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USER MANUAL for the SOLPRINT SALES LEDGER MODULE

1. DC DEMONSTRATION COMPANY Customer Balance Tot Sales 15016 50 Tot Allocated 11536 00 Fap Amt 250 00 test payment Disc Amt 0 00 Tot Amt 250 00 Cheque Mo fi 2345667 Fap Date i 1072000 Tot Owing 3490 50 i teba creative e software GNL SOL 009 24 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Cheque Number Enter the cheque number Payment Date Enter a valid receipt date as per G L Period master File Details Enter any necessary information you wish to have in the Bank Account file for example the credit card number cash payment etc Auto Assign When completed click on Auto Assign to go to the receipts allocation screen which allows the user to select the invoices to allocate the receipt amount against This screen allows the user to select the invoices to allocate the receipt amount Against and it also shows all of the unpaid invoice relevant to this account number Customer Code Displayed automatically Customer Name Displayed automatically Receipt Number Displayed automatically Total OwingDisplayed automatically Total Receipt The total amount of this receipt Displayed automatically Allocated The amount allocated Displayed automatically To Allocate The amount left to allocate Displayed automatically Allocate Sales Receipts Misi x Customer Details Sales Receipt Num 13 EUS BEBLILDE Total Receipt Allocated To Allocate Name B B BU
2. Date NoJoumals Run Credits Posted al Receipts Journal E 12 02 06 2000 153525 00 12 02 06 2000 0 00 Paen nearr eied 12 12 06 2000 0 00 2000 J 12 20 06 2000 0 00 Header Select Cust Filter BEBUILDE Unallocated Only Allocation History Alloc Type Filter i All Allocted Unallocted Rebuild Close LWT wT l WW VF 36 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Rebuild To review a different criteria for the same customer enter a new set of details batch year etc and Click on Rebuild the information based on the revised entry will be displayed Click on Close to return to the Sales Ledgers Display Menu 4 3 Customer Allocations Review This Module allows the user to examine all allocations related to an individual customer Company Code The company code and name will be the one selected on opening the sales ledger if you wish to change this go to Entry Programs Company Code Selection and reselect Customer Allocation Review Screen Customer Allocations Review Ll Ac Ho BEEUILDE Mames E B BUILDERS LTO Type ltemNo ItemDate OrderNo JobNo_ Ex VAT Incl VAT Allocated Outstanding 12 00 4 3070672000 11 0 12 00 0 00 12 00 DR T S0 0642000 111 j 6 00 0 00 6 00 6 00 0 00 DR 11 3070672000 O00 0 3 00 0 00 3 00 3 00 0 00 DI FOB 03710 2000 FF1234 1234 2800 00 490 00 3290 00 320 00 0 00 FOS 0
3. 10 10 2000 fd 552 00 36 60 646 60 0 00 646 60 10 10 2000 1g 460 00 80 50 540 50 0 00 540 50 l Show Fully Allocated Total Receipt Displays the total receipt amount available for allocation Allocate From the Outstanding Invoices select the invoice to which the receipt will be allocated the line will become highlighted and in the column headed This Allocation enter the amount to be allocated to that invoice lt cannot be more than the amount remaining in the Balance to Pay column The amount allocated will show in the Allocated field and the balance if the amount allocated is less than the total receipt will display in the To Allocate field i teba creative e software GNL SOL 009 29 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Auto Allocate Select the invoice to which the receipt will be allocated click onto Auto Allocate and the total receipt will be allocated to the highlighted invoice Post Allocate When the entry s are completed click onto Post Allocate to post the receipt the balances will be amended automatically notes If you are unable to apply the credit for example if the invoice is not displaying click on Close the amount will be applied to the Suspense Account To change any details of the receipt click on Close to go back to the batch header and make the changes on that screen 3 2 Post To Nominal Ledger This module allows the user to post from t
4. Company Selection Comparyeode Name O H Val Wilmot Budgen 01 COMPANY BUP ral DOUBLE 5 LABELS Mw Wilmot Budgen OF Cancel Search Highlight the selection and the company name will display automatically for verification if the company cannot be seen on the screen scroll up or down or use the Search facility Click OK to continue i teba creative e software GNL SOL 009 3l USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 4 Review Programs From the Main Menu select and Click on Review Programs File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help Review Programs Customer Transaction History Batch Allocations Review This menu allows access to a selection of sub menus each one Customer Allocations Review providing easy access to the next level of options and forms ustomer nsaction History BatchAtoeions Review Cuasmer Allocations Review The following pages will take the user through the Review Programs step by step i teba creative e software GNL SOL 009 32 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 4 1 Customer Transaction History This module allows the user to display and review the transactions of an individual or all customers in any given period Company Code The company code and name will be the one selected on opening the sales ledger
5. Cos No of Item Entry s Quantity of Items Note that the system displays running totals for Total Discounts Total Net Value Total Tax Value Line w Stock Code gt gt GLCode gt gt Unit Price Disc Discount TC Net Tx 4 1 20000 00 BETESTZO0RDEF ST 0 43 0 00 0 00 1 3200 00 1715 00 2 ESS S E Z EI Clear All Allocate l 7 a owo f soo 171500 Erit Close When all line items are completed click on Print to print the Invoice and Clear All to invoice entry screen i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL To Access Credit Note Entry From the Sales Ledger Main Menu open Item Batch Entry and click on the Batch Type drop down menu Sales Ledger Batch Control Piel E Details ay pe Comp Mame DEMONSTRATION COMPANY Batch Type al Batch Date Year Period Batch Type Options ee From To Closed Sales Ledger Batch Type Current Total for Transactions entered in this Batch m Select Type i Invoices Dept Bratt IE eect C Heceipts Nominal Ledger Control Accounts Control Br Control Dp Control Acct Wat Br Vat Dp Vat Acct Disc Br Disc Dp Disc Acck Clear Close i Acemels Journals Batch Type Use the drop down menu to search for the required Sales Ledger Batch Type Invoices Credits Re
6. Post to Nominal Ledger _36 Company Selection _ 37 Customer Transaction History __ 39 Batch Allocations Review _ 42 Customer Allocations Review 44 EE genie eee de ate retest ote soe eee caectesyeet cco 46 Customer Master File eee 47 Customer Delivery Address _ 51 Dissection Codes 52 Tax Codes eee cence 53 Sales Representative a ee eee 54 Category Master ln eee eee ee eee 55 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Listings Reports Currency Exchange gt essssessesoesoeso Cont Table of Contents cont Customer Summary Listings Customer Detailed Listings Dissection Code Listings Tax Code Listings Delivery Address Listings Currency Exchange Listing Sales by Customer Sales by Dissection _ eee eee eee eee Customer Transactions by Date Sales Ledger Batch Transactions Summary Aged Balance Report Summary Aged Balance Report by Name Detailed Aged Balance Report Detailed Aged Balance Report by Name VAT Report Cash Receipts by Date ia see eee Invoice Printout see eeeeeee eee eee eres Credit Note Printout Statement Printout cccececeeees Sales by Sales Representative i teba creative e software Ko leo O 0O S GNL SOL 009
7. Summar Aged Balance Report This menu allows access to a Summary Aged Balance Report by Name selection of sub menus each one providing easy access to the es alee eae eller eee next level of options Detaled Aged Balance Report by Mame VAT Report Cash Receipts by Date Invoice Printout Credit Note Printout Statement Printout Sales by Salesrep Sales by Customer Sales by Dissectior Sales Ledger Ba Ansactions Summary Aged Balance Report Detailed Aged Balance Report Detailed Aged Batance Pby Name i teba creative e software GNL SOL 009 53 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL VAT Repere gt Cash Receipts by Date Invoice Peinteut J _ gt Credit Note Printout gt StatemenePeitote pP gt Sales by Sales Represengative The following pages will take the user through the Report Programs step by step 7 1 Print Outs Solprint Accounts provides a very flexible range from which to produce a variety of management reports and printing out these reports follows a similar procedure throughout Consequently this document will limit the number of times it shows the same images for the same process e g The report headings are self explanatory and each subject offers a menu in which the range of data can be selected with some precision by name year period batch etc Once the criteria is set the user will click on Print which will initially display the report to
8. 00 3006 00 7 111 000 6 00 0 00 600 3006400 11 ooo 0 00 00 0 00 00 2006 00 702 bor 20 00 fleooo 1500 1150 BBEUILDE EB BUILDERS LID 0 00 Epli 81500 gy37 50 Grand Total 0 00 Sx0100 3150 23750 Pritt the report WEIN Sales bp Customer Mis Ei Select Ac Na From BBBUILDE To LIBRARY Select Date Range From i 06700 To E 09700 s Click on Close when completed itteba creative e software GNL SOL 009 56 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 7 2 Sales by Dissection Codes This module allows the user to print out a list of Sales by Dissection Codes the listing may be of one or a range of codes and selected from any given period Sales by Disection Code Mm F Select Disection From To A Select Invoice Date From EZ To EZ Print Close Drop Down Menu Sales Ledger Disections Discount B O FA FREIGHT AC RETURNED CHEQUE SE SALES EXEMPT SH SALES NON TAXABLE ST SALES TAXABLE TC TAx CREDITS TD TRADE DEBTORS Ok Cancel Search Select Account No From Input the Code of the first dissection code you wish to print or use the drop down menu to select from the Dissection Code lookup file If just one code is required simply enter the same code number in the To field To Input the code for the last code in the list that you wish to print using the drop down menu if required Select D
