USER MANUAL
Contents
1. Set Active 3 Active container will appear in blue Container Tree View fe E amp E Active Containef Search Container Go 7 na g Add Update Copy Delete Clear 4 m Item Tracking System J Recycle Bin 4 O Reagents Storage 4 D Samples Storage 4 C Freezer 3 D Box 1 i Shelf 2 Step 2 Go to the container you wish to move the items from and view the items select review stored items 1 Select Box 2 2 Select review stored items tem Lage Browse Ls Stare bem Here Latranced kem Teale m Fram Exija Container Tree View mi ative Contaner Bow j i z a 4 3 6 7 Search Contsiner Bn HODIE 10 S03 100 303 1 SoS A E Jya p SetScnem See Uecote Copr Debem eg 4 Them Treking Sysbhem B T Rocpre Bia 45 I Reagents Storage a J Sampla Storage c 4 Freezer J _J Shef i D E A New screen will appear Select the items you wish to move to the active container Box 1 Review Container Items i sxitems The checked items in current container Box 2 will be moved to the active Current Container Box container Box 1 For selected items Move Items Out Check Items Out Export for Barcode Printing L Printing Help Toggle Barcodes T ove Checked Items to Active Container Active Container Box 1 a No E Container Type Container Name Container Code Item Name Item Barcod 1 Grid Ad 90003107 Lasagn2. Laboratory group members can use the system to coordinate their material usage BxItems encourages laboratory collaboration through a whole suite of online tools to increase the quality of your research and results Barcode powered Item Tracking with BxItems BxItems management system tracks container and sample information with barcode labels Using barcodes is common in large complex inventory and tracking systems It is standard in the BxItems inventory control and tracking system Our tracking system allows laboratories easy and efficient management of their items and samples by scanning or entering a barcode to retrieve the complete item details and history With BxItems you will know the location of every container item and sample in the laboratory e BxItems provides an easy and affordable way of container tracking Our system supports barcode inventory management Our online tracking system is compatible with many of the popular brands of barcode scanners These scanners are affordable easy to use and require little upkeep Ask us about how we can supply you with 100 BxItems compatible hand scanners today e Use the barcode to track items Every location and every item stored has a unique barcode for inventory tracking Container and sample tracking is simple and more accurate You can easily control what is on hand and where it is stored Our barcode tracking system lets you track the amount that is used and by whom e Retrieve cont
3. E amp E Active Container Not set yet Search Container Go ea T Xx pdate Copy Delete Clear a jax Item Tracking System Ty Recycle Bin 2 Fill in container information Since this is the largest container it holds both sub containers and grids The lab itself doesn t have designated storage grids Attach a photo if you wish to help aid in locating rooms closets freezers etc l Rem Trai Set up New Containers Camiainar Typa Laginakiry g Rodi Freszar Shelf Rack Gow Plate Hama Ay Lab Descnpbon This labecetecy bea J pein coo nod icrege coon Sheree Trp Holds qub containars or rics only Shores karma only tard i cathe io Yag e g Box Plata Chossa Fae ho dia chosen Fia i Chogee File pode chee Fia 2 Choe Fle odie chian Suara Tier 2 Room Within a Lab 1 Select Your lab name for the next level and click Add Container Tree View fez amp m Active Container Not set yet Search Container Go x Clear 2 Enter your information Since this is a room it holds sub containers and items The room itself doesn t have designated storage grids Attach a photo if you wish to help aid in locating rooms closets freezers etc n Set up New Containers Comainar Type Roam ag Room Freecer Shelf Rack Box Plate Mame Rein Bescnpboni Lak Boom 1 Farn 1 Storage Clot 2 Freezers 2 Lab Staeticra ami
4. J Recycle Bin 13 My Lab 4 J Room 1 4 Freezer 1 Te ents Shelf 2 a 1 Update any necessary information name of shelf number of items allowed on shelf grid size Update Container Settings Tree shell Ap Room Freeger SheF Rack Box Plate Magee Shel Soden Daarin ems Sigowed 1 0 jae bws oon bainer can WEF Ook ee eee Vf container hss grd ieg Bori Grid size 1 e x 5 fe Mecimum items in each grid 1 Di a Y i meaw bhe niaar doas ooi Ais wa a Photo Chace Fila io fle chosan Fike 1 Choose Fl io fie chasan al Fis 2 Choose File tis fie chosen Upiste Cantaira Irit Store Items in a Container You can now add items to your shelves in the freezer Begin with the shelf you wish to add items to and click store items here You will be allowed to add as many items as you specified for each grid Container Tree View E amp E E E g Container Grids and Stored Items Active Container Not set yet wel Shelf 2 Speigne Go L Store Items Here Search Container gt O 7 n rx 1 2 3 Set Actiwe Add Update Copy Delete Clear 4 fj Item Tracking System j LJ Recycle Bin 13 A 4 J My Lab 4 Room 1 4 Freezer 1 2 3 Shelf 2 Specimens Eu Ei You may now begin moving unstored items to grids on the shelf Simply drag and drop and click save when finished Store Items in Container amp Home T
