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Prevention Activity Results Information System USER MANUAL

1. Radio Button Selected Not selected Check Boxes I Selected Not Selected First Name D 7 A yellow field and an asterisk denotes a required field Black Black text denotes a suggested but optional field 2 Denotes a Note with more Information regarding the field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data you will not be able to save the form until that field has data Tips e All the yellow fields with an asterisk are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selection beginning with that letter will appear in the box Please note The majority of the instructions within this manual show how to add data to blank forms PARIS User p 10 KIT Solutions 2014 gt gt SYSTEM UTILITIES Understanding the Landing Page When first entering a module you may see a list of the submenu topics associated with that module This is called a Landing Page The Landing page of each module provides a description of what can be done in that module as well as listing each submenu topic as a link to that page S F E Video Info Use the buttons below to begin or continue your data collection on the workplan you hav
2. PARIS U a 84 KIT Solutions 2014 Positive Alternatives Continuing Delivery 1 Click Data Collection from the main menu 2 Click Positive Alternatives Continuing Delivery from the Data Collection Landing Page The Positive Alternatives Continuing Data Collection screen will now be blank Dat SelectOne x sai Activity Name Local Name Location Select the Target Population from the Target Population dropdown list select the Activity Name from the Activity Name dropdown list Select the Local Name from the dropdown list if applicable select the service location where the session took place from the Location dropdown list Note Selections for these dropdown fields are based on those selected in the Positive Alternatives Initiation screens oF Ol a pa The total number of sessions specified will now appear allowing you to edit Session details 6733 1 5 13 2008 20 Edit 67342 0 67353 0 67364 0 67375 0 6 30 6 0 Edit 67397 0 67408 0 67419 0 Edit 6742 10 0 Edit Pages 1 7 The next session number is highlighted in yellow Click the E t button next to the appropriate Session to add details pertaining to the session PARIS Us F I 85 KIT Solutions 2014 i D The Session details will now appear allowing you to enter session details Target Population County Youth 10 20 TP2 Activity Name Arts Activities Local Name Recreational Activities Session 2 Session Date
3. PARIS U A 129 KIT Solutions 2014 8 Select the Status of the staff member a Active currently a part of the county provider b Inactive no longer a part of the county provider 9 Enter in the staff member s Login Information Login Information User ID cested automatically Password f a The User ID will be the login name used by the staff member This is automatically created after saving b The Password field is where a temporary password is created for the user and can be any combination of alpha or numeric characters This password will be used along with the User ID and Provider number to log into PARIS Once users logs in they can use the Change Password area to change the password to one of their liking 10 Enter in the staff member s Work Phone and Email address Contact Information Fax 11 Once all information has been entered click Save to commit your changes If you do not want to save any changes click Cancel i PARIS Us F I gt a 130 KIT Solutions 2014 Tips e For those providers that use multiple PRUs you will have to specify the PRU Access for each staff member This will only appear within those organizations with multiple PRUs Setting the Status to inactive is used to keep a Staff Member in the database for history purposes but removed from all the staff lists on forms When a staff member leaves your organization you will not be able to delete the staff
4. KIT Solutions 2014 es Adding an Additional Class Group You may add additional Class Groups for an existing Model Non Model Program after approval of the WP without requesting a WP Revision To add an additional Class Group use the instructions below oS 12 From the EBP and Non EBP Education Initiation screen select the Target Population from the Target Population dropdown list Select the Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based off of those selected in the Target Population field Click the button A new screen will appear allowing you to enter First Session details Target Population Manhattan Catholic Schools TP1 Manhattan Catt Service Approach Too Good For Drugs T GFD Secondary Name TGFD High School EBP Sessions 2 0 First Session Date MM DD YYYY C PE VE 6 Service Location Enter the name of the Class Group na the First Session Date as mm dd yyyy or select the date of the first session by clicking on the calendar Select the Service Location of the Service Activity Enter the Total of Sessions Enter the Number of Participants Enter any comments about the group in the Comments textbox Enter the Demographics for your participants Click Save to commit your changes You will be returned to the EBP and Non EBP Education Initiation Listing page and the new Class Group will appear at the end of the list If yo
5. PARIS U A 94 KIT Solutions 2014 Copy Button The button is used to shorten data entry for events with similar details Once the button is selected the information is automatically filled in for you based on the activity selected but you may need to change data for some of the fields that may be different Use the steps below to utilize the button 1 From the Single Data Collection Listing page begin by selecting the appropriate Target Population from the dropdown list 2 Select the appropriate Activity Name from the dropdown list Target Select One Population Activity Name Select One xl 3 Click the button to display the sessions associated with the Activity Name The Sessions will now appear allowing you to edit Session es Activity Code 7 Activity Name Activity Date Service Location Length Count Comments Other Impactor Training 4 15 2008 Albany city 60 min 56 Edit copy Target Population County Youth 10 20 TP2 PIN Activity Code Other Impactor Training Activity Name Activity Date a 7 15 7 2008 E Location All County Location Albany city o ooo M Count Comment This is an example screen shot of a duplicated single activity a A duplicate of the selected activity will open Any information may be edited to suit this new activity b Click Save to commit your changes PARIS U p 95 KIT Solutions 2014 If you do not want to save any chang
6. C Crack C Ecstasy MDMA E Heroin E Inhalants This is a partial screen shot of the 30 Day Use criteria 17 Select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field a Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance 18 Click Save to commit your changes You will be returned to the Assessment screen and the new disposition will appear on the list a lf you do not want to save any changes click Cancel 19 Click the button to return to the Data Collection Landing Page PARIS U a 115 KIT Solutions 2014 Locating an Early Intervention Assignment 1 From the Early Intervention Assignment Listing page there are several options to locate the assignment s a 29 5 e Participant Code Enter in the participants identifier code Note You do not need to select the Target Population and Location in order to search for a participant Target Population Select the Target Population from the dropdown list Assigned To Select where the participant was admitted to from the dropdown list Location After selecting the Target Population select the Location from the dropdown list Sort By Allows you to filter the results by an identifying field 2 There are two 2 types of participants to view Selec
7. Completed all planned sessions must be populated If additional sessions need to be added to an existing Class Group you will have to edit the EBP and Non EBP Education Initiation See EBP and Non EBP Education Initiation for assistance The button goes back to the initial EBP and Non EBP Education Delivery drop down lists so you can easily switch between groups for data collection T te 79 KIT Solutions 2014 Fidelity Check The Fidelity Instrument should be filled out only on Model Programs and after the program has been completed The Fidelity Instrument includes instructions on how it should be filled out Sampling Method Not every Model Program delivered requires a Fidelity Check Each staff member who conducts a Model Program is required to fill out at least one Fidelity Check for that Model Program per contract year For example if two 2 staff members deliver Strengthening Families Program SFP two 2 Fidelity Checks would be required Tips e This sampling method pertains to each Model Program that is delivered PARIS U a 80 KIT Solutions 2014 Positive Alternatives Continuing Initiation A Positive Alternatives Continuing activity must be the same type of pro social activity provided at least five 5 times in the same location to the same Target Population 1 Click Data Collection from the main menu 2 Click Positive Alternatives Continuing Initiation from th
8. Data Type DataSource Date Completed County Youth 10 20 Size 35200 Population Survey OASAS Youth Development Survey 11 2012 Methods 3 14 2013 9 26 00 AM Key Informant Interview School Administrators 03 2012 a4 Results 3 44 2013 9 26 00 AM Key Informant Interiew 2 School Administrators 08 2012 Target Population 1 From the Listing page click the E button or the link e g Met eds next to the line that represents the data you would like to view or edit Grid View Hierarchy View Population Survey OASAS Youth Development Survey 11 2012 ea 2 This information will appear in the edit mode 3 Make any changes needed to the form 4 Click Save to commit your changes If you do not want to save any changes click Cancel Methods Deleting To delete data that has already been entered use the following instructions below 1 From the Listing page select the button or the link e g Met eds next to the line that represents the data you would like to delete The information will appear in the edit mode Click the button 4 Click OK when asked Are you sure you wish to delete this If you do not want to delete this information click Cancel PARIS U a 144 KIT Solutions 2014
9. b Select Universal from the Gender dropdown list unless the PIN is gender specific Race Universal OR Available Races Selected Race African American Black Asian or Asian American Add gt Multiracial Matie American or Alaska Native Native Hawaiian or Pacific Islander Remove All lt Remove lt You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will mowe yourselected items The Remove All button will remove all items Ethnicity 2 M Universal OR Available Ethnicities Selected Ethnicities Hispanic or Latina aS Mot Hispanic or Latino Remove Remove All lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will mowe yourselected items The Remove All button will remove all items ee T te 31 KIT Solutions 2014 c By default Universal is checked If the Race is specific uncheck the Universal checkbox and select the race from the dropdown list Select all that apply d By default Universal is checked If the Ethnicity is specific uncheck the Universal checkbox and select the ethnicity from the dropdown list Select all that apply 6 Enter the PIN Risk amp Protective Factors Note You must enter at least one Risk Factor Protective Factor or Other Population Need to continue PIN Risk amp Protective Factors al You must select at least 1 Ris
10. ssssssesssnsrersrsrsrsrsrsrsrsrsrsrsnsrananurannnnsnsnnnsrsrsnsrrsrsnsnanatanananunnnnsnanananananannnnnnnnnannn 29 AdO OCS CrOUD Ssss E surleaat oeelvntisetnlueteceavetiaciabaet eaousestasectadacesectnsectadoncene 30 Needs Assessment Results hae tces aetintecns octscrasovenacan baradtnscmrtil at amei sa bape sat co dlaed ben attest bem Meabadedesacegnasetarseerdaaimeaea anes 31 IPOS UE FO OUI OM Nis aen a E E E E E E 34 SEE AOE a EEA E E EEE A aoiese inadats 39 EBP Education Model ProgramS nnnenenenennnensnsnenaranananinnnnnrnrnnnnnnnrsrsrnrnraranananunnnnrnrersnnrnnanannrersnnnnnananananennne 40 EBP Education Non Model Programs c ccccccccssssssssesssssscssssessesessessessessesesseseesaesessesaesasseseesaeseeseesausaseesensanes 42 Environmemal ADDTOACI sarerea E S E 44 SINS rA CIVI a A A AE E ENEA E T 46 Positive Alternatives Continuing ACtiVItICS cccccccccscsssccsssssssssssscsssessesessecessecessesessessesessesessaseesassesaeseseesasenses 51 Prevention Counseling ce tact crsetecraerstsaresstnes ancosseshectcetcbarecan ea so tant cates aoe ahaa ad haploid elgg dco haceecetacicnbenacereuoee 53 E NENON FIOM caesar ateciecex E E E E S 55 FTN NG Tao e E patie eouaeecoieaeen ate aseeeenagt 57 PARIS U a 2 KIT Solutions 2014 Model and Non Model Programs cccccsssssssssssssscssssssssssseeseserseeseeseseeseesaeseceesassesseserseeseseeserssstlll iwaageeeesersas 57 Prevention Counseling s ss
11. Add Mew Non vVorkplan Sol Activity Ee Population Select ane Activity Name a L Ta 2 Click the button A new screen will appear allowing you to enter First Session details Target Population County Youth 10 20 County Youth 10 20 TP2 Activity Name Fitness sports Activity First Session Date MM DD YYYY C IC amp Service Location Select One v Number of Participants bo O OOOO O 3 Select the Activity Name from the Activity Name dropdown list If Other Pro Social Activities is selected you will need to describe the activity in the yellow text box Enter the Local Name This is the name the activity will be known by at your organization Enter the First Session Date as mm dd yyyy in the fields or click on the and select the date of the first session from the calendar PARIS U A 83 KIT Solutions 2014 Select the Service Location where this SSC will be delivered Enter the number of sessions that will be conducted for this group in the Sessions field Enter the Number of Participants If desired enter any comments in the Comment field 10 Enter the Demographics for your participants 11 Click Save to commit your changes a lf you do not want to save any changes click Cancel to return to the Positive Alternatives Continuing Initiation page 12 Click the button to return to the Data Collection Landing Page O o a
12. f PARIS Prevention Activity Results Information System Improving Lives USER MANUAL VERSION 1 7 2013 2014 Prevention Planning Cycle MARCH 2014 New York State Office of Alcoholism and Substance Abuse Services 1450 Western Avenue Albany New York 12203 www oasas ny gov Do aa ABLE OF CONTENTS NEOUS NOT ere E e atin at sawn ativaetattaqte torte E A E EE E E A A lade E E E E 5 Tips For Using The Application Effectively sasscivesdoescsecnuccbsnaciesctnasstiecsienasdaasinorandasaeidueadisbeaganaretoaseastagensebiassaastecasaniaashes 6 Recommended Computer SC MIING Sacha dctecasegeconacttccenentaccusctedacend eei aE Eae a OaE daaa Ea a AEEA aE aaia 6 Menu TIN OMIT YAU OM pasea E EEEE EERE EETA EEEE nonce EENES EEE EEE AEE 7 WE ACTA WRN sects ster ce vse acces vere dat tad nets EE EE EE A ad E nade se aca Aa A 7 Vear CONTO sete sac gcc sedate Suess E A aahrseu aneniidecnannoedstiess Washer a 8 USING MS TOX TAG SIZ OM oee E E E E EEE E E 9 Video HeD IMO BUNONS derisine a E i EE 9 Data Fields and BUONG esisin i E E E E E O S EEE 10 SKO e A A A P E A A E AAA AEE EE E A A E EAA EA 11 Understanding the Landing Page ccscessssssssssssssssssssssssssesesersssesseseesaesecsesesseeseesesseseesaeseesauseseesersassassesensaneass 11 Using the Listing Page ee sate te srornar nee purge nec net crater nants peenen tenn vette penteannieaiese oe daecteay ides nettemesautinertegciesner anemone heattens 12 Understanding the Grd NG cs imensi e E
13. i To remove items from the Selected List click on the item name and click the button to place it back into the Available list Start Month Select One x End Month Projected number of Participants Assessed LY Projected number of Participants Admitted i YO 10 Select the Start Month for the Service Approach from the dropdown list 11 Select the End Month for the Service Approach from dropdown list 12 Enter in the Projected Number of Participants Assessed for the duration of the Workplan year 13 Enter in the Projected Number of Participants Admitted for the duration of the Workplan year DWA 53 KIT Solutions 2014 4 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e For school based PINs ONLY you are able to select multiple individual school buildings in addition to specifying a number of Undetermined Locations unknown locations When entering your monthly data under Data Collection you will have to specify the Location then DWO 54 KIT Solutions 2014 Early Intervention A service provided in accordance with an Individualized Services Plan ISP to those participants who meet the admission criteria set forth in the prevention provider s policy and procedure manual Early Intervention services may be individual group or family After clicking the Add New button the Service Approach Early Intervention screen
14. KIT Solutions 2014 Selections for these dropdown fields are based off of those selected in the Needs Assessment Results module T 2 You must select at least 1 Risk Factor to Decrease or 1 Protective Factor to Increase or 1 Other Population Need to Modify for this Target Population Risk Factors Available Risk Factors Selected Risk Factors to Decrease Protective Factors to Increase Other Pop Needs to Modify l P Early Initiation of Drug Use l P Favorable Attitudes Problem Behvr P Perceived Risk of Drug Use P Depressive Symptoms Remove All lt lt All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Available Protective Factors Selected Protective Factors P Social Skills Remove All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Available Other Factors Selected Other Factors Removes lt Remove All lt lt All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items a Select the Risk Factors to Decrease from the dropdown list b Select th
15. MM DD YYYY JL jl amp Count OO Comment a Enter the date of the session in the Session Date field as mm dd yyyy or select the date of the session by clicking on the calendar Enter the number of participants at the session in the Count field Enter any notes regarding the session in the Comment field optional d Click Save to commit your changes You will be returned to the Single Continuing Data Collection Listing page i lf you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page Tips In order to see the Target Population Service Approach as Completed all planned sessions must be populated If additional sessions need to be added to an existing Positive Alternatives Continuing activity you will have to edit the Positive Alternatives Continuing Initiation See Positive Alternatives Continuing Initiation for assistance You will not be able to edit the details for Session 1 The details can only be edited from Positive Alternatives Continuing Initiation The button takes you back to the Positive Alternatives Continuing Delivery Page so you can easily switch between groups for data collection tia 86 KIT Solutions 2014 Single Activities A Single Activity that through the practice or application of recognized prevention strategies is intended to inform or educate general and specific populations about substance u
16. mm l l Oa 6 Click the le button next to the appropriate Activity Name to add details pertaining to the session PARIS U a 89 KIT Solutions 2014 The Session details will now appear allowing you to enter session details Target Population Orange County Catholic School Students TP1 PIN Activity Code Health Promotion Event Activity Name Length 60min fe Activity Date C ICIC Location All Orange County Catholic Schools Location SelectOne O Z O o OO Comment 200 chars a If desired enter in a brief description to associate to the activity in the Activity Name field b Select the session Length from the dropdown list c Enter the correct date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar H d Select the activity Location from the dropdown list if it has changed from what was initially entered in the Workplan e Enter the number of participants or appropriate count for the type of service in the Count field f Enter any notes regarding the session in the Comment field optional g Click Save to commit your changes i If you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page PARIS U p 90 KIT Solutions 2014 Community Capacity Building Single Activity 1 Click Data Collection from the main menu 2 Click Community Capacity Building Single from the Data
17. A E 12 Understanding the Hierarchy View saiccicstiucraiayeniiicns hos ude bntstjaucldvoaisndeljavaneniawban caves wxdalatisewsh sta acdlsiuntoins ist dauclvoasndslantites 12 Using the CDN WCW OMe cocsntansueesstaetocoasereiaeutsesti uso cnlseantsadosadiogt escuan eeere ovale E TPAS 14 POUT TOC UN ccna nga ane a ease aeons btn never onetacetba demain ease age rete saresecicer einer aoevistanie eek E 16 ONCE FOUN EOOD e E es cgnnuadudey E E E AEE AA E E E 17 For OASAS Provider PARIS System Administrator ccsccesssssscsesssssssseesesseseessseesesesesseesessseessesseesrsenseeens 18 System Administrator Login Procedure ceccssssccsssescsssscsssssecsesecsssecsssesesseeesesseceseeeesesacsesaseesessesaseesaseeeesasersatens 18 OLCA 19 Sa E E E E A E A E E E E E 19 SEEI E N OKOIA ae E E E E EE E eee 20 Add Draltior Next Planning Yoaienssssssp a ai 21 Workplan Development ca serteepsteant sadacn occa tnoert eunn AR EREE aaae RE EARED eaa EAEEREN e RETR EN 22 Adding tho Population IN NOGU sessen E E dehy 22 A NEE ae ENICS FTE T EAE ee ee 24 Needs Assessment Methods ccccccssssssscssssssssssesecsssesssesecsessssaeseesesseseesacsecseseesassauseseesersaeseesasseseesersassassesensansass 26 Add Population Surveys os ccstoenz anrcuanctacievanconnesienciasievensconnsonctondsastngesendenosdaseinondansonondasetsaadantotendulaguastenceeavnmstoneeueceoasteen 27 Ada Archival IMIG ATONG seimen a A EE A 28 Add Key Informant IntervieWwsS
18. Click Save to commit your changes If you do not want to save any changes click Cancel Tips If the Model program Project SUCCESS is chosen you will be required to enter FTEs for EBP Counseling You may add as many Class Groups as you need before clicking the Save button You may change the name of the Class Group to one of your liking to differentiate between the groups if there is more than one per service approach Click the Edit link next to the appropriate Class Group to change the name A model group may not exceed 35 participants per group Maximum Class Group Size Rule A Model Program may not exceed 35 Participants per Class Group If the of Participants per Class Group exceeds 35 but is less that 46 the Service Approach must be entered as a Non Model Program If the of Participants per Class Group exceeds 45 you must enter the Service Approach as a Singe Session Continuing Activity Educational research shows that larger class sizes to fewer that 30 Some indicated Model Programs such as Reconnecting Youth require smaller Class Group sizes and these published limits should be followed ee DWA 41 KIT Solutions 2014 EBP Education Non Model Programs All other recurring programs delivery of four 4 or more sequential sessions to a fixed set of participants for substance abuse education skill building and attitude change are classified as Non Model Programs This category consists of other recurring pr