9. 7 6 Detailed Aged Balance Report This report prints in detail the balances outstanding on each account S L Detailed Aged Balance Report Piel x ear 20m Period B Frint Close Year Enter the financial year required Period Enter the period the report in which the report is required When selection is made click on Print to display to screen then print out a report of the selected range and Close to return to the main Sales Ledger Menu In display mode use the Print icon to print out and the X to return to the main screen 7 6 1 Detailed Aged Balance Report by Name This report prints in detail the balances outstanding on each account SZL Detailed Aged Balance Report M x ear 20m Period f Year Enter the financial year required Period Enter the period the report in which the report is required When selection is made click on Print to display to screen then print out a report of the selected range and Close to return to the main Sales Ledger Menu In display mode use the Print icon to print out and the X to return to the main screen i teba creative e software GNL SOL 009 6l USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 7 1 VAT Report This enables the user to print out a VAT report for any given period VAT Report lei Select Date Range From Jo1 ogo0 To maona e Data Range Enter the tax period From and To When selection is made click on Print to
10. CONFIDENTIAL Allocated Amount allocated against the unpaid invoice list To Allocate The amount still to be allocated See below Allocate Sales Credits m x Customer Details Sales Credit Num 710 Lisal BEBLILDE Total Credit Allocated To Allocate Mame B B BUILDERS LTD 11515 00 0 00 11515 00 Total Owing 14595 50 Auto Allocate Post Alloc Close Outstanding Invoices Previous Allocations This Allocation Balance 0 00 0310 2000 490 00 0 00 05 10 2000 1715 00 11515 00 0 00 11515 00 EI l Show Fully Allocated Select the invoice to allocate the credit note against by clicking on highlighting the relevant invoice line Apply Amount Enter the amount to be applied in This Allocation column It cannot be more than the amount remaining in the Balance to pay column The balance will be adjusted automatically The total amount credited allocated will be displayed in the Allocated field and the amount left to be credited displayed in the To Allocate field No entry is required Post Allocate To change any details of the credit note go back to the Batch Header and search for the correct credit note You can only amend the credit note if it is unallocated Print the Credit Note To go to the print option screen Credit Note Batch Completion to confirm the results obtained at the end of processing Allocate Credit Notes If you were unable to allocate a credit note while in the Cr
11. P Bank Code Ha OF Close Help Bank Details Enter customers bank details if required i teba creative e software GNL SOL 009 4 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Screen Showing Packing Instructions Entry tab General Accounts Invoice Details Bank Details Packing Instructions Packing Instructions All deliveries must be fore booked Packing Instructions Enter any delivery or packing information 5 2 Customer Address File This module is used to add and modify the addresses of the various business locations Note In order to enter an address a debtor must have been set up in the Sales Ledger Master File Customer Master File Customer Addresses Invoice and Delivery M ES Ac No JBEBUILDE rai Company Code Dc Customer Hame B B BUILDERS LTO Address Mo E ml W Invoice W Delivery Statement Address Line 1 Z LEYTON DRE Address Line 2 P Address Line 3 FO Town GUILDFORD County SURREY Post Code G25 Ta Contact TREVOR Telephone 087445378 Route Code OF Close Help Account Code Enter the account code for this debtor or use the drop down menu to search through the debtor file if required The customer name will display automatically Address No Enter the address number from 0 to 999 If the address already exists the information will be displayed To enter a new address a number which has not already been used must b
12. To k From 1 17 50 To Z Zero Rated e When completed click on Print to print out a listing of the selected range and Close to return to the main Sales Ledger Menu 6 5 Delivery Address Listings This module allows the user to print out a list of all Customers Delivery Address s currently shown in the Sales Ledger Master File The listing may be of one or a range of addresses Customer Addresses Mi Ea Select 4c No Drop Down Menu From A123 Test To zl m COMCRANE COs AND CRANE LTD DEMONSTR DEMONSTRATION DEBTOR o Pit Close DUCKHAM DUCKHAM DESIGN LTD FEARONA FEARON AND PARTNERS 43 Fred Bloggs amp Co 4 FRED JONES AND PARTNERS i teba za Fred Osborne Printers creative e software Ok Cancel Seach 5 GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL From Input the Code Number of the first customer address you wish to list or use the drop down menu to select from the Debtor lookup file If just one address is required simply enter the same code number in the To field To Input the code number of the last code you wish to list using the drop down menu if required e g Customer Addresses fel Select 4c No From BEBUILDE al List a range of addresses From BB BB Builder To 12 Jones amp Co e When completed click on Print to print out a listing of the selected range and Close to return to the m
13. USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Overview The Solprint Accounts Module is a fully integrated Sales Ledger Purchase Ledger and Nominal Ledger With powerful credit control tools flexible month end routines and detailed financial reporting facilities being updated in Real Time The Accounts Module is fully integrated with the rest of Solprint allowing users to track back into jobs to see how costs are compiled look at materials deliveries profitability etc direct from Accounts i l Assumptions that have been made For this document the following assumptions have been made The reader is able to use a mouse and is familiar with the Windows environment The training manual will be used in conjunction with a demonstration of the operating system That SOLPRINT has been correctly installed and configured Crystal Reports have been installed 2 Notes and Conventions A basic rule in windows is that if you want to do something you point the cursor at a heading or item on the screen and click usually the left mouse button to open or highlight the item In this manual the word click underlined and in italics is an instruction to press the left button of the mouse The word in bold following that instruction will identify the item or command button to which the instruction refers e g click on Print means point the cursor arrow at the Print Done About button an
14. When all the line items are completed click on the button to go to the next action required Clear All This will clear the screen for the next batch entry having saved the completed entry automatically Close Will close the Credit Note Entry screen and return the user to the Batch Control screen Print This will take the user to the Print screen Allocate This screen allows you to select the invoices to allocate the credit notes against if required All unpaid invoices will now appear on the screen as per the following example Allocate Sales Credits Cy x Customer Details Sales Credit Num 710 Lust BEBLILDE Total Credit Allocated To Allocate Mame B B BUILDERS LTD 11515 00 0 010 11515 00 Total Owing 14595 50 Auto Allocate Post Alloc Close Outstanding Invoices Net Amt Previous Allocations This Allocation Balance 490 00 0 00 05 1 02000 1715 00 11515 00 0 00 11515 00 EI l Show Fully Allocated This screen allows you to select the invoice against which to allocate the credit notes that have been entered All unpaid invoices relating to the customer account selected will be displayed with one line already highlighted The Customer details will display automatically as will the Credit Note number and the following information Total Credit The total credit value of this transaction i teba creative e software GNL SOL 009 20 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY
15. When creating a NEW batch the next sequential number will be allocated upon completion of the form To enter an EXISTING batch enter the batch number if known or use the drop down menu to search through the file Batch Date Enter a valid date as defined in the G L Company file The Batch Date determines the period in which ALL transactions in this batch will be posted to The period chosen MUST be open for existing companies On entering the Batch Date much of the primary information required for this transaction will be displayed automatically including the Credit journal Number accounting period as well as Nominal Ledger Control Accounts information etc see above Click OK to open the Sales Ledger Account Journal screen From the Batch Control Screen the Account Journal screen will be displayed and will include the batch number date period etc Sales ledger Account Journals p x Batch Company Batch Ho f 304 Batch Date an A10 2000 Company bc DEMONSTRATION COMPANY PAMCNa gt gt Company GL Code gt gt Description Debit Crei Journal Details No A Date Posted Description pe USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Journal Details Nolf making a new journal entry a journal number will be generated automatically if opening an existing entry use the drop down menu to search the files Date Enter a valid date as per the
16. boxes d eg Invoice Delivery zi Clear Al Allocate Addracc az a Print Close Credit Note No _ If creating a NEW Credit note the next sequential credit note number will be the screen is completed Note P f Use tab on the keyboard to go to each next entry box bieba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL If amending an EXISTING credit note enter the credit note number or use the drop down menu to search the file Job Number Enter a Job Number if required Delivery Number Enter a Delivery Note number if required Date of Invoice Enter a valid invoice date as per G L Period Master File Order Date Enter the date of the customer order if required Delivery Date Enter the date of the delivery if required Contact Name Enter a customer contact name if required Description Enter a description or header if required the first line will appear on the invoice as the subject matter of the invoice Credit Reference Enter a Credit Reference number if required Sett Discount Enter a settlement discount percentage figure if required When the above details are entered the tab key will go next to the first row of the Credit Note Line Item Entry Sales Invoices H z Invoice Header Batch Details Ac Mo Salesrep Invoice No Job No Del No Company JDC DEMONSTRATION COMPA BEBUILDE z Peter Griffin 710 H 2227 2333 Batch No Y
