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SWIM End User Manual

1. Enter the abbreviation of the name of your partner s organisation Max 50 characters P1 D 1 4 Address Max 100 characters P1 D 1 5 Postal code Max 15 characters P1 D 1 6 City Max 50 characters 3 Use the Edit link to edit an existing partner definition 4 Use the Delete button to delete an existing partner definition Employment Social Affairs and Tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See validations errors Partners f Submit D Partners involved in the action D 1 Partners Please fill out one form per partner Add a new partner E Partner Name Edit 3 6 Annexes The fifth section of the application form is dedicated to Annexes Annexes are documents that must be duly completed signed and transmitted along with the electronic application form Two different types of annex have to be considered Documents that are already attached to the applicati
2. Welcome to SWIM an IT system to manage grant applications developed by the Employment Social Affairs and Equal Opportunities DG of the European Commission New grant application Follow up of your grant or grant application Call for proposal ref Application ref E mail address Password SWIM enables applicants to create and submit their applications in response to calls If your application is selected and you are awarded a grant you for proposals published by our DG You can start to complete your application today will be able to follow up the financial aspects of your grant using save it and continue to work on it another day Please take into account that you must SWIM For this reason please ensure you keep safe your submit your completed application both online and in paper form before the deadline credential information application ref password which you will indicated in each call for proposals receive by e mail after creating your application After logging in the main Grant follow up page is displayed Employment Social Affairs and fant legal Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA My Account View grant application View empty PDF form Logout Application Ref VP 2008 007 218 Agreement Reference Number VS 2008 0360 Projects in the field of Corporate
3. lf your application is selected and you are awarded a grant you will be able to follow up the financial aspects of your grant using SWIM For this reason please ensure you keep safe your credential information application ref jpassword which you will receive by e mail after creating your application The page contains two boxes New grant application form use this box to create a new grant application Follow up of your grant grant application use this box to follow up an already created grant application 2 2 Description of links available on the SWIM home page The links are all located on the top right side of the application home page tant legal notice English Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login Description Important legal notice link to the page providing general information on data protection disclaimer copyright personal data protection Privacy Statement statement providing information on data protection procedures followed by European Commission services FAQ from this link applicants can access a section listing useful frequently asked questions on SWIM Help on SWIM by clicking on this link applicants can view and print the present manual in PDF format Grants on Europa link to European Commission web page for Grants Funds and Programs organized by EU policy New grant application a new grant application can be in
4. Staff costs 1s displayed in the screenshot below SWIM End User Manual Page 23 tant legal notice Employment Social Affairs and bd v Equal Opportunities Engis European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout REQUEST FOR BUDGET MODIFICATION Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 Valid Budget _Finish version _ A 1 Staff costs ManagementCoordination transnational and national Daily Number of Salary cost Name of organisation and function within the organisation days Peter Smith Director permanent I 60 00 20100 0 Increased number of days L Maria Jos Garcia Senior programme manager permanent 233 0 76 00 17708 00 l 975 Add new line Total cost of Management Coordination 8 1 Saving budget modification At any time the beneficiary can save the changes he made by clicking on one of the following buttons located in the navigation bar In that case the amendment request is just saved by the system but not yet submitted It will be displayed in the main page as a link Created on date of the creation under the section Budgetary amendments
5. 00 Total of travel costs uu 000 00 Total of subsistence and accommodation costs 2250 00 Total Travel accommodation and subsistence allowances 3250 00 Fill out the new line as required The totals at the bottom will also be updated SWIM End User Manual Page 15 G 2 Travel accommodation and subsistence Travel accommodation and subsistence allowance Average Number travel t cost per person Place of the o Purpose of the travel event people Kick off meeting 3 Work seminar Brussels Add new line Total of travel costs Daily Cost Subsistence and per people days accommodation sub total Number Number Travel sub o tota person 3500 00 1500 00 150 0 2000 00 3000 00 Note If one field in a row is fulfilled it is mandatory to fulfil all other fields in the Same TOW SWIM End User Manual Page 16 4 SUBMITTING A GRANT APPLICATION Once all sections of the SWIM application form have been properly completed the Grant application status on the top left side of the screen changes to In edition valid meaning the application form is ready to be submitted and the button Submit is enabled in the navigation bar Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant appl
6. 17 3 the amount of the final Union grant shall be limited to the amount obtained by applying the Union grant percentage specified in Article 3 3 to the actual eligible costs Union grant percentage specified in Article 1 3 3 of the grant agreement Applying this percentage to the actual costs the maximum Union grant shall be limited to Please adapt accordingly the amounts of your own and or the partners contribution 10 1 Saving a final financial statement At any time the beneficiary can save the budgetary data introduced by clicking on one of the following buttons located in the navigation bar g In that case the final financial statement is just saved by the system but not submitted in order to allow further access modification or deletion by the beneficiary It will be displayed in the main page as link Created on date of the creation under the section Final financial statement the link is in blue meaning the request can still be edited Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article l 15 4 of the grant agreement Statement Finished date Action Created on 29 04 2010 10 2 Deleting a final financial statement To delete a final financial statement after it has been created not yet submitted click on the button Delete Final financial statement A final financial statement
