Laptop Module Manual
Contents
1. COLLISION DATABASE LAPTOP MODULE STATE OF CALIFOR HIA TRAFFIC COLLISION REPORT TOTAL PAGLS CHP SSS Pax 1 SPECK LCOKDT IOS Tone cr Jue OBTRET LOCAL REPORT HUWBER Los Angolos 2 E 01 1234 BPN H couk REPORTING DISTRICT BEAT LOS ANGELES COLLIS IOK OCCURRED OH UO DAY YEAR TIVE 2400 WOC A OFFICER H MAIN STREET Let o1 1 0930 1900 1245 MILEPOST IHOFRYATION al AVION PHOTOGRAPHS BY Thursday al Ho ear IKTERSECTION WITH STATE HAY C Ho PREPARERS OME PREPARERS ID DATE PREPARED DISPATCH YONMAEC REVIEWERS SOME DATE REVIEWED SE Add a Party Add Injured Witness Passengers Edit a Party Edit Injured Witness Passengers Collision Investigation Input This Record Cancel This Manual Record INJURED WITNESS PASSENGERS DHP 555 Page J STREET ADORE 123 MAIN STREET AUJURED ONLY TRANSPORTED BY County Ambulance Services CRBE NJURIE CUTS AND BRUISES ABOVE THE EYES SORE BACK SPRAINED ANKLE Select An Intersection Collision Click North Arrow to Rotate Investigation USER S MANUAL CROSSROADS SOFTWARE 210 W Birch Street Suite 207 Brea CA 92821 714 990 6433 Fax 714 990 5628 WWW CrOSS roadssoftwa re com CHAPTER ONE Setting Up and Running the 555 Laptop Module 1 1 Introducing the 555 Laptop Module System Before entering and editing 555 reports in the Traffic Colli2. Fig 2 Safety Equipment Type in the appropriate letter indicating the Safety Equipment from the blue box in the bottom left of the screen The system will then send you to the next field Or you can use the drop down list and select your choice by clicking on it Once you have made a selection hit lt Enter gt to continue Ejected Input the letter indicating the extent of ejection The cursor will then jump to the next field You can also use the drop down list to make a selection Hit lt Enter gt afterwards to advance First Name Enter the person s first name and hit lt Enter gt Middle Name Enter the person s middle name if any and hit lt Enter gt Last Name Enter the person s last name and hit lt Enter gt 29 D O B Enter the date of birth using the eight digit format e g 06 01 1959 and hit lt Enter gt Note that after you enter the date of birth if you have already entered the collision date the system will automatically calculate the person s age into the Age field Telephone Enter the phone number area code first After reaching ten digits the system will send you to the next field Street Address Number amp Street Enter the person s street address number and street name and hit lt Enter gt The system will jump to the Zip field not to the City or State it will automatically input the city and state if you enter a zip code Zip Enter the zip code The system will automatica
3. Shade in Damaged Area Hitting X or clicking with the mouse will check the box es for the areas of the car that were damaged Hit lt F3 gt to advance to Type of Vehicle in this case hitting lt Enter gt will simply advance you to the next box in the Shade in Damaged Area section Type of Vehicle Use the list in the blue box at the bottom left corner of your screen to make your selection or hit lt F4 gt or click on the down arrow for the drop down box Select the letter adjacent to the correct vehicle and the system will automatically advance you to Oth Assc Factor Oth Assc Other Associated Factor Using the list in the blue box or pressing lt F4 gt make your selection Select a letter value and the system will advance you to the next field Movement Preceding Collision OTH ARET P EEN FACTOR SOVEMTT Fee 5 PREC oo OTH ASEC FACTOR CHER Movement Preceding Collision Stopped J Changing Lanes Proceeding Straight K Parking Maneuver Ran Off Road L Entering Traffic Making Right Turn M Other Unsafe Turning Making Left Turn H Xing Into Opposing Lane Making U Turn Parked Backing Merging Slowing Stopping Traveling Wrong Way Passing Other Vehicle Other ey ee mD Fig 2 18 Find the description and its letter value in the blue box at the bottom left of the screen and type in the letter Or using lt F4 gt or the mouse open the drop down list and select
4. To accept this simply hit lt Enter gt to advance to the next field To enter Yes click on the checkbox or hit the spacebar Description of Damage Input a brief description of the damage and hit lt Enter gt Primary Collision Factor List Number of Party at Fault Input the number of the party at fault The system advances to PCF PCF Using the blue box at the bottom center or the drop down list select one primary collision factor If the factor is A or Violation the system will have you input Vehicle Code Section information Fig 2 If the factor is Other Improper Driving the system will have you enter a description Fig 3 There is no description or vehicle code information if you select any of the other factors PRIMARY COLLISION FACTOR LIST NUMBER S OF PARTY AT FAULT on E Fig 2 PRIMARY COLLISON FACTOR LIST NUMBER S OF PARTY AT FAULT Fig 3 Other Improper Driving Description field 24 VC Section Violated Type in the vehicle code section that was violated or use the lt F4 gt key to open the drop down list Subsection Type in the vehicle code subsection or use the drop down list Hit lt Enter gt when finished Cited To accept the default No hit lt Enter gt To enter Yes click on the checkbox or use the spacebar to change No to Yes Hit lt Enter gt to continue Weather Mark 1 to 2 Items Input the appropriate letter from the blue box at