19. Collection Landing Page The Community Capacity Building Single Data Collection screen will now be blank Target Search 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Name dropdown list 5 Click the button to display the sessions associated with the Activity Name The Sessions will now appear allowing you to edit Session details Activity Activity Code ae Activity Date Service Location Length Count Comments Workplan Technical ST JOHN S 15 6 Click the le button next to the appropriate Activity Name to add details pertaining to the session PARIS U a g1 KIT Solutions 2014 The Session details will now appear allowing you to enter session details Target Population Parents amp Faculty TP1 PIN Activity Code Technical Assistance Activity Name i Length ismin i Activity Date C i f C HES Location All Cl Orange County Catholic Schools Location STJOHN SSCHOOL Comment 200 chars a If desired enter in a brief description to associate to the activity in the Activity Name field b Select the session Length from the dropdown list c Enter the correct date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar d Select the activity Location from the dropdown list if it has changed from what was initially entered in the Workplan e Ente
20. FTE PARIS U a 24 KIT Solutions 2014 From the Population In Need PIN Inventory screen click the EE button The Total Provider FTE screen will now be blank Video Help Info t T T U lt E i L FTE 0 0 Primary Prevention Workplan FTE EBP Education Model Non EBP Education Non Model No Positive Alternatives Continuing amp Single Nol ooo Information Awareness Single No o Community Capacity Building Single E 0 0 ra n a lt D i EB PS Environmental Strategies 2 0 0 Primary Prevention FTE Total 0 00 This is a partial screenshot of the FTE screen showing the fields for a Primary workplan 2 Enter the FTE amount for each service approach Note The FTE Total will be calculated for you based on the numbers entered 3 Click Save to commit your changes If you do not want to save any changes click Cancel Tips FTEs for Primary and Other Prevention PRUs will always appear together both on screen and in reports Subtotals of each PRU are given The FTE page will display all service approach types but only the FTE fields applicable to the PRU type Primary and Other Prevention for the selected workplan will be editable FTE Information from the previous workplan will not copy over into the new
21. Moves the cursor to the previous data field press the TAB key JA use ine MOUSE by pointing ang Moves the cursor by pointing and clicking clicking to move the cursor PARIS Us F I 8 KIT Solutions 2014 i D Using the Text Resizer You can alter the size of your text with the Text Resizer aalalA Clicking on one of the Al changes your text size from smallest to largest Place your mouse pointer over one of the Al and left click to change the size Provides the smallest text size al Provides the default text size This is the default size of the page Provides a medium text size A Provides the largest text size Video Help Info Buttons Each page within PARIS offers help to the user with the Video Help and Info buttons Provides the multimedia video specific to the submenu topic Provides a searchable index version of the User Manual Provides a printable version of the User Manual e The PARIS videos require Adobe Flash Player be installed on your computer in order to be viewed Adobe Flash Player is a free download that should allow users to view any Flash swf files videos PARIS Us F I 9 KIT Solutions 2014 Data Fields and Buttons In PARIS there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field ea aka Text Box fill in the blank Drop Down Menu A aka Pull Down Menu select one Buttons FR E
22. Only PRUs with a Workplan Status of State Approved can be revised ahi l Fiscal Year Workplan Status Selected Number Elmcor Youth and Adult Activities Inc ag Elmcor Youth and Adult Activities Inc 90736 Jul 2013 Jun Other Prevention 2014 2 A Workplan Revision form appears Type in at least one note regarding the revisions you will be making in the Notes field This is a partial Workplan Revision screen Note Submit Email Cancel 3 Click the button This sends an email to the LGU FO alerting them that you are revising your current year workplans 4 The Home screen will now show the Workplan in green and have a REV Draft Revision status PRU Fiscal Year Workplan Status Selected Number Undo 5 Click the radio button of the REV Draft Revision Workplan you wish to work on and click on Workplan Development on the main menu to begin the revision Note If a Service Approach has been reported against in Data Collection you will not be able to remove it in this instance select the Discontinue checkbox 6 Once the REV Draft Revision Workplan has been approved it becomes the new active Workplan and the previous approved Workplan is Archived _ a 70 KIT Solutions 2014 Tips The Primary Prevention and Other Prevention workplans will be submitted together There will only be one button to select for both PRU types You may continue working on the Data Collection based on the original appro
23. Prevention Activity and Results Information System PARIS Working with NYS prevention service providers and county Local Government Units LGUs OASAS has developed a web based automated reporting system the Prevention Activity and Results Information System PARIS to improve service planning and performance measurement This application will help the prevention field at all levels to describe innovative practices improve evidence based programs and report on our successes OASAS has contracted with KIT Knowledge based Information Technology Solutions Inc who has extensive experience in operating prevention reporting systems in 10 other states OASAS piloted the new application in Spring 2006 and began full operations in the Fall of 2006 The PARIS application will support three main functions 1 Automation of the existing OASAS Prevention Workplan 2 Monthly data collection of activity and performance data and 3 Service and Outcome reporting In addition the application will provide a means for OASAS to comply with the National Outcome Measures NOMs a mandated reporting requirement of the Substance Abuse and Mental Health Services Administration SAMHSA and to conduct essential to practice improvement analyses i PARIS U p 5 KIT Solutions 2014 IPS FOR USING THE APPLICATION EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monito
24. code and or new sessions for a different Activity code that aren t defined in the Workplan To enter additional Single Activities data use the instructions below os Ol E 11 Click the Adda Non Workien SS4 button A new screen will appear allowing you to enter the Single Session Activity details Select One i Target Population PIN Activity Name Length Select One Activity Date I C j C Eh Location All al Location Comment From the Single Data Collection screen select the Target Population from the Target Population dropdown list Select the activity code from the Activity Code dropdown list If desired enter in a brief description to associate to the Single Activity in the Activity Name field Select the session Length from the dropdown list Enter the date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar select the activity Location from the dropdown list Enter the number of participants or appropriate count for the type of service in the Count field Enter any notes regarding the session in the Comment field optional Click Save to commit your changes You will be returned to the Single Data Collection Listing page and the new session will appear at the end of the list a If you do not want to save any changes click Cancel Click the button to return to the Data Collection Landing Page
25. column the Assessment cannot be voided PARIS U p 107 KIT Solutions 2014 Prevention Counseling Monthly Data Collection 1 Click Data Collection from the main menu 2 Click Prevention Counseling Monthly Activity Census from the Data Collection Landing Page The Counseling Data Collection screen will now be blank Target Population Select One x Month Select One 1 3 Select the Target Population from the dropdown list 4 Select the Month from the dropdown list 5 Click the button to display the sessions Note All multiple or unknown locations specified within the Workplan will be displayed within the grid The Sessions will now appear allowing you to edit Session details Location _ Individual Family Group ALBANY HS 0 0 0 Edit 6 To add details pertaining to a session click the Est button Target Population Albany High TH1 Month Feb 2007 Location ALBANY HS Service Location Name Pe a Select the Location from the dropdown list i You will have to enter in the Service Location Street Address and Service Location Name ONLY if a Location other than school was selected b Enter the Number of Individual Sessions that occurred PARIS U yr 108 KIT Solutions 2014 c Enter the Number of Family Sessions that occurred Enter the Number of Group Sessions that occurred Click Save to commit your changes You will be returned to the Counseling Data Collection screen and the d
26. do not want to save any changes click Cancel Tips Multiple PINs may be entered into PARIS by repeating the process above lf a Target Population has been attached to a PIN the application will not allow you to edit the Geographic Type If you delete a PIN please note that all associated information Target Populations Service Approaches etc will also be deleted from the application ee PARIS U p 23 KIT Solutions 2014 Full Time Equivalent Service FTE Full Time Equivalent FTE Staff Allocation Providers should fill out the Full Time Equivalent Service FTE staff screen ONLY one time and after all the other information in the Workplan has been entered In this way providers will be more able to accurately assign FTEs to the different service approaches Providers may want to generate the Report Participants to be served by Service Approach to help them identify how many participants they expect to serve in the different service approaches Only enter Direct Service FTEs Full Time Equivalents FTE is a measure of staff work effort used by OASAS to determine the deployment of staff resources It represents the proportion of a full time employee worked by a given staff member with 1 0 equaling fulltime 0 5 equaling half time 0 25 equaling one quarter time etc Provider organizations vary in the number of work hours they require of staff for full time status e g 35 37 5 or 40 hours but OASAS defin
27. ee Internet 100 Once you have clicked the button the report will open up in a new window 2 Click these buttons lt 1 _ gt gt to maneuver to other pages in the report The single arrow either forward or backward will move the view to the next page or the previous page The arrows with the bar can move the report view to either the first or last page of the report 3 The report cannot be printed from this screen Select whether you would like to print the report from an Excel xls or an Adobe pdf from the Format dropdown list 4 Click the button P Me 14 KIT Solutions 2014 The report will now be open in the export type selected OT ae ae Report Date 3 14 2013 12 20 19 PM Workplan Notes Report Workplan ID 4570 Provider 00024 PRU Number 90137 Baldwin Council Against Drug Abuse Process Date Status Notes BTf2013 Drait Planning Reviewed by Provider 5 Once you see the report open in a new window click the print button amp or to print the report 6 Click the disk button zl or AL to save the report 7 Toclose the opened window click on the Xl Tips If you selected Excel x s as your export type to Print or Save the report select Save when the File Download box appears If you have not installed Adobe Acrobat Reader the computer will prompt you asking if you would like to download the program at that time Be aware that the program will take quite s
28. empty the screen so that you may continue to add additional locations See Activity Specific sections below for more details 7 Click Save to commit your changes You will be returned to the list of months for that Activity Type where you can select different months or select different Activity Types a If you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page Note Instructions for entering data for the various Environmental Activities follow PARIS U a 97 KIT Solutions 2014 P Environmental Activities Monthly Summary Activity Specific Activity Type Alcohol Outlet Compliance Checks Off Premises Enforcement 1 Follow steps 1 7 under Environmental Activities Monthly Summary General Note The field for Percent compliance will be system generated after you click on the Add Compliance Session button KIT Demo Testi Jan 2009 Dec 2009 Target Population ES PIN TF1 Activity Alcohol Outlet Compliance Checks Off Premises Month Jan 2009 Environmental Type Enforcement Location Select One Number of outlets checked Number of outlets selling alcohol to minors Percent compliance Number of Consultation Planning Meetings Add Compliance Session iae of Coins acacia riven Consultation Planning eA minors peices Sea eal Migs 66 67 0 Riga town 100 2 Rush town Scottsville 75 village Return to Dat
29. in WP Year all admitted participants will be shown with participants who have been discharged within the WP year Note Discharged participants will have a Discharge Date displayed and are considered Inactive c View All Discharges all admitted participants will be shown with participants who have been discharged Note Discharged participants will have a Discharge Date displayed and are considered Inactive Select One hi Sort By Identifier Code od View Active Admissions View Discharge in WP Year View All Discharges 5 Click the button 6 A list of data will appear To enter discharge information click the button next to the appropriate Identifier Code PARIS U a 110 KIT Solutions 2014 Admission Discharge Identifier Date Date Code This is an example of an admitted participant who has not received a Discharge yet View Active Admissions Display peer Population Location A new screen will appear allowing you to enter the Discharge information Target Population Albany High TF1 Location ALBANY HS Participant Identifier Code 12334 Date of Discharge O Be Reason for Discharge Discharge Note o s s s SY of Individual Sessions of Group Sessions of Family Sessions fo a Enter the Date of Discharge as mm dd yyyy or select the date of discharge from the calendar t gt b Select the Reason for Discharge from the dropdown list i If Service Plan Not Completed
30. item name and then click the button to move the selection into the Selected list on the right To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right To remove an item from the Selected list click on the item name and then click the button to return it to the Available list To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the Remove All lt lt button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps If you delete a Target Population please note that all associated information Service Approaches etc will also be deleted from the application D A 38 KIT Solutions 2014 service Approaches There needs to be at least one 1 Service Approach selected for each Target Population per PIN w o mT From the Target Population Listing Page locate the appropriate Target Population from the list Click on the amp next to the appropriate Target Population Click the link entitled Service Approach select the Service Approach you are targeting from the dropdown list Select One v _Add New Click the button A new screen will appear showing the Service Approach you selected fr
31. may Void the most recent Discharge for each Admission This will remove the participant s discharge so that users may enter a different Discharge record via the Active Admission listing etc For example if a Participant was mistakenly given a date of 04 17 2007 this will be removed and they can then enter the correct Discharge Information of Individual Sessions of Family Sessions of Group Sessions Referral Type is kept in the record so that the user has the option of either changing it or keeping it as originally entered Target Population eats sinter e Location S ppsoyeFals SD 3202012 32 2012 030212 eai t 1 Locate the discharge record you would like to void 2 Click the 2 button Once a Discharge has been voided the user must then Edit the information from the Active Admissions listing page as they do with all Active Admissions To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Admissions for the participant 3 Click the E button next to the appropriate Admission Date Tips Inactive Participants on the Assessment History or Admission History views cannot be edited by using the button when using the History Listing page KIT Solutions 2014 PARIS User o 112 Early Intervention Assignment 1 Click Data Collection from the main menu 2 Click Early In
32. may select more than one optional 10 Click Save to commit your changes If you do not want to save any changes click Cancel T te 47 KIT Solutions 2014 a Information Awareness Single oo Se T te 48 KIT Solutions 2014 After clicking the Add New button the Service Approach Single screen will now be blank Activity Name Local Name Location Entire School District BALDWIN UFSD School This is a screen shot of the Information Awareness Single Service Approach with a Geographical Type of School From the Information Awareness Single screen select the Activity Name from the dropdown list Enter a Local Name that will help you in Data Collection to differentiate the Single Activity from others if desired select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list ee Occurrences Expected Number of Per Occurrence Event Session Length in minutes Start Month Select One End Month Select One Enter the Number of Occurrences Enter the Ex
33. open in the specified format The recommended format is Acrobat PDF file If the Workplan status is State Modification Requested you must view the Approval History report to set the Workplan status back to Planning If you do not you will receive an error when trying to resubmit the Workplan If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc In most instances you will not be able to submit a workplan that contains Inactive programs yr Le 66 KIT Solutions 2014 Approving the Workplan This process is done only at the LGU and or Field Office levels Providers cannot approve their own Workplans Click Workplan Approval in the main menu 2 Select the provider from the Provider dropdown list Note This field is defaulted to All If you do not want to specify a provider skip this step and click the button 3 Click the button to bring up the list of PRUs 4 Locate the Workplan from the list Provider PRU PRU cac Name Number Status SN 7 f 190106 oh Approval History This is an example of a county contract provider View Workplan View Workplan an View FTEMGredentials Submit Workplan Staff Gredentialing 5 Ensure that the Workplan Status DOES NOT read Draft If it does you will NOT be able to approve the Workplan until the provider has submitted for appr
34. than three 3 years 1 From the Needs Assessment Methods screen click pel Scchival Indicator The Archival Indicator screen will now be blank Archival Indicator Mame Select Cine More Info 2 Other Indicator Year Select Cine Notes 2 Select the Archival Indicator Name from the dropdown list Note If Other is selected you must identify it by name in the Other field 3 Select the year the data covered in the Indicator Year dropdown list 4 Add any Notes pertaining to the Indicator as needed 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e You will need to fill out this screen three 3 separate times to fulfill the minimum required Indicators needed to submit e Archival Indicators must be within the last three 3 years prior to the Workplan Year e f Otheris selected from the Indicator Name dropdown list you must still enter 3 archival indicators tae 28 KIT Solutions 2014 Add Key Informant Interviews A Key Informant Interview is conducted on a one to one basis with someone in a position to have access to specific information and who understands what is happening relative to a specific risk factor or problem behavior Key informant Interviews are required to be updated annually in the Workplan A minimum of two 2 Key Informant Interviews are required each one being from a different area of knowledge experience base e g a schoo
35. the Workplan Conducting more than one 1 focus group is highly encouraged although one 1 is acceptable for PARIS 1 From the Needs Assessment Methods screen click add Focus Groups The Focus Group screen will now be blank Focus Available Participants Selected Participants Group Alcohol Retail Outlets Alcohol Haspitality Industry Arts Cultural Organizations Remove lt ATOD Prevention Professionals ATOD Treatment Professionals You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Month i Completed Select One Notes 2 Select all that apply from the list of Impactors to describe who participated in the Focus Group Click on the Impactor name from the Available Participants list and then click the button to move it into the Selected Participants List Note To select more than one impactor at a time hold the control key while clicking on the impactor names Then click the button to move the selections into the Selected Participant List a To remove impactors from the Selected Participants List click on the impactor name and click the button to place it back into the Available Participants list 3 Select the month the Focus Group was conducted from the Month Completed dropdown list 4 Enter a brief description in the Notes field optional 5 Click Sav
36. will now be blank H Video Help Info Early Intervention Activity Available Selected You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items This is a screen shot of the Early Intervention Approach with a Geographical Type of Zip Code 1 From the Service Approach Early Intervention screen select an Activity from the dropdown list 2 Select the zip codes to add to the service approach a To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right b To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right c To remove an item from the Selected list click on the item name and then click the button to return it to the Available list d To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Available list e To select all items use the Shift key on your keyboard and follow the above steps PARIS U a 55 KIT Solutions 2014 P Start Month Select One End Month Pe Planned Numb
37. Click Data Collection from the main menu 2 Click Prevention Counseling Assessment from the Data Collection Landing Page 3 Click the button Date of 1st Assessment i iis Tol 4 Enter the Date of ist Assessment as mm dd yyyy or select the date of the first assessment date from the calendar 5 Click the 2 button The Assessment screen will now be blank Warget Population SelectOne O A Location Re Assessment Re Admission H Gender SelectOne R Grade Seect0ne R Race Select One 7 Ethnicity SelectOne lt R Age L 6 Select the Target Population from the dropdown list 7 Select the Location from the dropdown list 8 Enter the Participant Identifier Code Note The Participant Identifier Code may be up to 10 characters long and any combination of alphabetic letters or numbers to identify a participant You cannot use any punctuation marks or symbols a Ifyou are attempting to enter a re Assessment a new Assessment episode for an existing participant ID select the checkbox indicating that the participant is being Re Assessed or Re Admitted a nt Identifier Code Ann C Check Ds SST T Re Assessment Re Admission 0 9 Select the Gender of the participant from the dropdown list PARIS U i 102 KIT Solutions 2014 0 Select the participant s Grade from the dropdown list 11 Select the Race of the participant from the dropdown list 12 Select the Ethn
