Home

Manual - Kithost.net

1. needed click the Add button located in the left hand column To view edit or mark a previously identified training or technical assistance as received click the Select button Hide Page Info Click on any column heading to sort Advanced Seal Select button ies Psat rainng TT This is a sample screenshot displaying the Training Technical Assistance Listing Page Status Pending Y Status must be set to received befi Please Select r section Cancelled Notes C Received This is a screenshot displaying the Training Technical Assistance Edit Page Received Date Received mmiddiyyyy Duration Method Provided By Please Select iv Number of Training Attendees O Manage Training Attendees pop up This is a screenshot displaying the Training Technical Assistance Edit Page Mosaix Software 2014 IV If this is a Coalition training select the Coalition Partnership Name from the dropdown list Select the attendee s name from the Select Staff Attendees or Member List if this is a Coalition training who attended the training by checking the box next to the attendee s name Note If all staff members attended the training clicking the Check All selection will check all of the staff member names a To remove an attendee uncheck the attendee s name Click Save If you do not want to save any changes click Cancel The Training Attendance screen
2. 4 of Drug Policy IDAHO KPS PREVENTION USER MANUAL VERSION 1 0 0 August 2014 TABLE OF CONTENTS ieee ee her ent a ct ey ee ne ee re ee ee ee ee ee N er ree 5 MOS EOFUSINO MMC Sence nece escri 6 Recommended Computer SEUNG S essa nai iiss 6 SR er rele E EE Ur Ee ne cE nN EAE ee eer ee ene ee aR ee eet 7 MULA llo O rece ter Nn oer tteSt Meee Ret rere eee Meer eee emer ere eer One Oe eee eee eer eer eee A ee eee 8 EATING Fe OS O A O 9 LENG OUI AOS PO OCA OOO PP can Dutt E el Dalgasale ta A 10 PP A sack cutter cvieneu sade sintase useastnne bd snes 50 snes eucucaansanace uuceodonat tae at sioacu sacl ainest ese osbeack teed snecemecsack coteus by cuudtnsceneosue anaccecenics 14 Data NCIS NA NS LOMAS iaa 15 Ed TON BUON acia A Aoi 16 ACG Mal I CANIS BUON rr A uutidgetaiaacstesiaateaaetvans tal duedesantonierasiuh tecantcads atuatetetagetananeelts 16 EOIN A saan a a NN a es vinnie ce eat eeu fase a ee ta Sais oa esa 18 Fro 6 ko o e o O O ee eee ere cena ree cree 18 ORG ON WOU OOM ad ii aio 19 fe ore A A er RI re EE el RE ee eee eee eee 19 FOME AGG Ai 20 Sie Se EF MMIII TOUS rabo 21 Ar o PR ee ee rae ee ere ree mee ee ee ee en eer ee 21 A EA ROO E nee E E eee 22 A O da encase 24 Deleting A A O een 25 Provider a 0 iasence a a A a dear raned ewsaacmstata A E ane neadea E nom maemeleanemineins 26 NIG WHAG TG A o POCO O hap suave stadcwnaetnaye taco adel aan cvedstnduesenteane Tap adolenbaiutautneieres 26 Ee ANNONCE WOW C
3. Year Developed Updated yyyy File a Vi Browse Button File Description Upload Upload Button This is a partial view of the Data Source page 28 Mosaix Software 2014 CAPACITY The Capacity module allows the provider to enter their partnerships coalitions keep track of coalition and or staff meetings and keep track of any training and or technical assistance that is provided to the provider All modules under Capacity are optional for the provider Coalition Partnership Management There are three categories under Coalition Partnership Management Within Coalition Partnership Management a provider is able to identify their partnerships coalitions the members of the coalitions and the subcommittees of those coalitions ANR This section is required for both SABG amp SPF SIG sub recipients Provide a list of specific partners who will be i i i i involved in helping to implement your proposed prevention plan in your community e g coalitions law Registering a Partner Organization enforcement agencies schools civic organizations youth etc To add a new member click the Add button located in the left hand column To view or edit a previously created member click the Select button 1 Click Capacity from the main menu A A A A Eee mee Tr Hide Page nto 2 Click Coalition Partnership Management from the submenu II A 3 Click Partner Organization from the category list A cor tomes
4. 1 Alcohol warning signs Add Single Service Event 07 28 2014 585323 Prevention Staff delivered a rally assembly on the dangers of underage This is a sample screenshot displaying the Single Service Activities Listing Page This is a partial screenshot Mosaix Software 2014 Deleting Single Services Activities 1 Click Implementation from the main menu 2 Click Report Single Services Activities from the submenu 3 From the Listing page click on the next to the appropriate Program to view all of the services associated with that Program Note Once the service are in view the UE becomes a El Click on the service link e g 1 1 to open the event that you wish to delete The services will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel A p a KPS User Manual 67 Mosaix Software 2014 Adding Demographic and or Non Demographic Services While in Reporting Single Service Activity you must add demographic and or non demographics services to your event This is a required task Demographic services track the number of people or individual participants at a service whereas non demographic services track the number of items disseminated at a service or denote engagement in activities From the Report Single Service Activity Screen click the Add Demographic Service Information link A
5. Program Group pairs registered Note Once the members are in view the becomes a El Add Program Groups b Select those Program Group pairs to be assigned to this participant by checking the box next to the Program Group pair name Note If all Program Group pairs are to be assigned clicking the Check All selection will check all of the Program Group pair names To remove a Program Group pair uncheck the Program Group pair name 14 Click Save If you do not want to save any changes click Cancel Program Groups Assignment This is a sample screenshot displaying the Identify Participants Edit Page KPS User Manual 62 Mosaix Software 2014 Editing Participant Information 1 Click Implementation from the main menu 2 Click Program Management from the submenu 3 Click Identify Participants from the category list 3D 4 From the Listing page select the participant that you wish to edit by clicking the ade Elan ona ll on os ad eer button aga Hide Page wa o The participant wil oops In the edit mode EEE a ern oe Status Se 6 Make any changes needed to the form B Selectbutton amwe mo a Status This is a sample screenshot displaying the Identify Participants Listing Page This is a partial screenshot Active participant is currently attending programming li Inactive participant is no longer attending programming 7 Click Save If you do not want to save any
6. goals and objectives are created and providers are assigned to specific objectives During the Implementation phase the services activities and community environmental prevention initiatives aimed at accomplishing the goals and objectives are tracked Lastly the progress of the goals and the outcomes of the programs are evaluated In addition to satisfying federal reporting needs the information collected via KPS can strategically be used by counties to enhance their prevention efforts KPS User Manual 5 Mosaix Software 2014 TIPS FOR USING THE SERVICE EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Pop Up Blockers Modern computer security technology and usability features development have led to pop up blocking Although this new feature of Internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like KPS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that KPS may not function or appear properly You should either disable the pop up blocker while using KPS while remembering
7. if assignment of individual members is desired they must first be identified in the Coalition Partnership Member module Hide Page Info Cancel indicates Required Field Basic Information y ABC Partner Name Please Select B sa goatonparnersip G Print Subcommittee A Status Active y t This is a screenshot displaying the Coalition Subcommittee Edit Page Lm Member Selection Leader Please Select v Add Members Check All Leyland Jim Blue Hill Winery A Notes 500 characters left This is a sample screenshot displaying the Coalition Subcommittee Edit Page Mosaix Software 2014 Editing Coalition Partnership Subcommittee Information Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Subcommittee from the category list From the Listing page select the Coalition Subcommittee that you wish to edit by clicking the button The Coalition Subcommittee will appear in the edit mode Make any changes needed to the form a Status i Active currently a participating subcommittee li Inactive no longer a participating subcommittee 7 Click Save If you do not want to save any changes click Cancel oe YY a Deleting Coalition Partnership Subcommittee Information Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Subcommittee from the category list
8. including but not limited to Pre Post Test e g Classroom Education Peer Leadership Programs Peer Mentoring and ATOD Free Activities Recurring Hide Page Info Click on any column heading to sort TE Description 5 Select button tervention services for delinquent youth or youth JES uspected of engaging in underage drinking Weekly Monthly Meetings Weekly Monthly Meetings This is a sample screenshot displaying the Recurring Services Activities Listing Page This is a partial screenshot Mosaix Software 2014 Deleting Service Activity Title Information Click Implementation from the main menu Click Recurring Services Activities Management from the submenu Click Identify Recurring Services Activities from the category list From the Listing page select the Title that you wish to delete by clicking the button The Title will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Cancel a IES Sm A Tips e Service Activity Title information cannot be deleted if services have been reported against it In these instances change the status of the Service Activity Title to Inactive KPS User Manual 73 Mosaix Software 2014 Reporting Recurring Services 1 Click Implementation from the main menu 2 Click Recurring Services Management from the submenu 3 Click Report
9. logs in they can use the Change Password area to change the password to one of their liking Contact Information Work Phone LJ LE J E x Emain O o S Fax 10 Enter in the staff member s Work Phone and Email address 11 If desired enter in the Demographic and Education Information 12 Once all information has been entered click Save If you do not want to save any changes click Cancel This is a screenshot displaying the Staff User Edit Page Tips e If there is no Email for the staff member type none or n a in the blank field However without an email address the user will not be able to use the automated Forgot your login procedure located on the login page The user will have to contact their administrator directly e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive e If the staff user has a hyphen or a space in the last name the User ID will include the hyphenation or space For example Tiffany Williams Pitt would have the User ID of twilliams pitt Georgia Von Helsing would have the User ID of gvon helsing KPS User Manual 23 Mosaix Software 2014 Custom Permissions No Permission No access to a particular module Read Only Staff can only view information Read and Write Staff can add new information view and edit existing information Full Control Staff can add new information view edit and delete existing informat
10. received This is a screenshot displaying a Landing Page KPS User Manual 9 Mosaix Software 2014 Listing Pages After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page e When viewing a Listing Page all of the data is available for Searching See the Advanced Search section for more details on searching There are two types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View Grid View The Grid View displays the data in tables Specific pieces of data will be displayed within the Grid based on the fields within the entry edit form e When first viewing a Listing Page all of the data is available for Searching Click the Select link to the left of the data you would like to edit view e You will be taken to the entry edit screen This page will be in edit mode all data fields will be open for data entry Make any changes needed to the form Click the Save button to save the changes Tips or edit a previously Hide Page Info lick on any column heading to sort i a TE Name Funding at STARS for Families Active Programs Yes Revoke liquor licenses for outlets that do not comply with Environmental state laws and local
11. From the report single service listing page if you click on the program name you can go directly to the program description form e f adding an event to an existing Group Series click the Add New Event link next to the appropriate Program Group series e After entering the sixth service in a series a message will ask if you want to update the group demographics Click OK to update the demographics of the original group or click Cancel if no updates are needed KPS User Manual 76 Mosaix Software 2014 Editing Recurring Services 9 Click Implementation from the main menu Click Recurring Services Management from the submenu Click Report Recurring Services from the category list i 4 s s s a s s s s Dry Pec From the Listing page Click the a next to the Service Activity Title to display i Recurring prevention services are pre planned services of structured program lessons and or activities These the Program Group pairs associated with the title types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome Note Once the Program Group pair are in view the becomes a E a including but not limited to Pre Post Test e g Classroom Education Peer Leadership Programs Peer Mentoring and ATOD Free Activities Recurring In order to report R
12. K 3 4 Click Add from the left toolbar nn a 5 Enter the name of the coalition in the Partner Name field A a eee 6 Select the relationship between the coalition and provider in the Relationship _ A to Provider dropdown list Misena 7 The Status automatically defaults to Active Po 8 Type in the function of the coalition in the Primary Function field 100 characters ef This is a screenshot displaying the Coalition Partnership Edit Page KPS User Manual 29 Mosaix Software 2014 Contact Information First Name Last Name Address 9 Enter the Contact Information for the coalition which includes the First and Last Name Address City State Zip Code Phone number and Fax number 10 Click Save If you do not want to save any changes click Cancel a _ ZipCode Phone d bd J Fa ql hl This is a screenshot displaying the Coalition Partnership Edit Page KPS User Manual 30 Mosaix Software 2014 Editing Partner Organization Information Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Partner Organization from the category list From the Listing page select the Partner Organization that you wish to edit by clicking the button The Partner Organization will appear in the edit mode Make any changes needed to the form a Status i Active currently a participating coalition li Inactive withdrew as a participating coali
13. Page Info Sf o t Objective Status 1 Drinking and Driving Among Tourists 2 Increased Underage Drinking Amoung Youth 2 1 Engage high risk youth in school based alternative activities that Add New Objective promote a drug and alcohol free lifestyle 2 2 Increase awareness among students and parents of the risks Add New Objective associated with underage drinking This is a sample screenshot displaying the Objectives Listing Page This is a partial screenshot e You will not be able to edit an entire Objective once services activities have been reported against it Only the Start Date and Complete By Date the Measurement Indicators Measurement Tools Responsible Party and Notes fields can be edited Deleting an Objective An objective cannot be deleted once it is saved KPS User Manual 54 Mosaix Software 2014 IMPLEMENTATION Implementing the prevention plan is done in the Implementation module Program Management There are three categories under Program Management Within Program Management a Provider is able to register their programs groups and their participants Identifying a Program 1 oo oe oe Click Implementation from the main menu Click Program Management from the submenu Click Identify Programs from the category list Click Add from the left toolbar There are two types of programs that can be registered in the Identify Programs module Evidence Based or Local Innovative Other Use t
14. Program i Note If the program is evidence based a message will ask if you wish to continue L 1 Alcohol warning signs Add Single Service Event This is a sample screenshot displaying the Single Service Activities Listing Page This is a partial screenshot 4 Inthe Select Objective section scroll to find the Obectivel and use the dropdown menu to select the desired objective Note This list populates from the objectives section 5 Select the Primary IOM Category of this event This section is required for both SABG amp SPF SIG sub recipients Single prevention services activities are a Indicated targets high risk individ uals and or those individuals one time activities intended to inform general and or specific populations about substance use and abuse e g A A Health Fairs Speaking Engagements etc The CSAP Strategy and Service Delivered are reported under Add exhibiting signs of early substance use Demographic Services or Add Non Demographic Services located under Service Information Both Demographic and Non Demographic activities may be reported for a Single Service For example Classroom Selective targets subsets of the total population with high risk factors ES 2 c Universal targets the entire population or demographic subset not A A aaa ee E Educational Services may be EIGRA under Add Demographic Service Information and Curricula Disseminated A Indicates Required Fie
