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CrossWords Administrator`s Guide

1. 96 4 3 6 Error 99 Failure on cwh ExecuteFileCopyor cwh ExecuteFileNameAs or OWheMakeDtroobtoOPVEODEEde audsihectmsu eee uid aiaia 96 4 3 7 Error 429 ActiveX Component Can t Create Object or Return Reference tothis Object os ossa edat vetusta esu usse dues Ped aea orca gue 96 4 3 8 Error 430 Class doesn t support Automation eee 97 Levit amp James Inc 44 CrossWords Installation amp Operation Guide 5 4 3 9 Error 438 Object doesn t support this property or method 97 4 3 10 Error 4198 Cannot open macro storage or Command Failed 98 4 3 11 Error 4633 Macro Doesn t Exist esses esee tnnt nnne nnn 98 4 3 12 Error 5174 Cannot Load Templ dt asse ue ieedehe eeezsceves tutu Rayo yr doa ug eod 2 o 99 4 3 13 Error 5180 Cannot Open Document Template eese 99 OTHER PROBLEMS 2 eic dion es due cine Saeed hades e eL eed et m iuc 99 4l o GROSSWDS INIcOHldmnotbefound enero ete tease 99 4 4 2 CWADDMAC TXT Could not be found 125 d ea seti tecla te enge ane tes 99 443 Changes in CROSSWDS INI do not WOK uiii eco enn eins hi deale tanec can 99 4 4 4 Compile error in hidden module uoi aee top req o WER cen ae ea tecaus 100 4 4 5 Convert File Dialog on File Open essen 100 440 DDE Error Message in WorkSile usus ee eraut epa eher ihe ae e tao ae enun echo 100 4 4 7 CrossWords Doe
2. 4 3 1 Error 53 File Not Found Cause 1 The file has been moved by another user during execution in batch mode Solution This must be resolved at the end user level Cause 2 The file has been moved by another machine during multi machine batch operations on a single directory Solution Terminate operations on the offending machine Terminate CrossWordsHelper on the offending machine if still running Re run using same settings used for the batch run If processing a directory with many files and subdirectories it may take some time for the restarted machine to catch up to the other machines processing the directory This is because it is skipping files that have already been processed Cause 3 The file cannot be seen by the CWDataServer in a Open Text DM environment due to a configuration or permissions related problem Solution Ensure that the CWDataServer application has been properly configured to launch on the proper network server with adequate rights typically as a domain administrator Also ensure that the proper value for DataServers has been set in the DM section of the CROSSWDS INI file 4 3 2 Error 58 File Already Exists Cause 1 While running in Standalone batch mode the file is being re processed and a file with the same filename and path already exists in the Input or CWInput or in the Output or Levit amp James Inc CrossWords Installation amp Operation Guide 95 EE NEN CWOut
3. Library Library Name gt Driver used only if different than default value Server lt used only if different than default value UserID lt used only if different than default value Password used only if different than default value gt The value used for the Driver setting should reflect exactly how it is listed in the Name column on the Drivers tab in the Windows ODBC Data Sources dialog This dialog can be found through the Control Panel Win98 Control Panel ODBC Data Sources 32bit WinNT Control Panel Data Sources ODBC Win2K Control Panel Administrative Tools Data Sources ODBC WinXP Control Panel Administrative Tools Data Sources ODBC Typically you should use the DOCS Open administrator UserID and Password to connect to the DOCS Open libraries for the ADO implementation Because the Password specified here is a value encrypted by CrossWords this value cannot be used to log in with the client or any other application For example if you have two DOCS Open libraries named DOLib1 and DOLib2 contained on a server named ABC the database driver is MS SQL Server and you have the default DOCS Open administrator UserID and Password then you need the following settings in the CROSSWDS INI file Levit amp James Inc CrossWords Installation amp Operation Guide 35 Ses DOCS Open UseADO True PCDocsIniDir c Program Files Open Text
4. Allows the Administrator to set a local directory to contain current copies of the CrossWords templates when CrossWords is installed on a network server During execution CrossWords compares file date time of local copy and network copy if local copy is older than the network copy CrossWords will copy the template from the network location to the local directory before conversion This setting helps to circumvent sharing problems that can occur with some network configurations Log CrossWds log LogSkippedNonWPFiles False This setting specifies the name of the main CrossWords log file a full path can be specified If LogSkippedNonWPFiles True then the Crosswords log file will contain entries for non WordPerfect documents which were skipped OverrideCustomTemplateSelect False Allows the user to select a template to attach to the converted document even though a Custom macro has been provided to determine which template should be attached PromptForPreprocessorErrors True If an error occurs in the Preprocessor then this setting will determine whether CrossWords will display a message indicating the error This prompt requires user interaction so it may be desirable to set this value to False when running large batch conversions RestrictedUser False Set to True if running as a Restricted User on a Windows 2000 XP Vista platform RefreshCount 100 Close Reopen Word after converting the specified number of documents RunCustomMacros Fa
5. ORIGINAL Use same library as original document CURRENT Use the user s current library Library name Use the library specified If the library specified cannot be found then CrossWords will create the new document profile in the same library that contains the original document profile ProcessAllVersionsAfterVersionFailure False Under normal circumstances CrossWords will not continue processing a document if there is an error processing any one of the document s versions If this setting is set to True CrossWords will continue processing in the event of an error converting a document and will show an error condition only when all versions of the document fail QuickRetrieveTimeout 5 DM only Specifies the maximum length of time in seconds that CrossWords will wait for modal dialogs to appear so that CrossWords can automatically close them when user has right clicked from within the integrated File Open Quick Retrieve dialog from within Word SafetyGain False SafetyGainWindowName SafetyGain Desktop Set to True if running DOCS Open with SafetyGain installed This will skip documents when SafetyGain is activated CrossWords will detect whether SafetyGain is activated by searching through the computer s window list and finding a window with the name specified by SafetyGainWindowName SelectAfter 1 1 1969 12 00 AM SelectBefore 12 31 2099 11 59 PM The above settings will define a time frame to filter the documents selected in DOC
6. 24 GuessNormalFontSize Adjusts Normal style font size on first non bold alphanumeric True False character in the document MacroPackage Customizes CrossWords behavior for integration with macro None packages MacroSuite MacroSuite noTCHeadingStyles MacPac MacPac textonly iCreate ezNumbering MakeFirstPageHeaderFooter Adjusts Header Footer settings based on first section break True False MaximumHeaderFooterHeight Header Footer height set to value in points 216 MaximumlndentInTabbedTableCells In points See AdjustTabsInTableCells 18 MaximumNegativeLeftParalndent Sets maximum negative left paragraph indent 0 MaximumNegativeRightParalndent Sets maximum negative right paragraph indent 0 NormalFont Forces a specific font in the Normal style blank OutlineLeadingZeroes Will force leading zeroes for any outline Levels 2 and higher True False OutlineLevel1 Roman Sets first level numbering style to Uppercase Roman WP 6 1 only True False PreserveSEQFieldsInsideTCFields SEQ fields inside TC fields do not get converted to plain text True False RedHerringMaxHorizOffset Sets maximum horizontal offset in points of red herrings 48 RedHerringMaxWidth Sets maximum width in points of red herrings 72 W e 36 612 RedHerringMinHeight Sets minimum height in points of red herrings 624 RegenerateTOC Regenerate Table of Contents from Heading styles True False Levit am
7. DMSETUP INI DM Installations only po SD ON cuve ee qc E Co locating these files will ensure that they get inserted into the proper folder on the client workstation If you do not co locate these files then when necessary you must take proper steps to insert them into the proper location Levit amp James Inc CrossWords Installation amp Operation Guide 21 HE NN 2 3 3 2 10 Step 10 Test the CrossWords Distribution Run a test rollout to one or more user machines to make sure that all files are in place and that CrossWords is functioning properly 2 3 3 2 11 Step 11 Distribute the CrossWords Software Under administrative privileges run the CrossWords installer on each user s workstation If you have not co located the files shown in Step 9 with the Setup application or you are using some other method e g using Active Directory then be sure to copy the appropriate files into the appropriate locations 2 3 4 Automating the CrossWords Setup 2 3 4 1 Preparing a SetupChoices txt File For Either the EXE or the MSI e Run the CROSSWORDS SETUP EXE setup application on a target machine Use all of the choices you wish to enforce on the client machines NOTE You must use the exe version of the setup because the msi is always a silent installation e When the setup is complete you will find a file named SETUPCHOICES TXT in the all users application data folder In Windows Vista this defaults to C NProgram Data
8. and is described in Section 3 1 3 Levit amp James Inc CrossWords Installation amp Operation Guide 16 containing Input folder NetWare Create HRE A 1 Table 2 1 CrossWords Folders Minimum Recommended Folder Modes Used Location User Rights Comments Location of originals after CWBacku FACH AR Root of share or volume NTFS List Add processing System P containing Input folder NetWare Create File Scan administrators must inventory Integrated Batch these files Not needed when choosing CWlnput Standalone Batch Root of share or volume Mdb Create the Keep in Place Always P containing Input folder 3 i 7 option for Handling of Write Erase File Scan Origi riginals Not needed when choosing NTFS Change i 7 Root of share or volume the Keep in Place Always CwOutput Standalone Batch containing Output folder NetWare Read Create option for Handling of Write Erase File Scan cm Originals Required only when Root of share or volume NTFS List Add automatically converting read CWROSave Single Document containing Input folder NetWare Create File Scan only documents and moving original documents out Required only when automatically converting read CWROTemp Single Document Root of share or volume NTFS Add only documents A system administrator should routinely purge the files contained in this location Levit amp James Inc CrossWords
9. Common Files Microsoft Shared TextConv A Be sure to rename the text converter file to WPFT532 CNV and or WPFT632 CNV after performing the copy Cause 2 NORMAL DOT has been corrupted Solution Create new NORMAL DOT run CWADDMAC EXE from the CrossWords installation directory Cause 3 Trying to run CrossWords with a corrupted version of a CrossWords template Solution Call Levit amp James Inc at 703 771 8185 to get a new copy of the offending template Cause 4 Running Word version 2000 or later but text and graphics converters were set to install on first use during installation Using native File Open prompts the user to run installation but issuing a Documents Open command in a macro generates this error Solution Install the text and graphics converters on the computer Cause 5 A template has been attached to the document but the template has references to non existent components DLL or projects Solution Modify the references in the attached template 4 3 11 Error 4633 Macro Doesn t Exist Cause CWADDMAC EXE has been run on the computer and NORMAL DOT has been modified but does not recognize CrossWords macro the CrossWords global template has not been loaded Solution In Word go to the Tools Options File Locations tab Find the path for the StartUp directory The file CROSSWDS DOT must be located in this directory prior to instantiating MS Levit amp James Inc C
10. CrossWords to convert documents into XML format DOCX or Word97 2003 compatible format DOC In WorkSite you can set up an application type for both formats see discussion on the WordAlias setting above However CrossWords will only convert into one of the two formats and you must choose which one If you wish to convert into the DOCX format implement the following settings values CrossWords BackwardCompatibleConversion2007 False SavelnDocFormat True If you wish to convert into the DOC format implement the following settings values CrossWords BackwardCompatibleConversion2007 True SavelnDocFormat True See Section 3 1 4 for details 2 4 1 2 Registry Settings During installation a CrossWords option is automatically added to the right click popup menu for the DeskSite FileSite client application This is accomplished through modification of one or more registry entries If for some reason the CrossWords option disappears from the right click popup option then the most likely cause is that the registry settings have been re modified to remove the CrossWords menu option Adding CrossWords back to the menu requires the execution of CWIMANREG EXE To run CWIMANREG EXE log in to the client workstation using an account that has permissions to modify the HKEY LOCAL MACHINE branch of the registry and browse to the CrossWords installation directory and double click on CWIMANREG EXE This will update the appropriate reg
11. DOCS Open Progs Libraries DOLib1 DOLib2 ConnectionDefaults Driver SQL Server Server ABC UserID docsadm Password 552A52244D215D Fa Library DOLib1 m Library DOLib2 2 4 4 Worldox 2 4 4 4 Install CrossWords on the Worldox Menu If you are running Worldox and wish to add CrossWords to the Send To list of applications on the right click menu then the WDSHELL INI in the Worldox program directory must be modified When running the CrossWords Setup application configure the installation for Worldox and this step will be performed automatically The following discussion provides the details of implementing CrossWords on the Send To menu option in case you wish to add supported command line switches for customized behavior An example of a WDSHELL INI file modified to put CrossWords on the Send To right click menu is shown below If you are manually modifying the WOSHELL INI file ensure that the CrossWords entry is similar to that shown in the example Shell Index l 32 Shell 1 Label FullAuthority Program FULLA EXE StartIn Params 1 oe oe K Shell 2 Label CiteRite Program CITERITE EXE StartIn Params 1 r Levit amp James Inc 36 CrossWords Installation amp Operation Guide Shell 3 Label CrossWords Program c Program Files Levit amp James Inc CrossWds CWSendTo exe
12. Inc Levit amp James Inc CrossWords Installation amp Operation Guide 3 Dd TABLE OF CONTENTS 1 INTRODUCTION co ssdiser tetas hose bee P EE E CoR RE Ho Dose ES B ESO senes ioa os ri isti obopbs eri polt 7 lb SUPPORTED PLATFORMS oenen d ees idee du s 7 1 2 How DOES CROSSWORDS WORK 45 eni tert ete eel eae edere Ea Lo etes 7 1 3 OVERVIEW OF SINGLE DOCUMENT PROCESSING cessere nennen nennen 7 1 4 OVERVIEW OF BATCH PROCESSING 202 touei Se tanccdageluag idee cioutesd aienscita sepia asd ees 8 L5 SUPPORT FOR MACRO PACK AGES sece heec tug ce tele tare chee alee eae ee 8 li TECHNICAL SUPPORT riti debo i ed p tee de dot te aai aiaia ia 8 1 7 PRE INSTATLATION PLANNING 1uiadethta unte eec aret tops va edt NM ub utet 9 2 MINS TAL LATION Nt M H 10 2 1 CONSIDERATIONS 4 eei ean dod Ue cen Eo rc oci e eed 10 S M A rii ouo T REP MERE ET 10 2 1 2 Use of the NORMAL DOT Global Template esce 10 2 13 USC OF Batch Modes aedi ee v e EO aa 11 24 General Approach cereias ae eode an a eaa b tebvio e end ee ba e blu Mi red tune 11 2 2 FILE STRUCTURE niece duet poet euet uc bei AI ECL ae 11 2 2 Program F lder a issus detis a a A E EETA 12 22 2 Common Application Data Folder 2 oit di au eee hr iubeo Sauda rae dd 13 2 2 3 User Profile Folder ia i dr erm ere Rae E ee Ra tet geo bac ads 13 2 37 INSTALLATION PROCEDURES 2er tipi tta tendi bae KRE b E
13. Installation amp Operation Guide 17 2 3 2 Setting up Microsoft Word 2 3 2 1 Install Text Converters Because CrossWords uses the native Word converters in its conversion from WordPerfect to Word the text converters must be installed on the system These two files are WPFT532 CNV and WPFT632 CNV By default these converters are installed to C Program Files Common Files Microsoft SharedNTEXTCONV A NOTE Earlier versions of CrossWords replaced the text converter files with the Word 2000 versions Starting with Version 3 0 CrossWords now supports the use of the Word XP and later versions of these files Levit amp James Inc will continue to support updates to these files as necessary 2 3 2 2 Word Options It is recommended that you turn OFF the following Word Options 1 On the Tools Options Save tab uncheck the Always create Backup copy In some cases this will create an unnecessary extra copy of the document and may interfere with the conversion 2 On the Tools Options General tab uncheck the Confirm conversions at Open If this setting 1s checked the user will be prompted to select the conversion filter to be used for every file Users should never have to select any filter other than the one chosen by Word 2 3 2 3 If You are Running Word Version XP 2002 2003 or 2007 and Have Selected the Use AutoOpen in Normal dot Installation Feature If the CrossWords installation is so configured
14. StartIn Params Shell c Program Files Worldox wdrename exe In this sample code CrossWords was implemented as the third shell index However you may implement it as any shell index that is necessary These entries are samples for a multi file implementation for Worldox version 2000 SR 2 and later 2 4 4 2 Params Command Line Switches The arguments in the Params line contain information used by CrossWords during the conversion Most of these settings have corresponding options in the CROSSWDS INT file The available command line switches are lt filename gt Convert each file in lt filename gt Use this designates the temporary file created by Worldox Shell Designates the pass through executable Specify full path to WDRENAME EXE the Worldox utility that performs the post conversion file renaming If CrossWords says that this file does not exist specify the full path to WDRENAME EXE using the 8 3 file notation a Select After date b Select Before date t lt gt Turn on debug log use file if specified is CrossWords log file spec ne Network share containing backup files o CrossWords umbrella folder name CWDirName S Log skipped non WordPerfect files w Skip all WinWord files v Skip all Word files that were never WordPerfect p Skip all Word files that were previously processed by Cross Words h Attach new template Y Apply all styles from template g Apply heading styles from te
15. Version 1 x to 2 x is a major upgrade For sites that have earlier releases of CrossWords installed there are several things to consider 2 5 1 Custom Files Do not overwrite the CROSSWDS INI CWFONTS TXT and CWSEQLED TXT files or you will lose your current settings Re run CWREG BAT or CWREGNW BAT from the CrossWords installation directory Review the CROSSWDS INI file for additional settings e g for new features you may wish to include All versions of CrossWords have backward compatible settings in the CROSSWDS INI file 2 5 2 CWHelper It is important to remove any old CWHelper registration before installing and registering a new version The CWHelper OLE server can be unregistered by typing CWHELPER EXE unregserver at the command prompt from the corresponding CrossWords installation directory You can verify that all CWHelper registry entries are removed by searching for CVHELPER EXE in the registry editor If registry entries are found for non existent CWHelper servers then they may be removed either manually or by applying a commercially available registry cleanup utility After all references to CWHelper are removed from the registry then the new CWHelper can be registered either manually or by running CWREG BAT or CWREGNW BAT 2 5 3 Uninstalling CrossWords 2 5 3 1 Automatic If you ran either the SETUP LOCAL EXE to install CrossWords locally or WSSETUP NET exe to run CrossWords from a network instal
16. adding AutoOpen code to NORMAL DOT when necessary CW Program Folder CWDOMOD EXE Adds a reference to CWEvents dll in the PCDOCS INI file to add right click functionality in DOCS Open CW Program Folder Levit amp James Inc CrossWords Installation amp Operation Guide 43 3 OPTION FILES 3 1 CrossWords Configuration File CROSSWDS INI 3 1 1 About Configuration Files A configuration file is an ASCII text file that contains Sections Keys and values that can be edited in any standard text editor e g Notepad Each of the key value pairs is commonly referred to as a setting CrossWords adheres to a standard set of rules for configuration files The important rules are the following e Each setting has a default value Therefore deleting a setting is equivalent to changing the value for that key to the default value e Ifa setting is not present in the configuration file it may be added Doing so is only necessary when using a non default valid value e Comments may be added to the file by inserting a semicolon as the first character in the line e Within a section settings are not order dependent e Sections are not order dependent e Settings are case insensitive 3 1 2 About CROSSWDS INI The file CROSSWDS INI contains various settings used by CrossWords These settings are described in the following pages Upon installation CROSSWDS INI is located in the Samples subdirectory
17. aren t really necessary A WARNING If the page indent changes in the original WP document were made for some other purpose setting this option to True may not produce desirable results ConvertSEQFieldsToOutline True If this option is set to True CrossWords will attempt to convert all paragraphs that begin with SEQ fields into Word outline format Any SEQ fields found inside paragraph text will be converted to plain text The user can also specify certain prefixes such as ARTICLE which if encountered at the beginning of a paragraph containing SEQ fields will get included in the outline format For more details see the SEQLED TXT file for specifying prefixes to include in outlines The outline formatting will not be linked to any paragraph style unless the ApplyHeadingStylesToOutlines option is also set to True A NOTE If this option is set to True the Convert SEQFieldsToText option must be set to False ConvertSEQFieldsToText False Setting this to True will convert all SEQ fields into plain text Levit amp James Inc 66 CrossWords Installation amp Operation Guide A NOTE If this option is set to True the Convert SEQFieldsToOutline option should be set to False ConvertTCFieldsToHeadingStyles True If this option is set to True CrossWords will look for all paragraphs containing a TC field and will construct a series of paragraph styles in the sequence Heading 1 Heading 2 etc that wil
18. client workstation should then attempt to connect to PHILServer The CWDATA INI setting should then be DM DataServers LAServer NYServer PHILServer There are likely other settings you may need to modify or add in the DM and other sections of the CROSSWDS INI file See Chapter 3 for details Levit amp James Inc 32 CrossWords Installation amp Operation Guide 2 4 2 3 Registry Settings During CrossWords installation on a system running DM the system s registry is modified in order to have CrossWords appear on the right click document menu This modification is the addition of a new key and the setting of its default value The registry key is HKEY LOCAL MACHINENSoftwareMHummingbirdNPowerDocsNOMNEventHandlersNDMEvents DM 5 0 and later The default value must contain the Class ID of the DMEVENTS DLL file in the CrossWords installation directory D90FB006 EA58 4921 8A5A 3EBO5FS5FEFS5E 2 4 2 4 Configuring for Office 2007 If you are running Office 2007 you will have to configure CrossWords to match your DM setup If you have configured DM to run Microsoft Word in backward compatible mode i e with the DOC extension for Word documents then you must set the following setting in the CROSSWDS INI file CrossWords BackwardCompatibleConversion2007 True SavelnDocFormat True See Section 3 1 4 for details 2 4 3 DOCS Open 2 4 3 1 Path If using DOCS
19. d by CrossWds AddTextToNewProfileAbstract False Setting this value to True will add the string Converted from Document lt Document Number gt Version Version Number gt to the beginning of the abstract field for documents converted into new profiles AdminGroups Used to run CrossWords in Quiet Mode The entry for this setting is a comma delimited list of DOCS groups as listed in DOCS Open If the user is a member of any one of the groups listed then the conversion will occur immediately after right clicking on CrossWords the conversion will be based on the default settings contained in the CROSSWDS INI file AllowConversionOptions RNL Specifies which options will be available to the user For example to allow only conversions to local copies of documents set this value to L R Replace document in DOCS Open N Create new profile for converted file L Convertlocal copy of document Levit amp James Inc CrossWords Installation amp Operation Guide 51 CheckStorageType False If set to True CrossWords will check to see if the profiled document is a Paper document and or optionally check to see if the profiled document is a DOCS Open Template document Will skip such documents See discussion on SkipTemplateDocuments ConvertedFile R R Replace document in DOCS Open N Create new profile for converted file L Convert local copy of document ConvertRedLineAttachments True Allows red line documents to b