38. Compliance Checks Off Premises Activity Type Compliance Reporting Hotlines Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type _Informational Warning Signs in Outlets Media Follow the same steps as Alcohol Outlet Compliance Checks Off Premises PARIS U i 99 KIT Solutions 2014 iis Activity Type Counter Advertising Media Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Media Note This Activity Type screen has the Add Media Session button 2 ey Video Help Info KIT Demo Test1 Jan 2009 Dec 2009 Target Population ES PIN TP1 Activity Counter Advertising Month Jun 2009 Environmental Type Media Location All Location Broadcast omer Electronic other od Number of airings LDLo Projected number of persons exposed to airing of this message Number of Consultation Planning Meetings Number of Development Design Sessions Add Media Session 2 As in the other screens each Location for the same month requires a separate entry In addition if you are reporting on more than one media type you will need to follow the same steps as adding additional locations Note For all Environmental Type Media screens you have the option of selecting the whole county rather than individual locations Add Media Session Media Media Category Type ee ee Broadcast TV 2 A PrintPublished Mailing
39. Select Workplan dropdown list select the workplan you want to submit Original State Approved or Proposed Revision 5 From the Select FTE Credentials dropdown list select the FTE Credentials you want to submit Original State Approved or Proposed Revision 6 Click to edit staff credentialing See Staff Credentialing Note Staff Credentialing must be completed for the primary prevention workplan to submit the workplan s If your workplan was copied from a previous year the Staff Credentialing data was not carried over and must be reentered 7 Click to submit your Workplan to the LGU or the Field Office a Enter any comments or notes regarding your Workplan s if desired b Click to submit the WP If you do not want to submit the WP click Cancel c You will be returned to the Workplan Approval screen and the Workplan Status has changed Note Ensure that the Workplan Status DOES NOT read Planning If so the Workplan was NOT submitted for approval Tips The Primary Prevention and Other Prevention workplans will be submitted together There will only be one button to select for both PRU types If the Workplan has been State Accepted the button will be displayed as a button allowing the provider to request a revision in the Workplan To print this report select a format from the Select a format dropdown list located at the top center of the report and click Export located next to the dropdown list The report will
40. Service Location s will be known Activity data cannot be entered for recurring activities until these locations are selected A Workplan Update does not require County LGU or Field Office approval but they will be notified as Workplan Updates occur 2 Workplan Revision The OASAS Workplan is the statement of planned services and projected outcomes by which local assistance funding commitments are determined Proposed service changes that redirect OASAS budgeted resources require prior consultation with and approval of the county local governmental unity County LGU and the OASAS Field Office FO For NYC Providers and direct contracts there is no LGU involved A A Workplan Revision is required under the following circumstances A budget modification is made that affects the amount of planned services A new Service Approach is added or an existing one is cancelled A new Target Population is added or A new School District Locality is added to receive a Recurring Service Approach oY gt B In addition a Workplan Revision may be required by the OASAS FO based on other individual provider circumstances Based on consultations with the LGU and FO a determination will be made whether a formal Workplan Revision to the existing Workplan will be required PARIS U a 69 KIT Solutions 2014 Beginning a Revision 1 From the Home screen click the button for the State Approved Workplan that needs revisions Note
41. Sort By Allows you to filter the results by an identifying field 2 There are three 3 types of participants to view Select the appropriate Display Mode a Edit Active Assessments participants who have open Assessments but haven t been given a Disposition and Admitted counseling participants without a discharge b View Allin WP Year all participants who have open Assessments and have been given a Disposition within the current WP Year History Listing c View All Assessments users may view one participant s history of Assessments episodes using the Participant Code field or view all participants histories using the Target Population and Location dropdown lists History Listing Note These participants are considered nactive Edit Active Assessments View Allin WP Year View All Assessments 3 Click the button te 105 KIT Solutions 2014 4 Aist of data will appear Click the button next to the line that represents the data to be viewed or edited Target Population Participant ID 1st Assessment Visit Date Disposition Date Location Albany High TP1 12334 2 7 2007 3 21 2007 ALBANY HS This is an example of the Edit Active Assessments Display Mode 5 You will be taken to the entry screen and this page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips e To locate a particular participant on the Listing page sel
42. U i 103 KIT Solutions 2014 Tips 20 21 22 The number of Assessment Visits can be filled out at the time the Assessment visit is conducted or when the Disposition is made Multiple Assessment episodes can be entered for one participant but a Disposition must be entered to close an Assessment episode before the next one is opened Dispositions 2 3 and 4 can be used together or individually Disposition of Assessment No Further Action Referral Only Within or Outside Program Admission to Prevention Counseling Admission and Referral Referral to Services Substance Abuse Treatment Problem Gambling Treatment Mental Health Developmental Disability This is a partial screen shot of the Referral to Services criteria Select the Disposition of Assessment for the participant by selecting one of the radio buttons a No Further Action b Referral Only Within or Outside Program c Admission to Prevention Counseling d Admission and Referral Select a Referral to Services by selecting one of the check boxes if Referral Only or Admission and Referral was selected as the Disposition Note If Other is selected specify what the reason is in the Other fields Click the Continue to Counseling Admission Criteria link if Admission to Prevention Counseling or Admission and Referral was selected as the Disposition a Select the appropriate criteria using the rad
43. While entering your new plan it is recommended that you periodically click the button located on the Population In Need PIN Inventory screen Once clicked you will be taken to the Workplan Logic Model Validation screen where a list of corrections will appear informing you of any errors or incomplete sections that must be completed for submission You must click this button before submitting your Workplan for approval Vide Return to PIN Listing Participant count 200 is greater than target population size 1 Albany High TF1 Counseling admitted population size 20 is greater than target population size 1 Albany High TP 1 Counseling admitted population size 20 is greater than target population size 1 Albany High TP1 te 61 KIT Solutions 2014 nm p ORKPLAN WP APPROVAL The PARIS application will track dates of any documented correspondence between Providers Counties LGU s and Field Offices Providers e The Provider completes and submits the WP to the appropriate governing body County LGU if county contract or Field Office if direct contract The Prevention Provider Director is attesting that he she approves the Workplan when it is submitted PARIS sends email notification to the County LGU and Field Office that the WP has been submitted e The WP is locked and cannot be modified by the provider after it is submitted e If the County LGU or Field Office County LGU if county contract or Fiel
44. a Collection Landing Page 2 After clicking on the Add Compliance Session button a grid appears showing your data If you have additional locations for that Activity Type for that month select another location and continue the process Repeat the steps for all locations for the month 3 Click Save to commit You will be returned to the list of months for that Activity Type where you can select different months or select different Activity Type Activity Type Alcohol Outlet Compliance Checks On Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Compliance Surveys Off Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Shoulder Tap Surveillance Off Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises PARIS U a 98 KIT Solutions 2014 Activity Type Drug Sales Surveillance Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Party Patrols Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Server Training On Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Server Training Off Premises Enforcement Follow the same steps as Alcohol Outlet
45. a phrase or brief sentence to describe up to three 3 non risk protective factor focused needs for your population in the Other Population Need s fields as needed optional Note This section must be completed if no Risk and or Protective Factors have been selected tia 32 KIT Solutions 2014 Additional Information Prevalence optional 7 Ifyou have population survey data that show high use of one or more specific substances enter that information in the ATOD USE Prevalence field 8 Click Save to commit your changes If you do not want to save any changes click Cancel Tips Risk Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs a Add Comm Community Disorganization Comm Laws amp Norms Favor Drug Use Remove lt Comm Low Neighborhood Attachment Comm Transitions amp Mobility Remove All lt lt To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right To remove an item from the Selected list click on the item name and then click the button to return it to the Available list To remove more than one item from the Selected list hold the control key o
46. adding this Approach Prevention Counseling see the Prevention Counseling section of this manual for instructions on adding this Approach Early Intervention see the Early Intervention section of this manual for instructions on adding this Approach BP Education Model Programs select your evidence based recurring 4 plus sessions programs and enter the required location quantity and activity dates here The OASAS Model list is updated as new prevention programs are evaluated and approved as evidence based programs After clicking the Add New button the Service Approach Model screen will now be blank Video Help Info Service Approach Model Subtext Model Program Select One s Class Groups 2 School IOM Prevention Level Participants per one Class Group SSS Start Month Select One End Month Select One Number of Class Groups This is a screen shot of the Model Program Service Approach with a Geographical Type of School From the Service Approach Model screen select the Model Program from the dropdown list Depending on the Model Program selected a new dropdown list will appear Select whether the program is elementary middle school or a booster version from the Secondary dropdown list Enter the Class Groups Information a Select the Location from the dropdown list Note If School was selected as your Geographical Area whe
47. aff Role that determines their permission levels or access to PARIS functions The Provider s System Administrator must create only one account with a Staff Role of Prevention Director to manage Workplan Development and Submission Program Contacts can also be added to develop workplans but only the Prevention Director may submit them for approval Staff Roles and permission levels are defined below in the PARIS Library Allowed 1 1 2 As Needed As Needed Deactivating and Deleting Accounts The Providers System Administrators must deactivate accounts when staff leave employment or will no longer be using the system KIT will delete provider s deactivated accounts after 6 months In addition starting in May 2009 accounts that have not been used in the past 12 months will be deleted by KIT prior notice will be sent to the System Administrator and Prevention Director by email Maintenance of the User Account contact information is the responsibility of the Provider s System Administrator As we use the email addresses to communicate with providers it is essential that they be updated as needed 8 KIT Solutions 2014 NO PARIS U i 1 taff Staff registration needs to be done before entering the Workplan or service data Staff registration can only be done by the system administrator A staff member MUST be entered if he she will a Write the Workplan b Need access to the database for data entr
48. al or to save the report Tips e If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc PARIS U A 123 KIT Solutions 2014 Query Builder The Query Builder allows LGU Field Office and State users to export their PARIS Prevention data in its raw form which will enable them to create customized evaluations based on desired criteria If you would like to export data use the following steps 1 2 3 9 Click Reports from the main menu Click Query Builder from the listing page Click the button Query Title LT Data Export Format standard Non Standard Enter a Query Title in the text box Select the program format from the Data Export Format list choose whether you want the data exported to a Microsoft Access file CSV or an Excel Spreadsheet Note You don t need to select a format on each screen since these fields follow you through each step Using the radio buttons select Standard or Non Standard format step 1 Filter Options Time Period Normal View Advanced View Region All w LGU All w Provider AIl w PRU All w Select a Time Period from the dropdown list Using the radio buttons select Normal View or Advanced View a Normal View Gives normal search features using dropdown menus b Advanced View Gives additional search features us
49. anges that you expect to occur in the Describe Changes field e g 80 of prevention counseling participants when applicable will show a reduction in 30 day use as measured by 30 day use 2 Click Save to commit your changes If you do not want to save any changes click Cancel 3 To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail kplan Approval Data Collectior Reports TEE TTY Knowledge Base Support Home Landing Page gt PIN Inventory gt gt Target PopulatioQ gt Service Approach gt Pgrformance Target e Providers will continue to write Performance Targets for Prevention Counseling in a narrative format as they presently do DWA 59 KIT Solutions 2014 n Environmental Approach After clicking the Add New button the Performance Target Environmental screen will appear Environmental Describe Changes 1 From the Performance Target Environmental screen enter the changes that you expect to occur in the Describe Changes field 2 Click Save to commit your changes If you do not want to save any changes click Cancel 3 To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail Administration Knowledge Base Home Landing Page gt PIN Inventory gt gt Target PopulatioQ gt gt Service Approach gt P KIT Solutions 2014 DWA 60 i Da Validate Workplan Logic Model
50. cesecctscecseeenssseseescauseeeesecnssesessssli nesssessaaess 128 Deactivating and Deleting ACCOUNTS c0 cccsssseetesseeeeessesessesseeeeesesseeseesseeeetesseeeeesseeeeeneseeeinereees esr a 128 NO a ee ee ee ee ee ee ee 132 Viewing the Organization Information cccccescsssscssssessssessssssescssesessecesseecsssecessseesassesecsseesaseesasseseseeeesasensasen 132 Change PASSWOMK ccccccsessssscsssscssssscsssscscsesssesscsecscsesessesessesesacsesassesesecsesaseesassesesausesavseeesaseesassusesateesaseesasseeesateess 133 GUIS TOIT EOC SOI sasctecaeecrsecaresnessesedeceser quer acy E E 134 PRU OG OT a MONS rosserie E E OTTE E EO EEE 136 FIOM ISN SAS eee entscrak seaiatnet E E E T 138 FU VST MEI lI tates cece ee eran wea et caterer nate E I O A A an cent EE een 138 PARE LID ie E E T T E E E E E O E E EEE 139 WEDL Co ee ee 140 PARIS Feeder FONG tsenuvonsraiavencnasatuereipnnvoenimvinigemarnadiuniccsciesnusgllauininadaoiadnbiininlopaedatadninbdansndatoseinbnbaiabninydss 141 IS SIC OUI ONG acerca a andesite neato ease aaa cca AR E E IE tear aaron eermautearacatt 142 ENO OIC acta nar sane E O E E E A AE E E E OE 143 PODON e E E A E a teases esta weyensn cus estay egreua ned 144 Eating and Deleting Dala sess nana ota tarcinan a aoa ia aa aoid 144 E O eea apis naples na sea eee ececeeecee tec atsncttean tame attanate att aweesedhenaee 144 CIE ING af a E E E E E E 144 PARIS U 4 KIT Solutions 2014 NTRODUCTION
51. d Offices if direct contract has questions regarding the WP they will contact the Provider to discuss e If the County LGU or Field Office requests modifications to the WP the County LGU or Field Office will document what needs to be modified and selects Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP e There are two 2 buttons providers will see on the WP Approval screen Submit and Cancel Counties LGUs e The County LGU is notified via email that the WP has been submitted e The County LGU reviews the WP e There are two 2 radio buttons Counties LGUs will see on the WP Approval screen Approved and Modification Requested Approval of the Workplan e By approving the WP the County LGU is attesting that the Provider s WP aligns with the County s overall Prevention goals and priorities e PARIS sends email notification to the Provider and Field Office that the County LGU has approved the WP Questions Modifications Requested e If the County LGU has questions regarding the WP they will contact the Provider to discuss e If the County LGU wants modifications made to the WP they will contact the Provider and will document what needs to be modified and select Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and
52. d by using the button when using the History Listing page PARIS U p 120 KIT Solutions 2014 REPORTS The Reports section of PARIS has several categories of reports available for use Workplan Development This section contains a report summarizing all projected Service Appraches that were entered in the Workplan Development section of PARIS as well as the FTEs associated with each Service Approach Management Reports This section contains a variety of data reports useful to program managers on the local provider level on the county LGU level and on the OASAS level Some reports can be accessed by all levels of users and some reports are available only to specific users Activity Reports contains reports that draw from data entered into the Data Collection Module of PARIS Opening a Report 1 2 3 Participants By Semice Location and Semice Approach Geo Type Location Click Reports from the main menu Click Standard Reports from the Reports Listing page Select the type of report you wish to view print i e Workplan Development Management Reports Activity Reports by clicking on the appropriate radio button Click the button to see the list of reports Workplan Development Report Type O Management Reports Activity Reports search Report Name Counseling Participant Roster Report Active Counseling Participant Roster Report Admissions Counseling Participant Roste
53. d to Male or Female to be more specific to the targeted population Universal OR Available Races Selected Race u African Arnerican Black Add gt Aslan or Asian Americar Multiracial lamove lt Native American or Alaska Native Native Hawaiian or Pacific Islander Remove All lt lt I l You can use CTRL mouse or Shit mouse to make multiple selections The Add and Remove buttons will mowe wour selected items The Remove All button will remowe all items Universal OR Available Ethnicities Selected Ethnicities Hispanic or Latino Mot Hispanic or Latino Add gt F Brmove Remove All lt lt C You can use CTRL mouse or Shit mouse to make multiple selections The Add and Remove buttons will mowe wour selected items The Remove All button will remove all items By default Universal is checked If the Race is specific uncheck the Universal checkbox and select the race from the dropdown list Select all that apply By default Universal is checked If the Ethnicity is specific uncheck the Universal checkbox and select the ethnicity from the dropdown list Select all that apply KIT Solutions 2014 lOM P Prevention Level 11 Select the Institute of Medicine IOM Prevention Level a Indicated targets individuals with high risk factors and early substance use b Selective targets subsets of th
54. demographic subset not based on risk 3 Select the Activity Name from the dropdown list Enter a brief description in the Details field optional PARIS U A 51 KIT Solutions 2014 Session Length Aia Li y y Session ocation Entire School District F BALDWIN UFSD School Start Month End Month This is a screen shot of the Positive Alternatives Continuing Service Approach with a Geographical Type of School 5 Select the Session Length from the dropdown list 6 Enter the of Sessions in the program 7 Select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list 8 Enter the Projected Number of Participants at each Positive Alternatives Continuing activity 9 Select the Start and End Month from the dropdown lists 10 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e An additional field will be available ONLY when Other Pro social Activities is selected from the Activity Name dropdown list Other This is a required field and must be entered
55. deo Help Info MIE Report Credentials Below Value Overall PRU s a 0 00 Prevention Director 2 included in Total FTE Select One Not included in Total FTE Notes i Prevention Staff f neo cpp cps W QHP Total Prevention Standard for 2013 2014 Director and 25 of other staff must meet credential requirements Provider Staff FTE Component Required Number of Credentialed Staff Total Staff Reported Credentialed Sars Gane 1 From the Workplan Approval screen click the button Note This button will only be available once FTE information has been entered 2 The Overall PRU s field is pre populated based on what is calculated in the FTE page 3 Enter the FTE information for the Prevention Director a Indicate whether the Prevention Director provides services by selecting the appropriate radio button Included in Total FTE or Not Included in Total FTE b Enter the FTE Value of the Prevention Director c Select the Prevention Director credentials from the Report Credentials Below dropdown list i If None of the above is selected add details in the Notes field 4 The Prevention Staff Component field populates based on the sum of the Overall PRU FTE Value and if not included in the Total FTE on the FTE page the Prevention Director FTE Value a Enter the amount of staff members that have reported credentials in the CPP CPS and QHP fields The total w
56. der PARIS System Administrator e Every OASAS provider must assign one staff to serve as the PARIS System Administrator admin who will register all your staff e After the admin user sets themselves up they will assign accounts to all staff that need to use PARIS Step by step instructions are provided below System Administrator Login Procedure 1 Goto the PARIS Live website httos nyprev kithost net NY20 NYMainPage aspx 2 LOGIN to PARIS by using User ID admin Password pass Provider ID type your five digit OASAS Provider ID 3 Click Administration in the main menu 4 Click Staff from the Administration Landing screen 5 Click the E button next to the Account Administrator name 6 The Account Administrator information will appear in the edit mode 7 Enter all the required Staff information on this staff screen for yourself See Staff for detailed instructions Notes If you have 2 or more OASAS PRU s you will need to assign yourself to all PRU s Make sure to change the password and write it down as a back up DO NOT change the Permission Default of the Account Administrator 8 Click Save to commit your changes 9 You will be returned to the Staff Listing page where you will click the Add New button to add the rest of your staff as PARIS users See Staff for detailed instructions Important Notes The Permissions that the PARIS admin assigns in the Staff module give access to different PARIS funct