15. Recurring Services from the category list 4 To enter the first service activity in a series click Add New Group Series to the right of the appropriate Service Activity Title a To enter succeeding services activities first click the next to the Service Activity Title to display the Program Group pairs associated with the title b Click the Add New Event link to the right of the Program Group pair you wish to add a new service activity to 5 Select the Program for this New Group Series from the Program dropdown list 6 Select the Group from the Group dropdown list Note Selections for this dropdown list will be available once a Program has been selected 7 Your Service Activity Title Objectives CSAP Strategy Service Delivered and Primary IOM Category will be filled in according to what you specified in the Identify Recurring Services Activities screen 8 The Group Series Status automatically defaults to Active a Active The service activity is currently in use b Cancelled The service activity has been cancelled or is no longer in use c Completed The service activity has been completed 9 Enter the date of the event from the Service Date field as mm dd yyyy 10 Select the Duration of Service Activity by entering an amount in hours field and selecting any minutes from the dropdown list Notes You may leave a zero in one of the fields but at least one of the fields must have an amount higher than zero 11 S
16. Then click the Add button a lf more than one day was selected for the event each day selected will display b Click the link entitled Remove to remove one of the dates 8 Click Save If you do not want to save any changes click Cancel Tips e Events entered by ODP can be viewed by all users KPS User Manual 95 Ewe nt Trthe s0 characters max Event Description Event URL website Ewent Date li each day to s dd this ewent or type a detb Hide Page Info e and press Add Sun Mon Tue Wed Thu Fri ices i s jaa 15 a6 za 22 22 28 0 This is a screenshot displaying the Events Manager Page 05202006 Remove 05 29 2006 Removes 05 30 2006 Remove This is a sample screenshot displaying the Events Manager Page Mosaix Software 2014 To add a new event to the calendar i Oo the Add button in the left hand column To edit or delete an ewent Editin an Event von the calendar Click Of 2 nico a Got Po poe added at the region level will only be viewed by that i region and their prowide sss c iala LITTON ee ee ce Mel will only be viewed by that provider i g A eee Select button a aan dese eds Hide Page Into au n E Advance Searches Click on any column heading to sort Click Administrative from the main menu esa Ss ae SS A xcel o sete ct Idaho KPS Online Training Online Training 08 0
17. any changes click Cancel Notes 500 naracas ien This is a sample screenshot displaying the Objectives Edit Page KPS User Manual 53 Mosaix Software 2014 Editing an Objective 1 Click Planning from the main menu 2 Click Objectives from the submenu 3 From the Listing page click on the next to the appropriate Goal to view all of the Objectives associated with that Goal Note Once the goals are in view the becomes a a 4 Click on the Objective link e g 2 1 to open the Objective that you wish to edit 5 The Objective will appear in the edit mode Only the Start Date and Complete By Date the Measurement Indicators Measurement Tools Responsible Party and Notes fields can be edited 6 Make any changes needed to the form 7 Click Save If you do not want to save any changes click Cancel Tips a ei Pe section is par rai for both the SABG and SPF SIG sub recipients This module is used to identify SEE Torres ere ur identified goals An objective breaks down the goal into smaller parts that dns through which the goal will be accomplished Objectives define what you evatts they are meant to be realistic targets A well written objective uses the a Mees ay marae Specific E Achievable Relevant Time Bound An example of a well written i ove fight be Pass a policy mandating TIPS training for 100 of the licensed alcohol retailers in the gt Ay by June 30 2015 Hide
18. are returned to the Problem Statement screen Enter the Responsible Party If applicable enter any additional information regarding this goal in the Notes field Click Save If you do not want to save any changes click Cancel KPS User Manual 49 Measurement Indicator s To Be Used W Select Measurement 500 lunaraciers ten Tools link You must Select Measurement Tool s poc 357 This is a screenshot displaying the Goals Edit Page Please select the Assessment Tools that were utilized by your organization to form your Problem Stier ee a Save button Surveys Example State developed surveys Locally developed community surveys ex survey of 39 local retail outlets Telephone Paper On line Door to door Local State Data Sources Example State Police Department of Health and Welfare State Department of Education This is a screenshot displaying the Assessment Tools page This is a partial screenshot Responsible Party mea left Notes ae left This is a screenshot displaying the Goals Edit Page Mosaix Software 2014 Editing a Goal 1 Click Planning from the main menu 2 Click Goals from the submenu S TW O je f f y oe Y Expand button mate cee Statement After a Goal has been created a symbol will 3 From the Listing page click on the next to the appropriate Problem STE gt TODIENTSTATEMENTT CIIICON the symbol to view t
19. by clicking the Report Evaluation Measurement Tools link A new screen will appear displaying the Assessment Evaluation Tools screen 4000 characters left Successes 4000 characters left Barriers 4000 characters left Cc i c k h ere to RE j aE oy a Select the assessment tool s that was used to evaluate the goal by checking the box next to the assessment tool name Check the box indicating the type of tool s utilized and provide additional details in the text box i To remove an assessment tool uncheck the assessment tool Save button Cancel name l l 5 b A box will appear asking for details regarding that assessment tool ra Enter the appropriate information in the box State developed surveys ex California Healthy Kids Survey CHKS County Profile of 11th grade use i Locally developed community surveys ex survey of 39 local retail outlets c Click Save If you do not want to save any changes click Cancel Telephone Paper On line Door to deor d The Assessment Evaluation Tools screen will close and you are This is a screenshot displaying the Evaluation Measurement Tools Page This is a partial screenshot returned to the Report Goal Progress Results screen KPS User Manual 80 Mosaix Software 2014 12 If applicable enter any impacts felt in the Impacts Differences Made if any field 13 If applicable enter any future plans in the Future Plans field 14 You have an opportunit
20. in the edit mode Make any changes needed to the form a Status Active the goal is currently in use li Completed the goal has been completed iii Cancelled the goal has been cancelled and no longer used Note If Completed or Cancelled was selected a new field will appear for you to enter the date that the goal was completed cancelled Click Save If you do not want to save any changes click Cancel Deleting Goal Progress Results oo 1 Se ee ee E Click Evaluation from the main menu Click Report Goal Progress Results from the submenu From the Listing page click the amp next to the Problem Statement to display the Goals associated with the Problem Statement Note Once the goals are in view the becomes a El Once the Goals are available click the to display all progress dates associated with that Goal Click on the progress date link to open the progress results that you wish to delete The results will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel KPS User Manual 82 Mosaix Software 2014 Report Objectives Progress Results This module is used to report progress on meeting objectives 1 Click Evaluation from the main menu 2 Click Report Objective Progress Results from the submenu From the Listing page click the next to the appropriate Goal to display the Objectives ass
21. required for both SABG amp SPF SIG sub recipients The A Member me Subcommittee sections under Coalition Partnership Management are required for SPF SIG sub recipients ONLY The Coalition Partnership amp Staff Meetings section is SPF SIG sub recipients ONLY The Training Technical Hide Page Info Assistance section is optional for both SABG amp SPF SIG sub recipients i z BAS pae Across Ages Active Programs Yes Hide Page Info pt Bee Environmental ns a Alcohol warning signs Active See Yes ie 1 t Coalition Partnership Management 4 i Set lect All Stars Active Evidence Based Yes a SS ra an E ae s Environmental This module is used to identify partner organizations coalition partnership members and coalition partnership Select Communities Mobilizing for Change on Alcohol CMCA Active Strategies Yes subcommittees cs Select County Administration Active Innovative Yes Coalition Partnership amp Staff Meetings Select DUI Reduction Initiative Active Innovative Yes mm Establish or strengthen policies related to alcohol and ged This module is used to record coalition partnership and or staff meetings and upload agendas and Select Active Yes ci n P P 9 P 9 Select drug use among employees i Reinstate or maintain Friday classes to shorten the Training Technical Assistance 4 Landing Page siest elongated weekend Acte 5 Listing Page This module is
22. to add to this event by checking the Choose the most appropriate Service Population s for the service activity being reported Use the box next to the population name General Population category when appropriate rather than choosing a multitude of populations wore If all populations need added select General Population from the list Save button To remove a population uncheck the population name Click Save If you do not want to save any changes click Cancel O Adults C Middle Jr High School Students c The Service Population screen will close and you are returned to the E O Report Recurrina Services Activities screen L Children of Substance Abusers _ Older Adults p g L Civic Groups Coalitions _ Parents Families This is a screenshot displaying the Service Population Page This is a partial screenshot 13 You may add non demographic information to this event by clicking the Add Non Demographic Information link Note For detailed information on entering in Non Demographic Information see Adding Demographic and or Non This is a screenshot displaying the Recurring Services Activities Edit Page Demographic Services You may Add Non Demographic Information pop up 14 For groups with individual participants If you wish to add Attendance to the event click the Track Group Attendance link A new screen will appear ee ee displaying the Group Attendance screen This is a screenshot displaying the Recurrin
23. will appear You may Track Staff Hours pop up displaying the Staff Hours screen This is a screenshot displaying the Recurring Services Activities Edit Page a Select the number of Direct hrs and or Indirect hrs next to the staff member s who worked on or delivered the event by entering an amount in hours field and selecting any minutes from the dropdown list Note You may track staff time for more than one staff member who was present at the event Enter the number of Direct Service hours andor Indirect Service hours for each staff person that f 2 participated in this servicefactivity Tracking of staff hours not directly linked to a service activity are l Direct hrs time spent face to face at the event reported as Administrative Time in the Administration Module i Indirect hrs time spent on preparing and or performing follow up duties for the event any support time associated vith the event Click Save If you do not want to save any changes click Cancel The Staff Hours screen will close and you are returned to the Report This is a sample screenshot displaying the Staff Hours Page This is a partial screenshot Recurring Services Activities screen Notes 2 17 Enter a description of the event in the Notes field 18 Click Save If you do not want to save any changes click Cancel character left This is a screenshot displaying the Recurring Services Activities Edit Page Tips e
24. will close and you are returned to the Training Technical Assistance screen 7 Click Save If you do not want to save any changes click Cancel Tips Training Attendance Use Add Remove buttons to identify training attendees Individual coalition partnership members and or staff must be identified in order for their names to appear on the list Partner Name Designated Driver Coalition Check All Kelley Crosby Select Staff Attendees Select all Staff members in Attendance of this Training B Check AN Carla Espinosa U John Dorian First Last Save button This is a sample screenshot displaying the Training Attendance Page e After being returned to the Training Technical Assistance screen upon saving your attendees the number of attendees will be shown on the screen KPS User Manual Number of Training Attendee 42 anage Training Attendees t pop up Mosaix Software 2014 Editing Training Tech Assistance Click Capacity from the main menu Click Training Technical Assistance from the submenu From the Listing page select the training that you wish to edit by clicking the button next to the correct training The training will appear in the edit mode Make any changes needed to the form Click Save If you do not want to save any changes click Cancel a a DO a Deleting Training Tech Assistance Click Capacity from the main menu Click Training Technical Assistance from the submenu The tr
25. would like to visit BS press Tobacco cigarette smoking z E HSS os BS e BSO Cardiovascular Smoking 4 Click on the Data Source link to open the web site oe Data Source Link Note The link is the Data Source underlined ae ae ER 9 Anew window will open displaying the web site you chose a ao Congo baa a Daas aaa 6 To close the new web site window click on the XI rmes Prevention amp Survellance Program Rocky Mountain Poison and Drug L _ Center E El This is a partial view of the Data Source page Tips e Due to the web site link opening in a new window you may be timed out of KPS if viewing the web site for longer than 20 minutes KPS User Manual 27 Mosaix Software 2014 Needs Assessment This section allows users to add upload their Needs Assessment Click Assessment from the main menu Click Needs Assessment from the submenu Enter the name of the Needs Assessment Enter a Description for the Needs Assessment Enter the Year Developed Updated Browse Select the Needs Assessment Click the Upload button to attach the Needs Assessment to the entry ee E A oS NS KPS User Manual To add a new Needs Assessment click the Add button located in the left hand column To view or edit a previously created Needs Assessment click on Select i E Hide Page Info Cancel Needs Assessment Name o a D aa A Description 4000 characters max 0 et 4000 characters left
26. 7 2014 SIM 2 we DN a Click Events Manager from the submenu Click the Select button next to the event you wish to edit The Event will appear in the edit mode Make any changes needed to the form Click Save If you do not want to save any changes click Cancel Deleting an Event oF A PS ES Click Administrative from the main menu Click Events Manager from the submenu Click the Select button next to the event you wish to edit The Event will appear in the edit mode Click the Delete button Click OK when asked Are you sure If you do not want to delete the event click Cancel KPS User Manual 96 This is a sample screenshot displaying the Events Manager Listing Page Mosaix Software 2014
27. Contacts Information fields 6 Click Save If you do not want to save any changes click Cancel KPS User Manual 26 gt v The following address information reflects what is on file with ODP in the Master Provider File To make corrections and identify contacts click on Edit and enter the correct information into the appropriate fields ODP is notified when address information is updated Please identify a Primary and Secondary Contact and ensure the individuals noted and their contact information is current Individuals must be set up as Staff Users before they can be chosen as contacts Contacts will be included in all correspondence pertaining to the system Hide Page Info ee ee ee ee ee LLL LLL LLL CL LeeLee Indicates Required Field General Information ID 000001 Name AJI Counseling LLC Port of Hope Provider Description 4000 characters left Status This is a sample screenshot displaying the Provider Profile Edit Page Primary Contact Information 2 Member Ryan Samson Cd First Name Ryan ae Samson Work Phone 208 867 5309 X Email ga Dkitsolutions net Fax This is a screenshot displaying the Provider Profile Edit Page Mosaix Software 2014 Tips e Your Regopm provider information is preloaded into KPS If the provider Name is incorrect submit a request through the online support system click Support on the menu and request to have it changed Please provide
28. Event Calendar Popup Click on the event date to view details Posted By State level Region Provider July 2014 This is a sample screenshot displaying the Calendar Mosaix Software 2014 SYSTEM SETUP ADMINISTRATION FUNCTIONS Change Password When a provider accesses the service for the first time they use a default username admin with the password of pass The Change Password module allows the user to The Change Password module also allows the user to change the password on the change this default password which ensures secure access to provider information account they are currently logged into Use the following steps to change your password 1 e pa Click Administration from the main menu Click Change Password from the submenu Type in the New Password Re type the password in the Confirm New Password field Click Save from the left toolbar to save the changes Tips It is important to remember that passwords are case sensitive Passwords can be any combination of letters numbers and or characters Passwords can be changed from this screen for only the user currently logged into Pv Passwords can be _ between 1 and 20 characters in length and are case sensitive Hide Page Info 7 New Password Ww Confirm New Password Click Save to submit your new password Your change becomes effective immediately This is a screenshot displaying the Change Password Page Passwords do
29. From the Listing page select the Coalition Subcommittee that you wish to delete by clicking the button The Coalition Subcommittee will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Cancel oS SN Tips e You will not be able to delete a coalition subcommittee if it is identified as a Coalition Meeting or Training Technical Assistance In these instances mark the subcommittee as Inactive KPS User Manual 36 Mosaix Software 2014 Coalition Partnership amp Staff Meetings The Coalition Partnership amp Staff Meetings module allows the provider to record any meetings that may occur between Coalitions and or between Staff members 1 Click Capacity from the main menu 2 Click Coalition Partnership amp Staff Meetings from the submenu 3 Click Add from the left toolbar po oalition Partnershi Identification of individual coalition partnership members or staff is not required However if identification of individual a Select the Partner Name from the dropdown list O e mesos tiernos e rea Qs E cat ree EENS ees E ANA AN PERIKE CA Hide Page mio b Select the Coalition Partnership Subcommittee from the dropdown ET Indicates Required Field list pd Note Selections for this dropdown field will be available once a Coalition Partnership Name has been i A APPS PRO on A DORE selected n A This is a screenshot d