5. defox J Eid L PO Bau Sarees Sors Freser Seat Ege Row SOs 03 Blog aoe Sates Storage Frenar Sera AeA 2 Bar J OS Boe campie Storagesepeerer Seo deo 3 Boor d OOS 4 Bow Horij Boe i Sea Boy supplies Roane Freazer deere rou 3 Roy J OOS Bae amga oraga Froan SehEagerts alhor G Bow 5 ee lt lt Hotes ae lace Tene gt Move All items Out to Unstored Status All items are easily moved out of a container for later storage This function will move all items ina container to unstored status Navigate to the container you wish to empty in the container tree You can move all items out from this area or you can store more items if you wish Search itari oo Container Grids and Stored Themas ltem Lkagae 4 Browse 2 y EF oF Boe Bow A d chanced kem Tool Imat From Bates G Stera Eai Hiro Container Tree View eS mt es Conianer Mint aac vat Saanh Contener Gn i 3 3 4 5 E 7 BD w bo p JopoI77 MOT aa Anan agg Upisa Cafe Cake Clear i z mal Diii Wrecking Sye U ihocpco Bii 9 O Aaagants Storage E O Sampar Soraga D Sampos Storage 2 O Suppkas Reon c J Frauta 3 LJ at Bor A CJ cheat i D Ci Freezer A Margate le conleirer le evra by Pie At Section 8 Usage Summary Bxltems will keep an audit trail of all of your checked out items The Item Usage summary will show all items that have been checked out and their usage history Click on Item Usage Browse to view your checkout history M
6. drawers or cabinets with many small containers or cells to hold your inventory Take control of all these small and easily lost items in your laboratory BxItems offers a fast and simple to use Box storage view for tracking your Samples You can move samples around online in the virtual box with a simple drag and drop This view gives you a convenient visual management of your inventory when getting items out or when putting items away Section 1 Tour of BxItems Main Screen The Bxltems Main Screen Has Three Major Areas My Group Items Container Tree Top containers My Group Items From the Group Items Area you can add look up check in check out or import items Click on any link to perform an action My Group ITEMS nide this panel Add Items Look Up Check In Check Out Relocate m T oo Summary Screen The summary screen shows the total number of items Stored Items Unstored Items Expiring Items Expired Items and Low Quantity Items All hyperlinks will direc you to the main items page My G rou p Ite MS Hide This Panel 4 Add Items Look Up Check In Check Out Relocate Total Items 3 31 Unstored Items 2 12 he first number is the total of unique Stored Items 2 19 items and the second number is Expiring Items 15 0 0 the total of all days items Expired Items 2 16 Low Quantity Items 2 Selected Items O Search Items Go Item Usag
7. items easily and efficiently by scanning or entering a barcode to retrieve complete item details and history BxItems helps control inventory tracking with a check in and check out system When you check out a container reagent or item you can record the amount left in the container for tracking reordering and usage measurements Key Features e Easily create a storage hierarchy with BxItems Virtually model your storage facilities or model your process flow through your Lab regardless of their complexity Our inventory control tracking system allows as many levels as needed Start at the facility site level and progress from building down to individual sample tubes e Complete visibility Locate stored items easily on screen with a visual hierarchy tree view and integrated search tools Quickly browse containers and know if you have all the resources needed before you start an experiment e BxItems provides an easy and affordable way of container tracking BxItems supports barcode inventory management Each Item and container has a unique barcode You can easily track what is on hand and where it is stored e BxItems helps control inventory tracking with a check in and check out system When you check out a container or item you can record the amount left in the container for tracking reordering and usage measurements e Export data BxItems export tool provides a table view of the materials data e Intrinsic group based functionality
8. 2 Scan the barcode using your 1 d barcode scanner or 2 d barcode reader Your cursor must be in the barcode box Check Out Items ii sxitems Item ID or Barcode Look Up Notes Scan the item barcode and the item information will list Check Out Items 3 Once the item is scanned all items containing that barcode will appear in the list Check Out Items pxttems There TD ar Barcode 10001302 Lane Us eet thee ee ei ATTE pe dhahir ceil ell die Coie diel Ehk on Check Cul fen Anima Sameer ID 10001304 Cie TOMEI EHEZ Emich dvattahie Cormaine Dare Sored Siored By 20001039 F i Ew 2012 05 16 LJ Notes Check Items In or Out Without Scanning a Barcode If a barcode scanner is not available items may also be checked in and out by navigating to the item you wish to check out and select the Check In or Check Out Option Navigate to you r item using browse search or click on an item in its container 2 3 4 5 6 10001303 10001303 10001303 10001303 B Select Sample B from this grid to check out E D Select the Option you would like and you will then be directed to the regular check out screen Item Information Home Actions Update or Copy e Check In Check Out Relocate Usage Summary Total Quantity 19 Batches Time Added Added By Container 2012 06 01 11 28 16 ic a Room Samples Storage Freezer Freezer 2012 06 01 11 28 1 10001303 Room Samples Sto