17. display to screen then print out a report of the selected range and Close to return to the main Sales Ledger Menu P MisE al 4 1 of 1 Fil n Sle 75 Total 14 100 14 of 37 sales Tax Report for Company DC DEMONSTRATION COMPANY Total for Transaction Type 0 00 3 750 00 550 75 d dit 75 Total for Transaction Type 0 00 147 117 50 24 745 57 17 b63 07 Total for Transaction Type 0 00 44 00 0 00 44 00 Grand Total 1 00 143 373 50 25 089 37 162 413 7 Y al 4 J iteba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL In display mode use the Print icon to print out and the X to return to the main screen 7 8 Reports Print Outs To print out the following items follow the same procedure previously described Cash Receipts by Date Invoices Credit Notes Statement of Accounts Sales by Sales Representative i teba creative e software GNL SOL 009 63
18. if you wish to change this go to Entry Programs Company Code Selection and reselect 4 1 1 Sales Ledger Summary Sales Ledger Summary Screen Sales Ledger Summary el Fa Filters O Standing Balances Customer Batch Date Range Reselect 0 From 27 mf Rebuild Invoices 0 00 0 00 Credits Transaction Type i Invoices C Receipts Credits Journals All T Un Allocated O Stand 0 00 Receipts n Journals 0 00 yr A T tem Date ____Nype ItemNp A C No Allocated Balance E ml Select Transaction Type Balance Details Show Trang Totals y Vinse Transaction Type Allows the user to select the type of transaction required by clicking on the circle alongside the type Invoices Receipts Credits Journals All transactions of which select Un Allocated or Outstanding i teba creative e software GNL SOL 009 33 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Customer Code Enter the account code for the debtor or use the drop down menu to search through the customer file if necessary Batch Number Enter the batch number required or use the drop down menu to search the batch number file if necessary Date Range Enter the batch date range From and To if required the transactions of the type and period for the customer selected will be displayed Rebuild To review a different criteria for the same custo
19. screen for evaluation and subsequently to the print option window Select Ac No ales by Lustomer isi x From a Select Ac No To z From BBBUILDE aj To LIBRARY F Select Date Range From ft Select Date Range To i From 01706700 To 31 709700 Print Close amp Sales by Customer iM 4 1of1 20 n Sle 75 7 Total 4 100 4 of 37 Sales by Customer File x BBBUILDE Sales by Customer for Company DC DEMONSTRATION COMPANY 12 00 0 00 6 00 0 00 B 0 00 30 06 00 18000 3150 BBBUILDE BB BUILDERS LTD gooo 150 Grand Total 20100 3150 GNL SOL 009 Print the report wpe Z USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL e solnew data quotreq_rpt Print the report to a window p right now e Print the report to a window Export the report Hr Min Print the report to a printer Time EE PM Day Month Year Date T EEA The report will be printed to a window M Modify selection formula Done About C gt 7 1 1 Sales by Customer This module allows the user to print out a list of Sales by Customer the listing may be of one or a range of customer records and selected from any given date range Sales by Customer Misi x Drop Down Menu Select Ac Na Select Date Range From rr To i Print Close Debtor Lookup NEW CUSTOMER 18 PRESTO G 20 434443 at S amp 5 Press 20 Fred Usb
20. teba creative e software GNL SOL 009 44 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Description Enter a description for this entry if not already entered 5 5 Sales Representative Master File This program is used to add modify and delete the names of customer account managers and representative Each customer account has the option to enter this information for reporting information purposes Sales Rep example screen Salesrep Master File Pi fel ES Mame Wohin Srrith ci Title Mr Tel Extn 400 Fax Nox ar 932 588 401 Tel No ai 932 588 400 Mobile No arr TET TET E mail Address Jinfor sjohreerith com OF Close Help Enter the details of the sales representative as required click OK and Close to continue 5 6 Category Master File This program is used to add modify or delete descriptions of category appropriate to a customer Each customer account has the option to enter this information for reporting information purposes Category example screen Category Master File Cp x Code Descr OK Close Category Drop Down Menu example Pategor Code Lookup Code Description o oo O Overseas Printing 0z Overseas Print Broker 03 Overseas Consultant 04 Overseas Publishing 05 Overseas Repro House OB Overseas Educational FH Repro House iitebali UK Printing creative e s Ok Cancel Search GNL SOL 00
21. 6 10 2000 hhhhh 1234 0 00 0 00 0 00 0 00 0 00 DI 710057072000 F 12345 EEE 9800 00 1715 00 11515 00 3205 50 2305 50 DC 710057072000 F 12345 eee 3800 00 1715 00 11515 00 11515 00 0 00 F14 04 10 2000 P2345 feed 0 00 0 00 0 00 0 00 0 00 DR 1S O1A10 2000 12345667 0 250 00 0 00 250 00 0 00 250 00 DR 1811071072000 j 500 00 0 00 00 00 500 00 0 00 DR q7 1071072000 12345673 0 175 00 0 00 175 00 175 00 0 00 DI 716107072000 FF1234 12345 1701092 50 297691 19 1992753 69 0 00 1999783 69 i Mode ItemXtef Alloc Date Amount Aloc Type _ Reference H Clear Close Customer Ac No Enter the account code number for the debtor or use the drop down menu to search through the customer file if necessary All items Allocated under that account number will be displayed in detail see above example i teba creative e software GNL SOL 009 37 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Review New Ac_ Click onto Clear to enter and review a new customer or Close to return to the Sales Ledger Main Menu 5 Master File Entry Sales Ledger OR x Fille Entry Programe Beview Programs Master File Entry Master File Listings Reports Navigate Window Help Master File Entry Customer Master File Customer Deliver Address Dissection Codes This Tax Codes menu allows access to a selection of sub menus each one providing Sales Rep Master File easy access to the next level of options and forms Category Master Fi
22. 9 34 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Sales Ledger Summary Iofs Filters Customer Batch Date Range Reselect O Standing Balances Invoices 0 010 0 00 Credits BEBUILDE 0 From 01706700 To jo70 700 fC O00 Receipts O 00 Journals Transaction Type Invoices Receipts Credits Y Journals All P Un dllocated O Stand Balance 0 00 ltem Date Type ItemNo AVC No Allocated Balance 03 10 2000 FO6 BEBUILDE 430 00 2900 00 3290 00 3290 00 0 00 06 10 2000 DI FIO BEBUILDE 0 00 1715 00 3200 00 11515 00 3209 50 2305 50 10 10 2000 DI rle BBBUILDE 57 50 297691 19 170109250 1998783 69 0 00 1998783 69 10 10 2000 DI rir BEBUILDE 0 00 2012 50 11500 00 13512 50 0 00 13512 50 1071072000 DI r18 BEBUILDE 0 00 36 60 552 00 648 60 348 60 300 00 10 10 2000 Dl r19 BEBUILDE 0 00 80 50 460 00 940 50 0 00 540 50 E B BUILDERS LTD pees a Show Trans Totals lne Transaction Details More details of any item may be displayed by selecting an item highlight it Description F Test inforation BB BUILDER L MAGAZINES double clicking on to the highlighted line or click on Show Transaction to open a detailed screen of that individual transaction see below Click OK on the Item Display to return to the summary display screen 4 2 Batch Allocations Review This module is used to enquire against a company s batch transactions Batches
23. 9 45 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Code Enter a Sales Category Code of up to 2 characters If the code already exists the description will display automatically Otherwise use the drop down menu to search the file if necessary and the search button facility if required Description Enter a description for this entry if not already entered Click OK when completed 5 7 Currency Exchange Rate This module is used to enter and amend the default currency used in the Sales Ledger S with the option of two further currency s for comparison such as Sterling and Euro or use Each customer account requires at least one of these currency s to be entered in their master file Currency Exchange Rate example screen Currency Exchange Rates Mm Ea Currency Code STERLING Description UK Stering Base rate f 1 000000 Euro rate aa6244 Euro Zone IN A Triangulation fr zi Last Updated a 09 00 OF Close Help Currency Code Drop Down Menu example Currency Exchange Fates Lastupdated European Currency 0 638400 1 000000 09 10 00 Irish Punts 0 000000 0 678421 01709700 OF Cancel Search Code Enter a Code of up to 8 characters If the code already exists the description will display automatically Or use the drop down menu to search the file if necessary and the search button facility if required Description Enter a description for t
24. G L Period Master File A C No Enter a customer account number or use the drop down menu to search the debtor files select and enter The name of the Company will display automatically GL Code Enter an appropriate G L Dissection Code or use the drop down menu to search the file select and enter The Description will display automatically Debit Credit Enter the amount to be debited or credited in the appropriate column Repeat the above in the next line ensuring that the debit and credit columns balance The column totals will be displayed in the boxes at the bottom 3 1 7 Allocations This module is used to allocate cash receipts or credits to an invoice or to un allocate them from an invoice To access Allocations select Item Batch Entry from the Main Menu bar which opens a sub menu click on Allocations to open the Allocate Cash Receipts screen Allocation Sales Receipts or Credits Miki x Customer and Transaction Transaction Type Select i Receipts Ac No l Credits Company Joumal Details Joumal Ho e Date Amount Balance Batch Details Company DEMONSTRATION COMPANY Batch No D ate ee Allocations Allocate a receipt or credit to an invoice Account Number Enter the account code for this debtor or use the drop down menu to search through the file if required The Company name and code will be displayed automatically Receipts Credits Cli
