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1. Treatments The non medication treatments that will appear as options on the treatment sheets are chosen on this tab There are the following general categories Food Fluids Eyes Ears and Miscellaneous You must restart the program before any changes made here will take effect Email These settings are used to configure the function that allows RaptorMed to automatically sends emails for various situations Click here for details These settings are typically configured when the system is installed and should not need to be changed 90 m Enrofioxacin m Enrofioxacin SQ m SMZ TMP mm Amoxicillin m Amoxi w dav mm Clindamycin Doxycycline _ Cefotaxime From email address Email username Email password Email server USFWS contact email xyz fws gov dscott carolinaraptorcenter c Network connection Each RaptorMed workstation needs to have access to a few shared folders on the RaptorMed server machine In most instances this access will be established automatically by Windows when you log onto your machine In some cases this does not occur and this tab allows you to manually configure access to these folders Check the Separate network connection required checkbox if this is necessary A drive letter must be specified for each of Preferences EW Drive letters Username Password the two shared folders to be acce
2. User s Manual Version 3 5 22 March 8 2014 Introduction Chapter 1 The main screen Adding a new patient Viewing a patient s chart Basic patient information The main screen Displaying certain patients with the filter controls The patient list The enclosure location list Adding a new patient Viewing the patient chart The Action Bar Changing the patient s basic information The check boxes Chapter 2 Making record entries Entering lab results procedure reports and examinations Tracking the patient s problem list Making medical record entries Individual entries Group entries Multiple enclosure entries A WO W oOo O Oo UO 11 13 18 18 18 18 19 19 21 22 Entering results of laboratory tests and examinations 23 Physical exams 24 Eye exams 24 Biometric measurements 25 Flight evaluations 25 Feather checks 26 CBC 26 PCV TS 27 Serum chemistry 27 Blood lead 21 Fecal exams 28 Cytologic exams 28 Miscellaneous samples and tests 28 Surgery reports 30 Endoscopy reports 30 Physical therapy 31 Release band use records 31 Band report records 33 Transfer records 34 SOAPs 35 Dose calculations 35 Fluid calculations 36 Enclosure logs and treatments 37 Adding an enclosure log entry 37 Recording aquarium maintenance Recording water quality tests Creating an enclosure feeding treatment plan Viewing water quality data Problems Chapter 3 Individual treatments
3. Treated with This animal has been treated with a chemical that makes it non chemotheapeutics releasable This is typically used for fish in an aquarium setting These animals will appear on the Chemotherapeutic exposure report 17 Chapter 2 Making record entries Entering lab results procedure reports and examinations Tracking the patient s problem list Making medical record entries Medical record entries can be made for an individual patient for all patients in the same enclosure click here or for multiple enclosures all at once click here Which method you use depends on whether the patient is being treated individually or as part of a group Individual entries Medical record entries can be a combination of hand typed text text that is automatically inserted by the system images and results of lab tests or examinations This function is accessed by clicking on the New entry link in the Action Bar on the patient s chart The weight and body condition score are entered at the top Both fields are optional The weights are entered in grams by default If configured for it the weights can also be entered in kilograms To enter a weight in kilograms append a k after the weight value as in 1 2k The initials of the person making the entry the date and time however are required fields Note that the date and time fields are filled in with the present date and time so you may need to cha
4. e NOT RWF NOT release where found FS Feed separately NR Non releasable e LPT Live prey test required e SWF Staff will feed Shift right click on a patient Click here for more information on the check box attributes on the main screen to get a quick Snapshot that displays the weight profile To access a patient record simply double click on it as well as the last weight and date and any of the Special attributes listed to The following commands are available from by right clicking C ON on an entry in this list Edit treatments e Add new record entry e Show reminders All upcoming reminders will be displayed in a popup window e Paperwork RaptorMed can do all sorts of paperwork for you automatically This includes sending various notifications species to your US FWS agent or creating a non releasability letter e Delete this patient Although this should not need to be done often this command allows you to remove a patient from the system This is typically only needed if a patient was added accidentally e Assign to team if Teams are enabled on your system e Show species info page An informational page on the web will be displayed for this patient s species Note that these information pages need to be configured for each species See Species for more information e Goto location this will automatically scroll the Enclosure list the location that currently contains this animal Th
5. The highlighted events are those that were marked with highest priority The Patient list displays the patient s expected release date id species and age The RWF column refers to Release Where Found and indicates that this patient was requested to be released at the site where found so it may not be available to use in a special event click here for more information The Approved column indicates whether this patient has been approved for release yet When an animal is associated with an event the event s Event planner Date s Description Brian Randall Fran Brown Bob amp Pamela Contact Heather M Heather M eae Tom amp Sally Moore Heather M ther M ther M ma ee Ernest and Geo Jon Adams amp P Heather M Judy amp Rick Helms Heather Kathie Turner Species Approved Primary Backup Back X Exp date 2012 08 04 2012 08 04 2012 08 04 2012 08 04 2012 08 09 Species GHOW RSHA BNOW Approved xX xX xX xX description will be displayed in the patient s Release event field To create a new event press the button To delete the selected event press the button Double click an event to edit it To add or edit an event a form appears that allows you to enter a Description for the event who is the main contact person and where the event is to take place The Date is optional as some events may be
6. like aquariums that need may have complicated treatment and or feeding plans for their various enclosures In general you should use either the enclosure records or the group records as there is not much reason to use both simultaneously To access the enclosure log right click on an location and select Enclosure log The enclosure log screen will be displayed It has a Summary Area at the top that includes various attributes and details for aquatic systems as well notations on when various maintenance and cleaning functions were performed There is an Action Bar below the Summary Area that allows you to e View edit the enclosure properties e Create a new log entry Edit the treatment plan e View water quality data for aquatic systems only Add a reminder for this location e View reminders for this location Enclosure log Black Water Stream Description Conservatory Special Dimensions Lock Curator aquarist MN Water Flow rate Volume gal l 400 1514 2 gal min Last water change Last carbon change Last algae treatment S umma ry Area Last sterilization Enclosure info New entry Treatment plan Water quality Add reminder View reminders Action Bar Last updated 2014 03 02 20 10 12 Date 2014 02 09 Temp C 0 0 Log Entries The actual log entries are listed below the Action Bar with the most recent entry displayed at the top Adding an enclosure log entry To add a new log entry press the
7. number is displayed to the right of the trend line The actual weight can be viewed by clicking on any point The overall trend is color coded e Green means that the trend is generally increasing e Gray means that the trend is mostly flat e Red means that the trend is generally decreasing Note that recent changes are weighted more heavily than past changes 54 Weight trends TANNE Species Location R27 Days 30 wv Increasing Flat Decreasing Days since today Include adults i yo gt ES You can select the number of days to display you can filter the chart to only show lines based on their color and you can also choose to display only juveniles or mixed ages The age filter currently only works for avian species whose current age is listed as L or HY The Site Map Choose Reports gt Site viewer from the main menu to view the Site Map This shows a graphical view of your facility with each enclosure indicated by a color code e Red under construction e Yellow occupied by at least one patient Green empty Click on each colored indicator to see a popup summary of the enclosure Shift left click on any spot on the map to save the coordinates for later recall in the Location Editor click here Right click and choose Reload to have the map redrawn This is useful if you make a change to a location and want to see the changes reflected in the Site Map without
8. 0693 Auto repeat Fecal sample needed 15539 2011 0681 2012 08 06 NC Aquarium arriving at 9am 15573 2011 0715 2012 08 06 NC Aquarium arriving at 9am to pickup 15539 2011 0681 2012 08 06 Weigh me 16272 2012 0582 2012 08 06 Contact USFWS Atianta re illegal inj 16322 2012 0632 To edit a reminder just double click on it To view the chart for a patient double click on the patient s reminder with the SHIFT key held down You can select multiple reminders by left clicking and shift left clicking You can then edit delete or push them all simultaneously by pressing the Edit Delete or Push buttons respectively If editing multiple reminders you can only change the date and category You can sort the reminders by clicking on any of the column headers and you can print the currently displayed list of reminders by pressing the Print button You can also push a reminder to tomorrow by selecting it and pressing the Push to tomorrow button This is handy for those days where you could not get everything done As a shortcut you can view all reminders for a single patient by clicking the View reminders link from the Action Bar in the patient s chart 49 Chapter 4 The historical data viewer The reports Physical therapy report Last weights report Weight trends report The Site Map Year end reports Other reports 50 Historical data viewer Press the Historical data link in the Action Bar on
9. 16707 2013 0003 mammal rodent 2013 01 02 2013 01 03 Species group Admission date Final date Reason for euth AgeIn K x avian raptor 2013 01 03 2013 01 03 2013 01 03 2013 01 03 2013 01 04 2013 01 04 2013 01 04 2013 01 04 2013 01 04 2013 01 04 2013 01 05 2013 01 06 BABLBELLLLBSHLVHATAYYYYHRAYYSa TE RABLRELLLLBSHLVHELLGLHHLLYSH TELE RRR RRRRR RRRRR RAR ZAR RAR R Patients Not Fed or Treated Today This report lists all patients in rehab or permanent resident that have not had an entry made in their chart today It is a good idea to run this report at the end of each day to catch any patients that may have been accidentally forgotten 60 Patients Not Fed or Treated Yesterday This report lists all patients in rehab or permanent resident that did not have an entry made in their chart yesterday View Last Record Entries This report lists the last entry made today for each patient You can select either Rehab or Permanent resident and either Diurnal or Nocturnal This report is useful as an end of day check to make sure each patient has received the proper treatment or food Patients That Need Live Prey Test This report lists all patients in rehab that have their Needs live prey test checkbox checked Click here for more information Ophtho Consult Waiting List This report lists all patients in rehab or permanent resident that have their Needs ophtho consult checkbox checked Click here for more inf
10. Displays a graph of the patients PCV TS Buffy coat measurements 51 e CBC Displays a graph of the patient s CBCs e Lead Displays a graph of the patient s blood lead measurements e Dose calcs Displays all the patient s dosage calculations Note that this feature may not be enabled on your system Leftovers Displays a graph of the patient s leftovers Note that this feature may not be enabled on your system If you click on a point on the Weight PCV TP CBC and Lead charts the actual value and date will be displayed You can also choose the date range to display on the Weight chart The Physical therapy PT chart displays the range of motion ROM for each major joint in the limb undergoing therapy There are separate charts for each each joint the elbow and the wrist in the case of a wing Each PT session is represented by a vertical orange bar The bottom of the bar indicates ROM angle at the start of session and the top of the bar indicates the angle at the end of the session The blue band represents the ideal angle for the specific joint For the typical raptor the ideal angle is 140 degrees for the elbow and 180 degrees for the wrist A healthy bird should have very short orange bars that are contained completely within the blue band The left side of the display is the oldest and the right side is the most recent In the example in the screenshot Patient 15705 the elbow had q Eyes Flight PCV TP C
11. Double click on an entry to v Select edit it Press the and qe buttons to add and remove choices Press the button Routes Frequencies the mark the selected choice as the default 250 mg ml inj IM SID IC dates The Routes list specify any number of different delivery routes Press the and buttons to add and remove choices Press the button t x t r the mark the selected choice as the default Un okk eveni Use until date The Frequencies list specify any number of different delivery frequencies Press the and buttons to add and remove choices Press the button the mark the selected choice as the default Valid choices are SID BID TID and dates where dates indicates that individual dates can be specified Use until date checkbox check this box if you want this medication to allow an Until date to be specified Number of dates specify the number of individual dates that can be entered This is only relevant if you have selected dates as an option in the Frequencies list no action v Number of dates 5 v 101 e On click event allows you to specify an action that will occur when this medication is selected The choices are approvalRequired this will force the user to enter the initials of the person that has approved the use of this drug e fluids this will prompt the user to setup a fluid protocol and is typically used for nephrotoxic drugs You
12. FWS To access these functions right click on the patient in the Patient List on the main window and choose Paperwork The following functions are automated Send Special Species Admitted email The USFWS must be notified when any of the species of interest Such as eagles are admitted into a rehabilitation facility This function automates the process A form will be displayed with an email message pre written to contain the specific information about the patient of interest The email is pre addressed to your US FWS representative and is based on a template that you can edit to suit your needs You can edit the message if needed and press the Send button to send the message Send Illegal Cause of Injury email The USFWS must be notified when a patient is admitted as a result of illegal activity such as gunshot This function automates the process A form will be displayed with an email message pre written to contain the specific information about the patient of interest The email is pre addressed to your US FWS representative and is based on a template that you can edit to suit your needs You can edit the message if needed and press the Send button to send the message Send Status email This function allows you to quickly send a patient status update email A form will be displayed with an email message pre written to contain the specific information about the patient of interest The email is pre addressed to the address specified in the
13. New entry link A form will appear that is very similar to the one that is used to create a new individual patient record entry 37 You can enter any amount of text in the main text area or you can cut and paste text in from any other application Double clicking on any of the entries in Area 1 will automatically insert a predefined block of text This is useful to quickly enter text that is used repeatedly The list of choices in this area is configurable and can be changed at any time Double clicking on any of the entries in Area 2 allows you to enter lab results treatments and many types of other data See below for more information Create edit an entry Black Water Stream Name initials me O Date 2014 03 08 Time EZE Append entry to individual charts Click here to Food 5 lbs of shrimp SID x NON RELEASABLE CHEMICAL TREATMENT Copper sulfate 227 12 ml 1 mg ml sol SID append a copy of ee this entry in each animal s individual chart Text Change in Other Record treatment Water quality Cleaning Water change Click here to insert predefined blocks of text Click here to enter water quality test results etc Drag and drop image and other files here Any file can also be dragged onto the form and added as an attachment For image files the JPEG file type is recommended Other file types such as Word or Excel file
14. Note that Delete privileges does NOT allow a user to delete a patient or an entire record entry This requires a user with Maintenance privileges 96 Maintenance Increment ages This command can be used to update the age of each active patient It currently only works for patients whose ages are specified using the age scheme utilized by the USGS Bird Banding Lab BBL Specifically ages such as L HY AHY SY TY 4Y 5Y will be properly incremented but other age values will be ignored As birds are deemed to have aged one year on Jan 1 this command should be run in early January Note that this command cannot be undone so you will be prompted twice to proceed before the operation will take place Note that you must have Maintenance privileges to access this function Click here for more information on User privileges Backing up the database The database should be backed up frequently In order to do this you can access the Backup Wizard by choosing Tools gt Maintenance gt Backup database from the main menu Note that you must have Maintenance privileges to access this function Click here for more information on User privileges Notes e In order to run this command the Windows user that you are logged in as must have Administrator rights on the computer This is sometimes complicated especially on Windows 7 so you may need assistance from your network administrator e Also realize that the database will be offline for the