9. 2 Tealleys barbi Type Holts sub containars or ark onk Shores kama on xr tore in container n Yas a g Bor Pata Choasa Fie Hio tia chain H Fia i Choose Fie po tia chosen Fie 2 Choose Fle pio dia chiin Suara Note that as you build your tree Bxltems will track it for you My Group Items is nira d add theme Look Upa Check Ine Check Gur Reo f aca Hy tab j Total Items a Deacnpikiu Thee libero Hkn I mkiri eT A ee e Unstoresd hems i Selected Themes a ithe bd be econ te Gaart Teoma Geo E E Li Ewpmt Contain Iho i his and top ab innbanara L Espot Contaire mio Trac eed al Sub ooriaitrers recurshaly Total Items jssnorc000 akrad Ls Store Hore bens Here OSes ten Tice mpor t From irose Container Tree View i al Active Cantarem hot Gof yati esth Cortar inn Properties n 7 Ts cs i be Anja Aad Upc Cony Cet Cher Troe Room Hana Aoom 1 Pise tems 1000000 Desmipton Room i has i Steraga Dassi 2 Fraazes 3 Lab Statens and 2 Trollas 48 Dem Trackivy Syetaiti Lili iii Tier 3 Add a Freezer or Other Storage Location 1 Select Your room name for the next level and click Add Container Tree View ee E amp m Active Container Not set yet Search Container Goa t na WK Hpdate Copy Delete Clear 4 i Item Tracking System E a 2 Fill in your information Your freezer has 3 shelves and holds sub containers
10. 7 FOF dssrnpbyn 2 24 Hamed This is 2011 12 Bkini i 27 1 02 05 2011 05 05 Poe g ceecipboan a H 33 Mamet The 4 2011 127 Beelnigks 1 ci 21 1 02 04 2012 04 Ped d scnpbon ga Saed m mim This H 2011 1 Biolofoks 1 a 2071 02405 204 14 05 Pace leew diacripban o5 a J 201 2 05 T ia La Select an action Chaplain 1 27 of 27 rotorda Page dof i Undelete Items Any item cn be undeleted From the Main Items Screen Select Show Deleted Records Select items to undelete and click undelete Items All Stored Items Unstored Items Low Quantity Items Expired Items J Search pul Browse All Records Set Default Columns g Print Search Result List of Deleted Items Displaying 1 10 of 10 records Page 1 of 1 A New C Show Active Re core Undelets i Export Name Description Expiration Manufacturer Quantity Stored Reagent 444 2012 03 23 AAA Reagents g Gloves a Reagent AAA 2012 03 23 AAA Reagents g m 4 Reagent AAA 2012 04 04 AAA Reagents g m 3 Reagent AAA 2012 03 23 AAA Reagents g FA 6 USB 2 Sony oO Fl 7 Reagent 4 o F 8 sample 0 A 9 sample 0 10 sample 0 Select an action Displaying 1 10 of 10 records Page 1 of 1 Section 10 Exporting Items and Barcode Printing Exporting Items Items can be exported from the Main Items Screen Search or browse for items to be exported and click the Export Button Items will be exported to Excel format Items All Stored
11. Bxiiems ONLINE ITEM STORAGE TRACKING oe BIOINFORX a BiolnfoRx Inc 510 Charmany Drive Madison WI 53719 608 467 4936 info bioinforx com USER MANUAL Updated June 12 2012 Contents BE WL OGG TICINO ENN CUMS e a E ae peuk soe sta tees E E E E 4 DAE DENS scacerrtns crac cas cese stones oe corsanaote tannic seine conte toeuast uence E E E 4 IO TO QS reac E E E E A E E E E ores tens moameaane E A ney ranteenneneats 4 Barcode powered Item Tracking with BXItemS cccccccssseccceesececceeesececeeseceeeeececeeaseeseeaeceseuneceseeeeeeeteas 5 Inventory Tracking with BxItemS cccccccssseccccseccccescceceeseececsenececeeesecessesececenscesseeecessusecessugeseeeseneeeten 6 Section Tour OF Bxitems Main SCrECI espuicermeinr niies o Ernanin Ea E E EREN R 7 My GOUD IONS aoee A T 7 SUNITA TAA E i ew caress ee cain arcs E E va spre atv baron A sare ance sae E E E E cn satneenaees 7 COnN WCC orcas cane E E anieeepcnossatarutan ope entaee E E eeteanscneepenend 8 TOP containers ANG Unstored ITEMS siccissicicieisccivassceececssseeresseceeosansescenscsasavesuseodvassevincosstitdaeecteseeeossaecsesisads 8 CU MeL sete etree inspec rc se sis Sa ein E aun ote E A E 9 Adding New ITOMS cccccssscccesscceceneeesececeneeceeneecsusceeeueeeeeeeeeeeeeesencesaueccuaucessneceseneeeeeeessegecessnecessneceneness 9 Add Items Using the Add items function ccscsessosevscucsssscnecoussectessscnecussestousscnenssscnsousr
12. EMS nide this pane Add Items Look Up Check In Check Out Relocate To add NEW items use the Add Items function checking in more of the same item will be reviewed later Clicking on the More Link will reveal more categories to enter Record New Items pxutems Browse Type Name Quantity 1 Unit Each More Vendor More Expiration Time Lot Number Cost Per Item Quote Number Validate Reagents Date Validated U FontSize Font Family Comments Jo SSS SSS r Attach files Select files Clear list Files 7 z Save As New litem Clear all fields To add your items enter as much data as you need You do not need to fill in every category but Name and Type are required The example below shows the third area with the More revealed Enter date for expiration if needed also a minimum quantity Entering this data will add your items to the Be sure to save your new item low quatity and expiring database Lot Number Quote Number Vendor Expiration Time Validate Reagents Cost Per Item Catalog Date Validated Safety Level Vendor Code Date Manufactured Storage Instruction Date Purchased Purchased By Minimum Quantity Maximum Quantity Font Family Font Format Font Size Any file can be attached here An image file will show a picture of the container or item 4s Comment