30. I te 10 lt PUES COPE O 26 PAS SOS SIM GUM seca sc E en Stes neta sie nag pacer a eve cet octets E Sac acl A sca Cece aa eta na Saas rede A aaa 27 A E ceesn eae cnet A E sence ea acest dndesie eee nace dae atest ede eecease dance ead N 27 e SSC Sa GTM rnenso dea scse acesuua tated a a doar aa aan ies scacarataat auobenandeiatiat ae saumacataratuedeateeateute 28 GS A ACN ecclesia cee lms yatta aia 29 Coalition Parthership Manage Met usctratss ion a e anslutisiion apilados 29 e O o e A ie a Gatt ded ae 29 Entermg a Coditon AN WCW CM geese as itech rd A a uae sania fens ne eae eae aoeeses 32 Entering a Goalllon PannerShip SUDCOM NEE sassistodaa nro idad 35 Sole e AAA aaa 37 KPS User Manual 2 Mosaix Software 2014 Editino a Coalition P annership amp Stall MC CUNG serte titi ta 39 Deleting a Coalition Parmership otai MCCTING e O 39 Panno Rete al allere ey Atsicl SaN e as io t 40 CHANGING NG status ora TAN MING cessa2 Aires A a aE a 41 la AAA O A cae tua rades aan 43 Deleting Training Tech Assistance ccceccssssssssssssssscssssssscsessesscsecsssacsessesecseseesacsessesausesessassessesaesassesessacseseesacsesessacsassesassacsesarsacseseesanseseesacsassesaesassesersaseseesansassesassesansas 43 e shiv dg eae rpms pleted allt an nae hdatcsien E diatestmaned shanna A E oemunwhis 44 Upload Sateo Plan creen a I re Me ree ee ee re eee eee ec ee 44 ENGANE 2 210 68 Pl dr tb 45 Deleting an Uploaded Stratedic Pla arcs dics n ani
31. P Strategy Please Select Service Delivered e Primary IOM Category Status Please Select a Active y This is a sample screenshot displaying the Recurring Services Activities Edit Page Mosaix Software 2014 Tips e Once an objective is selected it is highlighted yellow e For subsequent recurring activities the Service Population and Location will default to the items selected in the first activity Editing Recurring Services 1 Click Implementation from the main menu Click Recurring Services Management from the submenu Click Identify Recurring Services from the category list From the Listing page select the Title that you wish to edit by clicking the button The Title will appear in the edit mode 6 Make any changes needed to the form a Status i Active the series of events is currently in use li Completed the series of events has been completed lil Cancelled the series of events has been cancelled and is no longer in use 7 Click Save If you do not want to save any changes click Cancel m IS KPS User Manual 72 e Recurring prevention services are pre planned services of structured program lessons and or activities These types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome
32. Page Mosaix Software 2014 Editing Programs ot Sf A Click Implementation from the main menu Click Program Management from the submenu Click Identify Programs from the category list From the Listing page select the Program that you wish to edit by clicking the button The Program will appear in the edit mode Make any changes needed to the form a Status Active program is currently in use li Inactive program is no longer in use Click Save If you do not want to save any changes click Cancel Deleting Programs E ee OY oa Click Implementation from the main menu Click Program Management from the submenu Click Identify Programs from the category list From the Listing page select the Program that you wish to delete by clicking the button The Program will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel Tips You will not be able to delete a Program if a service activity or a group has been reported against it You will need to change the status to Inactive KPS User Manual 57 Mosaix Software 2014 Identifying Groups To prevent duplicated counts in recurring services activities you should identify a group aS I a Click Implementation from the main menu Click Program Management from the submenu Click Identify Groups from the category list Click Add Group to the right o
33. aining will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Cancel oo eS SY E KPS User Manual 43 From the Listing page select the training that you wish to delete by clicking the button next to the correct training Mosaix Software 2014 PLANNING The Planning module allows the provider to upload a comprehensive strategic plan and enter their goals and objectives Upload Strategic Plan Upload an electronic copy of the strategic plan into KPS ee Se ee ee Ye 9 Click Planning from the main menu Click Upload Strategic Plan from the submenu Click Add from the left toolbar Enter a name for the uploaded plan to identify it by in the Plan Name field The Plan Status automatically defaults to Active Enter the Year Plan Was First Developed as yyyy Enter the Year Plan Was Last Updated as yyyy Click the Browse button to search for the document you wish to upload a Click the Open button Type in any additional information regarding the plan in the File Description field 10 Click the Upload button to upload the file to KPS a A link will appear displaying the file you just uploaded Click on the link to open the document to the right of the Uploaded File field 11 Click Save If you do not want to save any changes click Cancel KPS User Manual 44 This section is required for both SABG an
34. arch Filters the search results c The third search filter is the search criteria i e 10 23 08 as a date of 0 service This is a sample screenshot displaying the Advanced Search feature Advanced Search Click on any column heading to sort 5 Once you have clicked the Choose From All Choose From All radio button or used the Or Select a Filter Or Select a Filter option you will see a list of Search results data Click the Select button next to the line of data that represents the data to be viewed or edited a 6 After you click the Select button you will be taken to the Edit Form nas This page will be in Edit mode Make any changes needed to the form if aa Select button EAU j 7 Save Active Evidence Based Yes applicable Click the Save button to save those changes S352 __ age _ fees Crvirnanmoantal This is a sample screenshot displaying the Advanced Search results KPS User Manual 13 Mosaix Software 2014 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving canceling deleting printing and in some cases adding and editing are available at the top right of the page See the Data Fields and Button section for additional details on the function of these buttons e f you clicked the Add button to enter new information into a form the Edit Form data fields will be blank e When selecting the Select button to view existi
35. at PDF file e f you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc e Reports require Active X controls to be installed on your computer If you do not have permissions to download please contact your system administrator e Excel PDF buttons were added to the Reports module to allow MAC users to view reports and for quick export of the Service Review report ra p ig FR ro Data E 1 la KPS User Manual 89 Mosaix Software 2014 Report Builder A provider is able to create and customize a report by using the Report Builder module 1 Click Reports from the main menu A GE 2 Click on the Et Expand button of the fiscal year s reports desired A Van i 3 Click Report Buil der from the submenu AS n med icon or refer to the User Manual within the Support Site for detailed instructions on using the 3 a If you selected Reports 06 07 11 12 use the Fiscal Year dropdown E AN menu to select the appropriate Fiscal Year A a y 4 Click Add from the left toolbar Title O 5 Select a Data Source from the dropdown list SELECT DISTINCT FROM Administrative Time 6 Enter a short description of the report in the Title field ao O APPETERE 3 7 Select the fields columns that you would like to add to your report from the A Available Fields column by clicking on the field name and clicking the A a L adarea
36. ave If you do not want to save any changes click Cancel Telephone Paper On line Doorto door d The Assessment Evaluation Tools screen will close and you are This is a screenshot displaying the Evaluation Measurement Tools Page This is a partial screenshot returned to the Report Goal Progress Results screen KPS User Manual 84 Mosaix Software 2014 11 If applicable enter any impacts felt in the Impacts Differences Made if any field 12 If applicable enter any future plans in the Future Plans field 13 You have an opportunity to upload a supporting document that may be associated with this goal s progress result a Click the button to search for the document you wish to insert b Click the button to add the document to the meeting Click if you do not wish to insert a document c The document will be uploaded to the service Click on the link to open the document Note The link will be displayed similar to agenda pdf 14 Click Save If you do not want to save any changes click Cancel KPS User Manual 85 Impacts Differences Made if any characters left Future Plans characters left This is a screenshot displaying the Report Objectives Progress Page Upload Supporting Documents File y Browse button Title Note gy Upload button File Upload Date Title Note This is a screenshot displaying the Report Objectives Progress Page M
37. ave a Category list to choose from see Submenu category Capacity Management for an example 1 Main Menu Constant unchanging 2 Submenu Vary depending on which Menu item is selected 3 Category Vary depending on which Submenu item is selected 4 Landing Page Varies depending on which Main Menu category is selected Displays the Submenu Categories 5 Listing Page Varies depending on which Submenu Category is selected Admin 000001 Home Log Off KPS 2014 15 LIVE Admin 000030 Home Log Off E Tang Administration Knowledge Base Support Base Support Assessment Implementation Administration Knowledge Base Support PETE Management a Report Single Services Recurring Services Management a Search Services E Identify Programs Programs E g s ntiTy Dri 1g rams Ann Capacity pasa e Coalition Partnership Management a Coalition Partnership amp Staff Meetings Training Technical Assistance per z SER Identify Participants Participants 4 a new Program click the Add button located in the left hand column To view or edit a previously This module is used to track the resources and readiness available to_suono ornoarams NN and rea ed Program click on Select strategies in your community The three sub modules are intended as includes three data collection areas Partner Organization Coalition F Coalition Partnership Subcommittee The Partner Organization sectioru Management is
38. b Another option is choosing RAW DATA icon Clicking this icon will download the report in Excel format but not in aggregate or summary form lt will load each detail record used to produce the aggregate or summary report Tips e With the Save these selections for future use link at the bottom of the parameters page your report options will be saved When the Select button is clicked you will no longer need to select all options the previous options remain and may be kept or modified as you need To update or clear the saved selections the Save link will change to read Update KPS User Manual 88 Mosaix Software 2014 Printing or Saving Reports Once you have clicked the EX Show Report button you will then see a print preview screen Use the following instructions to print or save the report IMP Mo NN ca pre venia RE poo asp Windows Internetexplorer 2013 ReportExport D 1 Select a format from the Select a format dropdown list located at the top AL M Sa CA E center of the report Date Printed 6 27 2013 1 20 31 P 2 Click Export located next to the dropdown list SD END BAP n i 3 The report will open in a new window in the Export format requested Click the print button 2 or to print the report Note You do not have to save the report to print 5 Click the disk button or to save the report Tips e The recommended format for printing is Acrob
39. button to move it to the Selected Fields column Reported Notes oant Note If you would like to include all fields within your report select the Addaltrield gt gt button E 8 Once all of your chosen columns are in the Selected Fields column you can put them in order of how they will be viewed in the report Click on the field name and then use the following buttons to put your fields in order Moves the field up one level Moves the field to the top of the list Moves the field down one level Moves the field down to the end of the list Select Fields Lu sBack Next gt gt 9 Click the button This is a screenshot displaying the Report Builder Page KPS User Manual 90 Mosaix Software 2014 10 Create your rule by selecting a field from the Available Fields column 11 Select either AND Rule or OR Rule 12 Select one of the buttons to create your rule Is the same as the information selected Is not the same than the information selected Is similar to the information selected ls different than the information selected View no information for this field View all information for this field 13 A dropdown box or an empty field will appear depending on what box you selected above Select or fill in the appropriate information 14 Click the button Your rule will appear in the box a To reset your rule click the button b To delete your rule click the button 15 Click the button 16 If you would l
40. cated that a required field was missed at the time of saving Character Limit Display It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields with an asterisk are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selection beginning with that letter will appear in the box KPS User Manual 15 Mosaix Software 2014 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Must be pressed first to add new information to a form Adds the information on the form to KPS Removes the information currently on the form from KPS Cancels the Add or Edit without saving any information entered Jajaja Allows you to change the text size by clicking on one of the different sized As Additional Feature Buttons Each page within the APPLICATION offers additional help to the user Click on one of the icons to receive the help needed aj Opens an Excel spreadsheet displaying the information on the Listing page Opens a Word document displaying the information on the Listing page Pr
41. changes click Cancel Deleting Participant Information Click Implementation from the main menu Click Program Management from the submenu Click Identify Participants from the category list From the Listing page select the participant that you wish to delete by clicking the button The participant will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Cancel N OF E E Tips e You will not be able to delete individual participants if they have been assigned to a group and a recurring service has been reported against it In these instances mark the individual participant to Inactive KPS User Manual 63 Mosaix Software 2014 Reporting Single Services A Single Service Activity is a one time occurrence Single Services Activities are directly associated with a Program that was registered in the Identify Programs module ADR i 1d ne This section is required for both SABG amp SPF SIG ec activities are Click Implementation from the main menu one time activities intended to inform general an y land abuse e g Health Fairs Speaking Engagements etc Listes Add Sige Service Event To add a new Click Report Single Services from the submenu Mo Sn i n A A i the events in d der Click on an event to mo 3 Click Add Single Service Event to the right of the appropriate
42. ck Report Recurring Services from the category list From the Listing page click the next to the Service Activity Title to display the Program Group pairs associated with the title Note Once the groups are in view the becomes a E Once the Program Group pairs are available click the amp to display all events associated with that Program Group pair Click on the service link date to open the event that you wish to delete The services will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel KPS User Manual 77 Mosaix Software 2014 Search Services Previously input services activities can be quickly located by searching by Service Date or Service ID Click Implementation from the main menu Click Search Services from the submenu Click the C Choose From All Choose From All radio button to see a list of all data that has been entered ect a Filter Or Select a Filter option allows y ou to limit search results To change the search filters first click the Or Selecta Filter radio button Then select an option from the three al filter fields Once the three search filter fields have been selected click the 1 2 Go button to see the search results The three search filter fields are used in the following methods a Select Service Date or Service ID from the dropdown list b The second search filter allows y
43. cking on the column name e g at the top of the table To begin using the Advanced Search feature e Click the Advanced Search There are two ways to use the search feature 1 Choose From All or 2 Or Select a Filter 2 Select the Choose From All Choose From All radio button to see a list of all of the data saved 3 The Y Or Select a Filter Or Select a Filter radio button allows you to limit search results To change the search filters first click the Or Select a Filter Or Select a Filter button Then click on the black arrow at the right hand side of the dropdown fields and select an option Once the three filters have been selected click the Go button to see the search results KPS User Manual 12 Advanced Search Click on any column heading to sort ines Advanced Search This is a sample screenshot displaying the Advanced Search tab on a Grid View Listing page Chick on any column heading to sort This is a screenshot displaying the Advanced Search feature Advanced Search f Or Select a Filter 0 e Fist Name 1 Chose From w Tfery so Go ban This is a screenshot displaying the Advanced Search feature Mosaix Software 2014 4 The three search filters are used in the following method Advanced Search a The first search filter will display the search categories to select from O b The second search filter allows you to select how you would like to filter Se
