By Mary Ann Richardson
Contents
1. please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity For example suppose you want Word to make suggestions before automatically changing a misspelled word as well as identify gender specific words in your text Follow these steps Click the Office button and then click the Word Options button Click Proofing Click the AutoCorrect Options button in the right pane In the AutoCorrect tab clear the Automatically Use Suggestions From The Spelling Checker check box Click OK 5 Click the Writing Style Settings button 6 Scroll to Style and click the Gender Specific Words check box 7 Click OK twice PON gt When you are ready to proofread your document click the Proofing Errors button in the status bar to sort through and correct any errors that Word has found Use Word 2007 s options to change your default document folder In Windows all your Word documents save to the My Documents folder by default However your organization may require that you save your documents to a folder on the network server Rather than navigate to the network server every time you need to save a file change the default so your Word 2007 files automatically save to the correct folder Follow these steps Click the Office button Click the Word Options button Click Save Under Save Documents click the Browse button next to the Default File Location text box Navigate to and click the folder2. ad the entire document to find the appropriate sections you can have Find highlight every instance of the word warranty for you Follow these steps 1 Click the Home tab and then click the Text Highlight Color command in the Font group Select the Yellow box Open the manual document and press Ctrl F In the Find What text box type warranty Click the Reading Highlight drop down list and select Highlight All Click Close Oa wD Save time by using Word 2007 s built in cover pages Prior to Word 2007 you had to manually set section breaks at the top of your document before you could create a cover page with a different page format from the rest of your document With Word 2007 s built in cover pages the section breaks are already formatted for you Follow these steps to add one of the built in cover pages to your document Click the Insert tab Click the Cover Page button Scroll down and click Sideline Select the Title field and add your own title Click to select the Subtitle field and add your own subtitle Click the list arrow on the Date field and select the date from the calendar Click anywhere in page two of your document On the Insert tab click the Page Number button Point to Bottom Of Page and click Plain Number 3 On the Design tab click the Page Number button 10 Click Format Page Numbers 11 Click in the Start At text box and change the 1 to 0 Click OK 12 On the Design tab click the Close Header And F
3. e Microsoft Word archive Help users increase productivity by automatically signing up for TechRepublic s free Microsoft Office Suite newsletter featuring Word Excel and Access tips delivered each Wednesday Page 7 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html
4. gallery select Tiles and click the Insert button 4 Click the Close Header And Footer button Page 5 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity Click the Insert tab on the Ribbon Click the Quick Parts command and select Building Blocks Organizer Scroll to the Header gallery select Tiles and click the Insert button Click the Close Header And Footer button 9 Click the Insert tab on the Ribbon 10 Click the Quick Parts command and select Building Blocks Organizer 11 Scroll to the Watermark Gallery select Confidential 1 and click the Insert button 12 Click the Quick Parts command and select Building Blocks Organizer 13 Select Tiles in the Cover Page Gallery and click the Insert button 14 Double click the footer section in the document 15 Click Page Number in the Header amp Footer group on the Ribbon and click Format Page Numbers 16 Type Oin the Start At text box and click OK 17 Click the Close Header And Footer button ONO Use Word 2007 s contextual spell checker to avoid embarrassing errors Word s spell checker can help you cut down on spelling errors but what if you type the word right and it should be write Until Word 2007 the spell checker would have ignored the error For those of us who consistently type fo for too there for thei
5. ment Change the default margins of your Word 2007 documents Word 2007 makes it easy to change your default margins For example if your organization requires all documents to have one inch margins you can set it once and then make it the default setting for all new documents Follow these steps to make the changes stick On the Ribbon click the Page Layout tab Click the Margins tool in the Page Setup group Click Custom Margins Change your right and left margins to one inch Click the Default button Click Yes OO eop All new documents based on your document s template will have one inch margins If you need to temporarily change the margins to one of the standard choices for example two inch left and right margins follow these steps Ts On the Ribbon click the Page Layout tab 2 Click the Margins tool in the Page Setup group 3 Click Wide The left and right margins for the document you are currently working on will adjust to two inches Let Word 2007 proofread your documents with a click of the mouse Word 2007 automatically proofreads your document for spelling grammar and style errors as you type and lets you correct the errors as they occur or at the end of your Word session You can customize how Word proofreads your documents by setting the desired options before you work on your document Page 3 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership
6. ooter button _ OnNOoaron gt Note This feature is not supported in Word 2007 Compatibility Mode documents Add a header to Word 2007 documents with three mouse clicks Although Word 2007 comes with some sophisticated built in header styles most documents do not require such complex headers Sometimes all that is needed is a quick way to add your name and page number to the top of each page Page 2 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity Word 2007 makes it easier to add a simple header with fewer mouse clicks than previous versions For example to create a simple header for a report follow these steps 1 On the Ribbon click the Insert tab 2 Click Header in the Header amp Footer Group 3 Click Edit Header In the blank header area you can add your name and page numbers To do so follow these steps Press Ctrl R Type your name and press Enter Type Page Click the Insert tab Click Page Number in the Header amp Footer Group Click Current Position Click Plain Number Click the Close Header button Oo N oy oi e w You can go back at any time and edit the header by double clicking the header text on any page When you finish your edits double click outside the header area to continue working in the rest of the docu
7. patibility mode you can have Word automatically run a compatibility check every time you save a file To do so select the Check Compatibility When Saving In Word 97 2003 Formats check box in the Word Compatibility Checker dialog box before clicking OK to close the compatibility report Page 6 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity Additional resources TechRepublic s Downloads RSS Feed Sign up for TechRepublic s Downloads Weekly Update newsletter Sign up for our Desktops NetNote Check out all of TechRepublic s free newsletters 10 things you should know about Office 2007 compatibility issues 10 new Office 2007 interface elements and what they re really called 10 ways to train your users on Office 2007 for free Version history Version 1 0 Published October 11 2007 Tell us what you think TechRepublic downloads are designed to help you get your job done as painlessly and effectively as possible Because we re continually looking for ways to improve the usefulness of these tools we need your feedback Please take a minute to drop us a line and tell us how well this download worked for you and offer your suggestions for improvement Thanks The TechRepublic Content Team More Word tips To catch up on our most recent Word tips check out th
8. r or site for sight Word 2007 has a new feature that not only checks for the correct spelling but also for the correct context Follow these steps to activate the contextual spell checker 1 Click the Office Button 2 Click the Word Options button 3 Click Proofing 4 In the When Correcting Spelling And Grammar In Word section select the Use Contextual Spelling check box 5 Click OK If you type Now is the time for all good people to come to the aid of there country Word will underline there in blue You can then right click the word to select the correct spelling their Check the compatibility of your Word 2007 documents Before you send out that beautifully formatted Word 2007 document it s a good idea to check the compatibility of your document with other versions of Word For example if your document contains SmartArt a feature that is not supported in earlier versions of Word when a Word 2003 user opens your document the SmartArt graphics will be converted into a single object that can t be edited To have Word check the document for features that are not supported in earlier versions follow these steps 1 Click the Office button 2 Point to Prepare in the left pane and click Run Compatibility Checker Word 2007 provides a report that lists the document s unsupported features and details what you can do if anything to make your document readable in earlier versions If you frequently e mail documents in com
9. re in Document A to Document B Follow these steps Open Document A Open Document B and scroll to where you want to insert the picture Click the View tab Click the View Side By Side command in the Window group Click in Document B and then click Window on the View tab Click Synchronous Scrolling to turn it off Select the picture in Document A Right click and drag the selected picture to where you want to insert the picture in Document B Release the mouse button and select Copy Here O o N O 0 e 0O N After copying your selections you can turn off the View Side By Side feature by clicking Window on the View tab of the active window and then clicking the View Side By Side command Customize the Word 2007 Ribbon with these quick tips If the Word 2007 Ribbon is taking up too much space on your desktop and you d rather have one toolbar displaying the most frequently used commands you can set up Word 2007 to do just that First to hide the Ribbon press Ctrl F1 or double click the Home tab The Ribbon will disappear from view leaving only the Ribbon tabs and the Quick Access toolbar visible on the screen When you need to use a command on the Ribbon click the appropriate tab to display the Ribbon group where the command is located When you finish with the command click the tab to hide the Ribbon again If you frequently use certain commands on the Ribbon you can add them to the Quick Access toolbar For example follow the