20. gt CASE 3 ExtractWPGraphics True ExtractOLEObjects True All bitmap and OLE objects are extracted In the case of embedded OLE objects this means that two files will be extracted for each graphic 1 the OLE object file and 2 its associated bitmap graphic ExtractOnlyTheseOLEObjects ReinsertTheseExtractedOLEObjects DeleteExtractedOLEObjectsAfterReinsertion True This Ext ractOnlyTheseOLEObjects setting specifies specific OLE objects to be extracted out of the WordPerfect document When entering OLE objects provide a comma delimited list of valid OLE objects strings i e ExtractOnlyTheseOLEObjects objl obj2 Levit amp James Inc CrossWords Installation amp Operation Guide 77 where obj1 etc is one of the following strings ChemDraw Document 4 5 ChemDraw Document 4 0 Visio Drawing 3 Visio Drawing 4 Visio Drawing 5 Visio Drawing 6 Excel Sheet 8 Excel Chart 8 AcroExch Document PBrush CorelPhotoPaint Image 9 CorelDraw CMX 9 CorelDRAW Graphic 9 Equation COEE2 WPDraw30 Chart WPDraw30 Drawing MSDraw Drawing 8 2 Equation 3 MSGraph Chart 8 MSPhotoEd 3 MSWordArt 2 PowerPoint Show 8 PowerPoint Slide 8 QuattroPro Chart QuattroPro Notebook Word Document 8 Word Picture 8 ChemWindow Document ISISServer If there are one or more non null members specified in this list i e if a list is provided then this will have the effect of overriding the value of ExtractOLEObjects For example the
21. is done by MSIEXEC EXE with a command line of the following form MSIEXEC EXE i MSI FILE CMDLINE S VARIABLE NAME lt V ALUE Table 2 2 lists the set of variable names that may be used along with their values The COLOPATH parameter is required and must point to the same folder which contains the MSI along with co located files Levit amp James Inc CrossWords Installation amp Operation Guide 23 Table 2 2 CrossWords InstallAware Command Line Variables VARIABLE NAME VALUE S PURPOSE REQUIRED Specifies location of co located files Folder path for automatic placement during COLOPATH containing MSI installation CROSSWDS INI YES file gt CWFONTS TXT CWSEQLED TXT LICENSE INI If TRUE default forces installation for all users on workstation If FALSE installs only for currently logged in user ALLUSERS TRUE or FALSE NO If TRUE removes all application related folders and files during uninstallation If FALSE default LJFULLUNINSTALL TRUE or FALSE leaves CrossWords user and NO common application data on workstation during uninstall e g prior to upgrade installation If TRUE does not uninstall application if installing version is already installed on workstation If NOUNINSTALLSILENT TRUE or FALSE FALSE default goes into NO maintenance mode and uninstalls installing version off of workstation when applicable Folder values must be su
22. or CWREGNW BAT from the proper installation directory If CWHELPER EXE was not found then it did not register In this case do the following Launch the DOS command prompt and go to the CrossWords installation directory Type CWHELPER EXE regserver Return CWOBJCRE EXE regserver Return Novell server installation Using the above procedure verify that CWHELPER EXE was properly registered Levit amp James Inc 94 CrossWords Installation amp Operation Guide 4 2 Operating Environment Integration with Other Macros and Macro Packages A vast majority of CrossWords users are operating in an environment in which one or more templates and macros are loaded in addition to CrossWords If you have encountered a run time error while opening either a Word or a WordPerfect document i e in On Demand mode then click on the Debug option if available If the highlighted line in the Visual Basic editor is in the CrossWords section of the AutoOpen macro typically on the following line Application Run CrossWords then you have encountered a problem while running CrossWords Note that this indicates only that the problem has occurred in one of the template macros the template code is not viewable because the template has not been opened as a document 4 3 Common Run Time Errors Listed in this section are some of the more common run time errors and other problems along with possible causes and solutions
23. provided in Section 3 Some of the configuration settings will be modifiable before you run any conversion For example if you are running Interwoven WorkSite you must supply a value for CheckoutDrive and BackupDrive in the WorkSite section Other configuration changes in the CROSSWDS INI file will only be obviated after running and evaluating converted documents If you have any questions contact Levit amp James Inc technical support 2 3 3 2 4 Step 4 Gather Sample WordPerfect Documents for Preliminary Testing Preliminary testing is required for the following reasons 1 To ensure that the Crosswds ini file is properly configured 2 To ensure that fonts and numbering are correctly identified 3 To get an estimate on batch processing times for administrative conversions 4 To determine if any customizations are required for the conversion The document sample set should be representative of the entire document population so that preliminary testing will uncover as many needed configuration changes as possible If you are batch converting include in the sample set of documents some non WordPerfect documents e g Word documents graphics files etc When CrossWords encounters these files they will be skipped and this will give you a more accurate estimate for processing times 2 3 3 2 5 Step 5 Convert Copies of the Sample Documents If any configuration changes are required see steps 5 6 then make the changes and co
24. the CROSSWDS INI file CWSEQLED TXT contains a list that defines prefixes e g SECTION or Section that will be recognized as text to be included in the outline template if this text immediately precedes the first SEQ field in the paragraph If the SEQ field is preceded by any text other than one of these entries then this and all subsequent SEQ fields in that paragraph will be converted to plain text There should be only one entry per line Entries are case sensitive and should be enclosed in double quotes Levit amp James Inc CrossWords Installation amp Operation Guide 91 4 TROUBLESHOOTING If you have installed CrossWords and have not successfully been able to convert documents then please read this section for a few tips on how to fix the problem If you have any questions or require further assistance please contact Levit amp James Tech Support at 703 771 8185 4 1 Troubleshooting Checklist There are several common installation configuration errors that will adversely impact how CrossWords runs on a workstation The following sections provide a checklist of these common errors 4 1 1 Have the WordPerfect text converters been installed Cross Words relies on the native Word text converters to open the preprocessed WordPerfect documents in Word By default these files are in the following location C Program Files Common Files Microsoft Shared TextConv The two WordPerfect text convert
25. these locations See Section 2 3 1 for details 4 1 6 Have the CrossWords administrative files LICENSE INI CROSSWDS INI CWFONTS TXT and CWSEQLED TXT been placed in the CrossWords Common Application Data folder on each user s workstation During CrossWords installation the CrossWords administrative files LICENSE INI CROSSWDS INI CWFONTS TXT and CWSEQLED TXT are placed in the CrossWords Common Application Data folder The default location of this folder depends on the workstation operating system Windows XP C Documents and Settings All Users Application Data Levit amp James Inc CrossWords Windows Vista C ProgramData Levit amp James Inc CrossWords If you have implemented an upgrade installation from an earlier version of CrossWords make sure that the administrative files are in the correct location 4 1 7 Did the CWHelper OLE server register correctly You can check this by clicking Start Run from the desktop and typing Regedit and pressing return This will launch the Registry Editor Press CTRL F to bring up the Find dialog and perform a search for CWHELPER EXE You will typically first find this entry under My Computer HKEY CLASSES ROOT CLSID If found verify that the path shown is the correct CrossWords installation directory If so then the server registered properly on your system If CWHELPER EXE was found but the path was incorrect then exit the Registry Editor and run CWREG BAT
26. to True CrossWords will suppress all text in paragraph numbering reference fields TCLevelOverridesSEQLevel True When CrossWords converts paragraphs within an outline that contains both Table of Contents markers and Autonumbers or ParaNums which come into Word as SEQ fields it expects that the level defined by the TOC markers and the SEQ fields will be the same If they are not the same by default CrossWords uses the level of the outline as defined by the TOC markers If set to False CrossWords will instead use the level specified in the SEQ field to determine the level of the outline for that paragraph TOCPreserveBold True If this is set to True any bold formatting in TC Table of Contents entry fields will be carried over into the re generated Table of Contents A NOTE This and the following TOCPreserve settings only have an effect when RegenerateTOC is set to True either directly or indirectly via a MacroPackage setting TOCPreserveItalic True If this is set to True any italic formatting in TC fields will be carried over into the re generated Table of Contents See Note above TOCPreserveUnderline True If this is set to True any underline formatting in TC fields will be carried over into the re generated Table of Contents See Note above Levit amp James Inc CrossWords Installation amp Operation Guide 73 d TrackedChangesToStrikeThrough False If the option is set to True any tracked
27. within each cell making the following adjustments Levit amp James Inc CrossWords Installation amp Operation Guide 63 1 Ifthe right or left paragraph or first line indent of any paragraph with the table cell exceeds the value set in MaximumIndentInTabbedTableCells whose default value is 18 points then the table s indent is changed to equal this set value 2 If one of the paragraph s tab stops is a right aligned one all of the paragraph s custom tabs are cleared and a new right aligned tab stop is inserted positioned on the cell s right hand margin 3 If one of the tab stops is a center aligned one all of the custom tab stops are cleared and a new center aligned tab stop is inserted positioned at the center of the cell 4 fone of the tab stops is a decimal aligned one only the decimal aligned tab stop is cleared and a new decimal aligned tab stop is inserted positioned at a distance from the right hand margin of the cell set by the value of DecTabOffsetInTabbedTableCells The default for this value is 10 points 5 Ifall of the tab stops are left aligned ones then all of the cell s tab stops are cleared and new left aligned tab stops are inserted at a position equal to that of the first original tab stop that has a positive value Setting this option to True may result in an increase in the processing time for the document ApplyAllStylesFromTemplate False This option can have a value of False Attach
28. 38 Object doesn t support this property or method Cause Running Office 2000 or later a run time error 438 can result from a compile error in hidden module generally either CWMAIN DOT or WPCLEAN DOT Opening CWMAIN DOT Levit amp James Inc 98 CrossWords Installation amp Operation Guide and accessing the References from the Tools menu indicates that the CrossWordsHelper component is missing This may happen in On Demand mode if the CWHelper has not been properly registered or if older versions of CWHelper are registered and there is a name conflict Solution Unregister all older versions of CWHelper If necessary run a registry cleanup utility Then register the current version of CWHelper see Section 2 5 2 4 3 10 Error 4198 Cannot open macro storage or Command Failed Cause 1 The incorrect WordPerfect 6 X conversion filter is being used on a Word 2002 or 2003 platform Solution On systems running Word 2002 XP or 2003 CrossWords substitutes with no loss of functionality or security the Word 2000 version of the WordPerfect 6 X conversion filter during installation If this did not happen or if the original text converters were installed after the CrossWords installation then copy the correct version of the conversion filter out of the TEXTCONV subdirectory of the CrossWords program directory into the Microsoft text converters folder after renaming the original By default this location is C Program Files
29. Administrator s Manual Mensa KOSS AKON ELS o A Document Mot System Enabled WordPerfect to MS Word B Conversion Utility T E el e I mE e Levit amp James Inc April 2009 This page is intentionally left blank LEGAL NOTES The information contained in this document represents the current view of Levit amp James Inc as of the date of publication Because Levit amp James Inc and its partners must respond to changing market and technology conditions Levit amp James Inc cannot guarantee the accuracy of any information presented after the date of publication This document is for informational purposes only LEVIT amp JAMES INC MAKES NO WARRANTIES EXPRESS OR IMPLIED IN THIS DOCUMENT CrossWords CrossFingers Stylizer and CrossEyes are solely owned by Levit amp James Inc All other brand or product names are trademarks or registered trademarks of their respective holders CONTACT INFORMATION Address Levit amp James Inc 50 Sycolin Road P O Box 2503 Leesburg VA 20177 USA Phone Technical Support 703 771 8185 Main Number 703 771 1549 Fax 703 779 0304 E mail Sales mailto sales levitjiames com Technical Support mailto support levitiames com Website http www levitiames com Visit the website of Levit amp James Inc at http www levitjames com for the latest information on CrossWords and other products 1998 2009 Levit James
30. Application Data Folder will be a sample CWDATA INI file By default this location is C Documents and Settings All Users Application Data Levit amp James Inc CrossWords Enter default connection information in the Defaults section of this file add any sections for specific libraries to override the defaults for that library For syntax see the sample CWDATA INT file installed by the CWDataServer setup program The settings in the Defaults section of CWDATA INI are driver string identifying the SQL provider for the library ies server the name of the server containing the library ies UserID the user name to be used for the connection to the library ies Password an encrypted value of the password for the user specified in UserID This encrypted value can be obtained by running CWPWGEN EXE in the CWDataServer installation directory A Tip The UserID and Password in the CWDATA INI file should represent either the DM common user login or the administrator login Levit amp James Inc CrossWords Installation amp Operation Guide 31 A NOTE If you get a Run Time Error 429 when running CWPWGEN EXE then there is a problem with the configuration of CWDataServer Using DCOMCNFG EXE on the DM server re check the Login ID and Password on the Identity tab and the access and launch permissions on the Security tab A NOTE In most cases the library names and the database names are the same However if the
31. CrossWords will modify the user s NORMAL DOT global template Because Word XP 2003 and 2007 allow you to enable disable access to Visual Basic projects you must make sure that this is enabled To enable access to Visual Basic projects open Word and select the Trusted Sources tab from the Tools Macro Security menu option After running the CrossWords installation you may uncheck this box if you desire 2 3 3 Installing CrossWords 2 3 3 1 Installing CrossWords on a Single Client Workstation If you are just evaluating CrossWords or only plan to install CrossWords on a few client workstations then you do not need to implement the network based configuration In fact installing CrossWords for a single user is simply a matter of executing either the CROSSWORDS SETUP EXE or CROSSWORDS SETUP MSI setup kit Once completed the following will be true e You will need to copy the license ini file into the CrossWords Common Application Data Folder this will be done automatically if it is co located with the CROSSWORDS SETUP EXE Levit amp James Inc 18 CrossWords Installation amp Operation Guide setup kit when executed The Common Application Data Folder has the following default locations e Windows Vista ZPROGRAMDATA NLevit amp James Inc CrossWords e Windows XP 2000 sALLUSERSPROFILE Application Data Levit amp James IncNCrossWords 2 3 3 2 Installing CrossWords for the Enterprise If you pl
32. E SKERT EERENS 14 2 3 1 Before Installing CrossWords it a eg ee EUER SEL SE ORTI 14 2 3 2 Setting up Microsoft WOFG ases niente estne deo at bae ete dini adel iiS eed iUe 17 2 3 3 Installing CrossWordS isinen isinan a ira ier einat 17 2 3 4 Automating the CrossWords S tUD secccccivscscccsscscssivsseccvavsnestesessscteacascanataasscaseas 21 2 3 5 Using CWADDMAC EXE to Install the AutoOpen Macro sess 24 2 3 6 Installation for Laptop Remote Users aiia viaa d aqva hsec nde ota bed ia uds 26 2 4 INTEGRATING WITH A DOCUMENT MANAGEMENT SYSTEM DMS sss 26 2l WORRIES cic NR etait ase edt hi dacs eit ido e eee et ci uc MET dins 26 242 Open Text DM iie xlix tir DER De D ev Lc Dead Uns 29 233 JODCS ODE aiv ritu iat ea Wobei tdi e A E a A cdi erdt ecd 32 za e ord a a a t aeu a e OUES 35 2 5 UPGRADING FROM A PRIOR VERSIONS 2 oir sicci aree unc e ine ert aa o ces ee ideae 38 21 Custom QU C C 38 2 2i CWE eot eticte tee dotate diste audis mie ost t rae rai Ea caque 38 2 3 3 Uninstalling Gross Words seis hited itii on o than HR eec d esl 38 2 0 CROSS WORDS COMPONENTS 5 e eee tie ae o end Ge eee a gia aes ut edet dece Se 40 3 OPTION FILES iiit parait bMS er tonsa sbutsecanpactasusessebecvs REIR E HIR GR RR cobeaa EAR ERR SE EP Te PES Pe PENNE ERR 43 3 CROSSWORDS CONFIGURATION FILE CROSSWDS INI 43 3 1 1 About Configuration Files assieme ea talo edhe eden od eee poe Te eae Cad tocco lad 43 d
33. ExtractedGraphics is valid then this will be used as the repository for all extracted graphics If the path is either invalid or is not specified a new default directory C CWGraphics Extracted will be created on the user s machine and will be used for all extractions Each extracted graphic will be named with the base filename of the WordPerfect document 1 e minus the extension plus the string _ NNN WPG where NNN will be a number from 001 999 representing the order in which the graphic appears in the document In the converted document each extracted graphic is replaced by a text string colored in red in the following form lt Extracted Graphic PATH where PATH will be the full path to the extracted graphic The setting Subst ituteGraphics specifies a comma delimited list of the filenames no path of the substitute graphics Each must have the same filename as the filename specified in the original WordPerfect document and must be placed in the directory specified by DirectoryForSubstituteGraphics If the specified directory does not exist no substitutions will be attempted Similarly no substitution will be performed if the substitution graphics file does not exist The graphics extraction and graphics substitution features can be enabled independently or in tandem If they are enabled in tandem however any graphics that have been successfully substituted will not be extracted or replaced with a text string wher
34. Levit amp James Inc CrossWords and in Windows XP 2000 this defaults to C Documents and Settings All Users MApplication Data Levit amp James Inc CrossWords 2 3 4 2 Co Locating Files You may and in most cases should co locate any of the following files in the folder which contains the msi or exe e SETUPCHOICES TXT e Ifpresent all of the options chosen during the example install will be used for the client setup including the target path components All Users etc e Ifabsent then a default install will occur e LICENSE INI This is your license file It will be located in the All Users Application Data folder e CROSSWDS INI This is the primary configuration file for governing the behavior of CrossWords Many features and functions are triggered and or controlled by setting specific values in this file In most cases the default file will need to be adjusted to satisfy the specific needs of the organization e CWFONTS TXT This is the file specifying source and target replacement fonts for converted files This is a specification for a global font replacement whereever CrossWords sees the source font it will replace it with the target font e CWSEQLED TXT This is the file specifying leading text strings for special number recognition It will be located in the all users application data folder Levit amp James Inc 22 CrossWords Installation amp Operation Guide e CWCUSTOM DO
35. MAC EXE Q R This runs CWADDMAC EXE in Quiet Mode and removes the CrossWords AutoOpen macro 3 Remove the code manually from the NORMAL DOT template using the Visual Basic Editor All code to be removed from the Aut oOpen macro should be found between the lines CrossWords Start and CrossWords End inclusive 2 5 83 2 3 Remove the CROSSWDS DOT Template from the Word Startup Directory This is accomplished automatically if you ran CWADDMAC EXE to remove the Auto macro s from the NORMAL DOT template If not then this file can be deleted manually from the Word startup directory Levit amp James Inc 40 CrossWords Installation amp Operation Guide 2 5 3 2 4 Run the CrossWords Uninstall Program This program can be accessed through the Control Panel by double clicking on the Add Remove Programs option Click on CrossWords and then on the Add Remove button Follow instructions to remove CrossWords from the workstation 2 5 3 2 5 Move the Custom CrossWords Files to a Temporary Location For network installs the above procedures should be performed for every CrossWords enabled workstation before proceeding to this step The custom CrossWords files include CROSSWDS INI CWFONTS TXT and CWSEQLED TXT These files may have been modified for specialized conversions these conversion settings likely will be needed for the new version of CrossWords Move these files to a safe location so that the
36. MAL DOT Global Template The CrossWords conversion involves processing a document before and after it is opened in Word It processes after the document is opened in Word through macro code that is triggered whenever a document is opened in Word Depending on your other Word Add ins you may elect to install CrossWords directly into your users NORMAL DOT templates You should consider this option if any of your other Add ins also function whenever a document is opened in Word If they do then you must ensure that CrossWords runs before your other add ins to complete the conversion There is an installation option to install CrossWords into the NORMAL DOT template When selected CrossWords modifies the NORMAL DOT template to either create an AutoOpen macro or to add to an existing Aut oOpen macro If you desire not to run from the NORMAL DOT but from a global template you must still have an AutoOpen in the NORMAL DOT that calls the macro in the global template A NOTE By default CrossWords will NOT modify the user s NORMAL DOT template but trigger post open processing via the CROSSWDS DOT template Levit amp James Inc CrossWords Installation amp Operation Guide 11 2 1 3 Use of Batch Modes Users rarely will need to run CrossWords in a batch mode If you are not integrating CrossWords with a Document Management System you should decide whether to allow for this possibility by selecting de selecting the Stand
37. Open check the path environment variable to ensure that the DOCS Open program directory default DOCS OPEN PROGS is listed 2 4 3 2 DOCS Open Configuration Setting If you are using the Manual Installation option then to enable the CrossWords right click menu option from within DOCS Open edit the PCDOCS INI file and add the following EventsAPI dlll cwpathNCWEVENTS DLL where cwpath is the CrossWords installation directory Running the CrossWords Setup application will perform this modification automatically provided it can find the PCDOCS INI file in the path A NOTE If you already have a d111 entry you may assign the next higher number e g d112 to CWEVENTS DLL Levit amp James Inc CrossWords Installation amp Operation Guide 33 A NOTE If there are more than one versions of the PCDOCS INI file on a system then CrossWords Setup will modify the first one it sees in the path listing 2 4 8 3 Selecting and Setting the Document Application Code There are two settings in the DOCS Open section of the CROSSWDS INI file that need to be set prior to running CrossWords in the Docs Integrated right click mode The first setting SelectAppCodes is a comma delimited listing that specifies the application codes of candidate documents 1 e documents that have application codes not in the specified list will be de selected for conversion To select and convert WordPerfect documents that hav
