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User Manual for Town Clerks

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1. be Logged in as SSVR2131 Southington Official Voter List Report a Rep Primary 04242012 Republican Primary 2012 Roop Type Default Voting Flag Hall Y Voting PCC Technology Group 2012 Page 13 of 45 Centralized Voter Registration System Town Clerk User Manual Figure 4 1 3 Voter Check off Screen Connecticut Voter Registration System e of d F ont a aa x 8 Activities Elections Who Voted Select Voter List Voter List Check Off Logged in as SSVR2131 Southington GIQUICK SEARCH EJ LOGOUT f Update eo Cancel 1 to 150 of 6039 Voter List Check Off Street i Last Name First Name MI Reviewed Beechwood Drive E E Youmans Erik Kapral Amanda Carrington Todd Landgren Richard Mansolf Jon Mansolf Louise Rucci Danielle E M M F F S L M Douglas Lorraine Smailes Scot Blatchley Avenue E all Stublarec Joseph Stublarec Sarah Stublarec Valerie Robinson Lana eS rn 9 Tomassetti Carol Robison Marie Depaolo Lawrence Depaolo Rina Blue Hills Drive E E Donath Jayne Thomson Robert Ramsdell Jessica 29 al Ramsdell Ralph 108 m fal Olore Jovce Button Links Functionality Navigates to the selected voter List screen Delete Deletes the selected list Back Navigates back to the previous screen The Who Voted process entails the following steps Login to the CVRS as a Town Clerk Click on the Elections tab from the Activi
2. Enrollment Concerned Citizens Connecticut For Lieberman E Democratic Green Sort Order Options Street Address Last Name Range Alpha Voting Birth Date Name e From lA Not Voting Party Street Address To Absentee Voter Id DOB All Party Status Registration Date District Precinct Print this Report in Landscape Format ES ES PCC Technology Group 2012 Page 42 of 45 Centralized Voter Registration System Town Clerk User Manual Figure 12 2 Permanent Absentee Ballot Report TOWN OF SOUTHINGTON PERMANENT ABSENTEE BALLOT REPORT STATE DISTRICT 001 V ID PTY DOB RESIDENCE ADDRESS MAILING ADDRESS 2ND STREET NAME 003824830 D 09 16 1987 Davidow Eric E 40 Canterbury Lane Southmgton CT 06489 4600 000948857 R 09 15 1964 Leach Robert A Jr 545 South End Road Plantsville CT 06479 1828 Precinct 001 00 Total Voters 2 D 1 R 1 U 0 O 0 District 001 Total Voters 2 D 1 R 1 U 0 O 0 Total Number of Voters 2 Democrats 1 Republicans 1 Unaffiliated 0 Others 0 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Permanent Absentee Ballot List Login as a Registrar into the CVRS system Click on the Permanent Absentee Ballot tab from the Registrar Maintenance Menu You will be navigated to the Permanent Abs
3. PCC Technology Group 2012 Page 24 of 45 Centralized Voter Registration System Clear Clears the form entries Process Flow Town Clerk User Manual The process to view Absentee Ballot Report 1 Login to the CVRS as a Town Clerk Click on the Absentee Ballot tab from the Reports menu 2 3 You will be navigated to the Absentee Ballot report selection screen Fig 1 1 1 4 Enter the Election Date and Start and End Date to generate the report 5 You must click on the View button to generate and view Absentee Ballot Report Refer Fig 1 1 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 2 0 Mailing Address Label Description To view and print the Mailing address labels for the Absentee Ballots Figure 1 2 1 Mailing Address Label Report Selection Screen ef Connecticut Voter Registration System Registrar Maintenance Absentee Ballot Mailing Address Label Districts Congressional Senatorial Assembly District Ward Precinct 016 030 none 080 081 Voter Status Gender Election Date Enrollment Last Name Range Alpha Active Male yi yI Concerned Citizens H From EE Inactive Female mm dd yyyy Connecticut For Lieberman Off i Unknown Democratic t Green vr o Ballot Type Sort Order Options Street Address Election Type 45 DAYS 4 Overseas Street Address D
4. Submit Request to submit your report request and view it later from the Report Status Screen 5 PETITION LIST Description To view the current petition list of the town Figure 5 1 PETITIONS LIST TOWN OF SOUTHINGTON ELECTION DATE DESCRIPTION 11 04 2008 Clifford Wallace Thornton Jr Green Party w N 4 5 6 7 8 9 l l PCC Technology Group 2012 12 12 2006 1 1 04 2008 1 1 04 2008 1 1 04 2008 1 1 04 2008 1 1 04 2008 1 1 04 2008 1 1 07 2008 03 08 2012 05 10 2009 05 15 2009 05 12 2009 11 02 2004 Tax Stabilization Referendum Working Families 80th State Rep Karen Houghtaling Primary Petition 80th State Rep Karen Houghtaling Baldwin Castle Constitution Parry Stephen E D Fournier Green Party Phillies Lion libertarian Thomas L Winn Independent Ralph Nader Gonzalez Independent Charter Revision Petition Filing Education System The Fourth Pain The Second Pain The Fifth Pain Primary Petition Page 33 of 45 Centralized Voter Registration System Town Clerk User Manual Button Link Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Petition List 1 Login to the CVRS as a Town Clerk Click on the Petition List from the Reports menu You will be navigated to the Petition List screen You must click on the View button to generate
5. A ati Logged in as PAVONE Shelton QUICK SEARCH Maintain Town Data Town Petitions Logout Logs out from the application and navigates back to the login screen Process Flow The Town Petition process entails the following steps 1 Login to the CVRS system as a Town Clerk 2 Inthe main navigation menu under Activities tab click on the Maintain Town Data tab Click on the Town Petitions tab under the expanded Maintain Town data menu You will be navigated to Town Petitions main screen Refer Fig 1 1 1 To Add New Petition a You must provide the election date and petition description Click on the Insert button to continue System will display a prompt stating Are you sure you want to insert this record To end the current insert petition process click on Cancel or else Click on OK button to continue PCC Technology Group 2012 Page 6 of 45 Centralized Voter Registration System Town Clerk User Manual c System will display another prompt stating that Petition Added successfully 6 To Delete Petition a Select the petition from the petition list by clicking on the radio button placed next to the Petition record entries Click on the Delete button to continue System will display a prompt stating Are you sure you want to submit the changes To end the delete process click on the Cancel button or click on the Ok bu
6. 2008 11 04 2008 11 04 2008 11 04 2008 Button Link Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Petition Voter Detail 1 Login to the CVRS as a Town Clerk Click on the Petition Voter Detail from the Reports menu You will be navigated to the Petition Voter Detail selection screen Refer Fig 6 1 2 3 4 Select the Petition s for which you would like to view the voters detail 5 You must click on the View button to generate and view Phone List Report Refer Fig 6 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 35 of 45 Centralized Voter Registration System Town Clerk User Manual 7 PHONE LIST Description This screen allows a Town Clerk to generate list of voters and their contact number Figure 7 1 Phone List Connecticut Voter Registration eeng Bag ainahan tenia Reports Phone List Logged in as SSVR2131 Southington RIQUICK SEARCH os Districts Congressional Senatorial Assembly District Ward Precinct 001 oe none Tan Voter Status Gender Election Date Enrollment Age Range Active Male Mr Concerned Citizens P Inactive Female mm dd yyyy Connecticut For Lieberman From Off Unknown Democratic To Green Voting Options Print Options Sort Order Options Str