57. due to is selected select a reason from the Due to radio buttons If desired enter any additional information regarding the discharge in the Discharge Note field Enter the of Individual Sessions this participant received if applicable Enter the of Group Sessions this participant received if applicable Enter the of Family Sessions this participant received if applicable select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field i Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance h Select a Referral to Services by selecting one of the check boxes if applicable Select all that apply Note If Other is selected specify what the reason is in the Other field 7 Click Save to commit your changes a lf you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page o gt o PARIS User p iar KIT Solutions 2014 Tip e Only those participants that have been admitted for counseling through the disposition will be able to be discharged To locate a particular participant on the Listing page select Ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox Void Button Users
58. e Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar option Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window If your Block Popup Windows is checked click the Allowed Sites button to the right to allow for exceptions You can now add the PARIS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from PARIS You will want to add https kitservices1 kithost net for the live application and htto demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using PARIS Use of Videos The PARIS videos require Adobe Flash Player be installed on your computer in order to be viewed Adobe Flash Player is a free download that should allow users to view any Flash swf files videos PARIS U a 6 KIT Solutions 2014 Menu Information The menu for the application is located across the top of the screen aean Diocesan School Board user Mare JONES Log Off 1 Main Menu Constant unchanging 2 Workplan Progress Displays movement through Workplan also used to navigate back to the previous pages The top of the menu gives you a link to Log Off of the Application Your organization na
59. e Multimedia Videos link 1 To reach the Support Site click Support from the main menu A new window will open displaying the Support Site Note The Support Site can also be accessed from the Login page or by typing the following address in an Internet Browser http kitusers kithost net support ny 2 To submit a problem question or suggestion for improvement click the Contact Support link a Fill in the appropriate fields b Click the button Your request will be sent to the KIT Support team and OASAS 3 To find this manual in an online version click the Manuals link The Manual page will open displaying various available documents pertinent to PARIS a Select the document you would like to view or print by clicking on the entitled link A new window will open displaying the document you selected as an Adobe PDF file 4 To view frequently asked questions regarding PARIS click the FAQ link 5 To print forms that can be used to collect data during services for input into PARIS click the Feeder Forms link 6 To view the training videos click the Multimedia Videos link T te 143 KIT Solutions 2014 APPENDIX Editing and Deleting Data When going into an area where the Listing Page is available the software allows you to select previously entered data to edit or delete its content Editing To edit data that has already been entered use the following instructions below Grid View Hierarchy View
60. e Data Collection Landing Page The Positive Alternatives Continuing Initiation screen will now be blank Target Population SelectOne v Activity Name Im Local Name iy 3 Select the Target Population from the Target Population dropdown list Select the Service Approach from the Activity Name dropdown list Select the Local Name from the dropdown list if applicable Note Selections for this dropdown field are based on those selected in the Target Population Service Approach fields in the Workplan Development module The information associated with the Service Approach will now appear allowing you to enter First Session details n Local Name Activity Name a lt 4 8 2007 Albany city e 93 50 Edit 6 You may edit any of the information i e First Session Date Service Location Sessions Number of Participants Comment if they have changed from what was initially entered in the Workplan To edit any of the information click the button next to the appropriate Session a To change the First Session Date enter the date as mm dd yyyy in the fields or click on the and select the date of the first session from the calendar PARIS U p 81 KIT Solutions 2014 Target Population Activity Name Local Name First Session Date MM DD YYYY Service Location Sessions Number of Participants b Enter the Demographics for your partici County Youth 10 20 TP2 Fitness Sports Activity j creatio
61. e Protective Factors to Increase from the dropdown list select the Other Population Needs to Modify from the dropdown list if identified in the PIN Needs Assessment Results Explanation of Other Target Population Goal 2 14 Use the Explanation of Other Target Population Goal field to describe your goals for modifying the Other Population Needs selected above These may be goals for non youth Target Populations e g older adults 15 Explain how the Needs Assessment data were used to prioritize and select the Target Population the Geographic Service Area and the Risk and Protective Factors in the Explanation field You must include results from methods identified in the Needs Assessment Methods section i e Survey data results or Archival Indicator results AND Focus Group results or Key Informant Interview results that influenced your decision making T te 37 KIT Solutions 2014 Explanation of the Target Population GSA and R amp P Factors ka 16 Click Save to commit your changes If you do not want to save any changes click Cancel Tips Risk Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs A Comm Community Disorganization a Comm Laws amp Norms Favor Drug Use Remove lt lt Comm Low Neighborhood Attachment Comm tTransitions amp Mobility Remove All lt lt All lt lt To select one item from the Available list on the left click on the
62. e selected You will only be able a begin Data Collection on Workplans that have an Approved status Last Date of Entry 03 12 2014 3 06PM 03 12 2014 3 10PM 02 13 2014 10 50AM 02 13 2014 10 52AM 03 03 2014 10 43AM 03 07 2014 10 21AM 03 05 2014 2 19PM After delivery PRET monthly summary data here 02 03 2014 1 58PM This is only a partial view of the Landing page There are two ways to open a submenu topic The first is by clicking the submenu topic off of the main menu For an illustration of the main menu and submenu see Menu Information The other option is to click directly on the Landing page submenu topic link circled in red 03 12 2014 3 06PM e Applies to the Data Collection module only If a submenu item is grayed out and you are unable to click it the SA service approach was not specified in the WP If you need access to that SA you will have to request a WP revision P te 11 KIT Solutions 2014 sing the Listing Page After selecting a submenu topic from the Landing Page or Menu you will see the Listing Page When going into an area where the Listing Page is available the software allows you to select previously entered data to edit or view its content There are two types of Listing Pages Grid View and Hierarchy View Understanding the Grid View Data ta Type Data Source Date Completed Population Survey OASAS Youth Development Survey 11 2012 Ed Key Informant Inte
63. e to commit your changes If you do not want to save any changes click Cancel Tips e Focus Groups must be within the last 12 months prior to the Workplan Year e More information can be found regarding Focus Groups in the Knowledge Base module under PARIS Library See the document entitled Other Impactor Codes D A 30 KIT Solutions 2014 eeds Assessment Results This section describes the PIN in terms of demographics and identified needs as determined by analysis of your Needs Assessment data Click Workplan Development in the main menu From the PIN Inventory Listing Page locate the appropriate PIN Name from the list Click on the amp next to the appropriate PIN Name Click the link entitled Results to enter the Needs Assessment Results Enter the PIN Population In Need Demographics The Needs Assessment Results screen will now be blank PIN Population In Need Demographics a Ss oe LS Age Grade Available Ages Grades Selected Ages Grades O 4 pre k 12 14 grades 7 9 5 9 grades k 4 15 17 grades 10 12 10 11 grades 5 6 18 20 AS Senior early college 21 24 later college young adult Wt You can use CTRL mouse or Shit mouse to make multiple selections The Add and Remove buttons will mowe wour selected items The Remove All button will remove all items Gender J a Select the Age Grade from the dropdown list to describe the members of the PIN Select all that apply
64. e total population with high risk factors c Universal targets the entire population or demographic subset not based on risk 12 Enter any Additional Information known about the Target Population Note If the Target Population is made up of two different IOM categories e g Indicated and Universal populations two 2 separate Target Populations should be created Additional Information Available Special Populations Selected Special Populations Children in Foster Care Group lA Children in Foster Care Homes Bj aper Children of Substance Abusers COSA COA Population College Students Codes Delinquent Youth non violent Ea Remove All lt lt All lt lt optional You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Identify Other Population fs a Select a Special Population Code as needed These are other optional descriptors of the Target Population If Other Special Population is chosen specify this group in the Identify Other Population field 13 Enter the Target Population Goals The Risk and Protective Factor Goals are statements of intent to modify the risk and protective factors of the Target Population as identified in your Needs Assessment Each Target Population must have at least one 1 Risk or Protective Factor Goal or one 1 Other Population Need PARIS U a 36
65. e your selected items The Remove All button will remove all items To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right To remove an item from the Selected list click on the item name and then click the button to return it to the Available list To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps Positive Alternatives Single After clicking the Add New button the Service Approach Single screen will now be blank Activity Name Other Description SEEE m Local Name Entire Neighborhood Baldwin Zipcode Select One This is a screen shot of the Positive Alternatives Single Service Approach with a Geographical Type of Zipcode te 46 KIT Solutions 2014 From the Positive Alternatives Single screen select the Activity Name from the dropdown list 2 If desired enter in a brief description to associate to
66. ect Ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox PARIS U i 106 KIT Solutions 2014 Void Button Users may Void the most recent Disposition for each participant This will remove the Disposition Information that was saved so that users may enter a different disposition etc For example if a Participant was mistakenly given a Disposition of Admitted this will be removed and they can then enter the correct Disposition information Target Participant Assessment ist Assessment Disposition Admission Population Visit Date Location School Group 45 i KLEM ROAD mfi naz TP 12334 1 2 7 2007 2 7 2007 NORTH ES Mik Locate the participant ID you would like to void ii Click the 2 button Once a Disposition has been voided the user must then Edit the information from the Active Participants listing page as they do with all Active Assessment To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Assessments for the participant 3 Click the lE t button next to the appropriate Assessment Date Tips e Inactive Participants on the Assessment History or Admission History views cannot be edited by using the button when using the History Listing page e If there is no date displayed in the Disposition Date
67. ected Enter in the necessary information for these fields Number cto co outlets to be tested Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Alcohol Hospitality Industry Other Arts Cultural Organizations Impactors ATOD Prevention Professionals ATOD Treatment Professionals w You can use CTRL mouse of Shit mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items This is one example of the new fields that will populate once a Program Activity Code is selected KIT Solutions 2014 P P 4 Ifyou selected the Coalition check box in the PIN screen you will need to select one or more Other Impactors to identify your partners for this environmental activity 5 Select the Projected Start Month from the dropdown list 6 Select the Projected End Month from the dropdown list Projected Start Month Projected End Select One x Month o 7 Click Save to commit your changes If you do not want to save any changes click Cancel EBPS Environmental Strategies Environmental strategies include sets of mutually reinforcing evidence based activities that complement activities designed to modify individuals knowledge skills and attitudes While some of the Single Session Activities may use the media to provide inform or raise awareness of issues Enviro
68. eliver Single Session Activities during the year that are not planned i e not identified in Workplan you will need to enter them as they are delivered Data for Prevention Counseling Model Programs Non Model Programs and Environmental Strategies cannot be entered in data collection unless they were in your approved Workplan If you need to add a Recurring Service Activity or an Environmental Strategy during the year you will need to request a Workplan Revision Data collection is separated into two categories data collection for Primary Prevention workplans and data collection for Other Prevention workplans A Primary Prevention workplan does NOT have Other Prevention as part of its PRU Name The main components of data collection for Primary Prevention workplans are 1 EBP and Non EBP Education Initiation Model and Non Model 2 EBP and Non EBP Education Delivery Model and Non Model 3 Positive Alternatives Continuing Initiation 4 Positive Alternatives Continuing Delivery PARIS U p 73 KIT Solutions 2014 Positive Alternatives Single Information Awareness Single Community Capacity Building Single EBPS Environmental Strategies Monthly Summary oS The main components of data collection for Other Prevention workplans are 1 Prevention Counseling Assessment Prevention Counseling Monthly Activity Census Prevention Counseling Discharge and Case Su
69. en underneath a parent click on the County Youth 10 20 Size 35200 3 The will become a and all of the children will be displayed below the parent Size 35700 3 14 2013 9 26 00 AM 3 14 2013 9 26 00 AM 4 To enter edit or delete information within a child click on the child link Methods 5 You will either be taken to an entry page to enter data or to another screen displaying another Listing Page Tips e fa child link opens to an entry page after saving and returning to the Listing Page the child link will receive a time stamp 3 14 2013 9 26 00 AM PARIS U p 13 KIT Solutions 2014 Using the Report Viewer When using reports in PARIS reports initially are viewed using a Report Viewer Thus when you click the button to view a report the reports will show up in a new window See the directions below for tips to use the Report Viewer E pReportWindow Windows Internet Explorer i e neo i idemo kithost met Prevent UA Tipe epit Grinda asp httpi Ikit hsdemodot ireportsersy j TUA TIEFS NYf201 Lior PlanWoteskin t 4570 Format Adobe pdt x 4 4 i lofa b M ES Report Date 3 14 2013 12 19 36 PM Workplan Notes Report Workplan ID 4570 Provider 00024 PRU Number 90137 Baldwin Council Against Drug Abuse Process Date Status Notes 372013 Draft Planning Reviewed by Provider WrorkPlanNotes_rdl
70. er of Participants Select the Start Month from the dropdown list Select the End Month from the dropdown list Enter the planned number of participants in the Planned Number of Participants field Click Save to commit your changes If you do not want to save any changes click Cancel oe SE a m PARIS U gt 56 KIT Solutions 2014 Performance Target 1 From the Service Approaches Listing Page click on the next to the appropriate Service Approach type Click the link named Performance Targets 2 3 Click the button 4 A new screen will appear displaying the Performance Target associated with that Service Approach type e Performance Targets are not required for Single Session Activities or Single Session Continuing Activities Model and Non Model Programs Performance Targets are the same for Model Programs and Non Model Programs After clicking the Add New button the Performance Target screen will now be blank feats Achieve By Date mmddyy Risk Protective FA Tact Select One Mean Change Performance Measure Instrument Other Instrument D This is a partial screen shot of the Performance Target screen 1 From the Performance Target screen enter the Start Date of this goal as mm dd yyyy 2 Enter the Achieve By Date as mm dd yyyy 3 Select the Risk Protective Factor from the dropdown list Note Selections for this dropdown list are based off of those selected in the Target P
71. erssscssssssserssseeseceeseeceseesasersaseeseesesersasersasensasentan 105 WONG BOUON rae e a E E EA dneuetantesetn E E AE E EE 107 Prevention Counseling Monthly Data Collection ccccccescssssessssscsssscsssscessssecsssecesseeesessseesaseecesseseseeeesaseesaseeeases 108 Prevention Counseling Discharge and Case SUMMALIES ccscccsessssessscsssssssersssseceseeesaceesasesessesesesaesesersasetaees 110 VO BONON ae erence ree E cnt ence E rer ere rrr eters ree ere tre rrr rrr etree 112 EAU MC IVC nUon SSI GING Ea E E A E 113 Locating an Early Intervention Assignment cccesessesesesssssrseeserssrssrsesrseseesaesaesaeseesassaesaesassassassaseaseatsass 116 Early Intervention Completion and Case SUMMALMICS ccccccsessssesssssssssssssessseeessssecsssscessseesaseesesesesessesaseesaseeeeees 118 ONG WSU C0 stg gestae seine teas trate cease ees eee cetacean taeda rade aes eset ees E E ateiunenessaoes 120 KODON S ae ui teescpenstuncue talent ab und teva a a a 121 STUN SOME eaa A val vsesicnude anon natanoishusinnaintantnbrisia E 121 Using Reports that require Additional Data cccccssssssssssssssssssssssssssssessessesessesseesesseesassaesessatsatsaesateassateass 123 ml icpolec Vachs 0 Ce ee 123 auey Budo erpe EE E A E NE EO 124 PACA MUTANS E e a A E AE ote AA E EA EE E A E A A E 128 PARIS U a 3 KIT Solutions 2014 PARIS Staff User ACCOUNHS ccccccscccccccecsccccccccesscececsecucececsecssecesceuse
72. es click Cancel a 5 Click the button to return to the Data Collection Landing Page Tips e Copying an activity will not overwrite your old one a new one with the same information will be created when it is saved e An activity has to have the required information entered such as Length Activity Date Location and Count or it cannot be copied DWO 96 KIT Solutions 2014 P Environmental Activities Monthly Summary General 1 Click Data Collection from the main menu 2 Click EBPS Environmental Strategies Monthly Summary from the Data Collection Landing Page The Data Collection screen will now be blank K rget oO Pop dation Select One A SelectOne CO a Activity Type 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Type dropdown list A list of months will appear The Sessions will now appear allowing you to enter details Month Social Marketing Campaign Sep 2013 social Marketing Campaign Oct 2013 Social Marketing Campaign Nov 2013 This is a partial screenshot 5 Select the month to enter data by clicking on the appropriate E button 6 Enter the necessary information for the fields that appear and click on the Add Compliance Session or Add Media Session button if either appears on the page Note You may only enter one Location at a time Clicking the Add Compliance Session and Add Media Session buttons
73. es a full time employee as one who works a minimum of 35 hours during a standard work week Providers should use their own organization s definition of full time status to calculate their FTE allocation Direct Service Direct Service staff time covers all tasks directly related to the provision of specific services to Target Populations Travel staff supervision related to direct service activities materials production and other preparation tasks associated with the service are all included in Direct Service Administrative Service Provider level management tasks such as strategic planning budgeting personnel management purchasing correspondence etc are categorized as Administrative not Direct Service The FTE should include all Direct Service funding in your budget This may include other revenue e g school district county federal or other funding in addition to OASAS local assistance Example the Bright Horizons prevention agency requires a standard 40 hour full time work week for staff At Bright Horizons there are four 4 direct service prevention staff Two 2 staff are full time counselors one 1 staff works 20 hours a week delivering model programs 0 5 FTE and one 1 staff works one day per week 0 2 FTE on environmental strategies Their Workplan total FTE would be 1 full time 1 0 FTE Counseling 1 full time 1 0 FTE Counseling 1 half time 0 5 FTE Model 1 day wk 0 2FTE Environmental Total 2 7
74. escription to associate to the activity in the Activity Name field Select the session Length from the dropdown list Enter the correct date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar select the activity Location from the dropdown list if it has changed from what was initially entered in the Workplan Enter the number of participants or appropriate count for the type of service in the Count field Enter any notes regarding the session in the Comment field optional Click Save to commit your changes i If you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page i 88 KIT Solutions 2014 PARIS U Le i D P Information Awareness Single Activity 1 Click Data Collection from the main menu 2 Click Information Awareness Single from the Data Collection Landing Page The Information Awareness Single Data Collection screen will now be blank Target Search 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Name dropdown list 5 Click the button to display the sessions associated with the Activity Name The Sessions will now appear allowing you to edit Session details Activity Activity Activity Code ee Date Service Location Length Count Comments Workplan Health Promotion Orange County 60 i ame