38. PED ONLY NEVER IncludeConversionHistoryInNewProfileName Adds conversion text to new document name True False KeepFileDates Used to retain the original file date and time True False LeaveVersionOpen Specifies which version to leave open when converting multiple All Latest versions LeaveWordOpenForSingleDoc Leaves Word document open after conversion True False Libraries Comma delimited list of libraries used for ADO implementation blank LocalCopyLocation Default directory for converted local file blank LocalRename File naming convention for local conversions R N A MaxDocs Maximum number of documents user can process 0 MobileLibraryNames Mobile library names for new profile conversions in blank DOCS Unplugged NewProfileLibrary Specifies which library contains new profile Original Current library name PCDocslniDir Path to PCDOCS INI file used for ADO implementation blank ProcessAllVersionsAfterVersionFailure Continues processing document after version failure True False SafetyGain Informs Crosswords that SafetyGain is installed on conversion True False platform SafetyGainWindowName Identifies caption of SafetyGain window SafetyGain Desktop SelectAfter Begins the date time mask inclusive 1 1 1969 SelectAppCodes Process only documents with these App Codes MS WORD SelectBefore Ends the date time mask inclusive 12 31 2099 SetAppCodes Changes App Codes for proce
39. S Open integrated batch mode This includes the date time filter the log file specification the CrossWords working directory and the splash screen enhancements Levit amp James Inc 54 CrossWords Installation amp Operation Guide SelectAppCodes MS WORD SetAppCodes MS WORD MaxDocs 0 FixFilenames ALWAYS For a complete discussion on these settings please refer to Section 2 4 2 SetNewProfileAppCode MS WORD Use this setting to specify the application code when using the New Profile conversion option ShowResultsFormlInQuietMode True If running in Quiet Mode then this setting value will determine whether to show the results form to the user For running in Quiet Mode see discussion under AdminGroups above ShowStatusForm True Setto False if you want to turn off status display during CrossWords processing in DOCS Open integrated mode ShowVersionDetailsInResultsForm False If set to True will list specific results for each version in the selected document s in the results form at the end of the conversion run SkipCWProcessed True Skip all Word documents that have been processed by CrossWords SkipNeverWPF True Skip documents created in Word but not the ones converted from WordPerfect SkipTemplateDocuments False If the document Storage Type is a Template then if this setting is set to True the document will be skipped SkipWWAll True Skip all Microsoft Word for Windows documents UniqueNameForNewPr
40. T This is a template you can use to run custom macros during the conversion Custom macros are generally needed only when there is content specific logic to be applied e g changing the text in a footer 2 3 4 8 Running the CROSSWORDS SETUP EXE from a Command Line or Batch File The syntax is simple lt exe File s where s specifies Silent install no dialogs Example P Distribution CrossWords Setup exe s If there is a copy of SetupChoices txt in the folder with the Setup exe those choices will take effect Otherwise a complete install will occur to the default location C Program Files Levit amp James Inc CrossWords If you are running a Silent install from the command line for a number of users then the following will occur e The installer will install CrossWords on those machines where it is not currently installed e The installer will upgrade CrossWords on those machines where an earlier version is installed e The installer will UNINSTALL CrossWords on those machines where the same version is currently installed This is because the installation is running in Maintenance Mode and Remove is the default choice To change the default choice to Reinstall Repair add the NOUNINSTALLSILENT command line parameter Example P Distribution CrossWords Setup exe s NOUNINSTALLSILENT TRUE 2 3 4 4 Running the CROSSWORDS SETUP MSI from a Command Line Batch File or Group Policy install Installation
41. TATUS EXE CWWDRC ExE DMEVENTS DLL DWADDR32 DLL FILEI FILE2 WPCLEAN DOT DOCUMENTATION ADMINISTRATOR CROSSWORDS ADMINISTRATOR S MANUAL DOC CROSSWORDS ADMINISTRATOR S MANUAL PDF READ ME DOC RELEASE NOTES DOC END USER CROSSWORDS USER MANUAL DOC CROSSWORDS USER MANUAL PDF EULA TXT Levit amp James Inc CrossWords Installation amp Operation Guide 13 Notes 1 Copied into appropriate Word Startup Folder The location of the startup folder will either be in the Startup subfolder of the MS Word Program Folder or in the Startup folder specified in the Tools gt Options dialog on the File Locations tab in Word 2 Copied into the Word Startup Folder as Crosswds dot The toolbar version will be implemented on systems not running a DMS 3 Used when inserting AutoOpen into user s Normal dot 4 Only needed for special customizations When implemented this file must be copied to the appropriate Word Startup Folder 5 Open Text Docs Open installations only 6 Interwoven WorkSite installations only 7 Worldox installations only 2 2 2 Common Application Data Folder The Common Application Data Folder otherwise known as the All Users Application Data Folder contains those files common to all users on a workstation These files are admin configurable and should generally be restricted from modification by end users who are not administrators The default location of the Common Application Data Fold
42. TC field then Cross Words will behave as if a TC field were present in that paragraph GlobalTableIndentWiggleRoom 24 A value set in points this is linked to AdjustGlobalIndentsOnTables GuessNormalFontSize True If this option is set to True then CrossWords will use the font size of the first non bold non italic non underlined non symbol alpha character in the document as the basis for the revised Normal style typeface size If set to False then no change is made to the Normal font size unless the Normal font size is greater than 12 points in which case it is set to 12 points MacroPackage None This option will customize the behavior of CrossWords to conform to the formatting schemes used by four widely used macro packages SoftWise s MacroSuite Legal MacPac Esquire Innovations iCreate and the ezNumbering toolbar from Kraft Kennedy and Lesser In addition to None the possible settings are MacroSuite MacPac iCreate and ezNumbering the settings are not case sensitive If one of these macro packages is being used the converted document will behave as if the document had been originally created using the macro package In addition to changing the formatting of the special outline paragraph mark the MacroPackage setting will override a number of other settings inside the WPCleanup section of CROSSWDS INT Precisely which settings are overridden depends on the particular macro package being used Levit amp Jam
43. ToNonBreaking Converts spaces at the end of paragraphs to non breaking spaces to True False fix alignment when spaces are underlined ConvertUnderlinedSpacesToUnderscores Spaces formatted with underlines will be changed to underscore True False characters DecTabOffsetInTabbedTableCells A value to offset tabs in table cells in points 10 DeleteTextBoxesInHeaderFooter Deletes all text boxes in headers and footers True False Levit amp James Inc 86 CrossWords Installation amp Operation Guide EE Section Keyword Purpose Values Default DeleteUnusedStyles Deletes all styles not used by any text True False DenormalizeHeadersFootersAndNotes Converts paragraphs from Normal style to style corresponding to True False proper story WPCleanup DirectFormattingCanForceHeadingStyle Redefines outline numbering styles for ParaNums not in style True False definition DisplayFonts Comma delimited list of font names to not be used to reset the blank document Normal font FixCheckBoxes Fixes small graphics boxes containing no embedded graphics True False FixInlineShapes Fixes InLine shapes e g embedded OLE objects True False FixMultiPageTables Restores missing bottom horizontal rules for tables extended over True False multiple pages ForgiveMissingTCFields Assumes numbered paragraphs that are missing TC fields are True False supposed to have TC fields GlobalTablelndentWiggleRoom See AdjustGloballndentsOnTables
44. Words Installation amp Operation Guide c RE 4 1 3 Have the CrossWords macros been properly installed By default the CrossWords macros run using an AutoExec macro contained in the CROSSWDS DOT template However during the CrossWords installation there is an option to install an alternative CrossWords AutoOpen macro in each user s Normal dot Therefore if the Aut oOpen option was selected and CrossWords was installed on a multi user workstation then the Aut oOpen macro must be added to the Normal dot for each user This is accomplished by running CWADDMAC EXE under each login a task typically handled with a logon script See Section 2 3 4 for details 4 1 4 Are all of the CrossWords templates in the Word Startup folder Part of the CrossWords conversion is run through execution of Word macros which are loaded in the Cross Words global templates CROSSWDS DOT CWMAIN DOT and WPCLEAN DOT If for some reason these templates are either missing or not being properly loaded then the conversion will fail with the Macro error message Check to see that the global templates are in one of the two Word Startup folders that they are properly loading in Word and that the macros that they contain are not being disabled In general there are two Word Startup folders The user specific Word Startup folder is located under each user s profile folder C Documents and Settings N username domain Application Data Mic
45. act CrossWords Technical Support to review with you the different ways in which CrossWords can be configured and used In addition we can answer all your questions and provide you with any assistance you will need to successfully install integrate test distribute and use CrossWords Levit amp James Inc 10 CrossWords Installation amp Operation Guide 2 INSTALLATION CrossWords may be installed either locally on a client computer or on a terminal server e g Citrix server This chapter describes the strategies and procedures for installing CrossWords describes the various CrossWords components and provides an installation troubleshooting discussion 2 1 Considerations Before installing CrossWords at your site consider the following 2 1 1 Testing Testing integration of CrossWords within your current software configuration is best done locally During this testing you should Make sure that you are familiar with CrossWords installation options and procedures Make sure that you can run CrossWords in all modes that you intend to run Refine any customization that is required to run with your intended user environment Test conversions with a representative set of documents to make sure that you have the correct settings in the CROSSWDS INI CWFONTS TXT and CWSEQLED TXT files and e Call Levit amp James Inc at 703 771 8185 if you have any questions or require technical support 2 1 2 Use of the NOR
46. alone Batch feature when configuring the installation If you are integrating CrossWords with a Document Management System you may wish to limit the users capability to perform batch conversions from within either DOCS Open DM DeskSite FileSite or Worldox set the maximum number of documents to 1 see Sections 3 1 6 3 1 9 and 3 1 10 for details 2 1 4 General Approach To perform the conversion of a set of documents there are several approaches e A System Administrator can batch convert all of the documents during off hours For the purposes of estimating how many computer hours it will take to convert a set of documents experience has shown that the conversion rate is roughly 4 to 7 documents per minute on a single computer Actual results may vary depending on CPU speed network traffic average document size and document content The benefits of this approach are that CrossWords need only be installed on the dedicated computers and that no end user training is required The end users at the site can perform the conversion document by document as needed i e in On Demand mode In this case CrossWords will be installed on each end user computer When the end user opens a document from within the document management system or by running the OpenWithPreprocessor macro in Word the document will be converted 1f necessary and the user can proceed with viewing printing or modifying the document A hybrid solution The System Admi
47. alse paragraph EZStyleForRestOfParagraph Name of style to be applied after hidden paragraph mark blank Levit amp James Inc CrossWords Installation amp Operation Guide 89 3 2 Font Translation Table CWFONTS TXT CrossWords includes a global font substitution feature which allows the user to specify a list of fonts to be reformatted into a substitute font Users can make changes to the file CWFONTS TXT which is located in the main CrossWords directory In that file users can add lines containing three fields one field specifying the font to search for and replace a second field specifying the replacement font and a third field specifying whether to force the formatting of the replacement font into plain bold italic or bold italic For example Your WordPerfect document font is Times New Roman which is converted by Word into Galliard To correct this you would enter Galliard in the first field and Times New Roman in the second field in CWFONTS TXT CrossWords will then replace Galliard anywhere in the Word document with Times New Roman A WARNING Fonts listed in CWFONTS TXT will be globally substituted Therefore it is best to include only fonts that should be changed in every document Each field is enclosed in straight quotes and is separated from the following field by a comma The names of the searched for and replacement fonts should be specified exactly as they appear in your font sele
48. ames In this scenario these settings will be automatically set in the CROSSWDS INI file Otherwise these settings will have to be set by some other means 2 4 1 1 2 Checkout and Backup Drives Among the required settings are those that specify the Checkout drive and the Backup drive By default these settings are set after running the interactive CrossWords Setup application CheckoutDrive no default Specifies the drive which documents are checked out to will likely be the local drive of the user s machine Example C BackupDrive no default Specifies the drive on which the original documents will be placed You may use a drive map letter example BackupDrive C Or you may use a UNC specification example BackupDrive Netservl Sharel A NOTE To back up the original documents on a network location for WorkSite users several settings in the Single section of the CROSSWDS INI file require modification See Section 3 1 5 for details 2 4 1 1 3 Word Alias You must also ensure that the proper application type has been set for Word By default the alias for Word is WORD no quotes If you are implementing a different Word alias then you must modify the setting in the WorkSite section Levit amp James Inc 28 CrossWords Installation amp Operation Guide WordAlias WORD 2 4 1 1 4 Configuring CrossWords for Word 2007 If you are using Word 2007 then you must determine whether you want
49. an to deploy CrossWords to more than just a few users then you can save time by performing some pre deployment steps These steps are outlined below 2 3 8 2 1 Step 1 Install CWDataServer on the Middle Tier DM Only If you will be installing CrossWords on an Open Text DM system then there is an extra step required to install the CWDataServer remote DCOM server on the middle tier This is generally installed on the same server running DM Server After installing CWDataServer it must be configured for your organization See Section for details 2 3 3 2 2 Step 2 Install CrossWords on a Workstation This is done by installing CrossWords on a client workstation and retrieving the default versions of the files that will be modified and pushed out to each client workstation running CrossWords To install CrossWords run the CROSSWORDS SETUP application EXE or MSI If you have received a License ini file from Levit amp James Inc then be sure to copy it to the same folder that contains the setup application it will be automatically place in the proper folder During the installation you will be asked to select a Setup Type If either you wish to integrate CrossWords with your Document Management System or you wish to change the default installation feature configuration then select the Custom Setup Type Otherwise you may select the Standalone Setup Type If you select Custom you will be asked to configure the installation and se
50. arnNameChange Prompts user when name of document will change True False DOCS Open AddCWSTringToActivityLog Adds Conv d by CrossWds to activity log True False DM AddTextToNewProfileAbstract Adds Converted From text to beginning of abstract field True False AdminGroups List of groups to run in Quiet Mode blank AllowConversionOptions Enables specified conversion options RNL CheckStorageType Checks document storage type True False ConvertedFile Default conversion option R L N Levit amp James Inc 82 CrossWords Installation amp Operation Guide E Section Keyword Purpose Values Default ConvertRedlineAttachments Allows conversion of Redline attachments True False ConvertVersion Default version option L V A DOCS Open CustomFields Comma delimited list of custom fields for new profile conversions blank DM DataServers Prioritized list of network machines running CWDataServer blank DeleteDuplicateFileForRename Deletes existing files with DOC extension when renaming files True False DisableConversionOptions Disables options on form for local conversion True False DocExtOnLocalConvert Default setting to change file extension to DOC True False ExcludeFileMasks List of file masks for excluding versions in DM PR1 ExtensionForDuplicateFile Renames existing files with DOC extension blank FixFilenames Alters file names based on filing scheme ALWAYS FLIP
51. atc ino rit be een eee eee 9 4 1 1 Have the WordPerfect text converters been installed caesus 9 4 1 2 Was the CrossWords installation configured for the correct Document Management System soie v ph FRUI I ve kx essa Peres ruere EAEE EE 91 4 1 35 Have the CrossWords macros been properly installed suse 92 4 1 4 Are all of the CrossWords templates in the Word Startup folder 92 4 1 5 Has the CWBackup folder been properly created on the network tau gs pH Mn T MR 92 4 1 6 Have the CrossWords administrative files LICENSE INI CROSSWDS INI CWFONTS TXT and CWSEQLED TXT been placed in the CrossWords Common Application Data folder on each user S workstation a voi up NE xa rv e va e EO REPRE dE Fede 93 4 1 7 Did the CWHelper OLE server register correctly eese 93 4 2 OPERATING ENVIRONMENT INTEGRATION WITH OTHER MACROS AND MACRO PACKAGES S nido Medica dd eoe cepe e ue D hae M TEE 94 4 3 COMMON RUN TIME ERRORS ch ssiescdwtazadancuss kaqe tiat detseiteat et dat PN Has HR bai pia o e ARR 94 4 3 1 Error 53 File Not Found eene a tenentes nennen 94 495 2 Error 58 File Already EXISls sait taduliter waite aunt 94 4 3 3 Error 70 Permission Dehiteu aum siesta ele EMEND Rabe esM Tra dud 95 4 3 4 Error 75 Pat Pile Access Error Gu uui dacndacdietexsecen ocbdes atte s Gebiet saldo 20s 95 4 3 5 Error 91 Object Variable or With Block Variable Not Set
52. atermark A True False DeleteWatermarkB Removes Watermark B True False DirectoryForExtractedGraphics Location to place extracted graphics blank Preprocessor DirectoryForExtractedOLEObjects Location to place extracted objects blank DirectoryForSubstituteGraphics Location of the substitute graphics files blank ExtractOLEObjects Extracts OLE objects from document True False ExtractOnlyTheseOLEObjects Extracts specific OLE objects from document blank ExtractWPGraphics Extracts WPG graphics from document True False GuessDefaultlnitialFont Guesses the Default Initial Font based on first Font Change function True False MaximumAllowableOutlines Fixes documents with a large number of unnecessary outline resets 50 MoveEndCodesOutOfStyle Moves text from end section of paragraph style to main text for blank specified style MoveEndCodesOutOfAllStyles Moves text from end section of paragraph style to main text for all True False styles ReinsertTheseExtractedOLE Objects Re inserts specific extracted OLE Objects into Word document blank SubstituteGraphics Comma delimited list of substitute graphics filenames blank VerboseLogging Extra logging for troubleshooting True False Softwise KeepTCFields Keeps TC fields during heading conversion True False ezNumbering EZAddGreenParagraphSymbols Add paragraph symbols for Table of Contents True False EZAddHiddenParagraphEndings Adds a hidden paragraph mark for changing styles within a True F
53. changes in the document will be formatted as strikethrough text and the changes will be accepted into the document UpdateStylesOnOpen False Updates the styles in the document from the attached template 1f appropriate To be used with the ACCachNewTemplate setting UseListNums True Converts extra WordPerfect ParaNums into ListNum fields Extra ParaNums are ParaNums contained in the text of a paragraph which uses a style that already contains a ParaNum inside the style definition Therefore if this setting is set to True then if the paragraph has more than ParaNum fields all but the first will be converted into ListNum fields If this setting is set to False then all extra ParaNums will be converted into SEQ fields A NOTE Setting Convert SEQFieldsToText True will convert all but the first ParaNum to text UseWPFontsIfAvailable True UseZapfDingbatsIfAvailable True Used to convert symbol characters If set to False CrossWords will behave as if the fonts are not installed That is any characters that are not found in any standard font will be replaced by XXXXY in red where XXXX is a description of the character 3 1 13 Options in Preprocessor Section ChangeParaAnchoredBoxToCharAnchored False If this option is set to True CrossWords will change all paragraph anchored graphics boxes to character anchored graphics boxes The end result will be that the graphics box will be anchored to the first character in
54. cify the maximum time allowed to process a command or to make a connection using the ADO implementation for DOCS Open The default values should work in most cases 3 1 8 Options in ConnectionDefaults Section Driver Server UserID Password Specify the connection string information for use with the ADO implementation for DOCS Open Driver is the string specifying the database driver i e SQL Server Server is the name of the network server containing the database UserID specifies which username to provide when making this connection Password is the encrypted password of the user making the connection The encrypted password can be obtained by running the program CWPWGen DOCS Open exe application This file is not in the general distribution contact Levit amp James Inc to obtain a copy A Tip A DOCS Open administrator username should be used Because the password is encrypted with a different keyset than the DOCS Open encryption scheme the DOCS Open password is not valid Levit amp James Inc 56 CrossWords Installation amp Operation Guide 3 1 9 Options in WorkSite Section AllowNewVersion True When set to True allows the user to create the converted document as a new version of the original document The new version is linked to the same document number in WorkSite AllowConversionOptions RLNV This string can be limited to remove any of the four conversion options A NOTE You must have Al lowNewVers
55. ction menu in Word The third field can contain either nothing between the quotes or can have the letter P force plain B force bold I force italic or BI force bold italic The last field is useful in cases such as when you want text formatted CG Times Bold to be converted into Times New Roman and then forced to bold For every entry it finds in CWFONTS TXT CrossWords globally replaces that font everywhere in the document in the body text in footnotes and endnotes in all headers and footers and also in all active paragraph styles By default the table is listed as the following Arial Cyr Arial Wy n FH m Book Antiqua Times New Roman CG Times Times New Roman CG Times Bold Times New Roman B Century Gothic Arial Courier New Cyr Courier New P ely Arial n nn Times New Roman Cyr Times New Roman n Fr rm Times New Roman Tur Times New Roman Tms Rmn 12pt Times New Roman wee Universal David Times New Roman where First field Name of font to search for Second field Replacement font Third field P force plain B force bold I force italic BI force bold italic blank don t force Levit amp James Inc 90 CrossWords Installation amp Operation Guide EI 3 3 Sequence Field Conversion Table CWSEQLED TXT This file is used only if the ConvertSEQFields option is activated in
56. d file DeleteLocalCopyOfConvertedDocuments True Default setting for checkbox on Options screen that specifies whether to change document extension to DOC Not shown when DisableConversionOptions True DisableConversionOptions True CrossWords can provide an option to either a replace the original document in WorkSite with the converted document default or to b convert a copy of the document at a location of the user s choice To enable this option on the Options screen set to False DocExtOnLocalConvert False Default setting for checkbox on Options screen that specifies whether to change document extension to DOC Not shown when DisableConversionOptions True DocOpenTimeout 3600 Number of seconds to allow CrossWords to open document in Word before timing out ExistingBackup S S Skip file default K Keep existing backup O Overwrite existing backup The initial value to be displayed on the CWiMan Input Screen LeaveWordOpenForSingleDoc False When set to True if only one document is selected for conversion within WorkSite this allows the converted document to remain open in Word after the conversion LocalCopyLocation Default directory location of the local copy of the document Not shown when DisableConversionOptions True MaxDocs 0 Limits the number of documents that may be processed in a single batch in the right click mode Valid values are non negative integers from 0 to the maximum number of documents that can be s