7. a legal interpretation of the Commission services SWIM End User Manual Page 4 2 ACCESSING THE SWIM APPLICATION 2 1 Main Page Web address URL The SWIM web application form can be accessed by typing the following address in your browser https webgate ec europa eu swim Both Microsoft Internet Explorer versions 7 and 8 and Mozilla Firefox version 3 6 3 are supported Note If you are using Microsoft Internet Explorer 6 we strongly advise you to upgrade before using SWIM You will be directed to the SWIM home page Employment Social Affairs and ananas Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login Welcome to SWIM an IT system to manage grant applications developed by the Employment Social Affairs and Equal Opportunities DG of the European Commission New grant application Follow up of your grant or grant application Call for proposal ref Application ref SWIM enables applicants to create and submit their applications in response to calls for proposals published by our DG You can start to complete your application today save it and continue to work on it another day Please take into account that you must submit your completed application both online and in paper form before the deadline indicated in each call for proposals
8. create the final financial statement cccccccccccsssssssssssssssssssssscecccceecccees 29 10 1 Saving a final financial statement ccccccccsssssssscssccccssssssscssccccsccssssssscccsssseeees 31 10 2 Deleting a final financial statemen cssscccscccssssssssscsscccccccssssscsscccsscessscsess 31 10 3 Submitting a final financial statement sssccscccccssssssssssscsccccsccsssssssscccsssseeees 32 SWIM End User Manual Page 2 Document History Version oae eomment ey 10 05 2007 Final Version Adolfo DE LORENZO 1 0 14 02 2008 Added chapters Adolfo DE LORENZO 12 03 2008 Riccardo RONCORONI 10 07 2008 Added chapters Adolfo DE LORENZO 1 3 30 07 2009 Updating Riccardo RONCORONI 27 04 2010 Adapted to new look amp feel Wim NAHON SWIM End User Manual Page 3 1 INTRODUCTION 1 1 Definition SWIM is the electronic system developed by the DG Employment Social Affairs and Equal Opportunities whose objective is to improve the management of the calls for proposals and Community grants At the grant request stage SWIM will allow the applicants for Community grants to fill out the form and the estimated budget to be attached to their application for funds During the lifecycle of the grant SWIM will also help the beneficiaries of grants to prepare the budgetary information to be sent to the Commission accompanying requests for modifications of the budget estimate and requests for fu
9. of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Action Created on 29 04 2010 29 04 2010 The Finished date field is automatically indicated by the system Important After being submitted electronically the Request for further pre financing interim payment must also be printed out click the red link in the figure above and be annexed to a letter signed by the legal representative requesting further pre financing payment interim payment These documents must be sent by post to the responsible Unit as specified in the grant agreement SWIM End User Manual Page 28 10 CREATING THE FINAL FINANCIAL STATEMENT The Beneficiary must use SWIM to produce the final financial statement of the eligible costs actually incurred in the implementation of the action to be sent to the Commission accompanying the request for the payment of the balance To access your grant application go to the SWIM home page https webgate ec europa eu swim and fill in the box Follow up of your grant grant application with the original Application reference and the Password allocated by the system when the grant application was created i i Employment Social Affairs and Peo notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login
10. sections the different sections are briefly explained 3 2 Applicant information In the first section the applicant must provide information about himself Applicant organisation name type address phone number e mail address etc Legal representative name function etc Person responsible for the project contact person name function etc 3 3 Action In the second section the applicant must provide the details of the action for which the grant is requested Title and description Objectives Type and duration of activities Action events start end date venue type of event etc Partnerships Targeted groups Expected results etc SWIM End User Manual Page 10 3 4 Applicant organisation In the third section the applicant must provide the details of the applicant organisation Operational structure Financial resources Previous grants and current grant applications 3 5 Partners In the fourth section the applicant must provide information regarding all partners involved in the project such as Name Organisation type Address country E mail address In order to specify such information on the application form applicants must proceed as follow 1 Click on the button Add new partner as shown below tant legal notice s Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Oppor
11. sent by post to the responsible Unit as specified in the Call for Proposals This can be done by using the link Printable version of your application located on the confirmation page as shown below Employment Social Affairs and Equal Opportunities tant legal notice European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt View grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Logout Dear applicant You submitted your grant application VP 2010 004 0025 on 28 04 2010 16 34 04 Therefore no additions or changes can be made to the electronic version of your application You can click the following link to view the printable version which will no longer show any not valid watermark Printable version of your application However a printable version of the application form in PDF format can be created even before the submission allowing applicants to check how the paper version looks SWIM End User Manual Page 17 like via the link Generate a printable version PDF located at the top right side of the screen as displayed above In this case however a red message Form Incomplete will appear on the first page and a watermark NOT VALID will appear on each page of the application form APPLICATION FORM Application ref VP 2010 004 0026 Form incomplete This form as such is not fin
12. side of the budget screen ant legal notice Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA REQUEST FOR BUDGET MODIFICATION Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 Valid Back to grant follow up page Generate a printable version PDF Logout Budget Save gt Finish version _ Once submitted the request cannot be modified anymore but only consulted to do so click on the corresponding link that is highlighted in red meaning the request is no longer editable Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Created on 29 04 2010 29 04 2010 Important After being submitted electronically the new budget estimate must also be printed out and be annexed to a request letter signed by the legal representative of the applicant organisation These documents must be sent by post to the responsible Unit as specified in the grant agreement The amendment request can then be accepted modified or rejected by the Commission In all cases the beneficiary will be officially informed by the R