13. ET secretes eeoascecteie even cas nestameccontnery EE ES 24 SECCLION 72 REI O Cale LOAIS a rE 25 Relocating Items to a New Container Method 1 uuu ceccccceeeccccessecceceesececeeseceeseesccesaueeeseeneceesenseceeseneeess 25 Relocating Items to a NEW container Method 2 cecccccssecccceesccccceesececeesecceceeseceeeecceseueeceeeeusesessuneees 2 Move All items Out to Unstored Status ccccccccsssssssseecccccseauaeesseeececesssaueuseeeesessueeseeeeeeesssueaaeseeeeeeess 28 SECON GO Sale SUMMAI NV anaa a encid a eaecca sauace enact abe E 29 SECtION O Deleting tems cicccceciccis se erick casicsecleevanttAiacanedaceeietleniauselacia seni eieeed aceeatudaseeas 30 Clear iio aC Ont anne 64 25ntecaactys ite 8 aati E S 30 Select Items to Delete from Browse IteMS Screen sesssecccccccseeeeesseeeccccessaeesseecceesuauaueeeceeeessuagaeeess 31 Undelete tems carcan Goa eeceitousconnates sean A E usages ales Koos basuscdiacdes eaneaseances 31 Section 10 Exporting Items and Barcode Printing cccccssecccsseecccsecceececenececeeeceeceeeseeeeuecessuecessuseeees 32 EMD OES WECM Sek dee cote srecanas a E have ev aint dete Season eo vetted neaetcaiae cn teranetas 32 Barcode PrINUNE ueia semaine ravades vayaleosoasaennneesuegroa nate araneueacarastioesaiaaessaumorspesuemeares 32 Introduction to BxItems What is BxItems Items Anything that can be described in words or files Examples include office Supplies research reagent
14. Items Unstored Items Low Quantity Items Expired Items W Search X Browse All Records Set Default Columns Print Search Result J w List of Items Displaying 1 27 of 27 records Page 1 of 1 New G Update Dy Delefe A Export rr No Name eS LION Expiration Manufacturer Quantity Quantity Stored Unstored mM 1 USB i Sony 16 g rl Reagent B 2012 05 17 1 09 m 3 Reagent New Reagent 2011 12 BiolnfoRx 6 0 O1 m 4 Reagent B 2012 05 Fi g gg FA 5 Animal Sample 2 0 Barcode Printing Any label printer can print barcodes from Excel files Some may require software Export the items to print barcodes and print the barcode field saving the file as csv is standard If you do not have specific software for printing barcodes you can create them in your Excel file You can use any add in for Excel that will convert your barcode number to a barcode or download the barcode font for Excel
15. a 10001303 2 Grid AS 90003108 Lasagna 10001303 3 Grid AG 90003109 Lasagna 10001303 4 Grid Ay 90003110 Lasagna 10001303 3 E Grid AS 90003111 Lasagna 10001303 Tip Sort multiple columns simultaneously by holding down the shift key and clicking a second third or even fourth column header Relocating Items to a new container Method 2 Items may also be relocated by scanning the barcode of the item 1 From the home Screen Select Relocate My Group ITEMS nide this panel Add Items Look Up Check In Check Out Relocate Total Items 27 124 Unstored Items 0 0 Stored Items 27 124 2 Scan the item ID to bring up the item to be relocated Relocate Items tl BxItens Tom ID of Barcode 10101313 Likup SamiHe 6 I0 DISS Code 10001 5035 Batch Relate Available Container Dabe Stones Shored Ay 20001054 fF i L 80009002 41 2512 06 01 11 38 14 20001055 1 i QO0039002 AF 212 068 401 11 28 17 20001056 1 i QO0039002 435 12 06 01 11 28 17 20001057 1 L QO0039002 84 2oi2 06 01 11 28 17 20002574 1 15 20006666 2017 06 12 15 03 22 3 Look up the container you wish to move the item to You can type in the first few letters of the container name and then select from suggested containers When finished click Relocate Coram Bae Loaklip weave Da brei otoi tems re Atl petal eocation Comala Code Troe Sherry Atk pel Guppies RoomsFreeper JeBox 4 Boone Sees Bow Sanger SorageeFreazar SeShelf
16. ainer or item information quickly Scan the barcode or enter the identity code to quickly retrieve all the recorded information in our sample tracking system Our tracking software reduces the amount of time in the freezer This will help keep your samples at a more stable temperature and reduce spoilage e Update container or item information easily Permissions can be set to control unauthorized editing or deletion Our tracking management system protects the integrity of your data e BxItems helps control inventory tracking with a check in and check out system When you check out a sample or item you can record the amount left in the container for tracking reordering and usage measurements The check in and check out is barcode compatible too You can scan all the items you need and when you are done you can check out or check in all the items on your list We will also check to make sure that the items you check out are not spoiled or in use by someone else Inventory Tracking with BxItems It is simple to view and manage your containers and items online The tree view helps you quickly see your entire inventory The dynamic menu makes our online inventory system intuitive and easy to use Item tracking and viewing is just as simple with our table view and box view BxItems provides a hierarchy tree view of storage containers Each container in the tree is a live link click on the container to see what is stored there This could be a buil