44. ctive Click on the progress date link to open the progress results that you wish to delete The results will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel KPS User Manual 86 Mosaix Software 2014 REPORTS The Reports section allows you to select reports by fiscal year Reports 13 14 Reports 12 13 and Reports 06 07 11 12 Once the Fiscal Year s is selected you can select from the three subcategories Standard Reports Report Builder or Data Export Standard Reports 4 eT Select parameters to view or export Standard Reports Hide Page Info Opening a Standard Report le Click Reports from the main menu All Planning mplementation Capacity Administration Evaluation Favorites 2 Click on the t Expand button of the fiscal year s reports desired show EEE entries 3 Click Standard Reports from the category list Tab Name Report Name Description Select Report My Favorites Note If you selected Reports 06 07 gt 11 12 see the Opening a Standard Report for Previous Administration Staff Contact Report Displays staff contact information EN Fiscal Years section 4 The Reports Listing page defaults to a list of all available reports To locate a Administration Staff Hours Summary ma Aminiciralica pS Profile REPO EN report specific to a module within KPS select the
45. d Do _ not enter personally identifiable information such as participant names into the group name or description fields Hide Page Info flaco rr rr rr rra rra rar rra rra rara rr rra rr rr rra rra rra rr rr rar rar rra rra rca cra aran rr rs Indicates Required Field Program Name Communities Mobilizing for Change on Alcohol CMCA Group Name 50 characters mex O O lt Group Description 2000 characters left Date Established mm ddiyyyy Status Active E This is a sample screenshot displaying the Identify Groups Edit Page Individual EPT m Warning When switching tabs ente Estimated Actual Estimated Actual Number of Participants 0 Participants By Race White 0 American Indian Alaskan Native 0 Asian 0 Black or African American 0 More Than One Race 0 Native Hawaiian Other Pacific Islander 0 Race Not Known or Other 0 Participants By Ethnicity Hispanic or Latino 0 Not Hispanic or Latino 0 Unknown 0 This is a sample screenshot displaying the Identify Groups Edit Page Mosaix Software 2014 T K Individual 11 If you selected TEESE use the following instructions a Click on the amp next to Add Participants to view all of the participants Warning When switching tabs ent registered Participant List Y Register Participant Note Once the participants are in view the I becomes a E Add Participants b Select the participant s to be membe
46. d SPF SIG sub recipients To upload a Strategic Action Plan in Word Excel or Adobe PDF format select Add fill in the required fields Click Browse select the file to upload and click Open then click Upload Once the file has uploaded click Save To view a plan click View or Edit Providers can only access their own plan Hide Page Info Indicates Required Field Y ABC qa Plan Status Active v ta Plan Expiration Year yyyy Year Plan Was First Developed yyyy Year Plan Was Last Updated ywy This is a screenshot displaying the Strategic Plan Edit Page Browse button File No file selected File Description Upload button File Upload Date Note This is a screenshot displaying the Strategic Plan Edit Page Mosaix Software 2014 Editing the Strategic Plan Use these instructions to add additional files or upload a revised plan Click Planning from the main menu Click Upload Strategic Plan from the submenu From the Listing page click the Les button The Strategic Plan will appear in the edit mode Make any changes needed to the form Click Save If you do not want to save any changes click Cancel D pi A a YS Deleting an Uploaded Strategic Plan 1 Click Planning from the main menu 2 Click Upload Strategic Plan from the submenu 3 Click the Remove link next to the Strategic Plan that was uploaded Tips e Previous fiscal
47. d fetdhoidy ouch eval E ota aati epee 45 o y A 45 Editing the Problem Statement ccccccssssssssssssssssssssssessssssessesessesessesessesessesassesassesacsesesaesessesassesassesacsesassesassesaesesacsesaesesaesaseeseseesassesassesassesausesacsesausesaesesaesaseesaseeeesanentan 47 Deleting Ine Problem late Mtra a Gensaneeamar ascends 47 GOS COOPER a A 48 o A A O O sae e asa 50 Deleting MO 0 EA PO UU etter o or ne eee ene ee eee eee ere ee eee ee ere 50 ODEO Sicha ate a eet see gears O ON 51 sn Ser meee eT eee Re Omer eee eae ee eer ee mee ee a er eae oer eee 54 Deleting A A 7 oho sttares A 54 MPEMENANON cana cba aast ablucuieacthudnat cua tate AAA a 55 Programi Mande ne pascal a a 55 aening APTO PP A E E 55 e 58 ai AAA o Po V ne rn nr rr Serer ne mee ee oe eee eee eee eee ee eee 62 PRODOMUMG SIMOIC oeM ES canera Stace Saas al te TS settles acid SSeS cake yea ass cata LE Se UE n th Sass ats ie Se ee nk atc rk Saad TS Suess 64 Editing SINGIE Sence ACI oscilante 66 Deleting Sinde ge ate iy A PP E o 67 Adding Demographic anar or Non DEMAS o de cote 68 RECUMINO Services Mana den a a a dew a a a a eae e ci a e is hati daca 11 a e A PP E 71 Reponino CUASI e nO 74 AA PP E EE OO 78 Evalu A O RL 79 Aci A A E A A A N 79 Editing Goal Progress Results sn 82 Deleting Goal Progres S RESUS noraine E EN 82 KPS User Manual 3 Mosaix Software 2014 Repor OLSE SFO GMCS 5 RE SNS sce toate sree ace sccisetescestsce E scan aatbit
48. delete the staff member if they reported services but Mosaix Software 2014 Deleting Staff Accounts Click Administration from the main menu Click Staff from the submenu From the Listing page select the staff member that you wish to delete by clicking the button The staff member will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this staff member click Cancel oa Sa ih a KPS User Manual 25 Mosaix Software 2014 Provider Profile The Provider ID used to sign into KPS is associated with the provider for whom you work The Provider ID was created by the State Administrator The contact information may need to be updated Please review for accuracy Viewing the Provider Profile 1 Click Administration from the main menu 2 Click Provider Profile from the submenu Editing the Provider Profile 1 Click Edit from the left toolbar Make any changes needed to the General Information N 3 Inthe Primary Contact Information section select one of the staff members to serve as a contact person for KPS from the Choose the Staff Member dropdown list The rest of the information will be loaded for you based on what was entered in the Staff User module 4 You may also enter Secondary Contact Information if needed desired 5 If there are additional contacts for the organization you may enter up to 2 two contacts in the Additional
49. e Progress Report Begin Date End Date DD mmaa Period This is a sample screenshot displaying the Report Objectives Progress Page Mosaix Software 2014 Progress Results Cite progress made towards meeting the Objective successes achieved barriers encountered impacts felt etc Progress Made 7 Enter any progress made in the Progress Made field 8 Enter any successes achieved in the Successes field 4000 characters iett 9 Enter any barriers encountered in the Barriers field A 10 If applicable enter the evaluation measurement tools used by clicking the Report Evaluation Measurement Tools link A new screen will appear 12000 lnaracen te displaying the Assessment Evaluation Tools screen Barriers Pre aera Measurement Tools link You may Report Evaluation Measurement Toolst pop up a Select the assessment tool s that was used to evaluate the goal by checking the box next to the assessment tool name Check the box indicating the type of toal s utilized and provide additional details in the text box i To remove an assessment tool uncheck the assessment tool Save button name i E 5 b A box will appear asking for details regarding that assessment tool a Enter the appropriate information in the box State developed surveys ex California Healthy Kids Survey CHKS County Profile of 11th grade use i Locally developed community surveys ex survey of 39 local retail outlets Click S
50. e displayed similar to agenda pdf 6 Type in any additional information regarding this meeting in the Notes field 7 Click Save If you do not want to save any changes click Cancel Tips 4 E Add Members Check All A __ Kathy C Blue Hill Winery This is a sample screenshot displaying the Coalition Partnership Edit Page Upload Agenda Browse Upload Upload Minutes ES Browse button y Notes Add button lan aracters left Upload button This is a screenshot displaying the Coalition Partnership Edit Page e When entering a Coalition meeting there is a group called General in the Coalition Subcommittee dropdown list This is used when all members of a Coalition Organization attended the meeting KPS User Manual 38 Mosaix Software 2014 Editing a Coalition Partnership amp Staff Meeting Click Capacity from the main menu Click Coalition Partnership amp Staff Meetings from the submenu From the Listing page select the meeting that you wish to edit by clicking the button The Meeting will appear in the edit mode Make any changes needed to the form Click Save If you do not want to save any changes click Cancel Sak eS Deleting a Coalition Partnership amp Staff Meeting Click Capacity from the main menu Click Coalition Partnership amp Staff Meetings from the submenu The Meeting will appear in the edit mode Click D
51. e sce aceoaaecaesenacisceteseluedesetenttsdieseascsiqe coudeaeacedessiottidasicascacaecu cot deacon ueceactteecucpecesedaetnacsuceaene 83 Editing le Perea hte pro tes RESUS Meee retreat ae aM o 86 Deleting Objective Progress FICS UNS uranio as iio ti 86 ACD OMG COPE PEO PO CEE O RAS 87 Standard REDONS A AAA A E 87 TDI ALAR Wm 810 AET A tic 87 Using Repoitstnat FEGUIRG Additional Data serississms raa E E T N A dvnnmedeeiis 88 POMNO ESA e O 89 216 01 08 6 21 OO AEREO ONE NEO ae are ere ere eet ae rae eer ere ere cee eer ee eer ere ee eeprom 90 Dalai EM 00 e CRC O CE e O Pr duntd alee A A 92 o e O o teal oe Da a Datos we Da seh gM E ae ed auc ae anteater a Dacasneatl 93 AOMINIS HAUG MO 93 An roo A e e NA 94 Deleg AdMIAISTAVO IM riada AA A dan dian acne 94 EVENTS Man uan io as 95 A A aaa 96 BS OO 96 KPS User Manual 4 Mosaix Software 2014 INTRODUCTION KPS will support the goals to develop and implement processes practices standards and tools that will enable collection of meaningful outcomes measures from all funded alcohol and other drug prevention programs KPS will satisfy the federal Strategic Prevention Framework SPF model for prevention data collection requirements as it is finalized by the Substance Abuse and Mental Health Services Administration The SPF uses a five step model which includes Assessment Capacity Planning Implementation and Evaluation During the Assessment and Planning phases problem statements
52. ecurring Services correctly there must be a recipient actually receiving a service This is why Groups reflecting demographics are linked to Recurring Services and the only CSAP strategies and corresponding services delivered that can be chosen are those that require demographics For example repeat activities such as meetings should be reported as Single Services as Multi pe Coordination Collaboration in the Non Demographic panel as there is not a recipient receiving a oe a ees to the User Manual located in the Support Module Once the Program Group pairs are available click the amp to display all events associated with that Program Group pair Click on the service link date to open the event that you wish to edit The services will appear in the edit mode Make any changes needed to the form a Status Active the series of events is currently in use li Completed the series of events has been completed iii Cancelled the series of events are no longer in use Click Save If you do not want to save any changes click Cancel Hide Page Info Add New Group Series 1 1 Alcohol warning signs Spring Term 14 15 Add New Event This is a sample screenshot displaying the Report Recurring Services Activities Listing Page This is a partial screenshot Deleting Recurring Services e oO IY o oo E oS pi Click Implementation from the main menu Click Recurring Services Management from the submenu Cli
53. ee Service Activity Location You may Track Staff Hour pop up This is a screenshot displaying the Single Service Activities Edit Page Staff Hours Enter the number of Direct Service hours and or Indirect Service hours for each staff person that participated in this serice activity Tracking of staff hours not directly linked to a sernice activity are reported as Administrative Time in the Administration Module hours minutes 0 hours minutes Scott Laurie hours minutes hours minutes This is a sample screenshot displaying the Staff Hours Page This is a partial screenshot Mosaix Software 2014 12 13 14 Enter in the Service Information You must add Demographic AND OR Non Demographic information to your event Note For detailed information on entering in Demographic Services and or Non Demographic Services see Adding Demographic and or Non Demographic Services If desired enter any other information regarding this event in the Notes field Click Save If you do not want to save any changes click Cancel Tips Once an objective is selected it is highlighted yellow Service Information You must add either Demographic AND OR Non Demographic Information Notes a Add Demographic Service Information pop up Add Non Demographic Service Information pop up characters left This is a screenshot displaying the Single Service Activities Edit Page From the repo
54. elect from the dropdown list the Service Activity Location where this event took place KPS User Manual 74 _ Recurring prevention services are pre planned services of structured program lessons and or activities These types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome including but not limited to Pre Post Test e g Classroom Education Peer Leadership Programs Peer i Mentoring and ATOD Free Acto Bervices correctly there must bea recipient actually receiving a si Services and the only CSAP st lt Add New Group Series lt that can be chosen are those that require demographics For exa link eee be reported as Single Services as Multi Agency Coordination Col sheer de Gea he e tes not a recipient receiving a Service For technical inStruciid 2282 foe co fre so psi sb i 07 Module Hide Page Info 1 Family Intervention Add New Group Series Add New Event 1 1 Alcohol warning signs Spring Term 14 15 This is a sample screenshot displaying the Recurring Services Activities Listing Page This is a partial screenshot This section is required for both SABG amp SPF SIG sub recipients Recurring prevention services are pre planned services of structured program lesso
55. elete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Cancel oe eS SY a KPS User Manual 39 From the Listing page select the meeting that you wish to delete by clicking the button Mosaix Software 2014 Training Technical Assistance The Training Technical Assistance module allows the provider to keep track of needed and completed trainings that are provided to staff and or coalition members associated with the provider organization 1 Click Capacity from the main menu 2 Click Training Technical Assistance from the submenu 4 3 Click Add from the left toolbar n O 4 Enter in the Needed training information A dl ane a Type in the date as mm dd yyyy of the training in the Date Needed i A Hequren ta b Enter in the Subject of the training e ti 2 The Status automatically defaults to Pending 2 L i Pending The training has not yet occurred ee IA li Received The training has been completed Notes Note If Received has been selected additional information will have to be filled out iii Cancelled The training has been cancelled iv Needed The training is needed d If desired enter any additional information known regarding the training A in the Notes field This is a screenshot displaying the Training Technical Assistance Edit Page 5 Click Save If you do not want to save any changes click Cancel KPS User Manual 40 Mosaix S
56. ement is required for both SABG amp SPF SIG sub recipients The Coalition Partnership Member and Subcommittee sections under Coalition Partnership Management are required for SPF SIG sub recipients ONLY The Coalition Partnership amp Staff Meetings section is SPF SIG sub rec Assistance section is optional for both SABG amp SPF SIG sub recipient Landing Pages When first entering a module you may see a list of the entire categories associated with that module This is called a Landing Page The Landing Page of a module 8 Coalition Partnership Management provides a description of what can be done in that module as well as listing each This module is used to identify partner organizations coalition partnership members and coalition partnership subcommittees category as a link to the Listing Page and entry forms For more information on the Listing Pages see the Listing Pages section No data is entered on the Landing Page Submenu Category link Partner Organization Coalition Partnership Member To open a category Coalition Partnership Subcommittee e Click on the Landing Page Submenu Category link Coalition Partnership amp Staff Meetings This module is used to record coalition partnership and or staff meetings and upload agendas and minutes notes Training Technical Assistance This module is used to track coalition partnership and or staff training and technical assistance needed and
57. f the appropriate Program Type in the name of the group to identify it by in the Group Name field Note This should be no longer than 50 characters Enter a description of the group in the Group Description field Enter the date of when the group was formed in the Date Established field as mm dd yyyy The Status automatically defaults to Active There are two types of groups that can be registered in the Identify Groups or OEA Select the type of group you module wish to register 10 If you selected MA use the following instructions a Select whether the numbers being entered are an estimation using the Estimated Actual radio buttons b Enter the total Number of Participants for this group c Enter the number of Participants By Race d Enter the number of Participants By Ethnicity e Enter the number of Participants By Gender f Enter the number of Participants By Age Group KPS User Manual i of Dp Poy catia Listed below are the Programs identified To link a new Group to a Program click Add Group next to the appropriate Program and complete the screen To view or edit a previously created Group click on the name of the Group Hide Page Info Was SSS SSS ai a 6556 65S 6 6556 SSS aiii SSS is 6556 85456 SESS 6 SS6 6556 8556 6556S S556 SESS is ias SSS OSS SSG SSS Groups may be identified by individual participants or a summary of the group s demographics may be use
