WASTE DECLARATION FACILITY - IPOS
Contents
1. Documentation Container Planning Operations Control Centre Management Admin Masters Reports Help Window Clear Delete la Documentation Systems gt Vessel Documentation gt Waste Recording Pre Arrival DPLSHI sprodris J DUNDEE ER ven 1422719 E Vessel Name LYSBRIS imo 9144263 T erminal Code Terminal Name DUNDEE Beam fie 31 12 2014 00 00 12 2014 00 00 ETD 31 12 2014 00 00 Category o oo Pt ATD Remarks Lock Arrival Oooo e Lock Departure A ee waste was delivered waste was delivered l E Port Reception Facilities Pre Arrival Waste Closure Date User CY Not Set C Some C None Delivered dedicated storage waste retained remaining waste between notification and sb Ss o Waste to be Maximum Amount of Port Terminal at which Estimated waste generated 3390 mi AA 5 000 000 C w ___ 000 Cl Si C we E Waste Details C C C w AAA Query caused no records to be retrieved Record 1 1 7 You will need to enter the following information 1 In the VCN field press the button or press F9 to access a lookup table Vessels displayed in the lookup table will be restricted to those linked to the Agent If the voyage is not available in the lookup table contact Forth and Tay Navigation Service to check that vessel has been allocated to the correct agent If the vessel2. GRANGEMOUTH CRUISE DUNDEE BALANCE SHEET ACCOUNT ROSYTH FERRY GENERAL CARGO GRANGEMOUTH GRANGEMOUTH BALANCE SHEET ACCOUN GRAINFAX LEITH GRAINS H SHED GMOUTH INCOMER METERS UTILITIES ISPS CHARGES KIRKCALDY BALANCE SHEET ACCOUNT LEITH BALANCE SHEET ACCOUNT 1 Inthe From Date and To Date fields enter the date range for the report 2 The report output can be filtered to only show voyages at specific Pre Arrival and Pre Sailing status Use the radio buttons to specify the report output as required 3 The Terminal Name selection will default to the current terminal 4 There is no requirement to filter by Asset Area 5 Click on the button in the top right hand corner of the screen The completed report will open in a PDF format The screenshot below demonstrates the report format Note that only vessels that have arrived at the terminal will be displayed on this report Pending voyages will not be displayed Module Marine Date 23 January 2015 Page 17 A CONFIDENTIAL Forth Ports Limited UserManual CMC Limited EU Waste Recording Forth Ports Limited 13 11 2014 14 07 Arrival and Departure by Vessel Waste Recording Report Kia al Query Parameters Terminals Asset From Date 01 11 2014 00 00 To Date 31 12 2014 00 00 Terminal Name DUNDEE Asset Area CAICHALL VesselName LYSBRIS Closure Category VCN Arrival Date Departure Date Last Port a Dep ore Dep 1 1422719 9144263 13 11
3. Port Operations System Record 1 1 After logging in for the first time the password should be changed See the section Changing IPOS Password for more instructions on this process When the password has been changed use the dropdown menus to navigate to the Waste Recording screens Module Marine Date 23 January 2015 CONFIDENTIAL Revision 1 Forth Ports Limited UserManual CMC Limited EU Waste Recording System Navigation Waste Recording To navigate to the Waste Recording screens from the main IPOS screen you should do the following Click on gt Documentation gt Vessel Documentation gt Waste Recording Pre Arrival Keyboard shortcut Alt D V W or gt Waste Recording Pre Sailing Keyboard shortcut Alt D V T Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Reports Help Window ka IPOS Menu Vessel Documentation gt Waste Recording Pre Arriva Re Login Wi Documentation a Waste Recording Pre Sailing Integrated Po ations System Select gt Documentation gt Vessel Documentation gt Waste Recording Pre Arrival Record 1 1 Module Marine Date 23 January 2015 CONFIDENTIAL Revision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording Overview of Waste Recording Pre Arrival On clicking on Waste Recording Pre Arrival you will see the screen below f IPOS Application Edit
