sub folder of the designated folder The sub folders names will be roughly the same as the E mail subject line After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Smart Mover Smart Mover 19 Link to Index VIII Stuff Files Stuffit NOTE This section only applies to the Macintosh version of Smart Mover The Stuff Files Task lets Stuff Files you compress a single or mul tiple files into one physical file This is useful for keep ing related files together for reducing transmission time or saving disk space source folder for file s to Stuff SelectSource Folder Mainiin_ folder Mi Delete Original File Mover uses Aladdin s DropStuff program to actually do the file manipulations Folder to place Stuffed file s Select Destination Folder Mainiout folder In order to take advantage of this feature you will need to purchase a license to use DropStuff from Allume See C Cancel www stuffit com for more information Stuff files The Task individually Stuffs each the file located in the Source folder and puts the re sulting compressed file in the folder designated by the Destination folder The Task s
23. and thus make it available to Mover Select a Destination Folder which is where you want the save the query resulting files to be saved Select the desired server enter name and password and click the Login button Mover will log into Enterprise and populate the query popup with your available options Choose the query you wish to run with this task Choosing the Include Child Elements option will also download any elements SCE Download contained within any downloaded In Destination titar for fais 19 DownLoad Design layouts These include images Sabet Destination Foliar articles and any other such items Choosing the Set Status to Next will l ar Geary ou o CapetiL cond change the status of the downloaded topma aes Sat Statin to Maaf ce 59 SAE ii niia Chi E ea items to the Next status based on inme S pE Se i harap your Enterprise workflow settings You raemor will typically want to choose this op tion to prevent the same files from being seria A selected by the query and downloaded i doe include Matve Version Fiaa repeatedly pas Lainie chit m kki Lapu Fii liu Thur F a breed Miiri Fle Incas Pherin Fide Next you may also choose which Rendi tions of the Enterprise objects you which to download by selecting the appropri ate check boxes Choosing the Include MetaData File will also save an XML file that contains all the meta data associated with the downloaded object The data in this
24. attern searching More information about using Regular Expression is available at http www pcre org This section describes the syntax of regular expressions Matches any character except new line a z0 9 Aa z0 9 Matches any single character not in set Matches any single character of set a Matches a digit Same as 0 9 Matches a non digit Same as A0 9 Matches an alphanumeric word character a zA ZO0 9_ Z Matches a non word character a zA Z0 9_ A N Matches a whitespace character space tab newline etc l ew l r 1 l ws we we e A Matches a non whitespace character Matches a newline line feed Matches a return lt Matches a tab Matches a formfeed Matches a backspace _ Matches a null character Also matches a null character because of the following Matches an ASCII character of that octal value Matches an ASCII character of that hexadecimal value cX metachar Matches the meta character e g I Matches an ASCII control character _ abc Used to create subexpressions Remembers the match for later backreferences Referenced by replacement patterns that use 1 2 etc Smart Mover 2 Smart Mover link to Index Replacement Patterns The following expressions can only apply to the replacement pattern Replaced with the entire target string before match The entire matched
25. cation or it can work with WoodWing s Smart Connection line of products in particular the Smart Connection Enterprise system Save When the integration with Smart Connection Enterprise is Cancel purchased the Process editing panel will include 7 more tasks Create Edit the Tasks of this Pro These tasks are __ Available Tasks Tasks in Italics must be setup in SCE Login Preferences before use SCE Upload FIP Put Files a SCE Folder Upload aed ks a Files et Mai SCE DownLoad Expand Files SCE Delete Stuff Files Zip Files SCE Dn Up Version UnZip Files SCE Logout Run Application Change File Extension SCE Login Each of the tasks can work on their own or they can be oe SCE DownLoad combined with the other tasks SCE Delete SCE Logout For instance Smart Mover can be used to download articles from the Enterprise system where they can then be stored in Task List an archive The Smart Connection Enterprise tasks are described in detail in the following pages A Smart Mover setup note Create a SCE User Smart Mover can login to a Enterprise Database using any of the existing users in the sys tem However we suggest that you create a user specifically for Smart Mover and assign that user to the appropriate groups Several of the SCE Tasks use queries to find the data that needs to be acted upon These queries can be either named queries or user created queries Havi
26. choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Notes Before you can use this Task you must set the path to the Stuffit Expander program from the Preferences menu see Section 4 for more information Smart Mover Smart Mover 21 Link to Index X Zip Files The Zip Files Task lets you compress a single or multiple files into one physical file This is useful for keeping related files together for reducing transmission time or saving disk space Zip Files source folder for file s to Zip This task differs from the Stuff Files task in that this task uses a standard called Zip to complete the compression of the files Main Users jefigapp Desktop zipfiles_in W Delete Original File The Task Zips all the files located in the Source folder and puts the Folder to piace Zipped Tiels resulting single compressed file in Select Destination Folder the folder designated by the Destina Main Users jefigapp Desktop zipfiles_out tion folder The Task setup screen looks like the following C Cancel To individually choose the Source and Zip files Destination folders by clicking the ap propriate button A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose
27. click the Cancel button to ignore any changes Notes Only Files will be sent via FTP folders are ignored by this Task To send folders they must be Stuffed or Zipped and then sent via the FTP Put task Some FTP servers require a trailing in the Directory while others do not Some do not allow spaces in the directory name Smart Mover Link to Index Smart Mover 17 VI FTP Get Files The FTP Get Files Task allows you to receive files from a FTP server and place them into a designated folder You will need to fill in all FTP Get Files the FTP Server Informa FTP Server information tion fields since they are i Server Address ftp myftpserver com required to communicate ee ee with any FTP server Beare eE If you do not know some of Password the settings contact the Ad ministrator of the FTP server EIN SEA EET ESR for that information Use PASV Mode server Directory Idirectory1 a A d ditionally some FTP eater location to save file s to fi dt Save Files To cee are Contigured to Mainin fader Bose require PASV mode Again check with the Administra tor to determine what setting Kd Delete File s from Server after FTP Get you should use To choose the folder into which the received files will be sent press the Save Files to button A Find Folder dia log will appear Navigate to the appropriate folder or if you need to create a new folder at the location yo
28. decompression is provided via the zip format or the StuffIt format Support of StuffIt files is Macintosh only feature and requires appropriate licensing from Allume www stuffit com 8 Run Application This task allows the user to write an AppleScript or other applica tions that do nor require user input 9 SCE Smart Connection Enterprise functions These include Uploading Downloading and Deleting files from the Enterprise system 10 Process jobs using InDesign Server Smart Mover 2 Smart Mover link to Index For example a Process could be set up to A Move a file from Folder A to Folder B B While the file is being moved all occurrences of the word Stocks could be replaced with the words Bonds and all line feeds could be removed C The resulting file could then be compressed Stuffed and sent via FTP to a remote server lll Operating System requirements Smart Mover requires Apple Macintosh Mac OS X 10 2 and above running on a PowerPC machine with at least 20 MG of available RAM and 20 MG of disk space If Smart Mover is being deployed on the Windows platform it requires Windows 98 or higher running on a Pentium 2 or equivalent processor with at least 20 MG of available RAM and 20 MG of available disk space Smart Mover requires IP Network access to perform the Internet related tasks such as FTP Get or Put and to Get E mail QuickTime needs to be installed on the machine to include p
29. e message to console app consoleout Processing infile into outname export and close myDoc exportFile ExportFormat pdfType outpath myDoc close SaveOptions no app consoleout finished n Depending on the available Plugins InDesign can open other types of documents and convert them to its own format For example the following Script could be used to convert Quark documents Assumes that the passed path is in Mac delimited format open doc infile app scriptArgs get infile myDoc app open File infile get name of Quark doc remove any extension and add indd outname infile substr infile lastIndexOf 1 if outname indexOf gt 1 t j outname outname indd replace Workfolder with your desired path outpath Workfolder outname message to console app consoleout Converting infile to outpath save amp close indd doc newdoc myDoc save File outpath newdoc close app consoleout finished n outname outname substr 0 outname indexOf Smart Mover
30. er to the year only with the variable 1 and the letters with 2 If you write d s B C IA D IBCIAD then 2 would contain the matched letters Combining Patterns Much of the power of regular expressions comes from combining these elementary patterns to make up complex searches Here are some examples 0 9 d Matches dollar amounts with an optional dollar sign d sB C one or more digits followed by a space followed by B C The Alternation Operator The alternation operator I allows you to match any of a number of patterns using the logical or operator Place it between two existing patterns to match either pattern You can use more than one alternation operator in a pattern she s sshe s he or she catldoglpossum 0 9 sB C I O 9 sA Years of the form yearNum B C or A D e g 2 175 B C D or or 215 A D O 9 s B C I A D cat dog or possum Search and Replace You use special patterns to represent the matched pattern Using replacement patterns you can append or prepend the matched pattern with other text Contains the entire matched pattern If d d d d sB C finds 1541 B C then the replacement pattern the year amp results in the year 1541 B C as the amp contains the string 1541 B C Smart Mover 6 Smart Mover link to Index Contains the matched s
31. etup screen looks like figure above To individually choose the Source and Destination folders by clicking the appropriate button A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose button The application will return you to the Stuff Files screen and text describing the path to the folder you just selected will be displayed just below the button Check the Delete original check box should you want to delete the files from the Source folder after the stuffed file has been created You should probably either check this option or use another Task to delete or move the files from the source folder If you do not this Task will restuff the same files each time it is run After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Notes Before you can use this Task you must set the path to the Stuffit Deluxe program from the Preferences menu see Section 4 for more information Smart Mover 20 Smart Mover link to Index IX Expand Files Stuffit NOTE This section only applies to the Macintosh version of Smart Mover Expand Files The Expand Files Task lets you decompress many types files includ ing Stuffit and Zip Mover uses Aladdin s Stuffit Expander progra