58. g Services Activities Edit Page Note If the group was set up as a Summary Group the Track Group Attendance link will not be available Group Attendance ini i i i Attendance at specific group events may be tracked from this screen If a participants name is not a Select the participants he wish to add to this event by checking the included in the list go to Program Management Identify Participants and check to make sure the box next to the participant name oy participant has been set up with a status set to active Note If all populations need added clicking the Check All selection will check all of the population names i To remove a participant uncheck the participant name Check All b Click Save If you do not want to save any changes click Cancel Garcia Amanda Rodriguez Miguel L Sharpe Joan F Gooding Grant Moore Alicia Save button ES c The Group Attendance screen will close and you are returned to the Report Recurring Services Activities screen This is a sample screenshot displaying the Group Attendance Page KPS User Manual 75 Mosaix Software 2014 15 For groups with group summary demographics If you wish to add a count of the ius OEE number of attendees at the event enter the number in the Group Attendance This is a screenshot displaying the Recurring Services Activities Edit Page field 16 Click the Track Staff Hours link to enter Staff time A new screen
59. h this Recurring Service Activity from the dropdown list Note Selections for this dropdown list will be available once a CSAP Strategy has been selected 10 Select the Primary IOM Category of this event from the dropdown list a Indicated targets high risk individuals and or those individuals exhibiting signs of early substance use Selective targets subsets of the total population with high risk factors c Universal targets the entire population or demographic subset not based on risk 11 The Status automatically defaults to Active 12 Click Save If you do not want to save any changes click Cancel KPS User Manual 71 ABC 2 gt Recurring prevention services are pre planned services of structured program lessons and or activities These types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome including but not limited to Pre Post Test e g Classroom Education Peer Leadership Programs Peer Mentoring and ATOD Free Activities Recurring Hide Page Info Indicates Required Field gt Service Activity Title so characters max Service Activity Description 500 characters left This is a screenshot displaying the Recurring Services Activities Edit Page SOQ characters left Objective Please Select Mi CSA
60. he Goals Click on a Goal to modi Statement to view all of the Goals associated with that Problem Statement n scicctGy 1466 Omiy Beiro Note Once the goals are in view the becomes a a ae nking and Driving Among Tourists Add Goal i 1 A A _ Increased Methamphetamine Use Among Youth Add Goal 4 Click on the goal link e g 1 1 to open the goal that you wish to edit i 5 The goal will appear in the edit mode Only the Start Date and Complete By 3 1 Increase awareness among students and parents of the risks associated with underage Date the Measurement Indicators Measurement Tools Responsible Party and Notes fields can be edited 6 Make any changes needed to the form 7 Click Save If you do not want to save any changes click Cancel This is a sample screenshot displaying the Goals Listing Page This is a partial screenshot Tips e You will not be able to edit an entire Goal once services activities have been reported for any objective linked to it Only the Start Date and Complete By Date the Measurement Indicators Measurement Tools Responsible Party and Notes fields can be edited Deleting a Goal A goal cannot be deleted once it has been saved KPS User Manual 50 Mosaix Software 2014 Objectives Objectives are linked to a Goal The Objectives page is similar to the Goal page in regards to entering the data Use the instructions below to enter an Objective 1 Click Planning fro
61. he Status will default to Active KPS User Manual 22 y Ria p e eh Complete all required fields The status for all staff should be set to Active until a staff member no longer needs access to Pv Note To track staff hours for single services recurring services and administrative time individual Staff members must first be set up as users with an Active status Hide Page Info See Sue oS Sele Sou Cee Oa OSes SSS OSU Sa SSS OSU SSS SSS OSU SUS OSU CSU EA EAN TADA UI Indicates Required Field General Information Organization 000030 Catholic Charities Jerome Salutation Please Select v First Name Last Name E Permission Default Please Select x Title Status Active w Second Language Please Select v This is a sample screenshot displaying the Staff User Edit Page Mosaix Software 2014 9 Enter the staff member s Login Information a The User ID will be the login name used by the staff member This is automatically created after saving The User ID is always the first letter of the user s first name and the full last name with no spaces in iia between dai b The Password field is where a temporary password is created for the satay Password Ld staff member and can be any combination of alpha or numeric Ss NEE characters This password will be used along with the User ID and six i A 6 digit provider identification number to log into KPS Once a user
62. he dropdown list to select the type of program you wish to register If you selected Local Innovative Other use the following instructions a Enter the Program Name b Enter the Description of the program Tips A program must be identified in order to report services KPS User Manual 55 4 Cancel Save w ABC Print 3 5 pm E E gt k Evidence based prevention refers to a set of prevention activities that evaluation research has shown to be effective The complete approved list of Idaho s Evidence Based Programs and Strategies is provided below Select one of the approved programs or enter a local innovative program or strategy below You will then assign the percentage of each funding source that is being utilized to provide that program or strategy In most cases you ll only use one funding source to provide each program Note that the funding source Other Local can be used to note funding that is either public or privately provided de Indicates Required Field Is the program Evidence Based or Local Innovative Other Please Select T Click here to view Idaho s approved list of Evidence Based Programs and Practices This is a screenshot displaying the Identify Programs Edit Page Local Innovative Other Program Name 250 cnaracte mex A o fF Ett characters left This is a screenshot displaying the Identify Programs Edit Page Mosaix S
63. hics in Add Summary Information DO NOT DUPLICATE the count for the Group in the Summary section If Add Individual Participants is chosen Add Summary Information and Add Groups cannot be utilized Save button CSAP Strategy Service Delivered DO NOT DUPLICATE the count for the Group Inthe Summary section This is a screenshot displaying the Demographic Service Activities Edit Page Add Summary Information Number of Participants Add Summary Information link Estimated Actual Estimated Actual Participants By Race American Indian Alaskan Native White 0 Black or African Asian 0 American Native Hawatian Other Pacific Islander More Than One f Race Race Not Known or Other This is a screenshot displaying the Demographic Service Activities Edit Page This is a partial screenshot Mosaix Software 2014 0 Add Individual 6 If you selected Y Add Groups use the following instructions Add Groups AddGroupslink a Select the group you wish to add to this event by checking the box next C Check All to the group name CIEPP 05 06 Term LIEPP Fir Middle School Note If all groups need added clicking the Check All selection will check all of the group names To remove a group uncheck the group name This is a sample screenshot displaying the Demographic Service Activities Edit Page 7 Ifyou selected Add Individual Participants se the followi
64. ike to sort by rows select your fields from the Available Fields column use the buttons to move them into the Selected Fields column and to place them in the correct order and select whether you would like the field in ascending or descending order 17 Click the button to have your report open in a Microsoft Excel spreadsheet 18 Click Save If you do not want to save any changes click Cancel Tips e You can only select one field at a time e You will only be able to filter a small amount of fields at a time Step 2 Create filtering conditions Available Fields Provider Reported Category Reported Date string format aa Reported Units hrs Filter where Add Group Add Ru Clear Restart Delete Rule 0 Matches RAS lt lt Back Next gt gt This is a screenshot displaying the Report Builder Page E z Location jecti Program Name Increase enrollment in Friday Night Live 202022 School Site Middle School Jamong high risk youth from 10 to 20 Club Live Fir Middle School 2222 School Ste Mile Schoot lamang hgh youth fom 40 to 20 _ Cu Lie Fir Midte School 282022 School Site Middle School Jamong high risk youth from 10 to 20 Club Live Fir Middle School a Schoot Ste Mil Schoot lamang Hui youth tom 10 to 26 Lie Fir Midte Scho 282022 School Site Middle School Jamong high risk youth from 10 to 20 Club Live Fir Middle Scho
65. ints the information currently on the form Provides the multimedia tutorial video specific to the submenu topic Provides user manual help specific to the submenu topic Includes step by step instructions for adding editing and deleting Provides information on this topic with regards to prevention KPS User Manual 16 Mosaix Software 2014 Using the Text Resizer You can alter the size of the text with the Text Resizer alalalAl Clicking on one of the Al changes the text size from smallest to largest Place the mouse pointer over one of the Al and left click to change the size Provides the smallest text size al Provides the default text size Provides a medium text size A Provides the largest text size KPS User Manual 17 Mosaix Software 2014 LOGIN PROCEDURE Connect to the Internet using the Internet browser In the Address Location box type in the following address and press enter https idprev kithost net The following screen will appear ADR idaho Office of Drug Policy Logging into KPS ta eee d Type in the User ID Password and Provider ID supplied to you by your Print Kps2ounsuve o on Sunday 1 13 2013 10PM to 4AM administrator and click the Login button useri EST Note Before logging in you will be able to choose which planning year you would like to work in Password coe Server Maintenance E pu Normal Maintenance Provider iD 1 on Sunday 2 17 2013 10PM to 4AM Login Fo
66. ion Editing Staff Accounts 1 Click Administration from the main menu n a Click Staff User from the submenu 4 To add new staff click the Add button located in the left hand column To view or edit a previously created Staff 3 From the Listing page select the staff member that you wish to edit by clicking poes wiih mois hy chacaing Easton the Permiso tio Urop sium ment hentai mee dlr the button Admin permissions can reset user passwords from this module TN cant 4 The staff member will appear in the edit mode E En Adve Click on any column heading to sort xcel Word DefaultPermissions Status Provider ID 5 Make any changes needed to the form Staff User active 000030 a Status see Tips Betec Ryan Samson RSamson Admin Active 000030 selec Cindy Crosby ccrosby Staff User Active 000030 Active currently on the staff of the provider li Inactive no longer on the staff of the provider 6 Click Save If you do not want to save any changes click Cancel Tips O you can make them Inactive to remove their name from forms and prevent the staff member from entering any further data into KPS KPS User Manual 24 This is a sample screenshot displaying the Staff User Listing Page This is a partial screenshot The Status is used to keep a staff member in KPS for history purposes When a staff member leaves you will not be able to
67. is a sample screenshot displaying the Administrative Time Listing Page Administrative Time This module is used to track staff time not related to single or recurring services reported in the Implementation Module Staff must be set up as users before time can be tracked i m 4 ge Info hours O w minutes Other duties This is a sample screenshot displaying the Administrative Time Listing Page Administrative Time This module is used to track staff time not related to single or recurring services reported in the Implementation Module Staff Must be set up as users before time can be tracked This is a sample screenshot displaying the Administrative Time Listing Page 94 Mosaix Software 2014 Events Manager The Events Manager allows you to enter events into the Calendar to be viewed on the Home page Only prevention related events should be placed on the Calendar Click Administrative from the main menu Click Events Manager from the submenu Click Add from the left toolbar Enter the title to be displayed on the Calendar in the Event Title field Enter the description of the event in the Event Description field lf there is a website associated with the event you may enter it in the Event URL field aS NS Select the Event Date from the Calendar by clicking on the day s the event is to take place or you can enter a date into the Event Date field as mm dd yyyy
68. isplaying the Coalition Partnership Edit Page c Type in the Meeting Date as mm dd yyyy of the coalition meeting 4 lf desired select the Start and End Times of the meeting indicates Kequired hiela Cancel Coalition Partnersiiyp Warning When switching tabs en Partner Name Coalition Partnership Subcommittee Meeting Date mm dd yyyy po Start Time M End Time This is a screenshot displaying the Coalition Partnership Edit Page KPS User Manual 37 Mosaix Software 2014 Select the members who attended the meeting from the Select Members section a Click on the next to Add Members to view all of the Coalition Members registered Note Once the members are in view the becomes a j Select those members that attended the meeting by checking the box next to the member s name Note If all members attended the meeting clicking the Check All selection will check all of the member names To remove a member uncheck the member s name 5 You have an opportunity to insert any agenda or task documents that may be associated with this meeting a b Click the button next to Upload Agenda or Upload Task Click the button to search for the document you wish to insert Click the button to add the document to the meeting Click if you do not wish to insert a document The document will be uploaded to the service Click on the link to open the document Note The link will b
69. ld based on risk ted may be reported under Add Non Demographic Service Information 6 Enter the date of the event from the Service Date field as mm dd yyyy json OO 7 Enter the Duration of Service Activity i Pri IOM Cat 7 Note You may leave a zero in one of the fields but at least one of the fields must have an amount higher than zero cane dd Please Select y S ll pe 8 w n GA Reg E D 3 m 3 Service Date mmddiyyyy a Enter the number of hours in the Hours field mensa gt b Select any minutes from the dropdown list Duration of ServicelActivity o Hours 0 jaa minutes 8 Enter the Service Population by clicking the Add Service Population link A new screen will appear displaying the Service Population screen This is a sample screenshot displaying the Single Service Activities Edit Page KPS User Manual 64 Mosaix Software 2014 a Select the population s you wish to add to this event by checking the box next to the population name Note If all populations need added select General Population from the list i To remove a population uncheck the population name b Click Save If you do not want to save any changes click Cancel c The Service Population screen will close and you are returned to the Single Services Activities screen 9 Enter the description of the service event in the Description field 10 Select the Service Activity Loca
70. m the main menu 2 Click Objectives from the submenu 3 Click Add New Objective to the right of the appropriate Goal 4 Select the Objective Length of this Objective KPS User Manual 51 Objectives This section is required for both the SABG and SPF SIG sub recipients This module is used to identify Objectives that address each of your identified goals An objective breaks down the goal into smaller parts that provide specific measureable actions through which the goal will be accomplished Objectives define what you expect to achieve through your efforts they are meant to be realistic targets A well written objective uses the SMART approach Specific Measureable Achievable Relevant Time Bound An example of a well written objective might be Pass a policy mandating TIPS training for 100 of the licensed alcohol retailers in the community by June 30 2015 Select Objective Status Only Active 1 Drinking and Driving Among Tourists 2 Increased Underage Drinking Amoung Youth 2 1 Engage high risk youth in school based alternative activities that promote a drug and alcohol free lifestyle 2 2 Increase awareness among students and parents of the risks associated with underage drinking This is a sample screenshot displaying the Objectives Listing Page This is a partial screenshot Objectives This section is required for both the SABG and SPF SIG sub recipients This m
71. me fields o leas gt y x d Select the Title of the member from the dropdown list ae a ee O O A e lf desired enter the Contact Information for the coalition which Pr includes the Work and Alternative Phone Address City State Zip na Code Email and Second Language 10 Click Save If you do not want to save any changes click Cancel ee Al This is a screenshot displaying the Coalition Membership Edit Page with the Business tab selected KPS User Manual 33 Mosaix Software 2014 Editing Coalition Partnership Member Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Member from the category list From the Listing page select the Coalition Member that you wish to edit by clicking the button The Coalition Member will appear in the edit mode Make any changes needed to the form a Status i Active currently a participating member li Inactive no longer a participating member 7 Click Save If you do not want to save any changes click Cancel Sl IA YY a Deleting Coalition Partnership Member Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Member from the category list The Coalition Member will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this item click Ca