4. is exempt for waste recording the system will display the warning message below The waste exemption flag is set by the Forth and Tay Navigation Service CGEN F 210167 Exemption flag marked for the Vessel Module Marine Date 23 January 2015 Page 10 CONFIDENTIAL pf Revision 1 Forth Ports Limited UserManual CMC Limited EU Waste Recording 2 Enter the UNLOCODE of the last port where ship generated waste was delivered Press the F9 key or the button to access the lookup table and select the port from the list Alternatively enter the UNLOCODE directly if known 3 Enter the date when the ship generated waste was delivered to the port Note If no date is entered this does not merit an incomplete data classification step 6 4 In the Waste to be Delivered fields enter the volumes of waste to be delivered during the vessels call at the terminal Complete all boxes Waste to be delivered is a compulsory column and has to be filled in Where no waste is being delivered at the terminal record a zero value 0 5 If this is the vessel s first visit to a Forth Ports terminal then the Maximum dedicated storage Capacity will need to be populated After the first call all data will be held in the IPOS database and will not need to be recorded again even if the vessel calls at a different terminal 6 Choose the category that applies to the vessel from the following options 1 No data supplied 2 Incomplete data supplied
5. the main IPOS screen you should do the following Click on gt Reports gt Marine Reports gt Waste Arrival Departure Report S IPOS Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Reports Help Window a 1POS Menu DPLSHI sipos DUNDEE CUE Waste Exception Report Re Login Change Password Integrated Port Operations Sys Select gt Reports gt Marine Reports gt Waste Arrival Departure Report Record 1 1 Module Marine Date 23 January 2015 Page 16 CONFIDENTIAL o o y y Roisin Forth Ports Limited UserManual CMC Limited EU Waste Recording The Waste Arrival Departure Report generation screen will open Foios Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Options Reports Help Window Clear a Reports Marine Reports Waste Arrival Departure Report DPLSHI rom Date 12 11 2014 13 58 DUNDEE To Date 43 11 2014 13 58 Closure Status C Open C Closed 3 i C Open Closed Categoy 8 Categoy Terminal Name Asset Area KIRKCALDY MOBILE RESOURCE POOL GRAINFAX CONSERVANCY GRANGEMOUTH LEITH BURNTISLAND METHIL BABCOCK DUNDEE ROSYTH HOUND POINT BRAEFOOT INVERKEITHING CROMBIE NL NL NL NL NL NL NL oe Record 1 1 A NL NL NL NL NL NL NL NL NL NL NL a CATCHALL a BURNTISLAND BALANCE SHEET ACCOUNT CONTAINERS
6. 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording Introduction Forth Ports Limited has an approved Port Waste Management Plan as required by the Port Waste Reception Facilities Regulations 2003 Under provisions of the plan returns are required to be made to the regulatory authorities by the port itemising the quantities of waste landed by visiting ships and carried onwards to other ports Previously ships via their agents were required to submit waste reports before each arrival and departure with the required information for the returns These reports were sent to Forth Ports and the information was entered into IPOS The IPOS waste application enables the different categories of ship waste to be closely monitored and ships not complying with the reporting regulations to be identified From 12 January 2015 the above process will be altered so that agents will enter the necessary information directly into Forth Ports IT system IPOS Waste reports should only be entered for those ports and terminals detailed in the individual Port Waste Management Plans published on the Forth Ports Website Those Terminals Berths that operate their own Waste Management Plans should continue to received your information in their required format As outlined in the Forth Ports Limited Notice to Mariners 02 of 2015 this process is mandatory and failure to comply could lead to the Marine Coastguard Agency taking direct action against th
