Registration Guidelines - VISIT JAPAN ASIA Travel Mart
Contents
1. Please register on English or Japanese page whichever you prefer Note that you do not need to register on both of the English and Japanese pages Please complete your basic information and Matching member information registration by Friday May 15 2 Note that you cannot change the following items Name Gender Name as appears in passport Visa application See Page 5 for further information About the business matching system 3 VISIT JAPAN ASIA Travel Mart 2015 uses a business matching system whereby both buyers and sellers can request appointments Flow of information registration business matching process Matching information registration Matching information registration Register information required for matching process Search D Matching 9 4 o Search sellers and request appointments directly Search Notice of recommendations for business meetings that meet the requirements of both buyers and sellers Ex We recommend that you meet with Company xxx Set up a business meeting appointment A business meeting appointment will be Make appointment set up once Buyer Seller authorize a business meeting request me both companies agree 4 Determine appointment session time The system will automatically determine dates and times for appointments set up in step 3 Optimized scheduling is designed to enable more efficient business meeting2. VISIT JAPAN ASIA Travel Mart 2015 For Buyers Basic Information amp Matching Member Information Registration Guidelines Buyers register as follows 1 Basic information Register information required by Buyer s Secretariat of VISIT JAPAN ASIA Travel Mart 2015 Profile company information View Familiarization Trip schedule select trip Passport information Visa information 2 Matching member information Register information required for business meeting appointment matchingc 1 Conditions you require for business meeting match ups PR geared toward sellers 1 For details see Page 3 Projected Schedule Date Schedule Wed April 22nd English registration site set up Mon April 27th Japanese registration site set up V The following schedule applies to only buyers whose participation has been authorized Vv Authorization of Buyer participation started Tue April 28th Mail buyer page login link set up e mailed Buyer Page Registration information update system launched Deadline for both types of registration e Buyers will receive an authorization e mail as of Tuesday April 28 on how to create a login password for the Buyer My Page link e Registered information can be edited on the Buyer My Page except for certain information 2 e The English registration page will be established first on Wednesday April 22 The Japanese site will be set up on Monday April 27
3. a passport bea ke application will be prepared using the said Alphabetical characters Home Airport Departure amp Arrival Seat Preference 3 ha NOT Guaranteed It will be based on availability Date of birth Year Month Day Nationality SA Familiarization trip itinerary 1 China A Kyushu North Smoking No smoking Smoking No smoking Familiarization tri China B Golden route ETEN The type offfam courses are pre allocated to each country so please select your fam course accordingly _ Familiarization trip course chee Required Not required The confirn tion of the fam course selected will be subjedfjto availability you want to participate in Visa application If you already have a valid visa for v In the event the preferred fam course is unavailable buydiis may be given the option to join a different fam course ind Intended place to apply Muslim Fam ourse is available only for selected buyers fro Malaysia and Indonesia for visa Please do not sect the Muslim fam course if you are not with the eligibility criteria EE Those who already have a valid visa for visiting Japan thi ime are required to uplosfiffyour visa copy jpeg Visa Copy jpeg image Image Please click the button and select your visa copy jpeg Ip to 1MB image can be uploaded D You can c
4. agata E Fukushima i E Kanto i Ibaraki E Tochigi E Gunma i E Saitama E Chiba El Tokyo i I E Kanagawa i fi El Hokuriku Shinetsu i E Nagano E Niigata E Toy I Ishikawa E Fukui Region of the potential seller you wish Tokai 18 kaien une Select the region where you want j E Gifu E Mie Kinki to have business meetings with El Shiga El Kyoto sellers E Osaka E Wakayama E Chugoku i Tottori El Shimane i E Hiroshima E Yamaguchi i E Shikoku i i El Tokushima E Kagawa El Ehime li El Kochi E Kyushu Okinawa i E Fukuoka E saga E Nagasaki fi Oita E Kumamoto E Miyazaki J TE ee vn MK eee eee eee ee ee ee ee es a Please mark all items that apply AI Tourism information E Local tourism information E Regional Model Route I El Event information Other i E Hotel E Ryokan B other Indicate all of your requirements Transportation Transit _ _ for business meeting possibilities E i i Transportation Transit Note that the more details you Theme park El Art museum Museum Park Zoo El Industrial facilities P provide the more sellers will be Botanical garden aquarium E Experience facilities El Entertainment El other MI enable to search you i i i I l I Tour product information which your E MICE company is searching looking for gt Medical Beauty salon E Medical Beauty salon Shopping E Outlet mall E Duty free shop Other ee eee a VE EE ee eS a e