5. 8 3 Previewing Reports Preview Collision Report Opens the selected collision report within the system itself and displays a preview To navigate from one page to another pull down the Pages menu and click on any of the Go To commands You also have the option of printing out the entire report or printing out any particular section Open the File menu to access the print options When finished open File and select Close to return to the Work Collision Reports screen Preview Narrative in Word Click this button to open a preview of the Narrative form in Microsoft Word Preview Narrative WP 8 Click this button to open a preview of the Narrative form in Corel WordPerfect 8 Preview Narrative WP 9 Opens a preview of the Narrative form in Corel WordPerfect 9 8 4 Submitting Reports Use the Submit options to send one or all collision reports entered in the Laptop Module to the Full Collision Database on your network Submit this Report Submits the selected highlighted report to the Full Collision Database If the database to which the record is to be submitted was not set up in Configuration you will receive the following message Ho place to sumbit E No Submit Database has been chosen Select the Submit Database from the Configuration Menu Fig 6 You will need to set up the proper Submittal Database in the Select Network Submittal Database Collisnb mdb field in
6. the description and letter value from among the list When you input a letter the system automatically enters and displays the description Sobriety Sobriety Drug Physical Select a letter from the options in the blue box or open the drop down list the system fills in the description and sends you to the second Sobriety filled to fill in if applicable Sobriety Sobriety Drug Physical If there is a second sobriety factor to note input the appropriate letter from the blue box in the bottom left corner or use the drop down menu Special Info Input the appropriate letter from the options in the blue box and the system will automatically advance to the Input this Party button the button will have a yellow border You can also hit lt F4 gt or click the down arrow to open the drop down list If there is no special information just hit lt Enter gt Buttons Input this Party Input This Party Delete This Party Fig 3 The yellow border around the Input this Party button means that it is the active button Hitting lt Enter gt will therefore execute the command If you are finished entering the information for the party click the Input this Party button or hit lt Enter gt The system will prompt you with this message 19 Input This Party 7 Finished entering information for this party Fig 4 The default button is Yes so just hit lt Enter gt if you are finished entering information and
7. E SUPPLEMENTAL STARTING PAGE NO TOTAL PAGES i OFFICER LD NUMBER 1111 00 1234 TYPE SUPPLEMENTAL CH APPLICABLE x Narrative x Collision Report 7 BA Update Fatal Hit and Run Update 7 Supplemental 7 other Hazardous Materials School Bus C Other COUNTY ACAL STRICT REPORTHG DEST BEAT CTATOH HUMBER CTY City of Hill Valley 2 Hill County 12 STATE HIGHWAY RELATED Wes X Mo Create Narrative in Create Narrative Create Narrative MS Word in YfordPerfect 6 in VfordPerfect 9 Clear Template Load Network Load Crossroads E Selection Templates Templates save amp Input Cancel Fig 3 Using the Templates Templates pre formatted forms can be used for the Narrative Supplemental Your department might have a template that can be loaded into the Laptop Module or your department might use one of the standard CHP narrative forms Available templates appear in the yellow box To view the templates click Load Network Templates or Load Crossroads Templates Load Network Templates will load any templates that exist on your local network Load Crossroads Templates will load the Crossroads templates within the Collision Database The names of the templates appear in the yellow box Fig 4 Click and highlight the template you want to use and then select one of the Create Narrative buttons to the right of the yellow box Create Narrative in Create Narrative Create Narrative MS Word in WordPerfect amp in WordPerfec
8. If not hit lt Enter gt which will advance you to the Input button When you are finished Input When you are ready to input the IWP record click on the Input button or hit lt Enter gt use lt Enter gt if the button is activemeaning if it has a yellow background A dialog box will appear asking you if you are finished entering information for this person If you are finished hit lt Enter gt or click on OK This will take you back to the first page of the system Delete If you wish to delete an IWP entry click on Delete A dialog box will appear asking you if you wish to Cancel the input of this Witness Passenger Victim Note this entry will be deleted from the collision record Hit lt Enter gt for the default No or click on Yes if you wish to continue with the delete 31 5 2 Edit Injured Witnesses Passengers The Laptop Module allows you to edit any and all existing IWP records Click the Edit Injured Witnesses Passengers button on the first page of the Traffic Collision Report form Adialog box opens containing a list of all existing IWP records Find the record of the individual you wish to edit from among the records in the list Click on it to highlight it and then hit OK Hake Selection Double Click or Pick OF Select Injured Witness Passenger to Edit IETU H me Le Com Ine r Perr Prr FirtrrrrT 1 mm enge Fig 4 Once you have selected an IWP item t