7. 2014 06 00 SKOGN HALDEN Y N 3 3 Vessel Total 1 Terminal Total 1 0 Grand Total 1 0 Module Marine Date 23 January 2015 Page 18 CONFIDENTIAL o o y y y o Roisin Forth Ports Limited UserManual CMC Limited EU Waste Recording Changing IPOS Password This is done by clicking on the Change Password button in the top left hand corner of the screen The Change Password window below will be displayed Men Change Password Old Password New Password Re enter New Password OK Cancel In the Old Password field enter the current password In the New Password and Re enter New Password fields enter the new password Click on the ox button or press the Enter Return key The password change will be confirmed Information Password Successfully Changed Click on the button or press the Enter Return button Module Marine Date 23 January 2015 Page 19 CONFIDENTIAL pf Revision 1
8. 3 Complete data supplied 7 Mark the Pre Arrival Waste Closure the date and user name is automatically completed Any voyage which does not have closure marked will appear on an exception report lf an amendment arrives the closure may be unmarked for updating 8 Click on Save Module Marine Date 23 January 2015 Page 11 CONFIDENTIAL po sReevision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording Overview of Waste Recording Pre Sailing On clicking on Waste Recording Pre Sailing you will see the screen below a Application Edit Documentation Eee SSS SS Management Admin Masters Reports Help Window he Documentation Systems gt Vessel Documentation gt Waste Recording Pre Sailing DPLSHI sprodris DUNDEE imo 9144263 LOA 129 Beam 18 DWT 7500 Category 3 COMPLETE DATA SUPPLIED Last Port where ship generated waste was delivered oe Waste Delivery Into Port Reception Facilities C Al Some None Estimated waste generated dedicated storage waste retained i ini between notification and Capacity m3 on board m3 next port of call m3 owi 000 35 240 35 240 es ee ee 000 ooo 9380 9 380 i COo le Cargo Associated Waste Cargo Waste 000 ooo ooo 000 ll IB 1 ee Cargo Waste Details OOOO L Cargo Residues Cargo Residues ooo ooo ooo ooo hee Cargo Residues Details Re
9. E POOL GRAINFAX CONSERVANCY GRANGEMOUTH LEITH BURNTISLAND METHIL BABCOCK DUNDEE ROSYTH HOUND POINT BRAEFOOT INVERKEITHING CROMBIE CN IN NL NL NL NL OL O a 4 Record 1 1 1 Inthe From Arrival Date and To Arrival Date fields enter the date range for the report 2 The Terminal Name selection will default to the current terminal 3 Click on the button in the top right hand corner of the screen The completed report will open in a PDF format The screenshot below demonstrates the report format Forth Ports Limited asi Waste Exception Report Query Parameters from Date 01 12 2014 00 00 To Date 31 12 2014 00 00 Terminals DUNDEE Terminal VCN Vessel Name ETA Arrival Waste Sailing Waste Name DUNDEE 1422720 BOTNIA SEAWAYS 15 12 2014 00 00 DUNDEE 1422719 LYSBRIS 31 12 2014 00 00 13 11 2014 00 00 Closed Date Closed Date Total VCN 2 Module Marine Date 23 January 2015 Page 15 CONFIDENTIAL Revision 1 Forth Ports Limited UserManual CMC Limited EU Waste Recording Waste Arrival Departure Report The Waste Arrival Departure Report summarises all reports in the given date range and indicates the status of each voyage report showing e Whether arrival and departure declarations have been made e The status of each declaration The voyages displayed on the reports will be restricted to those that are associated with the user ID To produce the Waste Exception report from
10. PORT OF DUNDEE LIMITED Via e mail No 7 of 2015 24 March 2015 NOTICE TO MARINERS FIRTH OF TAY WASTE DECLARATION FACILITY IPOS Please be advised that from the 16th February 2015 all waste declarations for Forth Ports Facilities including the Port of Dundee will be required to be entered directly into the Forth Ports IPOS system Attached to this Notice is the IPOS User Manual with easy to follow instructions on the use of the facility IPOS can be accessed as detailed in the attached manual Should you experience any technical issues please contact the Forth Ports I T Team on 01324 668444 I would like to remind all Master Agents this process is Mandatory and failure to comply could lead to the MCA taking direct action against the vessel and or vessels shipping agent Shaun Ward Harbour Master Port of Dundee Port of Dundee Notices in force 11 2013 12 2014 16 2014 17 2014 1 2015 5 2015 6 2015 7 2015 FORTH PORTS LIMITED IPOS User Manual EU Waste Recording Forth and Tay Navigation Service Scottish Ports CMC Limited Forth Ports Limited User Manual CMC Limited EU Waste Recording MARINE FORTH PORTS LIMITED Forth Ports Limited Port Office Central Dock Road GRANGEMOUTH FK3 8UE Module Marine Date 23 January 2015 CONFIDENTIAL pf Revision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording This document has been prepared by members of the IPOS team whic