72. mographic information entered if needed KPS User Manual 69 Mosaix Software 2014 Non Demographic Services 1 From the Report Single Services Activities screen or Report Recurring Services Activities screen click the Add Non Demographic Service Information link A new screen will appear displaying the Service Activity Non Demographics screen 2 Select all non demographics items that apply or enter the number of non demographic items that were used disseminated during the event in the appropriate fields 3 Click Save If you do not want to save any changes click Cancel 4 The Service Activity Non Demographics screen will close and you are returned to the Report Services Activities screen Tips Non Demographic Service Activity Check a box and or input a count and click on Save Being more than one strategy and service can be identified please choose categories that best represent the serice actiity being reported Definitions for all of the strategies and services are located in the Prevention 101 document within the Knowledge Base Module z Service Code 12 Information Dissemination AN Material Development F AN Materials Disseminated 3 E ERS Brochures Pamphlets Brochure Pamphlet Development E Dicceminated Conference Fair Planning E Conferences Fairs Attended Curricula Development C Curricula Disseminated This is a screenshot displaying the Non Demographic Service Activities Edit Page This is a pa
73. ncel oS SN KPS User Manual 34 From the Listing page select the Coalition Member that you wish to delete by clicking the button Mosaix Software 2014 Entering a Coalition Partnership Subcommittee St A A o a 10 Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Subcommittee from the category list Click Add from the left toolbar Select the Partner Name from the dropdown list Enter the name of the Coalition Partnership Subcommittee The Status automatically defaults to Active Select the members to be part of the subcommittee from the Members Selection section a Selecta leader of the subcommittee from the Leader dropdown list b Click on the amp next to Add Members to view all of the Coalition Members registered Note Once the members are in view the becomes a 7 c Select those members that are a part of the subcommittee by checking the box next to the member s name Note If all members are to be part of the subcommittee clicking the Check All selection will check all of the member names d Toremove a member uncheck the member s name Type in any additional information regarding this subcommittee in the Notes field Click Save to commit your changes If you do not want to save any changes click Cancel KPS User Manual 35 DDR l Assignment of individual members is not required to identify a subcommittee However
74. new screen will appear displaying the Service Activity Demographics screen select the CSAP Strategy from the dropdown list select the Service Delivered associated with this group from the dropdown list Note Selections for this dropdown list will be available once a CSAP Strategy has been selected There are three types of groups that can be tracked in the Service Activity Demographics screen Summary Information Groups or Individual Participants Single Service Only Select the type you wish to track by clicking on the lt If you selected Add Summary Information use the following instructions a Enter the total Number of Participants for this group b Select whether the numbers being entered are an estimation using the Estimated Actual radio buttons c Enter the number of Participants By Race d Enter the number of Participants By Ethnicity e Enter the number of Participants By Gender f Enter the number of Participants By Age Group KPS User Manual 68 Demographic Service Activity Select the most appropriate CSAP Strategy and Service Delivered Refer to Prevention 101 in the Knowledge Base Module for the strategy and service definitions For most single services click on Add Summary Information and complete the screen For Groups participating in a single service click on Add Groups and select the Group If additional participants are involved in the activity along with a Group indicate their demograp
75. ng data the Edit form data fields will display the data entered selected previously These fields may be modified if needed KPS User Manual 14 Recurring prevention services are pre planned services of structured program lessons and or activities These types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome including but not limited to Pre Post Test e g Classroom Education Peer Leadership Programs Peer Mentoring and ATOD Free Activities Recurring Hide Page Info Indicates Required Field characters max Service Activity Description 500 characters left Objective Please Select This is a screenshot displaying a blank Edit Form This is a partial screenshot Mosaix Software 2014 Data Fields and Buttons In KPS there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Drop Down Menu aka Pull Down Menu select one Add gt Add Remove lt Remove Radio Button Selected 7 Not selected Check Boxes 4 Selected T Not Selected First Name A yellow field and an asterisk denotes a required field 2 Denotes a Note with more information regarding the field v ABC Spell Check Indi
76. ng instructions eat un 7 a Select the participant you wish to add to this event by checking the box Add Individual Participants next to the participant name C Check All Note If all participants need added clicking the Check All selection will check all of the participant names F Garcia Amanda F May Kim F Shape Joan i To remove a participant uncheck the participant name C Gooding Grant C Moore Alicia Tumer Tony 8 Click Save If you do not want to save any changes click Cancel L Gutierrez Grace Rodriguez Miguel 9 The Service Activity Demographics screen will close and you are returned to This is a sample screenshot displaying the Demographic Service Activities Edit Page the Single Services Activities screen Tips e The CSAP Strategy Information Dissemination will not appear in the CSAP Strategy dropdown list To enter Information Dissemination information see Add Non Demographic service Information e For Groups participating in a single event select the Group under Add Group If additional participants are involved in the event indicate their demographics under Summary DO NOT DUPLICATE the count for the Group in the Summary section e Once saved a message will appear below the Add Demographic Service Information link showing the number of groups and or people reported against the service activity A Remove _ button will become active next to that message Click the Remove _ button to delete the de
77. not expire however it is a good idea to change your password every 3 months for security purposes KPS User Manual 21 Mosaix Software 2014 Staff User The Staff User module enables counties and providers to track staff members hours In order to track staff hours as they relate to specific services activities the staff members must be set up in this module prior to entering service activity data A staff member MUST be set up if oo oo ey A 1 He she will need access to KPS for data entry 2 The provider wants to track staff time Click Administration from the main menu Click Staff User from the submenu Click Add from the left toolbar lf desired select a Salutation from the dropdown list Type in the staff member s First and Last Name Select the Permission Default a Admin permissions should be given to staff members that are acting as b the primary contact for KPS Staff User permissions should be given to staff members that log onto KPS and enter data Staff Read Only permissions should be given to staff members that provide prevention services but may not do data entry Custom permissions should be given to staff members that require a set of permissions that do not fit the above defaults Admin Staff User or Staff Read Only Select the Permissions link located to the right of the Permission Default dropdown list to set the custom permissions 7 Type in the staff member s Title 8 T
78. ns and or activities These types of services are intended to inform educate develop skills and identify refer individuals who may be at risk for substance use or abuse A recurring prevention activity needs to have an anticipated measurable outcome including but not limited to Pre Post Test eg Classroom Education Peer Leadership Programs Peer Mentoring and ATOD Free Activities Recurring To report a new Recurring Service Activity fill in the required information To view or edit a previously reported Recurring Service Activity click Cancel and select the appropriate Program Group and corresponding Event Y ABC from the list Hide Page Info A E A A AA OI Hide Page info Print Indicates Required Field Program Please Select Group l This is a screenshot displaying the Recurring Services Activities Edit Page This is a partial screenshot Group Series Status Active v D 0 hours mene Add Service Population Please Select aa dink Add Serice Population This is a screenshot displaying the Recurring Services Activities Edit Page Service Date mm ddiyyyy Duration of Service Activity Service Activity Location You must pop up Mosaix Software 2014 12 Enter the Service Population by clicking the Add Service Population link A new screen will appear displaying the Service Population screen Service Population a Select the population s YOu wish
79. ociated with the Goal Note Once the objectives are in view the becomes a 4 To report progress made for an Objective click Report Progress to the right of the appropriate Objective 5 The Status is defaulted to Active 6 Enter the Progress Report Period in the Begin Date and End Date fields as mm dd yyyy KPS User Manual 83 Select Goal Status Only Active y 1 Drinking and Driving Among Tourists Report Proaress link E 2 Increased Underage Drinking Amoung Youth e 2 1 Engage high risk youth in school based alternative activities that promote Report Progress a drug and alcohol free I Active 7 1 2014 7 28 2014 2 2 Increase awareness among students and parents of the risks associated Report Progress with underage drinking Active This is a sample screenshot displaying the Report Objectives Progress Listing Page This is a partial screenshot Enter a Begin Date and End Date for the progress report Update the status if needed by choosing a different e status from the drop down menu next to Objective Status Input narrative into the required fields and click on Save ar Hide Page Info Indicates Required Field Objective Information Objective Decrease 30 Day Use Alcohol from 20 to 5 among High School Students Parents Families Teachers Administrators Counselors Youth Minors Objective Date Range 08 01 2014 05 20 2015 Objective Status Activ
80. odule is used to identify Objectives that address each of your identified goals An objective breaks down the goal into smaller parts tha expect to achieve through your efforts they are meant to be realistic targets A well written objective uses the SMART approach Specific Measureable Achievable Relevant Time Bound An example of a well written objective might be Pass a policy mandating TIPS training for 100 of the licensed alcohol retailers in the community by June 30 2015 provide specific measureable actions through which the goal will be accomplished Objectives define what you Hide Page Info Engage high risk youth in school based alternative activities that promote a drug and Goal Deo alcohol free lifestyle Goal Date Range 06 01 2014 07 31 2016 Objective Length Please Select Y This is a sample screenshot displaying the Objectives Edit Page Mosaix Software 2014 5 To enter an increase decrease Objective click on the tab to display the Objective Builder Utility a Enter the Start Date of this Objective as mm dd yyyy Enter the Complete By Date as mm dd yyyy Choose either Increase or Decrease from the Verb dropdown list Enter the Indicator Enter the Target Group Insert values for baseline and desired outcome in the Range From and To fields Select Percent Mean or Total If the baseline value is an estimate place your cursor over the box and left click yo
81. oftware 2014 7 Ifyou selected Evidence Based use the following instructions a Select the program type from the Program Type the dropdown list b Select the Program Name from the dropdown list Note Selections for this dropdown list will be available once a Program Type has been selected c The second Program Name field will automatically fill in with what was selected from the first Program Name field This field is used for modifications to the Program Name d Enter a description of the program in the Description field 8 The Status automatically defaults to Active 9 Select the Funding Sources you will be using for this Program a A box will appear to the right of the selected funding source asking you to enter a of total program funding 10 If desired enter in the Number of Sessions and Total Hours 11 Type in any additional information regarding this Program in the Notes field 12 Click Save If you do not want to save any changes click Cancel KPS User Manual 56 Evidenced Basec Program Type Please Select v Program Name OOOO na o 4000 characters left This is a screenshot displaying the Identify Programs Edit Page Status Active v v Funding Sources 2 Block Grant SPF SIG This is a screenshot displaying the Identify Programs Edit Page Number of Sessions Total Hours i Notes left This is a screenshot displaying the Identify Programs Edit
82. oftware 2014 Changing the Status of a Training When trainings are initially created they default to Pending since the training has not yet occurred Once training is completed or cancelled the status of the training will need to be changed Use the following steps to change the status of your training to Received or Cancelled Click Capacity from the main menu Click Training Technical Assistance from the submenu 3 From the Listing page select the training that you wish to change the status of by clicking the button 4 The training will appear in the edit mode 5 From the Status dropdown select Received Needed or Cancelled as the new status of the training 6 If Received was selected new fields will appear on your screen a Type in the date mm dd yyyy format the training was completed in the Date Received field Select the Duration from the dropdown list Select the type of training received from the Method dropdown list Select who gave the training from the Provided by dropdown list Enter the name of the trainer in the Specify field that appears once you ve selected from the Provided by field f If you wish to add attendees click the Manage Training Attendees link A new screen will appear displaying the Training Attendance KPS User Manual 41 pao gt Excel Word Y ABC le This section is optional for both SABG and SPF SIG sub recipients To add new training or technical assistance
83. ol This is a sample screenshot displaying the Report This is a partial screenshot e f your report does not appear after selecting the Finish button hold the control key down while selecting the Finish button KPS User Manual 91 Mosaix Software 2014 Data Export The Data Export Module allows users to export their KPS data in its raw form which will enable them to create customized evaluations based on desired criteria a Instructions 1 Select export file type Access Excel 2 Provider 3 Select Time Period or Start Date End Date 4 Select either Modules Table Names or Table Groups 5 Select the fields to appear on the report 6 Click on Generate Button 7 A link will appear next to Created Files 8 Click on the link to open the report TEN T If you would like to export data use the following steps 1 Click Report from the main menu MESE Time Period Please Select Time Period v 2 Click on the Lt Expand button of the fiscal year s reports desired Start Date mica End Date mms 3 Click Data Export from the submenu aco File link 4 Select the program format from the Export To list choose whether you want a a cranes the data exported to a Microsoft Access file or an Excel Spreadsheet I AdminHours IndxDuration MeetingLog Created Fil g Attendance IindxEdu Objective 5 Select the current Time Period or enter a Start Date and End Date as E Client J IndxEthnicity llena mm dd yyy
84. oolbar Click OK when asked Are you sure If you do not want to delete this program click Cancel a Ie E Tips e You will not be able to delete a group if participants have been assigned to it In these instances mark the group as Inactive KPS User Manual 61 Mosaix Software 2014 Identifying Participants 1 Click Implementation from the main menu 2 Click Program Management from the submenu Ano 3 Click Identify Participants from the category list This section is not required for either SABG amp SPF SIG sub recipients Sree 4 Click Add from the left toolbar Po QQ ee 5 Type in the participant s First and Last Name General Information 6 Select the participant s Gender from the dropdown field r First Name o O Middle Initial 7 Select the participant s Birth Date from the dropdown field Pat LastName Gender 8 Select the participant s Ethnicity from the dropdown list Age Group 9 Select the participant s Race from the dropdown list Ethnicity 10 The Status automatically defaults to Active Race 11 If desired enter in the Additional Information Status 12 If you know the participants Contact and or Emergency Contact Information ld o Pent EAG you can fill them into the appropriate fields 13 Select the Program Group pairs to be assigned to this participant from the Program Groups Assignment section a Click on the next to Add Program Groups to view all of the
85. ordinances ALING Strategies m nt Reinstate or maintain Friday classes to shorten the Environmental Setect elongated weekend ee Strategies wai Select button Establish or strengthen policies related to alcohol and drug PER use among employees Selec DUI Reduction Initiative Select County Administration Active Environmental Strategies Active Active Active Environmental Strategies Innovative Innovative Environmental Strategies This is a sample screenshot displaying a Grid View Listing Page e By default the grid will display up to ten records per page To move between the various pages use the numbers at the bottom of the grid If there are less than ten records listed the buttons will not be active 1234 KPS User Manual 10 Mosaix Software 2014 e Hide Page Info Allows the information to be hidden from view e ShowPagelnfo Places the Page Information back in view Hierarchy View A Hierarchical View is used when there is a Parent Child relationship Looking at the example Ex 1 shows the parent the Problem Statement that was created in the Assessment module whereas Ex 1 1 is the child the Goal that will be created in the Planning module The need to link a child goal to a parent problem statement adds complexity to the process of adding and searching The hierarchical view was designed to simplify these tasks 1 All of the