15. Treatments Species Users System maintenance 83 Miscellaneous functions Finalizing a patient Once a patient s final disposition has been established it s status must be updated in the system A patients status is set by clicking Patient info in the Action Bar on the patient s chart Click here for more information on setting Patient info The choices for patient status are summarized in this table o faaea euthanized after 24 hours released transferred escaped Only Reh and PR are considered active patient statuses All others are inactive and it is important to properly set the patient Status and Final date in order to remove a patient from active status Note that if you set the patient status to R or T then you should also create a Release or Transfer record for the patient e Click here for Release records e Click here for Transfer records 84 Delete last group entry This command allows you automatically delete the last record entry for each patient in the specified location This is primarily used to correct a previous data entry error and is accessed by right clicking on the enclosure and choosing Delete last group entry Exporting releases to a Google Map RaptorMed can export information about past releases to a Google Map This is very useful when planning future releases as it helps prevent over crowding of certain species in a certain area Choose Report gt Export releases
16. Tuesday e The Notes fields is for any random additional information that you would like to record for this contact e The check boxes for AM PM and Sun Sat are used determine when it is all right to send a Transporter type person a text message Click here for more information e Finally there is a set of check boxes that define the contact Type Types of entries The following contact types are possible Note that more than one type can be selected so a person could be a rehabber and a transporter at the same time Transporter For people that can assist with rescuing and transporting injured animals e Animal control Animal control agencies Usually government county run but not always e Rehabber Other rehabilitation facilities or people that you work with 73 Falconer Falconers Sometimes useful for rehab or for rescuing birds trapped in warehouses Volunteer Volunteers of your organization e Government agency USFWS state DNR etc e Supplier Suppliers for medications food etc e Handler trainer People in your organization that handle train resident animals Only contacts with the check box checked will be included in the Handler training log e Educator museum Educational facilities that you work with Useful when you need to place non releasable animals Zoo aviary Staff Staff members at your organization e Veterinarian Veterinarians that you work with e Site natur
17. and chemical treatments for aquatic systems Finally you can schedule various things such as water changes and water chemistry tests 39 Be sure to check the box before any item on the tre atment plan that you wish to select For the various medications you can select the treatment form if there is more than one and the frequency as well as specific treatment dates or an until date for medications that are done daily If properly configured RaptorMed will automatically calculate the dose based on the desired dosage the volume of the system and the concentration form of the medication To specify a date just double click in any of the date fields and a calendar will appear that allows you to choose a date Viewing water quality data To view the water quality data for an enclosure press the Water quality link A window will appear with two tabs One tab displays the data in tabular spreadsheet form The other tab graphs the data Note that this function is only available for aquatic enclosure i e any enclosure with the Fresh water or Salt water check boxes selected Feeding treatment plan for Black Water Stream 1 Food 4 _ Food 5 _ Food 6 _ Acetozolamide 7 Copper sulfate 8 _ Chloroquine C Diflubenzuron 10 _ Enrofloxacin 11 _ Fenbendazole Water quality for Alligator Exhibit until yyyy mm dd until y
18. can edit and existing dosage by double clicking any entry in the list on the right side You can add or remove the selected dosage by pressing the and buttons When adding a new dosage it will be added to the species group that is currently selected or to the species group that contains the dosage that is currently selected The dosage editor form is displayed when editing or adding a dosage The following fields are on this form Route Planned dosage e Name The name of the medication This must exactly match a corresponding entry in the medication list e Form The form of the medication This must exactly match a corresponding entry in the medication list Frequency the dosage frequencies that this dosage applies to You can list more calc v 1 5 mg ml susp Actual dosage volume of drug per kg PO Weight g Dose 0 5 mg kg than one separated by a comma For example SID BID TID 102 Route the dosage route that this dosage applies to You can list more than one separated by a comma For example SQ IM IV e Planned dosage the intended dosage in mg kg This is for informational purposes only and is not used in any dosage calculations Type e calc This is used for liquid medications that can be dosed exactly by calculating the dose based on the animal s weight and the concentration of the liquid The dose is calculated by multiplying the animals weight in kg by the Actual dosage spec
19. cell and choose Fill down to copy the cell s value to all cells below it After editing modifying the patient list press the Ok button Update patient information for Black Water Stream All patients with a check in the first column will be updated Remove the check if you don t want to modify this patient Right click to Fill Down Patient id Species Band tag Age In Final date RA Expreldate Neonate IMI 2002 00843 BLUEGILL UNK 2013 10 26 2010 00283 COASTSHINER UNK 2011 09 07 F d 2010 00284 BLUEGILL UNK 2011 09 07 m E E e 66 Add The Group Add function is slightly different than the other group operations since a list of patients is not Group add presented In this case you must specify how many Name finitials o patients you want to add where they are going to be located and whether they are neonates orphans You P35 anmashee iso ily can also specify a band tag number if each animal is tO Number of patients 5 be identified the same way Once you do this the normal Add patient form is presented After filling out that form the specified number of new patients will be Band identifier red created with sequential id numbers and they will automatically be placed in the specified location Note that you still have to setup a treatment plan for these new patients Automated paperwork RaptorMed can automate much of the routine paperwork that is required by the US
20. decrease the Distance as needed The list of available people will be printed out for you to view Note contacts from the Address Book will only be listed here if They have the Transporter checkbox checked They are within the desired distance radius They have a Mobile phone number and Cell provider specified They have the Accept text message check box checked And finally if the Availability check boxes for the time of day and day of week match the current time of day These check boxes allow you to prevent somebody from receiving a text message at times of day where they cannot accept them or do not want to be bothered When you have a reasonable list of transporters press the Send button A text message will be sent to each person The message is configurable and is formatted when RaptorMed id installed but it generally says something like There is an injured animal in CITY Can you help If yes please call 81 You can also send a random text message to any contact in the Address Book Press the Send single message link and the following form will appear Choose a recipient from the Send to list type in your subject and the message body and press Ok Note that only the contacts with text messaging enabled in the Address Book will appear in the Send to list 82 Chapter 6 Miscellaneous functions Configuring the system Preferences List choices and locations enclosures Drug dosages
21. displayed To resize the image check the Resize image check box and then choose either By percentage or By pixels By pixels is usually more helpful Then enter the desired width such as 1000 pixels The image aspect ratio will be preserved You can flip and rotate the image as well by pressing the corresponding buttons Finally you can crop the image by left clicking and dragging a box on the image preview while holding the Shift key down Once you have the image way you want it press the Ok button If you made a change that you don t like simple press the Cancel button and start over Group entries To make an entry for all animals in a specific enclosure right click on the enclosure in the Enclosure list on the main screen and choose Record group entry from the popup menu A form as is shown here will appear It displays what the currently proposed treatment is You may simply modify the existing text or completely replace it if necessary Be sure to enter your initials and the correct date and time After pressing the Ok button a separate and identical entry will be made in the chart of each of the patients in this enclosure Click here to see how to set up a group treatment Note The proposed treatment is for each patient So as in the pictured example for Cage 2 you should enter 100 grams not 25 if you fed each of 4 patients 25 grams apiece Always remember to multiply the treatment food amounts by the number of patients in
22. flexible and may be dependent on the availability of a certain species to release The Site approved check box is used to indicate that the specified location has been reviewed and approved The Priority can be set and High priority events will be highlighted in the Event list There is an additional Notes field and the desired Species can also be specified 76 The First choice and Backup fields indicate which animals are matched with this event You can simply enter the patient id of the desired animals in the appropriate fields or with the Shift key pressed drag and drop a choice from the Patient list to the Event list Be sure to drop the choice in either the Primary or one of the two Backup columns for the desired event in the Event list Cost Estimator The Cost Estimator function is a tool that provides an estimate of the cost associated with the treatment for a specific patient Itis accessed by pressing the Cost estimator link in the Action Bar on the patient s chart Cost estimator ey Description j Contactinfo Dave 704 123 4567 Location Boat launch at Latta Plantation Site approved midday Priority Time of day Notes Species OSPR First choice Backup 1 Backup 2 Description Daily rate small Daily rate medium Daily rate large Intensive care Major surgery The estimator automatically tallies the number of days in rehab as well as radiographs bloodwork and many oth
23. for the How sex determined How age determined Id number and Band size fields The Age related notes field will contain any notations that you made in the Patient info form usually when the patient was first admitted These notes can help to serve as a reminder for how the age was determined Select the type of tracking device in the Tracker type list and enter any additional details in the Details field You can also enter information about any tracking devices that may have been attached prior to release You should also enter the location where the release took place including the latitude and longitude if known If the animal was released at a known site in the Address Book you can import all the relevant information automatically by pressing the Address Book button and selecting the appropriate site Click here for more information on the Address Book You can also pull the exact latitude and longitude coordinates from the RaptorMed Google Map To do this load the Google Map into your browser Find the location on the map and left click on the location Now back in RaptorMed press the Google Map button and the coordinate fields will be filled in automatically for you Click here for more information on the RaptorMed Google Map You can also record whether the release site was on public or private land 32 Band report records These records are used to record a band report That is when a banded animal is spotted or recover
24. from Gaston Fie Edit Tools Help county NC with an ulna fracture ea Type or paste a e What are the admission trends in bald query here Or eagles since 1980 drag and drop a What was the outcome of all patients ahs treated with experimental drug X Results year Number e How has our surgical time for 188 humerus fracture repairs improved 1984 ay i 1985 1 TA over time n The results are ic displayed here a Queries of this type require in depth 1990 knowledge of the internal database 3 structure Because of this you will 1995 likely need assistance from customer support So send us a question you would like answered and we will create a custom query This is simple file that you can drag and drop onto this form You can also type or paste the query text into the edit field at the top of the form After you press the Run button your results will display in the Results spreadsheet at the bottom You results can be copied to the clipboard and then pasted in Excel or any other Windows application To copy the results to the clipboard Edit gt Copy results to clipboard from the menu Queries can also be saved for later recall Under the File menu there are choices to Open Save and Save as You can also Delete or Rename the currently loaded query by using the corresponding commands under the Edit menu Your data can be graphed using the Graph Wizard Once you have run your query and have your results
25. have not been reported yet by checking the Only show unreported patients checkbox 62 Id 15617 2011 0759 16095 2012 0405 16220 2012 0530 16273 2012 0583 16304 20 12 0614 16318 2012 0628 16360 2012 0670 16368 20 12 0678 16469 2012 0779 16541 2012 0851 16546 20 12 0856 16571 2012 0881 16595 2012 0905 16641 2012 0951 16660 2012 0970 1666 1 2012 0971 Admission date 2011 12 03 2012 05 29 2012 06 30 2012 07 17 2012 07 28 2012 08 03 2012 08 18 2012 08 21 2012 10 05 2012 11 08 2012 11 09 2012 11 18 2012 11 27 2012 12 10 2012 12 17 2012 12 17 wi m F UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK Days 599 421 389 Reported 2222222222222 222 C Only show unreported patients _ Show patients within 1 month of 180 days Send report email Sample Viewer This report lists samples that have been collected Click here for more information on samples You can display only those samples whose results are still Pending or all samples by making a choice from the Which list You can also enter a specific Patient id to view samples for just that patient Double click on any entry to open the patient s complete chart Note sample test results are considered Pending if the test results field is blank 63 Chapter 5 Group operations Advanced search tool Query tool Address book Event planner Cost estimator Document repository Handler training log Transporter text messa
26. having to close it and re open it 55 e Site viewer Right click and choose Show feed order to display the route specified by each enclosure s Feed order setting To hide the route right click and choose Hide feed order Click here for more information on configuring locations and enclosures The Year End Reports Choose Reports gt Year end reports from the main menu to generate your year end state and federal reports You can select either this year or last year as well as the report you would like to run The following options apply to all reports Include only avian species the report will include only avian species Otherwise all types of animal species will be included in the report Use common species names the reports will use the common name instead of the species abbreviation Year end reports Select year 2011 v _ Indude only avian species Use common species names Options for IL report _ Indude non native species _ Indude out of state patients b Federal USFWS m USFWS 2011 gt State ILDNR __ Uofl Fiscal In addition there are state specific options that you can select Once you choose the reports to generate press the Ok button You will then be prompted for a folder to save the reports to The reports are created in an html format so you can view them in a web browser by double clicking on them You can also send them as an att
27. information Finder Collection info You can view edit the information about where this patient found or collected by clicking this link A form similar to the New patient form will appear with fields for entering information about where the patient was found and any facility where it may have been transferred from Add reminder This function allows you to set reminders for this patient Click here for more information View reminders This function allows you to view all existing reminders for this patient Click here for more information Samples This function allows you to view all samples stored for this patient Click here for more information Export This function allows you to export a patient s record to a file that can be viewed at a later date or emailed as an attachment The exported file will include all entries and lab results It does not however include any of the chart s images These need to be exported separately When you press the Export link you will be prompted for a folder in which to save the file Cost estimator This function creates a cost estimate that summarizes the care that this patient has received Click here for more information Search This function allows you to search for any word or phrase in the entire chart After entering the search text any matching text will be highlighted in the record and it will be highly visible when you scroll down in the chart Print cage card This functi
28. is checked the dedicated cage card label printer function is enabled Species This list of species programmed into the system can be edited and modified on this tab To add a new species press the button To edit an existing species double click on it To delete the selected species press the button Note that you Preferences can select more th an one species using Appearance Miscellaneous Species Treatments Email eles the shift and control left click key Abbrev Common name Native NorD AMDI i American D combinations You can sort the list by clicking on each column heading Note that N or D stands for Nocturnal or Diurnal You remove any unused entries from the list by pressing the Delete unused species link EEE 88 When adding or editing a species the following form appears There are fields for the Abbreviation Common name Scientific name and you can specify whether the species is Native or not and whether it is Diurnal or Nocturnal You can also specify whether this species is a Species of concern i e threatened or endangered in your state or nationally This is important because the system will remind you to report species of concern when admitted In addition you can specify if this is a Highly Migratory Species important when creating HMS reports If enabled on your system you can also specify the entire taxonomy from Kingdom to Specie
29. list add reminders and also to add new record entries The Medical Record Entries This section has each record entry listed with the most recent at the top Each entry includes the date and time it R Patient 15911 T Admission date 2012 04 15 Final date Days inrehab 106 Species BDOW Barred owl Location Band 18151 yellow Patientinfo New entry Group treatment 6 patients Weight 835 grams Other info Found in Diagnoses amp problems Description Initial date Resolved date Mecklenburg county NC 1 Ocular 2012 04 15 i EN Release where found chorioretinitis A Os Live prey test required rx 2 Ocular 2012 04 15 uveitis OS rx 3 Bruising 2012 04 15 bomen GUM MAry 4 Blood in 2012 04 15 mouth rx 5 Neurologic 2012 04 15 Head trauma 2012 04 15 2012 04 18 6 Ocular 4 keratitis OD Notes a SS a AG ms Histgzrical data Finder info Add reminder View reminders Samples n Bar Search Record entries was made the initials of the person making the entry as well as the patient s location when the entry was made Each entry also displays the patient s weight body condition score and leftovers if specified in addition to the actual text of the entry Note the system can be configured to show only the last 12 months of entries for example To see the entire set of entries if they are not already displayed scroll to the bottom of the chart and press the Display entire r