7. CVRS as a Town Clerk 2 Click on the Alpha Voter tab from the Reports menu 3 You will be navigated to the Alpha Voter report screen Refer Fig 3 1 PCC Technology Group 2012 Page 31 of 45 Centralized Voter Registration System Town Clerk User Manual Make the required selection to generate the report You must click on the View button to generate and view Alpha Voter Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 4 LABELS Description To view and print the labels Figure 4 1 Labels selection screen GF Comnecricut Voter Registration System Se ee Registrar Maintenance Labels Logged in as SSTC2131 Southington District Congressional Senatorial District Ward Precinct 001 016 none Voter Status Enrollment Gender Active Male Concerned Citizens D Inactive Female mm dd yyyy Connecticut For Lieberman Off To Unknown Democratic Green Street Address Ll Last Name Range Election Date Print Options Print Label For Sort Order Options Voting Options Cl District Voter Name Voting E Voter Id Household Street Address E Bar Code DOB Not Voting Absentee Party All Status From JA To Z Registration Date Voting District view Submit Request f ciear Figure 4 2 Labels
8. and view Petition List Report Refer Fig 5 1 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 6 PETITION VOTER DETAIL Description To view the list of voters for Town s petitions Figure 6 1 Petition Voter Detail Selection Screen Connecticut Voter Registration System District Ward Precinct Election Date y mm dd yyyy view Submit Request E Figure 6 2 Petition Voter Detail PCC Technology Group 2012 Page 34 of 45 Centralized Voter Registration System Town Clerk User Manual For Petition Clifford Wallace Thornton Jr Green Party VID 000968445 003397873 001681641 000261097 000959524 000952682 000950922 000948877 003220390 000956308 003155663 003223069 000959919 003077071 000970844 000970157 000966968 000948010 003452421 000957014 003557789 003536591 000959895 000964227 000966966 000421978 000268624 000957110 000963912 000952416 NAME Blessing Jennifer E Miceli Michael C Stewart Catherine A Ashcroft Brian S Folcik John E Kilburn Lance R Fusco Josephine Vachon Dennis W Crocker Janet Larkin Kathy A Coonce Ewing Christopher T Ackerman Kurt D Hill Richard T Selmi Gabriel S Heath Noreen A Rusiecki Dora V Cervom Lorraine M Hoeger Judith L Portfolio Caleb Cotton Leslie G Nealon Jesse R Lada Edward M Hubeny Roger A Mackay John S Argenta Joseph J Pechillo Leigh E Boyl
9. correspondence history i Memo History To display previous memo history Click on the Back button to navigate back to Voter Search Page PCC Technology Group 2012 Page 20 of 45 Centralized Voter Registration System Town Clerk User Manual 3 TOWN POLLING PLACE Description To search for town polling place based on Street Address or Districts Figure 3 1 Town Polling Place Ox ls NAVIGATION MENU Inquiries Town Polling Place Logged in as SSVR2131 Southington ALNIN EF ita EJ LOGOUT ACTIVITIES INQUIRIES Connecticut Voter Registration System Search by Street Address Search by Districts Voter Information Street No Name Type District Precinct Election Day Inquiry kl y k Town Polling Place Search Search J Clear Voter Petition History a Polling Place Name Address Polling Districts District Precinct REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Name State Street Local City Special N 3 wg br zz 0 A This application is best viewed on IE 6 0 or higher with screen resolution of 800x600 or higher To view Town Polling Place 1 Login to the CVRS as a Town Clerk Click on the Town Polling Place tab from the Inquiries menu 2 3 You will be navigated to the Town Polling search screen Refer Figure 3 1 4 Enter Street Address or District information as a search criteria and click on the Search butt
10. history deg G Voter Information Residence Address Enrollment Information Prefix Name Address 962 Sor in Street Current Party Voter s Narne Abigail L Smith Unit 22 Gender Date of Birth 08 10 1970 City lantsville Telephone Voter D 003063820 State CG Special Status Date Last Voted 11 06 2011 Zip 06479 16 Perm Absentee Ballot Mailing Address Status Information Memo Street No Privilege Date Street Namel O Box Reg Effective Date Street Name Current Status Uret Last Achve Date Off Reason Districts Congressional 001 Senetorial 016 Assembly District Ward Polling Place State 012 0 Strong School Local 001 D Derynoski School Loce Special _ ee ee d Button Link Functionality Search Searches the voter information based on the desired search criteria Clear Clears the form entries View Views Selected searched voter record Process Flow The Search and View Voter Process entails the following steps 1 Login to the CVRS system as a Town Clerk 2 Click on the Voter Information tab from the Inquiries menu 3 System will display a Voter search page Refer fig 1 1 1 4 You can search for existing voters locally or statewide by using following search criteria By Last Name only or by First Name only or by Date of Birth Only OR By any of the Last Name First Name and Date of Birth combination OR By Voter Id OR By Town and or Street name Enter your search c
11. ks CL SIE S E o a la 2 5 en Elle O J al e De S K alo lS D lt j o a 4 2 CH CO Ce Q o o olojo Solo kel ka cl ka N Al IA Olin we ws N t agley Road aldwin Circle arbara Lane arr Street ayberry Lane eacon Street eal Drive Beecher Street eechwood Drive elleview Avenue elrose Street enny Drive erkley Avenue erkley Court Berlin Avenue All 1 139 Even 140 302 Berlin Avenue Odd 141 303 o o ojo AJN CO t S Ai LA Ai CODD gt O ES IS IS SIS S Ole S lt Wi lif Kl DIIN t A w Printed on 04 11 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Town Street District List 1 Login to the CVRS as a Town Clerk BerlinSteet DO Berry Patch Way 006 Birch Street Dm Bishop Avenue Blue Hills Drive 001 Blueberry Court D Blueberry Lane Brentwood Drive 008 Bridle Path Drive 00 Brightwood Lane 006 Bristol Street 003 BrookRoad Mo BrooklaneRoad OO BrooksideDrive OL Brookwood Drive ug o o Brothers Way un Brownstone Drive 001 Bruce Avenue Budding Ridge 0 Buena Vista Drive 00 Burning Tree Drive 009s Burr Court Jup Burritt Street n All 2 70 002 B All 71 697 H Butler Avenue 009 Canal Street Odd 7 503 D Canal Street 012 Even 1
12. 1 9999 43 Blue Hills Drive Bridle Path Drive Brooklane Road Brownstone Drive Budding Ridge Buena Vista Drive Canterbury Lane Chapel Hill Charles Street Claudia Drive Copper Ridge Country Club Circle Craig Avenue Cushing Lane Dale Drive Devonshire Drive Doe Meadow Court East Johnson Avenue East Street East Street Evan Road Faye Lane South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School A A A A A A A A A A A A A A A A A A A A E A A A 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 154 700 28 138 1 9999 1 9999 89 65 49 40 63 31 34 23 54 29 101 21 36 9 13 12 38 36 41 17 39 32 Printed on 04 11 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page PCC Technology Group 2012 Page 38 of 45 Centralized Voter Registration System Town Clerk User Manual Process Flow To view the Town Street List 1 Login to the CVRS as a Town Clerk Cl