5. ail will also enable you to identify optimal potential partners for business meetings Registration complete Authorization e mail sent Immediately following registration Beyer Registration Confirmation VISIT JAPAN ASIA Travel Mart 2015 Registration date Dear Title First Name Last Name Company Name Once you register you will _ immediately receive a notice that Thank you very much for registering with VISIT JAPAN ASIA Travel Mart 2015 p This is to notify you that we have received your registration information your registration 1S complete i Please note that this e mail does not constitute authorization of participation Once we confirm your registration details and authorize your participation j Please wait until you receive we will begin sending out Buyer Page links as of Tuesday April 28 Follow the link to create a login password e o authorization of your participation from Buyer s secretariat If you have any questions please contact the appropriate Buyer Administrative Office noted below Do not reply to this e mail Use the e mail address below for the market you are interested in BS VISIT JAPAN ASIA Travel Mart 2015 Overseas Buyer Administrative Offices Tet 81 3 6737 9446 Hours Mon Fri 09 30 17 30 closed Sat Sun and holidays E mail Inquire with the following offices depending on the market you are interested in China
6. buyer china vjatm com Korea buyer korea vjatm com Taiwan buyer taiwan vjatm com Hong Kong buyer kong vjatm com Thailand buyer thailand vjatm com Singapore buyer si r jatm com Malaysia buyer malaysia vjatm com Indonesia buyer indonesia vjatm com Vietnam buyer vietnam vjatm com Philippines buyer ines vjatm com India buyer india vjatm com Follow the guidelines in the e mail to create a login password For the Buyer My Page Tue April 28th Click on the link to login page and Authorization e mail from buyer s secretariat create a password and proceed to your Buyer My Page Contains e Link to page for setting your password Your ID Create a Buyer My Page login password meg ean VISIT JAPAN ASIA Travel Mart 2015 Fri May 8th Enter your registered e mail address and set ear Ms Mayu Sekino Enter the e mail sent from secretariat and your preferred password lt T HT THM ME ee E mail Password 2000000000 Oo ME EE EE EE Es ms Available characters for password your password Your e mail address will be your ID for your Buyer My Page of VJATM2015 Keep the following in mind when you set your password Your password must be at least six and less than thirteen single byte English characters You must use at least one letter and one number Ex vjatm2015 Click Submit Once you are finished setting your passwo
7. e ee ee ee ee Matching Member Information Registration ji Enter details of tourism content a and information you would like to see from the seller This will help Japanese Westem Chinese Haral Other the seller when they make an Lanquage Service appointment with you Language Service Green Tourism Ex Please provide us with a tour that will emphasize our experience of your industrial Green Tourism I Special comments concerning the i above Tour product information up to 1200 characters J Tee LU a a KE KE KE mm 7 10 Korn TAKET proceed E to the next step Matching member information registration Registration Completed Thank you for your registration The Buyer s Secretariat will send an e mail notice that we have received youe Please note that the e mail does not constitute authorization of participation information on next page Once you finish confirmation please click on Register as Matching Member If you complete both registrations you will see this message The tips for your successful business matching By not excessively narrowing down your selections you will receive more business meeting requests from sellers Select all that apply e Please select items enter information as detailed as possible More sellers will approach you if you make it easier for them to search for and find you More det