17. ding a workbench in your laboratory or a step in a multi step process You can easily mix and match locations and steps for maximum control and management of your inventory Each container can be of a custom type Users can simply relocate the containers through drag and drop right on the tree view With our system you have full control of your inventory online without custom programming BxItems simple dynamic menu is easy to use With such detailed control of your inventory you might think that the controls are just as complicated Actually there are many intuitive shortcuts to make our online inventory tracking system even more simple to use The dynamic menu shows you what you can do next Your time in the lab should be spent on research not learning how to navigate your inventory control and tracking system Full search item management Buying in large quantities means savings but also tracking usage and knowing what is on hand can be difficult to verify visually BxItems allows you to do a full search of all items on site or items in a lab freezer or process step You can see what is there and even export them out to a file for your records Inventory control becomes simple just search for items that are low and print it out Items are listed with as much detail or as little detail as you need When you click on the item you can view the full details about the item Convenient Storage Box view Many small items are kept in boxes
18. e A Browse You can search items or browse usage here Advanced Item Tools Import From BxOrders ems 42 Stored bemes Linsbered kem Liow Tuati Then Ered beams Main items Page Fa Search Sal Rrowse Records A Set Defsult Cokimns Pont Search Hest List of themes Dapil 27 of 27 records Page of 1 rhis Sleds 7 Dide A Emo Ao i olini Expires Hanila Gey Sb ai Abe Dabe Purchased hate Micia Fadl Lot mie Woden HSH i ET L 1t2iz2 a Paagari H 2017 05 09 i8 i 4 5 J aiman a Hew Reset ZOLL 12 01 Boinforec o 2O0L LOL 21 1 03 01 Pos aC Sn E Femara P 70i2 05 04 7 il 9 5 Container Tree The Container tree is for setting up your containers and storage areas for storing your items Container Tree View ee E gS Active Container Not set yet Search Container Go S o bT p Set Actiwe Add Update Copy Delete Clear D TETE Bin 2 n O Freezer Room ie D Locker room The container tree can have several layers starting with the largest area and subdividing into smaller storage areas Top containers and Unstored Items The right hand side of the Bxltems Main Screen previews your top containers and any Unstored Items ea ea ie Fart ied Hid hhii OS Tees Bari Bere Emar eee bhre bee egare ANN H Bes Pte que Pee bares Leber ree Mima Poa FETA Ea myar ry beij SS hike Li Peso Section 2 Adding New Items Add Items Using the Add items function My Group IT
19. estenssscusenes 9 AGG Items Using the Import ToO besserer E 11 Section The Container TrEC esenea ra EEEE R E A AREE E 12 Setting Up Containers and SUD CONTAINGLS sisvccscdssvcedcasstosssiaccosscaveeedavanvccdsiancosdenieneanvensevoniedeererienasvecebbers 12 BOIL COMI ANION S ceccceccetonsctestanrctetarad T T E TEE sonedskatersdeatanseee 16 Store items ina CONTAINS saacceistecsecncceanecueientscaatevensantenevecedaccnsuatcusnentesvacedunetin ETO EN EEEE EEA 17 Manipulating COV CONS seesnsee E 18 REDOC COMAE a E tans ianssmaas sne sone eassauansabaesienceons 18 SSIS CONNES E T E 18 Section 4 Browse and Search itemMS sssssssssseressssssrrrrresssssssssrrrsesssssrrrresstrerreeesssserrreeessseeerrerrreessseere 19 BON COIS sari 19 Bet De WEC OUN eaa a E E E E EAN T 20 E ANO a E E E E E 20 Section 5 Check tems iN ANd OUT cccccccssssssssseecccccsceessseeeeecccessaaessseececeessaeceeececeessaugsseeeseeeessuaagaaseeeseess 21 Check Items In or Out By Scanning a Barcode ccccseseccceseccceenesececeesececeeeeceeeeusecsueecesseeceeeeneeeeeas 21 Check Items In or Out Without Scanning a BarcOde cccccscccccssscccceeesececseseceeeeusecesaeceecseeceeseeeeeeees 22 Section 6 Update and Copy Items ccccccccsssecccssecccsscccesececeusececeneceeesceeeescesaeceseeceseeceeeneessescetseeseneneeees 23 Gabe Ol CODY GN WCC I hc diecesircaincath A E ouatnouarsidicusuiacd ous reart uGanendab E 23 Edit Fields inan Existing T