13. the link is in blue meaning the request can still be edited Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Created on 29 04 2010 Saved information can be reviewed modified or deleted any time before submission 8 2 Deleting a budget modification request To delete a budget modification request click on the button Delete Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Created on 29 04 2010 The following message is displayed asking the beneficiary to confirm the action Windows Internet Explorer This operation will totally remove the current version all data you have entered will be lost and a new version will need to be created in order to enter sf your budget data SWIM End User Manual Page 24 If the action is confirmed the system will definitively delete the request and the link Created on date of the creation under the section Budgetary amendments disappears 8 3 Submitting completed budget modification requests When you have completed the budget modification request you can submit the request clicking on the button Finish Version located at the top right
14. Applicant OF CAMISAUON screny sone saena Ea E Aa E E A a NS 11 3 5 PArtNETS sosai araeo oaa aaaea a aa ea a a aa E Eataa Eoaea esiak 11 3 6 ANNEXOS oia ee e r NEE E Era Ea a aE 12 3 Jeo rbe BUUSEE SOCOM onanan aaa a 13 4 Submitting a Grant Application 00ccccsssssssssssssssssssssssssssssssssssssssssscssssssssssees 17 5 Deleting a Grant Application seeeseeeseeeeseeeesseseeeeeeeeeceececccccecceeceeceeeeeeeeeeeeeeeseeese 19 6 Logging out from a Grant Application sssscsecccscccccccccccccsssssssesesssseceeeeeecees 20 TC OMMON CITOI Soise EEEE OEE 21 8 Requesting a modification to the estimated budget cccccccccsreessssssssssesccccccccccees 22 8 1 Saving budget modification sssecesocssssseccoccsssssececcccssseccecocssssssececcssssececossssssceeeosssso 24 8 2 Deleting a budget modification request sssccccsoossssscceecocssssscecocecossssscecocsosssssceeoso 24 8 3 Submitting completed budget modification requests ssssssececccsssssssceeoocsssssseeeoso 25 9 Requesting a further pre financing interim payMent sssssssssssssssssssseeeeeeesssooeso 26 9 1 Saving a Further pre financing interim payment requesl cccccccrrsssssssssscccoees 27 9 2 Deleting a financial statement ecccicccsssecsscdscccccdeesivcatscscaceddesetcatecensenascesncesdenccsaceverneesine 27 9 3 Submitting a further pre financing interim payment request ssssosssssceeeoossss 28 10 How to
15. C E Annexes E 1 Declaration on honour Please click here to download the Declaration Please complete this declaration on the official letterhead paper of the applicant Attach a file organisation It must be returned by post duly signed stamped and ax 10Mb dated by the applicant organisation together with all other requested documents In case a wrong document is uploaded in the SWIM application form the applicant can use the Edit or Delete link to correct the situation E Annexes E 1 Declaration on honour Please click here to download the Declaration Please complete this declaration on the official letterhead paper of the applicant WrongDocument txt organisation It must be returned by post duly signed stamped and dated by the applicant organisation together with all other requested documents In order to help applicants in filling in the SWIM application form a help message is displayed for most fields when the cursor is pointed to that field as shown in the example below A 1 11 Registration number gle Max 20 characters Obligatory for organisations which are required to register under national law 3 7 The Budget Section The sixth section of the SWIM application form always concerns the Budget where applicants have to provide all the financial details of their project Subtotal and total amounts at the end of each budget subsection are automatically calculated by the sy
16. Social Responsibility CSR April 18 2008 June 18 2008 Finalized documents e the original application submitted e the last version of the accepted estimated budget Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Created on 29 04 2010 Rejected 29 04 2010 Further pre financing interim payment request Statement of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Created on 29 04 2010 29 04 2010 Created on 29 04 2010 29 04 2010 Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article ll 15 4 of the grant agreement Statement Finished date Action SWIM End User Manual Page 29 In order to create the final financial statement and start filling in it the actual costs incurred in implementing the action click on the button New statement under the section Final financial statement The system will display the estimated budget of the action as annexed to the grant agreement or the last amendment if any Employment Social Affairs and 3 Equal Opportunities tant legal notice European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Pri
17. al Travel accommodation and subsistence allowances 3250 00 Purpose of travel indicate the purpose of the travel linked with your project Place of the event indicate the place where the specific event will take place Average travel cost per person enter the estimated travelling price for each participant 1 e transportation costs by plane by rail or by car Number of people enter the estimated number of people that will assist to the event Travel subtotal SWIM automatically calculates the Travel subtotal Daily Cost per person Indicate which is the average daily allowance foreseen in the Call for proposal s specifications Number of people indicate the estimated number of people that will benefit of the subsistence allowance Number of days indicate for how many days people have the right to receive a per diem allowance Example 3 Adding new lines to a table Within each Heading one row only is displayed by default for each cost item Click on the corresponding button Add new line in case you need to fill in more lines G 2 Travel accommodation and subsistence Travel accommodation and subsistence allowance Avega Number travel te p Ethet Place of the chad oer of Travel sub ite ARE FGA urpose o e trave gt st pe e event person people total person people days sub total Daily Cost ts td sani sit Subsistence and Kick off meeting Brussels 200 00 5 00 1000 00 150 0 5 00 3 00 2250 00 3250