8. egistration Matching member information registration Matching member information registration About the matching member information registration Registration for Business Matching Sessions The B2B meetings for the VJATM2015 uses the matching system Buyers are required to fill in all the necessary information to enable the system to set up your business meetings with the Sellers successfully Please click confirm once you have completed the matching member information registration Buyers will be able to start using the matching system which will begin on or after May 14 All Flelds marked with W are required JE eee eee eee eee ee Register information of Expertise Charged work i yo to 100 characters VJATM2015 participants i Language proficiency iiaii in English i i i i Language proficiency i in Japanese T i i i Hesse mark all items that pph i il Mandarin Shangnainese Cantonese i i Ability of other languages Tarwaness Korean ha exchuding Enghsh and Japanese Malay Indonesian F Vietnamese Hin l i a EEE SSS SSS SSS SSS SSS SSS SSS SSS SSS I i Buyer s Company Profile Info for i Sellers Please enter the informabon the general profile company nature of business and i ype of tour products of Japan whi Ur COND ITY Nea IS With I L TI rl t i nt of l i J and about your appointment status Check the followings as you prefer The message notice will be deli
9. heck itineraries for the Fam pc Trips of each country EE The type of fam courses are pre allocated to each country so please select your fam cou Familiarization trip course te The confirmation of the fam course selected will be subject to availability you want to participate in In the event if the preferred fam course is unavailable buyers may be given the option to fam course instead Muslim Fam Course is available only for selected buyers from Malaysia and Indonesia Please do not select the Muslim fam course if you are not within the eligibility criteria Referencing the information above select 7 ene the Familiarization Trip of your choice Food restrictions E Beef must be avoided E Pork must be avoided O Raw fish meat must be avoided El other Seating is limited on the trips Note that we may need to make adjustments depending on the number of applications Other Special Needs received LL a a ee eee ee NEXT Matching member information Click on Next Matching member information Matching Member Information Registration Next register the information required for the business matching system Based on the registered information you will receive recommendation selections and sellers will be able to search for you once the matching appointment system is launched See Page 3 flow part 2 Buyer Registration VISIT JAPAN ASIA Travel Mart 2015 Basic information r
10. iwan vjatm com Hong Kong buyer hongkong vjatm com Thailand buyer thailand vjatm com Singapore buyer singapore vjatm com Malaysia buyer malaysia vjatm com Indonesia buyer indonesia vjatm com Vietnam buyer vietnam vjatm com Philippines buyer philippines vjatm com India buyer india vjatm com
11. le Title gt Mr Ms Company Name Website English Website Original Language Department Job Title Please mark all items that apply FIT Group tour Package tour Educational trave Line of Business Incentive Planned tour MICE Cruise Other category E mail Address E mail Address for confirmation Enter again for confirmation E Mail Address Mobile Country amp ha Postal Code Only numeric or alphanumeric no hyphens City Company Adress 1 2 2 Level 1 Tokyo Building 1 1 1 Otemachi Tokyo Japan Company Adress 2 Phone f without country code FAX without country code EE Er mm mm ME HSE HS GS m DE GS GS Dm Dm GS GS DS GS GS DN dn mn E KE KE Mobile Phone Kg E E E E E E E E E E E E H E E E a a Basic Information Registration TE EEE Contact person during i your absence Name Please enter the name of those who will be able to contact with us while you are away Contact person during your absence Phone Please enter the phone number of those who will be able to contact with us while you are away EE Passport Copy jpe pr pyGpeg Please click the button and select your passport copy jpeg Image image age Up to 1MB image can be uploaded Name as ars in i ppe Please enter the name appears in your passport in Alphabetical characters Documents for vis