20. ie To Mir am EAn ia ae rag oe eT a a ce E fe Oona TO eee Oo Seed Soe a n Mamie Shelf 2 Spada Unstored Tems Total 7 fl Drop Zime Ho Hame Cote Dir Drag Tree ghe i Peet i EHHID ET 7 m Ai Pcie Gee ZO Specimen 1002453 i Description Deis Ostered masa 1 alo hems Stored acto Gioot Sawa Harit L Seno Gin Cotare Shelf 2 Seecimens Aarme SOG Additional subcontainers such as boxes can be added to the shelf Indicate stores subcontainers ony when creating shelves Manipulating Containers Relocating Containers Containers can be moved easily in the tree view by using drag and drop Open your tree and select a container to move with your mouse and drag it into the desired location When you begin dragging your item it will have a small red X When your mouse reaches the desired location you will see a green checkmark and the item can be dropped 4 fa Item Tracking System i G use Eee To move Box 1 to shelf z Reagents Storage 1 drag Box 1 to Shelf 1 4 Samples Storage 4 Freezer 3 m h Box 4 m s Shelf 2 J T Box Box 1 will now be on shelf 1 a DD J Item Tracking System Q Recycle Bin 4 Reagents Storage _ Samples Storage 4 Freezer 3 Shelf 1 h LJ Box 1 h Box 5 Shelf 2 Deleting Containers Containers may be deleted at any time Move all items out see section 7 before deleting a container Select the container yo
21. ke Beagaent Coded Ersgent Coded Reagent Code Hem Karal Heme Karal Hemed Karat Beacriprilon This is degeripcion This is desoripeion Thim is degcriptiom Ihis ia desoripeioa Thim is deacriptim Frajeot Fond Fooejaceel Freq jeock2 Frojactl Frojeothd Frojacors Heno bee PIEI Pog Foes Pod PIEL Herat eorurer Coie BicInfoka BxaFel BiaIn foro BeaFac BiciInick2 Baxaras BidIn Zoro BeAr ad BicIn ick Bxale Heno eure Caralog BAP feline BeAF ee THe Exe felines BeAF ee THS DxaAreslins E L Pal 12 1 2011 Computer 12 2 2011 Computer Gai 12 3 2011 Computer Gust 1 4011 Computer Gii 12 5 2011 Computer Gicest Saanich Tia fener DET Gere os Dete_Manutsorored LAL F201 nn LIFI Lidr2old Ab Lente LJIELI no Lisa aIL Lid rol Ab Leds djil LJIELI no Lars aL C Year Data Excel Template gt Oaar Data Your imported items will be stored in a temporary container You may move items from the temporary Jefet Level E container to unstored or you may move them from the temporary container to another container See Section 7 for relocating items You may delete the temporary container when the items have been moved out see Section 3 Deleting containers Section 3 The Container Tree Setting Up Containers and Sub Containers Use a Top Down system beginning with your largest area Tier 1 Your Lab Name 1 Select Item Tracking system for the highest level and click Add Container Tree View ie
22. mp cw ea g laf Attach files Select files Clear list Files Save As New Item Update Item Information Cleay all fields Edit Fields in an Existing Item To edit any of the fields in an existing item navigate to the item you wish to edit Item Information ti Home Actions Update or Copy Check In Check Out Total Quantity 6 Batches Time Added Added By Quanti 2012 05 08 12 50 12 10001299 2012 06 12 15 03 22 Tio Click the highlighted value to edit Name Reagent Barcode Codel Manufacturer BiolnfoRx Catalog BxAF mLIMS Click on the field to edit Lot Number x3456 enter information and click OK Date Validated 2011 03 01 00 00 00 Expiration Time 2011 12 01 00 00 00 Quote Number Validate Reagent Anne Section 7 Relocate Items Relocating Items to a New Container Method 1 To relocate items to a new container begin by opening up your container tree to view the containers you wish to move the items from and the container they are being moved to For example all items in Box 2 shelf 1 need to be moved to Box 1 Shelf 1 4 2 Item Tracking System J Recycle Bin 4 O Reagents Storage I need to move 4 Samples Storage items from Box 1 i ae on Shelf 1 to Box 2 4 i on Shelf 1 Box 1 i i Box2 Step 1 Select the container you want to move the items to and set it as the active container 1 Select Box 1 click to highlight 2 Select
23. only Set up New Containers Contei Type Fraide ag Room Fraazer Shaf Rack Box Hata ina Fraide 2 Desorption Freezes 2 beg 3 mhelyen thet ara comgicaced mubctomtainars Sorage Types b Holds sub comtairars of grids tly Stora ibama cindy Both Grids m Container ho Wes evo Bow Plate Nim ET fac Grid Siza Gnd Container Type Shes 2p ROTH Grid Storage Type Shure kana anh Holds sub containars onh W Esth H Photo Choose File hio fie chasan i Fik i Choose File tio fle chasan i Fik z Chose File tio fle chasan Submit Note that your freezer now shows three shelves in the container view Hia Propart Tepa roi Mame She Pia kuma g Bescnpboon i Type SFraif Name She 3 Pisce kama i Resonpbon Typa eH Mamer SheF 7 Fase kamak Descnpton Container Grats ate Stored hems Freezer Fram 1 Ls Shore here Here Edit Containers You can re name your freezer shelves to specify their use WARNING Changing the name of a container will remove its subcontainers Be sure that there are no subcontainers when editing After the container is edited new subcontainers can be added Highlight on the item you wish to edit and click update shelf 2 is the example Container Tree View BE S E Active Container Not set yet Search Container Go a f y T x Update GBpy Delete Clear Set Active Add By Item Tracking System