13. 8 600 ool Canterbury Lane 2 Click on the Town Street District tab from the Reports menu PCC Technology Group 2012 Page 40 of 45 Centralized Voter Registration System Town Clerk User Manual You will be navigated to the Town Street District report screen Refer Fig 10 1 Select the district Type from the drop down list You must click on the View button to generate and view Town Street District List Refer Fig 10 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 1 LABELS FOR PERMANENT ABSENTEE VOTERS 1 Description To print labels for Permanent Absentee Voters Figure 11 1 Labels for Permanent Absentee Voters E Connecticut Voter Registration System L D hi EE IT Registrar Maintenance Labels for Permanent Absentee Voters Logged in as SSVR2131 Southington Districts 001 Congressional Senatorial Assembly District Ward Precinct none 081 Voter Status Age Range Gender Election Date Enrollment Active Run Male y y Concerned Citizens a Inactive Female mm dd yyyy Connecticut For Lieberman Off To Unknown Democratic Green S Print Options Print Label For Sort Order Options Street Address E District Voter 5 Name Status e E Voter Id Household Street Address Registration Date E Bar Code 7 DOB V
14. Connecticut Centralized Voter Registration System CVRS User Manual for Town Clerks Ar technology groupe January 2013 Centralized Voter Registration System Copyright 2012 PCC Technology Group LCC All rights reserved Town Clerk User Manual Contents As APPLILATION ry apo ee 2 A e ODU TN EE E C ES 4 1 SYSTEM ARTI AE WE 4 2 eegene H SNE ik e vk EH 6 1 MAINTAIN TOWN KE 6 1 0 TOWN PETITION To add or delete petitionS s ssussusnusnunnununnunnunnunnunnunnnnnnnunnunnunnunnununnnnnunnnnnnnnnnnnnnnnnnnnnn 6 rA KACHEN 7 LO ADDUSER fo ee eee ee ee een ee ere 7 PA DELETE USER ee ee 8 30 MAINTAIN PSS VV ORD EE 9 3 E gr TEIN TE TK A A E 10 CO SP ON DISTORT scents cect nt cnc cu tte teen Hopes esc cen onc ea tee nc cect en tei nse neesacenoetnieete 10 4 ab SNE KE 13 BIREN CU iin ee 13 2O ABSENTEE eye Sd E 15 E INOUE IES e 17 1 VOTE RINFORMA TION oeira Dona EEIEIEE EEEE EEEE 17 ECECG TON DAY INQOUIR E 19 3 TOWN SEELEN Al 4 VOTER PETITION HISTORY E 22 5 TOWN STREE WE 23 F PEPON EE 24 1 ABSENTEE BALLO eege 24 10 ADsSentee Balot nn ee 24 20 Mailing Address Ore aa ee ae ee ee ee 25 3 0 Serial Number LAI Occ wcaecnccccen cscs cn wsc sesame cnet en nsec ege EEN 26 A0 Electoral LaDelsscss aaia a aaaea N 28 Zz ABSENTEE BALLOT SUMMARY uc sesssessssesssessssssssasseasseasseassseassasasseassseasseanseansssessssesssaeeseaeess 30 3 ALGPHA VOTER EGE Foira aE N EAA OEEO EEEE ES 4 ee ES 5 Be TW NEE 33 6 PETITION VY OT
15. ERD AID scsesscteinaconcctnnsncastcecsesetenssntiitensoctosenronttennscostccosededsedinbedcasectainantativatesneceuctiecectageeeeiaie 34 7 PHONG GID E 36 8 POLLING PLACE LIS WE 37 9 TOWN STREET LE E 38 10 TOWN STREET DISTRICT D acess cect se etc cn verter atic caaces case tcansecestcaesscstyoacacd sagectisesemcdosavesreeaeeaueecanteeeee 39 11 LABELS FOR PERMANENT ABSENTEE VOTERS cccssscssssessssessseesssessscnssssesscsnssesnsseonsererenesteneorsnescens 41 12 Ae E IER RK GE E E A E 42 KZer Eet RN D KE PCC Technology Group 2012 Page 1 of 45 Centralized Voter Registration System Town Clerk User Manual A APPLICATION OVERVIEW Description The Centralized Voter Registration System CVRS is designed to standardize and centralize the registration of voters throughout the state to support online voter registration which will decrease voter fraud by identifying and eliminating duplicate entries The system complies with the federal statutes of the Help America Vote Act HAVA and National Voter Registration Act NVRA The Centralized Voter Registration System provides a user friendly graphical user interface GUI Users can navigate through the screens by either using the scroll bar or by simply using tab strokes in a predefined order instead of using the mouse Each screen has been designed to maximize efficiency and is designed to enhance usability Data entry screens can have default values for specific fields and those values can be
16. Smith Adam 1 Academy Lane Southington CT 06489 Patrick H Hayden Jr 19 Academy Lane Southington CT 06489 3202 Corinne A Watterworth 30 Academy Lane Southington CT 06489 3201 Rose Burgess 37 Academy Lane Southington CT 06489 3202 C020 PCC Technology Group 2012 Amritha Preetam 12 Academy Lane Southington CT 06489 Smith O Hara 20 Academy Lane Southington CT 06489 3201 David M Cramp 33 Academy Lane Southington CT 06489 3202 Margaret D Stafford 42 Academy Lane Southington CT 06489 3201 C020 C020 Melita M Hayden 19 Academy Lane Southington CT 06489 3202 Claire R Corbeil 24 Academy Lane Southington CT 06489 3201 Lynn M Cramp 33 Academy Lane Southington CT 06489 3202 William J Stafford 42 Academy Lane Southington CT 06489 3201 Page 32 of 45 Centralized Voter Registration System Town Clerk User Manual Button Link Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Labels 1 Login to the CVRS as a Town Clerk 2 Click on the Labels from the Reports menu 3 You will be navigated to the Alpha Voter report selection screen Refer Fig 4 1 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Alpha Voter Report Refer Fig 4 2 OR Click on the
17. alized Voter Registration System Town Clerk User Manual 2 ABSENTEE BALLOT SUMMARY Description This report displays the list of the Absentee Ballots by serial number for a town by a range of dates and for districts selected EN TE Kee Ze as Reports Absentee Ballot Summary Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Sas Districts Congressional Senatorial District Ward Precinct 001 016 none Ballot Types Election Date 90 Days 2 yl y 45 Days mm dd yyyy Overseas President View f Submit Request SEH ABSENTEE BALLOT SUMMARY REPORT TOWN OF SOUTHINGTON STATE DISTRICTS ALL VOTING PRECINCT BALLOT TYPE BALLOTS ISSUED BALLOTS RETURNED DISTRICT 003 OVERSEAS 003 PRESIDENT 006 PRESIDENT 003 REGULAR 005 REGULAR 010 REGULAR 002 90 DAYS 90 DAYS 90 DAYS TOTAL Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Absentee Ballot Summary 6 Login to the CVRS as a Town Clerk 7 Click on the Absentee Ballot Summary tab from the Reports menu PCC Technology Group 2012 Page 30 of 45 Centralized Voter Registration System Town Clerk User Manual 8 You will be navigated to the Absentee Ballot Summary screen Refer Fig 2 1 9 Make you required selection to generate the report 10 You m