75. etails will appear on the list l If you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page Tips e If the Target Population has School District they will be able to select schools in the Location dropdown list e If the Target Population has Locality they will be able to select the Zip Code in the Location dropdown list e The months are limited based on the Start Date and End Date within the workplan es DA 109 KIT Solutions 2014 Prevention Counseling Discharge and Case Summaries Click Data Collection from the main menu 2 Click Prevention Counseling Discharge and Case Summaries from the Data Collection Landing Page 3 From the Prevention Counseling Discharge Reporting Listing page there are several options to locate the participant discharge s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list d Sort By Allows you to filter the results by an identifying field 4 There are three 3 types of discharges to view Select the appropriate Display Mode a View Active Admissions participants with Admissions but haven t been discharged yet b View Discharge
76. gs within the same school district Custom PINs cannot be used to combine different school districts KIT Solutions 2014 DWA 135 n PRU Operational Months This is a required data screen for all providers who OASAS has approved to operate less than twelve months during a fiscal year such as some school districts These providers are required to use the Administration PRU Operational Months screen to indicate those months when services are not provided OASAS PARIS defaults all providers to a 12 month operational calendar If your PRU is operational for a full twelve months you may disregard this screen However if your PRU is operational less than twelve months you need to follow the steps below 1 Click Administration in the main menu 2 Click PRU Operational Months from the Administration Landing screen Video Help Info Use the links below to add staff members change YOUR OVVN password or view your Organization s information I I Dl a A A A os A Organization Change Password Custom Location PRU Operational Months 3 Click the button to the right of the PRU with Operational Months you want to change Video Help Info Choose your PRU and press search PRU Name KIT Data Collection Trng 1 4 All months are checked as Operational by default De select the months your PRU is NOT operational by clicking on the months that you will NOT be delivering any services Th
77. he Knowledge Base Listing page select the document you would like to view by clicking the button to the right of the Category Name The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c Toclose the PDF window click on the l 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen S oy IS S Tips Clicking on the arrow in a Category field Categof A will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc The PARIS Feeder Forms can also be found on the Support Site in Microsoft Word format to allow for direct data entry T te 141 KIT Solutions 2014 User Account Policy The User Account Policy provides an explanation of the OASAS policy behind staff registration and the permission roles 1 Click Knowledge Base in the main menu 2 Click User Account Policy from the Knowledge Base Listing page 3 Select the document you would like to view by clicking the button to the right of the Category Name 4 The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c To close the PDF window click on the 1 5 Click Knowledge Base fro
78. her Field AND Rule and OR Rule 19 Click the button to create the filter Note To cancel a rule click the Clear Restart button To delete a rule click the Delete Rule button 20 Click the button Clear Data Source Workplan Summary Data Step 4 Define the order by which the dataset should be sorted Available Fields Selected Fields Determine Sorting 21 Select the order by which the dataset should be sorted by choosing from the Available Fields list and selecting the field names you want to export and clicking the arrows to add a field to the Selected Field list Note Hold down the CTRL key to make multiple selections 22 When finished click the button to export your data into the format you selected Tips e The recommended file export format is Access2000 e The query builder is only available for LGU Field Office and State level users only gt te 127 KIT Solutions 2014 ADMINISTRATION PARIS Staff User Accounts To maximize online system security system performance and data integrity PARIS user access is granted through the use of individual Staff User Accounts by Knowledge based Information Technology Solutions LLC KIT KIT assigns each provider one 1 System Administrator account by default to manage their organization s PARIS access The Providers System Administrator logs in and then adds the required Staff User Accounts The System Administrator assigns each user a St
79. hical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list DAO 49 KIT Solutions 2014 ee po 8 9 e Occurrences Expected Number of Per Occurrence Event Session Length in minutes Start Month Select One End Month Enter the Number of Occurrences Enter the Expected Number of Participants at each Single Activity Select the Event Session Length from the dropdown list Select the Start and End Month from the dropdown lists Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Add Alcohaol Haspitality Industry Other Arts Cultural Organizations Impactors ATOD Prevention Professionals ATOD Treatment Professionals You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items select the Other Impactors from the dropdown list You may select more than one optional Click Save to commit your changes If you do not want to save any changes click Cancel te 50 KIT Solutions 2014 Positive Alternatives Continuing Ac
80. icity of the participant from the dropdown list 13 Select the participant s Age from the dropdown list Tips The button will allow you to verify if a participant ID is already in use If a Participant ID is already in use and you are entering another Assessment episode for the participant you must close the prior Assessment first a Disposition must be selected and a Disposition Date must be entered A participant can be enrolled in Early Intervention and Counseling at the same time Presenting Problems Select F Alcohol Use Abuse one or more Cl Other Substance Use Abuse _ Problem Gambling C Behavior Problem C Academic Work Problems L Truancy Attendance Problem l Interpersonal Relations C Family Problem L COA COSA Child of Alcohol Substance Abuser L_ Mental Health Problem E Crisis Other Other Problem 14 Select the Referral Source from the list Select all that apply 15 Select the Presenting Problems Select one or more from the list Select all that apply Note If Other is selected specify what the problem is in the Other Problem field Date of 1st Assessment FE MM DDIYYYY L j l O Total of Assessment Visits Date of Disposition r ig MM DD YYYY 16 Select the Total of Assessment Visits the participant has taken part in from the dropdown list 17 Enter the Date of Disposition as mm dd yyyy or select the date of disposition from the calendar PARIS
81. icking on the arrow in a Category field CategofA will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Select Show Report PDF etc ae PARIS U A 139 KIT Solutions 2014 eb Links The Web Links section of Knowledge Base is useful for finding a wealth of prevention links The Web Sources section can be utilized by following these steps eo oe et ae eS IS ideo Help Info Choose Category Best Practice Model Program Web Sources Web Address Blueprints for Violence Prevention http dha colorado edufcspy blueprints index html Comparison Matrix of Science Based Prevention Programs A EOE A ae pie san menos Giaale htto model pragrams samhss gowo s Comparison batri oot Connecticut Govemors Prevention Initiative for Youth Science http we d mhas state ct ussigfsciencebased htm based Prevention httermodelprogramns samhse gov template cfm Connecting Science to Senice e Se EN CENE National Registry of Effective Programs HREF http modelprograms samhse gov template ctm page nrepbutton Prevention and Early Intervention Best Practices http aw air orgicecpiprew eibest htr Promising and Proven Substance Abuse Prevention Programs Atte modelprograms samhsa govipdts Pubs Promising pdt SAMHSA Model Programs Compare Model Programs http Xmodelp
82. ill populate in the Total field PARIS U a 64 KIT Solutions 2014 b If desired enter any notes in the field below the CPP CPS and QHP fields a 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips After filling out the required fields the Expected to be credentialed Total FTE Value Reported Credentialed and fields will populate If the displays in red this means it is below 25 Twenty five percent of staff must meet staffing qualifications Staff Credentials for Primary and Other Prevention PRUs will always appear together both on screen and in reports Subtotals of each PRU are given The process for Staff credentialing has moved to the end of the workplan development process since the credential requirement calculations necessitate that both PRU FTE components are already entered A View FTE Credentials button similar to the current View Workplan button is available in the Workplan Approval module es a 65 KIT Solutions 2014 submitting the Workplan Only the user role of Prevention Director is able to submit the Workplan once it is developed 1 Click Workplan Approval in the main menu 2 Locate your Workplan from the list Workplan Status 36380 3 Click to view a report showing the status of the Workplan Approval process Notes For instructions on printing this report see Using the Report Viewer 4 From the
83. ing list boxes so you can select multiple selections Select a Region from the dropdown list 10 Select an LGU from the dropdown list 11 Select a Provider from the dropdown list PARIS U a 124 KIT Solutions 2014 2 Select a PRU from the dropdown list a 13 Click the button to advance to the next screen Clear Data Source Workplan summary Data v step 2 Select fields to be viewed exported Available Fields did StateFarent LquParent OrganizationID WorkplanID FruID ProviderNumber PeriodID PeriodWame FullDate PruNumber Managerdame WorkPlanContacthame AdminRegion RegionWame ContrackTypecode Directorh ane DirectorWamez Oddress Select Fields Add Field Add All Field gt gt lt Remove Field lt lt Remove All Fields Move Field Up Move Field Top Move Field Down Move Field Batkorn 14 Select a Data Source from the dropdown list 15 Choose from the Available Fields list by selecting the field names you want to export and clicking the Add Field buttons to add a field to the Selected Field list Note Hold down the CTRL key to make multiple selections The following table summarizes the buttons Odd All Field gt gt Remove Field lt lt Remove All Fields Move Field Up Move Field Top Add Field gt Selected Fields 129 Moves only the selected fields from the Available Fields list to the Selected Fields list Moves All fields fro
84. ins reviewing the Workplan the status changes to LGU State Review Review or State Review LGU Approved Finally LGU State Accepted indicates that the Workplan has been approved and the provider State Approved can now begin Data Collection LGU Mod Req LGU Mod Reg or State Mod Reg indicates that the Workplan should be revised by the State Mod Rea provider Draft Modifying Draft Modifying indicates that the Workplan is in revision based on the LGU State request If the Workplan is in the revision process it will appear as REV Draft Revision status No longer will both workplans State Approved and Revision appear on the home page You may continue working on the Data Collection based on the original approved workplan while creating the new revision draft Once the revision draft has been approved by the LGU FO then the new changes will reflect in Data Collection Once a revision is state approved the State Approved Workplan will read Archived indicating that this was the original Workplan submitted to the LGU or Field Office This Workplan cannot be changed or viewed The Draft Revision Workplan will become REV State Approved Note to NY Board of Education Once you click the button your status will change to Submit DOE Then when the DOE approves it the statuses above Development Statuses will apply to you PARIS U a 19 KIT Solutions 2014 a Selecting the Workplan To begin entering the data a Workplan
85. io buttons and or checkboxes b Click the button to continue to the next pages Click the button to go back to a previous page c Click Save to commit your changes You will be returned to the Assessment screen and the new disposition will appear on the list This will save the entire Assessment record and 24 can be skipped Click Save to commit your changes You will be returned to the Assessment screen and the new disposition will appear on the list a If you do not want to save any changes click Cancel Click the button to return to the Data Collection Landing Page PARIS U A 104 KIT Solutions 2014 Tips e n order to indicate an additional assessment episode was conducted the Active Assessment will need to be edited to show the change you will not enter a new assessment for episode 2 or 3 After the 3rd Assessment episode has been conducted for a participant a Disposition including Disposition Date MUST be entered Locating a Prevention Counseling Assessment 1 From the Prevention Counseling Assessment Listing page there are several options to locate the assessment s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list d
86. ions these Permissions and their roles are explained on pages 124 126 The cost to OASAS for supporting PARIS is based on the number of system users In general all Providers can add five 5 user accounts by default and get additional accounts for data entry staff by contacting KIT Solutions The OASAS PARIS Policy on User accounts was provided in your training handouts packet and is posted online in the PARIS Library PARIS U a 18 KIT Solutions 2014 OME Each organization s Workplans are added by the provider to PARIS and reviewed and approved by the LGU County if applicable and the State Field Office according to the organization s contract s Overview of Terms PRU Name Program Reporting Unit There is one 1 Workplan per PRU per fiscal year Two 2 or more contracts require separate PRUs PRU Number identifies each PRU Fiscal Year July through June Workplan Status the Workplan status changes according to the Workplan approval The status will be the same for Primary and Other Prevention workplans if they both exist Development Statuses Draft Planning The Workplan will display Planning in the initial development of the Workplan Submit LGU Once the Workplan Development has been completed and the provider has submitted it for approval the status will change to Submit LGU or Submit State depending on who will be Submit State reviewing the Workplan LGU Review When the LGU or Field Office beg
87. is will uncheck the boxes for those months 136 KIT Solutions 2014 PARIS U p Video Help Info Select the months your PRU is operational Jan Feb har Apr Kilay M Jun C Jul O Aug M Sep M Oct M Novy Dec 5 Click the Save button to commit your changes 6 Repeat these steps for EACH of your PRU s as needed Tips e You do not need to use the PRU Operational Months function every year only when the PRU Operational months change for any of your PRU s These changes must be approved by your OASAS Program Manager DWO 137 KIT Solutions 2014 NOWLEDGE BASE Knowledge Base is the area of PARIS used to store help information on different modules on PARIS and also any codes indexes or web resources Prevention Basics The Prevention Basics section contains helpful information regarding prevention for PARIS To access the Prevention Basics section use the following steps Choose Category Choose Topic The Center for substance Abuse Prevention CSAP Definition of v The promotion of constructive lifestyles and norms that discourage drug use and develop the social and physical environments that facilitate drug free lifestyles Click Knowledge Base in the main menu Click Prevention Basics from the Knowledge Base Listing page Select a category from the Choose Category dropdown list Select the topic you d like to view from the Choose Topic dropdown lis
88. it Click to save the changes 2 3 4 3 6 Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire PARIS U a 133 KIT Solutions 2014 Custom Location Providers many times conduct needs assessments and provide prevention services to adjoining towns and localities and or adjoining school buildings PARIS will allow adjoining towns and localities and or adjoining school buildings to be combined into a Custom Location Providers will not need to create a unique Population in Need PIN for each adjoining town or locality or every adjoining school building where they conduct a needs assessment or provide services Once providers create a Custom PIN that PIN or a portion of that PIN can be selected as a Target Population Providers can then select for data entry one of the individual towns localities or school buildings listed in the dropdown list 1 Click Administration in the main menu 2 Click Custom Location from the Administration Landing screen 3 Click the button The Custom School Location Grouping screen will now be blank Geo Type County Albany 4 Select the geographical type from the Geo Type dropdown list a If Locality was selected click the button b If School was selected first select the school type from the Private Public dropdown list Then c
89. ith a Coalition then the Size indicates the estimated population the coalition intends to serve in the upcoming year 5 The PIN County is filled in for you depending on the Workplan chosen 6 Select the Geographic Type from the dropdown list 7 Select the specific Geographic Area covered by your Needs Assessment from the dropdown list Note Selections for this dropdown field will be available once a Geographic Type has been selected If County was selected as the Geographic Type the application will automatically enter your county PARIS U a 22 KIT Solutions 2014 8 A PIN can be created and utilized by providers to track services delivered by a Coalition or can be a PIN that identifies Problem Gambling needs Indicate this by selecting the Coalition or Problem Gambling checkboxes as appropriate If two or more PARIS providers are members of a Coalition only one 1 provider should be designated to enter the Coalition PIN and services into their Workplan The responsibility of this falls upon the providers to decide who will enter the Coalition PIN into the Workplan and enter the coalition s activity data during the year If the Coalition provides Services in more than one County a provider who is located in each respective County may enter the Coalition PIN into their Workplan Each provider must limit the services reported to their PRU County of Location 9 Click Save to commit your changes If you
90. k Factor or 1 Protective Factor or 1 Other Population Need for this PIN Risk Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs Comm Community Disorganization Comm Laws amp Norms Favor Drug Use Comm Low Neighborhood Attachment Comm Transitions amp Mobility Remove All lt lt You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items otective Available Protective Factors Selected Protective Factors actors Comm Opps Prosocial Involvement Comm Rewards Prosocial Involvement Fam Family Attachment Remove lt z Fam Opps Positive Involvement Fam Rewards Positive Involvement w You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All Button will remove all items Other Population Needs 2 a Select those elevated Risk Factors from the dropdown list that are present in the PIN as determined by your Needs Assessment You may select more than one Note You will narrow this list later in the Target Population screen b Select those low Protective Factors from the dropdown list that are present in the PIN as determined by your Needs Assessment You may select more than one Note You will narrow this list later in the Target Population screen c Enter
91. l administrator a student a police officer etc 1 From the Needs Assessment Methods screen click add Key Informant Interviews The Key Informant Interview screen will now be blank Key Informant Interview a i Nene Select Cine 7 Month Completed Select One Notes Select the appropriate representative sector from the Key Informant Interview Name dropdown list select the month the interview was completed from the Month Completed dropdown list Enter a brief description of the interview in the Notes field optional Click Save to commit your changes If you do not want to save any changes click Cancel oT oS IN Tips You will need to enter each Key Informant Interview on a separate screen Key Informant Interviews must be within the last 12 months prior to the Workplan Year More information can be found regarding Key Informant Interviews in the Knowledge Base module under PARIS Library See the document entitled Other Impactor Codes P te 29 KIT Solutions 2014 ee Add Focus Groups A Focus Group utilizes an interactive interviewing process in a controlled environment where a selected group of people react to specific questions on a specific topic Participants should include active members of the population being examined or involved in the subject being explored Focus Group information is required to be updated annually in
92. lick the LSet Schoo button Note The Other dropdown list will become active only if School is selected as the Geo Type c The list will appear in the box located at the bottom of the screen PARIS U a 134 KIT Solutions 2014 Available Schools ALBANY CITY SD Add gt MONTESSORI MAGNET SCHOOL E l Selected Schools Remove lt SCHOOL 16 SCHOOL 18 SCHOOL 19 v You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All lt lt Remove All button will remove all items 5 Enter the name of the custom school location group in the Grouping Name field 6 Select all that aoply from the Available list on the left Click on the item name from the Available list and then click the button to move it into the Selected List Note To select more than one item at a time hold the control key while clicking on the item names Then click the button to move the selections into the Selected List a To remove items from the Selected List click on the item name and click the button to place it back into the Available list 7 Click Save to commit your changes If you do not want to save any changes click Cancel Tips If a Custom Location is selected in the PIN Inventory screen a list of the selected schools locations will be displayed Custom PINs can be used to combine different school buildin
93. list b Select the Institute of Medicine IOM Prevention Level Note Select the ___Uedate All ClassiGroups__ button if you wish to make all groups the same IOM level Indicated targets individuals with high risk factors and early substance use li Selective targets subsets of the total population with high risk factors iii Universal targets the entire population or demographic subset not based on risk c Enter the number of participants in the Class Group in the Projected Number of Participants field Note The Projected Number of Participants should not exceed 45 See Maximum Size Rule in the Tips box above d Select the Start and End Month from the dropdown lists e Enter the Number of Class Groups you expect to conduct Note This field is defaulted to one 1 f Click the L424 button After clicking the Add button the Class Group information will appear in a grid below all of the fields Class Group Location Participant Number Start Date End Date Mon hodel 1 ALBANY HS 25 01 2006 03 2006 Remove Edit 7 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e You may add as many Class Groups as you need before clicking the Save button e You may change the name of the Class Group to one of your liking to differentiate between the groups if there is more than one per service approach Click the Edit link next to the appropriate Class Group to change the na