24. rage Freezer Freezer 2012 06 01 11 28 17 Room Samples Storage Freezer Freezer 2012 06 01 11 28 17 e e Room Samples Storage Freezer Freezer 2012 05 16 13 04 12 p Room Samples Storage Freezer Freezer 2012 05 16 13 04 12 E j E Room Samples Storage Freezer Freezer Section 6 Update and Copy Items You can update existing items or add new items that are similar to already added items by using the Update or Copy Items function Any item can be updated or saved as a new item Update or copy an item 1 Navigate to the item you would like to update and select update or copy item Item Information ti Home Actions Update or Cope Check In Check Out Relocate Usage Summary Total Quantity 6 Batches Time Added Added By Quantity Notes Container 19001299 2012 05 08 12 50 12 Le cle ff Room Supplies Room Freezer Freez 2012 06 12 15 03 22 OO O a J Room Samples Storage 2 Freezer Fi 2 Enter your new information To update an existing item select update or you can save it as a new item Record New Items or Update Current Item sxitems Browse Type Reagent Name Reagents More Quantity 6 Unit Each More Vendor BiolnfoRx More Expiration Time 2011 12 01 Lot Number x3456 Cost Per Item Quote Number Date Validated 2011 03 01 Validate Reagents Anne Comma BF U 2 2 2 2 Font Size Font Family Font Format a
25. s Attach Select files Clear list Files Save As Newltem Clear all fields Add Items Using the Import Tool Items may also be imported from Excel My Group ItEMS pide this Panel dd ll me book Lip Chock In Chock Qut Raktai Total tema F7 L Linsterad tams Fili Stood kens i 105 Expiring iamais dayal Expred kemm 23 J04 gin Low Quantty tem Selected tema Q Saath Marre ag item Lisaga 4 Arcee Eiane rem Tools Cincot gt From Balirders Use the Bxltems Import tool to import new items 4 Download the Excel Template and enter your items under the correct heading You may leave cells blank but do not delete headings Copy and Paste your data including headers into the import box and Import a H C D E F G I e Omie Name Desr 2 Reagent Codai Named This is des Projecti POB Bioinios 3 RAaagant Codez Named This is Ges Projede POEL Bioinioss 4 Reagent Codes Named This is des Projecte POR Bioinioss 5 Reagent Codet Maeve This is des Propet POB Bioiniofu amp Reagent CodeS MeereS This is des Propecia POES Bioiniofu 7 Import Items amp Bxrtems Fa Diced Manut Bas PamLins Br FAm Br Fam Br f miME Br f mLiME l er Catek Dee J Mamire taleby Lew E Liai ro Iii ro HAL mo ijari mo LS dd mo al Pads should be on the ssme ine and seperated wth a Tab character by pressing the Tab key on your keyboard Type Tje Umagart Ciel Ersgent Co
26. s specimens and samples regular files gene sequences research articles images videos and even hyperlinks Containers Anything that items can be put tn both physically or theoretically For example a freezer can have many racks and boxes a box can have 10 by 10 grids and store small tubes My lab members can have a list of group members name office location e mails and so on My publications can have a list of research articles My favorite websites can have a list of website URLs BxItems is a cloud based information system that e tracks many types of item information name barcode vendor quantity storage e organizes items into containers e provides convenient tools for data entry and editing searching relocation and Sharing BxItems is a secure web based system for managing containers items and sample locations inside your facility This storage and materials management tool provides a flexible virtual image of your storage system It not only tracks items on hand but also lists open Spaces to help place new arrivals Conveniently check for all the required materials for an experiment right from your computer BxItems tracks container item information with barcode labels Containers samples and results are easy to locate and track with greater accuracy With BxItems you will know the location of every container item and sample in the laboratory or department The system allows laboratories to organize
27. set yet Search Container Ga Xd FF ri SetActive Add Update Copy Delete 4 m Item Tracking System J Recycle Bin 9 Cor 1 Reagents Storage Selecting Clear will _ Samples Storage delete all items from Box a Freezer 3 1 Box 4 Shelf 2 a L a Box L Re d ELEL At E W O Samples Storage 2 i Supplies Room A i Are you sure you want to clear all stored items E Yes dear all stored items in this container This container has sub containers grids E Yes dear all stored items in all sub containers grids Select Items to Delete from Browse Items Screen Navigate to the All items Screen or search for your item Check items to be deleted and choose Delete from the pulldown menu at the bottom of the page desenpoon a Rames Tha 2011 12 Sieinigks a 2 1 02 05 20 LL 02 05 Paes ds rnpbon 05 Chekan eh es E a Party oa Fund Nama The B Z0LL 12 Beolninkx Lat 2011 02 0 20 1LL 3 01 Fas dsanpbon OL tho fie This H 0L1 12 Bislifohx 1 a 2011 02 02 2011405 02 Pied ceacniphon 13 L Mame The 4 20L1 127 Biginfoks a 1 1 02 02 20 LL as 03 Pes cnphon 3 20 ariel Ther i 20i1 ra Beolntakx i a 20i 1 02 54 2011 05 04 Ea ces cipoon iE J1 Nameg The amp Z0L1L 12 Broilninks a 2 1 02 05 20 LL2 05 Page decnpbon 05 a2 Namoi The E 2O0L1 t2 Bamon i a 11 02 01 204 1 04 mosi che cnipoon i 273 Hame Tha s 201L1 12 BioinioRs a mod 1 02 02 2011 03 0