30. listed in the Results spreadsheet press the Graph button and the Graph Wizard will appear The wizard allows you to specify or select the following attributes for your graph The title 70 The graph type line bar scatter Graph wizard pi e i Bald Eagle Admissions R The labels for each axis Start value Increment The starting value and increment value for each axis The increment Y axis Number 0 5 Num points 290 Line thickness 4 v Bar thickness 9 value determines how far apart the s ee we E horizontal and vertical lines are eee spread fetes e The number of points to include in OBB DEBS OOBBOoe Sor save Save as Remove your graph If you dataset has 50 Bald Eagle Admissions points you can choose to graph just the first 25 for example The line and bar thickness for line and bar graphs respectively The symbol square x circle cross or no symbol and symbol size for line and scatter graphs You can also specify whether to fill the area under the curve for line graphs foso 1985 1990 1995 2000 2005 2010 Finally you can select all sorts of Year colors by double clicking on each square in the color palette If you hover your mouse over each square a tool tip will appear that tells you what the color is for After making your selections and changes to colors etc press the Redraw graph button to see what your chart looks like Once you are h
31. or offsite If checked the Away From To dates are used to determine if an entry for this patient should be printed out on the daily treatment sheets These animals are to be fed by special staff and will appear on a special Staff will feed treatment sheet This option may not be used in your configuration This is used to indicate that a resident animal is sick injured and should be temporarily treated by the rehab staff Typically treatments for resident and rehab animal are printed out on separate sheets This allows this behavior to be modified Note that that actual behavior depends on how your installation was configured This is an old patient Of course this distinction is subjective and depends on the individual and the species This avian patient needs to have its beak coped It will appear on the Cope report ee ee eee Non native Cold intolerant This patient is not a native species This setting can be automatically configured for each species using the Species Editor These patients are typically ignored when generating year end report for each state and for the USFWS This patient is cold intolerant It will appear on the Cold intolerant patients report Needs imp This avian patient needs to have its feathers imped and it will appear on the Imp report Waiting for molt Needs molt chamber Release where found This bird s feathers are damaged badly and cannot be imped It will likely be a
32. patients orphans that are delicate and should be handled as little as possible Anesthetic risk This patient has had anesthesia problems in the past Do not band This patient has had issues with id bands on its ankle in the past This is a reminder to not replace a band while in rehab or prior to release Food aggressive This patient is food aggressive and can be dangerous when feeding No water This patient should not be given water for some reason such as a foot bandage Body grab only This patient should not be grabbed by the legs Typically used for long legged avian species or a patient that should not be grabbed by the legs Don t grab left leg This patient has an injury to the left leg Don t grab right leg This patient has an injury to the right leg Escape artist This patient has a tendency to escape so be careful when entering its enclosure Undergoing PT This patient is currently undergoing physical therapy Selecting this option will place this patient on the Physical Therapy Report This patient is potentially contagious Easily imprintable This patient is easily imprintable Useful for young vultures or any other easily imprintable species Exclude from web page This patient s chart should not be displayed on the RaptorMed web page 14 ee ee eee Neonate orphan 180 days reported Active patient Feed treat separately Away oftsite Staff will feed This patient is a neonate orphan De
33. s Ears 5 J Vitamins Other meds err e Miscellaneous Lee e radiographs blood collection surgery physical therapy bandage changes clinician consults etc Show dosages 11 C Acyclovir 200 mg capsule x BID x Po x until Each section has many 2 Cenan M a a 3 diff t h d th Aiboni 50 mg ml suspension SID x Po y 1 16 ml until ifferent choices and these gee saaniname vim vl 5 choices are configurable based on what your facility needs Therefore your screen may differ in appearance than what is shown here Each choice has a check box that allows the treatment to be selected In general each treatment may have a frequency list to allow you to select how often i e SID BID TID etc the treatment needs to be done There may also be options for setting specific dates or for setting a date to continue the treatment until Remember that you can double click in any date field to bring up a calendar date picker If the treatment is for a 44 drug the dosage will be automatically calculated for you if the patient s weight has been entered and if your formulary contains a dosage for this drug There is a special field omer yyyy mm dd BID 1 mi dindamycin in SQ fluids called Other This field Is used to schedule a treatment that isn t BID keyword already built in to the Maximum of 255 characters allowed system After checking this field s ch
34. the location Otherwise the resulting entries made in the patients chart will not be correct 21 In addition you can press the Insert patient list link and a list of each patient s id band tag age and sex information will be inserted This is helpful when you need to record notes about each patient in an enclosure Multiple enclosure entries To enter treatments for Multiple cape entry multiple Reh v Diurnals j oc um ies nitials ood meds etc eigh eftovers ime enclosures at Ten eet h oe coal EC once choose RSHA NOLO Tools gt Multiple R3 cage entry from ma E the main menu A coa E form will appear F3 3 RTHA des a Fl 5 RSHA des that contains a R22 4 COHA des spreadsheet that ne i lists all the Ra or E lt enclosures that have at least one patient in them You can filter the list by Nocturnal or Diurnal and by Rehab or Resident There are columns that allow you to enter the initials of the person who did the treatment feeding the actual treatment or food provided the leftovers if any and the time that the treatment occurred There is also a column for the weight that Add a group entry for R2 can be filled in if the patient was weighed Obviously it only makes sense to fill in the weight if the enclosure has only one patient Actual treatment for ALL patients in the group Namejinitials des 16660 18105 green The Initials Food and Time columns must 16934
35. the patient s chart to view all sorts of patient data A window with the following tabs will appear e Weight Displays a graph of the patient s weight and body condition score Feathers Displays a view of all the patient s feather checks The most recent is at the top Imagery Displays thumbnail views of all the patient s imagery including photos and radiographs You can click on each image to display it in a larger view Click here for more information on viewing imagery e PT Displays a graph of the patient s physical therapy sessions Eyes Displays a view of all the patient s eye exams The most recent exam is at the top Patient 14614 Weight Feathers Imagery PT__ Eyes _ Fiight_ PCv TP CBC Lead _ Leftovers Patient 15913 yes Flight PCV TP CBC Lea Leftovers Weight and Keel score Patient 14614 Weight Feathers Imagery f E l gigi yY PT Eyes Flight_ PCV a y Patient 15543 Weight Feathers Imagery PT Lea Leftovers E ae f E Flight Displays a view of all the patient s flight evaluations The most recent evaluation is at the top e PCV TS Buffy
36. 06 08 35 5001 79 0001 2010 11 15 38 1700 79 5000 186 5 13805 2 BAEA 0679 02419 2009 10 24 35 4643 80 8934 2009 10 28 35 3300 80 8300 9 9 Emaciation Ocul 00910 1 EASO 0745 34666 1986 08 27 1987 02 22 03133 1 COHA 0745 46821 1991 08 06 1992 06 23 03027 1 EASO 0745 48615 1991 07 12 1991 08 21 Left leg Right lec ssa EASO 0745 66719 2001 02 20 2001 03 01 a lid ia Copy data to clipboard Export to Google map You can also export the reports to a Google Map by pressing the Export to Google map link Anew map will open that shows each report connected by a line to the preceding release You can click on each balloon to get details about each report 59 Band Reports AN eee Map Satellite lt amp gt S Lake Norman 601 Tof Catawba P s A China rs 65 Tuckertown i Reservoir Lae annapolis pa WS Be r Badin Lake eT a C Nuptersville H m Ce 35 Conard Patient id 13530 2009 004 th Band 1177 42391 Species RTHA Report date 2009 05 28 Distance 39 miles Time 80 days D an is Ae 5 Patient Table Viewer This report lists all patients in a tabular format You can select a year and you can sort the entries by clicking on any column heading Patient id 16705 2013 0001 avian raptor 2013 01 01 2013 01 01 16706 2013 0002 avian raptor 2013 01 02 2013 01 21
37. 13196 yellow metal all be filled in If not then the row in the 16927 18108 blue metal table will be ignored This is convenient as ey e you may only want to record treatments for 16969 18120 purple some of the enclosures 16976 18162 gold band 16983 18137 white As a time saver you can right click on a cell in the Initials and Time column and choose Insert patient list Fill down to copy the current cell s value Lefto down to the bottom of the column issii Date 2013 07 31 Time 21 14 Once you have entered everything press the Save button and the records for each 22 patient in each of the Locations in the table that you filled in will be updated Entering results of laboratory tests and examinations Results for laboratory tests examinations surgery transfers and a whole host of other important records can be attached to a patient s file by clicking on the appropriate links listed vertically on the left side of the medical record entry form Results for the following lab tests exams procedures can be added to a patient s record Examinations e Physical exams e Eye exams Biometric measurements e Flight evaluations e Feather checks Laboratory tests CBC e PCV TS e Serum chemistries e Blood lead e Fecal exams e Cytologic exams e Miscellaneous samples and tests Procedures e Surgery reports e Endoscopy reports e Physical therapy Miscellaneous e Rele
38. 3 RSHA R7 2012 08 19 2012 08 22 Fracture metacarp er 16301 COHA R17c 2012 08 17 2012 08 24 Blood in mouth Fracture coracoid left 146316 BNOW R4 2012 08 20 Fracture humerus left 16317 BWHA R1 2012 08 21 ure humerus right Ocular catara 16322 RTA R27a 2012 08 20 FractUteyina right 16326 COHA R17e 2012 08 22 2012 08 22 Fracture ulnarte 16331 BDOW R12c 2012 08 21 2012 08 23 Fracture humerus 16338 RSHA Ridd 2012 08 20 2012 08 23 Fracture ulna righ 16361 RTA KR2 2012 08 24 Emaciation Fracture BWHA KR1 2012 08 24 Fracture ulna righ gal Mm A annan x 53 The Last Weights Report This report allows you to quickly determine which patients have not been weighed Name band Location Species recently Choose Reports gt Last TAB RTHA weights report from the main menu You can choose to view either patients currently in rehab or resident animals You can also choose to view only those patients that have not been weighed in a specific number of days The report displays the patient id name band information the location species and the last weight date Itis a good idea to check this report periodically to make sure a patient doesn t slip through the cracks The Weight Trends Report Right click on a location in the Location list and choose Show weight trends This command displays the weight trends for all patients in the enclosure The patient s id
39. Age and sex related characteristics This field can store information about any characteristics that help identify the age or sex of this patient For example adult plumage dark brown iris might be Notes This field is used to store any a ee fens a fom re ere aponarenceicer entered for an adult hawk This information is displayed later when creating a Release Banding Record as it helps fill the age and sex fields on that form correctly The check boxes There are also a whole list of check box choices that can be made When checked a short description of each is displayed at the top of the patient s record in the Summary area and printed on the daily treatment sheets The options are summarized in the following table The entries marked with a are for informational purposes only and do not affect the behavior of the program Note that the check boxes are arranged in a few groups such as Alerts Resident animals etc These groupings are merely organizational and are for clarity They do not indicate that only resident animals for example can use the check boxes in the Resident animal section E All meds PO Used for patients that are not yet self feeding Used to ensure that all meds are given manually Birds with this option selected will automatically be marked as a GRABBER on the daily treatment sheets Carry and weigh in box This patient should be carried and weighed in a box Typically used for young
40. BC Lead Leftovers poor ROM that Range of motion elbow then progressed to near perfect extension The wrist was very good from the 92 87 82 77 72 67 beginning As Days since final date you can see the Range of motion wrist display enables you to determine very quickly whether the ROM IS good or bad 92 87 82 i 2 67 62 and whether or Days since final date not you need to continue physical therapy 52 Reports The Physical Therapy Report This report allows you to review at a glance all patients that are currently undergoing physical therapy PT A patient will be included in this report if its Undergoing PT checkbox is checked Click here for more information The report shows the patient id the species the current location the last PT date and the date of the next scheduled PT session If a next PT is not scheduled the box will be highlighted For an individual patient physical therapy is scheduled on the patient s individual treatment plan click here for more information If the patient is part of a group then future PT sessions must be scheduled with a Reminder since patients in a group do not use there individual treatment plan In these cases the Next PT column will say Reminders Left click on the Reminders text and the list of upcoming reminders will be displayed Ihysice heran repo Species loc LastPT NextPT 16147 BNOw R10 agcture ulna right 16293
41. Dextran 100 mg ml inj SID IM Ivermectin 10 mg ml inj SID PO SQ Ivermectin 1 mg ml susp SID PO Itraconazole 10 mg ml susp SID BID PO Enrofloxacin 22 7 mg ml inj SID BID PO IM Clindamycin 150 mg ml inj BID SQ Clindamycin 150 mg cap BID PO TMS 48 mg ml susp BID PO Voriconazole 50 mg tab SID BID PO Fenbendazole 100 mg ml susp SID PO Fenbendazole 100 mg g paste SID PO Praziquantel 56 8 mg ml inj SID PO Metronidazole 50 mg ml susp BID PO mammal reptile amphibian fish Backup Restore from backu 100 You can edit and existing medication by double clicking any entry in the list on the left side You can add or remove the selected medication by pressing the and buttons When adding a new medication it will be added to the category that is currently selected or to the category that contains the medication that is currently selected The medication editor form is displayed when editing or adding a medication The following fields are on this form e Name the name that will appear on the treatment sheet Note that spaces are not allowed If you enter a space it will be replaced with an underscore Select checkbox check this box if you want this medication to be available on the treatment plan form Generic checkbox check this box if this is a generic drug The Forms list specify any number of different drug forms concentrations
42. Group treatments Printing treatment sheets Reminders Treatments Individual treatments Group treatments Printing treatment sheets Reminders Creating a reminder Viewing editing and removing reminders Chapter 4 The historical data viewer The reports Physical therapy report Last weights report Weight trends report 39 39 39 40 41 43 43 43 43 43 44 44 45 46 48 48 48 50 50 50 50 50 50 The Site Map Year end reports Other reports Historical data viewer Reports The Physical Therapy Report The Last Weights Report The Weight Trends Report The Site Map The Year End Reports Monthly Report The Historical Patient Count Report Rehab Trends Enclosure Cleaning and Maintenance Resident Animal Summary Active Patients The Band Report Report Patient Table Viewer Patients Not Fed or Treated Today Patients Not Fed or Treated Yesterday View Last Record Entries Patients That Need Live Prey Test Ophtho Consult Waiting List Falconer Evaluation Waiting List 50 50 50 51 53 53 54 54 55 56 57 57 57 58 58 59 59 60 60 61 61 61 61 61 Patients That Need Placement Missing Release Locations Imp Report Cope Report Cold Intolerant Patients Orphans Ready for Transfer Waiting for Consult Patients in Hospital Patients gt 90 Days Patients gt 180 Days Sample Viewer Chapter 5 Group operations Advanced s
43. Placement Questionnaire To add a file to the repository Ss bs simply drag and drop it onto Feeding Guide the form Or you can press the Food Thawing Instructions button and browse to the file l when prompted You will be prompted for a description of the file and it will then be added to the list To view or edit a file already in the repository just double click on it To delete a file select it and press the button Handler training log RaptorMed can help you keep track of who is trained to work with various animals in your resident population To access this function choose Edit gt Handler training log from the main menu For each resident animal you can specify a Training level This level indicates how much training a person needs to have in order to be certified or signed off to work independently with the animal The Training level can be one of the following Beginner Intermediate Advanced or Master Click here for more information on setting the Training level The system can be configured so that a person needs a set number of check offs in any number of training categories Once a person has completed the required number of 78 check offs in each category you can mark the person as certified on a particular animal In the Handler training log you can select the Handler and the animal they are training on Only people from the Address Book with the Handler check box checked will be in
44. achment to an email 56 Monthly Report Monthly report amp amp Y This report displays the number of each species admitted on a monthly basis and it compares displays the corresponding values from the two previous years You can select the year and month and you can also choose All for the month to see numbers for the entire year This report can be printed or saved as an ERER they html file ra eas Great horned owl Gyrfalcon Harris hawk n King vulture The Historical Patient Count Report set This report displays a graph of the total patient population animals in rehab and permanent residents over time You can choose the time duration over which to display the data and you can see a tally of the total patient days per year for the last 5 years by pressing the Patient day counts link This report is very useful when forecasting as it clearly shows monthly and yearly trends regarding your patient population Historical patient counts E E3 Date range Last 10 years v Patient day counts Rehab Trends This report tabulates and graphs various statistics over time The following statistics are calculated e Release rate 2 different ways e Releasability rate e Euthanasia rate E24 rate 57 e Death rate e D24 rate e Days in rehab The formulas used to calculate the various statistics are displayed in the upper right and the actual data is displayed in a table in the uppe