32. file could then be used to update an archive or other system The native rendition will be named the same as the object Other rendition file names will include the rendition type Version files names will include a vX where X is the version number SCE DownLoad Screen Notes If you modify the selected query using InDesign InCopy or Smart Browser you must do two things before those changes will take effect in Mover One you must log out from the application you modified the query with Two you must re enter this Mover window login reselect that query and then OK the dialog Smart Mover Smart Mover 31 Link to Index V SCE Delete This task is used to delete files from the Smart Connection Enterprise system The same concept that was discussed regard ing SCE DownLoad applies here but in this SCE Delete case the results of the query will be deleted from Enterprise Select User Query Results to Delete Log inte NOTE Once you turn a process containing this task on Smart Mover is going to be DE LETING objects from the database Name woodwind Password Sever SCE 34 KNOW WHAT YOU ARE DOING Log Out Select the desired server enter name and Query Choose One fig password and click the Login button Mover will log into Enterprise and populate the query popup with your available options Choose the query you wish to run with this task Delete children of other objects Warming Objec
33. ied pattern Zero or more characters d finds no characters or one or more consecutive d s finds an entire line of text up to but not including the return character One or more characters d finds one or more consecutive d s O 9 finds a string of one or more consecutive numbers such as 90404 1938 the 32 in Win32 etc Zero or one characters d finds no characters or one qd Please note that since and match zero instances of the pattern they always succeed but may not select any text You can use them to specify an optional character as in the examples in the following section Greediness Mover supports the as a greediness modifier for a subpattern in a regular expression By default greediness is false but can be overridden using the You can place a directly after a or to reverse the greediness setting That is if Greedy is True using the after a or causes it to match the minimum number of times possible For example consider the following ayan Sina Sau aman Stoama 2 Extension Mechanism We also support the regular expression extension mechanism used in Perl For instance Hex pattern For grouping without creating backreferences pattern A zero width positive look ahead assertion For example w t matches a word followed by a tab without including the tab in
34. igapp Desktop zipfiles_in iM Delete Original File The Task setup screen looks like the Falder to place UnZipped file s window to the right 4 Select Destination Folder Main Users jefigapp Desktop zipfiles out To setup the task choose the Source and Destination folders by click ing the appropriate button A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose button The application will return you to the UnZip Files screen and text describing the path to the folder you just selected will be displayed just below the button Warning Unzip overwrites files folders of the same name in the Destination 4 OK Cancel UnZip files Check the Delete original file check box should you want to delete the files from the Source folder after they have been expanded You should probably either check this option or use another task to delete or move the files from the source folder If you do not this Task will UnZip the same files each time it is run After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Smart Mover Smart Mover 23 Link to Index XII Run Application The Run Application Task is designed to execute an unattended application ie one that has no user i
35. ignore any changes Notes The importance of setting this Task correctly can not be overstated Make sure you do not accidentally delete the wrong files Smart Mover 12 Smart Mover link to Index lll Move Files Move Files as the name implies is used to move files located in a watched or source folder into a destination folder removing them from the source folder Additionally during the Move text data within the files can be translated based on a powerful regular expres sion table To choose the folder from which the files will be moved from press the Select Source Folder button A Find Folder dialog will appear Navigate to the appro priate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose button The application will return you to the Move Files screen and text describing the path Move Files Select the Source folder Select Source folder Main in_folder Select the Destination folder Select Destination folder Main out_ folder Note A Move always includes sub folders and the enclosed files Cancel J Translate Table Move Files Task to the folder you just selected will be displayed just below the button Repeat this process using the Select Destination Folder button and choosing the appropri ate folder See Section 5 Part IV of this section for instr