10. s cccccsseeseeeeceeeeeeaeeeeeeeeeeeeeceaeeeeaaeseeaeeseeeeeseaeeesaeeseeeeess 5 Assemble professional documents with Word 2007 s building blocks cccccceeeseeceeeeeeeeeeeeeaeeeeeeeseaeeesaeeeeaeeeeenees 5 Use Word 2007 s contextual spell checker to avoid embarrassing errors ccccceceeseeceeeeeceeeeeeaeeeeeeeseaeeesaeeseneeteaes 6 Check the compatibility of your Word 2007 documents ccccceceeeeeeeeeceeeeeeaeeeeeaeeeneee sae eeeaaeseeaeeseeeeeseaeeeseeeseneeess 6 Page 1 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity Use Word 2007 s new Reading Highlight feature to highlight words in your document If you ve ever wished you could use Word s Find feature to search for a particular word and highlight all occurrences of that word then have the document stay highlighted even after you turn off Find you can now with Word 2007 s new Reading Highlight feature When you use Find s Reading Highlight feature the highlighting of all occurrences of a word or phrase in your document will remain active until you clear it even after you close the Find dialog box Also you can choose the highlight color For example let s say you receive your new product s user manual and you want to review the document s warranty information Rather than re
11. se steps to see how simple it is to add Date amp Time to the Quick Access toolbar Click the Customize Quick Access Toolbar button found to the right of the Office button Click More Commands Choose All Commands from the Choose Commands From drop down list Click Date amp Time Click the Add button and click OK Ol Pe Or IN If you repeatedly display the Ribbon to format selected text use the Mini toolbar rather than the Ribbon The Mini toolbar displays automatically when you point to selected text You can also format without the Ribbon by right clicking any part of your document This will display a shortcut menu of formatting commands that relate to the part of the document you clicked For example right clicking the footer will display the Edit Footers shortcut menu Assemble professional documents with Word 2007 s building blocks When you need to quickly produce an important report in Word you don t want to spend time formatting it But this doesn t mean you have to sacrifice presentation for substance You can still achieve a professional look by assembling the document from Word 2007 s built in components Before you begin writing your report in Word 2007 follow these steps to add headers footers a confidential watermark and a cover page 1 Open a blank Word 2007 document and click the Insert tab 2 Click the Quick Parts command in the Text group and select Building Blocks Organizer 3 Scroll to the Footer
12. xX 10 tips for boosting TET TechRepublic your Word 2007 productivity October 11 2007 By Mary Ann Richardson If your users have recently made the jump to Word 2007 or an upgrade is just around the corner you could be in for a lot of handholding This collection of tips from our Office Suite newsletter will help them acclimate to Word s new functionality and show them how to perform their everyday tasks using Word 2007 tools and techniques Table of contents Use Word 2007 s new Reading Highlight feature to highlight words in your document esseesseesseesseesseesseesee ens 2 Save time by using Word 2007 s built in cover PAQES ccccceeeeeceeeeeeeeceeeeeeeaeeeeaaeseneeeseaeeeeaaeeseaeeseeeeeseaeeeseeeseneeess 2 Add a header to Word 2007 documents with three MOUSE clicks cecceceeceseeeeeeeeeceeeeeceaeeeeaaeseeeeeseaeeesaeeeeaeeeenees 2 Change the default margins of your Word 2007 documents c cceeceeceee cece eeeeeeceeeee cae eeeaaeeeeaeeseeeeeseaeeesaeeneneees 3 Let Word 2007 proofread your documents with a Click Of the MOUSE cccccccesseseceeseeeeeeseeeeeeeseneaeensseeaeeeseneaeens 3 Use Word 2007 s options to change your default document fOIdES ee ccccceecceceseeeeeeceeeeeeeceneeeseseeeaeeesseeaeeesseeaeess 4 Transfer information to other documents using Word 2007 s View Side By Side feature c ccccceeeeeeeseeeeeees 4 Customize the Word 2007 Ribbon with these quick tip
13. you want to be your default Click OK twice oO PO NS If you save a new document in Word 2007 it will save in Word 2007 format If you know you will be sharing your document with users of older versions such as Word 2002 or Word 2003 you may want to set the default to the older format to ensure that those users will be able to read your newly created documents Follow these steps Click the Office button Click the Word Options button Click Save Under Save Documents select Word 97 2003 Document doc from the Save Files In This Format drop down list 5 Click OK Poe NS By default all new files will save in a format that users of earlier Word releases can read Transfer information to other documents using Word 2007 s View Side By Side feature When you need to copy information from one Word 2007 document to another you could use the Copy button to copy the selected information from one document open the destination document click where you want to insert the information and then click the Paste button Or you could just right click and drag the information from one document to another Word 2007 s View Side By Side feature makes it easy to do just that Page 4 Copyright 2007 CNET Networks Inc All rights reserved For more downloads and a free TechRepublic membership please visit http techrepublic com com 2001 6240 0 html 10 tips for boosting your Word 2007 productivity Let s say you want to copy a pictu
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