18. allot information Refer Fig 4 1 1 To Insert Absentee Ballot a Click on Insert button and provide the required information b Click on the Update button to save the information To update Returned Absentee Ballots information a Enter the Returned Ballot information i e Return Type Date Returned and Time Returned b Click on Update button to save the information PCC Technology Group 2012 Page 16 of 45 Centralized Voter Registration System Town Clerk User Manual E INQUIRIES 1 VOTER INFORMATION Description This screen allows Town Clerk to search and view voter information Figure 1 1 1 Voter Search Connecticut Voter Registration System i Sien ee ia NAVIGATION MENU Inquiries Voter Information Logged in as SSVR2131 Southington ACTIVITIES Local Statewide INQUIRIES Voter Information Name Current D Voter ID EES E Lastname REN or eg Town Polling Place First Name e Town Southington Voter Petition History Date of Birth E yC yC mmida yyyy Street Town Street REPORTS REGISTRAR MAINTENANCE ETI O Quick Search SG wg sz DH A This application is best viewed on IE 6 0 or higher with screen resolution of 800x600 or higher Figure 1 1 2 Select Voter Connecticut Voter Registration System ss ily d et ae Aeren Inquiries Yoter Information Select Yoter Logged in as SS R2131 Southington TS KS MEE ee Last Fi
19. carried from record to record until the user changes the values The system provides dynamic links for easy navigation between internal external modules and data fields Its functions include the adding and changing of voter registrations compiling of statistics for NVRA generation of Official Voter lists and other reports and online inquiry of the entire statewide voter list PCC Technology Group 2012 Page 2 of 45 Centralized Voter Registration System B INTRODUCTION Description The functionality allows authorized users to Search for voters statewide Maintain Town Petitions Maintain Voter Petition History Maintain Absentee Ballots Inquire voter information Inquire Town Polling Place Inquire Voter Petition History Inquire Town Street Inquire Absentee Ballot voters Absentee Ballot Reports Alpha Voter Report Phone List Town Street List Phone List Labels Voter Registration Summary Generate reports PCC Technology Group 2012 Town Clerk User Manual Page 3 of 45 Centralized Voter Registration System Town Clerk User Manual C SYSTEM LOGIN 1 SYSTEM REQUIREMENTS Description The following are the system requirements to access the CVRS system Access to the Internet Access to a Web Browser Internet Explorer Google Chrome Firefox etc Acrobat Reader for viewing PDF reports Pop up Blocker disabled Win Zip or other file compression utility to view Disk file 2 LOGIN Le Connecticut V
20. d in as PAYONE Shelton EJ LOGOUT Ff SE Voter Information Maintain Town Data Name Barry Smith Residence Address 12 Carriage Drive System Date of Birth 06 08 1951 Mailing Address E Maintain Yoter History oter ID 002855395 Enrollment Democratic Elections Assembly District 113 oting District 001 Absentee Ballot Absentee Ballots There are no Absentee Ballots for this Voter CMDAwW O CH A Button Links Functionality Adds new Absentee Ballot PCC Technology Group 2012 Page 15 of 45 Centralized Voter Registration System Town Clerk User Manual Delete Delete Previous Absentee Ballot Clear Clears the form entries Cancel Ends the current operation and navigates to the previous page The Absentee Ballot Process entails the following steps Login to the CVRS system as a Town Clerk Click on the Elections tab under Activities in the main navigation menu Click on the Absentee Ballot tab from the expanded Elections menu You will be navigated to the Absentee Ballot Voter Search screen Provide the search criteria Last Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results Select the voter by clicking on the radio button displayed next to the record entries and click on the Select button to navigate to Add Absentee Ballot screen to add or update Absentee B
21. e Report Status tab from the Reports menu 2 3 You will be navigated to the Report Status screen Refer Fig 13 1 4 This screen has following functionalities a View Report you can view report by clicking on the Report Id link Note The Voter Id link will only be activated for the reports with Complete status Reprocess Button You can only reprocess the reports with the Failed status for any other reprocess request system will generate the prompt Refresh Button This button will refresh the screen and will update the report status Delete Button Select the report you would like to delete and click on the Delete button PCC Technology Group 2012 Page 44 of 45
22. e John F Deschaine William T Gurga Joseph J II Haigh James D 05 24 2012 DOB 04 28 1978 01 10 1971 08 21 1950 04 09 1974 07 24 1953 01 23 1956 11 15 1923 10 25 1960 08 28 1945 06 01 1956 11 22 1969 04 01 1963 02 15 1950 03 27 1965 02 02 1941 12 12 1971 10 24 1957 10 19 1947 10 31 1982 11 10 1945 07 03 1975 05 08 1967 10 20 1933 06 26 1941 03 08 1921 06 25 1969 01 06 1934 03 30 1923 10 12 1954 03 07 1943 PTY U U D D D D R D U R D U D R R U U R U R U U D D U D D D D R ADDRESS 38 Brooklane Road 38 Brooklane Road 132 Buckland Street 150 Burntt Street 3F 650 Burritt Street 197 Butternut Lane 32 Chestnut Street 355 Copper Ridge 111 Debbie Drive 167 Debbie Drive 110 Edgewood Circle 57 Evan Road 175 Frost Street 122 Hart Acre Road 410 Main Street C 1397 Marion Avenue 94 Maniondale Drive 2344 Meniden Waterbury Rd 253 North Main Street 625 Overlook Path 181 Prospect Street 18 Quaker Lane 825 South Main Street 965 South Main Street 60 South Road 8 Surrey Circle 914 Sweetheart Path 35 Wheeler Village 100 Winding Ridge 170 Woodruff Street ELECTION DATE 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04
23. e and view Serial Number Label Report Refer Fig 1 3 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 4 0 Electoral Label E i i F Connecticut Voter Registration System Registrar Maintenance Absentee Ballot Electoral Label Districts Congressional Senatorial Assembly 001 016 030 080 081 District Ward Precinct none Voter Status Gender Election Date Active Male Wl yl Concerned Citizens From A Inactive Female mm dd yyyy Connecticut For Lieberman Off Unknown Democratic Green Ka Street Address 90 DAYS Name gt Registration Date 45 DAYS ae n Overseas Street Address District Precinct l President DOB Regular i Enrollment Last Name Range Alpha Ballot Type Sort Order Options Election Type Ballot Type Party Serial Number D Status View Submit Request Les Figure 1 4 2 Electoral Label Report PCC Technology Group 2012 Page 28 of 45 Centralized Voter Registration System Town Clerk User Manual To be filled by Municipal Clerk before issuing To be filled by Municipal Clerk before issuing NAME OF ELECTOR NAME OF ELECTOR Sharma Sarika Smith Amy ELECTOR S VOTING RESIDENCE No and Street ELECTOR S VOTING RESIDENCE No and Street 100 Alyssa Court 1 Main Street DATE OF ELECTION PRIMARY OR PARTY if primary DATE OF ELECTION PRIMARY OR PARTY if primar
24. eet Address Last Name Range Alpha Voting E Birth Date 5 Name From A Not Voting E Seq No Street Address To Z Print Format Absentee E Party DOB All E Voter Id 5 Party Status Landscape 11 x 8 1 2 Other Options 5 Portrait 8 1 2 x 14 EI No Headings Registration Date District Precinct m Enie SEH Links Functionality eo Generates and displays the report Submit Submit Request Submits the report request to view it later from the Report Status page To view the Phone List 6 Login to the CVRS as a Town Clerk Click on the Phone List tab from the Reports menu 7 8 You will be navigated to the Phone List report screen Refer Fig 7 1 9 You must click on the View button to generate and view Phone List Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 36 of 45 Centralized Voter Registration System Town Clerk User Manual 8 POLLING PLACE LIST Description This screen allows a Town Clerk to generate list of Polling Places in the town Figure 8 1 Town Polling Place List oe Connecticut Voter Registration System Reports Polling Place List Logged in as SSVR2131 Southington q KS Town Polling Places List m Se Button Links Functionality View Generates and displays the r