25. ILDERS LTO 0 00 250 00 Total Owing 3480 50 io Post Alloc Close Outstanding Invoices T Show Fully Allocated The details of all of the outstanding invoices will be listed one of which will be highlighted as though selected to allocate the payment against If this is correct as this example click on to Auto Allocate to enter the Total Receipt value against this invoice Or enter the appropriate proportion against this and or other invoices The amounts Allocated and To be Allocated and the outstanding invoice balances will adjust automatically click on Post Allocation Post Alloc when ready to post i teba creative e software GNL SOL 009 25 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Receipt Posting If you do not post the payment to any of the invoices the amount will go to the Suspense Account and will be displayed in the To be Applied field of the screen To Allocate This will show any remaining amount yet to be posted from the Total Receipt Allocated This will show the amount that has been allocated applied 3 1 6 Journals Entry To Access Journal Entry From the Sales Ledger Main Menu open Item Batch Entry and click on the Batch Type drop down menu Sales Ledger Batch Control ip Ei Details mp Code Dc Comp Marne DEMONSTRATION COMPANY Sales Ledger Batch Type Batch Type ae E 0 l oe Select Typ
26. NG STERLING ad E I i Invoice Address 0 Z Delivery Address g aI Currency Display l Add 1 LEYTON DRIVE Add 1 2 LEYTON DRIVE Local iE All Town GUILDFORD 5235 M46 Tow GUILDFORD G235 TAG Foreign rer No cett Dick Tel 087445378 Tel 0874 45378 Euro l elhea lens a a a m 1i ge Disc Discount TC Met Tax al a Note a The user may change the information presented by using the drop down menus by the boxes a eg Invoice Delivery Clear AIl Allocate lm a o el Print Close Invoice Number f creating a NEW invoice the next sequential invoice number will be enerated automatically when the screen is completed G invoice enter the invoice number or use the drop down menu to Job Number Enter a Job Number if required Delivery Number Enter a Delivery Note number if required Date of Invoice Enter a valid invoice date as per G L Period Master File Order Date Enter the date of the customer order if required Delivery Date Enter the date of the delivery if required Contact Name Enter a customer contact name if required i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Description Enter a description or header if required the first line will appear on the invoice as the subject matter of the invoice Order Number Enter the customer order number if required Sett Discount Enter a settlement discou
27. STERLING salesrep Local Foreign Euro Peter Griffin Bai 13 Details Batch Company Batch Mo Batch Date Batch Pernod 1297 i 10 2000 4 Run Credits No OF Journals 0 00 T Comp Code and Hame DC DEMONSTRATION COMPANY Customer Balance Tot Sales 15016 50 Tot Allocated 11536 00 Pay Amt 250 00 test payment Disc Amt 0 00 Tot Amt 250 00 Cheque Mo fi 2345667 Fap Date i A10 2000 Tot Owing 3450 50 Close Customer Balance The total sales value total allocated and the total owing against the account to date will be displayed automatically Payment Number A payment receipt number will be allocated automatically This screen will allow the user to enter relevant information necessary to print the bank account reports Receipt Payment No The next sequential number will be allocated upon completion of this screen Payment Amount Enter the payment amount Discount Amount Enter a discount amount if required Total Amount The total payment amount will be calculated and displayed Sales Ledger Receipts iofs Receipt Details Ac Mo JBEBUILDE Currency Local Currency STERLING Company B B BUILDERSLTID Foreign Currency STERLING af Salesrep Local Foreign Euro Peter Griffin Pay Ho 13 h Details Batch Company Batch No Batch Date Batch Pernod 1297 i 10 2000 4 Run Credits No OF Journals om 0 Comp Code and Mame
28. USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL USER MANUAL for the SOLPRINT SALES LEDGER MODULE Issue One October 2001 GNL SOL 009 i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Scope This document describes the initial design for the SolPrint Sales Ledger Module NAME SIGNATURE DATE Are ven e Maureen Kilgannon QA e AUTHORISED Paul Masse BY Director y AUTHORISED BY Client name Amendment Record DATE REF REASON _ XxxYYInnn Initial Release Copyright subsists in all iteba documentation Except as permitted under the Copyright Designs and Patents Act 1988 no extract may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic photocopying recording or otherwise without prior written permission from i teba i teba i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Overview Sales Ledger Main Menu Entry Programs Ww oS Master File Entry GNL SOL 009 1 1 Review Programs i teba creative e software Contents RETETE TTT 5 E E E E ee 6 EE EE E E ES 7 Item Batch Entry sn ccc ccc cccceeeeeeeeeeeeees 8 Invoice Entry 9 Credit Notes Entry _ 15 Receipts Batch Entry 25 Journals Entry 31 Allocations gt aeaaaee 34
29. a i Ex se ren Batch si A A Allocations Fost to Nominal 2 Customer Summary Listing Sales by Customer Company Selection Customer Detailed Listing Sales by Dissection 2 Dissection Code Listing Customer Transactions by Date Customer Transaction History Tax Code Listing Sales Ledger Batch Transactions Batch Allocations Review Delivery Address Listing Summary Aged Balance Report Customer Allocations Review Currency Exchange Rates Listing Detailed Aged Balance Report Invoice Printout Customer Master File Credit Mote Printout Customer Deliver Address Statement Printout Dissection Codes Sales by Salesrep Tax Codes Sales Rep Master File Category Master Files Note Currency Exchange Rates If you are setting up the Sales Ledger begin by entering the data in Master File Entry s These are the primary modules to all of the functions that make up the Sales Ledger simply highlight and click to open up subsequent menus on the required selection i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 2 1 1 Entry Programs This module allows access to the programs for entering Invoices Credit Notes Receipts Journals and to allocate Sales Receipts or Credit Notes enter Batch Posting etc 2 1 2 Review Programs Allows the user to review historical customer transactions batch transactions customer allocations etc 2 1 3 Master File Entries Th
30. ain Sales Ledger Menu 6 6 Currency Exchange Listings This module allows the user to print out a list of all Currency amp Currency Exchange Rates currently shown in the Sales Ledger Master File The listing may be of one or a range of currencies Currency Codes Mei x Select Code Down Menu IRE Irish Punts 0 000000 0 678421 01 09 00 STERLING UE Sterling 1 000000 0 796244 01 09 00 OF Cancel Search From Input the Code of the first currency you wish to list or use the drop down menu to select from the Currency Exchange Rate lookup file If just one currency is required simply enter the same code number in the To field i teba creative e software GNL SOL 009 52 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL To Input the code of the last code you wish to list using the drop down menu if required e g Currency Codes Mm Fa Lista range of currencies Select Code From EURO ae 2 ERLING From Euro To Sterling co When completed click on Print to print out a listing of the selected range and Close to return to the main Sales Ledger Menu 7 Reports From the Main Menu select and Click on Reports Sales Ledger Op Fille Entry Programe Beview Programs Master File Entry Master File Listings Reports Navigate Window Help Reports Sales by Customer Sales by Dissection Customer Transactions by Date Sales Ledger Batch Transactions
31. am you will be presented with the Company Code Selection screen Enter a valid Company Code up to 2 characters long or use the drop down menu to search the Company Code File and select the chosen code number The company name will display automatically for verification Company Code Selection Piel ES Note This screen may also be opened by selecting Company Selection Company Code P Name from the Entry Program tab Cancel _ 3 1 2 Sales Ledger Batch Control Selecting Item Batch Entry from the Main Menu bar opens a sub menu Sales Ledger Batch Control This will automatically display the Company Code and Name chosen as the default code and name for the transaction Note See also Company Code Selection C iteba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL To access the Item Batch Entry options click on the Batch Type drop down menu Batch Type Options Sales Ledger Batch Type Select Type C Credits Receipts i amp eenels i Journals Coresi i Sales Ledger Batch Control Piel ES Details ay pe Comp Name DEMONSTRATION COMPANY zi Batch Type Batch Date Year Period a From To Closed Current T otal for Transactions entered in this Batch Bank Details Peconi Dept Branch AVL SCEE sl GA fo Nominal Ledger Control Accounts Control B
32. ate Range From Input the date from which you wish the record to be printed If just one date is required simply enter the same date in the To field To Input the date of the last record that you wish to be printed Sales by Disection Code im Ea Select Disection Print Out of Sales by Dissection e g From sE a code numbers To Ive aj From SE Sales Exempt Select Invoice Date Pom 01706700 To VB Bad Debt vat Gs From 01 06 00 When completed click on Close Py To 31 09 00 out a listing of the selected range and Close to return to the main Sales Ledger Menu Reports print outs i teba creative e software GNL SOL 009 57 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 7 3 Customer Transactions by Date This module allows the user to print out a list of Customer Transactions by date the listing may be of one or a range of customers and selected from any given period Customer Trans by Date ial Fa Debtor Lookup AeMo Names NEW CUSTOMER 18 PRESTO G 20 434443 ef S amp S Press 28 Fred Osborne Printers 29 HARVEY S 30 2 Print Limited 32 TEST 122 Ok Cancel Search Select Date Range From To ca Select Account No From Input the Code of the first customer you wish to list or use the drop down menu to select from the Debtor lookup file If just one customer record is required simply enter the same code number
33. ceipts Journals amp click OK In this example select Credits and click OK to continue 3 1 4 Credit Note Entry This Module is used to enter debtor credit notes Batch Control Screen Note The Credit Note Batch number is generated automatically i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Sales Ledger Batch Control Iof x Details Comp Code Dc Comp Mame DEMONSTRATION COMPANY 1295 mI Batch Type Dc Batch Date Jo 0 2000 fear 2001 Period 4 Invoices From a 10 2000 To E 1072000 Closed Current Total 0 00 for 0 Transactions entered in this Batch Pank Details nasa Dept Branch HADSE Nominal Ledger Control Accounts Control Br p Control Dp p Control Acct 3210 Wat Br a Wat Dp p Vat Acet 4202 Disc Br Disc Dp Disc Acct io Clear Close Batch Date The Batch Date determines the period in which ALL transactions in this batch will be posted to The period chosen MUST be open as defined in the G L Company file for existing companies On entering the Batch Date much of the primary information required for this transaction will be displayed automatically including the Credit journal Number accounting period the current total and number of Credit notes in this batch as well as Nominal Ledger Control Accounts information etc see above Batch Closed If this is a NEW batch o