45. adsheet and the number of patients found will also be displayed Advanced search Status Admission date Final date patient_id 146 14 20 10 0491 14714 2010 0591 15495 2011 0637 15540 2011 0682 15693 2012 0003 15724 2012 0034 E SOL statement species RTHA RTHA RTHA RTHA RTHA RTHA Copy results to clipboard Keyword Found org Injury cause Found city Problem admission_date status final_date 2010 08 05 R 2010 10 18 2010 10 22 R 2011 08 20 Infectious Infectious Infectious Infectious Infectious Infectious 6 patient s found Infectious Aspergillosis v description Asp ASD ASD ASD ASD ASD The following fields do NOT have to be an exact match Finder name Organization Keyword and Problem The results will be sorted by Patient id unless you specify a different column name in the Sort by field You can copy the results to the clipboard to use in another program by clicking the Copy results to clipboard link The Query Tool The query tool is a very powerful utility that allows you to pose very complex queries to the database It allows you to mine your data in ways never before possible and it can create beautiful graphs with just a few mouse clicks This tool is accessed by choosing Tools gt Query tool from the main menu Here are some example queries 69 e Show me all red tailed hawks that i Query tool Eagle admissions were admitted in 2010
46. and This function simply opens a web browser to the USGS Bird Banding Lab Band Report web page Print admission receipt This function will print a receipt for the person delivering the animal It has details about the animal as well as any donation that may have been given Link to previous patient This function is used to record a band report when a new patient is admitted that was previously released with a band or tag After the new patient is entered and it s found location has been recorded ideally including the exact latitude and longitude choose this command The database will be searched for a previous patient with the same band or tag If one is found the following will occur A band report record will be created based on the found location of the new patient it will be attached to the previous patient e The previous patient will be marked as a BAND_RETURN A notation will be added to the new patient indicating the id number of the previous patient These functions should have been configured and tested when the system was installed Please contact customer support if you encounter any problems 68 Searches and queries The Advanced Search Tool This tool allows you to search for and find past patients based on a whole range of parameters You can specify many different parameters to narrow your search Once you have specified your search criteria press the Search button The results will be displayed in the spre
47. appy with its appearance press the Copy to clipboard button to save the chart to the Windows clipboard You can then paste it into another document like Word or Powerpoint If you have color scheme that you like you can save and recall it for later use You can select a color scheme by choosing it in the color scheme list If you make changes you can save them by pressing the Save link or save them into a new color scheme by pressing the Save as link You can remove the currently selected color scheme by pressing the Remove link 71 The Address Book The address book allows you to store contact information for all sorts of things like people places suppliers etc To access the Address Book choose Edit gt Address Book from the main menu Address book All Org Contact City St Phone a Cleveland County Animal C Shelby NC Cleveland Musuem of Natu Data Cleveland OH 2 AMKE GHOW 2 BDOWs PEFA B Cornell Raptor Program Ithaca NY SSHA male RSHA red EASO NSWO Dan Nicholas Park obscured Goldhill NC Data obscured for Davidson Davidson NC Mel re ead Davie County Animal Control Privacy Mocksville NC DB Scientific Vitahawk E Discovery Place Charlotte NC 2 11 09 Small species Drumlin Farm Wildlife Sanct Ma AMKE EASO BNOW Duke Power The Address Book viewer lists each contact You can sort by any of the columns and you can filter the list to show only certain types of contacts by choosi
48. as Do NOT release where found The system can assist you in sending an automated update email to USFWS when there is a patient admitted as a result of an illegal cause of injury Click here for more information 42 Chapter 3 Individual treatments Group treatments Printing treatment sheets Reminders 43 Treatments You must specify a treatment for each patient Each day treatment sheets are printed and the appropriate treatments are printed based on the date and the time of day It is not uncommon to print sheets multiple times a day as a patient may need different care in the morning compared to at night It is also very common for a treatment plan to change during the day and for patients to be moved to a new location A patient either has an individual treatment or is part of a group treatment Individual treatments All patients kept in an inclosure by itself will use its individual treatment plan This treatment plan is accessed via the Treatments link in the Action Bar at the top of the patient chart The Treatment form appears and it has the following main categories BX Food i Treatments for patient 2 Fluids Antibiotics antifungals 1 C Feed in cage etc bd if NOLO _ force feedifLO s _ use camo and puppet 2 _ Force feed Analgesics NSAIDs etc weezer feed Cuse puppet use camo 3 CITA feed BID formula ml water j Eyes 4 Cl Syringe feed QID x every hour v
49. ase band use reports e Transfer reports e Band reports e SOAPS e Dose calculations e Fluid calculations 23 Create a new medical record entry Location change weight 800 BCS Name finit check Food in cage 30 35 g mouse c Q fluids 25 Enrofloxacin 1 2 tab 22 7 x Sporonox 0 8 ml 10 mg ml Transfer i Surgery Live prey test y Cytology SOAP Flight eval Ar w o gt Show abbreviations l Physical exams The physical exam form allows you to make entries for any abnormal finding There are different sections that cover all body areas and systems When you have Physical exam findings A Weight BCS E Age UNK m sex y Make an entry for all areas Head Behavior and Neuro Posture completed your entry press the Ok Locomotion button and your entries will be formatted and inserted into the patient s record It is usually recommended that you leave an entry blank if the corresponding area or system is normal Mouth Glottis airway opening Choana mouth slit Nares nostrils Left Right Cere nose Beak Alternatively you may want to ei make an entry indicating that no ae problem was found to make it clear a that the exam was complete thoroughly Note that the actual that are ABNORMAL entry fields on the form depend on the species group that the patient belongs to In addition the field
50. can also be dragged and dropped onto the medical record When you drag and drop and image Image import properties x file the Image import Image type Radiograph fl window appears This E E ETR allows you to choose the Mage yw image type Here are ME some possible choices e Radiograph the default choice e Zoomed radiograph e Endoscopic image ID photo e Microscopic image e Photograph e Scanned document When a image is marked as a Radiograph it will be used by the 20 Cost Estimator when calculating the total cost For this reason make sure you set the image type correctly Otherwise the cost estimate will be inaccurate It is not uncommon to save a zoomed or cropped version of a radiograph that focuses on an area of interest For these images choose Zoomed radiograph for the image type so these images will not counted by the Cost Estimator as another radiograph When you add an image the Image import tool allows you to resize crop rotate and flip the image It is recommended that images be resized before saving especially if taken with a modern digital camera since those images tend to be quite large and have many more pixels than are actually needed for a good quality image A good recommendation is to crop and resize an image to a width of about 1000 pixels This still provides good quality and saves storage space When you drag and drop the image the dimensions of the image will be
51. cific about this cage For example you could say something like Be careful with door latch or Check for ants Lock Indicates whether this enclosure has a lock If you enter the lock information such as the combination lock code it will print out on the daily treatment sheets Location Alligator Exhibit Conservatory 100 x 20 5 Curator aquarist JJ _ Kennelroom _ Under construction _ Inactive _ Offsite le Minder consiruction Occupied mEmpty Fresh water _ Salt water Volume gal 11500 0 Inside Outside Flow rate gal min 50 Feed order 38 00 Map x Coord 200 Display order 38 00 Map y coord 303 Copy coords from site map There are also several check boxes that determine how this location is used and interpreted by RaptorMed Kennel room This indicates this location is a room full of separate kennels If this box is checked then each patient in this location will be treated as an individual If this box is not checked then all patients in this location will be treated as a group Under construction If checked this location will be highlighted in the Enclosure list and on the Site Map This is for informational purposes only and the program does not prevent you from putting a patient in a location that is under construction e Inactive If this box is checked this location will be removed from all lists and it cannot be selected or used for patients until unchecked e Of
52. cluded in the list Only animals with a Training level set will be included the list Click here for more information on the Training level Handler training log render Bird animal Beginner Category 1 2 3 5 Mew 2012 05 18 des 2012 06 18 des 2012 07 18 des 2012 05 18 des 2012 06 18 des View bird animal summary View handler summary When an animal is selected the Training level and the number of required check offs will be displayed When a Add training entry x person is then selected each training check off will be displayed To add a new training entry for this person Date 2012 09 18 animal press the Add entry button A small window will appear that allows you to specify the date the initials of the ites trainer and training category Press Add to add a new entry You can add multiple entries and then press Done when you iad are finished 79 When all training is complete add one more entry by choosing Certified for the category The display will change to show a green banner indicating that the person is now certified on this animal Handler training log Handler Diane Nielsen Bird animal Master Category 2010 10 02 rep 2010 11 11 acr 2010 11 17 2010 10 02 rep 2010 11 11 acr 2010 11 17 2010 10 02 rep 2010 11 11 acr 2010 11 17 2010 10 02 rep 2010 11 11 acr 2010 11 17 View bird animal summary View handler summary There are two reports that
53. controls that determine PEP e Ss which patients are displayed in EES Blonin Filter controls the patient list a T E EA Band a e The patient list a0 sor The enclosure location list a 22066 green 22084 DOOTOTORNNNNWHE EEG ozoooo0oo0oo0o0zoo000 Displaying certain patients with gt oa F ission date Group treatments the filter controls The filter bar allows the patient list NE moony 75gm ROTU H RSHA L P 16182 2012 0492 60 l ul li t 2012 06 18 to be filtered by various attributes ceases SRACIOSUFE HST se E 16124 20 12 0434 6024 RSHA L 2012 06 02 including eee ee Bann 16118 2012 0428 6033 white L 2012 05 31 16238 2012 0548 6021 blue L 2012 07 06 SID 75 80 g m with vit and ca e Patient id If this is entered all other attributes are ignored and only the specified patient will be listed e Species group if enabled Species groups are user defined and can be for example avian avian raptor avian songbird mammal mammal rodent etc on The patient status codes are ots poser DOA dead on arrival Admission date or Final date You can 26 E EA select All Today or specify the number of D24 died in the first 24 hours days in the past E24 euthanized in the first 24 hours Location You can choose to view animals D died after 24 hours in only one specific location all all location Active patient status You can choose to view only active and or i
54. d it will be added to the Findings list To remove a selected choice double click on it in the Findings list If the exam was negative simply leave the Findings list empty Cytologic exams Cytologic exam results can be recorded using this form The list of Stains is configurable There are fields to enter the Location of the sample your Findings and the Diagnosis Di Not sure Possibly just suppurative inflammation Miscellaneous samples and tests Samples and test results that do not at i Collection date Type fit into one of the above mentioned TT E EE T E BEREE ene pre defined categories can also be recorded in RaptorMed After double clicking on the Samples amp tests choice a list of current samples will be displayed You can add a new one by pressing the button or removed the selected one by 28 pressing the button You can edit the selected sample by double clicking on it When you add or edit a sample you must select the Sample type and Collection date There is also an optional Notes field You can add a new test by pressing the button or remove the selected one by pressing the button You can edit the selected test by double clicking on it Type Lab source Submission date Results WNV PCR Avian amp Exotic 2012 08 03 Weakly positive The test result form allows you to specify the Test the Lab the Submission date and any Results lt The sample f
55. dical record entry form These can be edited using this tool that is accessed by choosing Tools gt Maintenance gt Template editor 98 Ghangelnvorders v d kenane Use for medical record entries V Use for enclosure record entries A window is displayed that displays each template e Select a template by choosing one from the list You can edit the template s text that is displayed in the large edit fields e Add a new template by pressing the button Remove a template by pressing the button Rename a template by pressing the Rename link e In addition you can specify whether this template should be available for individual patient record entries and or enclosure record entries by checking the appropriate boxes 99 Medication editor The medications listed on the individual treatment sheets can be configured using this tool that is accessed by choosing Tools gt Maintenance gt Medication editor The following window will appear It is divided into two main sections The left side lists each medication and they are divided int 3 main categories e Antibiotics e Analgesics NSAIDs etc e Other meds The right side lists the formulary for each drug and it is organized in a nested arrangement based on the species group So for example avian raptor is listed below avian Amikacin 250 mg ml inj BID IM Meloxicam 1 5 mg ml susp SID BID PO Meloxicam 0 5 mg ml inj SID BID IM Fe_
56. e following fields are on this form e Name the name that will appear on the treatment sheet Note that spaces are not allowed If you enter a space it will be replaced with an underscore treatment plan form Select checkbox check this box if you want this medication to be available on the Non releasable checkbox check this box if this is a drug that should result in any animals being marked as non releasable after being treated with this drug The Forms list specify any number of different drug forms concentrations Double click on an entry to edit it Press the and buttons to add and remove choices Press the button the mark the selected choice as the default The Frequencies list specify any number of different delivery frequencies Press the and buttons to add and remove choices Press the button the mark the selected choice as the default Valid choices are SID BID TID and dates where dates indicates that individual dates can be specified Use until date checkbox check this box if you want this medication to allow an Until date to be specified Number of dates specify the number of individual dates that can be entered This is only relevant if you have selected dates as an option in the Frequencies list System medication Select Non releasable Frequencies x Use until date Number of dates You can create a new dosage entry from the selected medication entry b
57. e enclosure location list The cage location list displays each enclosure or location Each patient is displayed below the appropriate location Empty locations are highlighted in blue and cages under construction in red To access a patient record simply double click on it The following commands are available from by right clicking on an entry in this list e Record group treatment e Delete last group entry This command will delete the last entry made for each patient in the specified enclosure This can be used in case a group entry was made incorrectly or accidentally e Edit group treatment e Show weight trends e Add reminder e Cleaning and watering This command allows you to record various cleaning maintenance actions for location enclosure This data is displayed on the Enclosure cleaning and maintenance report Edit cage location properties e Cage summary This report concisely summarizes all patients in the specified enclosure It includes the patient s id band information species age days in rehab and whether the patient is marked as Release Where Found It also includes a list of the problems This report can be printed and is handy when going to a specific enclosure to evaluate animals for release e Group operations Assign to team if Teams are enabled on your system Adding a new patient To add a new patient select Edit Add new patient from the main menu The New patient form appears No
58. e preserve Actual locations that you use potentially for release sites The Release form allows you to choose one of these entries so that the location information does not have to be re entered e Inactive Used to mark this contact as inactive This allows you to keep the contact information in the Address Book without having to delete it completely Exporting to a Google Map The entries in your Address Book can be exported to a Google Map by choosing Report gt Export address book to Google map from m Transporter the main menu A window will appear that Cl Animal contre allows you to choose the types of Address E Rehabber Book entries you want to export Remember EE Falconer that only entries with a valid latitude and longitude can be exported mi Volunteer E Gov agency Once you make your selections and press the m Supplier Ok button you will be prompted for a folder to m Handler save the Google Map to An html file will be EE Educator Mu created You can then double click on it to view it E Zoo aviary in your browser Each entry will have a color Staff keyed balloon and you can click on each balloon fan Vet to get information about the entry Kau A 74 It is very helpful to export Transport Volunteer Locator Transporters Rehabbers and Animal control agencies to the map If you do this this map will be very helpful when ay trying arrange for the capture and care Q o