57. d will delete the text boxes along with their contents Such text boxes are created by Word s conversion filter when the original WordPerfect document has both a Header A and a Header B or both a Footer A and a Footer B DeleteUnusedStyles False Setting this option to True will make CrossWords search the entire document for any text that uses any of the document s user defined styles if no text uses a style that style is deleted DenormalizeHeadersFootersAndNotes False If set to True CrossWords will search through the headers footers footnotes and endnotes in the document and if any paragraphs are found that have the Normal style the Header Footer Footnote Text or Endnote Text style is applied All formatting is preserved and the style definitions are not modified DirectFormattingCanForceHeadingStyle False This setting is useful for WordPerfect documents that contain ParaNum codes that are not inside style definitions The setting determines whether bold italic and or underline formatting has been directly applied to the start of a paragraph which is to be converted into an outline or a numbered or unnumbered heading If so then CrossWords will re define the paragraph style to contain this formatting DisplayFonts Valid values for this setting are set in a comma delimited list of those font names which will never be used to reset the document s Normal font See discussion of the NormalFont setting FixChec
58. e False UseZapfDingbatslfAvailable Used to convert symbol characters True False Preprocessor ChangeParaAnchoredBoxToCharAnchored Changes anchoring of graphics True False ConvertCharacterStylesWithParaNumsToParagraphStyles Used to fix badly coded WordPerfect documents True False ConvertKeyBoardMerges Converts WordPerfect keyboard merges into Word FILLIN fields True False ConvertOpenStylesWithParaNumsToParagraphStyles Used to allow proper conversion of WordPerfect documents that use True False Open styles DeleteAdvanceCodes Deletes Advance codes True False DeleteBlockProtectCodes Removes block protect codes True False DeleteBookmarks Removes bookmarks True False DeleteConditionalEOP Deletes Conditional End of Paragraph codes True False DeleteCustomTabSets Removes custom tab settings True False DeleteExtractedOL EObjectsAfterReinsertion Deletes local copy of extracted OLE Objects that are re inserted into True False Word document DeleteFancyBorder Removes fancy borders True False DeleteFooterA Removes Footer A True False DeleteFooterB Removes Footer B True False DeleteHeaderA Removes Header A True False DeleteHeaderB Removes Header B True False DeleteSoftHyphens Removes optional hyphens True False Levit amp James Inc 88 CrossWords Installation amp Operation Guide Section Keyword Purpose Values Default DeleteWatermarkA Removes W
59. e converted when convert all versions of a document is selected in DOCS Open Set to False to disable ConvertVersion L Specifies the default version option on the processing options form L Convertonly the latest version of the document V Prompt the user to select which version is to converted A Convert all versions of the document CustomFields Specifies a comma delimited list of custom field names when converting documents into new profiles The values of these fields from the old profile will be copied to the same fields in the new profile DataServers DM only Specifies a prioritized comma delimited list of the names of network machines running the CrossWords remote DCOM server CWDataServer First item in the list should reflect the default server In the case that connection to this server fails then connections will be attempted in order to the subsequent servers provided in this list If there is only one network machine running CWDataServer enter this machine name without commas DeleteDuplicateFileForRename False ExtensionForDuplicateFile Under normal circumstances if FixFilenames is set to ALWAYS or FLIPPED ONLY then CrossWords will change the file name to contain a DOC extension If there is already a file in the same directory with the destination file name then CrossWords will indicate that an error condition exists If DeleteDuplicateFileForRename True however CrossWords will delete the file with the DOC e
60. e the application types MS WORD and WORDPERFECT in DOCS Open the SelectAppCodes setting should read SelectAppCodes MS WORD WORDPERFECT The second setting SetAppCodes is a comma delimited list that specifies the post conversion application code of all converted documents If there are multiple entries in the SetAppCodes list then there is a one to one mapping between the SelectAppCodes list and the SetAppCodes list Otherwise if there is only one entry default is MS WORD then all document application codes are changed to that value when converted SetAppCodes MS WORD Please consult Section 3 1 6 for a full discussion of all DOCS Open configuration settings 2 4 3 4 SafetyGain CrossWords will run on systems that are running DOCS Open and Workshare s SafetyGain However it is important to configure CrossWords to work with SafetyGain by enabling a setting in the CROSSWDS INI file DOCS Open SafetyGain True A NOTE On a DOCS Open platform running version 3 9 5 and later the minimum compatible version of SafetyGain is version 7 1 2 4 3 5 Choosing to Run with ADO In the past the CrossWords modification of the DOCS Open database was done through the DOCS Open Application Programming Interface API which relied on calls to the DOCSAP32 DLL Because of problems with these calls see below we now offer a choice to circumvent the DOCS Open API and access the database directly For reasons which will not be disc
61. eHeaderFooter False If this option is set to True then CrossWords will perform an additional test on the first section break in the document If the only difference between the first and the second section is that the page header and or footer is different and if this section break falls on the first or second page of the document then CrossWords will save the header and footer of the first Levit amp James Inc 70 CrossWords Installation amp Operation Guide section delete the section break turn on Different First Page in the page layout of the merged section and put the saved header and footer into the First Page Header and or First Page Footer area MaximumHeaderFooterHeight 216 This value is set in points It only has meaning when ConvertTextBoxesInHeaderFooter True lfa text box found in the Header Footer area 1s taller than the specified value CrossWords will leave the text box in place and will not insert its contents into the regular Header or Footer area MaximumIndentInTabbedTableCells 18 A value set in points and linked to Adjust TabsInTableCells MaximumNegativeLeftParaIndent 0 MaximumNegativeRightParaIndent 0 Normally the left and right paragraph indentation is set to 0 These settings if set to values greater than 0 will instruct CrossWords to set alternative maximum values NormalFont This setting if specified forces the use of a specified font in the Normal style If blank default CrossWords
62. eas all other graphics will be extracted and will be replaced with a text string GuessDefaultInitialFont True If this option is set to False CrossWords will not attempt to re define the WordPerfect document s Default Initial Font according to what is found in the first Font Change function encountered in the document An example of when this should be set to False is when most documents have a special logo at the beginning that uses a special display font or fonts Levit amp James Inc CrossWords Installation amp Operation Guide 79 MaximumAllowableOutlines 50 If the original WordPerfect document has more than the maximum allowable outline definitions the Preprocessor will delete every outline definition in the document except the very first one This will help fix documents that contain many unnecessary outline resets Documents can contain these outline resets for example as the result of repeated cut and paste operations in the original WordPerfect document MoveEndCodesOutOfStyle MoveEndCodesOutOfAllStyles True When codes or characters are put into the end part of the paragraph style in the WordPerfect document these codes characters are normally placed by Word into the following paragraph Using these settings takes any codes and or characters that are in the end section of a WP paragraph style and inserts them into the text each time that the style is used The value MoveEndCodesOutOfStyle setting is a comma d
63. ectory and that the correct CROSSWDS INI file is in that same directory 4 4 2 CWADDMAC TXT could not be found Cause On install the user is attempting to run CWADDMAC EXE without copying CWADDMAC TXT file into the installation directory Solution Copy the CWADDMAC TXT file into installation directory and run CWADDMAC EXE from installation directory 4 4 3 Changes in CROSSWDS INI do not work Cause The settings from the CROSSWDS INI file get cached when CWHelper OLE server is initialized If CWHelper process is still running when changes are made new setting values do not get re loaded Levit amp James Inc 100 CrossWords Installation amp Operation Guide Solution In Task Manager terminate the CWHelper process before running CrossWords with new settings 4 4 4 Compile error in hidden module Cause 1 There is a missing component referenced by CWMAIN DOT WPCLEAN DOT or both Generally the missing component will be the CrossWordsHelper OLE server Solution Unregister any old version of CWHelper by typing CWHELPER EXE unregserver at the command prompt from any old CrossWords installation directories Verify that there are no registry entries for any CWHelper servers by searching for CWHELPER EXE in the Registry Editor If there are registry entries for non existent CWHelper servers then it is recommended to run one of the commercial registry cleanup utilities Now re register the curre
64. ed CWIMANREG EXE For DM the installation application makes the registry modifications directly Levit amp James Inc CrossWords Installation amp Operation Guide 101 HE NN Cause 3 You are running Worldox and have not modified the WDSHELL INT file Solution Go to the Worldox program directory and modify the WOSHELL INI file to add CrossWords to the Send To right click menu option See Section 2 4 4 for details 4 4 8 Could not connect to CWDataServer Exiting CrossWords Message Cause CrossWords integrated with DM could not connect to any CWDataServers running on the network Solution CrossWords dynamically connects to network servers where the CWDataServer is installed The order in which it attempts to connect is set by the DataServers setting in the DM section of the CROSSWDS INI file Make sure that you have the correct machine names specified in this setting 4 4 9 ODBC Error Running DM Integrated Mode Cause 1 CrossWords uses information supplied in the CWDATA INI file to connect to the database using Access Data Objects ADO technology Specifically the settings in the CWDATA INI file provide the connection string information for use by the CWDataServer Improper entries of this file can result in an ODBC error Solution The most common problem is that the incorrect userid and password are provided in this file The account for these entries should be the database administrator account by defau
65. ed Template or the full pathname of a Word template document If the value is AttachedTemp1late all built in styles in the converted document will be changed to match those in the attached template document usually NORMAL DOT If a path is specified the template specified in the path is used Note that if a full path to a template is specified this template will not be permanently attached to the converted document unless it is also specified by the AttachNewTemplate option ApplyHeadingStylesFromTemplate False This option can have a value of False AttachedTemplate or the full pathname of a Word template document If the value is AttachedTemplate the Heading styles inside the currently attached template usually NORMAL DOT will be used if CrossWords must apply Heading paragraph styles to paragraphs with SEQ fields outlines or TC fields see the explanation of Appl yHeadingStylesToOutlines and ConvertTCFieldsToHeadingStyles Ifthe option is set to False CrossWords will construct the paragraph styles from the current formatting of the paragraph to which the style is to be applied If a full path is specified the Heading styles will be picked up from that template Note that if a full path to a template is specified this template will not be permanently attached to the converted document unless it is also specified by the AttachNewTemplate option ApplyHeadingStylesToOutlines True If this option is set to True CrossWords will lo
66. elimited list of style names VerboseLogging False Enables Disables logging in CrossWords Preprocessor Used for troubleshooting 3 1 14 Options in the Softwise Section KeepTCFields False If set to True TC fields will not be deleted from the document during CrossWords heading conversion in which case of course they can always be deleted later on using the Softwise utility 3 1 15 Options in the ezNumbering Section A NOTE These settings apply only when MacroPackage ezNumbering EZAddGreenParagraphSymbols False When set to True add EZNumbering s own special green paragraph symbols at the end of the material marked for Table of Contents inclusion EZAddHiddenParagraphEndings False When set to True this will add a true hard return and then format it as hidden The material following the hard return will be formatted with a style specified by the EZStyleForRestOfParagraph setting EZStyleForRestOfParagraph This setting is only meaningful if EZAddHiddenParagraphEndings True In that case the remaining material following the hard return will be formatted with the style whose name is specified here If no style is specified the style applied will be named XXX Body where XXX is the name of the paragraph s main style Levit amp James Inc 80 CrossWords Installation amp Operation Guide Table 3 1 CROSSWDS INI Settings Section Keyword Purpose Values Default CrossWo
67. er is different depending on operating system Windows Vista C PROGRAM DATA LEVIT amp JAMES INC CROSSWORDS Windows XP 2000 C DOCUMENTS AND SETTINGS ALL USERS APPLICATION DATA LEVIT amp JAMES INC CROSSWORDS 2 2 2 1 Common Application Data Folder Structure LICENSE INI CWSEQLED TXT CWFONTS TXT CWCUSTOM DOT SETUPCHOICES TXT 2 2 3 User Profile Folder The User Profile Folder serves as a location that is accessible to the logged on users whenever create file and write permissions are required Therefore all CrossWords logs will be written to the user s application data folder Levit amp James Inc 14 CrossWords Installation amp Operation Guide APPDATA LEVIT amp JAMES INC CROSSWORDS This folder should never be restricted to the logged on user this requirement is in compliance with Microsoft Best Practices By default the User Profile Folder is C DOCUMENTS AND SETTINGSVKUSERNAME DOMAINNAMEP APPLICATION DATA LEVIT amp JAMES INC CROSS WORDS 2 2 3 1 User Profile Folder Structure LoGS CROSSWDS LOG TRACE LOG 2 3 Installation Procedures 2 3 1 Before Installing CrossWords At the root of each network volume or share that contains documents to be converted create the following three directories e CWBackup e CWInput e CWOutput If you wish to convert read only documents and save the original and converted files in special CrossWords directories you must also create two additional d
68. erWPF True If set to True CrossWords will skip all Word documents that were never WordPerfect documents If the original file is a Word document then CrossWords makes this determination by compatibility settings SkipWWAll False If set to True CrossWords will skip all Word documents in On Demand mode Levit amp James Inc 50 CrossWords Installation amp Operation Guide UseUnderscoreConvention False All files will be renamed using the same convention that exists in batch mode that is a file that is originally named FILE XYZ will be renamed to FILE XYZ DOC after the conversion WarnNameChange True Allows the user to specify whether a warning message box will be issued when the converted file s name is different than the original file name ShowPromptButton Q C D R Specifies what buttons will be shown on the prompt screen when PromptUser True For example to permit a user to Quit and Convert only set ShowPromptButton Q C PromptDefaultAction Q The entry options for PromptDefaultAction reflect the alternatives shown in the description above of PromtUser The value sets the default value in the prompt form 3 1 6 Options in DOCS Open and DM Sections A NOTE The DM section contains the same settings as the DOCS Open section except where noted The DM section is used for the DM integrated mode AddCWStringToActivityLog True If this value is True then CrossWords will create an activity log entry Conv
69. erating Systems supported are NT4 Server Windows 2000 Server Windows 2003 Server and all recent versions of Novell Netware from 3 12 forward CrossWords should work with other Network Operating Systems but we would recommend testing in advance of deployment Interwoven WorkSite 6 X and 8 X are supported This includes both DeskSite and FileSite formerly called MailSite Open Text DM versions 5 X and later are supported Open Text DOCS Open versions 3 7 2 and later are supported World Software Worldox versions 8 x and later are supported for single document processing Multiple document processing is supported in Worldox versions 2000 SR 2 and later A NOTE CrossWords will support the WorkSite DM and Worldox Document Management Systems for as long as they are still supported by the vendor 1 2 How Does CrossWords Work When operating in the absence of a Document Management System DMS CrossWords provides two different modes of operation On Demand and Batch processing When operating with a supported DMS CrossWords provides a single integrated mode that can be used to process either one document at a time or multiple documents in a batch conversion 1 3 Overview of Single Document Processing With CrossWords any time a user opens a WordPerfect document in Word the document will be converted and then reformatted and cleaned up by CrossWords An emergency safety backup of the original document will be made to the CrossWords Bac
70. ers are WPFT532 CNV and WPFT632 CNV If you are missing these files on a workstation then the WordPerfect text converters are not installed and you must modify the Microsoft Office installation to include them i e not Install on First Use Please note that for Word XP and later simply copying in the files from another workstation will not suffice 4 1 2 Was the CrossWords installation configured for the correct Document Management System One of the dialogs displayed during the CrossWords installation allows you to select which Document Management System will be in use with CrossWords A IMPORTANT The DMS must be installed on the workstations before installing CrossWords because the CrossWords installation makes the proper configuration changes INI file settings registry entries to the workstation After the CrossWords installation is run the workstation should be updated with a pre configured version of the adminstrative configuration files CROSSWDS INI CWFONTS TXT and CWSEQLED TXT that are configured to run for your organization For example in the CROSSWDS INI file there are groups of settings for each DMS related to document profiling default settings for dialogs etc The CrossWords administrator should carefully review these settings create a master version of the CROSSWDS INI file and include it with the distribution of CrossWords to the end user workstations Levit amp James Inc 92 Cross
71. es Inc CrossWords Installation amp Operation Guide 69 ET MacroSuite overrides Convert SEQFieldsToOutline True ApplyHeadingStylesToOutline True ConvertTCFieldsToHeadingStyles True AddTOCParaMarker True RegenerateTOC False iCreate overrides Convert SEQFieldsToOutline True ApplyHeadingStylesToOutline True ConvertTCFieldsToHeadingStyles True AddTOCParaMarker True ezNumbering overrides Convert SEQFieldsToOutline True ApplyHeadingStylesToOutline True ConvertTCFieldsToHeadingStyles True AddTOCParaMarker True RegenerateTOC False MacPac overrides ConvertSEQFieldsToOutline True ApplyHeadingStylesToOutline True ConvertTCFieldsToHeadingStyles True AddTOCParaMarker False RegenerateTOC False There is an alternative special setting for MacPac MacroPackage MacPac textonly Using this setting overrides the following settings to the following specified values MacroPackage MacPac ConvertSEQFieldsToText True ConvertSEQFieldsToOutline False ApplyHeadingStylesToOutlines False ConvertTCFieldsToHeadingStyles False AddTOCParaMarkers True Yet another special setting for MacroPackage is MacroPackage MacroSuite NoTCHeadingStyles This will prevent Word from trying to convert TC fields in paragraphs that a are not already outline formatted and b don t have any SEQ fields that could be converted to outlines All other TC fields will get converted according to the MacroSuite scheme MakeFirstPag
72. ez About CROSSWDS CEN Tue testi ua etc etiuii dtt tunt edle ve turus duet teer 43 Levit amp James Inc 4 CrossWords Installation amp Operation Guide m Mn Z3 Options mf REQL LECT SeclHoH o eat eoo div eie He d aad E iaa 44 3 1 4 Options in Crosswords Section suena dv didi ex EEUU M CIUS 44 DD lt Optionsin Single SealtOfl sis din idee t teile desisi ede eiue lode cd AE 47 3 1 6 Options in DOCS Open and DM Sections essen 50 ados Options it TADO SOCIO e isst aeta ose tatu dide etes E a 55 3 1 8 Optionsin ConnectionDefaults Section dece t erem 55 3 1 9 Options in IWOEKSIDe SegioHuua as emere dr e tint iio dee uera sula loc ud etu duh 56 cU Options m TWorldoE lISeetohusaiesiun dodi sceioe ated vd dive vivet dts 58 3 1 11 Options in T5tandalonelJSecfbh uten apu in eG aa 60 3 1 12 Options in WPCleanup Seotlonmudeieeete si slesyaedtc iva Tubpeneces sale c eae ius 61 SAAS OpHOnS 1h Preprocessor SCCHON s ei E D UE atuetts 73 3 1 14 Options in the Softwise Secltonteouttute e Ota 79 3 1 15 Options in the ezNumbering ASeetl nia s o ae etit e eI Ce deque oU 79 3 2 FONT TRANSLATION TABEB GWEONTS XT does ro uan dea Saee uaa e e ende i ehe cde 89 3 3 SEQUENCE FIELD CONVERSION TABLE CWSEQLED TXT eese enne 90 4 TROUBLESHOOTING reet et eoat uno ooa el vata eae o Xp e rp aat era orar ep sadsbveaaseesssotsepsevecssenbsait oeve 91 4 1 TROUBLESHOOTING CHECRLIST 2x iei ten oie tecti eh t
73. he left hand indent of the regular text immediately preceding the table CrossWords then looks at the value set for GLobalTableIndentWiggleRoom whose default is set at 24 points If the global left indent of the table differs from the regular text s left indent by more than the GLobalTableIndentWiggleRoom value the table s global left indent is set to equal that of the regular text s left indent There is one exception to this If the table s width exceeds the entire column width of the regular text then the table is given a global negative indent to a value that will have the effect of centering the table horizontally on the page AdjustLineSpacingInTableCells False This option when enabled will look at the line spacing of every paragraph within every table cell If the line spacing is less than the size of the font of the first character in the paragraph the line spacing will be reset to Single A NOTE Enabling this option may significantly change the appearance of the text in tables and can also significantly increase processing time AdjustTabsInTableCells False Can be used to correct situations where the tab settings within a table cell cause the text to be cut off or be made invisible When set to True it causes CrossWords to examine each table in the document and if CrossWords detects the presence of a tab character within any of the table s cells it goes through the entire table cell by cell and paragraph by paragraph
74. hown in a search or project window If the value is set to 0 default then there is no limit ProcessArchivedDocs False This entry specifies whether CrossWords will de select documents for processing based on their archive status Levit amp James Inc 58 CrossWords Installation amp Operation Guide ProcessOnlyWPFTypes True This entry specifies whether CrossWords will de select documents for processing based on their application type QuietMode False If set to True CrossWords will not display the Processing Options form to the user Rather it will use the default settings contained in the CROSSWDS INI file SelectAfter 1 1 1969 12 00 AM SelectBefore 12 31 2099 11 59 PM Define a time frame to filter the documents selected in DOCS Open integrated batch mode This includes the date time filter the log file specification the CrossWords working directory and the splash screen enhancements SetAllFieldsForNewDoc False Copies all field values from old document profile to new document profile If set to False default then only the required fields will be copied SkipCWProcessed True Skip all Word documents that have been processed by CrossWords SkipNeverWPF True Skip documents created in Word but not the ones converted from WordPerfect SkipWWAll True Skips all Microsoft Word for Windows documents UseOriginalAuthorForNewProfile False When using the New Profile conversion option CrossWords will by defaul