34. ck on Receipts or Credits as required i teba creative e software GNL SOL 009 28 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Journal Number Enter a valid Journal number or use the drop down menu to search the files for the item to be allocated Allocation Sales Receipts or Credits Customer and Transaction 4c Mo BEBUILDE Company B E BUILDERS LTD Journal Details Joumal Mo 13 z Date pao Amount f 250 00 Balance 250 00 Batch Details Company DEMONSTRATION COMPANY Batch No Date Type DF 1297 a A10 2000 Amount 700 00 Tranzaction Type Select i Receipts t Credits On Completion The date and amount of the item will automatically be displayed The batch type number amount and date will also display for verification Allocate Click on Allocate to open the Sales Receipts screen This screen will automatically display the receipt details and list the outstanding invoices related to the account selected see example below Allocate Sales Receipts isl ES Customer Details Sales Receipt Num 13 HBS BBBUILDE Total Receipt Allocated To Allocate Name B B BUILDERS LTO 250 00 0 00 250 00 Total Owing 2015790 79 Auto Allocate Fost Alloc Close Outstanding Invoices Net Amt Previous Allocations This Allocation Balance UL 10 10 2000 rle 1701092 50 297691 19 0 00 rl 2012 50 13512 50 0 00
35. d click the left mouse button Solprint Management Information Systems include several features which enable the user to point and click to speed up the process of accessing and entering information These include automatic data display and drop down menus from which the user may browse and search a data base e g to use the drop down menu means point and click on the box to the right of the item to open up files for that item Ac Mo a i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Most Tool Bars also include the icons which allow the user to delete copy cut paste save etc that are typically found in a windows application SolPrint Main Menu alol x File Estimating Notes Window Help 4d rom Qe HX 8 The following pages will guide the user through the basic steps required to use the module more effectively 2 Sales Ledger Main Menu 2 1 The Menu Bar basic steps The Menu Bar provides access to the various modules comprising the Solprint Sales Ledger the following diagram shows the drop down menus to those modules To access the Sales Ledger options simply click on to the appropriate tab as shown along the top edge of the menu bar select the module required and click to open Sales Ledger OI Fille Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help
36. e SAE Year Period Invoices Invoices From To Closed Credits Dept Branch Nominal Ledger Control Accounts Control Br Control Dp Control Acct Wat Br Vat Dp Vat Acct Disc Br Dizc Dp Dise Acct Clear Close Batch Type Use the drop down menu to search for the required Sales Ledger Batch Type Invoices Credits Receipts Journals amp click OK In this example select Journals and click OK to continue i teba creative e software GNL SOL 009 26 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL This Module is used to make journal entries in batches or individually Batch Control Screen Sales Ledger Batch Control Oe x Details Comp Code oc Comp Mame DEMONSTRATION COMPANY 1304 Batch Type D3 L Batch Date 01710 2000 Year Eam Pe 4 Invoices From an 710 2000 To 31 Can I a Curent Total for Transactions entered in this Batch Fank Wetails Peron Went Branch AL Asereh Note The Receipt Batch number is generated automatically upon completion of the form If you try to access a batch already in use by another user a warning message will be displayed and you will not be able Nominal Ledger Control Accounts Control Br ai Control Dip oi Control Acct 3210 Vat Br oi Vat Dp oi Vat Acct 4202 Disc Br Disc Dp Dise Acet to continue Clear Close Batch Number
37. e entered i teba creative e software GNL SOL 009 42 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Location Click onto the tick box which applies to the entry where the Invoice Delivery or Statement will be sent to Address Enter the debtors address and post code that relates to the entry Contact Enter the name of the person to contact at this location Telephone Number Enter the telephone number for this location Click OK to complete this entry 5 3 Dissection Codes Master File This module is used to assign General Ledger Dissection Codes to General Ledger Accounts During invoice entry the user will assign a G L code to each line item If the General Ledger is interfaced with Accounts Receivable the amounts associated with each line item may be used to update the appropriate General Ledger Account at a later date in the form of a report etc Dissection Codes example screen Sales Ledger Dissection Codes p x Sales Dissection Code g Description PC Branch Code Dept Code Account Mo al Tax Code E Incl in Chief Exec OF Close Help Sales Dissection Code Enter a G L code of up to 2 characters If the G L code already exists the rest of the information will display automatically Use the drop down menu to search the files if required Description Enter a description of the dissection code usinbg up to 30 characters This description will display wh
38. e primary module for creating and amending information regarding customers invoicing details terms delivery address bank details client category s dissection and tax code listings currency s etc 2 1 4 Master File Listings Enables the user to examine listings for Customers Dissection Codes Tax Codes and Currency details 2 1 5 Reports This module is for creating and printing out reports for the Sales Ledger activities including Customer Transactions Age Balance Invoices Credit Notes Statements etc i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 3 Entry Programs From the Main Menu select and click on Entry Programs Sales Ledger Of x Fille Entry Programe Review Programs Master File Entry Master File Listings FRepors Navigate Window Help Entry Programs ltem Batch Entry Allocations This menu allows access to a selection of sub menus each one providing Post to Norninal easy access to the next level of options and forms Company Selection Invoices Credits Ite Receipts Journals OS Nominal Company Code SPtection i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL The following pages will take the user through the S L Entry Program step by step 3 1 Item Batch Entry 3 1 1 Company Code Selection On first opening the Sales Ledger Progr
39. ear Pernod Date Company Invoice Date Order Date Delivery Date 1292 2001 4 0502000 B E BUILDERS LTD 05 1 0 2000 oi 10 2000 05 1 0 2000 Current Total No Items Local Currency Sale Currency Contact i Smith 11515 00 1 STERLING STERLING ee Invoice Address F Delivery Address 0 Currency Display goods supplied 12 LEYTON DRIVE Add 1 2 LEYTON DRIVE Local H Town GUILDFORD Tow GUILDFORD 5235 T46 Soen Order No Sett Disc Tel 087445375 Tet 0874 45378 Euro P 12345 f o Line Items Line Oy PR Stock Code gt gt GLCode gt gt Unit Price Disc Discount TC Net Tax 1 0000 00 BETEST ZO0RDEF ST 0 49 0 00 0 001 9800 00 1715 00 Z E SSS eS ann ee eS a L EI a Clear All Allocate 1 20000 00 0 00 3800 00 1715 00 Print Close i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Credit Note Line Item Entry Using the tab key go to Line Number The Line Number will generate automatically Quantity Enter the Quantity for this Item Entry Stock Code Enter a valid stock code or use the drop down menu to search the stock code file if required the description will be displayed GL Code If the item being Credited is not an inventory item enter a G L Dissection Code Use the drop down menu to search the stock code file if required the description will be displayed automatically Unit Price Enter the unit p
40. edit Note Entry screen the unallocated amount would be entered into the Suspense Account automatically See ALLOCATIONS To Access Receipts Entry From the Sales Ledger Main Menu open Item Batch Entry and click on the Batch Type drop down menu i teba creative e software GNL SOL 009 2 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL i Sales Ledger Batch Control Mii E Details ay pe Comp Mame DEMONSTRATION COMPANY l Batch Type mi Batch Date Year Period Batch Type Options pe From To Closed Sales Ledger Batch Type Current T otal for Transactions entered in this Batch o Type Bank Details Recor Deptt Brant Wisent Nominal Ledger Control Accounts Control Br Control Dp Control Acct Wat Br Vat Dp Vat Acct Disc Br Disc Dp Disc Acck Clear Close Y Invoices E Arrmale Journals ma Batch Type Use the drop down menu to search for the required Sales Ledger Batch Type Invoices Credits Receipts Journals amp click OK In this example select Receipts and click OK to continue 3 1 5 Receipts Entry This Module is used to enter all payments received from debtors Batch Control Screen i Sales Ledger Batch Control fel ES Details Note Comp Code pe Comp Name DEMONSTRATION COMPANY 1296 The Receipt Batch number mon completion of the I
41. en invoicing Branch Dept Acct No Enter the branch code department code and account number to be updated If Accounts Receivable is interfaced with the General Ledger this account MUST be set up in the General Ledger Tax Code This field determines wether tax is entered in the invoice and credit note entry If there is a default tax code that will be displayed in the above programs i teba creative e software GNL SOL 009 43 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Sales Ledger Disections Example Discount BD FA FREIGHT RC RETURNED CHEQUE SE SALES EXEMPT SH SALES NON TAABLE ST SALES TAXABLE TC Tas CREDITS TD TRADE DEBTORS Ok Cancel Search ok caa Search Drop down menu showing a dissection code file 5 4 Tax Codes Master File This program is used to add modify and delete the Sales Tax Codes used during invoicing Each Tax Code is assigned a sales tax percentage by the user Tax mje Ea Tas Code a Fate A Description OF Close Help Tax Code example screen Drop Down Menu example Sales T ax list e g Code Rate 1 17 50 17 5 OF Cancel Search Tax Code Enter a Sales Tax Code of character If the code already exists the percentage will display automatically Otherwise use the drop down menu to search the file if necessary Percentage Enter a value for the percentage sales tax relating to this code i