25. entee Ballot report screen Refer Fig 12 1 Make required selections to generate the report You must click on the View button to generate and view Permanent Absentee Ballot list Refer Fig 12 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 13 REPORT STATUS Description This screen allows Town Clerk to view print and delete the previous submitted reports at any time PCC Technology Group 2012 Page 43 of 45 Centralized Voter Registration System Town Clerk User Manual Figure 13 1 Report Status TEN E z i ace Connecticut Voter Registration System a EN TEE S KZer IT Reports Report Status Logged in as SSVR2131 Southington Delete Reprocess Refresh d Report ID Report Name District Ward Precinct Date Time Submitted By Status 000000016 PollingPlaceList 04 10 2012 04 00 PM SSVR2131 Completed E 000000017 ElectionVoterDetail 001 00 002 00 003 00 004 00 005 00 006 00 008 00 009 00 010 00 011 00 012 00 04 10 2012 04 01 PM SSVR2131 Processing Delete Reprocess Refresh Button Links Functionality Delete Deletes the selected report Reprocess Resubmits the request for the Failed status reports Refresh Refreshes the screen and to update the report status Process Flow To view submit reports from the report status screen 1 Login to the CVRS as a Town Clerk Click on th
26. eport Submit Request Submits the report request to view it later from the Report Status page To view the Polling Place List 1 Login to the CVRS as a Town Clerk Click on the Polling List tab from the Reports menu 2 3 You will be navigated to the Polling Place List report screen Refer Fig 8 1 4 You must click on the View button to generate and view Polling Place List Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 37 of 45 Centralized Voter Registration System Town Clerk User Manual 9 TOWN STREET LIST Description This screen allows a Town Clerk to generate a detailed Street District report based on the different report selection options Figure 9 1 Town Street List on Syste ER TE Ce Reports Town Street List District Congressional Logged in as SSVR2131 Southington Senatorial District Ward Precinct none Print Format 001 016 Street Polling Place Print Options Do Not Print Congress Senatorial Assembly Landscape ii x 8 1 2 E Polling Place Portrait 8 1 2 x 14 No Of Voters view Submit Request Ciear Figure 9 2 Town Street Report STREET LIST TOWN OF SOUTHINGTON STREET NAME POLLING PLACE RANGE No Of Voters Beechwood Drive Blatchley Avenue South End School South End School 1 9999 70
27. ick on the Town Street List tab from the Reports menu You will be navigated to the Town Street List report screen Refer Fig 9 1 2 3 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Town Street List Report Refer Fig 9 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 10 TOWN STREET DISTRICT LIST Description This screen allows a Town Clerk to generate a report based on the District Type to displays Street and District information Figure 10 1 Town street District List Connecticut Voter Registration System Reports Town Street Districts Logged in as SSVR2131 Southington ALNM iN ey Si te EJ LOGOUT District Type ei View J Submit Request Figure 10 2 Town Street District Report PCC Technology Group 2012 Page 39 of 45 Centralized Voter Registration System Town Clerk User Manual STREET LIST TOWN OF SOUTHINGTON Distrct Type State STREET NAME Academy Lane Academy Street Acre Way DISTRICTS olol i Ai N t Alder Lane Alex Court Alice Lane Alpine Trail S A ojejo ojom EECHER Amanda Lane Anne Road Annelise Avenue Applewood Drive April Lane Arlington Drive Arrow Head Lane Atkins Way Atwater Street Even 406 466 Atwater Street All 5 370 407 455 Autran Avenue z JAAAAAAE z
28. istrict Precinct President DOB Ballot Type Regular 90 DAYS Name Resi Collapse pte e Party Serial Number Status Print this Report in Landscape Format View Submit Request Clear Figure 1 2 2 Mailing Address Label PCC Technology Group 2012 Page 25 of 45 Centralized Voter Registration System Town Clerk User Manual Jr Amy Smith Fg Abigail K Smith IV 1 Main Street 338 Moore Hill Drive Southington CT 06489 0000 Southington CT 06489 2930 Button Link Functionality Search Searches for Petition History based on the information provided Clear Clears the form entries The process to view Duplicate Voter Name Login to the CVRS as a Town Clerk Click on the Mailing Address Label tab from the Reports menu You will be navigated to the Mailing Address Label report selection screen Refer Fig 1 2 1 Make the selection and enter the Election Date to generate the report You must click on the View button to generate and view Duplicate Voter Name Report Refer Fig 1 2 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 3 0 Serial Number Label Description To print the labels for Absentee ballot serial numbers issued Figure 1 3 1 Serial Number Label Selection Screen PCC Technology Group 2012 Page 26 of 45 Centralized Voter Registration System Town Clerk User Manual ef Connecticut Voter Registratio
29. n Screen ao Connecticut Voter Registration System Registrar Maintenance Absentee Ballot Districts Congressional Senatorial District Ward Precinct 016 none pe State Voter Status Gender Election Date Enrollment Active Male yL yI Concerned Citizens Inactive Female mm dd yyyy Connecticut For Lieberman evo com y y mm dd yyyy Off Unknown Democratic End Date Coen E y y mm dd yyyy Print Options Sort Order Options Street Address Last Name Range Alpha E Birth Date D Name D Registration Date From lA E Party Street Address D District Precinct wl To E Voter Id 5 DOB 5 Ballot Type l Other Options Telephone D Party Serial Number E Returned Ballot Only Status Time Returned Print this Report in Landscape Format Cs ES Oe Figure 1 1 2 Absentee Ballot Report ABSENTEE BALLOT REPORT TOWN OF SOUTHINGTON STATE DISTRICTS ALL START DATE 01 01 2012 END DATE 04 24 2012 ELECTION DATE 04 24 2012 DISTRICT 002 NAME ADDRESS ISSUE DATE RETURN TYPE RETURN MAILING ADDRESS BALLOT DATE TIME MAILING ADDRESS AMANDA LANE Sharma Sarika 04 20 2012 04 23 2012 100 Alyssa Court 100 Amanda Lane 4 00 PM Southington CT AMANDA LANE Total Voters 1 Precinct 002 00 Total Voters 1 D 1 R 0 U 0 O 0 District 002 Total Voters 1 D 1 R 0 U 0 O 0 L Button Link Functionality Searches for Petition History based on the information provided