59. e prompted to choose from a list of previously saved backups Licensing and system information RaptorMed requires an active license in order to run The license is renewed on a periodic basis as determined by the purchase agreement The current license expiration date is shown in the About box that Software version 3 3 25 is displayed when you select Help gt About from the Database version 3 3 23 main menu Developed in collaboration with Carolina Raptor Center ean r Copyright 2011 David Scott In addition this window displays the network IP EP address of the RaptorMed server and the status of MOEA yyy raptormed com the RaptorMed shared folder resources Your license expires on 2014 01 01 483 days from now These can be helpful when debugging problems that Description Created new user normal you may encounter Created new user ro Database update version 3 3 23 Database update version 3 3 23 Deleted user dave3 Changed password for user dave3 Y LLL gt 106
60. earch tool Query tool Address book Event planner Cost estimator Document repository Handler training log Transporter text messages Group operations Move 61 61 61 61 62 62 62 62 62 62 63 64 64 64 64 64 64 64 64 64 64 65 65 Release Transfer Set patient info Add Automated paperwork Searches and queries The Advanced Search Tool The Query Tool The Address Book Types of entries Exporting to a Google Map The Event Planner Cost Estimator The Document Repository Handler training log Transporter text messages Chapter 6 Miscellaneous functions Configuring the system Preferences List choices and locations enclosures Drug dosages Treatments 65 66 66 67 67 69 69 69 72 73 74 75 77 78 78 80 83 83 83 83 83 83 83 Species Users System maintenance Miscellaneous functions Finalizing a patient Delete last group entry Exporting releases to a Google Map Bandit integration Configuring your system Preferences List choices Users and user privileges Maintenance Increment ages Backing up the database Settings editor Medical record text template editor Medication editor Enclosure medication editor Licensing and system information 83 83 83 84 84 85 85 85 87 87 92 95 97 97 97 98 98 100 104 106 Introduction RaptorMed is a patient management software package originally desig
61. eck box you can enter random text describing the treatment You can either enter a specific date in the date field or you can put the SID BID TID keywords in the actual text description to program a treatment that is to be performed at least once or more times per day The Requires grabbing is used to indicate if the patient needs to be grabbed to perform this treatment Click the Show dosages link to view the dosages that are actually being used by the system for this patient Dosages for species group avian raptor Route Dosage PO 330 mg kg PO 40 mg kg PO 27 5 ma kg PO 55 mg kg SQ 10 mg kg sQ 10 mg kg IM IM PO PO PO PO om w 5mgkg 2 5 mg kg 125 mg kg 125 mg kg 20 mg kg 20 mg kg ISN male Group treatments When a patient is part of a group of two or more animals the treatment will be specified by a group treatment plan In these cases the animals are usually on more of a maintenance type plan where individualized treatments are no longer required To create or edit a treatment plan for a group right click on the enclosure location in the Enclosure list on the main screen Choose Edit group treatment from the popup menu Press the Yes button when prompted if you want to proceed A window will 45 appear that allows you to enter the treatment plan Change group treatment for Cage 2 and to select the frequency i e SID BID etc Note that the treatment plan that you enter is for EACH animal in t
62. ecord link Any attachments such as image files or other documents as well as any lab results are embedded directly in the entry To view an image or any other attachment just single click on it If it is an image file it will be opened in a separate viewer window If it is another type of file such as a Word document it will be opened in the appropriate application assuming the application is installed on the computer The Action Bar The Action Bar has the following entries that allow you to make record entries view data and charts and setup treatments Patient info This function allows the patient s basic information to be modified This command also allows many different patient characteristics and attributes to be set that affect how the system operates Click here for more information New entry This function allows you to add a new entry to the medical record Click here for more information Treatment plan This function allows you to modify this patients individual treatment plan Click here for more information Problems This function allows you to manage a patient s problem list Problems can be added and removed An initial and end date can be specified and you can mark if a problem has been resolved Click here for more information Historical data The function allows you to view and graph all types of data including imagery weight profiles and lab results Click here for more
63. ed in some way after release The Condition and How found codes are usually stated on the official band reports that you Location will receive from the Bird Banding Lab Click here to pull the lat lo If the report came directly from the z from the person who found the banded animal S RaptorMed choose the most accurate codes for How found Google Map the situation Deg Mn Sec Lat 35 North Lon o A wex v ae 33 Transfer records aa rer All transfers should be recorded with this form This is very important as this information is required on the year end aun an Ces US Fish and Wildlife Service USFWS report and may also be required on your Address 6000 Sample Road state reports Animals are transferred for several reasons including e For continued care with the hopes of eventual release Transfer date 2014 03 08 Huntersville 28078 e For permanent placement if non aN releasable I Click hete to e Transferred live or dead for scientific load USA oaa a education use location from e For falconry or propagation programs Permit 12345 the address book You must enter the information for the Reason Continued care v recipient including the permit number If EP E the animal was transferred at a facility in the Address Book you can import all the Lox relevant information automatically by pressing the Address Book button and selecting the appropriate facility Clic
64. en you may have a printer problem or power outage so it is strongly encouraged that you print your sheets as part of your end of day procedure The Preview option is helpful in that you can Select pages to print preview the treatments for tomorrow and this m helps you to get an idea of how busy the day will C smp be Today xy m BID l ape __ Outside BID _ Preview before printing E To _ Diurnals oe _ Nocturnals _ Exercise __ Cleaning amp watering a gt Resident birds OPM __ Diurnals __ Nocturnals _ Staff will feed Cleaning amp watering 47 Reminders RaptorMed allows for reminders to be added to the system A reminder can be set for an individual patient for an enclosure or general purpose reminders can be added for the facility as a whole Each reminder will be printed on the daily treatment sheets on the correct date Creating a reminder To add a reminder for a patient click the 0 reminder for 2012 08637 Add reminder link in the Action Bar on Ts Check my wound the patient s chart aoe JANE To add a reminder for an enclosure Category ForDave i y right click on the enclosure in the Enclosure list on the main screen and amp rce choose Add reminder OR Repeat 5 times To add a general purpose reminder iid i choose Edit gt Add reminder from the main menu O Weekly Monthly Enter some text describing the task and enter a date You can cho
65. er tests and procedures Minor surgery Endoscopy Physical therapy Bandage change Transfusion Radiograph CBC PCY Blood chemistry Blood lead Mo siml a mea Although usually unnecessary you can edit each line item if necessary to change a description quantity or cost There are also blank lines at the end that can be used to add completely new items Once the spreadsheet accurately reflects the desired costs press the Calc total button to have the total Calc total 1177 00 Qty Cost Subtotal 1 50 00 50 00 9 00 7 11 00 77 00 13 00 10 00 1 800 00 800 00 200 00 calculated Note that any edits you make here will NOT be saved Tf Press the Print button to create a report that summarizes the patient s basic information problems and all treatments and costs The Document Repository This function is accessed by selecting Tools Document repository from the main menu The repository provides an easy to access location for various documents and files of any type Rather than storing them in random folders on different computers Document repository they are all stored in one place and can be ay y in repository accessed from any computer that has 7 RaptorMed installed In addition these Description files will be automatically eee copied for safe keeping when Drag and drop the rest of the database is your files here i backed up rd plement questionnaire Bird
66. f an injured animal Lake Norm State Park Lake Norman H Catawb This map is also very useful as it will store the latitude and longitude in the Windows clipboard when you click on a point This location can then be automatically imported by RaptorMed and is helpful when e Recording a Release e Sending a text message to transport volunteers e Recording Band Reports Creating new Address Book entries A Mountain State Park Iron Station Stanley Gastonia The Event Planner The Event Planner is accessed from the main menu under Tools gt Event planner This tool is great for fundraising as it helps coordinate events where you are planning to release an animal Basically this tool allows you to create and schedule events and match those events with animals that have upcoming expected release dates The Event Planner lists all events at the top and all animals with an Expected release date that has been set are listed at the bottom Remember the Expected release date is only a best guess as last minute changes or delays are not uncommon Click here for information on setting this date To use the tool there are three steps that need to be followed 1 Create an event 2 Mark animals with an upcoming release dates This is done in the Patient Info form 3 Match an animal to an event 15 You can view All events or all Upcoming events by selecting from the When list
67. fsite These locations are for enclosures that are not on the premises and can be used for patients that are currently on loan to another organization or are otherwise offsite Offsite locations are not included in the main Enclosure list Fresh water and Salt water Used to indicate that this enclosure is aquatic Water quality data can be recorded for these enclosures 94 Inside and Outside These allow you to specify whether the enclosure is inside or outside Depending on your configuration this may determine where patients in these locations will appear on the daily treatment sheets Volume The volume of the tank This is important for aquatic enclosures and is used to auto calculate enclosure medication dosages Flow rate For aquatic enclosures For informational purposes only Feed order This number indicates the order that this location will appear on the daily treatments sheets Typically it makes sense to set the feed order so that the order mimics the route that somebody would walk to visit each location It is a decimal number so that you can add a new location between two existing ones easily For example if Cage 1 and Cage 2 have feed order 2 4 and 2 5 respectively you can add a new location called Cage 1a with a feed order of 2 41 Display order This number indicates the order that this location will appear in the Enclosure list on the main screen Typically it makes sense to set the display o
68. g angles for each of the major joints This data is graphed in the Physical therapy chart ae _ i mw m Release band use records Releases with or without a Release Banding EJ federal band or other Release date 20130208 identification device such as an ear tag are recorded with this form The Id type list allows you to choose the type of How sex determined X Not attempted identification device There are Age related notes several options including How age determined 2 Juvenile plumage None to choose from Theld sads number field is used to store the unique identification number that is on the leg band or ear wing tab Released by If you choose Leg band then Location additional fields will be enabled that allow you to enter all the information that is required to be submitted to the USGS Bird Banding Lab BBL RaptorMed can then create a file that can be imported automatically by the BBL s Bandit Software to submit your banding data Click here for more information on how RaptorMed integrates with ra Bandit If your facility does not federally band your avian patients on release or for non avian patients this form will be simpler and will not have all the fields shown here Weight g Tracker type 31 If you do submit banding data to the BBL it is very important that you make the correct entries in this form or your data may not be accepted This is especially important
69. ges 64 Group operations The group operations allow you to perform various functions on a whole group of patients at the same time They are accessed by choosing Tools gt Group operations from the main menu or by right clicking on a specific location in the Enclosure list on the main screen A form will appear that allows you to enter the id numbers of the patients you want to work with If you access the group operation functions by right clicking on an enclosure then the list of patients will be automatically filled with all the patients in that enclosure If you access the group operations from the main menu then you can enter specific id s for the animals you want to work with In either case check the boxes in the first column of the animals that you want to modify Groups of animals can be moved released transferred or added In addition you can change the various properties of multiple animals in a group Move After editing modifying the patient list and entering your initials choose the new location to move the patients to and press the Ok button Group move from Black Water Stream Patient id Species Band tag Name initials 2002 00843 BLUEGILL z 2010 00283 COASTSHINER 2010 00284 BLUEGILL mi Release After editing modifying the patient list and entering your initials press the Ok button The Release form will be displayed Fill it out accordingly and press the Ok button Note that this form is
70. he color of the patient snapshot popup window e Patient record accent This sets the color of the accented areas in the main patient record display e You can also choose the font size that is used in the lists in the Main Window and on most printouts If you leave thse blank then the default system font will be used As a point of reference a font size of 18 is very large The default zoom level that is used when you preview the various printouts before actually printing them 87 Miscellaneous This tab allows the following settings to be configured Patient of the week This determines which Preferences p ati ent will b e sh owcase d Appearance Miscellaneous Species Treatments Email__ Network connection on the RaptorMed web amici p ag e Ideal weight ideal weight Each V Show record entry timestamps tient can have an ideal ARAON pa H ifi d f th Cluse cage card printer weight specified for the summer and or winter See Patient info for details This weight is displayed as an ideal weight band on the patient s weight chart This setting allows you to choose which weight will be used for the weight band display This setting should be updated based on the season Show record entry timestamps If this is checked then the last date and time that a record entry was updated will be displayed in the patient s record Debug mode For internal use only Use cage card printer If this
71. he enclosure Press the Ok button when complete You can always go back and edit this treatment plan later eatment plan late Proposed treatment for EACH patient in the group 20 25 g whole dark mice vit ca If an animal that is in a group needs a special treatment there are two ways to accomplish this 1 Use a reminder Reminders can be added for a patient to schedule a procedure or treatment They can be scheduled for a specific day or set to repeat daily until turned off Click here to see how to setup a reminder 2 Mark the patient as Feed separately This will tell the system that even though this patient is ina group the patient s individual treatment plan should be used Click here for more information about setting this option Printing treatment sheets The treatment sheets that print out are designed to provide a clear and concise synopsis of the patient and the treatment that has been planned for it The actual format of the sheets that are printed have been customized for your facility so they may be different that what is shown in this example The following areas and pieces of information may be available on your sheets 1 How often does this patient need to be treated each day Does the patient need to be grabbed in order to perform the treatment The system automatically determines this from the treatment plan This is helpful as you can utilize less experienced staff and personnel for the n
72. heckboxes and here for information on setting the Expected Release Date Basically this lists all orphans that are ready to transfer to another facility to finish the rehab process Waiting for Consult This report lists all patients in rehab or permanent resident that have a specialist consult scheduled in their individual treatment plan Click here for more information Patients in Hospital This report lists all patients in rehab or permanent resident that were in the clinic on a specific date You will be prompted for a specific date before the report runs Patients gt 90 Days This report lists all patients that have been in rehab over 90 days Patients gt 180 Days This report lists all patients that have been in rehab over 180 days You can sort the report by clicking on each column You can have the report show all patients that are within one month of 180 days by selecting the Show patients within 1 month checkbox This allows you to request an rehab extension ahead of time To automatically create an email listing details of all patients currently displayed press the Send report email link This will create an email that you can edit if needed and send to the appropriate authorities Each patient reported in the email will automatically be marked as reported That is the 180 days reported checkbox will be checked See patient checkboxes for more information In addition you can choose to see only those patients that
73. her unique or rare and are worth keeping for placement This patient has been approved for release This may also be referred to as Transfer approved when the patients are orphans that have been approved for transfer to another facility to complete the rehab process This patient needs a live prey test prior to release It will be shown on the Patients that need live prey test report 16 ee ee eee Does NOT need live prey This patient does not need a live prey test prior to release This can be test used for patients i e raptors with eye damage Typically many of these would need vision and or live prey testing before release This option can be used for those patients that have eye damage but are deemed fit for release without further testing These patients will not be shown on the Patients that need live prey test report Needs falconer eval This raptor needs a falconer evaluation prior to release These patients will be shown on the Falconer eval waiting list report This is typically used for species such as peregrine falcons that may require special flight training prior to release Needs ophtho consult This patient needs a ophthalmogist s evaluation prior to release These patients will be shown on the Ophtho consult waiting list report Band return This patient has had a band report after release It will appear on the Band reports report These patients typically will have a Band Report record attached to there chart
