OSEP Reporting Quick Reference Guide
Contents
1. d program exit date on the child profile Program Entry Date p 3 23 2005 mimnfddiyyyy Program Exit Date p 1 23 2008 mmiddiyyyy Note The program entry date and program exit date should be at least 6 months apart 4 Make sure you select Near Entry on the CODRF Summary page Be sure to complete all items for the assessment and finalize OSEP Include Near Entry Near Exit O No Note You should see a green check mark and a OSEP Entry icon for at least one of your assessments a OSEP ENTRY 5 Make sure you select Near Exit on the CODRF Summary page Be sure to complete all items for the assessment and finalize OSEP Include Near Entry Near Exit O No Note You should see a green check mark and a OSEP Exit icon for at least one of your assessments Additional OSEP Resources e OSEP Report Checklist is available in the My Toolkit section under Downloads and Resources My Calendar My Toolkit e The User M anual and OSEP Tutorial is available in the Help section My Toolkit My Profile Help Run the Progress Data Categories for Each Child Report to see the OSEP results and to check to see if your child is included My Groups My Reports My Calendar OSEP Categories Report Progress Data Categories for Each Child Provider Belle Monica eo gor 01 00 to 06 0909 Ressler ile i isa Wei cle Fe SS SS A a Ea S2. fe A EPSE OSEP Reporting Quick Reference Guide Missing Near Entry Data Missing Near Exit Data Less than 6 months in services Invalid Funding Source Inappropriate age at Level Il test Either the near entry assessment has not been selected for a child or it has not been finalized Either the near exit assessment has not been selected for a child or it has not been finalized There are less than six months between the child s Program Entry and Program Exit date This is mandated by federal law A funding source other than Part B or Part C has been selected for the child If a child is 36 months or younger and is using a Level II test the inappropriate test was used to assess the child A level Il test should be used only once a child is older than 36 months What if my child record doesn t show up in the reports at all Exclusion Category What does this mean How do fix it e Make sure you have selected a near entry assessment for the child On the child s summary page you should see an OSEP ENTRY icon next to the assessment you want flagged for near entry e Also verify that the assessment has been finalized and that all test items are complete e Make sure you have selected a near exit assessment for the child On the child s summary page you should see an OSEP EXIT icon next to the assessment you want flagged for near exit e Also verify that the assessment has been finalized and that all te
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4. st items are complete e Go to the child s profile page and verify that you have entered the correct Program Entry and Program exit dates e If you have entered the correct dates and there are still less than six months of services received this child will have to be excluded from OSEP reporting e Go to the child s profile page and verify that either Part B or Part C has been selected for funding source e Check the date that was entered for the child s assessment and make sure it s correct Note The child s chronological age is calculated using the date of birth and the test date you enter for the assessment Did you remember to enter the program entry and program exit dates in the child profile Try expanding the program date range when running the report and see if the children s results show up Program Entry Date 01 01 2001 mmiddiyyyy Program Exit Date 01 01 2001 E EE F E M ake sure the field Include in OSEP Reporting is set to yes on the child profile Include in OSEP 7 Reporting ves Ono W Preparing your Child for OSEP Reporting in 5 Easy Steps J EPSE 1 Make sure the Include in OSEP Report is marked yes on the child profile Include in OSEP Reporting On 2 Make sure you have selected a funding source on the child profile Funding Source Early Childhood Sp Ed Part B 3 5 3 Make sure you have entered the program entry an
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