36. indow displays the results of all previously run Processes The results in this window include the Date Time the process ran and Name of the Process Logs are kept for two reasons 1 Diagnostics if a Process failed the Log text will help you determine why 2 Audit Trail when did a file arrive and how did it move through your system View Log button Each Process Log contains more information about what happened when the Process ran If the Process Log item is RED then an error occurred during the Process To find out about the error or to just see what happened when a Process ran selected the log in the Log list and press the View Log button Doing so will bring up another win dow with the detailed results of each step in the Process Press Close to close the Log window Purge amp Purge Selected The Purge button will purge the logs based on the settings in your Mover Preferences The Process Timer must be turned off for this option to be available See Section 3 Preferences for more information The Purge Selected button will only purge the logs you have selected in the list Select Process To help you find when a particular process has run select it in the Available Process List and click the Select Process button This will select and thus highlight all the log entiries for that Process Smart Mover 6 Smart Mover link to Index Section 3 Smart Mover Preferences Before you start using Smart Mover the
37. lication will return you to the InDesign Server screen and text describing the path to the folder you just selected will be displayed just below the button Select the Processing Script by clicking the appropriate button and locating that file Also select what language the Script is written in from the three radio buttons provided See Ap pendix B for more information about creating Script files After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Notes Before you can use this task you must install and launch InDesign Server on a machine which is accessible to Mover Additionally you must configure the Server to listen on a specific port Please refer to the installation and operation instructions provided with that software Subfolders of the Source folder are not searched by this Task Smart Mover Link to Index Smart Mover 25 If a file of the same name exists in the Destination folder it will be overwritten by the newly processed file If an error is detected during the processing of a file it will remain in the Source folder and could be repeatedly reprocessed resulting in the same error You should monitor Mover or the InDesign Server console window for such a situation This Task will attempt to process all files found in the Source folder regardless of file type If a file is
38. m to actually do the file decompres sion so you will need to obtain license to use that program from Folder to place UnStuffed file s Aladdin See www stuffit com for Select Destination Folder more information Main out_folder Source Folder to get Stuffed file s from Select Source Folder J Main in_folder W Delete Original File The Task Expands all the files located in the Source folder and puts the results in the folder desig nated by the Destination folder Note Sub folders are ignored by this task Cancel The Task setup screen looks like the Expand files following To individually choose the Source and Destination folders by clicking the appropriate button A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose button The application will return you to the Expand Files screen and text describing the path to the folder you just selected will be displayed just below the button Check the Delete original file check box should you want to delete the files from the Source folder after they have been expanded You should probably either check this option or use another task to delete or move the files from the source folder If you do not this Task will re expand the same files each time it is run After you have made the required
39. m preferences folder to the location you specified All of your Process and Task settings are stored in this folder Should you have an equip ment failure requiring you to use another machine just copy that backup folder to that new machine s Preferences folder remove Backup from the folder name install the Mover application itself and you should be running A few additional considerations When you backup the settings make sure that the backup files are stored on another machine or removable media If the normal Smart Mover machine fails having a backup on the machine that has failed will not do you much good If you do need to use the backup and any of your Tasks were dependent on a local folder i e on the failed machine s own disk then there is a good chance you will need to reset such Tasks In addition you will need to re enter your serial number for the application so be sure to keep that information in a safe place VIII Major Changes in Version 4 2 InDesign Server support has been added This Task will allow you to send jobs to InDesign Server where they are processed according to a user definable Script Support for SCEnterprise server version 4 2 has been added Smart Mover 4 Smart Mover link to Index Section 2 Description of Mover s main window I Smart Mover Status Window After you have successfully installed Mover started the application and run through the registration process Smart
40. ng a single user for Mover makes customizing these queries easier In addition when files are uploaded to Enterprise information is logged about the activities and the logs will reflect Smart Mover s activities For any SCE Tasks that runs a query you must make sure that the following fields are returned in the results ID Name LockedBy Type State PublicationID FormatID Not including any of these fields will result in a log error and can cause erratic behavior Smart Mover Link to Index Smart Mover 27 I SCE Login SCE Login does exactly what the name implies it logs Smart Mover into a Enterprise sys tem SCE Login does an explicit login This SCE Login allows a process to login to the server and perform multiple tasks and then Server SCE 34 Es Pin ain logout see page 29 User ID E If SCE Login is used then the other Password tasks such as SCE DownLoad use the login and do not have to log themselves in OK Cancel o SCE Login Screen If SCE Login is not used then the other tasks will automatically log themselves in and then out as they are completed Smart Mover 28 Smart Mover link to Index SCE UpLoad This task is used to upload files to the Smart Connection Enterprise system Types of files that can be uploaded include InDesign layouts InCopy articles Word documents and Image files SCE Upload source folder for file s to Upload Select S