28. st of Items Displaying 1 27 of 27 re New 3 Update Py Delete EJ Expor No Name Descriptio ufacturer Quantity Stored Quantity Unstored Date Purchased Date fr i USB 1 16 0 You can search any fields or choose a specific field from the pull down menu You may also choose an operator from the second pull down menu If you need to narrow or expand your search select add More and use or to expand or and to narrow Items All Stored Items Unstored Items Low Quantity Items Expired Items Search Any Fields Contains Contains Remove Add More Search o New Search wal Browse All Records 2 Set Default Columns x Hide Search Form gT Print Search Result Section 5 Check Items in and Out Items can be checked in or out using barcodes see Section 8 for printing barcodes or by navigating to the item and selecting check in or Check Out You will need to have a 1 D Barcode scanner attached to your computer for standard barcode reading or you can scan 2 D barcodes using a QR reader on your Internet Enabled touch pad with a camera Bxltems will keep track of the number of checked out items Check Items In or Out By Scanning a Barcode 1 Select Check In ir Check Out Items from the home screen My Group ITEMS nide this panei Add Items Look Upg Check In Check Out Total Items Phi Unstored Items 7 16 Stored Items 21 108 Expiring Items 15 days o 0
29. u wish to delete and click on delete The container will be moved to the recycle bin until it is permanently deleted i ee eo Bx Item Tracking System J Recycle Bin 9 C Reagents Storage D a Storage i 2 Freezer A Section 4 Browse and Search items Browse Items To view browse and search your items in a list format click on your Total Items Link and you will be directed to the browse search items screen My Group Items nide this panei Add Items Look Up C Check Out Relocate Unstored Items Pe Click on any link to go the the search and browse page Stored Items 21 108 Expiring Items 15 days Expired Items 23 104 0 0 Low Quantity Items 7 All columns in Browse view are sortable Click on any column header to sort Click on any link to view all items stored or unstored items low quantity items etc BG A Ghored ems Wnekored kemsa Law Quantt bem Expred kem Dik nn erry ink boa A jier Shore limhbines at List of Rems iDsciaymg L 27 of 27 records Page 1 of i Ghea Update Ap Data Gy Epiri Ba Home Desir ipik Epirin Mamwloirer Quantity Hired Quantity Wnetored Daie Porcliaeed Date Rociiwal Find La Hunia Vali j LE j Gomy 14 fa liv sagen A 2012 05 03 iS a 35 Reagent H SO 1548 T oO A3 4 Anktial Sangre 2 a fame p ma Web 73 g Party Fund 5 C itk ni 2012 06 05 4 a Party Fund Set Default Columns You can select the order of the column
30. view as well as the default columns you would like displayed 1 Choose Set Default Columns Move Available Fields to Selected Fields to add more move Selected Fields to Available Fields to remove columns 3 Move fields up or down in Selected Fields to change the order Click Apply Changes and your new column view will appear Items All Stored Items Unstored Items Low Quantity Items Expired Items Ja Search wal Browse All Records F Set Default Columns gT Print Search Result Use arrows to mive fields from availaibe Y Select Fields to Display Available Fields Selected Fields Date Manufactured 4 Name External Code ape Description Manufacturer Catalog Expiration Manufacturer Code Manufacturer Max Quantity 4ES gt Quantity Stored Min Quantity All Quantity Unstored You can hold the Ctri key to select multiple Field Sorting Options Sort By Code Ascending Add More Sorting Criteria Reset Search Items Search for Items using the Search function Items All Stored Items Unstored Items Low Quantity Items Expired Items Contains Contains Begins with Ends with Equals to Does not contain Does not begin with Does not end with Does not equal to Numbers Search Any Fields New Search eal Brow Add More efault Columns x Hide Search Form gT Print Search Result Li
31. y Group ITEMS nide this panel Add Items Look Up Check In Check Out Relocate Total Items 27 124 Unstored Items 1 1 Stored Items 27 123 Expiring Items 15 days Expired Items 23 104 o 0 Low Quantity Items 7 Selected Items O Search Items Goa Item Usage 4 Browse Advanced Item Tools Tmnort x From AxOrders 7 Search g Sows Al Records jo Set Defauk Columns Pont Search Feny Lis of Bem Urepes Overall Cesolaying Sof S records Page 1 of Li Epai Ho Thimi Cpantity Typi Firat hesgpi Last Usage i Reagent AAA J Chaika 20 2402 06 3012 03 23 2 id ees 35 Chackot Zt 2 00 17 2012 02 17 J LEB j i Checkout 20t2303 20 2012 03 20 4 Lee 2 i Chaika 2012 03 20 2017 04 25 5 Raagent amp i Checkout 2012 05 06 m0 2 05 08 i Samea A i Chacko 2012 05 14 512 05 14 T Chicken 3 Chacko 201245507 2017 06 07 a Chicken L Chackour 20126 1232 2012 06 12 Agagante Checkout 2012 06 13 atij2 06 12 Eskictanacton Displaying 1 0 of 0 records Page ioi Section 9 Deleting Items Items may be deleted from Bxltems and will no longer be tracked in history checkout or usage Deletion of items is semi permanent any deleted item can be retrieved if necessary Clearing a Container To delete items by clearing a container navigate to the container you wish to clear and use the clear button This will clear all items in a container Container Tree View Sle amp E Active Container Not
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