30. n System Registrar Maintenance Absentee Ballot Serial Number Label Districts Congressional Senatorial Assembly District Ward Precinct 001 016 030 none 080 081 Voter Status Gender Election Date Enrollment Last Name Range Alpha Active Male y y Concerned Citizens pen Inactive Female mm dd yyyy Connecticut For Lieberman Off Unknown Democratic Ben To Ballot Type Sort Order Options Street Address Election Type 90 DAYS 5D Name 5 Registration Date e Street Address District Precinct President DOB Ballot Type Regular D Party Serial Number Status Print this Report in Landscape Format View Submit Request EH Figure 1 3 2 Serial Number Label Report 000025 0000020 SUL i SULT THU Jr Amy Smith Fg Abigail K Smith IV Button Link Functionality To view the report Clears the form entries Submit Request Submits the report request to view it later from the Report Status page The process to view Duplicate Voter Name 1 Login to the CVRS as a Town Clerk 2 Click on the Serial Number Label tab from the Reports menu PCC Technology Group 2012 Page 27 of 45 Centralized Voter Registration System Town Clerk User Manual 3 You will be navigated to the Serial Number Label Selection screen Refer Fig 1 3 1 4 Select District and Enter Election Date to generate the report 5 You must click on the View button to generat
31. name in User Identifier field and Your Password in the Password field Note The Username should be of at least 4 characters and more Click on the Add button to submit the add user request System will display a prompt stating that The update to the system was successful Click on the Add User button displayed on the system prompt to finish the process and navigate back to Add User screen 8 New user must login to the system with their Username to setup the password Note The First Time new user must login to the system with the username provided to setup the password Please refer section 2 3 0 Maintain Password for more details 2 0 DELETE USER Connecticut Voter Registration System Eag NAVIGATION MENU Activities System Delete User Logged in as SS R2131 Southington ACTIYITIES E a W New User Identifier SS R2131 Password Yoter Registration C Maintain Towndata Redistrict E System Show Reminders Add User Merge Street Districts Delete User Maintain Passwor d Maintain Yoter History Elections SL g Canvass INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT PCC Technology Group 2012 Page 8 of 45 Centralized Voter Registration System Town Clerk User Manual Button Links Functionality Delete Deletes the selected user Cancel Ends the current process and navigate to the previous page The Delete User process entails
32. nto the system 9 To Delete Previous History PCC Technology Group 2012 Page 11 0f 45 Centralized Voter Registration System Town Clerk User Manual a Select the previous Petition history by clicking on the Radio button displayed next to the previous history records b Click on the Delete button to continue 10 Click on the Update button to submit the changes and to continue 11 System will display a prompt stating The Update to Voter History was Successful 12 Click on the Maintain Voter Petition History button displayed on the system prompt to continue 13 You will be navigated to the Petition History Search Voter page PCC Technology Group 2012 Page 12 of 45 Centralized Voter Registration System Town Clerk User Manual 4 ELECTIONS 1 0 WHO VOTED Description This screen allows a Town Clerk to update the Voter election History by recording Who Voted in an election The Town Clerk can update all voters listed on the Official Voter List and Supplemental List Figure 4 1 1 Who Voted F Connecticut Voter Registration System Activities Elections Who Voted Logged in as SSVR2131 Southington Select Voter List Type ga Official Voter List s Supplemental List s Connecticut Voter Registration System Activities Elections Who Voted Select Voter List Select Voter Options for Official Voter List s Select List Name Official Voter List s
33. on System will display the Polling Place information PCC Technology Group 2012 Page 21 of 45 Centralized Voter Registration System Town Clerk User Manual 4 VOTER PETITION HISTORY Description To search and view selected voters Petition History Figure 4 1 Petition History Connecticut Voter Registration System Ef je ege II NAVIGATION MENU Inquiries Voter Petition History Petition History List Logged in as SSVR2131 Southington ACTIVITIES wee Voter Name Voter Information ee Election Day Inquiry Previous Petition History Town Polling Place EE Petitions Voter Petition History 05 05 2005 Sample Petition Town Street REPORTS REGISTRAR MAINTENANCE REMINDERS HELP 07 17 2009 Looking Gooc LOGOUT 800x600 or higher To search for voter Petition History Login to the CVRS as a Town Clerk Click on the Voter Petition History tab from the Inquiries menu You will be navigated to the Voter Search Screen Provide search criteria and click on the Search button System will display the list of voters based on the search criteria Select the Voter by clicking on the radio button and click on the View button System will display the Petition History List page Refer Fig 4 1 Click on Back button to navigate back to the Voter Search List page PCC Technology Group 2012 Page 22 of 45 Centralized Voter Registration System Town Clerk User Man
34. oter Registration System Login Clear PCC Technology Group 2012 Page 4 of 45 Centralized Voter Registration System Town Clerk User Manual Figure 2 2 CVRS Incorrect Password or Username KE gt Connecticut Voter Registration System user Na Message from webpage Button Link Functionality Navigates to the CVRS Home Page upon successful validation of Username Login and Password Clears the form entries The Town Clerk Login process entails the following steps 1 Open your web browser and enter the Connecticut Centralized Voter Registration System CVRS web address in the address bar http www cvrs sots ct gov The CVRS Home Page will be displayed Refer Fig 2 1 Enter your Username and Password in respective fields and click the Login button to continue If you enter an incorrect Username and or Password you will receive a prompt stating that Invalid username or password specified Please try again Click on the OK button and try again with correct username and password to login Refer Fig 2 2 PCC Technology Group 2012 Page 5 of 45 Centralized Voter Registration System Town Clerk User Manual D ACTIVITIES 1 MAINTAIN TOWN DATA 1 0 TOWN PETITION To add or delete petitions Description This screen allows toad New Petition or Delete previous petitions from the system Figure 1 1 1 Town Petition D Connecticut Voter Registration System Ga L Sak
35. oting District D Party mM Emr SEA L Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Labels for Permanent Absentee ballot Login to the CVRS as a Town Clerk Click on the Labels for Permanent Absentee Voters from the Reports Menu You will be navigated to the Labels for Permanent Absentee Voters screen Refer Fig 11 1 Make required selection to generate the report PCC Technology Group 2012 Page 41 of 45 Centralized Voter Registration System Town Clerk User Manual You must click on the View button to generate and view Labels for Permanent Absentee Ballot report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen Description This report displays the list of the Permanent Absentee voters in the town Figure 12 1 Permanent Absentee Ballot 12 PERMANENT ABSENTEE BALLOT Connecticut Voter Registration System ER TB gl x ZA up lt Registrar Maintenance Permanent Absentee Ballot Logged in as SSVR2131 Southington SED EIF Uta Ea LOGOUT District Congressional 001 Voter Status Active Inactive off Voting Options Senatorial 016 Age Range rom w C Print Options Gender Male Female Unknown District Ward Precinct none Election Date mm dd yyyy