74. ified in the Actual dosage fields For example if the weight is 2 kg and the Actual dosage is specified as 0 35 ml then the dose would be 0 7 ml closestMatch This is used for tablets and capsules that cannot be divided easily If this choice is selected the Actual dosage fields are ignored Instead a spreadsheet is used that allows you to specify a dose that most closely matches the animal s weight So for example you could specify that 100 g animal gets 1 4 tab a 250 g animal gets 1 2 tab etc The following is a typical example Name Meloxicam Type dosestMatch v Form 100 mg tab Actual dosage volume of drug per kg Frequency SID BID Route PO Weight g Dose 0 NA Planned dosage 250 1 4 tab 500 1 2 tab 750 3 4 tab 1000 1 tab 1250 1 1 4 tab 1500 1 1 2 tab 1750 13 4 tab S 2000 2 tabsl Mi Note that it is good practice as is shown in this example to include a dose of NA not applicable for a weight that is too small or too large to be effectively dosed by this medication form If this is done then the auto calculator will display NA when this drug is selected and this will indicate to the user that another drug form must be used 103 You can right click on the dosage spreadsheet to Clear all previously entered dosages and to automatically insert a range of weights When auto inserting a weight range you will be prompted for the min weight the max weight and the increment in weight between entries All we
75. ights are in grams At any time you can backup the medication formulary by pressing the Backup link As the process of editing the formulary is somewhat detail oriented it is not a bad idea to perform a backup before making any edits When you make a backup the formulary is stored in a file that contains the date and time If an error is made you can easily restore a saved backup by pressing the Restore link When restoring a formulary from a backup you will be prompted to choose from a list of previously saved backups Enclosure medication editor The medications listed on the enclosure treatment sheets can be configured using this tool that is accessed by choosing Tools gt Maintenance gt Enclosure system medication editor The following window will appear It is divided into two main sections The left side lists each medication and the right side lists the dosages System medication editor Medications and chemicals Fenbendazole 12 mg ml SID Copper_sulfate 1 mg ml sol SID Chloroquine Enrofloxacin 200 mg ml SID Diflubenzuron Enrofloxacin Fenbendazole Formalin Levamisole Lufenuron Metronidazole Methazolamide Neomycin Backup Restore from backu 104 You can edit and existing medication by double clicking any entry in the list on the left side You can add or remove the selected medication by pressing the and buttons The medication editor form is displayed when editing or adding a medication Th
76. in that was used in preparing a cytology slide e Surgical procedure Used the specify the procedure that is described in a surgical report Tag type Used the type of tag used to identify aquatic animals PIT tag is the most common choice for this Tracker type Used the specify the type of tracking device that may have been used when a patient is release This choice is made on the Release form e Vitamin type Used the specify the type vitamins that are to be used in an individual treatment plan Not currently used All category list values except for the Location are simple text For each Location the following properties that can be set Name The name of the enclosure This can be simply a number or a more descriptive name Note that apostrophes are not allowed in the name e Description A description of this enclosure For information purposes only Dimensions The enclosure dimensions This is displayed in the Enclosure list on the main screen and is for informational purposes only e Capacity The enclosure capacity i e the number of animals that can comfortably be houses in this location This is displayed in the Enclosure list on the main screen and is for informational purposes only 93 Special Any special notes about this enclosure This is for informational purposes only Alert text This text will be printed on the daily treatment sheets and can be used as an alert or reminder about something spe
77. ion is generally for internal use only or should only be used under direction from RaptorMed technical support Note that you must have Maintenance privileges to access this function Click here for more information on User privileges Value Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation Abbreviation ActivePatientAlgorithm AdmissionReceiptTitle admission_question_1 admission_question_2 admission_question_3 EyeExam psyn posterior synechia EyeExam asyn anterior synechia EyeExam fbc fresh blood clot EyeExam pbi positive but incomplete EyeExam lop loss of normal retinal pattern EyeExam rd retinal detachment EyeExam mtp medial to pecten EyeExam ltp lateral to pecten EyeExam vtp ventral to pecten EyeExam dtp dorsal to pecten EyeExam fd floating debris EyeExam cr chorioretinitis EyeExam vitp ventraltateral to pecten EyeExam vmtp ventral medial to pecten EyeExam dmtp dorsal medial to pecten EyeExam de dark craters EyeExam ditp dorsalfateral to pecten Unresolved problems Wildlife Department lt br gt Intake Form Server root folder e g c RaptorMed or 1 2 3 4 RaptorMed Medical record text template editor The text stings that can be automatically inserted into a medical record are list at the top of the list on the right hand side of the me
78. k here for more information on the Address Book Note When transferring a patient the patient status should be set to T and the Final date should be set appropriately Click here for more information on finalizing a patient The one exception is when the patient is deceased with status of DOA D D24 EOA E or E24 and it is transferred dead for education or scientific purposes In this case the status should be left unchanged and should not be changed to T You can press the Save as default link to save the current choices These will be used as the default values the next time you create a Transfer record 34 SOAPs SOAPs Clicking on the SOAPs item inserts a pre formatted block of text into the medical record that has a SOAP entry for each unresolved problem click here for more on Problems This simply provides a a shortcut so that you don t have to type as much P Note that use of this feature and SOAPing in general is completely optional and may not be Dae ae a aa T necessary at your facility Dose calculations This feature is used to Dose calculation amp amp document how drug doses were 20 Stopdate calculated This is generally only useful in an educational Butorphanol Problem setting i e a vet school where Namejinitals des students are required to show NPER their math After clicking on the Dose calc item a form appears that allows y
79. left and right arrow buttons You can specify the exact location for where the patient was found by manually entering the coordinates in the Lat Lon fields You can also pull the exact coordinates from the RaptorMed Google Map To do this load the Google Map into your browser Find the location on the map and left click on the location Now back in RaptorMed press the Google Map button and the coordinate fields will be filled in automatically for you Click here for more information on the RaptorMed Google Map A short History can be recorded as well as the name of the person who helped transport the animal The cause of injury and information about any donation made at the time of the admission can be recorded The initials name of the person admitting the animal can also be entered The actual time of day that the patient was admitted is automatically stored and is displayed in the Patient Info window You can record information about any donations including the amount type check credit card cash and details such as the check or credit card number Note that the data in this field is NOT encrypted so you should not record the entire credit card number here You can also record the name or initials of the person doing the admission some short details about when the animal was captured i e this morning and who transported the animal to your facility lf enabled on your system you can also record information about ho
80. long term patient while it waits to molt new feathers This bird s feathers a damaged badly and cannot be imped Checking this option puts in on the waiting list for a molt chamber if available This patient should be released where it was found This may be because the finder public requested it be returned when ready for release or because it is in the best interest of the patient Finder present at release Do NOT release where found Has placement NR NR on arrival Release approved Needs live prey test This indicates that the finder would like to be present at the release This patient should NOT be released where found This is typically for cases where the patient was injured intentionally i e gunshot This flag will be set automatically when you select one the illegal causes of injury click here for more information This patient is non releaseable but permanent placement has been found These patients will not be shown on the Patients that need placement report This patient is non releaseable and permanent placement has not been found These patients will be shown on the Patients that need placement report This patient was non releasable on arrival Typically this option is selected along with the NR option If selected this patient will be excluded from any release rate calculations made by RaptorMed This option is used for patients that are clearly non releasable on arrival but are eit
81. me is very subjective but if used consistently it can be very effective in demonstrating changes over time The color codes range from red unable to fly or very loud to bright green perfect silent flight 25 Flight evaluation ky Flew and soared well but still very loud Show abbreviations ok _ Feather checks Records of feather condition can be recorded for the primary feathers and the tail feathers The form is oriented as if the bird was laying on its back for the exam So the left side of the form is for the right wing Each feather state is color coded Greens indicate better or good feather quality while yellows Oranges and reds indicate progressively worse condition The condition of a specific feather can be recorded simply by dragging a color from the color palette to the appropriate feather The feather colors default to gray Feather check X Date 20140306 TAIL _ Frayed __ Tppea Bent roken needs ime drag amp Psr drop RIGHT LEFT E Broken not impable K P unknown prresesssssssessssssssessesss Bet all to OK unknown You can set them all to dark green Ok by pressing the Set all to Ok link CBC Complete blood count results can be recorded and you can also specify findings regarding hemoparasites cell morphology and platelets The percentages of each cell type must total to 100 Itis important although optional that you enter the corresp
82. meanings e Toxin Lead Be sure to use this choice for all confirmed lead poisoning cases as this information is used in optional Part E of the US FWS year end report e Orphaned Be sure to use this choice and only this choice for all healthy orphans as healthy orphans are reported differently in the Bandit report report that goes to the US Geologic Survey when reporting birds that are released with official federal bands 41 Note since this is a normal condition and not necessarily a true problem these entries are marked as resolved with a green check when added orphan For the Washington state year end report make sure that this word appears in at least one problem associated with each orphan patient The system can be configured to treat various problems as non problems and will mark them as resolved with green check mark instead of a red X when added This is useful when you want to record various issues and conditions such as Orphaned that really are not true problems Please refer to the Technical Reference Manual for more information You can also choose the cause of injury from a list of pre configured choices There are a few choices such as gunshot that are considered illegal causes of injury by the US Fish and Wildlife Service USFWS When one of those choices is selected a reminder will automatically be created to remind you to notify the USFWS In addition the patient will be marked
83. nactive patients An P eiaaeat active patient is defined as one that has the pp permanent resident Active patient checkbox checked and is T transferred typically used to flag patients that are acutely ESC escaped injured and still in need of more hands on attention E euthanized after 24 hours Reh currently in rehab Once the desired attributes are entered press the Search button and the patient list will be filled appropriately The Refresh button is used to refresh the patient list from the database This should be used if certain changes are made at another computer For instance if a new patient is added or moved to a new location on another computer the data needs to be refreshed from the database before it will display properly The filter control area also has a Goto field that can be used to Scroll the Enclosure list directly to a specific location This is helpful in instances where you have many enclosure are enclosures when many animals The patient list The patient list displays all patients that match the currently applied filter parameters described above The list is sortable by clicking on each column The patient id species location and various other important data fields are displayed for each patient In addition the Special column displays abbreviations for some of the more important check box attributes that can be selected for each patient Specifically e RWF Release where found
84. ned for the unique needs of birds of prey It was created and developed by Dr Dave Scott and the staff at the Carolina Raptor Center in Charlotte NC in 2009 It has since been expanded to handle any type of wildlife patient It is very easy to use requires very little in the way of computing resources and has a very long list of useful functions and features that are designed to improve staff efficiency and the quality of care In addition because there is powerful database running behind the scenes the data that is collected in the system is now completely searchable With RaptorMed you can go paperless as there is no need for traditional paper records anymore Here is just a short sample of the many things that RaptorMed does e Track daily treatments and feedings e Schedule medications and procedures e Auto calculate drug dosages e Track the exact location of every bird e Track each patient s problem list Track weight and growth curves e Monitor physical therapy and feather check results e Store all imagery files and lab results e Generate all sorts of historical statistics e Estimate the cost of care for a patient e Produce all federal and state reports automatically e Produce Bandit reports automatically Chapter 1 The main screen Adding a new patient Viewing a patient s chart Basic patient information The main screen Besides the main menu the main screen is divided into three areas The filter
85. ng from the Type list at the top You can add a new contact by pressing the button or remove the selected one by pressing the button You can edit the selected contact by double clicking on it 72 Each entry has fields for e Contact information including multiple phone numbers Note that the Cell provider is only needed if you intend to use the ext Messaging function e Permit numbers e A field that allows you to Address book Organization Name Permit 123456 ransporter _ Animal control m Rehabber _ Falconer C Volunteer C Gov agency _ Supplier _ Handler f _ Educator Museu Sat Zoo aviary Coastal Wildlife Rehab Looking for these species for educators Availability for transporters Cell provider _ Accept text messages 123 456 7890 record if a certain contact is looking for specific non releasable animals If you enter something here this contact will be listed when you choose Looking for animals from the filter in the Address Book list window shown above Latitude and longitude these must be filled in if you would like to plot this entry ona Google Map see below e The Availability field allows you to record when for example a Transporter type person is available to go out and rescue an animal For example you might enter something like M F PM weekends or Any day except
86. nge these if you are making an entry for something that happened early that day or on an entirely different day altogether You can enter any amount of text in the Enter weight and body condition main text area or you can cut and paste text in from any other application Double clicking on any of the entries in Area 1 will automatically insert a predefined block of text This is useful to quickly enter text that is used repeatedly The list of choices in this area is configurable and can be changed at any time score here Create a new medical record entry ion change Weight 800 BCS 3 0 v Namejinitials NA Date 2012 07 31 Time 20 02 Food in cage 30 35 g mouse cutup vit Ca SQ fluids 25 Enrofloxacin 1 2 tab 22 7 mg ml suspension Sporonox 0 8 ml 10 mg ml Enter or paste text here Click here to insert predefined blocks of text Click here to enter lab results etc Drag and drop image and other 1 files here You can have RaptorMed alert you if a newly added weight varies by a specified percentage from the previous weight Double clicking on any of the entries in Area 2 allows you to enter lab results treatments and many types of other data Click here for more information Any file can also be dragged onto the form and added as an attachment For image files the JPEG file type is recommended Other file types such as Word or Excel files or other image file types
87. on allows you print a card suitable for hanging on the patient s kennel or enclosure Changing the patient s basic information Basic patient information such as species sex age and a whole range of other attributes can be viewed and changed by clicking on the Patient info link in the Action Bar on the patient s chart The most commonly made changes that are made here involve the patient s location and status i e In Rehab Released Died etc The following fields are on this form e Id This number is automatically assigned by the system and should rarely or never need to be changed Name This field is primarily used for resident animals that may have a name Species The species is indicated by an abbreviation For birds the 4 letter abbreviations specified by the USGS Bird Banding Lab Edit patient info Id Name Species 100001 Admission date 3910 01 02 Final date Status Location Band color unique characteristic 2010 01 02 Reh 22089 Expected release date Team a 0 gt ALERTS _ Critical __ Easily stressed _ Bleeding tendency __ All meds PO _ Carry and weigh in box C Anesthetic risk __ Do not band _ Food aggressive C No water L Body grab only __ Don t grab left leg L Don t grab right leg _ Escape artist mi Undergoing PT __ Contagious __ Easily imprintable L Long term feeder L Exclude from