75. ial Aut oOpen should be implemented to prevent the user from converting documents while disconnected from the network A TIP It has been our experience that the preferred policy is to implement the special AutoOpen code and train the users to convert the documents before disconnecting from the network 2 4 Integrating With a Document Management System DMS 2 4 1 WorkSite 2 4 4 1 Configuration Settings WorkSite integration with CrossWords requires that several settings in the CROSSWDS INT file be filled out See Section 3 1 93 1 7 for discussion of all WorkSite related settings 2 4 1 1 1 Configuring for Right Click Only When integrated with WorkSite CrossWords will convert documents through the right click menu option from the DeskSite or FileSite client application Note that this means that WordPerfect documents should never be allowed to open directly in Word bypassing both the database related processing and the CrossWords preprocessing Levit amp James Inc CrossWords Installation amp Operation Guide 27 ES To ensure that users must perform a right click conversion the following configuration settings must be implemented Single ForceRightClick True DMS WorkSite iManDBNames comma delimited set of database names A NOTE When you run the CrossWords Setup application and you use the Custom setup option and select the Interwoven WorkSite feature you will be prompted for a list of database n
76. ileLocation Default on Output Options screen I B orO Leave in InPath B move to CrossWords Backup O Move to OutPath WPCleanup AddDiscretionaryHyphenBeforeUnderlinedHeading Adds discretionary hyphens at the beginning of Headings True False AddTabStopsForHangingIndents Adds extra tab stops for hanging indent paragraphs True False AddTOCParaMarkers Adds special mark to specific TC fields to prevent paragraph from True False getting added to Table of Contents Levit amp James Inc CrossWords Installation amp Operation Guide 85 n Section Keyword Purpose Values Default AdjustGloballndentsOnTables Adjusts global indents in tables based on left indent of regular text True False AdjustLineSpacingInTableCells Sets minimum line spacing of cells in tables to Single True False AdjustTabsInTableCells Adjust tabs in table cells to ensure that text is visible True False WPCleanup ApplyAllStylesFromTemplate Changes all styles in document based on either attached template or False fully specified template path AttachedTemplate Template Path ApplyHeadingStylesFromTemplate Changes only Heading styles in document based on either attached False template or fully specified template path AttachedTemplate Template Path ApplyHeadingStylesToOutlines Applies Heading styles to outline paragraphs True False ApplyTOAStylesFromTemplate Changes Table of Authorities style
77. ine s Installing and connecting to the remote DCOM server is a three step process 1 installing CWDATASERVER on the DM server 2 configuring CWDataServer to allow users to access and launch it on the server machine and to properly connect to the PCDocs libraries and 3 pre configuring the client installations with the network addresses to allow the client workstations to connect to the CWDataServer server s The sections below discuss these three steps A NOTE If you are running a multi office and or multi DM Server configuration it may make sense to run CWDATASERVER from each mid tier server If you do this follow all steps for each CWDATASERVER installation 2 4 2 1 1 Run the CWDATASERVER SETUP EXE program On the DM server locate the CrossWords distribution set and browse to and run the CWDataServer Setup installation This will install CWDataServer as a remote DCOM server on the DM server If you are running more than one DM server particularly if you are using the Fail Over Load Balancing feature then you should install CWDataServer on each server 2 4 2 1 2 Configuring CWOATASERVER 2 4 2 1 2 1 Run DCOMCNFG On each machine where CWDataServer is installed configure CWDataServer by running DCOMCNFG EXE on the DM server On the server where CWDataServer is installed you can run DCOMCNFG from Start gt Run This will launch the Component Services mmc Select CWDataServer CWData from Console Root Component Services Compute
78. ing to automatically select de select old versions True False Worldox LeaveSingleDocOpen If one document is converted leaves open in Word following True False conversion MaxDocs Maximum number of documents user can process 0 ProcessVersions Process old versions if they exist Auto PromptSingleOnly PromptAll False ShowResultsPerFile Include individual conversion results in summary form True False Version Tells CrossWords whether Worldox GX is used If so set to GX blank GX Standalone DeleteEmptySubDirs Default on Input Options screen True False ForceWPDExtensionBeforeOpen Forces WPD extension before open True False IncludeSubDirs Default on Input Options screen True False InMask Default on Input Options screen InPath Default on Input Options screen blank KeepFileDates Leave the file date time unchanged True False NameAllDotDoc Default on Output Options screen True False Original Default on Input Options screen R K A or M R Replace with output K Keep in place A Keep in place always M Move to output OutPath Default on Output Options screen blank Rename Default on Output Options screen R N orA R Retain original file name N Name all as DOC A Name all as DOC SelectAfter Begins the date time mask inclusive 1 1 1969 SelectBefore Ends the date time mask inclusive 12 31 2099 SkipWWAII Default on Input Options screen True False SkipNeverWPF Default on Input Options screen True False UnconvertedF
79. ion True and include V in the value for AllowConversionOptions in order to enable the Al lowNewVersion option R Replace L Localcopy N New profile V New version BackupDrive no default E g BackupDrive NetServ1 Sharel This entry specifies the drive on which the original documents will be placed The naming scheme will use the following format BackupDrive Database Author Int DocNum 3000 Version DocNum Do cVer CheckoutDrive no default This entry specifies the drive on which the documents will be checked out of the database as they are processed by CWiMan CloseWordBeforeRunning False This setting specifies whether Word should be closed if already open before running CrossWords CrossWords will automatically detect whether Word is open Valid values are AUTO Automatically close Word and continue with conversion PROMPT Prompt to close Word before continuing user may cancel False Leave Word open and continue If either a this value is set to AUTO or b this value is set to PROMPT and the user opts to close Word and continue and there are open document s that need to be saved then CrossWords will prompt the user to save the document s before closing Word ConvertedFile R R Replace document in WorkSite L Convert local copy of document Levit amp James Inc CrossWords Installation amp Operation Guide 57 EE NE N Create new profile for converted file V Create new version for converte
80. ious document will remain open LocalCopyLocation Default directory location of the local copy of the document Not shown when DisableConversionOptions True LocalNameConvert Original This setting allows you to specify the name of the local file when converting a local copy ofa document profiled in DOCS Open Original Local file name will be either the original file name or the original file prefix with a DOC extension NumberAndVersion File name will be either lt DocNumber gt lt Version gt or DocNumber Version DOC This setting allows users to use standard naming schemes for local copies of converted documents when enhanced naming has been applied to the files in the library LocalRename R This setting will determine what convention to use for the filename on a local convert Levit amp James Inc CrossWords Installation amp Operation Guide 53 R Retain original filename N Rename file with a DOC extension A Rename file using the underscore convention i e FILE EXT gets renamed to FILE EXT DOC MobileLibraryNames Comma delimited list of mobile library names to use when converting a document into a new profile while using DOCS Unplugged When switching back to Docked mode DOCS Open will synchronize the new profile with the correct Application code DOCS Open only NewProfileLibrary ORIGINAL This setting tells CrossWords which library to use when creating new document profiles Valid settings are
81. irectories e CWROSave e CWROTemp If you are extracting substituting and or reinserting graphics during the conversion you will need to create location s for the extracted graphics and substitute graphics Users must have rights to these directories A NOTE If a directory for extracted graphics is not specified CrossWords will extract all graphics to the CWGraphics directory See Section 3 1 13 Problems can be encountered if converting documents located on a network and the proper rights to CrossWords created directories have not been administered Table 2 1 displays the rights that need to be given to users for running CrossWords in different modes Note that for running CrossWords on files located on the network these directories are created from the root of the volume share This is done because System Administrators cannot guarantee that users will not uniformly map network drive letters to the same locations on the network A NOTE CWBackup CWInput CWOutput CWROSave and CWROTemp are the default names given to the CrossWords directories You may create all of these directories under one directory by modifying the CWDirName setting in the CrossWords section of the CROSSWDS INI file See Section 3 1 3 for details Levit amp James Inc CrossWords Installation amp Operation Guide 15 CrossWords also contains a feature that allows you to place the file backups on another server This is the BackupNetShare feature
82. istry key s as applicable HKEY LOCAL MACHINENSOFTWARENNetRightNiThinClientNCommandsNGrid Popup Menus HKEY LOCAL MACHINENSOFTWARENNetRight iOutlook Commands Menus Document Chec kin HKEY LOCAL MACHINENSOFTWARENNetRight V iOutlookNCommands Document HKEY LOCAL MACHINENSOFTWARENInterwovenNWorkSiteN8 0NDeskSiteNCommandsMMenu sNDocument HKEY LOCAL MACHINENSOFTWARENInterwovenNWorkSiteN8 0MMailSiteNCommands NDocu ment HKEY LOCAL MACHINENSOFTWARENInterwovenNWorkSiteN8 0NFilesiteNCommandsNDocu ment Levit amp James Inc CrossWords Installation amp Operation Guide 29 with the modification of the Commands string value It adds the following text CWiMan CWGridCmd so that CrossWords will appear as the next to last entry on the menu This location can also be changed by manually editing the string value 2 4 2 Open Text DM CrossWords can be integrated with the DM Extension for Windows Explorer and or Outlook The installation and integration of CrossWords with DM is a two step process 1 Install the CrossWords Remote DCOM Server CWDataServer on one or more network servers typically the DM Server s then 2 Install the CrossWords client software on the client machine 2 4 2 1 CrossWords Remote DCOM Server CWDataServer CrossWords integration with DM utilizes a Remote DCOM server CWDataServer installed on the DM Server mach
83. k is setto True This allows CrossWords to check the document path to see if it is profiled within WorkSite If it is not profiled in WorkSite the document will not be processed IManNetBackup NEVER When running in On Demand mode from within WorkSite documents are first checked out to the local hard drive Normally CrossWords will perform a backup of this document on the same local hard drive Users can either be forced to convert while connected to the network server ALWAYS or backup to the network server if connected IF AVAILABLE ALWAYS Require connection to network for backup IF AVAILABLE Backup to network if available NEVER Backup to local machine A NOTE If this is set to ALWAYS no conversion of documents outside of WorkSite will be executed A Tip If IManNetBackup is set to either ALWAYS or IF AVAILABLE be sure to set values for IManBackupDrive and IManDBNames MoveReadOnlyOrig False Move read only original document to a CrossWords directory name CWROSave A TIP Setting MoveReadOnlyOrig True provides a means for separating out read only documents NameAllDotDoc False All files converted in the On Demand mode will have their extensions replaced with DOC PromptUser False If PromptUser True then the user will be prompted by a form to make a selection from four actions to take e Quit document Q e Convert document C e Do not convert document D Levit amp James Inc CrossWords Ins
84. kBoxes False If this option is set to True CrossWords will perform two different but related operations checkboxes which are defined by the following criteria e tis a graphics box less than or equal to 24 points in height and width e It contains no embedded graphic and e ts borders are black single lines of equal width Levit amp James Inc 68 CrossWords Installation amp Operation Guide If these conditions are met then CrossWords will a move the checkbox in front of the text to which it is anchored and b make necessary minor adjustments to any check mark characters inside the box FixInlineShapes False If this option is set to True CrossWords will attempt to reformat inline shapes e g equations such that they will appear properly in the Word document A NOTE When setting this to True there are two Preprocessor settings which should also be set a Ext ractWPGraphics False and b ChangeParaAnchoredBoxToCharAnchored True FixMultiPageTables True Tables that extend over multiple pages frequently have the bottom horizontal rule cut off This option attempts to restore the missing horizontal rule But since it also may delete internal rules in other complex tables it should probably be set to False if you are processing large numbers of documents with complex tables with internal rules ForgiveMissingTCFields False If this option is set to True and if there is a numbered paragraph that is missing a
85. kup Directory and the new Word Levit amp James Inc 8 CrossWords Installation amp Operation Guide document will replace the WordPerfect Document This mode of operation works with Interwoven s WorkSite Open Text s DOCS Open and DM Worldox Groupwise and for users who are not using a DMS Because this mode would otherwise circumvent the CrossWords Preprocessor this mode should only be accessed through the OpenWithPreprocessor macro For users operating in a DMS this mode is not recommended users should instead employ the right click conversion method See Section 2 3 4 1 4 Overview of Batch Processing Batch processing with CrossWords operates as an integrated part of the DeskSite FileSite DOCS Open DM or the Worldox DMS or as a stand alone product that will read through directories on a PC or Server This is covered in detail in Section 2 3 4 In summary for users of Interwoven s WorkSite Open Text s DOCS Open or DM or Worldox any document that you can locate in a search or pre defined grouping of documents can be processed by CrossWords This allows you to very precisely define a batch For example you could create a batch of the documents belonging to one author but only those modified within the last 60 days The stand alone batch version of CrossWords is also very flexible and includes many features for managing the movement of files that are being converted and the ability to operate on documents
86. l correspond to the level given inside the original TC field If the paragraph already uses outline formatting the Heading style will be linked to that outline formatting If the paragraph does not use outline formatting but does begin with manually typed numbers or Roman numerals outline formatting will be applied to the paragraph The Heading style will then be applied to the paragraph The TC field will be either deleted or if AddTOCParaMarkers True will be replaced by a special marker which will prevent the entire paragraph from getting included in the Table of Contents If the document contains more than one outline the first outline will be formatted using the series Heading 1 etc the second outline will use Heading 11 etc the third outline will use Heading 21 and so forth A NOTE Setting Convert TCFieldsToHeadingStyles will override the ApplyHeadingStylesToOutlines to True This is necessary because TC fields frequently appear in outline paragraphs and in that event converting only those outline paragraphs that contained TC fields while not converting the other outline paragraphs would result in misnumbering of the outline ConvertTextBoxesInHeaderFooter False If this option is set to True CrossWords will look for text boxes inside any headers and or footers in the document Such text boxes are created by Word s conversion filter when the original document has both a Header A and a Header B or both a Fo
87. lation then uninstalling Levit amp James Inc CrossWords Installation amp Operation Guide 39 CrossWords can be accomplished by selecting CrossWords from the Add Remove Programs icon in the Control Panel If however you ran WSSETUP EXE during a manual installation of CrossWords then proceed to the next section for uninstallation instructions 2 5 3 2 Manual The procedures for uninstalling CrossWords are analogous to the installation procedures and should be performed in reverse order Thus take the following steps to uninstall an old version of CrossWords 2 5 8 2 1 Unregister the CrossWords OLE server s During installation the CWHelper OLE server is registered on every machine and the CWObjCre OLE server is registered on every workstation running CrossWords from an installation on a Novell server To unregister the servers type CWHELPER EXE unregserver CWOBJCRE unregserver 1f necessary at the command prompt from the corresponding CrossWords installation directory CrossWords now includes batch files CWUNREG BAT and CWUNREGNW BAT which perform this task Simply double click on the proper file from Windows Explorer to unregister the CrossWords libraries 2 5 3 2 2 Remove the CrossWords Auto Macro s The CrossWords Auto macro s can be removed using one of three methods 1 Run CWADDMAC EXE and check the Remove option Then click Finish 2 Ata command prompt type CWADD
88. lect among the following features e Application Files Contains options for DMS integration e Standalone Batch If selected will install the CWords exe utility that can process files in a folder and its subfolders This feature is generally used by administrators to batch convert either an entire document population or segments of the document population based on location date or filename e Fonts If selected installs any necessary fonts on the workstation e Use AutoOpen in Normal dot If selected will configure Cross Words to run via the AutoOpen macro which will be added to each user s NORMAL DOT template e Documentation Contains options to include both administrator and end user documentation e Start Menu Program Group If selected adds CrossWords to the Start menu After the installation is completed you are ready to start the CrossWords configuration Levit amp James Inc CrossWords Installation amp Operation Guide 19 SEE 2 3 3 2 3 Step 3 Edit Crosswds ini The CROSSWDS INI file located in the Common Application Data Folder stores settings for governing the behavior of CrossWords The default version of this file contains values that are common to most users documents However it is invariably true that some configuration changes through edits to this file are required for every organization Modify this file to reflect the desired configuration A detailed description of all available settings is
89. libraries Used by the CWDataServer COMMON i CWDATASERVER remote DCOM component APP DATA Folder CWFONTS TXT Contains entries for global font substitutions Pc e DI TURIN CWSEQLED TXT Contains entries for SEQ field conversions Ede NOn APR DATA License LICENSE INI License for running CrossWords CW COMMON DATA Folder Documentation ADMINISTRATOR S MANUAL DOC ADMINISTRATOR S MANUAL PDF READ ME DOC RELEASE NOTES DOC USER MANUAL DOC USER MANUAL PDF EULA TXT CrossWords documentation files CW Program Folder Support CWIMANREG EXE Creates registry setting that puts the CrossWords option on the Grid Popup menu in WorkSite CW Program Folder CWPWGEN EXE Application for generating encrypted log in passwords for CWDataServer component CWDataServer Program Folder CWPWGEN_DOCSOPEN EXE Application for generating encrypted log in passwords for DOCS Open CW Program Folder CWADDMAC EXE Adds AutoOpen macro to NORMAL DOT when necessary CW Program Folder REMOVESETTINGS EXE Used during full uninstallation CW Program Folder LJADDININSTALLER EXE Used during installation CW Program Folder CWWDRC EXE Adds CrossWords to Worldox Send To right click menu CW Program Folder CWADDMAC DOT Used for adding AutoOpen code to NORMAL DOT when necessary CW Program Folder LAPTOPUSERCODE TXT Contains special AutoOpen code for laptop remote users CW Program Folder CWADDMAC TXT Used for
90. ll skinny text frames located close to the left hand margin will have their text rotated 90 degrees counter clockwise See discussion on RedHerringMaxWidth RunCustomMacros False Set to True if running custom macros during CrossWords processing Custom macros must be contained in CWCUSTOM DOT template located in the CrossWords program directory A NOTE The procedures in the CWCUSTOM DOT must be in a specific format Contact Levit amp James for further information Levit amp James Inc 72 CrossWords Installation amp Operation Guide SetTableBordersToNone False Setting this to True will clear all border settings in all tables in the document This is useful if the border color is set to the same color as the text background color usually white and is therefore obscuring the table gridlines SmartQuotes False Setting this to True will change all straight quotes to smart curly quotes StylesToReplaceWithInsert ReplacementInsertPath For documents that have a letterhead in one large WordPerfect Paragraph Style the letterhead can be replaced by a different version of the letterhead that is contained in a separate Word document The setting for StylesToReplaceWithInsert is a comma delimited list of the styles to replace with one and the same letterhead The value for ReplacementInsertPath is the full file path to the document containing the replacement letterhead SuppressTextInRefFields True If this option is set
91. lse Set to True if running custom macros during CrossWords processing Custom macros must be contained in CWCUSTOM DOT template located in the CrossWords program directory A NOTE The procedures in the CWCUSTOM DOT must be in a specific format Contact Levit amp James for further information Levit amp James Inc CrossWords Installation amp Operation Guide 47 rT RunPreprocessor True If set to True this setting enables the CrossWords Preprocessor for all modes of operation Only in rare circumstances should this setting be changed ShowInterruptButton True Provides ability to make the Interrupt button invisible on batch processing status forms by setting to False TemplatesDirectory Designates the default directory provided to the user when browsing for the template to attach TraceExe Trace log TraceMacros Trace log Enables CrossWords to log information into a file for debug and troubleshooting purposes only Trace 1og may also be changed into another file name Setting TraceEXE Display on the other hand displays the information on screen You may specify a full path for either one of these settings A NOTE You can specify the full path for the log files TRACE LOG and CROSSWDS LOG You may also specify an alternate file name although this is not recommended UpdateStylesFromAttachedTemplate False If set to True then all styles in the document will be updated with the corresponding styles i
92. lt this is docsadm Cause 2 After installing CWDataServer on the mid tier server you must run the DCOMCNEG utility If the proper entries are not made here an ODBC error can result Solution There are two common errors here 1 the account to use on the identity tab should be a network administrator account with full access rights to all of the file servers and 2 end users must be given proper rights to access and launch CWDataServer If multiple domains are in use ensure that all possible groups in the domains are included Cause 3 Part of the installation of the CWDataServer remote DCOM server requires that a copy of the PCDOCS INI file be place in the CWDataServer program directory on the mid tier server If this is missing an ODBC error may result Solution Copy the PCDOCS INI file into the CWDataServer program directory 4 4 10 Multiple Step OLE DB Error Running in DM Integrated Mode Cause There is a restriction accessing the Activity Log table in the PCDocs database preventing CrossWords from updating the Recently Edited Documents RED list Solution You can prevent this problem by configuring CrossWords to not update the RED list with the following setting in the CROSSWDS INI file DM UpdateRecentEdits Never Levit amp James Inc 102 CrossWords Installation amp Operation Guide m I 4 4 11 Unknown Error quitting Message During Conversion Cause This error can result whe
93. m the document These codes will sometimes cause additional section breaks in the converted document Levit amp James Inc CrossWords Installation amp Operation Guide 75 DeleteCustomTabSets False If this option is set to True the CrossWords Preprocessor will automatically remove all custom tab settings in the document prior to conversion These settings will get deleted in both the main text and the style definitions DeleteFancyBorder False If set to True will remove Fancy page Borders from the converted documents DeleteFooterA False DeleteFooterB False DeleteHeaderA False DeleteHeaderB False Setting any of these to True will strip out the appropriate Header Footer from the document DeleteTOCEntryMarkers False If set to True all WordPerfect TOC entry markers will be stripped out of the document A WARNING Setting this value to True will cause the converted Word document to contain no TC fields DeleteSoftHyphens False If this option is set to True all optional soft hyphens will be stripped out of the document DeleteWatermarkA False DeleteWatermarkB False If set to True CrossWords will remove specified watermark s from the converted documents ExtractOLEObjects False DirectoryForExtractedOLEObjects These settings work similarly to the ExtractWPGraphics option The default path for DirectoryForExtractedOLEObjects is C CWGraphics OLEObjects OLE Objects of the following types are successfully ext