18. alidations errors Important Before logging out applicants must save once again the data already entered in the application form using the button Save as already seen in order to avoid any risk of losing data Disconnecting from the SWIM application form not using the Logout button but closing your browser instead leads to the following message when trying to log on again Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA My Account View grant application View empty PDF form Logout You logged in 28 04 2010 at 16 37 but did not log out To avoid the danger of having your data overwritten please ensure that two people do not work on yonr tant legal notice avoid false alarms please log out when you have finished your work Continue Clicking on Continue will re establish the connection to the SWIM application form All data already entered in the form will be there but only if they have been saved via the button Save before disconnecting SWIM End User Manual Page 20 7 COMMON ERRORS Some errors might prevent SWIM to save the data entered by applicants in their application form therefore preventing the application form to be submitted In fact when the application form contains these errors the button Submit is greyed out and the Grant application status of the appl
19. ate ec europa eu swim and fill in the box Follow up of your grant grant application with the original Application reference and the Password allocated by the system when the grant application was created Employment Social Affairs and Equal Opportunities tant legal notice European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login Application ref nl Password SWIM enables applicants to create and submit their applications in response to calls lf your application is selected and you are awarded a grant you for proposals published by our DG You can start to complete your application today will be able to follow up the financial aspects of your grant using save it and continue to work on it another day Please take into account that you must SWIM For this reason please ensure you keep safe your submit your completed application both online and in paper form before the deadline credential information application ref password which you will indicated in each call for proposals receive by e mail after creating your application After logging in the main Grant follow up page is displayed tant legal notice Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy sta
20. atement by clicking on the button new statement which will at its creation contain the same figures as the previously rejected financial statement Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article ll 15 4 of the grant agreement Statement Finished date Action Created on 29 04 2010 Rejected 29 04 2010 New statement SWIM End User Manual Page 32
21. er Number Subsistence Place of travel Cost t a E E the abe of Travel sub fa of an ERSS z people total people days accommodation er Comment eve erson erson event p P sub total Berlin 250 00 2 00 500 00 140 0 2 00 2 00 1060 00 fen days start planning workshop workshop of project team i i i i ev a TARY RET MRA oT my ETS SX y Seen i a Eur ee OT Two days workshop with t b d 300 00 1 4 00 1200 00 140 0 4 00 2 00 1120 00 2320 00 Lowered the local delivery partner 1 y number of L paticipants You can enter comments for each modification You must also fill out the Yielded interest field in the Income section SWIM End User Manual Page 30 A 6 Income ea 29369 79 Partner s contribution 13000 00 Beneficiary s contribution in cash C ann 2369 79 Revenue generated by the action R 0 00 EE a LN E GE RS 2 a ce ee EE iE Total Income T 211268 94 Amount of the interest yielded by the pre financing Articles 1 6 and II 16 4 of the grant agreement Compulsory field if not applicable put a 0 Contractual limits As foreseen in Article Il 17 of the grant agreement the final Union grant shall be limited to the following amounts Art 1 17 2 the final Union grant may not exceed the maximum amount of the grant laid down in Article 1 3 3 The maximum amount laid down in your grant agreement is Art 1
22. esponsible Service of the results of its request by post In the case of rejection the mention Rejected will appear next to the request Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Created on 29 04 2010 Rejected 29 04 2010 SWIM End User Manual Page 25 9 REQUESTING A FURTHER PRE FINANCING INTERIM PAYMENT The financial statement to be sent accompanying requests for further pre financing interim payments can be made by clicking the button New request under the section Further pre financing interim payment request Employment Social Affairs and Equal Opportunities tant legal notice European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA My Account View grant application View empty PDF form Logout Application Ref VP 2008 007 218 Agreement Reference Number VS 2008 0360 Projects in the field of Corporate Social Responsibility CSR April 18 2008 June 18 2008 Finalized documents e the original application submitted e the last version of the accepted estimated budget Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modificati
23. ew grant application View empty PDF form Logout Login information Application Ref VP 2010 004 0025 Your password has been sent to empl swim support ec europa eu To change your e mail or password please click on My Account View Edit the grant application 4 To edit your application click on View Edit the grant application The application form is displayed You will be able to fill out all required information SWIM End User Manual Page 7 Employment Social Affairs and fant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See validations errors Applicant information A 1 Applicant organisation A 1 1 Name of the organisation Max 250 characters A 1 2 Abbreviation Enter the abbreviation of the name of your organisation Max 50 characters A 1 3 Type of organisation J Attention please check carefully the text of the call to ensure your organisation is within the eligible type of organisation for t
24. his specific call A 1 4 Address Max 100 characters A 1 5 Postal code Max 15 characters 5 New functionalities My Account Click the option My account to directly change your e mail address or password The following screen is displayed Employment Social Affairs and tant legal notice Equal Opportunities English E European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA My Account View grant application View empty PDF form Logout Modernised coordination of social security schemes Transnational actions for cooperation and information Application Ref VVP 2010 004 0025 E mail empl swim support ec europa eu Change e mail address Change password New e mail address Confirm your new e mail address Both sub screens are displayed in the same way and whenever you need to change one of the possible options select the matching tab and fill out the requested information Confirm by clicking the Change button Lost or forgotten password In case the Password has been lost or forgotten a new one can be requested at any time by clicking on the button forgotten password on the login screen as shown below SWIM End User Manual Page 8 Follow up of your grant or grant application Application ref d Forgotten password If