41. ntact the Administrator of the FTP server for that information Additionally some FTP servers are configured to require PASV Passive mode Again check with the Administrator to determine what setting you should use To choose the folder from FTP Put Files FTP Server information Server Address fip examplefipserver com Ex ttpo mytipserver caom User ID your name here Password Server Directon id irectory directory2 Ex maindiractory subdirectory Mi Use PASV Mode Select location to FTP files from Put Files from Main in_ folder ral Delete Original File after FTP Put Cancel FTP Put Files dialog which the files will be sent press the Put Files from button A Find Folder dialog will ap pear Navigate to the appropriate folder or if you need to or create a new folder at the loca tion you wish Select the folder and press the Choose button The application will return you to the FTP Put Files screen and text describing the path to the folder you just selected will be displayed just below the button Checking the Delete original file after FTP Put will permanently remove that file from your system If you do not choose this option you should remove those files using another Task either Move or Delete or the files will be FTP ed over and over After you have made the required choices click the OK button to save any settings you have made Or
42. nterface It could be written in AppleScript Mac OS X or possibly Visual Basic Windows Run Application The basic idea being that you want to Sanan hle Mahle do something outside of what Smart ems inte Mover s tasks are designed to do but Storage testscriptapp app have Smart Mover start the process Notes Keep in mind that the scripts that are Run Application asked to run via the Run Application task are independent of Smart Mover as far as the results they achieve This means that if you are using the Run Application task and have something that you want Smart Mover to do to the file that results comes from the script that is started by Run Application you should break the Processes into two parts A Processes and Tasks that come before and include Run Application B Processes and Tasks that come after Run Application These tasks should be part of their own Processes Sample Script The easiest script to write to try Run Application is to open Apple s Script Editor ap plication and enter the following tell application Finder beep 1 End tell Save the Script as a Script Application Create a Process and add the Run Application task to the process Select the Script Application you just saved and then manually run the Process You should hear the Finder beep once Smart Mover 24 Smart Mover link to Index XIII InDesign Server The InDesign
43. om the displayed list When choosing the Status you may select First In this case Mover will assign the object the lowest order number Status available for that Publication Issue Section and File Type This allows you to have one Task that will Upload multiple file types Press the OK button to save your work or Cancel to ignore any new settings Smart Mover Smart Mover 29 Link to Index ill SCE Folder Upload Folder Upload is very similar to Upload except that you do not need to specify the Publica tion Issue Section Status or Route To Instead SCE Folder Upload inside the Source folder you create a series of nested sub folders where the top folder must be named the same as one of your Publications In that folder must be a sub folder named the same as a valid Issue And in that Source folder for file s to Upload SelectSource Folder W Delete Original File Server Settings folder another sub folder Sever Localhost H named the same as a valid Name woodwing Section Finally any file Password found in the Section sub folder will be uploaded Login using the names of the parent folder structure to assign those properties C cance So the same Task can Upload to different Pub lications Issues and Sections by merely creating folders and placing the object file into the appropriate folder SCE Folder Upload Screen Additionally the
44. ot run ning 3 Next Run at hh mm ss indicates the time this Process will run next Only displays when the Process Timer is running The time displayed is a combination of the last time the Process ran and the time interval assigned by user for the Process 4 Queued indicates that the Process is scheduled to run but the maximum number of running Processes has already been met See Preferences Misc for more information Below the Available window are five buttons 1 Start Time Stop Timer Used to Start and Stop the Process Timer and thus run any Smart Mover Link to Index Smart Mover Processes that are currently active 2 Run a Process Immediately Selecting a Process from the window and then pressing Run will cause that Process to run once immediately This is a good way to test an individual Process W New Process Use this button to create a new Process 4 Edit Process Select a process in the window and press this button to change the Process settings 5 Delete Process Select a Process from the window and pressing Delete will delete the selected Process Warning Once a Process is deleted it can not be retrieved Smart Mover does require user confirmation before deleting a Process 6 Copy Process Copy the selected process The copied process will appear in the win dow with the word copy appended to the end of the name lll Description Process Logs The Process Log w