42. er of the first Dissection Code you wish to list or use the drop down menu to select from the Dissection Code lookup file If just one dissection code is required simply enter the same code number in the To field To Input the code number of the last code you wish to list using the drop down menu if required e g Dissection Codes m x List a range of codes Select Code Fror ED a From BD Bad Debt Account Tor TD To TD Trade Debtor Pririt Close When completed click on Print to print out a listing of the selected range and Close to return to the main Sales Ledger Menu 6 4 Tax Code Listings This module allows the user to print out a list of all Sales Tax Codes currently shown in the Sales Ledger Master File The listing may be of one or a range of Tax Codes i teba creative e software GNL SOL 009 50 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Tax Codes Piel ES Select Tax Code 2 185 50 F 4 70 00 J et P a T 21 00 Fi 0 00 OF Cancel Search From Input the Code Number of the first Tax Code you wish to list or use the drop down menu to select from the Tax Code lookup file If just one tax code is required simply enter the same code number in the To field To Input the code number of the last code you wish to list using the drop down menu if required e g Tax Codes fei List a range of codes Select Tax Code From il
43. et Ta l fl Clear AII amee je m J Print Close Account Number Enter a valid customer account code or use the drop down menu to search the Customer Account Code records double click on the selection or click OK to enter the number Further customer details will be displayed automatically including the company name invoice and delivery address currency and sales representative Debtor Lookup Note From the A C No drop down menu the user can scroll the list or simply click on Search and enter iitteba up to 8 characters of the name to creative e software go directly to the selection NEW PROSPECT 11 Graphics Communication q2 Search Ac Na Zi 5 amp 5 Press Zo Fred Osborne Printers Ok Cancel Search USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Having entered the debtor account number the customers default information will be Displayed automatically including the company name invoice and delivery address currency and sales representative see below Sales Invoices Invoice Header me Batch Details Ac Mo Salesrep lavoice No Job No Del No Company Dc DEMONSTRATION COMPAN BEEUILDE Peter Griffin I Batch No fear Pernod Date Company lnvoice Date Order Date Delivery Date 1285 2001 4 04 10 2000 E B BUILDERS LTO I Current Tatal No Items Local Currency Sale Currency Contact 0 00 0 STERLI
44. fields shown below the listing may be one customer or a range of customers Customer Listing inl Ea Drop Down Menu HEW PROSPECT li Graphics Communication Prin 142 JONES amp CO 16 NEW CUSTOMER 18 PRESTO G 20 434443 ei 5 amp 5 Press 20 Fred Usborne Printers Ok Cancel Search From Input the Account Code of the first account you wish to list or use the drop down menu to select from the Debtor Lookup file If just one customer s details is required simply enter the same account code number in the To field To input the Account Code of the last account you wish to list using the drop down menu if required e g Select Ac No From BBBUILDE im Tor BEBUILDE List one customers details From BB BUILDER To BB BUILDER When completed click on Print to print out a listing of the selected range and Close to return to the main Sales Ledger Menu i teba creative e software GNL SOL 009 49 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 6 3 Dissection Code Listings This module allows the user to print out a list of all Dissection Codes currently shown in the Sales Ledger Master File The listing may be of one or a range of Dissection Codes Dissection Codes Piel El Drop Down Menu SALES EXEMPT SCALES NON TAXABLE SALES TAXABLE Tax CREDITS m TRADE DEBTORS Bad Debt VAT i Ok Cancel Search From Input the Code Numb
45. for each Invoice Credit Receipt or Journal entry will be listed Company Code The company code and name will be the one selected on opening the sales ledger if you wish to change this go to Entry Programs Company Code Selection and reselect i teba creative e software GNL SOL 009 35 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Allocation History Screen Sales Ledger Allocation History _ i S L Batch Type Batch Select Plies et certs pe Hope No ear Petes Bate POO Gun Credits T p Receipts Journal eee ee Select Transaction Type omj Header Select _ a Filter CustAcct Ref Jour Date Gross AmtOutst Allocation Amt Alloc Unallocated Only Allocation History Alloc Type Filter ie All i Allocted i Unallocted Rebuild Close Batch Year Enter the batch year the transactions of the type and period for the customer selected will be displayed Customer Filter Enter the account code for the debtor or use the drop down menu to search through the customer file if necessary Allocation History Select the Batch Allocation Type to be displayed from the range selected All batches or those batches Allocated or Unallocated All of the information regarding the batch selected will be displayed as the following example Sales Ledger Allocation History Mi E S L Batch Type Batch Select Invoices C Credits UnPosted Type No Year Period
46. he Sales Ledger Master File By entering the customers account number in the From amp To fields shown below the listing may be one customer or a range of customers Customer Listing Mei Drop Down Menu HEW PROSPECT jli Graphics Communication Pin f12 JONES amp CO 16 NEW CUSTOMER 18 PRESTO G 20 434443 ei 5 amp 5 Press 20 Fred Usborne Printers Ok Cancel Search From Input the Account Code of the first account you wish to list or use the drop down menu to select from the Debtor Lookup file If just one customer s details is required simply enter the Same account code number in the To field To input the Account Code of the last account you wish to list using the drop down menu if required e g Customer Listing fei Select Ac No From JOITEST To BEBUILDE From O1 TEST Print Close To BB BUILDER List all customer details required iteba creative e software GNL SOL 009 48 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL When completed click on Print to print out a listing of the selected range and Close to return to the main Sales Ledger Menu 6 2 Customer Detailed Listings This module follows on from the Customer Summary Listing module other than it allows the user to print out a more detailed list of any customer as shown in the Sales Ledger Master File By entering the customers account number in the From amp To
47. he one screen Invoices Credits Receipts and Journal entries yet to be posted to the Sales Ledger S L Batch Type Select and click onto the batch type required Invoices Credits Receipts Journals Batch Year Enter the batch year by using the drop down menu and selecting from the file The screen will display the batches of the type and year selected see below Sales Ledger Batch Post S L Batch Type Invoices f Credits C Receipts Journals ile ES Batch Select a ae S a __ Post Un Post 4 02 10 2000 0 00 4 0371072000 0 00 Sham Poaied Batch ear Pernod 4 04 1072000 0 00 4 03710 2000 0 00 4 04710 2000 0 00 4 05710 2000 11515 00 a a a a a S a S a a A A i teba creative e software GNL SOL 009 30 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 3 3 Company Code Selection On first opening the Sales Ledger Program the user is automatically presented with the Company Code Selection screen Should the user wish to change to a different company name whilst working in the Sales Ledger program this may be done by selecting Company Code Selection from the Entry Program Menu to display this screen again Company Code Selection OM E3 Company Code l Name orca Enter a valid Company Code up to 2 characters long or use the drop down menu to search the Company Code File and select an alternative company code number
48. he period in which ALL transactions in this batch will be posted to The period chosen MUST be open as defined in the G L Company file for existing companies On entering the Batch Date much of the primary information required for this transaction will be displayed automatically including the Invoice journal Number accounting period the current total and number of invoices in this batch as well as Nominal Ledger Control Accounts information etc see above Batch Closed If this is a NEW batch or you are returning to an EXISTING batch the batch needs to be open no tick If you wish to CLOSE an existing batch click on the box displays tick Click OK to open the Sales Ledger Invoice Entry screen Enter A C No or use drop down menu to search file From the Batch Control Screen the Sales Invoice Module will be displayed as below Sales Invoices Invoice Header Batch Details Ac No S alesrep Invoice No Job No Del No Company oc DEMONSTRATION COMPAN a J Batch Mo Year Period Date Company Invoice Date Order Date Delivery Date 1285 2001 4 oat 0 2000 Current Total No Items Local Currency Sale Currency Contact ml Details Invoice Address 0 Delivery Address Currency Display gt Add 1 Local C Foei Town c ee Order Ho Sett Disc p Z Euro p Line ltem Line Oty Stock Code gt GL Codes gt Urit Price Disc Discount YC N
49. his entry if not already entered Base Rate Enter the base rate of the default currency as 0 00 i teba creative e software GNL SOL 009 46 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Exchange Rate Enter an exchange rate for the alternate currency against the base rate Euro Zone Select Y yes N no as required Triangulation Select Y yes N no as required Last Updated Enter the date of any changes Click OK when completed 6 Master File Listings From the Main Menu select and click on Master File Listings Sales Ledger Of x File Entry Programs Beview Programs Master File Entry Master File Listings Reports Navigate Window Help Master File Listings Customer Summary Listing This menu allows Luecemiay Velalez Leirg access to a selection of sub menus each one providing easy Bissection Code Listing access to the next level of options and Tax Code Listing forms Eoi Delivery Address Listing Currency Exchange Rates Listing CustomerSummapy Listing Cu Listing ode Listing Tax Delivery Address Pisting i teba creative e software GNL SOL 009 47 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Currency Exchang Rates The following pages will take the user through the Master File Listings Programs step by step 6 1 Customer Summary Listings This module allows the user to print out a summary of any customer as shown in t