94. m the Available Fields list to the Selected Fields list n X KIT Solutions 2014 P Moves only the selected fields down on the Selected Fields list Moves only the selected fields to the bottom of the Selected Fields list 16 Click the button when finished making selections Clear Data Source Workplan Summary Data step 3 Create filtering conditions Available Fields Is equal to Ts like Is mull WorkPlanContacthame AdminRegion Fiter wobec Where Is less than Is greater than Is in between The Values Another Field Is not equal to Is not like Is mot null Is less than or equal to Is greater than or equal to Is not in between ANNO Rule OR Rule Add Rule Rule Clear Restart Delete Rule Add Filters 17 Create filtering conditions by selecting from the Available Fields list and then clicking the appropriate buttons to the right to create the rule parameters Note Hold down the CTRL key to make multiple selections The following table summarizes the buttons Is similar to the information selected ls different than the information selected View no information for this field Is not null View all information for this field Is less than the information selected tia 126 KIT Solutions 2014 18 Use the radio buttons to adjust the filtering conditions by The Value Anot
95. m the main menu to return to the Knowledge Base Landing screen Tips e Clicking on the arrow in a Category field Gategorg will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc ee X PARIS User p 142 KIT Solutions 2014 gt SUPPORT SITE On the Support Site you will find information about how to contact Support an online version of this manual updates to PARIS and frequently asked questions AARTE A Home Contact Support Manuals FAQ Feeder Forms Multimedia Videos Goce Friday March 14 2014 Home Login Welcome to the PARIS Support Site E Please read below to see all of the features available to you on this site E Contact Support To contact Customer Support about a bug or for help using the system click on the Contact Support menu link E Manuals Use the Manuals link to view the online support documents e 9g User Manual etc for PARIS E FAQ To search the Frequently Asked Question section for a list of commonly asked questions that will help you use PARIS click the FAQ menu link and follow the instructions E Feeder Forms To print the available Feeder Forms click the Feeder Forms link E Multimedia Videos If you would like to view training videos to show you step by step how to use PARIS click th
96. me e Anon model group may not exceed 45 participants per Class Group Q Some Recurring programs Model and Non Models may begin in one year but carry over into the next year How do enter these programs in the Workplan A Recurring Programs often begin in one calendar year but will continue into the next year Start Date Nov 2012 End Date Feb 2013 Providers need to put Class Groups for these programs into the Workplan year they start Please use the planned Start Dates and End Dates for these year crossing programs Example Life Skills Training Class Group starts Nov 2012 and will end Feb 2013 As the Class Group begins in 2012 put the planned Start and End Dates into your 2012 Workplan PARIS will allow the End Dates to be in the next year e g 2013 During program delivery enter your session data in the Data Collection module using the Workplan that owns the Class Group in our example the 2012 Workplan would be selected and both the 2012 and 2013 Life Skills Training Class Group session data would be entered there The PARIS Reports module will summarize the activity data separately for each calendar year P te 43 KIT Solutions 2014 Environmental Approach EBPS Environmental Strategies represent an approach to prevention that complements traditional individually targeted services Rather than target individual or family risk and protective factors these strategies target community risk factors i
97. me is listed as well as the user currently logged into PARIS Breadcrumb Trail The Breadcrumb Trail See arrow below allows you to return to a previous page within a module e The Breadcrumb Trail is currently available ONLY within the Workplan Development module e You will not be able to use the Back button located in your internet browser toolbar Using the Back button may cause errors within the application To return to a previous page use the Breadcrumb Trail located in the menu te 7 KIT Solutions 2014 User Controls Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Prints the information currently on the form Print Must be pressed first before new information is added to a form Allows you to change the information currently on the form Adds the information on the form to PARIS Removes the information currently on the form from PARIS Cancels the Add or Edit without saving any information entered AAlALA Allows you to change the text size by clicking on one of the different sized Ab While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function El The TAB Key Moves the cursor to the next data field faert E PACON E E EEY ala en
98. member but you can make them inactive to remove their names from forms and prevent the staff member from entering PARIS All inactive staff members will be removed by KIT Solutions periodically throughout the year The User ID will be a combination of the first and last name and eight 8 characters in length If the staff member s name exceeds eight 8 characters letters will be removed If the staff member s name is not eight 8 characters in length the letter a will be added to the end until the User ID is eight 8 characters The User ID will include alphanumeric characters only This means that if the staff member s name has a space hyphenation or other special character it will not appear in the User ID Passwords ARE case sensitive If there is no Email for the staff member type none or n a in the blank field i T te 131 KIT Solutions 2014 Organization The Provider ID that you used to sign into PARIS is associated with the Organization for whom you work When the Provider ID was created all information has been added to the account Please review this for accuracy ProviderNumber 00000 Level JASAS Central Office Name New York State OASAS Central Office Status Address 1450 Western Avenue City Albany State NY Zip Code 12203 County Albany Director John Ernst Phone 518 405 4132 Email lindaperine oasas state ny us Viewing the Organization Information 1 Click Administration i
99. mmaries Early Intervention Assignment Early Intervention Completion and Case Summaries ea ee Tips e Remember to save after each session s details are entered PARIS U Le 74 KIT Solutions 2014 EBP and Non EBP Education Initiation Model amp Non Model some of the Information is carried over from the Workplan After the 1st Session has taken place update the location and Target Population data in this section 1 Click Data Collection from the main menu 2 Click EBP and Non EBP Education Initiation Model amp Non Model from the Data Collection Landing Page The EBP and NON EBP Education screen will now be blank Add New Non Workplan Groups Select the Target Population from the Target Population dropdown list Select the Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based on those selected in the Target Population field The Classroom Groups associated with the Service Approach will now appear allowing you to enter First Session details Classroom Group First Session Date Service Location Participants Sessions Workplan TGFD 1 9 1 2013 0 Yes Edi 5 You may edit any of the information i e Class Group Name First Session Date Service Location Total Sessions Number of Participants Comment if they have changed from what was initially entered in the Workplan To edit any of the information click the le button
100. must first be selected Use the instructions below to select the Workplan Note This feature allows you to search for the appropriate Workplan Accepted and Draft or Archived This step is not required in order to begin your Workplan Development or Data Collection Select 1 Click Home from the main menu 2 Select your Workplan by clicking in the radio button PRU Number Fiscal Year Workplan Status Selected Praag vanci Agat ug aggy Jul 2013 Jun 2014 Draft Planning Delete Revise This is a partial screen shot of the Home page 3 You may now begin your data entry a To enter your Workplan details first ensure that the Workplan Status of your PRU is set to Planning or Revision Then click on Workplan Development from the main menu For more information see the Workplan Development section of this manual b To enter your Data Collection sessions first ensure that the Workplan Status of your PRU is set to State Accepted or REV Draft Revision if the State Approved plan is currently under revision then click on Data Collection from the main menu For more information see the Data Collection section of this manual Tips e Your Workplan information PRU Name Number and Fiscal Year is preloaded into PARIS for you If this information is incorrect for your organization contact the OASAS PARIS Help Desk to have it changed P Me 20 KIT Solutions 2014 Add Draft for is Planning Year b
101. n and Case Summaries 1 Click Data Collection from the main menu 2 Click Early Intervention Completion and Case Summaries from the Data Collection Landing Page 3 From the Early Intervention Completion Reporting Listing page there are several options to locate the participant completion s a b C d 4 There are two 2 types of completions to view Select the appropriate Display Mode a b Participant Code Enter in the participants identifier code Note You do not need to select the Target Population and Location in order to search for a participant Target Population Select the Target Population from the dropdown list Location After selecting the Target Population select the Location from the dropdown list Sort By Allows you to filter the results by an identifying field View Active Assignments participants with Assignments but haven t received completion yet View Completion in WP Year all admitted participants will be shown with participants who have completion within the WP year Note Completion participants will have a Completion Date displayed and are considered Inactive Participant Code Target i fee ulation SelectOre o M aaa SelectOne M Location SelectOe sy SelectOne W Sort By Identifier Code sd Identifier Code M ier Code View Active Assignments View Completion in WP Year 5 Click the button 6 A list of data will appear To enter discharge inf
102. n the main menu 2 Click Organization from the Administration Landing screen 3 From the Organization Listing page select the organization that you wish to view by clicking the Est button for LGU County Provider will select your own organization OASAS Central Office 4 Click the button to return to the Administration Landing screen Tips e Your organization information comes from the Provider Directory System PDS The PDS information is preloaded into PARIS for you If one of these items is incorrect for your organization please contact your Field Office program manager with the updated information PARIS U yr 132 KIT Solutions 2014 Change Password When an organization accesses the software for the first time they use a default username admin with the password of pass To secure access to your organization s information the Change Password module allows a user to change this default password The Change Password module also allows the user to change the password on the account they are currently logged in on Use the fields below to change your password Old Password O New Password O Confirm New Password fe Use the following steps to change your password Click Administration in the main menu Click Change Password from the Administration Landing screen Type in the Old Password Type in the New Password Re type the new password in the Confirm New Password field to confirm
103. n the shared environment that influence population levels of substance use and abuse and problem gambling These strategies look to establish or improve a community s social norms towards substance abuse improve the laws regulations and or policies that codify these social norms or improve compliance with the laws and policies thus influencing the incidence and prevalence of substance abuse and problem gambling Strategies can center on legal and regulatory issues or can relate to service and action oriented initiatives After clicking the Add New button the Service Approach Environmental screen will now be blank Program Activity Select ne Code Location Entire County Albany corny select One This is a screen shot of the Environmental Service Approach with a Geographical Type of County 1 From the Service Approach Environmental screen select the Program Activity Code from the dropdown list 2 Select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list 3 More fields will populate according to which Activity Code you sel
104. n your PIN was initially entered two 2 dropdown lists will appear First select the school type Public Non Public or Charter from the School dropdown list Then select the school name from the second dropdown list b Select the Institute of Medicine IOM Prevention Level Note Select the __Uedate All ClassiGroups__ button if you wish to make all groups the same IOM level Indicated targets individuals with high risk factors and early substance use li Selective targets subsets of the total population with high risk factors lil Universal targets the entire population or demographic subset not based on risk c Enter the number of participants in the Participants per Class Group field Enter the average of Participants you estimate for ONE Class Group not a total for all your Class Groups The system will calculate the totals later Model Programs Class Group average of Participants CANNOT exceed 35 see Tip yr Le 40 KIT Solutions 2014 Class Group Location Participant Number Prevention Level start Date End Date Select the Start and End Month from the dropdown lists Enter the Number of Class Groups you expect to conduct Note This field is defaulted to 1 f Click the L4 button After clicking the Add button the Class Group information will appear in a grid below all of the fields CASASTART21 14410 10 Selective 01 2012 12 2012 Remove 4
105. n your keyboard while clicking on the item name Then click the button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps You must enter at least 2 Risk Factors and 1 Protective Factor as a whole for the workplan a 33 KIT Solutions 2014 Target Population The Target Population may include all or a subset of the Population In Need PIN The Target Population is that portion of the PIN who will receive prevention services 1 Click Workplan Development in the main menu 2 From the PIN Inventory Listing Page locate the appropriate PIN Name from the list 3 Click on the amp next to the appropriate PIN Name 4 Click the link entitled Target Population to enter the Target Population information 5 Click the button 6 Each Target Population ID will have a system generated sequential numbered ID that will show the PIN that it is linked to PIN name TP1 This will appear in the Target Population field automatically 7 If desired enter an identifying name for the Target Population in the Local Name field 8 Your Geographic Service Area GSA information will be filled in for you based on the information given in the PIN Inventory The Target Population screen will now be blank Target Population Local Name Albany High TF1 Geographic Service Area GSA 2 County Albany Geo Area Type School Albany High TF1 School Di
106. nal Actmties EE LE Albany city s pants This is only a partial screenshot of the demographics Gender Male Female Race White Black or African American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multi Racial Other Ethnicity Hispanic Non Hispanic C Click Save to commit your changes If you do not want to save any changes click Cancel Click the button to return to the Data Collection Landing Page If during the year you decide that you will offer additional sessions of that activity beyond what you Originally specified at the initiation screen you may go back to this screen click edit and change Sessions KIT Solutions 2014 Co No Tips e The Comments field is used to specify any additional comments for Session 1 e When editing you may only increase the Session never decrease Adding New Non Workplan Positive Alternatives Continuing Activities You may add additional Positive Alternatives Continuing Activities PAC not originally entered in Workplan Development after approval of the WP without requesting a WP Revision The new PAC must be attached to a Target Population from the Workplan To add a Non Workplan PAC use the instructions below 1 From the Positive Alternatives Continuing Initiation screen select the Target Population to whom this PAC will be delivered from the Target Population dropdown list
107. next to the appropriate Classroom Group a To change the First Session Date enter the date as mm dd yyyy in the fields or click on the and select the date of the first session from the calendar Service Approach Secondary Name TGFD High School Class Group TGFD First Session Date MM DD YYYY is i Hie Service Location Unknown Total of Sessions Number of Participants 5 KIT Solutions 2014 S PARIS U i b Enter the Demographics for your participants This is only a partial screenshot of the demographics Gender Male Female Race White Black or African American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multi Racial Other Ethnicity Hispanic Non Hispanic c Click Save to commit your changes You will be returned to the EBP and Non EBP Education Initiation Listing page and the first session details will appear on the grid If you do not want to save any changes click Cancel 6 Click the button to return to the Data Collection Landing Page Tips The Number of Participants is the number of attendees This number is pre populated from the Workplan as a reminder but should be changed if it is not accurate Your participant demographics must equal to the Number of Participants When editing you may only increase the Total of Sessions never decrease The Comment field is used to specify any additional comments for Session 1 16
108. nger be collected for this item Tips e Any organization that submits a Primary Prevention and Other Prevention there has a Workplan Bundle The button is enabled for both workplans once a revision request is completed Clicking the _Usde_ button will remove the revisions for the individual PRU rather than the entire Workplan Bundle Any items discontinued or modified will no longer be changed The workplans will remain in Rev Draft Revision status Once a workplan is in Rev Draft Revision status the button will become a button Clicking the button will remove the revisions for the entire workplan or entire Workplan Bundle if applicable The workplan will revert back to the State Approved status You do not have to use the button prior to using the button DWA 72 KIT Solutions 2014 i D DATA COLLECTION Data Collection Guidelines Providers will be required to enter activity data on a monthly basis as a part of Activity Reporting The Previous month s activities must be entered by the 15 of the following month or first non Holiday after the 15 if the 15th falls on a weekend day or Holiday Staff should be encouraged to keep current with data entry into PARIS This will improve data accuracy and keep entries from building up Daily entry will be supported and feeder forms will be printable from the application when direct entry is not possible Any delinquent late data reporting for the previous fiscal year mu
109. nmental Strategies Social Norms Media Campaigns activities are designed only for changing the norms that promote underage drinking other drug use or problem gambling Single Session Activities are not always part of the larger prevention campaign to change the underlying social norms of the community Tips e More information can be found regarding Environmental Strategies in the Knowledge Base module under PARIS Library WP Service Approaches See the document entitled PARIS Environmental Strategies ee PARIS U p 45 KIT Solutions 2014 ingle Activities An activity that through the practice or application of recognized prevention strategies is intended to inform universal populations about substance use or abuse issues mobilize communities for change provide opportunities for pro social bonding positive alternatives Tips e For each Single Service Approach Positive Alternatives Information Awareness and Community Capacity Building the dropdown list for Activity Name will be specific to the Single Service Approach selected Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Alcohol Haspitality Industry Other Arts Cultural Organizations Remove lt Impactors ATOD Prevention Professionals ATOD Treatment Professionals lea Remove All lt lt Add gt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will mov
110. of the additional information that may be required 1 Select the appropriate data from each of the required dropdown lists 2 To select a specific date range a Select the Time Period from the dropdown list to fill in the Begin Date and End Date fields with the beginning date and ending date of the selected time period Or b Enter the specific dates into the Begin Date and End Date fields as mm dd yyyy 3 Click the button to bring up a separate window with the report 4 To select a different report to view click the button Note If you want to run more than one report for the same Provider PRU or Time Period make sure the Save these selections for other reports box is checked This will save your previously selected options Printing or Saving Reports Once you have clicked the button you will then see a print preview screen This screen is used to ONLY VIEW the data you cannot print or save from this screen If you would then like to print or save the report click the button to view the file as a PDF Format Adobe pdf v Expor 1 Once you have clicked one of the export buttons a message box will appear asking if you would like to open or save the report 2 Click Open to open the report immediately The report will open in a new window 3 Click the print button or to print the report Note You do not have to save the report to print 4 Click the disk button l
111. ograms that are provided without a research evidence base that demonstrates their effectiveness They may be provider developed promising programs After clicking the Add New button the Service Approach Non Model screen will now be blank Video Help Info Service Approach Non Model Subtext e Name Program Activity Name Select One ha Program Description 2 Session Length Select One 1 From the Service Approach Non Model screen enter the Program Name 2 Select the Program Activity Name from the dropdown list You may only select one 3 Enter a Program Description text 4 Select the Session Length from the dropdown list 5 Enter the number of sessions in the program in the Session Count field 6 Enter the Class Groups information Class Groups a Zipcode Select One IOM Prevention Level i Update All Class Groups Participants Per One Class Group E Start Month End Manth Number of Class Groups This is a screen shot of the Non Model Program Service Approach with a Geographical Type of Zipcode T te 42 KIT Solutions 2014 a Select the Location from the dropdown list Note If School was selected as your Geographical Area when your PIN was initially entered two 2 dropdown lists will appear First select the school type Public Non Public or Charter from the School dropdown list Then select the school name from the second dropdown