45. ource Folder Macintosh HD Users jimmeyer Desktop one After loading the SCE Up Load Task double click on l the Task and the window to Delete Original File _ Include Top SubFolder the right will appear MetaData Settings Log in to set or change settings Publication Server Localhost HH Editions Select a Source Folder This is the watched folder from which the files will be Name woodwing uploaded Password Select the Delete original files option to do the obvi ous If you leave this option Section off remember to add a Move Status or Delete task so that the Route To files in the source folder are not continually uploaded Issue The Include Top SubFold er option allows Mover to also upload any file found in a sub folder of the Source This can be helpful when uploading e mail enclosures SCE Upload Screen Choose a server a user name and a password see the introduction to this section for more information about setting up a user for Smart Mover Press the Login button to log Smart Mover into the system Logging in will make the Publi cation Issue Section Status and Route To pop ups available And now just choose Publica tion Issue Section Status and Route To Note that Pub Issue Section and Status MUST be selected for the OK button to become active If the chosen Publication includes Editions SCE Server 4 2 or newer you may also select one or more fr
46. re are several Preferences that you may want to set The location of the Prefer Preferences ences menu is based on the operating system you are si ill Miaa using but regardless select it Extension Creator Type to open the window You will see 3 tabs Delete They are To set the proper Creator and File type 1E C for FTP Get and E Mail enclosures Extension Conversions click Add button and find a sample file 2 Log Purging with the required extension creator and type 3 Misc I Suffix Conversions Cancel Extension conversions allow you to set the Creator and Type of incoming FTP and E mail enclosed files based on the file name extension So for example if you would like to make sure that PDF files are going to open in Acrobat Smart Mover Preferences Screen Extensions 1 Press the Add button to add a listing in the window 2 Navigate to an example file for instance any good PDF file on your machine and select the example file You are done Now when Mover receives file with a PDF extension it will assign the proper Creator and Type If you would like to delete a listed combination choose the combination from the list and press the Delete button ll Log Purging Logs can be set to purge themselves on a scheduled basis instead of you the user pressing the Purge Logs button Just set the time that you would like to have Mover purge the logs You probably want
47. re sent marked up in HTML If you check the Save HTML versions of mail then the Task will save both the plain text and HTML version of the content If unchecked only the plain text version will be saved Ger Mall Email sooowns infenmasion Aa e pou oom Er cee eee Se POF Seng mall poopy oom l Saree HTML Verona of Maa Save recelved mall to ae Mainin folder FF Daie Rannad Mar om Bernan Using this Creator Type amp extension when saving mall _ Creator TypeyExt Get Email dialog To choose the folder into which the E mail files will be saved press the Save Files to but ton A Find Folder dialog will appear Navigate to the appropriate folder or if you need to create a new folder at the location you wish Select the folder and press the Choose but ton The application will return you to the Get Mail screen and text describing the path to the folder you just selected will be displayed just below the button You will also probably want to check the Delete Received Mail from Server check box If you do not then you will probably receive the same E mail every time this Task runs Al though for testing leaving this unchecked can be helpful Use the Creator Type Ext button to find a sample file that has the three file attributes you wish to have applied to the file containing the text of the E mail message If multiple E mails have the same subject the file name will include a sequenti
48. reviews and thumbnails on most SCE Upload Tasks IV Support contacts and information Support for Smart Mover is available from your WoodWing distributor V Mover Installation Simply copy the Smart Mover application file into the desired folder on your hard disk VI Mover Registration The first time you run Smart Mover on a given machine you will be asked to enter your serial number You can run the application in an unregistered mode by leaving the serial number blank A unregistered version of Smart Mover will run through 5 Process cycles and then stop To use the application for another 5 cycles restart the application Once Smart Mover has been registered this limitation is removed If you ever need to transfer Mover to another machine you can click the UnAuthorize but ton found on the About Smart Mover window Smart Mover Smart Mover Link to Index Vil Backing Up Your Mover Settings As you will see setting up Smart Mover Processes and Tasks is quite simple but neverthe less in case of an equipment failure you would not want to have to do it all again For this reason you can backup all of the current settings using the Backup Settings menu located under the File menu Simply select the Backup Settings menu item only available when the Process Timer is off and select a backup destination folder from the presented dialog This will copy the folder Smart Mover from your syste
49. rocess Timer is running And if it is active check box checked then This Process runs every X minutes controls how often it will run The list of Available Tasks on the left portion of the screen includes all the Tasks that are available regardless if they are used in this Process or not To include one or more of the Tasks in this Process select it in the list and click the Add button located to the right of the list You will see that Task added to the Tasks in this Process list just to the right If you would like to remove a Task from the Tasks in this Process list then select it in that list and click the Remove button to the left of the list Smart Mover Link to Index Smart Mover Changing the order of Task Execution Since each Task is executed in the order it appears top to bottom in the Tasks in this Pro cess list you might need to change the order of execution To do this select the Task you need to change and click either the Up or Down button to change the order Task Settings Edit Process Download Pages fram GLP r Abou iis Proce Edi Mira Every Task requires some eak a ee rr settings For example De Camee This Process nons avery a0 Minutas lete Files needs to know CreataEdit the Tasks of this Procesa which folder to delete the Available Tasks Taaka in this Process Task settings summary files from So to create or bi A iben ana Dak