36. riteria in the required fields and click Search System will display one to many voter records based on the search criteria Refer figure 1 1 2 Select voter you would like to view by selecting the radio button at front of the PCC Technology Group 2012 Page 18 of 45 Centralized Voter Registration System Town Clerk User Manual searched voter list Click on View button to view the profile System will display View Voter page By default Detail tab will be opened This page include following tabs Refer Fig 1 1 3 Details Name History Address History Party History Audit History Election History Canvass History Correspondence History Memo History 10 Click on the desired tab to view voter information or click on Back button to navigate to the previous page 2 ELECTION DAY INQUIRY Description This screen allows Town Clerk to view Voters information Figure 2 1 View Voter Connecticut Voter Registration System Ea e Inquires Pech Gey Ingeiry Yrs Foar BSH 3 F Ppr Li p E pis Heme Core ere Button Link Functionality Searches the desired voter information PCC Technology Group 2012 Page 19 of 45 Centralized Voter Registration System Town Clerk User Manual Views the voter profile Process Flow To view Election Day Inquiry d 2 3 4 9 Login to the CVRS as a Town Clerk Click on the Election Day Inquiry tab f
37. rom the Inquiries menu System will navigate to the Voter Search page Search for the existing voters locally or statewide by providing following search criteria By Last Name only or by First Name only or by Date of Birth Only OR By any of the Last Name First Name and Date of Birth combination OR By Voter Id OR By Town and or Street name Click on the Search button and system will display the searched results Select the voter by clicking on the radio button placed next to each record entries and click on the View button You will be navigated to the View Voter screen Refer Fig 2 1 You can view voter details by clicking on the different tabs The View Voter screen includes following voter information tabs a Details To display current name address party and status information of the voters b Name History To display previous name history of the voters c Address History To display previous address history of the voter d Party History To display any previous party history of the voters e Audit History To display all the changes made in to the voters record f Election History To display any previous election history g Canvass History To display previous canvass update h Correspondence History To display previous correspondence list You can click on the Generate Letter button to view the selected letter or click on the Delete button to delete the selected
38. rst Middle Date of Name Name Name SA Birth 1 to 12 of 12 Party Special Off Last Active Status Code Status Reason Date Residence Address oter Id Smith Abigail K IV 06 09 1989 338 Moore Hill Drive Southington 003793603 U Smith Abigail 08 10 1970 962 South Main Street Unit 22 Plantsville 003063820 Smith Adelina 08 17 1920 108 School Street Marion 000960779 01 06 2012 Smith Alexandra 12 13 1980 130 Ciccolella Court Southington 000971408 01 06 2012 Smith Amanda 10 27 1989 66 North Summit Street Southington 003750382 05 06 2011 Smith Amber 11 13 1981 1187 Woodruff Street Southington 003650857 01 06 2012 Smith Amy 04 27 1990 277 Hart Street Southington 003834220 Smith Amy 01 01 1980 1 Main Street Southington 0041682072 03 07 2012 Smith Andrea 05 15 1966 80 Deer Run Plantsville 000970519 Smith Arnold 09 13 1929 42 Hickory Hill Southington 004002666 aseuxmyv Smith Arthur 06 17 1934 683 Ledgeview Court Southington 000968122 010 0 0 0 0 0 0 0 0 0 6 Smith Ashleigh 11 09 1983 130 Ciccolella Court Southington 003322907 CETS km3 Ee oe This application is best viewed on IE 6 0 or higher with screen resolution of 800x600 or higher PCC Technology Group 2012 Page 17 of 45 Centralized Voter Registration System Town Clerk User Manual Figure 1 1 3 View Connecticut Voter Registration System Inquiries Yoter Information View Voter Logged in as SSYR2131 Southington etait SEN sech A ien AY Aug
39. the following steps Login as a Town Clerk into the CVRS system Click on the Systems tab under Activities from the main navigation menu Click on the Delete User tab from the expanded Systems menu and you will be navigated to the Delete User Screen refer Fig 2 2 1 Select the user you would like to delete from the drop down list and enter your password in the Password Field Click on the Delete button and system will display a prompt stating Are you sure you want to delete User Click on OK to continue System will display confirmation prompt The update to the system was successful Click on the Delete User button displayed on the system prompt to finish the process and to continue You will be navigated back to the Delete User page 3 0 MAINTAIN PASSWORD Description This screen allows Town Clerk to change and maintain their password Figure 2 3 1 Maintain Password Connecticut Voter Registration System Tama ane Activities System Maintain Password Logged in as SSVR2131 Southington FALNIN ig Ey LOGO Change User Password for SSVR2131 Current Password New Password Re type New Password WS Button Links Functionality Change Changes the password Cancel Ends the current process and navigates to the previous page The Change Password process entails the following steps PCC Technology Group 2012 Page 9 of 45 Centralized Voter Registra
40. ties menu System will display an expanded Election menu Click on the Who Voted tab under the Election menu You will be navigated to the Who Voted screen Refer Fig 4 1 1 Click on the Radio button to select either Official Voter List or Supplemental Voter List Click on the Select button to continue and you will be navigated to the Select Voter List screen Refer Fig 4 1 2 PCC Technology Group 2012 Page 14 of 45 Centralized Voter Registration System Town Clerk User Manual 8 The Select Voter List screen has following functionality a Delete List To delete the list you must select the List and click on the delete button Select List Select the list you would like to update and Election type from the drop down list and click on the Select button to continue 9 System will display a Voter List Check Off screen Refer Fig 4 1 3 10 Update the Voting Status by checking off the appropriate Voting or Absent check box to update the information 11 Click on the Update button on each page to save and update the list 12 System will update the data 2 0 ABSENTEE BALLOT Description This screen allows a Town Clerk to insert Absentee Ballot and update returned absentee ballot information Figure 4 1 1 Add Absentee Ballot SEN Connecticut Voter Registration System eg HEH TT ET NAVIGATION MENU Ee SEHR Ballots Add Logge