86. orts and searching purposes Editing the Problem Statement Click Assessment from the main menu Click Problem Statements from the submenu From the Listing page select the Problem Statement that you wish to edit by clicking the button The Problem Statement will appear in the edit mode The Title and Problem Statement cannot be changed a Status Active currently in use li Inactive no longer in use b Assessment Tool i Remove all the assessment tools by clicking the Remove button or click on Select Assessment Tools and add or remove individual assessment tools by checking or un checking appropriate assessment boxes 5 Make any changes needed to the form 6 Click Save If you do not want to save any changes click Cancel a A E Tips e You will not be able to edit a Problem Statement once services activities have been reported Deleting the Problem Statement Problem Statements cannot be deleted KPS User Manual 47 Mosaix Software 2014 Goals All goals will be linked to a Problem Statement that was created in the Assessment module Use the instructions below to add a goal to a specific Problem Statement Goals eS SS DN A I O AO AO RH A O IR Listed below are the activeProblem Statements created in the Assessment module To create a Goal click on the Add Goal button to the right of each Problem Statement After a Goal has been created a symbol will appear to the left of the Problem S
87. osaix Software 2014 Editing Objective Progress Results 1 2 3 8 Click Evaluation from the main menu Click Report Objective Progress Results from the submenu From the Listing page click the amp next to the appropriate Goal to display the Objectives associated with the Goal Note Once the objective are in view the becomes a ka Once the Objectives are available click the to display all progress dates associated with that Objective Click on the progress date link to open the progress results that you wish to edit The results will appear in the edit mode Make any changes needed to the form a Status i Active the objective is currently in use li Completed the objective has been completed iii Cancelled the objective has been cancelled and no longer used Note If Completed or Cancelled was selected a new field will appear for you to enter the date that the objective was completed cancelled Click Save If you do not want to save any changes click Cancel Deleting Objective Progress Results 1 2 3 So oS oS Click Evaluation from the main menu Click Report Objective Progress Results from the submenu From the Listing page click the amp next to the appropriate Goal to display the Objectives associated with the Goal Note Once the objective are in view the becomes a Once the Objectives are available click the to display all progress dates associated with that Obje
88. otes field 9 Click Save If you do not want to save any changes click Cancel This is a sample screenshot displaying the Administrative Time Page Tips e Administrative Time is for provider use only and is optional Only the entity entering the information will be able to view it KPS User Manual 93 Mosaix Software 2014 Editing Administrative Time 1 Click Administrative from the main menu Click Administrative Time from the submenu Select a staff member from the Staff Name dropdown list Click the button to the right of the date you wish to edit m Go IY 5 The Administrative Time will appear in the edit mode 6 Make any changes needed to the form 7 Click Save If you do not want to save any changes click Cancel Deleting Administrative Time Click Administrative from the main menu Click Administrative Time from the submenu Select a staff member from the Staff Name dropdown list Click the button to the right of the date you wish to delete The Administrative Time will appear in the edit mode Click the Delete button Click OK when asked Are you sure If you do not want to delete the administrative time click Cancel oO St A Se KPS User Manual Administrative Time A e e This module is used to track staff time not related to single or recurring services reported in the Implementation Module Staff must be set up as users before time can be tracked Hide Page Info 1 This
89. ou to specify how you wish to search c The third search filter is the search criteria This field will change based on the second search filter selected KPS User Manual 78 Assessment Capaci Planing Implementation cn al Administration Knowledge Base Support Base Support Program Management 4 Report Single Services Recurring Services Management a Search Services Service Search Previously input services activities can be quickly located by searching by Service Date or Service ID Click the button next to Select a Filter Choose Service Date or Service ID from the drop down menu Choose the desired function from the next drop down menu The screen will refresh Enter the date or ID in the provided fi eld and then click on Go The requested service activity will be listed Click on Select next to the service and the Original data entry page will pop up Hide Page Info This is a screenshot displaying the Search Services Page Mosaix Software 2014 EVALUATION The Evaluation module is used to monitor evaluate sustain and improve goals and objectives or replace those that fail Report Goal Progress Results This module is used to report progress on meeting goals 1 Click Evaluation from the main menu 2 Click Report Goal Progress Results from the submenu 3 Choose All Only Active or Only Cancelled or Completed from the filter d
90. parents will be displayed on the Listing page upon entering the module 2 Tocreate or add a child click on the link to the right of the parent To view all of the children underneath a parent click on the Et The 8 will become a Y and all of the children will be displayed below the parent 5 To edit or delete a child click on the child link KPS User Manual 11 Ex Problem Statement Add Goal Ex 1 1 Goal attached to Problem Statement above This is a sample screenshot displaying the Hierarchy View This is a partial screenshot 1 Drinking and Driving Among Tourists Add Goal 2 Increased Methamphetamine Use Among Youth Add Goal This is a sample screenshot displaying the Hierarchy View This is a partial screenshot 2 Increased Methamphetamine Use Among Youth Add Goal 2 1 Engage high risk youth in school based alternative activities that promote a drug and alcohol free lifestyle 2 2 Increase awareness among students and parents of the risks associated with methamphetamine use This is a sample screenshot displaying the Hierarchy View This is a partial screenshot Mosaix Software 2014 Advanced Search Each Listing Page includes a search feature which allows you to find a particular record by clicking the Advanced Search tab and selecting several variables In addition records are able to be sorted in ascending or ET order Y cli
91. prevention that is not directly related to a service Time spent during trainings meetings general planning or even entering information into KPS can be classified as administrative time To enter administrative time into KPS use the following method mr This module is used to track staff time not related to single or recurring services reported in the Implementation 1 Click Administrative from the main menu A A Hide Page Into 2 Click Administrative Time from the submenu Staff Name Dorian John _ y 3 Select a staff member from the Staff Name dropdown list Date l Hours Category Notes 4 Click Add from the left toolbar 1 This is a sample screenshot displaying the Administrative Time Listing Page This module is used to track staff time not related to single or recurring services reported in the Implementation f Module Staff must be set up as users before time can be tracked E ARA AM ee eee Hide Page Info ance Indicates Required Field 5 Select the Category from the dropdown list ee ne 6 Enter the Hours by entering an amount in hours field and selecting any Category Administrative el minutes from the dropdown list ae Proa 2 eaten Notes You may leave a zero in one of the fields but at least one of the fields must have an amount higher than zero Date mmvesyyy f Notes 7 Fill in the Date as mm dd yyyy 8 Type in any additional information regarding this time in the N
92. r Internet Explorer 7 0 and may be different for other Internet Explorer versions KPS User Manual 6 Mosaix Software 2014 System Navigating The APPLICATION is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor The TAB key Hold down the SHIFT key and then press the TAB key om The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor KPS User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking Mosaix Software 2014 Menu Information The menu for the service is located across the top of the screen Each Main Menu category is broken down into Submenu categories to choose from and some Submenu categories may h
93. r s of the group by checking the Ficheck AN box next to the participants names O Garcia Amanda O May Kim Ol Sharpe Joan Note If all participants are members of the group clicking the Check All selection will check all of the Cl Gooding Grant C Moore Alicia Tumer Tony participant names C Gutierrez Grace _ Rodriguez Miguel i To remove a participant uncheck the participant s name This is a sample screenshot displaying the Identify Groups Edit Page 12 Click Save If you do not want to save any changes click Cancel Tips Determine a unique naming structure for the Group Names prior to data entry to ensure consistency Group information cannot be decreased once a service activity has been added to KPS The group Status can be changed to nactive ONLY if a group series under Recurring Services is set to Cancelled or Completed OR if the Recurring Strategy is set to Cancelled or Completed regardless of the Status of the group series KPS User Manual 59 Mosaix Software 2014 Editing Groups 1 Click Implementation from the main menu 2 Click Program Management from the submenu 3 Click Identify Groups from the category list 4 From the Listing page click on the amp next to the appropriate Program to view ARA aaa all of the Groups associated with that Program A i AAA Note Once the groups are in view the Ut becomes a B 0 o A i i 5 2 sequoia 9th Grade Spring 1415Term 5 Click on the gro
94. rgot your login _ Tips asarana asian 7 Server Maintenance Normal Maintenance as B e The User IDs are NOT case sensitive ae button ap Sunda MATERNA SON ta AAM ick here 10 access Ki owedge Base Support e Passwords ARE case sensitive na This is a screenshot displaying the Login Page KPS User Manual 18 Mosaix Software 2014 Forgot Your Login If you are unable to log into KPS due to forgetting your UserID or Password you can retrieve this information by clicking the LFotsotyourtegin button I I I Click the button You will receive a reply with your login information as long as the e mail address entered matches the address provided in the Staff User module Request button This is a screenshot displaying the Forgot your Login Screen Please enter the same email address used under contact information Low bandwidth dial up Version Normal Maintenance UserID on Sunday 2 17 2013 10PM to 4AM EST Password Provider ID II Server Maintenance By clicking this box KPS will remove all pictures allowing the system to load more E on Sunday 3 17 2013 1OPHtO4AM py quickly Low bandwidth dial up Version O Low bandwidth checkbox Click here to access Knowledge Base Support This is a screenshot displaying the Login Page Tips e If the staff user has a hyphen or a space in the last name the User ID will include the hyphenation or space For example Tiffan
95. rop down to help find the desired Progress Report 4 From the Listing page click the Y next to the appropriate Problem Statement to display the Goals associated with the Problem Statement Note Once the goals are in view the becomes a al 5 To report progress made for a Goal click Report Progress to the right of the appropriate Goal 6 The Status is defaulted to Active 7 Enter the Progress Report Period in the Begin Date and End Date fields as mm dd yyyy KPS User Manual 79 f This module is used to report progress results for each goal and to update the status of a goal Hide Page Info Select Goal Status Only Active ES 4 Drinking and Driving Among Tourists E 2 Increased Underage Drinking Amoung Youth Use the Goal Status filter to help you find a progress report _ This module is used to report progress results for each goal and to update the status of a goal Hide Page Info Select Goal Status Only Active 4 Drinking and Driving Among Tourists Report Progress link E 2 Increased Underage Drinking Amoung Youth 2 1 Engage high risk youth in school based alternative activities that promote a Report Proar drug and alcohol free l Active 2 2 increase awareness among students and parents of the risks associated Report Progress with underage drinking Active This is a sample screenshot displaying the Report Goal Progress Page This is a partial screen
96. rt single service listing page if you click on the program name you can go directly to the program description form Typically services for evidenced based programs are entered as recurring services If the program is evidence based you will be asked if you wish to continue Click OK to continue or Cancel to go back to the previous page Editing Single Services Activities Click Implementation from the main menu Click Report Single Services Activities from the submenu 3 From the Listing page click on the next to the appropriate Program to view all of the services associated with that Program Note Once the services are in view the becomes a 7 4 Click on the service link e g 1 1 to open the event that you wish to edit 5 The services will appear in the edit mode 6 Make any changes needed to the form 7 Click Save If you do not want to save any changes click Cancel KPS User Manual 66 This section is required for both SABG 8 SPF SIG sub recipients Single prevention services activities are y one time activities intended to inform general and or specific populations about substance use and abuse e g Health Fairs Speaking Engagements etc Listed below are the Programs previously identified To add a new a click on Add dal ea Service Event to the right of the Program name After a Single Service ear to the left of the Program name Click on the symbol to view p modify Hide Page Info
97. rtial screenshot e Both Demographic and Non Demographic services may be reported for a Single Service Activity e Once saved a message will appear below the Add Non Demographic Service Information link showing the number of groups and or people reported against the service activity A Remove _ button will become active next to that message Click the Remove _ button to delete the non demographic information entered if needed KPS User Manual 70 Mosaix Software 2014 Recurring Services Management There are two categories under Recurring Services Management Within Recurring Services Management a provider is able to identify their recurring services and enter in the series of services activities Identifying Recurring Services 1 Click Implementation from the main menu 2 Click Recurring Services Management from the submenu 3 Click Identify Recurring Services from the category list 4 Click Add from the left toolbar 5 Enter a Service Activity Title that describes the series of events that you are reporting e g Chapter Meetings 6 Enter a description in the Service Activity Description field 7 Inthe Select Objective section scroll to find the appropriate Objective and use the checkboxes to select the desired objective Note This list populates from the objectives that have been entered in the Objectives section 8 Select the CSAP Strategy from the dropdown list 9 Select the Service Delivered associated wit
98. s module or the type of member you wish to enter Business Select Individual i tab was selected use the following instructions a Enter the member s name into the First and Last Name fields b The Status automatically defaults to Active c If desired enter the Contact Information for the coalition which includes the Work and Alternative Phone Address City State Zip Code Email and Second Language KPS User Manual 32 Click on either the Individual tab or the Business tab to identify coalition partnership members i Hide Page Info i Indicates Required Field Warning When switching tabs entered information will be lost General Information Please Select 7 Please Select M This is a screenshot displaying the Coalition Membership Edit Page Partner Name Sector Status Active w Contact Information Work Phone X Alternate Phone X Address City State Zip Code Email Second Language Please Select v This is a screenshot displaying the Coalition Membership Edit Page with the Individual tab selected Mosaix Software 2014 AAA f Business name AA Status 9 Ifthe tab was selected use the following instructions a Enter the member s name into the Business Name field Contact Information b The Status automatically defaults to Active e tame 2 c Enter the member s name into the First and Last Na
99. shot 1i Enter a Begin Date and End Date for the progress report The Progress Made Successes Barriers and Evaluation Measurement Tools sections must be completed in order to save a progress report The status of a Cancer Goal cannot be changed to Cancelled or Completed if the status of any Objective linked to it is still set to Active r Progress Results a o m Goal Information and alcohol free lifestyle Hide Page Info gt Indicates Required Field Goal Engage high risk youth in school based alternative activities that promote a drug Goal Date Range 08 01 2014 07 31 2016 Goal Status Progress Report Begin Date End Date O emma Period This is a sample screenshot displaying the Report Goal Progress Page Mosaix Software 2014 A Indicates Required Field y ABC La Goal Information Goal Engage high risk youth in school based alternative activities that promote a drug and alcohol free lifestyle k Goal Date Range 08 01 2014 07 31 2016 Period eg dd yyyy Progress Results 8 Enter any prog ress made in the Progress Made field Cite progress made towards meeting the goal successes achieved barriers encountered impacts felt etc i Progress Made 9 Enter any successes achieved in the Successes field 10 Enter any barriers encountered in the Barriers field 11 Enter the evaluation measurement tools used
100. tatement Click on the sy gt to modify SSA Add Coal ink PAR 1 Click Planning from the main menu Select Goal Status 2 Click Goals from the su bmenu E 1 Drinking and _ Among Tourists Add Goal 3 Click Add Goal to the right of the appropriate Problem Statement ED 2 MEAN AO OI ene 3 Underage Drinking Add Goal This is a sample screenshot displaying the Goals Listing Page This is a partial screenshot Freehand tab Complete By Date AD mmiddlyyyy 4 To enter Goals click on the tab a Enter the Start Date of this Goal as mm dd lyyyy This is a screenshot displaying the Goals Edit Page b Enter the Complete By Date as mm dd yyyy c Type in the Goal KPS User Manual 48 Mosaix Software 2014 5 Enter the Measurement Indicator s to Be Used to evaluate this goal 6 Enter the measurement tools used by clicking the Select Measurement Tools link A new screen will appear displaying the Measurement Tools screen a Select the measurement tool s that was used by checking the box next to the measurement tool name e g Surveys Local State Data Sources etc i To remove a measurement tool uncheck the tool name b A box will appear asking for details regarding that measurement tool Enter the appropriate information in the box c Click Save If you do not want to save any changes click Cancel d The Measurement Tools screen will close and you