50. s click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Smart Mover Link to Index Smart Mover 15 Import and Export Translation Table settings Since there is usually quite a bit of work put into creating Translation Tables Mover is equipped with a way to Export and Import the Translation Table settings To Export a Translation Table press the Export button A Save File dialog will appear Name the file that is about to be created and then select a location for the file to be saved to Press OK Export Translation settings To Import a Translation Table press the Import button A Find File dialog will appear Navigate to the Exported Translation Table settings select the file and press OK Your settings will appear on the Translation window Notes During setup and testing it is very advisable to precede any Move Files with Translation Task with a Copy Files Task so you will have a copy of the file before translation Smart Mover 16 Smart Mover link to Index V FTP Put Files The FTP Put Files Task allows you to send all files from a designated watched folder to an FTP Server The Task setup screen looks like the screen to the right You will need to fill in all the FTP Server Information fields since they are required to communicate with any FTP server If you do not know some of the settings then co
51. t it in the list and click Change Too add a new Translation just click Add Smart Mover 14 Smart Mover link to Index Either way the dialog following will display In the case of a Change the from and to fields will be filled in with the current values for that Translation In the case of an Add they will __ Case Sensitive be empty To Translate tables Bonds can be very sim ple or extremely complex Edit Translation Simply you can just enter the K K amp Ceancel text you want to translate from into the From box and the text you want that translated into in the To box This is how you would translate all occur rences of Stocks to Bonds If you were to check the Case sensitive box then this translation would only occur for instances of the text Stocks but not stocks Edit Translation screen But simple translations like this are not often found in the real world You are much more likely to require something more complex Additionally some translations may not be part of what we might call visible text For example I might want to remove all tabs that follow an alphabetic character and replace them with a space or remove all line feeds These and much more specific complex translations are achievable Please refer to Appendix A for complete documentation After you have made the required choice
52. te the stuffing or unstuffing of files In addition this tab allows you to set whether or not Mover will start its Process Timer automatically upon start up or require an operator to do that Preferences Extension Gonverions Loys Mbini You can also set the Maximum number of Running Process Mover is allowed to run at the same time If a Process is scheduled and this number would be exceeded then it will be queued and will not run until another Process is Stott settings rt Path to Expander Sot Path to Dropstutt completed Queued Process are noted in the Process List Status column and a colored orange But queued Process do not run according the the oldest first Instead the topmost Process in the list will be run first This allows you to set a crude form of priority by naming more important Process lower alphabetically Application oplions_ O Slant Mover Titer on giant up x Mba METhE of runrig Processed 0 for unirase Smart Mover Preferences Screen Misc Windows Note in this window only the You may also preceed the Process name with numbers to Application Options selection is available more easily set the priority IV Saving If you do not wish to save any changes you have made to any of your Preferences click the Cancel button Otherwise click Save Notes The Preference menu will not be enabled if the Process Timer is running Smart Mover 8 Smart Mover
53. te of Michigan USA If for any reason a court of competent jurisdiction finds any provision of the Agreement or portion thereof to be unenforceable that provision of the Agreement shall be enforced to the maximum extent permis sible so as to effect the intent of the parties and the remainder of this Agreement shall continue in full force and effect Smart Mover 4 Smart Mover link to Index Section 1 Il II IV V VI VII VHI Section 2 I Il II Section 3 L Il HI IV Section 4 L Il II Section 5 L Il HII IV V VI VII VIII IX XI XII XIII Smart Mover Manual Index Introduction to Smart Mover CDV CTV IC Woe art ered T eaaas Al UE DOS E dae ans cen aaassaannacsenceu msec Al Operating System Requirement css such cecelervavooseanresleteaslecdastoaxsvenns A2 Support Contacts and Information ccccccccceccecececeeeeeeeeeeeeeeeeaaees A2 Mover Install ain sc cstztesesntsciceates dasesaerlui sess take ieee aad A2 Mover Reo is trations ci si ulterior a a NS A2 Backing up your Mover settings cccccccsssccsssseseseesssseesseseseeseeeees A3 Major Changes an Version 4 22 enuncian A3 Description of Smart Mover s Main Windows Moyer Status W IndOw xsiisesendenntlocsd inet e A A4 Description of Available user created processes window A4 Description of process log WINdOW cccssecesssresssesseeeesseeeseeeeeeees A5