25. ication complete the box New grant application form in the SWIM home page as follows 1 Select the Call for proposal you want to apply for from the list Call for proposal ref 2 Type a valid email address in the field Contact e mail address Not providing the e mail address leads to the following error message Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login New grant application Call for proposal ref vP 2010 004 17 02 2010 17 05 2010 SWIM enables applicants to create and submit their applications in response to calls for proposals published by our DG You can start to complete your application today save it and continue to work on it another day Please take into account that you must submit your completed application both online and in paper form before the deadline indicated in each call for proposals The e mail adress must be filled in 3 Click on the button Create The page confirming the creation of your grant application is displayed a ta I ti Employment Social Affairs and saree notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA My Account Vi
26. ication Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 Annexes By clicking on the Submit button a confirmation screen appears Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Submit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Logout Call for proposals VP 2010 004 Application VP 2010 004 0025 In edition Creation 28 April 2010 Valid Confirm grant application submission Please note that no modification may be made to your grant application after this stage Submit this grant application Applicants can finally submit their application form by clicking on the button Submit this grant application bearing in mind that no further modifications can be implemented on the application form once it is submitted After submission an email will be sent directly to the email address which was identified when the file was created by the candidate Important After being submitted electronically the application form must also be printed out signed and
27. ication form always visible at the top left side of the screen is Not valid as shown in the example below ant legal notice Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0026 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See validations errors Applicant information Typically those common errors are generated when one or more mandatory fields marked with a red asterisk are left empty or when the budget is incomplete Click the link See validation errors to check exactly which errors are preventing their application from being valid The error report is displayed in a separate browser window Errors Application VP 2010 004 0026 A General Information on the Applicant A 1 Applicant organisation This field must be filled in B Information on the action for which the grant is requested B 2 Short summary of the action C 3 Previous grants and current grant applications C 3 3 Have you requested obtained an operating grant which is currently ongoing Error The compu
28. ion of the action Also define a value for the Overheads and click the Finish version button 9 1 Saving a Further pre financing interim payment request At any time the beneficiary can save the changes he made by clicking on one of the following buttons located in the navigation bar In that case the request is just saved but not submitted so that the beneficiary can further access modify or delete it It will be displayed in the main page as link Created on date of the creation under the section Further pre financing interim payment request the link is in blue meaning the statement can still be edited Further pre financing interim payment request Statement of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Action Created on 29 04 2010 9 2 Deleting a financial statement Click on the button Delete as indicated below Further pre financing interim payment request Statement of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Action Created on 29 04 2010 The following message is displayed asking the beneficiary to confirm the action SWIM End User Manual Page 27 Windows Internet Explorer This operation will totally remove the current version all data you have entered will be lost and a new version will need to be created in order to enter your budget data If the action is conf
29. irmed the system will definitively delete the request and the link Created on date of the creation under the section Statement of the eligible cost will disappear 9 3 Submitting a further pre financing interim payment request When you the beneficiary have completed the financial statement you can submit it by clicking on the button Finish Version as indicated here rtant legal notice s Employment Social Affairs and ss i v Equal Opportunities English European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout REQUEST FOR PREFINANCING INTERIM PAYMENT Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 Valid Budget Save gt A confirmation message is displayed Windows Internet Explorer jJ Please note that after this stage the version will be locked and will no longer be modifiable Once submitted the request for pre financing or interim payment is locked and no longer modifiable as also stated in the confirmation message The system creates a PDF copy of the statement accessible via the corresponding link in red meaning the request is no longer editable Further pre financing interim payment request Statement
30. ished and consequently not admissible To finalise the form you must 1 Fill in all the compulsory fields signalled with an 2 Verify that there are no validation errors 3 Click on the Submit Finish version button Eventually you will be able to print the finished form from which the watermark NOT VALID will have disappeared This means that the draft version cannot be used as final version to be sent by mail to the Unit responsible for the call for proposals only the PDF version generated and printed after the submission not showing any watermark will be accepted as final version SWIM End User Manual Page 18 5 DELETING A GRANT APPLICATION If a grant application has not been submitted yet it can be deleted at any time using the button Delete grant application located on the top right pane Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0026 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 tant legal notice In edition not valid See validations errors Applicant information A confi
31. itiated via this link View empty PDF Form this gives and empty application form in PDF format When applicants click on this link they are redirected to the following page SWIM End User Manual Page 5 tant legal notice Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login This page allows you to view an empty grant application form for an ongoing or a previous call for proposals View empty grant application form Ongoing calls for proposals On this page applicants can either select the reference number of the call for proposals VP YEAR XXX as published in the Official Journal from the drop down list Opened calls for proposals all currently open calls for proposals or select an already closed call from the drop down list Previous call for proposals all calls for proposals with past submission deadline and then click on the View button in order to access to a blank PDF form of the chosen call Login this link can be used by applicants to log on at any time in SWIM once they have created a grant application and thus having received an Application reference and a Password as we will see in the following chapter SWIM End User Manual Page 6 3 CREATING A NEW GRANT APPLICATION To create a new grant appl