50. in the To field To Input the code of the last customer code you wish to list using the drop down menu if required Select Date Range From Input the date from which you wish the record to be printed If just one date is required simply enter the same date inthe To field To Input the date of the last record that you wish to be printed print Ouch Tnansacnions oy Date Select Ac No From OITEST a To DEMONSTR mI From 01 TEST e g To DEMONSTRATE Select Date Range From far M06 A010 From 01 06 00 To 20 09 00 To 31 09 00 f Close When completed click on Print to display to screen then print out a listing of the selected range and Close to return to the main Sales Ledger Menu i teba creative e software GNL SOL 009 58 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 7 4 Sales Ledger Batch Transactions This module allows the user to print out a report for Batch Transactions giving the details of the items contained within a batch S L Batch Transactions fei Fa Select Batch Wo Range From 1300 To 1334 Select Batch No Close From Input the first batch number you wish to list If just one record is required simply enter the same batch number in the To field To Input the last batch number you wish to list When completed click on Print to display to screen then print out a listing of the selected range and Close to return to the mai
51. les Currency Exchange Fates Category Master File Currency Exchate Rates The following pages will take the user through the Master File Entry Programs step by step i teba creative e software GNL SOL 009 38 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 5 1 Customer Master File This module is used to add and modify debtors details which will be used in the Accounts Receivable System The debtors name address and terms of payment information etc may be entered using this program From the Master File Entry menu select and click onto Customer Master File to open the Screen shown below Customer Master File Mi E Customer Ac Mo gf Company Code pe Customer Hame o M DEMONSTRATION COMPANY Address Line 1 o Address Line 2 FO Telephone fT Address Line 3 FO Fax o Town o E mail Po County PO Post Code fo General Accounts lnvoice Details Bank Details Packing Instructions Salesrep a Date Created Agency Commission Categor Rebate Production Contact Salutation Account Executive OF Close Help Customer Account No Enter a unique code of up to 8 characters to identify this debtor this can be alphabetical or numerical or a combination If modifying information relating to an existing customer enter that customers code or use the drop down menu to search through the customer file Customer Name Enter the debtors name usi
52. mer enter a new set of details batch date range etc and click on Rebuild the information based on the revised entry will be displayed Reselect Click on Reselect to enter a new enquiry Sales Ledger Summary il ES O Standing Balances Invoices 0 00 0 00 Credits Receipts 0 00 Journals Balance 0 00 Filters Customer Date Range Reselect J Fmf To Rebuild Transaction Type C Invoices C Receipts Credits C Journa 10 06 2000 r03 10 0 00 22925 q31000 00 153925 0 0 00 153925 1070672000 DI 1001 10 0 00 2509 35 14625 00 17184 38 0 00 17184 30 22 06 2000 DC 46 10 0 00 656 25 3750 00 4406 25 0 00 4406 25 30 06 2000 DI r01 OITEST 0 00 105 00 600 00 705 00 24 00 692 00 30 06 2000 DI 02 BBBUILDE 0 00 31 50 180 00 211 50 211 50 0 00 30 06 2000 DA a O1TEST 0 00 0 00 10 00 10 00 10 00 0 00 30 06 2000 DA 4 BBBUILDE 0 00 0 00 12 00 12 00 12 00 0 00 30 06 2000 DA E OITEST 0 00 0 00 5 00 5 00 5 00 0 00 30 06 2000 DA T BBBUILDE 0 00 0 00 6 00 6 00 6 00 0 00 ESS Test Delivery Clase The above shows a screen display when ALL transactions have been selected The example shown below displays the Invoice transactions of a customer BB Builders during the period from 01 06 00 until 10 10 00 If required by clicking onto another transaction type Receipts Credits etc and Rebuild the new type will be displayed for that customer and date range i teba creative e software GNL SOL 00
53. n Sales Ledger Menu al 4 1 of 1 b Fi m Sle joox Total 0 100 O of 45 Sales Ledger Batch Transactions Report for Company Totals for Batch 4 lA In display mode use the Print icon to print out and the X to return to the main screen i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL 7 5 Summary Aged Balance Report This report is a summary of the balances outstanding on each account S L Summary Aged Balance Report Ma ear zon Period Print Close Year Enter the financial year required Period Enter the period required When selection is made click on Print to display to screen then print out a report of the selected range and Close to return to the main Sales Ledger Menu 7 5 1 Summary Aged Balance Report by Name This report is a summary of the balances outstanding on each account S L Detailed Aged Balance Report by Name el FS ear zon Feriod f Print Close Year Enter the financial year required Period Enter the period required When selection is made click on Print to display to screen then print out a report of the selected range and Close to return to the main Sales Ledger Menu In display mode use the Print icon to print out and the X to return to the main screen i teba creative e software GNL SOL 009 60 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL
54. ng invoiced is not an inventory item enter a G L Dissection Code Use the drop down menu to search the stock code file if required the description will be displayed i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Unit Price Enter the unit price of the item being invoiced If a Stock Code was entered the unit price of the inventory item will be displayed Accept this price or enter another Discount If a discount has been set up in the master files it will display automatically Accept this percentage value or enter another Discount The discounted value calculated from the above will display Tax Code TC _ If there is no default tax code against the entered dissection G L Code you will be prevented from entering any tax If there is a default tax code against the dissection it will be displayed and the user may amend it if required Net The net amount will automatically calculate and display here Tax The tax amount will be calculated according to the tax code given and displayed here Details Enter a description of the item to be invoiced use the tab key to go to the next line Line Items Line Qty Stock Code gt gt GLCode gt gt Unit Price Disc Discount TC Net Tax 1 20000 00 BETESTZORDEFST 0 44 0 00 0 00 1 3800 00 1715 00 Z SS Se BS ES A eS eae L pa H Clear All Allocate 7 aa oo f 00 00 J 17500 Print
55. ng up to 40 characters or use the drop down menu to search for an existing customer name Address Line Enter the customers head office invoice address including post code etc Custemer Master File Address Line very from the above CustomerAc Mo BEBUILDE 1 Company Code DE Customer Name B E BUILDERS LTD DEMONSTRATION COMPANY Telephone Fax Nosjtess Line 1 2 LE HAveFithe customers primary telephone and facsimile numbers Addessline2 ff O Telephone 087445378 E Mail Address Linemter the customers main e mail address fax 087434873 0 Town GUILDFORD E mail jinfo bbbuildcom Customer Master File afefe tttCt S PostCode G235146 General Accounts Invoice Details Bank Detaile Packing Instructions Example Customer iastin te Date Created maons Agency Commission 1000 Categor JK Printing O Rebate 50 roduction Contact Mike Hurst Salutation Mike ecount Executive 0 Further N S OtjODS Entry tabs Displaying General Ok Close Hep USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Further details are added or modified from the main screen by clicking on the appropriate tabs General Accounts Invoice Details Bank Accounts Packing Details General Sales Rep Enter the name of the Sales Representative managing this account or use the drop menu to search through the file Date Created Enter the date that the acco
56. nt percentage figure if required When the above details are entered the tab key will go next to the first row of the Invoice Line Item Entry Sales Invoices x Invoice Header Batch Details Ac No Salesrep Invoice Mo Job Mo Del No Company JDC DEMONSTRATION BEBUILDE zal Peter Griffin 710 J J222 2333 Batch Mo Year Pernod Daye Company Invoice Date Order Date Delivery Date 1232 20 4 50072000 E B BULDERS LTO jsaoz000 07072000 0571072000 Current Total Ho Items Local Currency Sale Currency Contact Smith 11515 00 1 STERLING STERLING zj Eaa Invoice Address a Delivery Address 0 Currency Display goods supplied 2 LEYTON DRIV Add1 2 LEYTON DRIVE Local E Town JOUILDFORD 023 146 Tow GUILDFORD 5235 T46 h Foreigr Order No Set Disc 4 Tek 087445378 Sus P 123465 ao Line Items Line Oty Stock Code gt gt GLCode gt gt Unit Price Disc Discount TC Net Tax q 20000 00 BETEST20ADEF ST 0 43 0 0 0 00 3300 00 1715 00 Z SSS SSS en eS a a ee f A Clear All Allocate 1 20000 00 0 00 3800 00 1715 00 Print Close Invoice Line Item Entry Using the tab key go to Line Number The Line Number will generate automatically Quantity Enter the Quantity for this Item Entry Stock Code Enter a valid stock code or use the drop down menu to search the stock code file if required the description will be displayed GL Code If the item bei
57. nvoices From 01 09 2000 To 30 09 2000 FFs form Spears If you try to access a batch already in use by another user a warning message will be displayed and you will not be able Dept Branch ML Acct mf avis Nominal Ledger Control Accounts Control Br p Control Dp p Control Acct 3210 Vat Br 01 vat Dp 01 VatAcct 4202 to continue Dise Br p Dise Dp p Diese Amat 1570 Clear Close i teba creative e software GNL SOL 009 22 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Batch Number When creating a NEW batch the next sequential number will be allocated upon completion of the form To enter an EXISTING batch enter the batch number if known or use the drop down menu to search through the file Batch Date Enter a valid date as defined in the G L Company file The Batch Date determines the period in which ALL transactions in this batch will be posted to The period chosen MUST be open for existing companies On entering the Batch Date much of the primary information required for this transaction will be displayed automatically including the Credit journal Number accounting period the current total and number of Credit notes in this batch as well as Nominal Ledger Control Accounts information etc see above Bank Account The Bank Account details will display as per the G L Master Files or use the drop down menu to search the files if an alternative is