94. mplate u Update styles on Open q Convert SEQ fields to text By using these command line switches you can configure several different CrossWords entries on the right click menu each one behaving in a different way Levit amp James Inc CrossWords Installation amp Operation Guide 37 2 4 4 3 Installing for Worldox GX Selecting the Worldox GX option during installation will automatically implement the following setting in the CROSSWDS INI file Worldox Version GX If you are not pre configuring the installation then you must implement this setting in the CROSSWDS INI file 2 4 4 4 Additional Considerations 2 4 4 4 404 Running from Send To Menu in Integrated File Open Dialog Cross Words can be run from the right click Send To menu option from the integrated File Open dialog However in order to make this work properly you should add implement the following setting in the WORLDOX INT file Debug CloseOnSendTo 1 2 4 4 4 2 Modify the WDMIRROR INI File For network users the WORENAME EXE utility should be run from the locally mirrored Worldox directory normally C N Worldox However it is not automatically mirrored into this directory To make this automatic add the following to the file WDMIRROR INI OTHER FILES WDRename 2 4 4 4 3 Do Not Configure CrossWords to Rename Files By default CrossWords will not rename files opened in On Demand mode However it is possible t
95. n See discussion on RotateRedHerrings RedHerringMaxWidth 72 The range for this setting is between 36 and 612 If the value specified is not in the valid range then the value will be reset at either the minimum or the maximum depending on which value is closest It allows the user to specify how restrictive WPClean will be in recognizing a text box as a red herring and rotating its text RedHerringMinHeight 72 Specifies the minimum height that a text box or a frame must be in order to qualify for having its text rotated See discussion on RotateRedHerrings A WARNING Make sure that this value is not set too low or else all headers and footers in the document may get rotated RegenerateTOC True This option when set to True default will instruct CrossWords to look for a Table of Contents in the document and as required change the coding of the TOC field so that the Table of Contents will be generated from Heading styles instead of from TC fields A NOTE If the MacroSuite Legal MacPac or ezNumbering macro packages are being used the value of this option will be overridden with a value of False This is because these two macro packages use their own special methods to generate the Table of Contents ReplaceFillinFields It enables CrossWords to replace any Fillin fields with a user definable string Default is an empty string which de activates the option RotateRedHerrings False If this option is set to True any ta
96. n logged in as a Standard or Restricted user with limited rights to the machine registry During conversion CrossWords checks for a mismatch of the registration of the CWHELPER EXE component this operation cannot be performed without proper registry rights Solution Implement a setting in the CROSSWDS INI file to by pass the component mismatch CrossWords RestrictedUser True Levit amp James Inc
97. n the attached template Only applies when a template has been attached 3 1 5 Options in Single Section DMS Standalone No default Can be set to the name of the Document Management System WorkSite DOCS Open DM or Worldox Used when ForceRightClick is also set to True Also used in the OpenWithPreprocessor macro to integrate with DMS in selecting a file A NOTE The DMS setting should not be left blank If you are not running a Document Management system set it to Standalone or remove comment it out ForceRightClick False ForceRightClickMessage Used to prevent the user from double clicking on a document within a DMS and opening it up in Word single document mode When set to True forces the user to quit and return to the DMS selecting documents for conversion using the right click method IManDBNames must be filled in when this is set to True for WorkSite users Levit amp James Inc 48 CrossWords Installation amp Operation Guide The ForceRightClickMessage setting if left blank will instruct CrossWords to prompt the user with a built in text message If not blank this setting provides alternative text for the message one line limit IManBackupDrive Specifies the backup drive when IManNetBackup ALWAYS or IF AVAILABLE This must be a mapped drive Example IManBackupDrive S IManDBNames Comma delimited list of WorkSite database names when IManNetBackup ALWAYS or IF AVAILABLE Required when ForceRightClic
98. nal server installations 3 1 4 Options in CrossWords Section AutoCloseWPSecurityWarning True Word versions 2003 and later automatically issue a security warning when opening a WordPerfect file in Word see Section 2 3 2 3 for details By default CrossWords will automatically close the dialog box containing this warning If the value of this setting is set to False then the user must close the dialog this is OK for single document conversions but not recommended for batch processing BackwardCompatibleConversion2007 False SavelnDocFormat False If BackwardCompatibleConversion2007 setting is set to True saves Word documents in Word 97 2003 format If set to False saves Word documents in Word 2007 XML format Set to True whenever users running Word 2003 or earlier will be opening converted documents and are not running the MS Office Compatibility Pack If SaveInDocFormat is set to False documents will be saved in default Word format If set to True documents will be saved in whatever format is specified by BackwardCompatibleConversion2007 setting BackupNetShare UseDriveMapForBackup False BackupLocalFilesToServer False WarnBackupDriveError True The BackupNet Share setting redirects the backup of converted documents to an alternate server share NT server or volume Novell server By default the specification must be in the format BackupNet Share MyServer MyShare or BackupNet Share MyServer MyVolume If thi
99. nd assistance CWDirName CW Used to specify a top level directory name for locating all CrossWords temporary and backup directories If the input and output file locations are on the same drive then Input Output Backup ROSave and ROTemp if created will be located under this directory A NOTE Specifying CWDirName CW default will revert to the old system i e CWInput CWOutput and CWBackup located in the root directory DefaultWPFVersion 5 1 Used if CrossWords cannot determine which version document was WordPerfect 5 1 6 0 DOS or WIN DisableAttachTemplate False If set to True this setting turns off the Attach Template feature ForcePreprocessor True ShowSingleDocPromptForPreprocessor True If set to True then ForcePreprocessor will not allow users to bypass the CrossWords Preprocessor by opening a WordPerfect file in Word using either Word s standard File Open or a DMS integrated version of File Open If ShowSingleDocPromptForPreprocessor True then the user will be provided with an explanatory message before the document is closed and re opened through the Levit amp James Inc 46 CrossWords Installation amp Operation Guide Preprocessor If using a DMS you should use the ForceRightClick setting in the Single section instead The ForcePreprocessor setting if set to True will also remove the Run Preprocessor checkbox option from the batch and DMS integrated modes LocalMacroPath
100. nfigures a product qn quiet mode no UI whatsoever log Loc FILE gt logging all information 2 3 5 Using CWADDMAC EXE to Install the AutoOpen Macro A part of the CrossWords conversion process involves the execution of macro code in the CrossWords templates after the document is opened in Word Starting with Version 4 0 there are two alternative approaches for configuring Cross Words to run this code The default approach is to trigger the code through an AutoExec macro in the CROSSWDS DOT template which automatically runs whenever Word is instantiated This Aut oExec macro in turn enables a DocumentOpen event handler that will execute every time a document is opened in Word The second approach is to enable the Aut oOpen macro in Word Unlike the Aut oExec macro the Aut oOpen macro runs only when a document is opened in Word Also unlike the AutoExec macro the AutoOpen macro must be run from the built in global template NORMAL DOT or NORMAL DOTM when using Word 2007 A NOTE The CrossWords Setup application offers a feature named Use AutoOpen in Normal dot Leave this feature de selected to enabled the Document Open option enable it to employ the AutoOpen option The primary consideration when choosing which alternative to use is whether other Word add ins employ the DocumentOpen event handler If not it is highly recommended that you stay with the default option so you do not have to maintain the Aut oOpen macro for ever
101. nistrator can process documents that are selected by folder or by date while the end users process documents in On Demand mode as needed For example a System Administrator can batch convert all documents at a site that are older than five years Afterwards at regular intervals the System Administrator can process newer documents until all of the WordPerfect documents have been converted Another example would be if a site has 10 groups of documents the System Administrator can batch convert each group one at a time during off hours until all 10 groups have been converted Until a group has had its documents converted it will convert documents in On Demand mode 2 2 File Structure When you run CrossWords it uses files in these folders Levit amp James Inc 12 CrossWords Installation amp Operation Guide 2 2 1 Program Folder The CrossWords Program Folder contains all CrossWords application files In a default installation the Program Folder is C PROGRAM FILES LEVIT amp JAMES INC CROSS WORDS 2 2 4 1 Program Folder Structure APIGID32 DLL CRosswbs NOoTooLBAR DoT CROSSWDS WITHTOOLBAR DOT CROSSWORDSMACROS BAS CWADDMAC DOT CWADDMAC EXE CWADDMAC TXT CWCusroM por CWDM ExE CWDOCs ExE CWDOMoD ExE CWEVENTS DLL CWFORM EXE CWHELPASST EXE CWHELPER EXE CWIMAN DLL CWIMANREG EXE CWLAUNCH EXE CWMAN DOT CWORDS EXE CWPWGEN EXE CWPWGEN DOCSOPEN EXE CWSENDTO EXE CWS
102. nt CWHelper in the CrossWords installation directory 4 4 5 Convert File Dialog on File Open Cause Word will prompt user when opening a document to be converted from another format Solution From the Tools menu select Options Select the General tab and uncheck Confirm conversion at Open 4 4 6 DDE Error Message in WorkSite Cause While opening and converting a large file from within WorkSite a DDE Error message Unable to execute DDE Command is caused by a built in WorkSite DDE timeout threshold Solution This is a known issue for WorkSite there is no current solution available However clicking OK allows the user to proceed with the conversion 4 4 7 CrossWords Does Not Appear on the Right Click Menu Cause 1 During the local installation CrossWords failed to auto detect the document management system on the local computer Docs Open DM DeskSite FileSite Worldox You should also see that CrossWords has not installed the correct DMS specific components see Error Reference source not found for a list of these components on the local computer Solution Pre configure the setup for the DMS See Section Error Reference source not found for details Cause 2 During the CrossWords installation the proper registry settings did not get implemented DM DeskSite FileSite Solution For Interwoven products CrossWords installs with a utility for manually registering the right click integration nam
103. nvert new copies of the sample documents Run the conversion in an environment that most closely reflects the production environment If you are running with a DMS you may simply select all of the sample documents execute a right mouse click and select CrossWords from the popup menu If you are not running with a DMS or if your sample documents are not profiled you may batch convert the documents from a test folder by running CWORDS EXE 2 3 3 2 6 Step 6 Review the Converted Documents After running the conversion examine the converted documents to see if any settings in the CROSSWDS INI file need to be changed You may also need to review the CWFONTS TXT and CWSEQLED TXT files depending on whether there were any font and or numbering related problems in the converted documents Instructions are contained in the files Levit amp James Inc 20 CrossWords Installation amp Operation Guide The CWFONTS TXT file is used for specifying font replacements during the conversion In most cases you will not need to make any modifications to this file However if you discover during preliminary testing that some of the fonts in the converted files are incorrect then you should edit this file to specify which font to replace and what font to use as the replacement font The CWSEQLED TXT file is used for specifying leading text strings for special numbering recognition Review the list of leading text strings in this file and include an
104. o configure it to do so To ensure that files will not be renamed verify the following values in the CROSSWDS INI file Single NameAllDotDoc False UseUnderscoreConvention False 2 4 4 4 A WDINSO INI Verify that you have the latest version of the WDINSO INI file 2 4 4 4 5 If You Run CWORDS EXE If you run the CrossWords standalone batch conversion on Worldox files using CWORDS EXE ensure that the files are not renamed in the process Also you will need to run the WDATSD EXE utility that performs a batch renaming of converted files Levit amp James Inc 38 CrossWords Installation amp Operation Guide 2 4 4 4 6 Running Force Right Click Feature If you are configuring CrossWords to run the ForceRightClick feature in Worldox then a modification to the NDWORDA DOT template is required comment out DisableAutoMacros in WdFileOpen Levit amp James has made this modification to the version of the template that distributes with Worldox 2000 and 2002 these modified templates are copied the Templates subdirectory of the CrossWords program directory A IMPORTANT This modification may or may not be necessary for future versions of Worldox contact Levit amp James if you have any questions 2 5 Upgrading from a Prior Version When performing a major upgrade of the CrossWords software the recommended procedure includes an uninstall of the old version and a complete install of the new version Upgrading from
105. of the CrossWords installation directory During installation a copy of this file is placed in the installation directory This is the copy of the file that should be modified to effect changes in CrossWords conversions A NOTE If you upgrade CrossWords by installing the current version over a previous version the CROSSWDS INI file will not be overwritten There are many settings that are not contained in the default version of CROSSWDS INI In omitting these settings CrossWords is simply using their default value If you wish to use a non default value for a setting it is necessary to add this setting in the proper section with the desired value Settings in the CROSSWDS INI support the use of environment variables Example WPCleanup AttachNewTemplate C Documents and Settings SUSERNAME Application Data Microsoft Templates MyTemplate dot A summary of these settings is shown in Table 3 1 on page 80 Levit amp James Inc 44 CrossWords Installation amp Operation Guide 3 1 3 Options in Redirect Section IniFileLocation Specify the full path including file name to another CROSSWDS INI file If left blank default will use copy in same location as registered version of CWHELPER EXE The path will support environment variables surrounded by characters e g IniFileLocation NNFirmServerNAppsNSUSERNAMESNCrossWordsNCrossWds ini This setting is primarily useful for termi
106. of the numbers in the converted document will always be that of the Word document s Normal style 3 Newspaper Columns multi columns will always be numbered regardless of the setting in the WordPerfect document 4 Footnotes Endnotes will never be numbered regardless of the setting in the WordPerfect document 5 The numbering method will always be Arabic regardless of the setting in the WordPerfect document 6 Continuous section breaks will be added at the beginning and end of the numbered area with two exceptions a the numbered area begins in the first paragraph of the document and or b the numbered area ends in the last paragraph of the document ConvertOutlineNumbersToText False If set to True can be used in tandem with ConvertSEQFieldsToText to convert all outline numbering to plain text ConvertPageIndentsToParaIndents False If this option is set to True then CrossWords will perform an additional test on each section break in the document If the only difference between the section preceding the break and the one after it is that the left and or right page margin is different then CrossWords will delete the section break and will adjust the paragraph indents of the text to compensate This solves a problem caused when the person formatting the original WordPerfect document has used changes in page indents instead of paragraph formatting in order to align paragraphs resulting in a proliferation of section breaks that
107. ofile False IncludeConversionHistoryInNewProfileName False When converting a profiled document using the New Profile option CrossWords by default will use the same name This will cause a conflict for libraries that do not allow duplicate document names Normally setting UniqueNameForNewProfile True will instruct CrossWords to add the new document number after the name If however IncludeConversionHistoryInNewProfileName True then CrossWords will add the text Converted From old number to new number gt after the name Levit amp James Inc CrossWords Installation amp Operation Guide 55 UpdateRecentEdits NEVER Valid settings are NEVER Default Documents converted by CrossWords will never appear in the Recent Edits list unless edited by a user ALWAYS Alldocuments converted by CrossWords will appear in the Recent Edits list N where N is a non negative integer Only if the number of selected documents is less than or equal to N will the documents converted by CrossWords in one batch run appear in the Recent Edits list When N 0 the result is the same as the NEVER setting UseADO False PCDocsINIDir Libraries Used for an alternate implementation See Section 3 1 6 See also settings in the ConnectionDefaults section WordDescription Microsoft Word 97 Specifies the Description string in the Apps table in DOCS Open 3 1 7 Options in ADO Section CommandTimeout 15 ConnectionTimeout 15 Spe
108. ok for any paragraphs in the document that use outline formatting and will do the following If the paragraph s style is non standard Levit amp James Inc 64 CrossWords Installation amp Operation Guide c Rer i e if it is not named Heading 1 or Heading 2 etc the paragraph s style is changed to Heading 1 etc For example if the original document contains an outline using styles Para 1 Para 2 and Para 3 then those paragraphs will be re formatted to use styles Heading 1 Heading 2 and Heading 3 The formatting of Heading 1 etc will be identical to the formatting of Para 1 etc unless the user specifies that the heading styles should be picked up from a template see explanations of ApplyHeadingStylesFromTemplate and ApplyAllStylesFromTemplate If any paragraphs that use outline formatting also contain TC fields the TC fields are either deleted or if Add TOCParaMarkers True they are replaced by a special marker which will prevent the entire paragraph from getting included in the Table of Contents If the document contains more than one outline the first outline will be formatted using the series Heading 1 etc the second outline will use Heading 11 etc the third outline will use Heading 21 and so forth ApplyTOAStylesFromTemplate False This option can have a value of False AttachedTemplate or the full pathname of a Word template doc
109. orkSite CW Program Folder CWDATASERVER EXE Remote DCOM server for DM integration CWDataServer Program Folder CWSENDTO EXE Worldox integrated batch mode accessed from Worldox desktop or integrated Word File Open dialog CW Program Folder ActiveX Server CWHELPER EXE Performs asynchronous background processing CW Program Folder CWHELPASST EXE Helps with additional asynchronous processing CW Program Folder CWOBJCRE EXE Wrapper for CWHELPER EXE on Novel Netware installation CW Program Folder Template CROSSWDS DOT Performs CrossWords macro initializations Word Startup Folder CWMAIN DOT CrossWords file selection and handling Word Startup Folder WPCLEAN DOT CrossWords conversion engine Word Startup Folder WDWORDA B C DOT CrossWords compatible version of template that ships with Worldox Word Startup Folder CWCUSTOM DOT Contains customizations when appropriate Word Startup Folder Libraries DWSTG DLL CPPSUMS2 DLL CWEVENTS DLL CWIMAN DLL FILE1 FILE2 DMEVENTS DLL CrossWords support libraries CW Program Folder Levit amp James Inc 42 CrossWords Installation amp Operation Guide A FILE TYPE FILENAME FUNCTION LOCATION Configuration CROSSWDS INI Contains settings for CrossWords file selection handling and conversion for all CW COMMON APP DATA modes Folder CWDATA INI Contains configuration information for connecting to DM
110. oter A and a Footer B If CrossWords finds any of these it will first test whether the height of the text box is less than 3 inches if it is less than 3 inches high the contents of the text box are pasted into the beginning of the regular header area and the text box is deleted See discussion on MaximumHeaderFooterHeight A NOTE If both ConvertTextBoxesInHeaderFooter and DeleteTextBoxesInHeaderFooter are set to True the latter setting will take precedence and the text boxes along with their contents will be deleted ConvertTrailingSpacesToNonBreaking False Word normally refuses to consider regular spaces at the very end of a paragraph when it tries to align the paragraph In most cases this is desirable However if for example you have some underlined spaces at the end of a right aligned paragraph the spaces must be converted into non breaking spaces in order for the alignment to be correct Setting this option to True will perform this conversion Levit amp James Inc CrossWords Installation amp Operation Guide 67 EE NN ConvertUnderlinedSpacesToUnderscores True If set to True default CrossWords will automatically change spaces formatted with underlines to underscore characters DecTabOffsetInTabbedTableCells 10 A value set in points also linked to Adjust TabsInTableCells DeleteTextBoxesInHeaderFooter False If this option is set to True CrossWords will look for any text boxes in the headers or footers an
111. p James Inc CrossWords Installation amp Operation Guide 87 rcr Section Keyword Purpose Values Default ReplaceFillinFields Substitute Fillin fields with specified text blank ReplacementinsertPath Path to file containing updated letterhead blank RotateRedHerrings Rotate text in red herrings 90 clockwise True False WPCleanup RunCustomMacros Instructs CrossWords to run custom macros in CWCustom dot True False SetTableBordersToNone Clears all table borders True False SmartQuotes Change all straight quotes to smart curly quotes True False StylesToReplaceWithInsert Paragraphs with styles containing letterhead will be replaced during blank conversion TCLevelOverridesSEQLevel Use outline level defined by TC field rather than SEQ field in True False paragraph where levels of the two fields are different TOCPreserveBold Preserves bold formatting in TC fields True False TOCPreserveltalic Preserves italic formatting in TC fields True False TOCPreserveUnderline Preserves underline formatting in TC fields True False TrackedChangesToStrikeThrough Any tracked changes will be formatted as strikethrough text True False UpdateStylesOnOpen Updates document styles from attached template True False UseListNums Converts extra ParaNums into ListNum fields True False UseWPFontslfAvailable Used to convert symbol characters Tru
112. p James Inc 60 CrossWords Installation amp Operation Guide ShowResultsPerFile True After batch processing in Worldox integrated mode is complete CrossWords displays a summary of the results to the user This setting specifies whether this summary includes the conversion results of each selected document 3 1 11 Options in Standalone Section CopyUnconvertedFiles True Option to copy unconverted files to the output directory location This option is disabled for the ReplaceOriginalsWithOutput condition DeleteEmptySubDirs True Initial value displayed on the input options screen ExistingBackup S S Skip file default K Keep existing backup O Overwrite existing backup The initial value to be displayed on the CWords Input Screen ForceWPDExtensionBeforeOpen False Forces temporary copy of file to contain a WPD extension Implements a workaround for problems that arise when the native Word converter does not run on WordPerfect 7 documents IncludeSubDirs True Initial value displayed on the input options screen InMask Initial value displayed on the input options screen to select files InPath Initial value displayed on the input options screen for the input path KeepFileDates True Leave the file date and time as it was NameAllDotDoc False Initial value displayed on the output options screen If a non empty extension without a wildcard character is entered into the input file mask e g WPD se