32. of the eligible costs actually incurred has to be annexed to the request for payment of the balance article ll 15 4 of the grant agreement Statement Finished date Action Created on 29 04 2010 The following message is displayed asking the beneficiary to confirm the action Windows Internet Explorer S This operation will totally remove the current version all data you have entered will be lost and a new version will need to be created in order to enter aa your budget data SWIM End User Manual Page 31 If the action is confirmed the system will definitely delete the final financial Statement and the link Created on date of the creation under the section Final financial statement will disappear 10 3 Submitting a final financial statement When you have completed the final financial statement you can submit it by clicking on the button Finish Version tant legal notice Employment Social Affairs and ss i y Equal Opportunities Engish European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout FINAL FINANCIAL STATEMENT Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 Valid Budget Save gt __Finish version __ A confirmati
33. on form such as the declaration of honour that must be downloaded completed and returned by post according to specifications given in the call guidelines For some calls it may be allowed or even SWIM End User Manual Page 12 required to upload the completed form so that it becomes part of the electronically submitted application Separate Documents that need to be created by applicants in an electronic format such as MS Word for example and uploaded back in the SWIM application form In most of the cases these documents also have to be sent by post along with the paper version of the application form In general for each document or annex which has to be downloaded completed and uploaded back in SWIM this is the procedure to follow 1 Download the document by clicking on the click here link 2 Do not open it immediately but save it on your Hard Disk instead File Download Do you want to open or save this file w Name declaration_en doc Type Microsoft Word Document 43 0KB From c europa eu Always ask before opening this type of file i While files from the Internet can be useful some files can potentially Q harm your computer If you do not trust the source do not open or save this file What s the risk 3 Open the document or annex on your pc and complete it with the requested information 4 If you want to upload the completed form click the Browse button and search the document on your P
34. on message is displayed Windows Internet Explorer j Please note that after this stage the version will be locked and will no longer be modifiable Once submitted the final financial statement is locked and no longer modifiable The system creates a PDF copy of the final financial statement accessible via the corresponding link in red meaning it is no longer editable The Finished date field is indicated by the system Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article ll 15 4 of the grant agreement Statement Finished date Action Created on 29 04 2010 29 04 2010 Important After being submitted electronically at the latest within 3 months after the closing date of the action the final financial statement must also be printed out signed by the legal representative and be sent by post to the responsible Unit together with the other documents accompanying the request for the payment of the balance as specified in the grant agreement The final financial statement will be reviewed by the Commission in order to calculate the final grant It can be accepted modified or rejected In all cases the beneficiary will be officially informed by the responsible Unit In case of rejection the mention Rejected will appear next to the statement and the beneficiary will be allow to create another final financial st
35. ons Submission date Action Created on 29 04 2010 Rejected 29 04 2010 Further pre financing interim payment request Statement of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Action Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article Il 15 4 of the grant agreement An empty budget form is displayed SWIM End User Manual Page 26 Employment Social Affairs and esans Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout REQUEST FOR PREFINANCING INTERIM PAYMENT Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 nt ves validations errors A Budget Total cost of the action Error Total eligible costs D l Error Total eligible direct costs D 0 00 Heading 1 Staff costs Management 0 00 Benille innn AO i Eio Secretariat ll 1 E e S Of e fsla mannii 2 00 Total Staff costs 0 00 Heading 2 Travel accommodation and subsistence allowances Travel 0 00 Click the different Budget Headings to edit and fulfil the costs already incurred in the implementat
36. rmation screen appears Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Delete grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Logout Call for proposals VP 2010 004 Application VP 2010 004 0026 In edition Creation 28 April 2010 not valid Confirm deletion of this grant application Are you sure you wish to delete this grant application form Clicking on the button Yes on the confirmation screen will remove the application form SWIM End User Manual Page 19 6 LOGGING OUT FROM A GRANT APPLICATION Applicants can disconnect at any time from SWIM even if they have not finish to fill in their application form through the link Logout located on the top right pane of the screen tant legal notice Employment Social Affairs and ss i v Equal Opportunities English European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application APPLICATION FORM Application VP 2010 004 0026 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See v
37. rther pre financing inter1m payments in cases of pre financing paid in several instalments or when interim payments are foreseen in the grant agreement In order to be taken into consideration those electronic documents must be printed out signed where necessary and sent to the Commission together with an official letter and the other documents specified in the call for proposals and or the grant agreement The purpose of this manual is to describe the technical features and functionalities of SWIM and to enable thus users to create edit and submit electronically the above mentioned documents The legal and financial rules as well as the practical procedure to be respected are established in the call for proposals documents and or in the grant agreement 1 2 Conventions used in this manual Reading through this manual you l note that there will be highlighted elements used for different type of information as listed here Important This is a part of the manual you should really pay attention to Note the text depends on the context Notes provide explanation on specific parts of the application 1 3 Disclaimer The information contained in this manual is for guidance only and is a description on how to use the SWIM application There can be no guarantees as to the accuracy of the descriptions due to the evolving nature of the computer system In no way does this information replace the regulations or could be considered as