11. cord 1 1 1 In the VCN field press the button or press F9 to access a lookup table Vessels displayed in the lookup table will be restricted to those linked to the Agent If the voyage is not available in the lookup table contact Forth and Tay Navigation Service to check that vessel has been allocated to the correct agent 2 The details recorded in the Waste Recording Pre Arrival screen will be displayed 3 In the Waste Delivered and Amount of Waste Retained on Board columns record the corresponding details The Waste Delivered fields are pre populated with the values recorded at the earlier stage and can be modified as required 4 The classification can be modified if required Choose the category that applies to the vessel from the following options 1 No data supplied 2 Incomplete data supplied 3 Complete data supplied 5 Mark the Pre Sailing Waste Closure the date and user name fields are automatically completed If further information needs to be added the closure may be unmarked for Module Marine Date 23 January 2015 Page 12 CONFIDENTIAL pt Revision Forth Ports Limited User Manual CMC Limited EU Waste Recording updating Any voyage which does not have closure marked will appear on an exception report 6 Click on Save Module Marine Date 23 January 2015 Page 13 CONFIDENTIAL o Revision 1 Forth Ports Limited UserManual CMC Limited EU Waste Recording Reports Agents will have acc
12. e vessel s shipping agent Introduction to IPOS IPOS Integrated Port Operating System is one of Forth Ports main IT systems It is designed to support the operational invoicing and reporting requirements of the Port IPOS contains a number of modules one of which is the Marine module which contains the Waste Recording functionality The Waste Recording screen is used to record the volumes of waste for vessels on arrival and upon departure IPOS uses standard Windows functionality with functionality accessed either by pointing and clicking with a mouse or via a keyboard using shortcut keys It allows for multi windows and multi sessions Reports produced from IPOS are in the PDF format with the associated features IPOS allows for remote customer access Agents will be set as external users with a special security profile that restricts access to only cargo and transactions associated with that customer identifier Module Marine Date 23 January 2015 CONFIDENTIAL Revision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording Logging into IPOS You can access IPOS via the web page below htto www forthports co uk ports access to IPOS is available from any of the pages relating to the Scottish Ports FORTH PORTS Tilbury London Port of Rosyth Burntisiand Dundee Grangemouth Kirkcaldy Leith Edinburgh Methil Rosyth Cruise Grain and Dry Bulks Oil and Gas Paper and Forest Products Portcent
13. ess to the Waste Exception report and the Waste Arrival Departure Report Waste Exception Report The Waste Exception Report can be used to identify vessels where e Waste Reports have not been submitted e Waste Reports have been submitted but are not yet complete The voyages displayed on the reports will be restricted to those that are associated with the user ID To navigate to the Waste Exception report from the main IPOS screen you should do the following Click on gt Reports gt Marine Reports gt Waste Exception Report E IPOS Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Reports Help Window a 1POSMenu DPLSHI I sipos DUNDEE Marine Reports _ Re Login Change Password Integrated Port Operations Sy Select gt Reports gt Marine Reports gt Waste Exception Report Record 1 1 sA lt OSC gt Module Marine Date 23 January 2015 Page 14 CONFIDENTIAL O o y o Roisi Forth Ports Limited __UserManual CMC Limited EU Waste Recording The Waste Exception Report generation screen will open Tipos Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Options Reports Help Window Clear a Reports gt Marine Reports gt Waste Exception Report DPLSHI Y sprodris DUNDEE From Arrival Date 01 12 2014 00 00 ToArrivalDate 31 12 201400 00 Terminal Name KIRKCALDY MOBILE RESOURC