113. pen in NORMAL DOT and then reinstituting Aut oOpen once the network connection has been re established Cause 5 CWREG BAT did not run properly so the CWHELPER EXE ActiveX component did not properly register on the system Solution Register CWHelper manually by typing CWHELPER EXE regserver Levit amp James Inc CrossWords Installation amp Operation Guide 97 EE at the command prompt from the CrossWords installation directory Check by running REGEDIT EXE and searching for CWHELPER EXE Verify that the path is the CrossWords installation path Cause 6 The local machine is using a non default location for the system directory C Windows System for Windows 95 98 or C Winnt System32 for Windows NT 4 Consequently the DWSTG DLL file did not get correctly registered using the CWREG BAT or CWREGNW BAT file Solution Register this file manually by doing the following In a DOS command prompt go to the CrossWords installation directory Type System Nregsvr32 exe DWSTG DLL where lt Systems is the path of the system directory Cause 7 You are running Open Text DM and cannot instantiate CWDataServer on a remote network server Solution The CWDataServer remote DCOM server has not been properly configured on the network server If the user can connect to the server then run DCOMCNFG to implement the correct DCOM settings See Section 2 4 2 1 2 for details 4 3 8 Error 430 Class doesn t su
114. phens at the beginning of headings in order to assist in the proper formatting of the Table of Contents Levit amp James Inc 62 CrossWords Installation amp Operation Guide AddTabStopsForHangingIndents True If this option is set to False CrossWords will not add extra tab stops in hanging indented paragraphs in an attempt to compensate for turning off the Don t add automatic tab stop for hanging indent compatibility setting This compatibility setting is turned off in order to make the document fully Word compatible A WARNING If the hanging indents have complex tabular structures setting this option to True may result in poor alignment of hanging indents AddTOCParaMarkers True If this option is set to True any TC fields encountered in the course of converting SEQ fields outlines or TC fields to use Heading styles will be replaced by a special marker which will prevent the entire paragraph from getting included in the Table of Contents If a macro package is being used see MacroPackage setting this may be overridden and the special marker will be formatted to match the one used by the particular macro package If no macro package is used CrossWords will create its own marker which consists of a paragraph mark hidden inside an otherwise empty TC field AdjustGlobalIndentsOnTables False If this value is set to True CrossWords examines each table in the document to determine its width and t
115. pport Automation Cause 1 One or more of the CrossWords components is not current For example running a newer version of a CrossWords executable with an older version of CWHelper will result in a Class ID incompatibility and will generate an Error 430 Solution Ensure that all system components and CrossWords OLE servers are compatible with the CrossWords application components Cause 2 There are multiple versions of MS Word installed on the same computer Solution Because different versions of MS Word use different versions of COM components with the same name and because CrossWords launches Word during batch processing via COM CrossWords cannot run under this configuration Uninstall one of the Word versions Cause 3 Improperly configured mid tier server running in DM integrated mode CrossWords requires that MDAC version 2 6 or later is installed on the mid tier server running the CWDataServer remote DCOM server One or more of the classes of the MDAC components may not be version 2 6 or later To check this open up the registry editor on the mid tier server and do a search for ADODB Connection and ADODB Command After finding them under the HKEY CLASSSES ROOT key the version should be listed in the default value for the CurVer key Solution If either the ADODB Connection or the ADODB Command classes are too old or missing then install MDAC version 2 6 or 2 7 available on the Microsoft support website 4 3 9 Error 4
116. put directory Files residing in CW Input are original documents that are moved during CrossWords processing Any files that are located in CW Input are either corrupted or a previous batch run was terminated for some reason Files residing in CW Output are copies of the original documents that are used for processing Any files left in CW Output after a batch run should have a corresponding original document in CW Input If so documents in CW Output can be purged prior to a batch run Solution If a file has been left in CW Input and CW Output then the problem causing the file to be corrupt should be examined Do not copy the file back into the original Input location and attempt to re process the document Resolve why the document failed then reprocess if necessary by deleting the copy in CW Output and moving the original back to the Input directory 4 3 3 Error 70 Permission Denied Cause 1 The user does not have proper access to the intended document Solution Contact System Administrator to get access granted Cause 2 The document has already been opened by another process Solution Close the other process Cause 3 You are opening a copy of a document in DOCS Open already opened by another user Solution Please call Levit amp James Inc for the latest version of CWMAIN DOT A fix for this problem has been implemented Cause 4 You are running DM and cannot connect to the CrossWords remote DCOM ser
117. racted as disk files with their respective extensions as listed here Excel Worksheet XLS Excel Chart XLS Acrobat Document PDF PaintBrush BMP Corel PhotoPaint Image CPT CorelDraw Exchange Graphic CMX CorelDraw Graphic CDR Corel Presentation Drawing WPG Corel Presentation Chart WPG Microsoft PowerPoint Show PPT Levit amp James Inc 76 CrossWords Installation amp Operation Guide Microsoft PowerPoint Slide PPT Microsoft Word Document DOC Microsoft Word Picture DOC QuattroPro Chart QPW QuattroPro Notebook QPW Any other embedded OLE objects are extracted as a raw OLE storage with an extension ole Most importantly this includes the following Corel Equation Microsoft Equation Microsoft Draw 98 Drawing Microsoft Graph 2000 Chart Microsoft WordArt Document Note the following interaction between the Ext ractWPGraphics and ExtractOLEObjects options CASE 1 ExtractWPGraphics False ExtractOLEObjects True All OLE objects are extracted and the bitmap WP graphics associated with them are discarded without comment All other WP graphics remain in the document CASE 2 ExtractWPGraphics True ExtractOLEObjects False All bitmap WP graphics are extracted as WPG files If a WP graphic is associated with an OLE object the OLE object is discarded and an additional flag in red is inserted into the converted document saying lt OLE OBJECT WAS DISCARDED
118. rds AutoCloseWPSecurityWarning Prevents user from having to close dialog during native conversion True False BackupLocalFilesToServer Turns on backup of local files to network server True False BackupNetShare Redirects backup to alternate server blank Server Share Server Volume BackwardCompatibleConversion2007 If set to True saves Word documents in Word 97 2003 format If set True False to False saves Word documents in Word 2007 XML format CustomMacroSelect Custom macro to be used for selecting template to attach during True False conversion CWDirName Directory to hold backup and temporary files CWW DefaultWPFVersion Used if CrossWords can t determine original WordPerfect version 5 1 6 DOS WIN DisableAttachTemplate Turns off Attach Template feature True False ForcePreprocessor Re opens a WordPerfect document through the Preprocessor if True False opened in Word through standard File Open Also removes the Run Preprocessor option from batch and DMS integrated options forms LocalMacroPath Specifies path for local copies of CrossWords templates to use when blank CrossWords is installed on a network server Log Where to log document conversion results CrossWds log Filename LogSkippedNonWPFiles Used to track non WP files which are skipped during the process True False OverrideCustomT emplateSelect Allows user to override custom macro template selection True False PromptForP
119. rea with two exceptions a the numbered area begins in the first paragraph of the document and or b the numbered area ends in the last paragraph of the document ConvertOpenStylesWithParaNumsToParagraphStyles True If set to True the Crosswords Preprocessor will convert all open styles containing ParaNums to paragraph styles If this is not done a document containing these types of open styles will generate an application error in the native Word conversion DeleteAdvanceCodes False If this option is set to True the CrossWords Preprocessor will delete all Advance codes from the document The horizontal and vertical space created by these codes is better implemented through proper style definitions DeleteBlockProtectCodes False If this option is set to True the CrossWords Preprocessor will automatically clear all Keep With Next settings that result from the use of Block Protect codes from the WordPerfect document prior to conversion These codes will get deleted in both the main document text and the style definitions DeleteBookmarks False If set to True then CrossWords will strip out all of the bookmarks originally contained in the document A NOTE Even if this is set to True CrossWords will continue to add new bookmarks to the document whenever the document contains cross references DeleteConditionalEOP False If this option is set to True the CrossWords Preprocessor will delete all Conditional End of Paragraph codes fro
120. reprocessorErrors Displays a message to the user showing error in Preprocessor True False RefreshCount Close Reopen Word after so many documents 100 RestrictedUser Set to True to allow Restricted users to run CrossWords on an True False NT 2000 XP RunCustomMacros Instructs CrossWords to run custom macros in CWCustom dot True False RunPreprocessor Specifies whether to run Preprocessor True False SavelnDocFormat Instructs CrossWords to save in Word format according to True False BackwardCompatibleConversion2007 setting Should always be True if running Word 2007 ShowlnterruptButton Sets visibility of Interrupt button in batch DMS integrated modes True False ShowSingleDocPromptForPreprocessor Displays message before re opening WordPerfect document through True False Preprocessor TemplatesDirectory Default directory for Attach Template browsing blank Levit amp James Inc CrossWords Installation amp Operation Guide 81 pE Section Keyword Purpose Values Default TraceEXE Where to send Trace Info Display or Filename blank CrossWords TraceMacros Where to send Trace Info Display or Filename blank UpdateStylesFromAttachedTemplate Document styles updated from attached template True False UseDriveMapForBackup Allows a drive map letter to be used for backup True False WarnBackupDriveError Warn
121. rosoft Word Startup The common Word Startup folder for use by all users of the workstation is located in the Office program folder C Program Files Microsoft Office Office lt Version gt Startup The CrossWords installation will install the global templates into one of these two folders depending on which option All Users or This User Only was selected during the installation To see the exact user specific startup folder open Word and inspect the Tools gt Options gt File Locations tab 4 1 5 Has the CWBackup folder been properly created on the network servers By default backup copies of converted files will be created on the same network share or volume of the original file Therefore if files on the network are being converted a CWBACKUP folder must be created on each applicable network share In addition proper Versions 3 0 and earlier always ran via the Aut oOpen macro Starting with Version 4 there is now an option and the default option is to NOT run with the Aut oOpen macro The default option should be used except for upgrade installations n some cases customizations are implemented via the CWCUSTOM DOT When this is the case this template must also be included in the Word Startup folder Levit amp James Inc CrossWords Installation amp Operation Guide 93 security must be applied to these folders to ensure that all CrossWords users will be able to create subfolders and write files to
122. rossWords Installation amp Operation Guide 2 3 6 Installation for Laptop Remote Users There are two special considerations for laptop remote users or other users who wish to convert documents while disconnected from the network First if CrossWords is installed on the network but is later disconnected from the network the user cannot run CrossWords This would not otherwise be a problem except for the fact that the standard Aut oOpen assumes that the user has connectivity to the CrossWords installation directory For these users we have implemented a special Aut oOpen procedure that will skip CrossWords processing if disconnected from the network This code is located in the file LAPTOPUSERCODE TXT which is in your CrossWords installation directory In this Aut oOpen there is a line near the beginning sShare P This line must be modified to reflect a valid network drive for that user CrossWords will check this drive for connectivity If connected to this drive CrossWords assumes the user is connected to the entire network A IMPORTANT The user must be able to list files at this location Second as a normal part of the conversion CrossWords performs a backup of the original WordPerfect document If CrossWords is installed locally and the user makes a local copy of the WordPerfect document disconnects from the network and converts the document the backup will be on the user s local drive For this reason the above spec
123. rossWords Installation amp Operation Guide 99 HERE Word If it is not copy it from the CrossWords program directory to the proper Word startup directory 4 3 12 Error 5174 Cannot Load Template Cause The Word security configuration has changed on the machine so that CWMAIN DOT cannot be added to the addins list programmatically Solution In Word go to the Tools Templates and Addins and locate the CWMAIN DOT template If found then manually remove the template then add it from the CrossWords program directory 4 3 13 Error 5180 Cannot Open Document Template Cause CrossWords is attempting to load a missing template Solution The three main CrossWords templates are CROSSWDS DOT CWMAIN DOT and WPCLEAN DOT After a correct installation CROSSWDS DOT should be in the Word startup directory and CWMAIN DOT and WPCLEAN DOT should be in the CrossWords installation directory Verify that these templates are in the correct locations 4 4 Other Problems 4 4 1 CROSSWDS INI could not be found Cause 1 On install the user is attempting to run CWADDMAC EXE without copying CROSSWDS INI file into the installation directory Solution Copy the CROSSWDS INT file into installation directory and run CWADDMAC EXE from the installation directory Cause 2 CROSSWDS INI file is not in the CWHelper path Solution Make sure that CWREG BAT or CWREGNW BAT has been run from the correct installation dir
124. rrounded by TWO sets of double quotes See examples below Example 1 Use COLOPATH with mapped drive designation MSIEXEC EXE i P V DISTRIBUTION V CROSSWORDS SETUP MSI CMDLINE COLOPATH P DISTRIBUTION V Example 2 Use COLOPATH with UNC designation in silent mode MSIEXEC EXE i APPSERVER APPS CROSSWORDS DISTRIBUTION CROSSWORDS SETUP MSI CMDLINE s COLOPATH APPSERVER APPS CROSSWORDS DISTRIBUTION V Note that in these examples there are two double quotes after COLOPATH and three double quotes at the end two to terminate the COLOPATH and one to terminate the CMDLINE To change the default choice to Reinstall Repair add a NOUNINSTALLSILENT command line parameter Example 3 Add NOUNINSTALLSILENT command line parameter MSIEXEC EXE i P V DISTRIBUTION CROSSWORDS SETUP MSI CMDLINE s NOUNINSTALLSILENT TRUE COLOPATH P DISTRIBUTION V Example 4 Install CrossWords for all users on the workstation in silent mode to non default program folder Levit amp James Inc 24 CrossWords Installation amp Operation Guide MHt MSIEXEC EXE i P DISTRIBUTION CROSSWORDS SETUP MSI CMDLINE s TARGETDIR C APPS CROSSWORDS ALLUSERS TRUE COLOPATH P DISTRIBUTION Additional switches for MSIEXEC EXE can be obtained from a command line by entering MSIEXEC EXE Switches of note are the following i lt PRODUCT MSI gt installs or co
125. rs My Computer DCOM Config Right click on CWDataServer CWData and select Properties Levit amp James Inc 30 CrossWords Installation amp Operation Guide Then follow the following steps 1 On the Location tab check Run application on this computer 2 On the Security tab Customize the Launch and Activation Permissions and the Access Permissions and check all Allow boxes for all users and groups that will be converting documents using CrossWords If using multiple domains be sure that proper access has been granted for all domains 3 On the Identity tab click on the This user option and specify the username and password information from either a domain administrator account or an account that has full access to the file servers Often a DM admin account will suffice for this purpose 4 Click OK to save the changes You may also be required to adjust the machine limits To do this from the DCOMCNFG utility goto Console Root Component Services Computers My Computer Right click on My Computer and select Properties For both the AccessPermissions and Launch and Activation Permissions click on Edit Limits and allow all appropriate users and groups 2 4 2 1 2 2 Edit CWDATA INI After you have run the Setup program for the CWDataServer remote DCOM component you will need to provide configuration data so that CWDataServer can connect to the libraries databases also accessed by the DM server In the Common
126. s Not Appear on the Right Click Menu sss 100 4 4 8 Could not connect to CWDataServer Exiting CrossWords Message 101 44 9 ODBC Error Running DM Integrated Mode seen 101 4 4 10 Multiple Step OLE DB Error Running in DM Integrated Mode 101 4 4 11 Unknown Error quitting Message During Conversion sss 102 Levit amp James Inc 6 CrossWords Installation amp Operation Guide n LIST OF TABLES Table 2 1 CrossWords Folders sseeeeeeeeeeeeeeeeeeee nennen nennen eene esee ese sess esses eee 16 Table 2 2 CrossWords InstallAware Command Line Variables 23 Table 2 3 CrossWords Components cscs phen teet iret dei ba daro pop a ces qu dra se qn 41 Table 3 1 CROSSWDS INU Setting Sannaa ii i a hene i pet dnt 80 Levit amp James Inc CrossWords Installation amp Operation Guide 7 1 INTRODUCTION Welcome to CrossWords a WordPerfect to MS Word conversion utility developed by Levit amp James Inc CrossWords provides a high quality conversion from WordPerfect versions 5 x and later to Microsoft Word versions 2000 through 2007 1 1 Supported Platforms 1 1 1 Operating Systems CrossWords is supported for use on Windows 2000 XP and Vista 1 1 2 Microsoft Word CrossWords is supported for use with Word 2000 XP 2003 and 2007 1 1 3 Document Management Systems DMS Network Op
127. s base on either attached False template or fully specified template path AttachedTemplate Template Path ApplyTOCStylesFromTemplate Changes Table of Contents styles base on either attached template or fully specified template path False AttachedTemplate Template Path AttachNewTemplate Attaches named template to converted document False Template Path ConvertEmptyParasIntoCellPadding Modifies table cells by converting empty paragraphs into cell padding True False Word versions 2000 and later ConvertLineBreaks Converts line breaks into soft paragraph returns True False ConvertLineNumbering Converts line numbering in most cases True False ConvertOutlineNumbersToText Converts numbering for paragraphs with applied outline styles to True False plain text ConvertPagelndentsToParalndents Analyzes section breaks and adjust page and paragraph margins if True False certain conditions are met ConvertSEQFieldsToOutline Converts all paragraphs that begin with SEQ fields into Word True False outline format ConvertSEQFieldsToText Converts all SEQ fields to plain text True False ConvertTCFieldsToHeadingStyles Applies Heading styles to all paragraphs that begin with TC fields True False ConvertTextBoxesInHeaderFooter Contents of text boxes in headers and footers are moved to regular True False Header Footer area if certain conditions are met ConvertTrailingSpaces
128. s setting is used then the CWBackup directory will be placed at the root of the volume or share of the specified server This directory will then have a subdirectory structure that will reflect the UNC paths of the original files If however UseDriveMapForBackup True then a drive map letter may be used Levit amp James Inc CrossWords Installation amp Operation Guide 45 rT If BackupLocalFilesToServer True then files that are converted on the user s local hard drive will be backed up to the location used for BackupNet Share If the backup drive is not available at the time of conversion then WarnBackupDriveError willspecify whether the user is notified of this error condition You can turn off the warning message by setting this value to False A NOTE FOR WORKSITE USERS This setting takes precedence over the BackupDrive setting A WARNING i f a drive map letter is used for the value of BackupNet Share then it is important to ensure that the same drive map letter will always be maintained Otherwise the potential exists for CrossWords to create many CWBackup directories on the network server s The ability to maintain an orderly backup structure would be lost CustomMacroSelect False Allows the administrator to provide custom VBA code to provide criteria for attaching a template to the document during CrossWords conversion Must be implemented through the CWCUSTOM DOT template Contact Levit amp James for details a
129. s user if re directed backup location is not available True False Single DMS Name of Document Management System blank ForceRightClick Does not allow user to run CrossWords in On Demand mode True False ForceRightClickMessage Provides custom message for ForceRightClick feature blank IManBackupDrive Mapped drive for backup if IManNetBackupAlways True blank IManDBNames Names of connected databases for network backup blank MoveReadOnlyOrig Forces user to move the Read Only original documents True False NameAllDotDoc Alters the extensions to DOC True False OtherDocumentPrompttT ext Message text for other documents blank PromptDefaultAction Specifies default button on prompt user dialog Q C D R PromptUser Raise a dialog box prompting user to select an action True False PromptUserForOtherDocument Displays message when users selects an other document True False ReadOnly Affects Standalone only blank SelectAfter Ends the date time mask inclusive 1 1 1969 SelectBefore Begins the date time mask inclusive 12 31 2099 ShowPromptButton Specifies buttons shown in prompt user dialog Q C D R ShowStatusOnWordStatusBar Instructs CrossWords to put status text on Word status bar True False SkipCWProcessed Affects Standalone only True False SkipNeverWPF Affects Standalone only True False SkipWWAII Skips all Word documents in single document mode True False UseUnderscoreConvention Rename File ext to File ext DOC True False W
130. settings ExtractOLEObjects False ExtractOnlyTheseOLEObjects ChemWindow Document 4 5 will cause ChemWindow graphics but no others to be extracted The objects will be extracted to whatever directory is specified in the DirectoryForExtractedOLEObjects setting or if the latter is not specified the directory C CWGraphics OLEObjects will be created and they will be deposited there The ReinsertTheseExtractedOLEObjects setting instructs CrossWords to look inside the extracted OLE objects directory for graphics of the specified type and to re insert them back into the Word document Levit amp James Inc 78 CrossWords Installation amp Operation Guide A NOTE This setting is valid only for ChemWindow Document Support for reinsertion of other objects will be added as the need arises Please contact Levit amp James for further information The DeleteExtractedOLEObjectsAfterReinsertion setting if set to True will instruct CrossWords to delete the separate graphics files after they have been re inserted into the Word document ExtractWPGraphics False DirectoryForExtractedGraphics SubstituteGraphics DirectoryForSubstituteGraphics If ExtractWPGraphics True each graphic that is in the WordPerfect Graphic WPG format will be extracted to a separate file This is particularly useful when embedded graphics are causing Word Application errors in the native conversion filter If the path as specified in the DirectoryFor
131. settings may be used in the same files that accompany the new software release 2 5 3 2 6 Delete the CrossWords Installation Directory There should be several files still remaining in the CrossWords installation directory for local installs the default directory is C CrossWds Delete the application files in this directory and then delete the directory CrossWords is now completely uninstalled The workstation is now ready for installation of the new CrossWords software 2 6 CrossWords Components The various components of CrossWords are listed in Table 2 3 below Please note that there is no executable file for the On Demand mode the processing of documents in this mode is accomplished through templates Levit amp James Inc CrossWords Installation amp Operation Guide 41 Table 2 3 CrossWords Components FILE TYPE FILENAME FUNCTION LOCATION Executable CWORDS EXE Standalone batch mode accessed from desktop CW Program Folder CWDOCS EXE oan Open integrated batch mode accessed from right click menu in DOCS CW Program Folder DM integrated batch mode accessed from right click menu in DM Extensions for CWDM EXE Windows Explorer CW Program Folder CWFORM EXE Generates forms for running integrated with WorkSite CW Program Folder CWSTATUS EXE Controls status form during program execution when running integrated with WorkSite CW Program Folder CWLAUNCH EXE Used when running integrated with W