38. stem when the corresponding forms are filled in and saved by the applicant Applicants can easily check the overall budget by checking the global BUDGET by clicking the first option in the Budget drop down menu SWIM End User Manual Page 13 The budget section contains the following sections common to every call for proposal Heading 1 Staff costs Heading 2 Travel accommodation and subsistence Heading 3 Cost of services Heading 4 Administration costs Heading 5 Overheads limited to a maximum flat rate of 7 of the total eligible direct costs Heading 6 Income The applicant must specify his own contribution and the contribution of the partner s which represents the total beneficiary s contribution as well as any revenue expected to be generated by the implementation of the action SWIM will automatically calculate the amount of the Union grant requested based on the figures provided in the application Attention Headings are organised by rows each row containing a number of fields If one field in a row is fulfilled it is mandatory to fulfil all other fields in the same row Therefore you should insert all required information in the corresponding numerical fields In order to help you to better understand how you have to fill out all budget data you will find hereafter some practical examples Example 1 Heading I Staff costs Management Coordination All provisional costs related to the staff costs of
39. ted amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it income Own contribution Error The computed amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it Error The computed amount is not valid the fields used to compute it Please check that you do not exceed the maximum percentage Error The computed amount is not valid for Union funding established in the call for proposals Based the fields used to compute it on the figures already filled in for the previous items the percentage of the total eligible costs you are requesting is You can click a link in this report to go directly to that section of your application SWIM End User Manual Page 21 8 REQUESTING A MODIFICATION TO THE ESTIMATED BUDGET SWIM must be used by beneficiaries in case of requests for modifications to the estimated budget of the action Annex II to the grant agreement The beneficiary must produce the amended version of the estimated budget via SWIM the same system used to submit the original grant application To access your grant application go to the SWIM home page https webg
40. tement FAQ Help Grants on EUROPA My Account View grant application View empty PDF form Logout Application Ref VP 2008 007 218 Agreement Reference Number VS 2008 0360 Projects in the field of Corporate Social Responsibility CSR April 18 2008 June 18 2008 Finalized documents e the original application submitted e the last version of the accepted estimated budget Budgetary amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action Further pre financing interim payment request Statement of the eligible cost incurred up to 29 04 2010 Further pre financing interim payment request Finished date Action Final financial statement A final financial statement of the eligible costs actually incurred has to be annexed to the request for payment of the balance article Il 15 4 of the grant agreement The Finalized document section contains two links SWIM End User Manual Page 22 The original application submitted click this link to view the complete original application submitted in PDF format The last version of the accepted estimated budget click this link to view the current estimated budget accepted by the Commission in PDF format Request for budgetary amendments can be made by clicking the button New request in the section Budgetary amendments Budgetar
41. the project should be clearly identified in this table G 1 Staff costs Management Coordination transnational and national John Smith Add new line Total cost of Management Coordination 5000 00 Name you have to indicate the name of persons involved in the project Name of the Organisation and function within the organisation you have to indicate the project leader partners official denomination Status you have to indicate the professional official status of the persons involved in the project Daily Salary cost daily salary rate Number of days effective working days charged to the project s development Total the total value is calculated by the system Example 2 Heading 2 Travel accommodation and subsistence allowance SWIM End User Manual Page 14 All provisional costs related to travel and subsistence activities should be clearly identified in the 2nd Heading following the proposed structure G 2 Travel accommodation and subsistence Travel accommodation and subsistence allowance Daily Cost Subsistence and of f giana Number 3 Place of the f Purpose of the travel cost per Number Number Travel sub 3 per accommodation people days person person sub total f event people total Kick off meeting Brussels 5 00 1000 00 150 0c 5 00 3 00 2250 00 3250 00 TOOT URVAL CONS n AO Total of subsistence and accommodation costs 2250 00 Tot
42. tion has not yet been submitted because it still contains errors or missing information in that case by simply clicking on the link See validation errors in the upper central part of the screen you can view which errors are preventing your application from being validated In edition valid which means all mandatory fields of the application marked with a red asterisk have been properly populated and the application is ready to be submitted by clicking on the button Submit on the last screen As soon as the first page of the form is completed applicants can proceed in completing the following sections using three buttons always displayed in the navigation bar at the top of the screen J Important Do not use the Internet Explorer navigation buttons Back or Forward on the Toolbar since this action will disconnect you from SWIM and you will lose all data you had already entered in your application form Nevertheless applicants are not obliged to respect the order of the titles and sections when they fill in the SWIM web form In fact they can always select a section from the navigation bar at the top of the screen Point to an option to display the available sections and then select the required section Applicant organisation C Structure activities and resources of the applicant organisation C 1 Operational structure 2 Financial resources C 3 Previous grants and current grant applications In the following