58. orne Printers 29 HARVEY S a0 2 Print Limited 32 TEST 122 Ok Cancel Search Select Account No From Input the Code of the first customer you wish to list or use the drop down menu to select from the Debtor lookup file If just one customer record is required simply enter the same code number in the To field To Input the code of the last code you wish to list using the drop down menu if required Select Date Range From Input the date from which you wish the record to be printed If just one customer record date is required simply enter the same date in the To field To Input the date of the last record that you wish to be printed e g ere eaaeaae x Print Out of Sales by customers Select 4c Mo From BEBUILDE E From BB Builders To LIBRARY To Library Select Date Range From 01 06 00 From E 06 00 To 31 09 00 To a 709700 GNL SOL 009 e USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL When completed click on Print to display to screen When completed click on Print to display to screen for evaluation use the print icon to open the print option screen or the X to return to the Sales by Customer menu sS ales by Customer a 4 1 of 1 E i 2 75 Total 4 1004 4 ot 3 YY Sales Analysed by Customer B SBR HABUILDE Sales by Customer for Company DC DEMONSTRATION COMPANY 3006 00 4 111 000 12 00 0 00 12
59. r 2 Control Dp ae Control Acct D Wat Br Yat Dp Vat Acct Dise Br oy Dise Dp hz Dise Acc a Clear Close Batch Type Use the drop down menu to search for the required Sales Ledger Batch Type Invoices Credits Receipts Journals amp click OK In this example Invoices has been selected from the batch type options click OK to continue 3 1 3 Invoice Entry This module is used to enter a batch of debtor invoices A batch consists of one or more invoices and each invoice has one or more transactions Sales Ledger Batch Type Select Tyoe a Receipts i amp eonels i Journals E Note The Invoice Batch number is generated atitamatically Select Invoices tick on the Batch Type menu and click OK to open the screen shown below i Sales Ledger Batch Control Mi Fs Details Comp Code pc Comp Mame DEMONSTRATION COMPANY 1285 Batch Type DI Batch Date 04 10 2000 Year m e 4 Invoices From i 10 2000 To a1 Steam Gee Current T otal for Transactions entered in this Batch Bank Details Record Went Branch vl iee Nominal Ledger Control Accounts Control Br mo Control Dp mo Control Acct an Wat Br mo Vat Dp mo Vat Acct 402 Dize Br ome Disc Op Dise Acc e 7 Clear Close USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Batch Date The Batch Date determines t
60. r you are returning to an EXISTING batch the batch needs to be open no tick If you wish to CLOSE an existing batch click on the box displays tick Click OK to open the Sales Ledger Credit Entry screenb From the Batch Control Screen the Credit Note Module will be displayed as below Sales Credits Credit Header Batch Details Ac Mo S alesrep Credit No Job No Del Ho Company pc DEMONSTRATION COMPAN Batch Mo Year Penod Date Company Credit Date Order Date Delivery Date 1295 2001 4 03 1 0 2000 Current Total Num Credits Local Currency Sale Currency Contact 0 00 0 hy Details Invoice Address 0 Deliver Address Currency Display Add 1 Add 1 pe Local x Forel Town Town oi Credit Ref Sett Disc 2 Euro Tel Tel Line Items Line Oty Stock Code gt gt GL Code gt gt Urit Price Disc amp Distount TC Net Tax El H Clear AlI Allocate Fa E e E J Print Close USER MANUAL for the SOLPRINT SALES LEDGER MODULE Enter A C No or use drop COMMERCIALLY CONFIDENTIAL down menu to search file Account Number Enter a valid customer account code or use the drop down menu to search the Customer Account Code records double click on the selection or click OK to enter the number Further customer details will be displayed automatically including the company name invoice and delivery addresses c
61. re GNL SOL 009 40 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Discount Settlement Discount Enter customers discount s if applicable Price Code This field refers to the Margins File of the Solprint Estimating Program enter the price code within the margins levels of the above file if appropriate Payment Days month end Enter payment terms in days from date of invoice or click on payment from month end tick box if applicable Exclude from WIP Click on this field if customer accounts exclude work in progress Tax Number Enter the customers tax exemption number if applicable Contact Salutation Enter the accounts contact name and salutation details Statement ContactEnter the statement contact name Foreign Currency Enter the default currency for this customer Screen Showing Invoice Details Entry Tab General Accounts Invoice Details Bank Details Packing Instructions Company Name B B BUILDERS LTD 0 Address Line 1 Z LEYTON DAWE 0 Address Line o Telephone 087445378 Address Line 3 FO Fax 087434873 Town GUILDFORD County SURRE Post Code GT1 14B ok Coe Hep Company Name Address Enter the customer invoicing address details Screen Showing Bank Details Entry Tab General Accounts Invoice Details Bank Details Packing Instructions Sort Code 200010 Bank Account Mo i2345678 Bank Account No 2 BEUILDER Building Soc AE Account Type E Account Name
62. required Batch Closed If this is a NEW batch or you are returning to an EXISTING batch the batch needs to be open no tick If you wish to CLOSE an existing batch click on the box displays tick Click OK to open the Sales Ledger Credit Entry screen From the Batch Control Screen the Receipt Batch Entry screen will be displayed including batch number date and period etc Sales Ledger Receipts Mii ES Batch Company Receipt Details Currency Batch Mo Batch Date Batch Period Ac Mo ee ocal Currency 1297 i 71072000 4 Company i Foreign Currency Run Credits No OF Journals salestep Local Foreign Euro 0 00 0 Comp Code and Name bc DEMONSTRATION COMPANY Pay Mo Pay Amt Disc Amt Tot Amt Tot Allocated Cheque No fo Tot Owing Pap Date _ _ _ _ d Ato Assign Clear New Details Customer Balance Tot Sales Close Account Number Enter a valid customer account code or use the drop down menu to search the Customer Account Code records double click on the selection or click OK to enter the number The customer name will display for verification i teba creative e software GNL SOL 009 23 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL Sales Ledger Receipts Piel Es Receipt Details Ac No JBEBUILDE Currency Local Currency STERLING Company B B BUILDERSLTD Foreign Currency
63. rice of the item being invoiced If a Stock Code was entered the unit price of the inventory item will be displayed Accept this price or enter another Discount If a discount has been set up in the master files it will display automatically Accept this percent value or enter another Discount The discounted value calculated from the above will display Tax Code TC If there is no default tax code against the entered dissection G L Code you will be prevented from entering any tax If there is a default tax code against the dissection it will be displayed and the user may amend it if required Net The net amount will automatically calculate and display here Tax The tax amount will be calculated according to the tax code and displayed here Details Enter a description or details for the item to be credited use the tab key to go to each entry and the next line Line Items Line Gy Stock Code gt gt GL Codes gt Ref UnitPrice Disc Discount TC Ne T BB BUILDER ORDER BOOKS fia jd Clear 4ll Allocate Poa f 20000 00 ooo f soo 17500 Erit Cse i teba creative e software GNL SOL 009 USER MANUAL for the SOLPRINT SALES LEDGER MODULE COMMERCIALLY CONFIDENTIAL BB BUILD ORDER BOOKS Line Oty Stock Code gt gt GL Code gt Unit Price Disc Discount TC Net Tan 1 z Clear All Allocate E 20000 00 0 00 3800 00 1715 00 Frint Close
64. unt is created Category Use the drop menu to search through the Master Category file select and enter a category local govt retail utitlities etc Production Contact Enter the name of the appropriate person Salutation Enter the salutation for the above person Account Executive Enter the name of the account executive to this customer Agency Commission Enter the amount of agency commission if applicable Rebate Enter the amount of rebate payable if applicable Click on Accounts to continue the customer master entry s Screen Showing Accounts Entry Tab Customer Master File Customer 4c Mo BEBUILDE a Company Code pc Customer Name EE BUILDERS LTO L DEMONSTRATION COMPANY Address Line 1 2 LEYTON DAWE 0 Address Line 2 FO Telephone 087445378 0 Address Line 3 FO Fax 0874 34873 0 Town JQUILDFORD E mail info amp bbbuild com County SURREY Post Code G235 T46 General Accounts Invoice Details Bank Details Packing Instructions Credit Limit Review Date zo 2 2000 Status E Settlement Discount 2 00 Price Code a Payment From Month End E Tas Number fi 23456799012345 ccounts Contact TREVOR SMITH Salutation TREVOR Statement Cont TREVOR SMITH Foreign Currency STERLING m j OF Close Help Credit Limit Review Date Enter customers credit limit and review date if applicable Status Enter the A B C D or E in accordance with the status of this debtor i teba creative e softwa
65. urrency and sales representative Debtor Lookup Note From the A C No drop down menu the user can scroll the list or simply click on Search and enter NEW PROSPECT 11 Graphics Communication le Search Ac No up to 8 characters of the name to go directly to the selection ar 5 amp 5 Press z0 Fred Osborne Printers Ok Cancel Search Having entered the debtor account number the customers default information will be displayed automatically including the company name invoicing and delivery address currency and sales representative see below Sales Credits Credit he Credit Ho Job No Del No Batch Detali the i Salesrep Company Dc DEMONSTRATION COMPAN BEBLILCE Re Peter Griffin l Batch No fear Pernod Date Company Credit Date Order Date Delivery Date l 1295 2001 4 s7 0 2000 B B BUILDERS LTO Current Total Mum Credits Local Currency Sale Currency Contact O00 0 STERLING STERLING Details Invoice Address 0 Delivery Address 0 J Currency Display Add 1 Z LEYTON DRIVE adi e aa E Town GUILDFORD 5235 aed rece OoOo mMm Foreign Credit Ref Sett Disc E Y Euro i Tel s74 45370 Tel Line Items Line Oty Stock Code gt gt GLCode gt gt Unit Price Disc Discourt TC Net Tax Note The user may change the information presented by using the drop down menus by the

USER MANUAL for the SOLPRINT SALES LEDGER MODULE

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