132. ssed documents MS WORD SetNewProfileAppCode Application code when using new profile conversion option MS WORD Levit amp James Inc CrossWords Installation amp Operation Guide 83 O o Section Keyword Purpose Values Default ShowResultsFormInQuietMode Shows results form in Quiet Mode True False ShowStatusForm Toggles status form display True False DOCS Open SkipCWProcessed Affects Standalone only True False DM SkipNeverWPF Initial value displayed on Options screen True False SkipTemplateDocuments Skips documents with a Template Storage Type True False SkipWWAIl Initial value displayed on Options screen True False WordDescription Word description text in Apps table Microsoft Word 97 UniqueNameForNewProfile Used when duplicate names not allowed True False UseADO Turn on ADO implementation True False ADO CommandTimeout Maximum time to process ADO command 15 ConnectionTimeout Maximum time to establish ADO connection 15 ConnectionDefaults Driver String used to specify driver for ADO connection blank Password Encrypted password string for ADO connection blank Server String used to specify server for ADO connection blank UserlD String used to specify User for ADO connection blank WorkSite AllowConversionOptions Enables specified conversion options RLNV AllowNewVersion Allows user option to crea
133. stem Administrator to get access granted see Error Reference source not found on page Error Bookmark not defined 4 3 7 Error 429 ActiveX Component Can t Create Object or Return Reference to this Object Cause 1 The CrossWordsHelper process hasn t been properly registered when using a network installation using Novell Netware Solution Run CWREGNW BAT from the CrossWords installation directory Cause 2 While running in DOCS integrated batch mode CrossWords has failed to instantiate MS Word Solution Terminate processing Verify that the DOCS Open Service Pack 1 has been applied This service pack can be obtained from http www pcdocs com Customers index htm Cause 3 While running in either StandAlone or DOCS integrated batch mode CrossWords has failed to instantiate MS Word Solution Verify that MS Word has been properly installed Some remote installations do not properly install ActiveX Word components Cause 4 CrossWords has been installed on the network but the user has been disconnected from the network NORMAL DOT still has an AutoOpen that is attempting to running CrossWords macro which should be loaded okay but the CrossWords macro cannot initialize CWHelper it is on the network Solution The user cannot run CrossWords in this case unless it is installed locally The user can bypass CrossWords simply by clicking OK at the Error 429 message The user can prevent the error by commenting out Aut oO
134. t set the author of the new profile to be the user logged in for the current session If this setting is set to True then the author of the newly profiled document will be the same as the author of the original document Word97Alias WORD97 Specifies the string used as the Microsoft Word 97 alias WORD97 is the default used by WorkSite 3 1 10 Options in Worldox Section Version When running in Worldox GX this value MUST be set to GX Otherwise leave this value blank All values other than GX will be ignored Levit amp James Inc CrossWords Installation amp Operation Guide 59 LeaveSingleDocOpen True Option to leave document open in Word following conversion when only one document is selected If False closes document following conversion CloseWordBeforeRunning False Specifies whether Word should be closed if already open before running CrossWords CrossWords will automatically detect whether Word is open Valid values are AUTO Automatically close Word and continue with conversion PROMPT Prompt to close Word before continuing user may cancel DOCUMENTSONLY Do not close Word instead close all open documents FALSE Leave Word open and continue If either a this value is set to AUTO or b this value is set to PROMPT and the user opts to close Word and continue and there are open document s that need to be saved then CrossWords will prompt the user to save the document s before closing Word Ma
135. tallation amp Operation Guide 49 n e Open document as Read Only R A Tip The PromptUser and ShowPrompt Button features are extremely useful in hybrid environments where both WordPerfect and Word users need to access the same WordPerfect documents PromptUserForOtherDocument False OtherDocumentPromptText If setto True PromptUserForOtherDocument displays a message to the user notifying the user that the document selected is neither a WordPerfect version 5 0 and later nor a Word document OtherDocument PromptText can be set to custom text displayed in the message ReadOnly If set to Save CrossWords will automatically produce converted copies of read only documents and save the Word file to CWROTemp This directory should be routinely purged by the System Administrator SelectBefore 12 31 2099 11 59 59 PM SelectAfter 1 1 1969 12 00 00 AM Based on these values CrossWords will automatically de select files whose file date time does not fit within the user specified window ShowStatusOnWordStatusBar False If set to True the CrossWords status window is suppressed Instead the processing steps are shown on the Word status bar Provides a workaround for problems encountered when running with Word 2002 XP or 2003 because of bugs in the Word application programming interface SkipCWProcessed True If set to True CrossWords will skip only those Word documents that have already been processed by CrossWords SkipNev
136. te new document version True False CloseWordBeforeRunning Closes Word if already open Auto Prompt False ConvertedFile Default conversion option R L N V DisableConversionOptions Disables options on form for local conversion True False DocExtOnLocalConvert Default setting to change file extension to DOC True False DocOpenTimeout Number of seconds to allow document to open in Word before 3600 timing out LeaveWordOpenForSingleDoc Leaves Word document open after conversion True False LocalCopyLocation Default directory for converted local file blank MaxDocs Maximum number of documents user can process 0 QuietMode Convert document without displaying Processing Options dialog True False SelectAfter Begins the date time mask inclusive 1 1 1969 SelectBefore Ends the date time mask inclusive 12 31 2099 SkipCWProcessed Affects Standalone only True False SkipNeverWPF Initial value displayed on Options screen True False SkipWWAII Initial value displayed on Options screen True False UseOriginalAuthorForNewProfile Sets author for new document to same author as original document True False Levit amp James Inc 84 CrossWords Installation amp Operation Guide R Section Keyword Purpose Values Default Worldox CloseWordBeforeRunning Closes Word if already open Auto Prompt DocumentsOnly False DefaultSelectOldVersions Toggle sett
137. the paragraph Paragraph anchored graphics boxes can cause Word application errors in the native conversion filter This setting is to be used in conjunction with the FixCheckBoxes setting in the WPCleanup section ConvertCharacterStylesWithParaNumsToParagraphStyles True Instructs the CrossWords Preprocessor to convert character styles that contain WordPerfect ParaNums into paragraph styles If this is not done a document containing these types of character styles will generate an application error in the native Word conversion ConvertKeyboardMerges True If this setting is set to True Default then CrossWords will convert WordPerfect KEYBOARDY merge fields into Word FILLIN fields This also works when a prompt is specified e g KEYBOARD Prompt becomes FILLIN Prompt j Levit amp James Inc 74 CrossWords Installation amp Operation Guide ConvertLineNumbering True Converts line numbering in the document with the following limitations and qualifications e Line Numbering will be converted only if Count Blank Lines is enabled in the WordPerfect version of the document The font of the numbers in the converted document will always be that of the Word document s Normal style e Newspaper Columns multi columns will always be numbered Footnotes and Endnotes will never be numbered The number style will always be Arabic Continuous section breaks will be added at the beginning and end of the numbered a
138. tting NameAllDotDoc True will alter the file name to DOC Otherwise the file name stays unchanged Levit amp James Inc CrossWords Installation amp Operation Guide 61 Original M Setting is displayed on the input options screen Replace with output default Keep in place Keep in place always Move to output SPA A OutPath blank Initial value displayed on the output options screen Rename R Initial value is displayed on the output options screen R Retain original file name default N Name all as DOC replace extension with DOC A Name allas DOC insert extension after the underscore SelectAfter 1 1 1969 12 00 AM SelectBefore 12 31 2099 11 59 PM Based on these values CrossWords will automatically de select files whose file date time does not fit within the user specified window SkipCWProcessed True Skips all Word documents that have been processed by CrossWords SkipNeverWPF True Skip only documents created in Word but not documents that were converted from WordPerfect SkipWWAll True Skips all Microsoft Word for Windows documents UnconvertedFileLocation I I Leavein InPath directory default B Move to CrossWords Backup O Move to OutPath directory The initial value to be displayed on the CWords Output Screen 3 1 12 Options in WPCleanup Section AddDiscretionaryHyphenBeforeUnderlinedHeading True This setting determines whether CrossWords will insert discretionary hy
139. ument If the value is AttachedTemplate the Table of Authorities styles TOA 1 TOA 2 etc embedded in the currently attached template usually NORMAL DOT will be used for the Table of Authorities If a path is specified the template specified in the path is used ApplyTOCStylesFromTemplate False This option can have a value of False AttachedTemplate or the full pathname of a Word template document If the value is AttachedTemplate the Table of Contents styles TOC 1 TOC 2 etc embedded in the currently attached template usually NORMAL DOT will be used for the Table of Contents AttachNewTemplate False This option can have a value of either False or the full pathname of a Word template document If the latter the specified template will be permanently attached to the converted document To be used with UpdateStylesOnOpen setting ConvertEmptyParasIntoCellPadding False If set to True empty paragraphs used in tables will be deleted and the table cell padding will be modified appropriately Word 2000 and later only ConvertLineBreaks True If set to True CrossWords will convert all line breaks into soft returns ConvertLineNumbering True If set to True CrossWords will convert line numbering with the following limitations and constraints 1 Count Blank Lines is enabled in the WordPerfect document Levit amp James Inc CrossWords Installation amp Operation Guide 65 2 The font
140. ussed here this implementation is termed the ADO implementation for DOCS Open integration From the Administrator s perspective there are two primary advantages to using the ADO implementation Levit amp James Inc 34 CrossWords Installation amp Operation Guide 1 This implementation gets around problems seen in two circumstances a when SafetyGain is installed and b when running on a Windows NT4 2000 XP platform and performing date related post conversion updates to the database 2 The likelihood of problems to occur during CrossWords problems due to changes in the DOCSAP32 DLL component is significantly reduced 2 4 3 5 1 Configuring for ADO A NOTE Currently the ADO implementation requires MDAC Version 2 6 and later The CrossWords Setup program will automatically update MDAC if required There are several modifications to the CROSSWDS INT file that need to be made to set up Cross Words to run with the ADO implementation These modifications are shown below DOCS Open UseADO True PCDOCSIniDir lt path to directory containing PCDOCS INI file gt Libraries comma delimited list of DOCS Open libraries gt ConnectionDefaults Driver string identifying the SQL provider for the library Server the name of the server containing the library UserID lt the username used to establish the connection to the library Password lt an encrypted value of the password for the user in UserID
141. ve installation Run the program CWADDMAC EXE When it has finished it will prompt the user that the NORMAL DOT has been modified If the CrossWords macro already exists in the NORMAL DOT then the user will be prompted to either remove it or update it 2 3 5 2 CWADDMAC Command Line Switches CWAddMac may be run from a batch file or installation process with any of the following switches Q Suppresses interactive prompting uses defaults non interactive mode X Suppresses splash screen Z Modifies NORMAL DOT when WorkSite COM Add ins are in use R Removes CrossWords code from NORMAL DOT Use the Q and X switches together to suppress all display to the user IMPORTANT If you do this and the NORMAL DOT already contains the CrossWords code it will remove it 2 3 5 3 More on the AutoOpen Macro In most cases the Aut oOpen code should be added directly to NORMAL DOT However one alternative is to add a special AutoOpen macro that calls a macro from another global template The advantage of this approach is that after modifying the NORMAL DOT once to add the AutoOpen macro it will not have to be further modified in the case that an update to the AutoOpen code is required As an example suppose that you have a global template that contains a macro named MyAutoOpen The AutoOpen in the NORMAL DOT would be the following Sub AutoOpen Application Run MyAutoOpen End Sub Levit amp James Inc 26 C
142. ver CWDataServer Solution This is a problem with access and or launch rights for the CWDataServer on the network server Check your DCOMCNFG settings for CWDataServer to ensure that the logged in user has adequate rights 4 3 4 Error 75 Path File Access Error Cause 1 While running DOCS Open a user attempts to open a document already opened by another user DOCS Open prompts the user to open a copy of the document DOCS Open creates a temporary file in the TEMP directory This file has the same name as a temporary file created by CrossWords Solution Please call Levit amp James Inc for the latest version of CWMAIN DOT A fix for this problem has been implemented Cause 2 A user is running CrossWords and cannot modify the CrossWords log files CrossWds log and Trace 1og because of an administrative policy on the network Solution Modify CROSSWDS INI file to specify a path for the log files where file access is not a problem Levit amp James Inc 96 CrossWords Installation amp Operation Guide 4 3 5 Error 91 Object Variable or With Block Variable Not Set Cause CrossWordsHelper process has been terminated during processing Solution Terminate processing and re start 4 3 6 Error 99 Failure on cwh ExecuteFileCopy or cwh ExecuteFileNameAs or cwh MakeDirectoryForFile Cause User does not have proper rights to a CrossWords directory usually CWBackup on the network server Solution Contact Sy
143. will guess the Normal font from the context of the document opening OutlineLeadingZeroes False Setting this to True will make WPCLEANUP DOT format any outlines Lvel or higher with leading zeroes Lgal numbering e g 1 01 instead of the default 1 1 OutlineLevellRoman False This setting only affects WordPerfect 6 1 documents containing outlines If set to True WPCLEANUP DOT will look for any text formatted as an outline and set the numbering style of the first level to uppercase Roman It will set the numbering style for Levels 2 9 to Legal style so that if the Level 1 number appears in any of the other levels it will appear on this level as Arabic and not Roman PreserveSEQFieldsInsideTCFields True This option is only relevant if ConvertSEQFields True while both ApplyHeadingStylesToOutlines and ConvertTCFieldsToHeadingStyles are set to False Under those circumstances TC fields will not be deleted from the document and will be used for Table of Contents generation If PreserveSEQFieldsInsideTCFields False any SEQ fields found inside the TC fields will be converted to plain text If the option is set to True the SEQ fields inside TC fields will not be touched RedHerringMaxHorizOffset 48 Levit amp James Inc CrossWords Installation amp Operation Guide 71 This setting specifies the maximum horizontal offset that a text box or frame can have in order to be considered as a candidate for rotatio
144. with a last modified date range 1 5 Support for Macro Packages CrossWords also supports the leading macro packages popular in the legal market These products are iCreate Esquire Legal MacPac MacroSuite Innova Softwise Numbering Assistant Payne ezNumbering Kraft Kennedy and Lesser and WordTricks If correctly configured CrossWords will convert paragraph numbering and Table of Contents into the format required by each macro product 1 6 Technical Support CrossWords comes with 90 days of free technical support We encourage you to take full advantage of our technical support department You may also purchase one year of additional technical support if it is required The telephone number for technical support is 703 771 8185 When you call for technical support please be prepared to fully explain any problem you are having including the full text of any error message s displayed when running CrossWords The more information you have available the easier it will be for us to assist you In certain cases we will ask you to email us a copy of the WordPerfect version of a particular document that appears to be causing a problem or which you believe exhibits an error in the conversion Levit amp James Inc CrossWords Installation amp Operation Guide 9 EE NEN 1 7 Pre Installation Planning Before you install CrossWords we encourage you to take advantage of our free pre installation planning service Cont
145. xDocs 0 Limits the number of documents that may be processed in a single batch in the right click mode Valid values are non negative integers If the value is set to 0 default then there is no limit ProcessVersions Auto DefaultSelectOldVersions True CrossWords has the capability to process old versions of documents profiled in Worldox ProcessVersions will specify whether these old versions are to be processed when the primary version is one of the selected documents Valid values for ProcessVersions are Auto Automatically convert don t convert all versions of the document PromptSingleOnly Prompt the user to select which old versions to process only when one document has been selected PromptAll Prompt the user to select which old versions to process no matter how many documents have been selected False Do not process old versions DefaultSelectOldVersions will specify whether the old versions of the document s are selected for processing For example if ProcessVersions False and DefaultSelectOldVersions True then all old versions of the documents will be automatically processed Otherwise if DefaultSelectOldVersions False all old versions of the documents will be skipped Alternatively if ProcessVersions PromptSingleOnly or PromptA11 then DefaultSelectOldVersions specifies whether the old versions shown in the CrossWords Prompt Version dialog are checked by default Primary versions are always checked Levit am
146. xtension rename the file and proceed with the conversion Alternatively instead of deleting the duplicate file the extension of the file may be changed to the value specified in ExtensionForDuplicateFile Levit amp James Inc 52 CrossWords Installation amp Operation Guide DisableConversionOptions True CrossWords can provide an option to either replace the original document in DOCS Open with the converted document default or to convert a copy of the document at a location of the user s choice To enable this option on the Options screen set to False DocExtOnLocalConvert False Default setting for checkbox on Options screen that specifies whether to change document extension to DOC Not shown when DisableConversionOptions True ExcludeFileMasks PR1 DM only Specifies file mask to use for excluding versions of selected document s Intended to exclude Preview attachments in DM KeepFileDates True Leave the file date and time as it was LeaveVersionOpen L This setting can be set to L Latest or A All to determine which document version s will be left open after conversion LeaveWordOpenForSingleDoc False When set to True this setting will leave the converted document open in Word when only one document is selected for processing If Word was closed it will remain open after conversion displaying the converted document If Word was already open displaying another document then both the converted and the prev
147. y additional strings that may exist in your documents Based on the results you may also need to consider customizing the conversion Contact Levit amp James technical support for details 2 3 3 2 7 Step 7 Generate the SetupChoices txt file Run the CrossWords installation on a target machine using all of the choices you wish to enforce on the enterprise client workstations Save the SETUPCHOICES TXT file that is generated with the installation it will be in the Common Application Data Folder If you will be running different setup configurations for different users then you can either repeat this step for as many different setup configurations that you wish to employ or you may manually edit multiple copies of the SETUPCHOICES TXT file 2 3 3 2 8 Step 8 Create the CrossWords Installation Folder on the Network Create a folder on the network that will be accessible to all users receiving the CrossWords application the CrossWords Installation Folder This folder will contain the necessary files to distribute CrossWords 2 3 3 2 9 Step 9 Populate the CrossWords Installation Folder on the Network Copy the following files to the CrossWords Installation Folder on the network CROSSWORDS SETUP EXE or CrossWords Setup msi LICENSE INI received from Levit amp James Inc SETUP CHOICES TXT produced in Step 7 CROSSWDS INI if modified CWFONTS TXT if modified CWSEQLED TXT if modified CWCUSTOM DOT if applicable see below
148. y are different then be sure to include a Database setting in the Library library name section ofthe CWDATA INI file If you are employing SQL Server and have configured it to run using Windows NT authentication you will need to modify the CWDATA INI file to implement the following setting SQL Server WindowsNTAuthentication True 2 4 2 1 2 3 Co locate PCDOCS INI Copy the PCDOCS INI file from the DM server into the Common Application Data Folder CWDataServer uses this file to get library information 2 4 2 2 Install the CrossWords Application on the Workstation The procedures for installing CrossWords on a client workstation for Open Text DM are nearly identical to those for any other DMS except for various configuration settings See Section 2 3 3 2 for details After CrossWords has been successfully installed on the client workstation modify the CROSSWDS INI file to specify which network machine s is are running CWDataServer DM DataServers comma delimited list of machines running CWDataServer gt This list should be set in order of priority Let s say for example that CWDataServer is running on three network servers named LAServer NY Server and PHILServer and the client workstation will connect by default to LA Server In the event that the client workstation cannot connect to LAServer the client workstation should then attempt to connect to NY Server If that fails then the
149. y user running CrossWords If you do have other Word add ins employing the DocumentOpen event handler you may choose to configure CrossWords for the Aut oOpen macro to ensure that CrossWords code runs before all other applications Otherwise unexpected problems may arise Employing the AutoOpen macro might also be the best choice if a third party add in is preventing the firing of the DocumentOpen event handler Levit amp James Inc CrossWords Installation amp Operation Guide 25 If not running the CrossWords macros via the Aut oExec macro in the CROSSWDS DOT global template CWADDMAC EXE is a program which will install the macros required to run CrossWords Normally the code will be installed in NORMAL DOT as Sub AutoOpen If there is already an Aut oOpen macro in NORMAL DOT then running CWADDMAC will modify it as needed if not then CWADDMAC will add a module named CrossWordsMacros which already contains the CrossWords AutoOpen code If the CrossWords code exists in the Aut oOpen then CWAddMac can remove it or update it CWADDMAC will also copy the template CROSSWDS DOT to the Startup directory specified in Word To view or change the location of the Word Startup directory open Word click on the File Locations tab from the Tools Options menu If you wish to add the CrossWords AutoOpen code to a different macro in a different template see Section 2 3 5 3 below for additional instructions 2 3 5 1 Interacti

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