41. tion System Town Clerk User Manual Login to the CVRS system with the valid username and password First Time Users a Login to the system with the Username Upon successful login system will navigate you to the change password screen Refer Fig 2 3 1 Enter your new password in the New Password and Re Type Password fields c Click on the Change button to submit the change password request Repeat User Upon successful login click on the Systems tab under Activities Click on the Maintain Password tab from the expanded Systems menu Provide your old and new password information in the required fields Click on the Change button to submit the change password request System will display the prompt stating The Update to system was successful Click on the Maintain Password button displayed on the system prompt to finish the process and to continue You will be navigated to the Maintain Password page 3 MAINTAIN VOTER HISTORY 1 0 PETITION HISTORY Description This screen allows Town Clerk to maintain add delete the Voter s petition history Figure 3 1 1 Petition History PCC Technology Group 2012 Page 10 of 45 Centralized Voter Registration System Town Clerk User Manual BIQUICK SEARCH IM Ed LOGOUT Activities Maintain Petition History Add Petition Logged in as SS YR2131 Southington ACTI ITIES Voter Name Current Address Stat
42. tton to continue System will delete the petition and display prompt stating Petition Deleted Successfully 7 Click on Ok button to finish the process 2 SYSTEM 1 0 ADD USER Description This screen allows a Town Clerk to add the users in the system Figure 2 1 1 Add User e i p Ce Connecticut Voter Registration System Be O e geng i NAVIGATION MENU Activities System Add User Logged in as SS R2131 Southington ACTIVITIES m New User Identifier SSV R2131 Password l Yoter Registration Ea EZ El Maintain Towndata Polling Places E Town Hall Maintain Street Districts Town Petitions Street Name Change Add Street Redistrict E System Show Reminders Add User Merge Street Districts Delete User Maintain Passwor d INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Button Links Functionality Adds New User into the system Ends the current process and navigates to previous page PCC Technology Group 2012 Page 7 of 45 Centralized Voter Registration System Town Clerk User Manual Process Flow The Add User process entails the following steps Login to the CVRS system as a Town Clerk Click on the Systems tab under Activities in the main navigation menu Click on the Add User button under the expanded Systems menu you will be navigated to the Add User screen Refer Fig 2 1 1 Provide the User
43. ual 5 TOWN STREET Description To view current Town Street and District Information Figure 5 1 Town Street ae SEN Connecticut Voter Registration System pores S Miamor is i s NAVIGATION MENU Inquiries Town Street Logged in as SSVR2131 Southington ALMIN EF IMi EJ LOGOUT ACTIVITIES INQUIRIES Street Name Academy Street v Town Polling Place Voter Petition History Current Districts Town Street n are ae Congress Senate Assembly Census Side Low Range High Range District Type District Precinct District District District Block Voter Absentee Ballot REPORTS All 1 9999 State Federal 016 081 REGISTRAR MAINTENANCE All 1 9999 Local 016 081 REMINDERS HELP LOGOUT Ana 0 0 A The process to view Town Street and District information 1 Login to the CVRS as a Town Clerk Click on the Town Street tab from the Inquiries menu Select Street Name from the drop down list and click on Search button 2 3 You will be navigated to the Town Street page Refer Fig 5 1 4 5 System will display the State Federal and Local level current District information associated with the Street address Refer Fig 5 1 PCC Technology Group 2012 Page 23 of 45 Centralized Voter Registration System Town Clerk User Manual F REPORTS 1 ABSENTEE BALLOT 1 0 Absentee Ballot Description To view the list of Absentee Ballots issued to the voters Figure 1 1 1 Absentee Ballot Report Selectio
44. us Yoter Registration Abigail L Smith 962 South Main Street Active Maintain Towndata mme Add a Petition Redistrict Town Petition System Maintain Yoter History Education System s Name History Insert Address History dree dier Previous Petitions Election History Select Election Date Town Petition Petition Hist etition History O 05 13 2009 Another Pain 08 12 2008 Primary Petition 80th State Rep Karen Houghtaling ma ES es Ke INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT The Petition History process entails the following steps Login to the CVRS system as a Town Clerk Click on the Maintain Voter History tab under Activities in the main navigation menu Click on the Petition History tab from the expanded Maintain Voter History menu You will be navigated to the Petition History Search Voter page Provide the search criteria Last Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results Select the voter by clicking on the radio button displayed next to the record entries and click on the Select button to navigate to Add Petition page to add or delete Petition history Refer Fig 3 1 1 To Add History a Select the Petition from the drop down list b Click on the Insert button to add the history i
45. ust click on the View button to generate and view Absentee Ballot Summary Report Refer Fig 2 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 3 ALPHA VOTER LIST Description This Screen allows a Town Clerk to generate a report displaying all the voters for a town based on the selection criteria in the alphabetical order Figure 3 1 Alpha Voter List ES 8 i F Connecticut Voter Registration System Reports Alpha Voter List Districts Congressional Senatorial District Ward Precinct 001 016 none Voter Status Gender Election Date Enrollment Age Range Active Male y y Concerned Citizens a pn Inactive Female mm dd yyyy Connecticut For Lieberman From Off Unknown Democratic To Green Voting Options Print Options Sort Order Options Street Address Last Name Range Alpha 5 Voting Birth Date Name From A Not Voting Party 5 Street Address To Z D Absentee Voter Id DOB All Telephone gt Party Registration Date Other Options F Status 5 Status From y y mm dd yyyy E Voters Without ID Registration Date To y y mm dd yyyy F 5 District Precinct No Headings View J Submit Request f Clear Process Flow To view the Alpha Voter List 1 Login to the
46. y REFERENDUM AT WHICH BALLOT REFERENDUM AT WHICH BALLOT IS TO BE CAST IS TO BE CAST 2012 04 24 Democratic 2012 04 24 Democratic VOTING DIST No CITY OR BOROUGH if applicable VOTING DIST No CITY OR BOROUGH if applicable 002 Southington 003 Southington To be filled by Municipal Clerk before issuing NAME OF ELECTOR Smith Abigail K IV ELECTOR S VOTING RESIDENCE No and Street 338 Moore Hill Drive DATE OF ELECTION PRIMARY OR PARTY if primary REFERENDUM AT WHICH BALLOT IS TO BE CAST 2012 04 24 Unaffiliated VOTING DIST No CITY OR BOROUGH if applicable 005 Southington Button Link Functionality Searches for Petition History based on the information provided Clears the form entries Submit Request Submits the report request to view it later from the Report Status page Generates and displays the report To view Electoral Labels Login to the CVRS as a Town Clerk Click on the Electoral Label tab from the Reports menu You will be navigated to the Electoral Labels selection criteria screen Refer Fig 1 4 1 Make you required selection to generate the report Mandatory fields are marked as You must click on the View button to generate and view Electoral Labels Refer Fig 1 4 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 29 of 45 Centr

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