88. on grabbers and use your more experience people for the grabbers The patient id The species The age The current location Admission date The problem list Other important notations O Weight history A OMONAAARYW 46 11 The treatments that are required 12 An area to jot down notes 13 Check boxes to indicate that the treatment is done There is a checkbox to indicate the treatment was prepped one to indicate it was actually performed and one to indicate if it was recorded in RaptorMed BID GRABBER 16337 COHA UNK ISO Admitted 2012 08 10 PROBLEMS Ocular cataract Food in cage 35 40 g ck quail OS Ocular keratitis OS cular BID vit Ca uveitis OS Soft tissue d Q fluids 20 SID Enrofloxacin 1 4 tab BID O Meloxicam 0 10 cc BID ramadol 0 14 cc BID Ophthalmic antibiotic OS BID Leftovers Neight ToO print treatment sheets choose Tools gt Print treatment sheets from the main menu A window will appear that allows you to choose which sheets to print if you want to print for today or tomorrow and it also allows you to preview the printout before printing The actual appearance of your print selection form may vary as this feature is customized for your facility Note that it is good practice to print sheets for the next day at the end of each day This insures that you will have your treatment sheets ready the next morning You can never predict wh
89. onding PCV if known as the actual white count will be adjusted up or down based on the PCV The following formula is used to calculate the WBC count count COUntobservea X PCV 45 If the PCV is not supplied then a correction is not made Hemoproteus Leukocytozoon Plasmodium Baso Read by Interpretation Normal morphology except for the occasional band Show abbreviations 26 PCV TS The packed celled volume PCV buffy layer and total solids TS can be recorded The units for PCV and buffy are and g dl for TS A subjective interpretation of the plasma can also be recorded Serum chemistry Blood chemistry results can be recorded using this form The actual fields present depend on ees whether the patient is a mammal or ea moi avian exotic The source of the results can also be chosen from a configurable list ae Glu mg dl Collection date Ck U L Ca mg dl Phos mg dl TP g dl Alb g dl Globulins g dl K mmol l Na mmol l Amylase U L Hemolysis 0 Lipemia 0 Icterus Ol Source Blood lead Blood lead values can be recorded using this form The units i e ug dL or ppm and the source of the results can be selected from a configurable list 27 Fecal exams Results of fecal exams can be recorded with this form The list of choices is configurable To select an entry double click on it in the Choices list an
90. orm lists all tests run on that sample mee 2012 09 09 29 Surgery reports Surgical reports can be recorded using this form The actual procedure performed is chosen from the Procedure list The list of choices is configurable The Complexity field allows you to specify if this was a Major or Minor procedure and this choice is used by the Cost Estimator when calculating the patient s total cost You can also record the Total time and the actual Surgical time This is very useful to track trends and gauge your surgical skill over time There are also fields to record the Anesthesia protocol your Monitoring methods Pre medications Fluid therapy Antibiotics and any Post op Show abbreviations medications Each of these fields is pre filled with commonly used text and this text can be edited or replaced completely as needed There is also a large edit field to record the actual procedure Endoscopy reports Endoscopic procedures can be recorded using this form There is a field to record the location that was scoped i e trachea air sac etc a field to record the anesthetic protocol used and a field to actually record the procedure and findings as well as a diagnosis if there Was one 30 Physical therapy Physical therapy X Physical therapy sessions can be recorded with this form You can select which limb received the therapy as well as the beginning and endin
91. ormation Falconer Evaluation Waiting List This report lists all patients in rehab that have their Needs falconer eval checkbox checked Click here for more information Patients That Need Placement This report lists all patients in rehab that have their NR checkbox checked and their Has placement checkbox not checked Click here for more information Missing Release Locations This report lists all patients that have been released but for which an actual latitude and longitude have not been recorded in their Release record Click here for more information This report is helpful for birds that have been released with a federal band because the release location must be recorded and submitted with your banding reports Imp Report This report lists all patients in rehab or permanent resident that have their Needs imp checkbox checked Click here for more information Cope Report This report lists all patients in rehab or permanent resident that have their Needs cope checkbox checked Click here for more information 61 Cold Intolerant Patients This report lists all patients in rehab or permanent resident that have their Cold intolerant checkbox checked Click here for more information Orphans Ready for Transfer This report lists all patients in rehab that have their Neonate orphan checkbox checked and their Release approved checkbox checked and they have an expected release date set Click here for more information on the c
92. ort is configurable to use one of two algorithms to determine which patients are active e Those with the Active patient checkbox checked e Or those with at least one unresolved problem You can double click on any item to open the patient s chart The Band Report Report This report will produce a spreadsheet that summarizes each band report It includes information about the patient as well as the time elapsed and distance traveled between the initial release and the subsequent report You can sort the spreadsheet by clicking on each column and you can export the data to the clipboard to paste into another program like Excel by clicking the Copy data to clipboard link Band report analyzer OK Id Species Band Release date Release location Report date Report location Distance miles Time days Problems 01813 1 GHOW 0608 82526 1989 11 09 1990 04 12 Eye injury Left yl 02526 1 GHOW 0608 82542 1990 08 11 1990 08 28 Internal injury 02953 1 GHOW 0608 82552 1991 06 20 1991 12 04 02897 1 GHOW 0608 82561 1991 08 18 1991 10 16 Feather damage 03375 1 GHOW 0608 82573 1992 06 10 1993 02 25 03734 1 GHOW 0608 82584 1993 06 30 1993 08 10 Eye injury Head 03837 1 GHOW 0608 82588 1993 07 15 1993 08 15 03828 1 RTHA 0608 82594 1993 09 18 1994 01 16 Feather damage 06158 1 BAEA 0629 26844 1998 03 04 2003 04 30 Left wing Right v 08334 2 BAEA 0629 34147 2001 07 25 2001 08 02 Eye injury Head 10926 2 BAEA 0629 34155 2005
93. ose Once if you only want one reminder or you can have the reminder repeat any number of times by filling in the Repeat field and choosing an interval in Days or Weekly or Monthly Most reminders are set for a specific date but an auto repeating reminder can be created if the date field is left blank For this case just leave the date field blank and choose Once This reminder will appear every day until it is removed You can also choose an optional Category for the reminder and this allows reminders to be sorted in the Reminder Viewer The category can be anything and can indicate a type of task e g rehab or maintenance a person s name or anything else that allows you to group or organize your reminders Viewing editing and removing reminders To view reminders choose Reports gt Reminder viewer from the main menu A window will appear that shows your reminders You can filter what to view by choosing All Today Upcoming or Tomorrow from the When list You can also view reminders for a single enclosure location by selecting from the Where list and you can choose to 48 view only reminders of a certain category Finally you can view reminders for a single animal by entering the patient id in Patient id field After entering the id press the Rerun report bution to refill the list Reminder viewer Se When Tomorrow Where All Patient id Date Task Patient id Location Auto repeat RBC Staff Weigh me 1348 1 2008
94. ou to specify the drug and the problem for which the drug is meant to help There is also a field that is pre filled with the dose calculation formula The student must edit the formula and enter the actual numbers to show the calculation Itis meant to be a manual process so that the student is forced to do the calculation The areas indicated by the arrows in the screenshot are to be replaced with actual numbers 35 Fluid calculations This tool does quick fluid calculations for you After clicking on the Fluids item the fluid calculator window will appear This form allows you to select the dehydration level how quickly you want to replace the deficit and how often you want to administer the fluids It will then perform the calculation and insert the corresponding fluid therapy plan into the patient s chart Note that it assumes a value of 50 mli kg day for maintenance If you have entered a weight in the patient s record then it will be pre filled in the Weight field Otherwise you have to enter a weight manually Frequency 36 Enclosure logs and treatments Treatment plans for an entire enclosure can be setup and recorded in an enclosure log When an entry or treatment is recorded a duplicate entry can also be made in the individual chart for each animal in that location This function is more versatile than the standard Group treatment function described above and was designed for organizations
95. patient s finder information If no address was specified then you can manually enter an address You can edit the message if needed and press the Send button to send the message 67 Create Transfer Request An official USFWS Transfer Request worksheet must usually be submitted before a non releasable animal can be transferred This function creates a worksheet for you based on a pre installed template You will be prompted for a folder where the new worksheet will be saved Once it is saved you can double click on it to open and edit it before submitting it to your USFWS agent Write Non Releasability Letter A letter of non releasability from a veterinarian is often required before a non releasable animal can be transferred This letter is typically addressed to the recipient from the veterinarian representing the organization transferring the animal This function creates a new letter for you based on a pre installed template with the patient s information plugged into it You will be prompted to choose an recipient from the Address Book You can choose an existing entry from the Address Book If the recipient is not in the Address Book then press the Cancel button and the recipient area in the letter will be left blank for you to manually edit You will then be prompted for a folder where the new letter will be saved Once it is saved you can double click on it to open and edit it before sending it to the recipient Report B
96. pending on how your system was configured this may be used to determine where this patient prints on the daily treatment sheets This setting is also used to include patients on the Orphans ready for transfer report This patient has been in rehab over 180 days and this status has been reported to appropriate authorities This checkbox can be checked manually but it is also set automatically by the Greater than 180 days report This checkbox can be used to indicate if this is an active patient and not one that is in the final stages of rehab This checkbox can be used in the Active patients report Reports gt Active patients and in the active inactive patient filter on the main window This option is used to indicate animals in a group are to be treated fed separately Typically patients that are housed individually are treated individually using their individual treatment plan Likewise patients in a group are treated as a group and use a Group Treatment By checking this box this behavior can be overridden such that all patients in a group will use their individual treatment plans This is useful when there are patients that are housed in a group but that require individual treatments Note this actual effect of this check box depends on your configuration In some cases this check box is ignored and in some cases it is only active if ALL patients in a specific location have the check box checked This patient is away
97. ptorMed will create a file that contains 85 the required information on all the bands used in the specified date range You can then use the Import command in Bandit to load this data and submit it to the BBL 86 Configuring your system Preferences Choose File gt Preferences from the main menu to set preferences and various other settings A window with several tabs will be displayed Note that the actual tabs displayed depend on the specific privileges of the RaptorMed user that you are logged in as Click here for more information on users and user privileges In most cases you will need to press the Apply button before your changes will be activated In some cases you may need to restart the program Appearance This tab allows the colors of various areas in the program to be set Double click on each color to choose from a color picker Preferences Appearance Miscellaneous Species Treatments Email Network connection Main window Record entry background Patient snapshot Patient record accent Font size for lists on main screen Font size for most printouts The zoom level to use in print preview e Main window This sets the color of the Patient list and the Enclosure list in the main window e Record entry background This sets the color of the main text edit area in the medical record entry form as well in other forms throughout the program Patient snapshot This sets t
98. r left You can choose the Start year as well as which statistics to graph In addition you can choose an Interval of either 1 month or 6 months This Interval is used to determine how many data points are calculated to create a graph Rehab trends EJ R E24 E D24 D Day Data definitions A a 0 45 Total the total number of admissions for a specific time interval E R Release Rate R Reh 100 Total R Release Rate R Reh 100 TotalReleasable m mee w Ff LEES u o Start year Interval Release rate Release rate iy WA N MN EAIN MT T mnia FTT MET AYE M Ah S AA NN Aaa A AAN A A IRES AA WAAAY Alike h aL D24 rate Dii PRINS SGN Days in rehab 1975 1382 1989 2003 2010 Year L Enclosure Cleaning and Maintenance This report displays when each enclosure was last cleaned and disinfected and when the water was last changed It can be used to schedule the next cleaning and to prioritize which enclosure should be cleaned next Resident Animal Summary This report creates a concise summary of all the current residents animals The report includes the animal s name id species location sex age a list of the current problems and any other annotations that were recorded in the patient s Notes field click here for more information on the Notes field 58 Active Patients This report displays a list of all patients that are consider active The rep
99. rder so that each location is in alphabetic order As with the Feed order this number is a decimal number so that you can easily insert a new location between two existing ones X Coord This is the horizontal coordinate of the location on the Site Map 0 0 is in the upper left corner e Y Coord This is the vertical coordinate of the location on the Site Map 0 0 is in the upper left corner Users and user privileges Users can be managed by choosing File gt User manager from the main menu Currently you must be logged into RaptorMed as a special user whose login name is root This user is setup when the system was installed It should only be used when you need to manage or add a user not for day to day use You can add a user by User manager pressing the button and you i Name View Add update Delete Add patient Users Maint can remove the selected user by pressing the button To edit a user just double click on it X X X X X x x You can select any number of privileges for a user It is always best to select only the 95 privileges that are absolutely needed for that user gt Privileges Em View records A typical user should have View Add update H and Delete privileges You may also want to EE Add patient grant Add patient privileges Only m User management administrator or management type users i should have User management or Maintenance privileges
100. s For birds the four letter abbreviations specified by the USGS Bird Banding Lab BBL are typically used although this is not absolutely required For non avian patients you can used any scheme that works for you Many facilities use the genus species as the basis of the abbreviation For example the opossum is Didelphis virginiana and its abbreviation could be DIVI Another option is to create easily recognized abbreviations for a species so the opossum could be OPOS Any abbreviation can be used as long as two species do not have the same abbreviation Click here to automatically go to the USGS BBL page of abbreviations You can specify an Information page URL as well This page will be displayed when the user right clicks on a patient and chooses Abbreviation Species group Common name American shad Scientific name Alosa sapidissima Kingdom Phylum Class Order Actinopterygii v Clupeiformes wv Family Clupeidae v Genus Alosa atve Species of concern C State _ Federal Highly migratory species Information page URL Cost category Value 5 Show species info page Note that Wikipedia has a very good set of pages for a wide range of species 89 The Cost category is used by the Cost Estimator function and this setting helps determine the per day cost for a patient of a particular species The Value field can be used to assign a monetary value to a specimen of this species
101. s 38 or other image file types can also be dragged and dropped onto the enclosure log For more information on importing image and document files look here Recording aquarium maintenance To record that an aquarium system has Cleaning and watering been cleaned or disinfected double click on Cleaning water change A form will appear that allows you to select what was _ deaned done cleaned disinfected carbon Cbisinfected change etc and to specify the amount of water changed as a percentage of the V Water change Percentchanged 25 entire volume Enter the initials or name of the person responsible for the work and Carbon change press Ok to append this the enclosure _ Algae treatment log _ Sterilization Recording water quality tests To record a water quality test double click on Water quality A form will appear that allows you to enter values for many different parameters Press Ok to append this the enclosure log All the water quality data can be viewed and graphed as described below Note that this function is only available for aquatic enclosure i e any enclosure with the Fresh water or Salt water check boxes selected Name Initials Creating an enclosure feeding treatment plan To setup a the feeding treatment plan for an enclosure press the Treatment plan link The Treatment plan form will appear that allows you to specify various types of food You can also setup and schedule various medication
102. s e City Used to specify where a patient was found and for making entries in the Address Book e Clinicians for consult Used to schedule a consult with a specific clinician on the treatment sheet e Collection method The methods used to capture fish from the wild e Collectiion vessel The vessels boats used to capture fish from the wild e County Used to specify where a patient was found and for making entries in the Address Book Dosage units The units used to specify a dose per kg Used by the Medication Editor when setting up a dosage for a liquid drug The typical value is ml Ear medication type These are the choices available when ordering ear medications on the treatment sheet e Eye antibiotic These are the choices available when ordering ophthalmic antibiotics on the treatment sheet e Eye NSAIDs These are the choices available when ordering ophthalmic NSAID medications on the treatment sheet e Fecal parasites Used when recording results of fecal examinations e Formula These are the choices available when ordering formula on the treatment sheet Image type Used to specify the type of image when a new image is dragged and dropped onto a patient s chart Injury cause Used to specify the cause of injury Keyword Used to save special keywords in the patient s chart These can be used to search for patient s with special problems or that were treated with special treatments Lab res