14. h is a part of the MIS Department in Forth Ports Limited The information contained in this document relates to the business processes and requirements of Forth Ports Limited and its subsidiary companies and is confidential No part of this document may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written consent of Forth Ports Limited Any queries should be directed to Mr David Thomson Group IT Projects Manager Forth Ports Limited Port Office Central Dock Road Grangemouth FK3 8UE Module Marine Date 23 January 2015 CONFIDENTIAL Revision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording Contents MOGUC ION PA a E ON 5 PHATE OCU HUTA tol PO Sinara inici 5 Loggo MOI POS aaria a el ok at e ok te dat a 6 System Navigation Waste Recordino cccooocconccoconcncccnonncnnonnnncononnnnnnnnnnnnnnnnonnnnnnnnnnancnnnnnnanrnnnonanons 9 Overview of Waste Recording Pre ArriVal oooocccccccocccncccccnncnnoconncnnonnonnnnnonancnnnonancnnnononnrnnnnnancnns 10 Overview of Waste Recording Pre Salling ccccccooccnnnccnnncccnoonnnnnnnononancnnnnnononnnnnnnnnnnnancncnnnnnss 12 HOpOR Si a a a a a 14 Waste EXCeDllon REDO Mint riada 14 Waste Arrival Departure MOD Ol saronno di A aa iano 16 NAAA IPD e co edo 19 Module Marine Date 23 January 2015 CONFIDENTIAL Revision
15. ric 4 gt Ro Ro K m Centrally located on the north bank of the River Forth upstream of the Forth Road and Rails bridges the Port of Rosyth is a key gateway into Fife The port provides easy access to the M90 the Forth Road Bridge and the main arterial motorways through Scotland It is strategically located for businesses that require a riverside location and logistical support including its unique roll on roll off freight ferry service which links Scotland with mainland Europe As well as the freight ferry service the port handles a range of cargoes including timber bulk salt rapeseed meal and animal feed The port provides a range of facilities and state of the art equipment to help meet businesses individual logistical needs Riverside berths Ro Ro terminal Bulk sheds Open storage facilities Warehousing Automotive handling facilities Weighbridge The port is currently performing a vital support role as the marine hub throughout the construction of the new Forth Crossing Forth Crossing Bridge Constructors FCBC is utilising the port s close location to the construction site to store and transport equipment and essential materials which is only a matter of minutes away from the new bridge build site The port also offers key berthing facilities for both transit and turnaround cruise calls Car parking close to the main cruise terminal make it an ideal location for tumaround calls for passenge
16. rs from Scotland and the north of England The recently revamped terminal offers catering facilities Wi Fi and an information desk for passengers IPOS External Access Click on the icon below The main IPOS screen will open and the login window will be displayed Module Marine Date 23 January 2015 Page 6 CONFIDENTIAL A Revision 1 Forth Ports Limited User Manual CMC Limited EU Waste Recording a Login Screen Integrated Port Operations System IPOS Login username Password Terminal Code 110 Terminal Name GRANGEMOUTH Enter you User Name and your Password You must access the terminal that the vessel is calling at in order to record the Waste Declaration for the vessel In the Terminal Code field press F9 or the button to access the lookup table List of Terminal Codes DUNDEE BRAEFOOT HOUND POINT INVERKEITHING PERTH METHIL METHIL KVAERNER BURNTISLARN Select the required terminal from the list of options and press to confirm Click on the button or press the Enter Return button The IPOS login page will be displayed Module Marine Date 23 January 2015 CONFIDENTIAL Revision 1 Forth Ports Limited UserManual CMC Limited EU Waste Recording Application Edit Documentation Container Planning Operations Control Centre Management Admin Masters Reports Help Window tra IPOS Menu DPLSHI J sipos DUNDEE Re Login Change Password Integrated
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