54. tically deal such situations you can use a Try Catch statements You could use this method to move the offending file into an error folder so that Mover does not try to reprocess it Examples This Script that adds a text box containing Hello World to the document open doc infile app scriptArgs get infile myDoc app open File infile message to console app consoleout Adding Hello World to infile Get a reference to the first page var myPage myDoc pages item 0 Create a text frame var myTextFrame myPage textFrames add Specify the size and shape of the text frame my TextFrame geometricBounds 6p0 6p0 18p0 1 8p0 Enter text in the text frame my TextFrame contents Hello World Save the document myDoc save infile Close the document myDoc close message to console app consoleout finished n Smart Mover 8 Smart Mover link to Index Keep in mind that some Scripts may not modify the Source file Instead they might just open it make another file PDF or JPG for example and then close it The following makes a PDF of the passed document open doc infile app scriptArgs get infile myDoc app open File infile make output name replacing Workfolder with your desired path outname myDoc name outname outname replace indd pdf outpath File Workfolder outnam
55. ts selected by this query Normally layout child objects will be de ries ses Reicher an oe leted but if the child is also used on another layout it will not be deleted unless you choose pi Cancel this options Normally leave it unchecked SCE Delete Screen Notes If you modify the selected query using InDesign InCopy or Smart Browser you must do two things before those changes will take effect in Mover One you must log out from the application you modified the query with Two you must re enter this Mover window login reselect that query and then OK the dialog Smart Mover 32 Smart Mover link to Index VI SCE Dn Up Version Sometimes you need to download an Enterprise object file process it in some fashion and then uploaded back to Enterprise as a new can padao oad eran version of that same Select User Query Results to DownLoad original object That Saas is exactly what this i y sever WWUSA412 H W Set Status to Next task is designed todo m Name Smart_mover W Check Out Object As with the a normal Password te M Include MetaData File download you must Login create and save a Query JimToday query that will result in the retrieval of the files you wish to process So select the server enter name password and Log In to the server Then select the appropriate Note Status is not changed for child elements Destination folder for
56. u wish Select the folder and press the Choose button The application will return you to the FTP Get Files screen and text describing the path to the folder you just selected will be displayed just below the button FTP Get Files dialog Checking the Delete File s from server after FTP Get will permanently remove those files from that server If you do not choose this option you may Get those same files every time this Task runs Normally you will probably check this option but for testing you may not After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Notes Some FTP servers require a trailing in the Directory while others do not Some do not allow spaces in the directory name Smart Mover 18 Smart Mover link to Index VII Get E mail The Get E mail Task allows you to retrieve E mail into a designated folder The contents of the mail will be saved in a file and placed in a designated folder you specify The file will be named roughly the same as the E mail s subject line The Task setup screen looks like the picture to the right You will need to fill in all the E mail Account Information fields since they are required to communi cate with any E mail server If you do not know some of them contact your E mail Administrator for that information Some E mails a
57. ubpatterns defined by use of parentheses in the search string The search pattern d s B C IA D IBCIAD looks for any number of digits followed by a space character followed by either B C BC A D or AD The l variable contains the match to the d portion of the expression and 2 contains the match to the B C IA D IBCIAD portion Smart Mover Smart Mover semen Appendix B InDesign Server Scripts Each copy of InDesign Server includes documentation and numerous example Scripts Please use that information as your guide to writing and maintaining your Scripts But there are some special considerations that you need to be aware of when working with Mover All examples shown here are written in JavaScript Mover passes the full path name of the file to be processed in a argument called infile So your Script will most likely start with something like infile app scriptArgs get infile variable infile now contains the file path myDoc app open File infile opens the file now referenced as myDoc You can use the app consoleout to direct debugging or other messages to the InDesign Server console For example app consoleout Processing File infile Any errors that are not trapped using Try Catch statements will be passed back and re ported by Mover in its normal Log system If you do not want the error reported and want to programma
58. uction on the use of Translate Tables After you have made the required choices click the OK button to save any settings you have made Or click the Cancel button to ignore any changes Notes If a file of the same name already exists in the destination folder then it will be replaced If a file is busy at the time this task runs then it will not be moved Move Files will always also move sub folders and their contents Smart Mover Link to Index IV Translate Tables Smart Mover 13 Even though Translate Tables are not a Task per se they are a major feature of Mover Translate Tables only work as part of a Move Files Task To create or modify a Trans late Table edit the setups for the associated Move Files Task and click on the Trans late Table button See Task IIT Move Files You will see the following dialog At the top of the window there is a field labeled Insert at top of file This field cor responds with the Insert at bottom of field area mid way through the window These text fields are here to allow you to add text to the top or bottom of a text file For instance you may be add ing some type of tagging to the Move Fle Tes Translations krisar al Tee of Fili L rani era T eroding TE sede ese TEF Cae cles ee tee ee pee oo je Ber List of Translations Trvddiaks From iaar a Batten of File fi f PE ae ed eT Saat ot nice 1
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