103. s are customizable so the fields that you see may differ from the screenshot You can also specify the patient s weight body condition keel score age and sex making entries in the appropriate fields at the top of the form Eye exams The eye exam form allows you to record your observations and to color code each eye to indicate the severity of the damage The color coding scheme is very subjective but if used consistently it can be very effective in demonstrating changes over time The color codes range from red completely blind to bright green perfect vision There are fields to record the PLR and menace response as well as the results of a corneal stain The Notes fields are used to record any other finding including results of a fundic exam an lg ome Stain Notes Severe chorioretinitis with floating debris and fresh blood covering 50 of the pecten Show abbreviations 24 vence HL Stan Biometric measurements Biometric measurements can be recorded using this form The actual measurements to be recorded are based on the animal s species group For example you can record the weight wing chord culmen length and hallux length for a bird and you can record various Carapace measurements for a turtle Flight evaluations Results of flight examinations can be recorded and scored using a color code scores for both the ability to fly and the sound level can be recorded The color coding sche
104. short period of time that is required to perform the backup so you should plan to do the backup during a slow period or after hours When you press Step 1 a window will pop up Backup wizard momentarily This stops the database and the green light should change to red If the Backup the database and attachment image files rye color does not change then your Window s user account Restart the database server probably does not have the correct access rights Stop the database server Once the light has turned red press Step 2 This automatically opens each folder that has data that needs to be backed up This is done as a convenience for you but the actual backup procedure that you must perform depends on if you are burning the data to a CD DVD or copying it toa secure network drive 97 Once the backup procedure is complete you can close all the folders that were opened in Step 2 and press Step 3 A window will popup again to restart the database and the light should turn back to green At this point the backup procedure is complete You can view the history of all backups by choosing Help gt About from the main menu A list of all database maintenance including backups and updates will be displayed Settings editor The Settings editor is used to do maintenance or make configuration changes to the database It is accessed by choosing Tools gt Maintenance gt Settings editor from the main menu This funct
105. simplified and does not include the band tag fields since you cannot specify a band or tag for multiple animals at once 65 Transfer After editing modifying the patient list and entering your initials press the Ok button The standard Transfer form will be displayed Fill it out accordingly and press the Ok button Set patient info This function allows you to simultaneously set modify several different properties for multiple animals in a specific location The following properties can be set e Band tag e Ageln choose from the list that will appear when you click in cell Age choose from the list that will appear when you click in cell e Sex choose from the list that will appear when you click in cell e Status choose from the list that will appear when you click in cell e Final date enter in ccyy mm dd format Note that this field must be filled in with a valid date if you choose a Status that requires a Final date e Release approved check the box for yes Expected release date enter in ccyy mm dd format e Neonate check the box for yes e Keywords anything entered here will be appended to the patient s current list of keywords Note in order to modify a patient you must place check the box in the first column To leave a patient unchanged clear the check box Also note that the Patient id and Species columns are for informational purposes only They cannot be modified here You can right click on a
106. ssed The drive letters are separated by a comma For example s t would be an appropriate entry here Enter the Windows login username and password required to access these folders Your network administrator may need to provide this You will need to restart RaptorMed for the changes to take place When RaptorMed starts a command prompt window will popup momentarily as the connection to these folders is established As a test try to view any image for an existing patient If you can view an image then you have configured this properly If the images for any patient do not appear then you may have entered the wrong username or password 91 List choices Edit list choices There are lists to choose from throughout the program In general the choices in these lists are configurable To edit these choices select Edit gt List choices from the main menu A window will appear that allows you to select the category list you want to edit You can add a new entry by pressing the button You can delete the selected choice by pressing the button and you can edit the selected choice by double clicking it In addition you can copy the selected Location by pressing the Copy button indicated by the arrow in the screenshot The following category lists can be edited Age Used to specify the patient age on admission and the current age e Chemistry source Used to specify the source of the results for blood chemstrie
107. ssion date The date of admission e Final date The date when the patient is finalized i e release died euthanized etc Status The current patient status The basic choices are described in in e this table There may be additional status codes that are specific to your installation e Location The patient s current location It is very important that this be kept up to date e Band color unique characteristic Any characteristics that uniquely identify this patient This is useful to tell this animal apart when in a group It can be an ID band number an ear tag number an ink pen color mark or even an unique behavioral trait Expected release date The date you expect this patient to be ready for release This is used in the Event Planner to plan release events Team The team that this patient is assigned to This feature may not be enabled on your system e Summer year round weight The ideal weight in grams for this patient This value is used for the summer or year round if a winter weight is not also specified e Winter weight The ideal weight in grams during the winter months e Husbandry notes Any unique husbandry related notes for this patient Away from to Dates during which this patient will be away from the facility This is primarily used for resident animals that are out on programs In these cases feeding instructions for these patients will not be printed out on the daily trea
108. te that the next patient Id is automatically selected You should almost never have a need to change this id The Admission date and Species are mandatory The species can be chosen from the abbreviation list or you can press Lookup link to choose the species by their common names All other fields are optional but it is important to enter as much information as is available as some of it is required on various state and federal reports There are fields to enter information about where and when the patient was found In addition you can enter information the Presented by fields about where this patient may have been transferred from another rehab organization for example New patient Patient info Id 2013 00126 Admission date 2013 03 11 Species Age Sex Where when was patient found Date 2013 03 11 Name Presented by Mobile phone Email History Behavior at capture Behavior since capture Treatments or food Cause of injury Transporter Admitted by des _ Release where found Information for either address where found and presented by can be retrieved from the Address Book by lg pressing this button Click here to pull the lat lon from the RaptorMed Google Map Click here for more information on the Address Book You can copy the contact information from the Where found fields to from the Presented by fields by pressing the
109. tment sheets These dates are ignored unless the Away offsite checkbox is checked see below Training level Used for resident animals that are trained or worked by handlers Each patient can be assigned a training level This setting is used in the Handler Training Log which allows you to keep track of which handlers have been trained on 12 which animals The training level ranges from Beginner to Master If you leave this field blank then this animal will not be included in the Handler training function Keywords Each patient can have keywords assigned to them for easy retrieval at a later date For example a patient that is part of specific treatment trial can be tagged with a special keyword You can enter any random text or press the button and choose from a pre defined list of keywords Any number of keywords can be added and should be separated with commas A quick search for patients based on many characteristics including keyword can be quickly performed using the Advanced Search Tool information that you want to keep readily available This information is displayed at the top of the patient s record in the Summary area and printed on the daily treatment sheets Release event You can use this field to store information about an upcoming release event that this patient is scheduled for You can manually enter information here but this field is typically filled in automatically by the Event Planner
110. to Google Map from the main menu A window will appear that allows you to specify A date range e Individual species just enter the species codes Any number can be entered with a space between them If nothing is entered here then all species will be exported e The species group can also be specified to export only reptiles for example e You can also select whether to display the found location in addition to the release location The number of patients will be displayed and then a newly created Google Map will be displayed Each release is indicated by a balloon that is color keyed based on species You can click on each balloon to view information about the animal that was released Bandit integration All federal bands that are placed on avian patients prior to release must be Provide a date range From 2011 01 01 To 2013 07 26 Optional species code s RTHA Species group avian raptor Show found location a Id 16033 RSHA Date 2012 07 11 Lake J of Cat AH Pi g A PR Statio j 2 Denver a F reported to the Bird Banding Lab BBL This is typically done through the use of the Bandit software You can manually enter the data into Bandit but this is cumbersome time consuming and error prone RaptorMed simplifies this process Choose Report gt Bandit from the main menu You will be prompted to enter a date range Once you specify a range and select a folder to save to Ra
111. ults source Used to record the source i e lab or instrument that generated the results of a specific sample test 92 e Lab test Used to specify a lab test that was run on a sample e Location Used to configure each separate enclosure or cage for housing patients e Patient skill level Used to specify the skill level required to do a treatment on a particular patient This option may not be available in all installations Problem Used to record the various problems and diagnoses e Release id type Used to specify the type of release identification device that was used when a patient is released Typical choices include Leg band and ear tag This choice is made on the Release form e Reason for euthanasia Used to specify the reason that a euthanasia was performed e Release id type Used when creating a release record to specify which type of permanent id was placed on an animal Typical choices include Leg band ear tag etc Reminder category Used to categorize reminders They can be any descriptive text such as a department or person s name and can be used to sort the reminders in the Reminder Viewer Sample type Used to specify the type of sample i e blood biopsy etc e Species group Used to specify a group of species such as avian avian raptor avian songbird or mammal Note that the species groups are hierarchical and each sub category is separated by a colon Stain Used to specify the sta
112. w the animal was collected This is useful when collecting aquatic animals for an aquarium Press the Collection details link and a form will appear that allows you to specify random details about the collection the method used i e dipnet hook and line etc as well as the depth and water temperature The Release where found check box can be selected to indicate that this patient is supposed to be released where it was found or if the finders indicated interest in being involved with the release When the Ok button is pressed the new patient is added At this point the patient is in the system but the following needs to be done in order to complete the entry e The physical exam findings and problem list should be entered The patient s location enclosure must be specified The treatment plan must be specified Viewing the patient chart The patient chart is accessible by double clicking on the patient in either the patient or the enclosure cage list The chart is divided into three sections The Patient Summary This section displays a patient overview and includes things such as the admission date species the age and the number of days in rehab It also shows the problem list where the patient was found and any other special notes The Action Bar This section has a series of links to various functions that allow you to edit the patient s information or treatments as well as manage the problem
113. web page __ Neonate orphan gt Resident animals _ Away offsite _ Staff will feed _ Feed separately __ In rehab _ Geriatric _ Needs cope __ Non native L Cold intolerant gt Feathers __ Needs imp __ Waiting for molt _ Needs molt chamber ssl Summer year round weight 1200 Winter weight Husbandry notes Away from to Training level v Keywords Notes Surgery on 2012 07 29 Release A Raptor Age and sex related characteristics Adult plumage dark brown iris Co e e BBL are typically used although this is not absolutely required For non avian patients you can used any scheme that works for you Many facilities use the genus species as the basis of the abbreviation For example the opossum is Didelphis virginiana and its abbreviation could be DIVI Another option is to create easily recognized abbreviations for a species so the opossum could be OPOS Any abbreviation can be used as long as two species do not have the same abbreviation The species abbreviations are defined in the Species Editor e Morph Any color morphology or subspecies information This is useful for species such as screech owls that have different feather colors Age In The age on admission Age The current age This age should be updated as necessary For example all birds traditionally gain a year of age on Jan 1 e Sex Male female or Unknown 11 e Admi
114. y pressing the button You can edit and existing dosage by double clicking any entry in the list on the right side You can add or remove the selected dosage by pressing the and buttons The dosage editor form is displayed when editing or adding a dosage The following fields are on this form 105 e Name The name of the medication This must exactly match a corresponding entry in the medication list e Form The form of the medication This must exactly match a corresponding entry in the medication list Frequency Frequency the dosage frequencies that this dosage applies to You can list more than one Planned dosage 0 15 mg L separated by a comma For example SID BID TID Planned dosage the intended dosage in mg kg This is for informational purposes only and is not 0 15 per used in any dosage calculations Actual dosage Specify the amount here The volume units for the dose and the units for the destination aquarium must be specified Actual dosage At any time you can backup the medication formulary by pressing the Backup link As the process of editing the formulary is somewhat detail oriented it is not a bad idea to perform a backup before making any edits When you make a backup the formulary is stored in a file that contains the date and time If an error is made you can easily restore a saved backup by pressing the Restore link When restoring a formulary from a backup you will b
115. you can run The Animal summary report lists all the Certified people for each animal e The Handler summary report lists the training history of each person for each animal Transporter text messages The function allows you to quickly and automatically send a text message to all Transporter people in the Address Book which are within a specified radius of an injured animal To access this function choose Tools gt Contact transporters from the main menu To use this function 1 Find the location of the injured animal on the Transporter Google Map Click here for information on creating the the map This will store the location of the injured animal in the Windows clipboard 2 Choose Tools gt Contact transporters from the main menu The text message for will appear 3 Press the globe button to copy the location you just stored from the map 4 You can enter the city s name This will be inserted into the text message that will be sent 80 Send a text message to transporters Latitude 35 34985586071352 Longitude 81 04751586914062 City Huntersville Count transporters in radius Send single message Clear log Jill Thor is within specified distance J cae J Hee Choose the desired Distance This is the radius in miles that will be used to search for transporters Press the Count transporters in radius link to see how many people are in the desired radius You can increase or
116. yyy mm dd 40 Problems You can maintain a problem list for each patient This list is displayed on the patient s main chart in at the top in the Summary area Problems can be added and removed An initial and end date can be specified and you can mark if a Diagnoses amp problems problem has been resolved A Description Initial date Resolved green check indicates that the date problem is resolved while a red x 1 Fracture 2012 07 04 indicates it is still an issue humerus left rv 2 Neurologic 2012 07 04 2012 08 01 head tilt circling To add or edit problems click on the Problems link in the Action Bar The current list of Diagnoses amp problems problems is displayed to the left You can right click ee aae Initial date Resolved date Las E Emaciation 2012 09 04 on an existing problem to Fracture coracoid right 2012 09 04 remove it set the initial or resolved dates or to switch Its status When a problem is marked as resolved the Resolved date is automatically Set tO choose a couse of injury ener the current date m You can add a new problem from a list of pre configured problems by double clicking on any of the entries in the list to the right If there is a problem not currently in the list that you would like to add just enter it in the edit field in the lower right and press the button There are few problem choices that have special

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