112. om the dropdown list Tips Da Le 39 KIT Solutions 2014 lf a Service Approach is deleted please note that the Performance Target s associated with it will also be deleted Once you save a Service Approach you will be returned to the Service Approaches page to enter any additional Service Approaches you may be using You may also use the Breadcrumb Trail to return to the Service Approaches page Please keep in mind that you must click the Save button to save any data that you have entered prior to using the Breadcrumb Trail You can NOT add Counseling to a County Based PIN The PARIS Prevention Service Approaches categories are EBP Education Model see the EBP Education Model Programs section of this manual for instructions on adding this Approach Non EBP Education Non Model see the EBP Education Non Model Programs section of this manual for instructions on adding this Approach EBPS Environmental Strategies see the Environmental Approach section of this manual for instructions on adding this Approach a Enforcement Compliance b Social Norms Media Campaign and c Policy Regulation Improvement Single see the Single Activities section of this manual for instructions on adding this Approach a Positive Alternatives b Information Awareness c Community Capacity Building Positive Alternatives Continuing see the Positive Alternatives Continuing Activities section of this manual for instructions on
113. ome time to download if you are connecting to the internet on a dialup connection a P Me 15 KIT Solutions 2014 wo OGIN PROCEDURE Connect to the Internet using your Internet browser Internet Explorer Mozilla Firefox etc In the Address Location box type in the following address and press enter Iim provi ng Lives PARIS NewYork C QASAS Please login to get started If this is your first time you might want to visit the Support Site Forgot your login Click Here Log into PARIS Type in the User ID Password and Provider ID supplied to you by your administrator and click the button Tips e The User IDs ARE NOT case sensitive e Passwords ARE case sensitive e If you make a mistake entering the login information use the button to delete what was entered PARIS U y 16 KIT Solutions 2014 Forgot Your Login If you are unable to log into PARIS due to forgetting your UserID or Password you can retrieve this information by clicking the link next to Forgot your login If this 1s your first time you gught want to visit the Support Site Forgot your login Click Here Once you click the link you will be asked to enter your email address Click the button You will receive a reply with your login information as long as the email address entered matches the address provided in the Staff module m PARIS U gt 17 KIT Solutions 2014 For OASAS Provi
114. opulation 4 Select the Mean Change from the dropdown list 5 Select the Performance Measure instrument from the dropdown list a If Otheris chosen specify this instrument in the Other Instrument field 6 Click Build Statement PARIS U p 57 KIT Solutions 2014 P 7 The Describe Changes field will populate with the statement formed above Describe Starting on 01 01 2006 by 05 31 2006 decrease Favorable Attitudes Problem Behwr Changes by 5 percent using Individual Favorable Attitudes Toward Antisocial Behavior 8 Click Save to commit your changes If you do not want to save any changes click Cancel 9 To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail To enter the Performance Target without using the builder type your Performance Target directly into the Describe Changes field and click Save when completed Access to CSAP s Core measurement instruments can be found at http www activequidellc com cmi index htm These measurement instruments provide a method to measure many of the Risk and Protective factors identified in a Target Population The measurement instruments can be printed from the website a 58 KIT Solutions 2014 Prevention Counseling After clicking the Add New button the Performance Target Counseling screen will now be blank Counseling Describe Changes 1 From the Performance Target Counseling screen enter the ch
115. ormation click the button next to the appropriate Identifier Code Target Date of First Early Completion Identifier Population Intervention Session Date Code Location HONEOYE FALLS Honeoye Falls SD TF1 This is an example of a participant who has not received a Completion yet View Active Assignments Display Mode PARIS U p 118 KIT Solutions 2014 A new screen will appear allowing you to enter the Discharge information Target Population Honeoye Falls SD TF1 Location HONEOYE FALLS LIMA I Participant Identifier Code 030212 Date of Last Session O beO bO E Total Number of Sessions Parent Guardian involved in any of the sessions O Yes No Enter the Date of Last Session as mm dd yyyy or select the date from the calendar b Select the Total Number of Sessions from the dropdown list c Select whether a parent or guardian was involved with the session using the Parent Guardian involved in any of the sessions radio buttons d Select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field i Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance e Select a Referral to Services by selecting one of the check boxes if applicable Select all that apply 7 Click Save to commit your changes a If
116. oval 6 Click to view a report of the entire Workplan The Workplan must be viewed before submitting for approval 7 Click to view a report showing the status of the Workplan Approval process Notes For instructions on printing this report see Using the Report Viewer 8 Click to get to the County LGU or Field Office approval screens a Enter any comments or notes regarding the Workplan s if desired b Select Approved if you want to approve the WP c Select Modification Requested if you want to request modifications to the WP i If multiple PRU types were submitted select which workplan requires a revision Once a workplan is selected the appropriate notes field will populate for comments or notes regarding the revision d Click Submit to submit the WP If you do not want to submit the WP click Cancel e You will be returned to the Workplan Approval screen and the Workplan Status has changed PARIS User p 67 KIT Solutions 2014 Tips The Primary Prevention and Other Prevention workplans will be approved rejected together There will only be one button to select for both PRU types The Field Office will not be able to approve the Workplan until the LGU has approved the Workplan To print this report select a format from the Select a format dropdown list located at the top center of the report and click Export located next to the dropdown list The report will open in the specified format The recommended fo
117. pected Number of Participants at each Single Activity Select the Event Session Length from the dropdown list Select the Start and End Month from the dropdown lists P Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Alcohol Haspitality Industry y i Other Arts Cultural Organizations Impactors ATOD Prevention Professionals 3 a All lt lt ATOD Treatment Professionals lal You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items 8 Select the Other Impactors from the dropdown list You may select more than one optional 9 Click Save to commit your changes If you do not want to save any changes click Cancel Community Capacity Building Single After clicking the Add New button the Service Approach Single screen will now be blank Activity Name Local Name Entire School District BALDWIN UFSD School seno O This is a screen shot of the Community Capacity Building Single Service Approach with a Geographical Type of School From the Community Capacity Building Single screen select the Activity Name from the dropdown list 2 Enter a Local Name that will help you in Data Collection to differentiate the Single Activity from others if desired 3 Select the Location where the sessions will take place a By default the Entire Geograp
118. r Report Discharges Counseling Summary Report Participant Summary Report 5 Click the button to open the report options screen for that specific report PARIS U yr 121 KIT Solutions 2014 O Select the appropriate report option parameters Note Check the new Save these selections for other reports checkbox to save your report options When you click the button you no longer have to re enter all options the previous options remain and may be modified as needed 7 Click the button to bring up a new window with the report Zl G ea Video Help Info Choose your type of reports and press Search Dkk a lS Select New Report Repor Name Counseling Participant Roster Report Active Time Period Select One vl Begin Date End ate LGU WP FY Type WP Year Save these selections for other reports Show Report This is a sample screenshot of the report options screen Tips e If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc es a 122 KIT Solutions 2014 Using Reports that require Additional Data some reports will load immediately when the button is clicked on Others require additional information to be entered first such as a date range Time Period Select One Begin Date End Date This is one example
119. r settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like PARIS require pop ups to be able to function If your pop up blocker is enabled there is a possibility that PARIS may not function or appear properly You should either disable the pop up blocker while using PARIS while remembering to enable it if desired when not in PARIS or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumbersome it may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block pop ups checkbox is checked then click on th
120. r the number of participants or appropriate count for the type of service in the Count field f Enter any notes regarding the session in the Comment field optional g Click Save to commit your changes i lf you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page PARIS U p g2 KIT Solutions 2014 Locating Single Activities a 1 From the Single Data Collection Listing page begin by selecting the appropriate Target Population from the dropdown list 2 Select the appropriate Activity Name from the dropdown list Paion etose M Fopulation sels 5 Activity Name Search 3 Click the button 4 A list of data will appear Click the button next to the line that represents the data to be viewed or edited Activity Name peaking Events Business Luncheon 2 5 2007 Colonie town Half Day 35 Pages 1 5 You will be taken to the entry screen and this page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips e To locate a particular session on the Listing page select Ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox PARIS U a 93 KIT Solutions 2014 Entering Single Activities Not Defined in the Workplan You may enter additional Single Activities additional sessions to an existing Activity
121. resubmits the WP This process continues until the WP is approved PARIS U a 62 KIT Solutions 2014 ield Offices Direct Contracts e The Field Office will check that the WP has been submitted e The Field Office reviews the WP e There are two 2 radio buttons Field Office Staff will see on the WP Approval screen Approved and Modification Requested Approval of the Workplan e The Field Office approves the WP e PARIS sends email notification to the Provider that the Field Office has approved the WP Questions Modifications Requested e If the Field Office has questions regarding the WP they will contact the Provider to discuss e If the Field Office wants modifications made to the WP they will contact the Provider and will document what needs to be modified and selects Modification Requested which unlocks the work plan enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP This process continues until the WP is approved Field Offices County Contracts e PARIS notifies the Field Office via email that the Provider has submitted the WP e PARIS notifies the Field Office via email when the County LGU has approved the WP Approval of the Workplan e The Field Office approves WP e PARIS sends email notification to the County LGU and the Provider that the Field Office has approved the WP Questions Modifications Requested e If the Field Office
122. rmat is Acrobat PDF file It is recommended that the Workplan Report be viewed from the Reports module if the LGU or Field Office would like to view the Workplan while it s still in the Planning process before it has been submitted for approval See Reports for instructions If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc i D Me 68 KIT Solutions 2014 ORKPLAN REVISION AND UPDATE GUIDANCE Once a Workplan is submitted to the County LGU County contracts or Field Office direct contracts the Workplan is locked and cannot be changed solely by the Provider The Workplan can only be unlocked by the County LGU or the Field Office There are two 2 types of changes that can be made to a Workplan during the year 1 Update and 2 Revision 1 Workplan Update Service Location may be updated by providers without a formal Workplan Revision process For all recurring services Model and Non Model Programs and Counseling the Service Locations of school building or zip code for a given activity location are required but may not be known at the time the Workplan is submitted Based on School District or Locality entered in the Workplan providers may select the school building or zip code from the list provided during their first monthly activity data entry when the actual
123. rograms samhsa gowimatrix all cfm SAMHSA Science Based Programs http X model programs samhsa govitemplate cf ctm page model list Click Knowledge Base in the main menu Click Web Links from the Knowledge Base Listing page Select a category from the Choose Category dropdown list Browse the Web Source list for the web site you would like to visit Click on the link in the Web Address list corresponding to the Web Source A new window will open displaying the web site you chose To close the open web site window click on the 1 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Clicking on the arrow in a Web Source field meb source allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Select Show Report PDF etc P te 140 KIT Solutions 2014 PARIS Feeder Forms The Feeder Forms section is an archive of forms that can be used to collect data during services for input into the application Prevention Counseling Assessment Prevention Counseling Client Tracking Sheet Prevention Counseling Discharge amp Case Summary Prevention Counseling Monthly Activity Census Recurring Program Delivery This is a partial screenshot of the PARIS Feeder Forms Click Knowledge Base in the main menu Click PARIS Feeder Forms from t
124. rticipant can be enrolled in Early Intervention and Counseling at the same time ee PARIS U A 113 KIT Solutions 2014 e The age limit for Teen Intervene amp AAP is 12 20 The age limit for BASICS is 17 25 Teacher Teaching Assistant C School Administration Mandated Referral C School Administration Non Mandated Referral C School Counselor Psychologist Social Worker Referral Source 2 LI Coach Sports CI Self _ Peer L Parent Criminal Justice L Community Agency l Other Teen Intervene Ages 12 20 BASICS 17 25 AAP Prime for Life AAP Provider Developed Assigned To 12 Select the Referral Source from the list Select all that apply 13 Select where the participant is being admitted to using the Assigned To radio buttons Date of 1st Early Intervention FR Session MM DD YYYY LLL Planned Number of Sessions SelectOne M Planned Length of Sessions SelectOne M 14 Enter the Date of 1st Early Intervention Session as mm dd yyyy or select the date of the first session date from the calendar H 15 Select the Planned Number of Sessions from the dropdown list 16 Select the Planned Length of Sessions from the dropdown list PARIS U yr 114 KIT Solutions 2014 30 Day Use Number of days of use within the past 30 days Check any such substance and indicate the number of days Substa nce Pei C Alcohol C Binge Drinking Cocaine
125. rview Schoo P ee 09 2012 7 Key Informant Interview 2 Sch ool Administrators 1 When first viewing the Listing page all of your data is available in a grid for searching Click the Edit button next to the line that represents the data you would like to view or edit Population Survey OASAS Youth Development Survey 11 2012 d Edi 2 You will be taken to the entry screen and this page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Understanding the Hierarchy View County Youth 10 20 Size 35200 Methods 3 14 2013 9 26 00 AM Results 3 14 2013 9 26 00 AM Target Population A Hierarchical View is used when there is a Parent Child relationship Looking at the example Ex 1 shows the parent County Youth 10 20 this is the PIN that was created in the Workplan Development module whereas the items underneath are the children Methods Results and Target Population are all associated with the PIN The need to link a child Methods to a parent PIN Name adds complexity to the process of adding and searching The hierarchical view was designed to simplify these tasks PARIS U A 12 KIT Solutions 2014 a Using the Hierarchy View 1 All of the parents will be displayed on the Listing page upon entering the module These are denoted with a Academies Size 2000 County Youth 10 20 Size 35200 2 To view all of the childr
126. s 2 1000 Broadcast TV q 500 LargeVenue building 1 1 Broadcast TV q pagoa LargeVenue Billboard 26 10000 Consultation Planning Mtgs Development Design oe Sessions County 0 County Churchville i village Select ee Select 9 Penfield town Se Gane Return to Data Collection Landing Page KIT Solutions 2014 Activity Type Social Norms Marketing Media Follow the same steps as Counter Advertising Activity Type Media Advocacy Media Follow the same steps as Counter Advertising Activity Type Retail Outlet Recognition Media Follow the same steps as Counter Advertising Activity Type Advertising Restrictions Policy Follow steps 1 7 under Environmental Activities Monthly Summary General Note Environmental Type Policy screens do not capture Location Activity Type Alcohol Sponsorship Restrictions Policy Activity Type Public Alcohol Use Restrictions Policy Activity Type Retail Outlet Density Zoning Policy Activity Type School ATOD Policies Policy Activity Type Workplace ATOD Policies Policy Activity Type Other Regulations Policies that limit underage access to ATOD and gambling Policy Activity Type Other Regulations Policies that reduce consequences of excessive use of Alcohol Policy Follow the same steps as Advertising Restrictions for all the above screens PARIS U A 101 KIT Solutions 2014 Prevention Counseling Assessment 1
127. s is the area where you will develop your annual Workplan Adding the Population In Need After conducting an annual Needs Assessment for guiding prevention services planning you will need to document your Needs Assessment methods and results for the populations you have identified as needing prevention services The Workplan starts with identification of your Populations In Need or PINS These are the defined populations within the county locality school district zip code or neighborhood that have been identified through the Needs Assessment as being appropriate for receiving prevention services due to high levels of risk factors low levels of protective factors higher prevalence of a specific problem behavior or any combination thereof 1 Click Workplan Development in the main menu 2 Click the button The Population In Need screen will now be blank PIN Name 2 Status Active PIN County Albany Geographic Type Select One v Geo Area Coalition Problem Gambling F 3 Enter a descriptive name of your Population In Need in the PIN Name field e g Albany 7 12 graders Note If your PIN identifies Problem Gambling needs the PIN Name should have Problem Gambling included in text e g PIN Name County Youth 10 20 Problem Gambling 4 Enter the Size of the population for which you assessed Note Enter only numbers comas and periods are not accepted Note If the PIN is associated w
128. se or abuse Single Activities are entered through the following pages Positive Alternatives Single Information Awareness Single or Community Capacity Building Single Positive Alternatives Single Activity 1 Click Data Collection from the main menu 2 Click Positive Alternatives Single from the Data Collection Landing Page The Positive Alternatives Single Data Collection screen will now be blank Target Search 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Name dropdown list 5 Click the button to display the sessions associated with the Activity Name The Sessions will now appear allowing you to edit Session details Actvity Name Date Service Location Length Count Comments Wo i Other Pro social Project Success School Wide LA FAYETTE 120 Yee cop Activities Awareness JSHS min 6 Click the le button next to the appropriate Activity Name to add details pertaining to the session PARIS Us F I 87 KIT Solutions 2014 The Session details will now appear allowing you to enter session details Target Population Lafayette School District TP1 PIN Activity Code Other Pro social Activities Activity Name Project Success School VWide Awareness Length 20min e or es ED Location All E La FAYETTE csp Location LA FAYETTE JSHS EJ count ir ra 200 chars 4r Comment If desired enter in a brief d
129. sessment Methods screen will now be open You must have a minimum of one Survey or 3 Indicators add Population Survey add Archival Indicators AND ALSO you must have a minimum of 2 Interview or 1 Focus Group add Key Informant Interviews add Focus Groups You must enter a minimum of one 1 Population Survey or 3 Archival Indicators a To enter a Population Survey see the Add Population Surveys section of this manual b To enter an Archival Indicator see the Add Archival Indicators section of this manual You also must enter a minimum of two 2 Key Informant Interviews or a Focus Group a To enter an Interview see the Add Key Informant Interviews section of this manual b To enter a Focus Group see the Add Focus Groups section of this manual Once you have saved the Methods a list will appear with all of the Methods associated with the PIN Name Data ta lype Data Source jg Date Completed Population Suvey OASAS Youth Development Survey 11 2012 ea Key Informant Interview School Administrators 09 2012 Key Informant Intermew 2 School Administrators Click the button to return to the PIN Inventory Listing page PARIS U A 26 KIT Solutions 2014 Add Population Surveys lf data from one 1 of the OASAS approved youth surveys was used select the appropriate one from the dropdown list and enter the relevant information on the screen Surve
130. ss Group from the dropdown list The total number of sessions a will now appear allowing you to edit Session details 6 The next session number is highlighted in yellow Click the E24 button next to the appropriate Session to add details pertaining to the session PARIS U a 78 KIT Solutions 2014 The Session details will now appear allowing you to enter session details Target Population Service Approach Secondary Name TOFO Elem ii Minimum Sessions 7 10 Class Group Eubank Session L eee ane ee ee Count a Comment 500 chars r a Enter the date of the session in the Session Date field as mm dd yyyy or select the date of the session by clicking on the calendar t gt b Enter the number of participants at the session in the Count field c Enter any notes regarding the session in the Comment field optional d Click Save to commit your changes If you do not want to save any changes click Cancel 7 Click the k Retumn to Data Collection Landing Page button to return to the Data Collection Landing Page Tips Once you click Save for a session the screen will automatically go to the next session to allow you to enter details The Session will be highlighted on your screen to indicate which session number you are working on You will not be able to edit the details for Session 1 The details can only be edited from EBP and Non EBP Education Initiation In order to have your group viewed as