43. tr EUROPEAN COMMISSION a Directorate General for Employment Social Affairs and Equal Opportunities ms wk Resources Communication Information Technologies SWIM End User Manual Date 27 04 2010 Version 2 0 Authors Wim NAHON Revised by Approved by Reference Number SWIM MAN 048 Software version 6 4 0 Commission europ enne B 1049 Bruxelles Europese Commissie B 1049 Brussel Belgium Telephone 32 2 299 11 11 Commission europ enne L 2920 Luxembourg Telephone 352 43 01 1 TABLE OF CONTENTS DS DIT ODUCTION esiri eiiie anaia AEAEE ANOETA AAAA ENNEA AAAA AREA EAA 4 a PS Definition ssion a a a EE OSEE 4 1 2 Conventions used in this Manuall ccccccccssssssssssssssssssssssssssssssssssssssssssssssssscsseeees 4 DD DISCIAMMOR oiis a a a a a a S 4 2 Accessing the SWIM Gpplicah On cicciscsisisciesnvnsevecvvsacannernsvcanverstinnerncaxenadvcvevennetinseunses 5 2 1 Vian Page Web address URE sescciscwisccsicescccessesecstacessccassagavdseveecscaaescddceeetecseauseceessetees 5 2 2 Description of links available on the SWIM home page ccssssssescccccccssssseeeees 5 3 Creating a new Grant ApplicahonsvicnnniscininnniiininnnanuKaanninaiimnnnea 7 3 1 How to fill in a Grant Application sccccccccssssssssssssccccccccsssssssscccssccesssssssccossseeees 9 J 24 AA PPMCANU MOr mAlO anii eeceeesaccavaceuacecercescessenctecassedaceceunsccusevenccoseee 10 De AC ENO Dasan eaa E aa TE a 10 3 4
44. tunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See validations errors Applicant information Submit A 1 Applicant organisation A 1 1 Name of the organisation Max 250 characters A 1 2 Abbreviation Enter the abbreviation of the name of your organisation Max 50 characters A 1 3 Type of organisation x Attention please check carefully the text of the call to ensure your organisation is within the eligible type of organisation for this specific call A 1 4 Address Max 100 characters A 1 5 Postal code Max 15 characters SWIM End User Manual Page 9 As you can see from the screenshot above the top left part of the screen contains the following information The reference number of your application The title of the Call for Proposals The start and end dates of the application submission period The status of your application This can either be In edition not valid which means that your applica
45. tunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid D Partners involved in the action D 1 Partners Please fill out one form per partner Add a new partner 2 Fill in all the information required in the following screen SWIM End User Manual Page 11 Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA My Account View empty PDF form Generate a printable version PDF Delete grant application Logout APPLICATION FORM Application VP 2010 004 0025 Modernised coordination of social security schemes Transnational actions for cooperation and information February 17 2010 May 17 2010 In edition not valid See validations errors D Partners involved in the action D 1 Partners Please fill out one form per partner Add a new partner Enter partner information P1 D 1 1 Name of the Organisation Max 250 characters P1 D 1 2 Type of organisation vi
46. vacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout FINAL FINANCIAL STATEMENT Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 mot valid Budget A Budget Total cost of the action 211848 94 Total eligible costs D I 211848 94 Total eligible direct costs D 198060 00 Heading 1 Staff costs Manage Me f CK C Olll 35798 00 Administrata y iii 09260 00 SOCAN A mii 0 00 Rotate cy ods OTe eT TT ee Ohe f Slaf niin 8 00 Total Staff costs 105058 00 Heading 2 Travel accommodation and subsistence allowances Click the different Budget Headings to edit the values so that they match the actual costs incurred in the implementation of the action Employment Social Affairs and tant legal notice Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA Back to grant follow up page Generate a printable version PDF Logout FINAL FINANCIAL STATEMENT Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 not valid Budget A 2 Travel accommodation and subsistence Travel accommodation and subsistence allowance Av ily Z verade Number Daily Numb
47. y amendments The request for budgetary modifications must be sent to the Commission before 31 05 2010 No modification can be requested after this date Budgetary modifications Submission date Action The current estimated budget of the action 1s displayed Employment Social Affairs and Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM gt Edit grant application Privacy statement FAQ Help Grants on EUROPA tant legal notice Back to grant follow up page Generate a printable version PDF Logout REQUEST FOR BUDGET MODIFICATION Call for proposals VP 2008 007 Application VP 2008 007 218 In edition COLI Ref VS 2008 0360 Commitment No VS 2008 0360 Valid Budget gt Finish version _ A Budget Total cost of the action 211848 94 Total eligible costs D I 211848 94 Total eligible direct costs D 198060 00 Heading 1 Staff costs Manage M e fRCK C Ollllll 35798 00 Admin siat o iin 9260 00 Secretariat 0 00 o N EEA AONE ENE Other staff l O Toil 89 105058 00 Heading 2 Travel accommodation and subsistence allowances JPI ee 14700 00 Subsistence allowances accommodation meals etc lll 12010 00 Total Travel accommodation and subsistence allowances 26710 00 Click the heading of required budget section to edit the amounts and to enter comments justifying the modifications An example concerning the
48. your application is selected and you are awarded a grant you will be able to follow up the financial aspects of your grant using SWIM For this reason please ensure you keep safe your credential information application ref password which you will receive by e mail after creating your application The following screen appears where you have to provide the Application reference obtained during the first registration and the Contact e mail address where the new access code will be sent the email address needs to be the same to the one originally used during the first registration Employment Social Affairs and O eceeernsee Equal Opportunities European Commission gt Employment Social Affairs amp Equal Opportunities gt SWIM Privacy statement FAQ Help Grants on EUROPA New grant application View empty PDF form Login Enter the application reference for which you want a new password it will be sent to your E mail address Application ref E mail address Gx r 3 1 How to fill in a Grant Application When you click on View Edit the grant application you are redirected to the first page of SWIM application form The form is organised in Titles main sections and each Title contains different sections to be filled in by applicants with information regarding their proposed projects in order to submit their request for grant Employment Social Affairs and tant legal on Equal Oppor

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