101. the correct name e ODP will automatically be notified of any changes made to the address fields It is not necessary for you to contact ODP to have the Master Provider file updated e Program denotes the site address and Admin is the mailing address Often these are the same e fa Primary Contact has not been selected a message will appear at login informing you that a primary contact must be selected and you will be brought to the Provider Profile screen after clicking the OK button in order to perform this task Use the above steps to perform this task ASSESSMENT The Assessment module provides collection interpretation and analysis of relevant data to define the magnitude and locations of problems within a geographic area community and identify at risk and underserved populations and environmental risks This module also allows counties providers to identify the problems that need to be addressed within their community Data Sources This section provides sources of secondary data to assist the user in the needs assessment process Click on the data source name to link fo the website To suggest additional links to be added to the list go to 1 l Click Assessment from the main menu l AANA a coe module Note When working in this module after 20 minutes user will be 3 Hide Page Info 2 Click Data Sources from the submenu m p E Data Source Description 3 Browse the Data Source list for the web site you
102. tion 1 When Inactive is selected enter in the date as mm dd yyyy that the coalition disbanded or withdrew in the Date Expired field 2 Also enter a reason for withdrawal in the Withdraw Reason field 7 Click Save If you do not want to save any changes click Cancel oe YY a Deleting Partner Organization Information Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Partner Organization from the category list From the Listing page select the Partner Organization that you wish to delete by clicking the button The Partner Organization will appear in the edit mode Click Delete from the left toolbar Click OK when asked Are you sure If you do not want to delete this organization click Cancel os oS eS eS Tips e You will not be able to delete a coalition partnership organization if it is associated with a member or subcommittee In these instances mark the coalition as Inactive KPS User Manual 31 Mosaix Software 2014 Entering a Coalition Partnership Member oo Oe ee A ES a Click Capacity from the main menu Click Coalition Partnership Management from the submenu Click Coalition Partnership Member from the category list Click Add from the left toolbar Select the Coalition Partnership Name from the dropdown list Select the Sector from the dropdown list There are two types of members that can be entered in the Coalition Partnership Member
103. tion where this event took place from the dropdown list 11 Click the Track Staff Hours link to enter Staff time A new screen will appear displaying the Staff Hours screen a Enter the number of Direct hrs and or Indirect hrs next to the staff member s that worked on or delivered the event by entering an amount in the hours field and selecting any minutes from the dropdown list Note You may report staff time for more than one staff member who worked on the event i Direct hrs time spent face to face at the event li Indirect hrs time spent on preparing and or performing follow up duties for the event any support time associated with the event b Click Save If you do not want to save any changes click Cancel c The Staff Hours screen will close and you are returned to the Single Services Activities screen KPS User Manual 65 Service Population Choose the most appropriate Service Population s for the serice activity being reported Use the General Population category when appropriate rather than choosing a multitude of populations Sl C Adults C Middle Jr High School Students Business and Industry C Neighborhood Associations L Children of Substance Abusers _ Older Adults C Civic Groups Coalitions _ Parents Families L College Students L_ People with Mental Health Problems This is a screenshot displaying the Service Population Page This is a partial screenshot
104. to enable it if desired when not using KPS or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumbersome it may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block pop ups checkbox is checked then click on the Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar option Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window If your Block Popup Windows is checked click the Allowed Sites button to the right to allow for exceptions You can now add the KPS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from KPS You will want to add httos KPS kithost net for the live system Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using KPS Note These are instructions fo
105. tom of the grid If there are less than ten records listed the buttons will not be active KPS User Manual 87 Mosaix Software 2014 e lf you have many entries listed enter a word or phrase that is part of the Report name or Description in the Search field to find that report Using Reports that Require Additional Data Some reports will load immediately when the Show Report button is clicked on Others require additional information to be entered first such as a data range 1 Select the appropriate data from each of the required dropdown lists 2 To select a specific date range gt Select parameters to view or expor Standard Reports a Select the Time Period from the dropdown list to fill in the Begin Date and End Date fields with the beginning date and ending date of the selected time period Or Report Parameters b Enter the specific dates into the Begin Date and End Date fields as Repar nare mm dd yyyy Provider 3 Click the Show Report button to bring up a separate window with the ese IES report Select a If you do not want to first view the report onscreen and follow the Save these selections for future use instructions in the next section on printing or saving the report you May select one of the common formats for reports PDF or Excel This is a screenshot displaying the Reports 13 14 Reports Parameters Page Clicking on one of these icons will download the report immediately in this format
106. type of report you wish to A i H z 7 ministration ES ee isplays complete organization contact information view print from the tabs i e Planning Implementation Capacity aon Address amp Contact Info ae ll Administration Evaluation or Favorites o E e ee 5 Select the report you wish to view print by clicking the Select button Administration o OSSE Displays Complete organization contact intormation EEES 6 If applicable select any report parameters o ONS Finntig Source 0 offunding foreach program a 7 Click the E Show Report button to bring up a separate window with the eae So petaca end adninsavetime E repo rt p Administration Provider Change Report ee o SEL DERN SABES St EN Reaion Level Count of Services Not PEREA This is a screenshot displaying the Reports 13 14 Listing Page Tips e To return to the list of reports click on the entitled tab Then follow the instructions for opening a report e f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc e To create a list of your frequently used reports select the star in the My Favorites column to the right of these reports Click on the Favorites tab to go to this list e By default the grid will display up to ten records per page You can change this number by using the Show entries dropdown list e To move between the various pages use the buttons at the bot
107. ual 46 Identify the Problem Statement with a brief title Include more detail in the Problem Statement area Indicate the assessment tools used in determining the Problem Statement by clicking on the Select Assessment Tools link PLEASE NOTE Once a Problem Statement has been saved it will be un editable Be sure to enter ALL desired information and save the Problem Statement Example Problem Statement School records Cancel suspensions expulsion counselor documentation from 2013 indicate underage drinking rising at local high _ Save schools Hide Page Into y ABC z A oO Print Problem Statement A 1000 characters max Select Assessment ie MA link 1000 characters left Select Assessment Tools Status Click here to pop up This is a screenshot displaying the Problem Statement Edit Page Save button of cols that were utilized by your organization to form your Problem Statement Surveys Example State developed surveys Locally developed community surveys ex survey of 39 local retail outlets Telephone Paper On line Door to door Local State Data Sources Example State Police Department of Health and Welfare State Department of Education This is a screenshot displaying the Assessment Tools page This is a partial screenshot Mosaix Software 2014 Tips e The Title is a short description to identify the Problem Statement for rep
108. up link e g 1 1 to open the group that you wish to edit 3 Sequoia HS Fall 14 15 Term 6 The group will appear in the edit mode This is a sample screenshot displaying the Identify Groups Listing Page This is a partial screenshot 7 Make any changes needed to the form a Status Active Group is currently in use li Inactive Group is no longer in use 8 Click Save If you do not want to save any changes click Cancel Tips e Once a group is set up and saved either with individual participants or a group summary you will not be able to change the group type Individual or Group Summary when in edit mode e You will not be able to remove individual participants or reduce the total number in the Group Summary if a service activity has been reported against it You will be able to add individual participants increase the total number in the Group Summary or make an individual participant Inactive KPS User Manual 60 Mosaix Software 2014 Deleting Groups 1 Click Implementation from the main menu Click Program Management from the submenu Click Identify Groups from the category list From the Listing page click on the next to the appropriate Program to view all of the Groups associated with that Program Note Once the groups are in view the becomes a El Click on the group link e g 1 1 to open the group that you wish to delete The group will appear in the edit mode Click Delete from the left t
109. ur mouse to place a checkmark in the box Note Actual baseline values will need to be reported in the evaluation module sa oO a0 5 6 If applicable enter the Measurement Indicator s to Be Used to evaluate this objective 7 Enter the measurement tools used by clicking the Select Measurement Tools link A new screen will appear displaying the Measurement Tools screen KPS User Manual 52 Mosaix Software 2014 Please select the Assessment Tools that were utilized by your organization to form your Problem St air er Save button a Select the measurement tool s that was used by checking the box next to the measurement tool name e g Surveys Local State Data Sources etc To remove a measurement tool uncheck the tool name a b A box will appear asking for details regarding that measurement tool A Enter the appropriate information in the box AAA c Click Save If you do not want to save any changes click Cancel d The Measurement Tools screen will close and you are returned to the dd yaa Soe Problem Statement screen State Police Department of Health and Welfare State Department of Education This is a screenshot displaying the Assessment Tools Screen This is a partial screenshot Responsible Party 8 lf applicable enter the Responsible Party 9 If applicable enter any additional information regarding this objective in the EA da Notes field 10 Click Save If you do not want to save
110. used to track coalition partnership and or staff training and technical assistance needed and 12 received This is a screenshot displaying a Landing Page This is a screenshot displaying a Listing Page KPS User Manual 8 Mosaix Software 2014 KPS 2014 15 LIVE Admin 000030 Home Staff User Region Provider Profile Administrative Time ransfer Tools 4 Log Off A la User currently logged in The top of the menu provides links to the Hame Home page and to EIMI Management tools Provider ID number Log Out of the Service The Provider ID number is listed as well as the user Bai ooo ess O Pam Staff User currently logged into the KIT Prevention Service Ws Link to Home page This module is used to add view and edit staff informati Region Provider Profile This module is used to view and edit region provider information Link to Log Out Administrative Time This module is used to track staff administrative time This module is used to track the resources and readiness available to support prevention programs policies and strategies in your community The three sub modules are intended as tracking tools Coalition Partnership includes three data collection areas Partner Organization Coalition Partnership Member and Coalition Partnership Subcommittee The Partner Organization section located under Coalition Partnership Manag
111. y ClientGroup i IndxFdSt Organization LI CoalitionGroup IndxGender OrganizationDisability 6 Choose either the Modules Table Names or Table Groups tab ee Re ll pee _ CoalitionMeetingAttendee IndxLocation ProblemState Select the data you want to export with the available check boxes 1 CoalitionMember IndxMarital Program CoalitionOrganization 1 IndxMeeting Type qry_Servicelnfo 8 Click the L Generate Generate button op A M iliac Group IndxObjective Type Service GroupDemographics IndxProgram Tab ServiceDemoNondemo GroupPopulation IndxProgramType ServiceGroups IssueTrak Login asp IsNewSignIn true ninho ndx Salutation ServicePanulation This is a screenshot displaying the Data Export Page 9 Click the link under Created Files to export the data 10 Choose whether you want to Open or Save the file Tips e You will not be able to view Staff or Client information if you specified a particular Time Period To view Staff or Client information select All Data from the Time Period dropdown list e The recommended file export format is Access2000 e Clicking the _ F View File Info button will provide you a history of the exported file including the date the file is generated and what is in the file KPS User Manual 92 Mosaix Software 2014 ADMINISTRATION Administrative Time The Administrative Time area allows users to indicate time spent on
112. y Williams Pitt would have the User ID of twilliams pitt Georgia Von Helsing would have the User ID of gvon helsing KPS User Manual 19 Mosaix Software 2014 HOME PAGE The Home Page provides the state and provider with a dashboard that shows a Dashboard important Messages and upcoming Events Messages The Message section on the Home Page displays important messages posted by ODP 1 To view a Message click on the next to the Message title a The will become a b To close the message click on the Y Events The Events Section on the Home Page displays important events 1 To view an Event description click on amp next to the Event title 2 To see a full months display of events click on the link entitled View fill calendar of events a Anew screen will appear displaying the Calendar b To view the Event details for a particular day click on the calendar date e g 18 c Switch to the previous or next month by selecting the link located to the right and left of the month s name d To close the Calendar click the X X in the upper left hand corner or click the Close Close link KPS User Manual 20 View full calendar of This is a sample screenshot displaying the Home Page events link Messages Welcome to The System 7 2 2014 Events View full calendar of events Staff Training 7 25 2014 Staff Training This is a sample screenshot displaying the Home Page
113. y to upload a supporting document that may be associated with this goal s progress result a Click the button to search for the document you wish to insert b Click the button to add the document to the meeting Click if you do not wish to insert a document c The document will be uploaded to the service Click on the link to open the document Note The link will be displayed similar to agenda pdf 15 Click Save If you do not want to save any changes click Cancel KPS User Manual 81 Impacts Differences Made if any characters left Future Plans characters left Upload Supporting Documents This is a screenshot displaying the Report Goal Progress Page File Browse button Browse Title Note File Upload Date Title Note Upload button This is a screenshot displaying the Report Goal Progress Page Mosaix Software 2014 Editing Goal Progress Results 1 2 3 8 Click Evaluation from the main menu Click Report Goal Progress Results from the submenu From the Listing page click the amp next to the Problem Statement to display the Goals associated with the Problem Statement Note Once the goals are in view the becomes a al Once the Goals are available click the to display all progress dates associated with that Goal Click on the progress date link to open the progress results that you wish to edit The results will appear
114. year plans cannot be deleted The Lz button will be replaced with a button Problem Statements This section allows you to enter statements identifying the problems that need to be addressed within your community based on assessment results KPS User Manual 45 Mosaix Software 2014 10 11 12 13 14 8 Click Planning from the main menu Click Problem Statements from the submenu Click Add from the left toolbar Enter a short description of the Problem Statement in the Title field Note This should be no longer than 50 characters Enter the Problem Statement in the box The Status is automatically defaults to Active Enter the assessment tools used to determine this problem statement by clicking the Select Assessment Tools link A new screen will appear displaying the Assessment Evaluation Tools screen a Select the assessment tool s that was used to conduct the needs assessment by checking the box next to the assessment tool name e g Surveys Local State Data Sources etc i To remove an assessment tool uncheck the assessment tool name b A box will appear asking for details regarding that assessment tool Enter the appropriate information in the box Click Save If you do not want to save any changes click Cancel d The Assessment Tools screen will close and you are returned to the Problem Statement screen Click Save If you do not want to save any changes click Cancel KPS User Man

Manual - Kithost.net

Contents

Download Pdf Manuals

Related Search

Related Contents