131. sssscsssscseessecsssssessecessessssessesessesaseesaesesseseeseseesaseesaseesen 81 Adding New Non Workplan Positive Alternatives Continuing ACtiVItIGS cccccssccsessscsseeestecsstessseesteeeeeeeen 83 Positive Alternatives Continuing Delve sssaaa a 85 NN CUI SS eere E E E EE E E N EE EEE E 87 Positive Alternatives Single ACUIVIW icewscarevacneucinaieavssoiwnacatetsuavuinianacstudvesised eivnonsieda len siavasadiaatwniavoadsaauunbes iviehinediinn 87 Information Awareness Single Activity cccccsccessssssssssssssesssseseesnsecssseessseesecsssessssessesanseesesesseeaesanseeassenarses 89 Community Capacity Building Single Activity c ccecsccsssessssscssessscsssscesssesssseecsssesesseeesasesassseeseseesaseesasenseses 91 Locating Single FCUVIN OS ets rocco seseaicete astute seu aene eieo e NEn ea E admeneanentacawateniscecacuusedietecaetehpadeteets 93 Entering Single Activities Not Defined in the Workplan ccccccesssccssessssesssccssesssseesecsseesassesaeseseesasesaesesensasenses 94 COV BUON pe en et ee a re E EE ee ee 95 Environmental Activities Monthly Summary General cccssecssssessssessssesssssecsssscessseesessessseeeessseeseseesaseeseseteess 97 Environmental Activities Monthly Summary Activity SP CifiC ccssecesssersesscssseerssersesseeessersasersesteesaseess 98 Prev ntion CG OUMSE ING AS SCS SINE arsina a naia a a a a 102 Locating a Prevention Counseling ASSESSMENL cccecssssssss
132. ssssressunsnsreururunsnnrourneunsnonnunnnoaonnunnunrouonnnnnnnannnnnnnnnsanannnnunroaonnnnnanannononnnnnnsnoanununaena oT AN 59 PANONNA APO O ea A eee ee er eee ee 60 Validate Workplan Logic MOGG Il swsascusesesasscedinecieaaneinesoasadevasuvnssnsnutinsbiaeuedaiadddsdiaveluteduedididusedamindinesennnucavessnvaanunebnsaiwaytl 61 Workplan WP Approval cc cccccscsscssssssscsssssssssesessesessessessesesseseesessesseseesessesseseeseusesseseesausessassasseseusausaseeseusansasseseesansas 62 Sa edendi eens T E EEE A A 64 SUPINE VV ONO AM ee E E ETO E A E eocdaseeed 66 Approving tne VV ONION sieriem nna a a eraai haere aa a a 67 Workplan Revision and Update Guidance ccccsscssssssssssssssssssessssessssessecesseseesessesessesasseseesessesassesaseseesaseesateesaesasenss 69 BEINAN A ROVI ON erne E E 70 Discontnumng A WOrkpiaN RoMein aE Ea aAA EEAS 71 A OM U cette cose E baat EEEE O E E EE E E A EN 73 Data Collection GUIS S rc aceea ten ascensassssevescenaadlavassstainassosdcece a a a a nceciceuanttieldneives 73 EBP and Non EBP Education Initiation Model amp NOn MOdel cccccccsesscsssssssssssssssecsssesssssssesseseesassessessesensanes 75 Adding an Additonal Class GroUD ssenari tists tt mtr meee et ee een ev nee eee 77 EBP and Non EBP Education Delivery c ccessssssscssesssssessesesesessseseeseeseesessessessessessessessessessessussassessessessnsensans 78 Positive Alternatives Continuing Initiation ccccecsesssc
133. st be entered into PARIS by March 1 for calendar year providers and by September 30 for New York City fiscal year providers After this reporting deadline date PARIS data collection will be closed to allow for cleaning analysis and annual reporting In case of unforeseen and emergency situations providers may request a waiver to enter data after the deadline Requests for a waiver to enter delinquent data after the PARIS annual data collection deadline will only be granted for emergency situations A waiver request must be sent by email to OASAS PARIS Helpdesk ParisHelpDesk oasas state ny us with a copy sent to the providers OASAS Field Office Regional Coordinator OASAS will inform the provider of the disposition of their waiver request within one week The data collection module will be reopened for a period of two weeks from the approval notification date Only one waiver per fiscal year will be granted Exception for recurring programs that began sessions in one contract year and finish sessions in next contract year For recurring programs begun in current year providers should continue to use their current year Workplan Data Collection Module to enter the remainder of the sessions PARIS will automatically generate screens for monthly data entry of the Service Approaches that were identified in your Workplan All required data elements not identified in your Workplan will need to be entered as a part of monthly data reporting If you d
134. strict ALBANY CITY SD 9 Enter the target population in the Target Population box Note Enter only numbers comas and periods are not accepted Projected Number of Participants PIN Size 6000 Target Population to be Served PARIS U a 34 KIT Solutions 2014 0 Enter the Target Population Demographics Selections for these dropdown fields are based off of those selected in the Needs Assessment Results module PIN Population In Need Demographics Aqe Grade Gender 6 Race ga Ethnicity 2 DWA 35 Available Aqes Grades Selected Ages Grades 0 4 pre k 12 14 grades 7 9 5 9 grades k 4 15 17 grades 10 12 10 11 grades 5 6 18 20 HS Senior early college 21 24 later callege young adult Remove All lt lt You can use CTRL mouse or Shit mouse ta make multiple selections The Add and Remove buttons will mowe yourselected items The Remove All button will remove all items Universal v Enter the number of estimated participants that will receive prevention services in the Projected Number of Participants to be Served field Note Enter only numbers PARIS cannot accept commas Select the Age Grade of your Target Population from the dropdown list Select all that apply The Gender is filled in automatically for you based on the Gender specified in the PIN Note If you selected Universal in your PIN Results the Gender field can be change
135. t The answer will appear in the box below 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen a a PARIS U yr 138 KIT Solutions 2014 PARIS Library The Library section is a repository of commonly requested documents index code definitions and other general documents that should assist with the PARIS application Use the following instructions to access the documents in the Library section 1 Click Knowledge Base in the main menu PARIS Library WP Needs Assessment PARIS Library WP Target Population PARIS Library WP Service Approaches PARIS Library WP Approval Process PARIS Library WP Other PARIS Library Data Entry 2 Click one of the PARIS Library categories i e PARIS Library Admin Staff PARIS Library WP Needs Assessment etc from the Knowledge Base Listing page Archival Indicators NYS OASAS Risk Factor Chart 2006 Risk and Protective Factor Surveys Risk and Protective Factors Glossary This is one example of the Category List that will appear 3 Select the document you would like to view by clicking the button to the right of the Category Name 4 The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c Toclose the PDF window click on the I 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Tips e Cl
136. t the appropriate Display Mode a Edit Active Assignments participants who have open Assignments but haven t been given a Disposition and Admitted counseling participants without a completion View All in WP Year all participants who have open Assignments and have been given a Referral within the current WP Year History Listing View All Assignments users may view one participant s history of Assignments using the Participant Code field History Listing Note These participants are considered Inactive Edit Active Assignments View Allin WP Year View All Assignments 3 Click the button 4 A list of data will appear Click the button next to the line that represents the data to be viewed or edited Target Population ID __ Participant Date of First Early Intervention Location Session Lac Falls SD 930212 2 27 2012 e aii ii E This is an example of the Edit Active Assignments Display Mode PARIS U yr 116 KIT Solutions 2014 You will be taken to the entry screen and this page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips e To locate a particular participant on the Listing page select Ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox DWO 117 KIT Solutions 2014 Early Intervention Completio
137. tervention Assignment from the Data Collection Landing Page 3 Click the button The Assignment for Early Intervention screen will now be blank Target Population Select One iv Location Select One Participant Identifier Code OOOO O O Re Assignment to Early o Intervention Gender Select One Grade w Race Ethnicity Select One w Age Select the Target Population from the dropdown list 5 Select the Location from the dropdown list 6 Enter the Participant Identifier Code Note The Participant Identifier Code may be up to 10 characters long and any combination of alphabetic letters or numbers to identify a participant You cannot use any punctuation marks or symbols a lf you are attempting to enter a re Assignment a new Assignment episode for an existing participant ID select the Re Assignment to Early Intervention checkbox indicating that the participant Identifier code previously received an Early Intervention 7 Select the Gender of the participant from the dropdown list 8 Select the participant s Grade from the dropdown list 9 Select the Race of the participant from the dropdown list 10 Select the Ethnicity of the participant from the dropdown list 11 Select the participant s Age from the dropdown list Tips e The button will allow you to verify if a participant ID is already in use A participant ID can only be used once no matter the workplan e A pa
138. the Single Activity in the Other Description field 3 Enter a Local Name that will help you in Data Collection to differentiate the Single Activity from others if desired 4 Select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list Denney Occurrences Expected Number of Per Occurrence Event Session Length in select One minutes 5 Enter the Number of Occurrences 6 Enter the Expected Number of Participants at each Single Activity 7 Select the Event Session Length from the dropdown list 8 Select the Start and End Month from the dropdown lists Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Alcohol Hospitality Industry Other Arts Cultural Organizations Impactors ATOD Prevention Professionals ATOD Treatment Professionals w You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items 9 Select the Other Impactors from the dropdown list You
139. tivities Positive Alternatives Continuing activities must be the same type of activity provided at least five 5 times in the same location to be classified as Positive Alternatives Continuing If the activity does not meet this definition it is classified as a Single Activity These activities increase protection by providing structured opportunities for pro social interactions with family peers and others e g positive alternatives to substance use They include music arts sports clubs cultural heritage and other recreational activities These Positive Alternatives Continuing activities are labeled Continuing because unlike regular Single Activities they are repeated daily or weekly OASAS created this category to reduce providers need to enter demographic information male female age grade race ethnicity each day the service is provided After clicking the Add New button the Service Approach Positive Alternatives Continuing screen will now be blank oe Name IOM Prevention Select One Level l nn Select One iv Name Details 1 From the Service Approach Positive Alternatives Continuing screen enter the Local Name 2 Select the Institute of Medicine IOM Prevention Level a Indicated targets individuals with high risk factors and early substance use b Selective targets subsets of the total population with high risk factors c Universal targets the entire population or
140. to save i DWA 52 KIT Solutions 2014 Prevention Counseling A service provided in accordance with an Individualized Services Plan ISP to those participants who meet the admission criteria set forth in the prevention provider s policy and procedure manual Prevention counseling services may be individual group or family After clicking the Add New button the Service Approach Counseling screen will now be blank Available Selected Altamont village aoe Bethlehem town Coeymans town You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items This is a screen shot of the Prevention Counseling Service Approach with a Geographical Type of County 2 From the Service Approach Counseling screen begin by selecting the Location where the counseling sessions will take place Note The GSA displayed is based on the Target Population information selected in the PIN Inventory a Select all that apply from the Available list on the left Click on the item name from the Available list and then click the button to move it into the Selected List Note To select more than one item at a time hold the control key while clicking on the item names Then click the button to move the selections into the Selected List
141. u do not want to save any changes click Cancel Click the button to return to the Data Collection Landing Page PARIS U A 77 KIT Solutions 2014 EBP and Non EBP Education Delivery A Recurring Activity is a prevention service to a fixed group of people who are enrolled for a fixed period of time in a planned sequence of activities that through the practice or application of recognized prevention Strategies is intended to educate develop skills reduce risk factors increase protective factors and reduce the prevalence of substance abuse and other health risk behaviors There needs to be a minimum of four 4 or more sessions to be defined as a Recurring Activity If an event does not meet the definition for recurring activity enter the activity as a Single Session Activity 1 Click Data Collection from the main menu 2 Click EBP and Non EBP Education Delivery from the Data Collection Landing Page The EBP and Non EBP Education Delivery Data Collection screen will now be blank Seion Saone E Population SEE ae Approach ClassiGroup E Feen Cheek J This is a partial screenshot of the EBP and Non EBP Education Data Collection screen 3 Select the Target Population from the Target Population dropdown list 4 Select the Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based on those selected in the Select Target Population field 5 Select the Cla
142. utton is used to enter a new Workplan for the upcoming Planning year You have the eels to copy a previous Workplan a Workplan from a prior year or to begin a brand new one You must be logged in using the appropriate permissions Prevention Director or Program Contact h PRU Select One Period Copy From Previous Year Select One Delete Cancel From the Home Landing Page click the button Select the PRU from the dropdown list From the Copy From Previous Year dropdown list select Yes or No d b Yes lf you will be working with the same Target Populations and Service Approaches from a prior year you may select to copy a previous Workplan When copying a previous Workplan all information from your previous Workplan is carried over and you may modify the Workplan in any way add additional information or remove information that is no longer accurate to suite your current plan No Begin the Workplan from scratch Click Save to commit your changes If you do not want to save any changes click Cancel Note If you do not save a Workplan draft will not be created Tips If you find that you need to start your Workplan over completely you may use the button located to the right of the Workplan Status labeled Planning to remove the current Workplan draft Click the Add Dat for Next Planing Year button to begin again PARIS U a 21 KIT Solutions 2014 ORKPLAN DEVELOPMENT Thi
143. ved workplan while creating the new revision draft Once the revision draft has been approved by the LGU FO then the new changes will reflect in Data Collection It is recommended discussing the proposed revision s with LGU FO before beginning it Some revisions may not be necessary The Status cannot be changed on PINs Target Populations and Service Approaches when the 2013 2014 workplan is in a revision Discontinuing a Workplan Item The Discontinue check box is new and replaces the Status dropdown list The Discontinue checkbox is available on the PIN Inventory page the Target Population page and all Service Approach pages Selecting the Discontinue checkbox indicates that you intend to discontinue the workplan item and can no longer collect data for the item Enter descriptive name for PIN Complete all boxes Click save PIN Name 2 Status Size PIN County New ork Geographic Type Custom Custom NYC Catholic Schools Coalition Problem Gambling The Discontinue checkbox is unchecked by default Upon saving the record will be marked as Discontinued and is still visible on the Listing page a Size 15169 Methods 3 13 2014 5 03 00 PM Results 3 13 2014 5 03 00 PM tae 71 KIT Solutions 2014 Once the workplan is REV State Approved the Discontinue checkbox can no longer be unchecked Any item within the workplan marked discontinued may not be modified and is read only Data can no lo
144. wants the Provider to make modifications they will contact the County LGU to discuss what needs to be modified and why e The County LGU and Field Office come to agreement that the WP needs to be modified or can be approved as is e If the County LGU and Field Office agree that the WP does not need to be modified the Field Office will approve the WP PARIS sends email notification to the County LGU and Provider that the Field Office has approved the WP e If the County LGU and Field Office agree that the WP needs to be modified the Field Office selects Modification Requested and the County LGU will contact the Provider and will document what needs to be modified and selects Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP This process continues until the WP is approved PARIS U a 63 KIT Solutions 2014 taff Credentialing Number of Credentialed Prevention Professionals CPP OASAS wants to know how many CPPs are presently employed in OASAS prevention programs Insert the number of CPPs that are presently paid employees at your program Do not enter percentages for CPPs Ifa staff person is a CPP and works 50 time count that as 1 CPP Additional information on Prevention Staffing Requirements can be found at http www oasas state ny us prevention documents 2009PrevGuidelines pdf es S Vi
145. workplan if the previous workplan was copied Please refer to your approved FTE allocations from the previous workplan and make modifications based on changes in staffing and planned service activities Prior workplan FTEs appear on the last page of the Workplan View report Any FTE category that has an associated workplan activity requires a non zero FTE entry The percent column displays a total overall percentage There will be two additional rows displaying subtotals for each PRU type If Project Success has been added as a Model Program the EBP Prevention Counseling FTE must be completed Partially completed FTE information for a PRU can be saved for subsequent editing during the workplan development process A View FTE Credentials button similar to the current View Workplan button is available in the Workplan Approval module P te 25 KIT Solutions 2014 Needs Assessment Methods This Section describes the assessment tools used to identify the PIN You must use data from one 1 of the five 5 OASAS approved youth surveys or a minimum of three 3 Archival Indicators in addition to either two 2 Key Informant Interviews or a Focus Group AORN Click Workplan Development in the main menu From the PIN Inventory Listing Page locate the appropriate PIN Name from the list Click on the amp next to the appropriate PIN Name Click the link entitled Methods to enter your Needs Assessment Methods The Needs As
146. y To create a staff account use the following steps 1 Click Administration in the main menu 2 Click Staff from the Administration Landing screen 3 Click the button The Staff Information screen will now be blank General Information Salutation select One B Permission Default Select One w Title Stats Select One v Second Language select One 4 Select a Salutation from the dropdown list 5 Enter the staff member s First and Last Name 6 Select the Permission Default a Admin permissions should be given to the staff member that is acting as the administrator to PARIS The administrator is able to add and edit staff into PARIS and DOES NOT have access to Workplan Development or data collection b Prevention Director permissions should be given to the staff member that will be submitting Workplans for approval or requesting Workplan Revisions c Program Contact permissions should be given to the staff member that will be entering the Workplan Development and data collection d Data Entry Staff permissions should be given to staff members that log onto PARIS and enter data collection e Read Only permissions should be given to staff members that provide prevention services but may not do data entry Staff members with Read Only access will only be able to view data within PARIS 7 Enter the staff member s Title
147. y data should be no older than three 3 years from the date of survey data collection add Population Survey 1 From the Needs Assessment Methods screen click The Population Survey screen will now be blank ir Select One oO Semo O y Survey Mame Month Completed Motes 2 Select the Survey Name from the dropdown list Note If Other is selected you must identify it by name in the Notes field and are required to collect a minimum of three Archival Indicators 3 Select the Month Completed from the dropdown list 4 Add any Notes pertaining to the Survey as needed 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e Population Surveys must be within the last 36 months prior to the Workplan Year e f Other is selected as the Survey Name you must enter 3 archival indicators to fulfill the required amount of Needs Assessment Methods KIT Solutions 2014 tae 27 i Add Archival Indicators Archival data is any data that has already been collected and or documented at the local state or national levels and an Indicator is a specific piece of data related to what is being measured OASAS is requiring the collection and examination of at least three 3 archival indicator data for the purposes of determining a PIN Archival Indicator data is required to be updated annually in the Workplan The archival data should be no older
148. you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page Tip e To locate a particular participant on the Listing page select Ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox PARIS U A 119 KIT Solutions 2014 Void Button Users may Void the most recent Completion This will remove the participant s discharge so that users may enter a different Discharge record via the Active Admission listing etc For example if a Participant was mistakenly given a date of 04 17 2007 this will be removed and then enter the correct Discharge Information Date of First Early Completion Identifier Intervention Session Code Location a HONEOYE FALLS 030212 aa mis view voia 1 Locate the participant ID you would like to void 2 Click the 2i button Once a Discharge has been voided the user must then Edit the information from the Active Admissions listing page as they do with all Active Admissions To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Assignments for the participant 3 Click the E button next to the appropriate Date of Early Intervention Session Tips e Inactive Participants on the Assignment History views cannot be edite

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