12. rd go back to the Overseas Buyers page and login SCHEDULE E Click Overseas Buyers LOGIN Copyright VISIT JAPAN ASTA Travel Mart 2015 All rights nesen Contact Privacy Policy Buyer s Secretariat of VISIT JAPAN ASIA Travel Mart 2015 e mail dick here Buyer Individual Page VISIT JAPAN ASIA Travel Mart 2015 Login to individual page Buyer C Enter your ID e mail address and password to log into your Buyer My Page Basic registered information and matching information can be updated on your Buyer My Page Please note however that the following items cannot be changed Name Gender Name as appears in passport Visa application If you need to change this information once you have registered contact Buyer s Secretariat Information for buyers will be displayed on your Buyer My Page Check this information periodically Business meeting appointment matching with sellers will begin Thursday May 14 Registration must be completed by Friday May 15 the Buyer My Page login described above will end Friday May 8 Please complete preparations for the matching process to begin Thursday May 14 Buyer s Secretariat of VISIT JAPAN ASIA Travel Mart 2015 e Tel 81 3 6737 9446 amp Hours Mon Fri 09 30 17 30 closed Sat Sun and holidays E mail Inquire with the following e mail address depending on your market China buyer china vjatm com Korea buyer korea vjatm com Taiwan buyer ta
13. s Through your Buyer My Page you can obtain the information you need prior to your meeting including meeting schedule profiles of the company you are meeting with topics you want to discuss etc In addition you can also contact the seller ahead of time by sending them a Business meeting on message appointment day OVERVIEW OVERSEAS BUYERS Japan Endless Discovery a3 AAS Ae gt el Kyoto Kifune Jima Shrine ya a a 5 NTE Je Nec MAKUHARI MESSE International Exhibition Hall 8 IATM 015 NI VVES LJ The VISIT JAPAN initiative which was launched in 2003 represents the long term effort of the Japan National Tourism Organization INTO to promote and increase the number of foreign tourists to Japan With strong support from the government and private sectors the Visit Japan program is designed to bring key industry players together to develop attractive travel products in its bid to showcase Japan to the world Last year s figure of foreign visitors over 13 million not only meant that our goal of 20 million visitors to Japan is getting closer it also marks our dedication in establishing Japan s appeal as a OVERVIEW SCHEDULE Registration Will be opened at 2 00pm Wednesday April 22 Japan Endless Discovery a3 HAS BAT3 AP Appointment Matching Will be opened at 2 00pm Friday May 8 Basic Information Registra
14. tion First VJATM2015 participants register their basic information Select and fill out required information for registration in accordance with the Guidelines shown Buyer Registration VISIT JAPAN ASIA Travel Mart 2015 Basic information registration Matching member ni rmabon regisira Basic information registration BETOANE OEMS yd 4 27 A 4 70 FEOR SNE NT PER SET AAS FEE Note Only English language is available for this online registration page For registration in Japanese it will be available from April 27 Please register and complete the online registration for the 2 sections by May 1 1 Basic information Register information requered by the Buyer s Secretariat for attending VIATM 2015 2 Matching member information Register informabon requered for business meeting speoiniment matching Please confirm Bure lines for the detailed desaription of the procedures a rge you have successfully completed the online registration confrmatian email wall be sent to you son An email notification to set your password in My Page account will be sent to you on or after April 268 One you have the ocess ba My Page you may edit the inforrmaten under your base profile by May All fields marked with are required eee ee eee eee ee eee ee eee eee eee eee y Family Name KI i First Name Select enter required information Gender Male Fema
15. vered once the business matching Enter Buyer S comp any profile bad penn tw ul Information to appeal to the Please check the box if you do not need the daily message notice L sellers as detailed as possible Please mark all items that apply Local government Tourism association Regional development organization C Lodging facilities Hotel Ryokan Transportation Transit E Theme park Art museum Museum J Park Zoo Botanical garden Type of Sellers business you are Industrial facilities Plant Experience O Entertainment keen to meet i facilities MICE related facilities E Medical Beauty salon Shopping UJ Wedding ceremony Eating and drinking Gourmet Management Travel company Land operator Other Matching Member Information Registration Please mark all items that apply Purchase and Consideration of Tourism Purchase and Consideration of Tour Products Packages E Gathering Information of the Inbound Bohr Market Popularity in Japan Expected Result obtained from the Please mark all items that apply a 6 E China Korea El Taiwan NS El Hong Kong IS Thailand Singapore market El Malaysia E Indonesia El Philippines Vietnam B India P M E E E DE gt i Please mark all items that apply I E Whole Japan I i El Hokkaido fi Hokkaido j E Tohoku I i El Aomori El Iwate El Miyagi i i Akita E Yam
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