9. Network updates the Reporting District List in the Laptop Module by overwriting it with the list from the server 1 3 Custom Configuration Selection Menu The Custom Configuration Selection Menu is a drop down menu containing all of the areas of the Database that you can configure to meet your own needs Custom Configuration Selection Menu a Contigure Fig 5 To configure a specific setting in the Laptop Module open the Selection Menu drop down list locate the setting you wish to change and click on it to highlight it and open it c Custom Configuration Selection Menu rt Configure Tow Companies Hospitals Transportation Companies Vehicle Body Styles Officers am City Names Race O Reporting Districts Fig 6 There are a number of parameters in the drop down list ranging from tow companies hospitals transportation companies vehicle body styles and officers to collision input screen citation input screen and DUI input screen Once you select the parameter you wish to configure click the Configure button on the right Some of the settings are changed in Microsoft Access tables while some are changed in input screens that look similar to the regular screens in the laptop module Here s an example of a configuration table This is the table for Vehicle Body Styles Sort Order ee oo Pa Fig 7 A table consists of columns and rows Each piece of data is contained within a cell To ed
10. bottom center and the system will automatically advance you to the next field or you may hit lt F4 gt or click the down arrow to access the drop down list of weather conditions Then hit lt Enter gt Weather 2 If there is a second weather condition worth noting input the appropriate letter from the blue box or use the drop down list Lighting Using the blue box or the drop down list select the appropriate letter for Lighting The system automatically advances you to the next field if you simply enter the letter if you use the drop down list hit lt Enter gt to advance Roadway Surface From the options in the blue box input the letter of the appropriate road surface condition the cursor will automatically go to the next field Of course you can also open the drop down list and select the letter Hit lt Enter gt to go to Roadway Conditions Roadway Conditions Mark 1 to 2 Items You can enter up to two Roadway Conditions across two fields In this field the first one use the blue box or the drop down list to select the letter of the appropriate roadway condition After entering the letter press lt Enter gt to advance to the second roadway conditions field Roadway Conditions 2 If a second roadway conditions description is needed enter the letter of the appropriate condition and then hit lt Enter gt Traffic Control Devices Specify how the traffic control devices if present were working or if none were pr
11. collision category and other parameters If you want to add a new code to the list click the Create New Entry button The program open a blank Vehicle Code Information screen Enter the appropriate data and then hit Close to return to the Configuration menu There are two other options in the Vehicle Code configuration screen Report VC Table produces an on screen report of all the vehicle codes in the system Output VC List prints a report of the vehicle code list 1 4 Specific Configurations You Should Be Particularly Aware Of Database Locations and Versions collisn mdb ACROSSRDS LOCAL COLLISNL MDB config mdb E C CROSSRDS LOCAL CONFIGL MDB C CROSSRDSSLOCAL COUNTSL MDB E lcounts mdb CROSSRDS LOCAL STREETSL MDB C CROSSRDS LOCAL YCODESL MDB C config mdb CROSSRDS AGIS STREETS Fig 9 This is an important feature It displays all of the necessary database files on the right the location of those files in the center and the current version on the right The collisn mdb config mdb counts mdb streets mdb and vcodes mdb should all be in the local folder of the crossrds directory The gis coverage file should be in the GIS folder of the crossrds directory If the database file locations are not correct the Laptop Module will not work properly If the file locations need to be changed you will have to go to the Launch Menu and then to the Launch Configuration option from the Launch Men
12. hit lt Enter gt The full name of the condition will automatically appear in the box marked Special Conditions Hit the lt Enter gt key and you will advance to the next input field If there are no special conditions hit the lt Enter gt key and advance to Injured Fig 3 Number Injured The default number for this field is 0 If there are no injuries hit the lt Enter gt key and advance to the next input field If there are injuries input the number hit lt Enter gt and advance to Killed Number Killed The default number for this field is 0 If there are no fatalities hit the lt Enter gt key and advance to the next input field If there are fatalities input the number in the field hit lt Enter gt and advance to Hit and Run Felony Hit and Run Misdemeanor Hit and Run Felony Hit and Run Misd Misdemeanor There are three choices for hit and run Felony Misd or neither but only one choice can be used for each report Depending on which situation is correct for this accident hit the X key or the lt spacebar gt in that checkbox To toggle that condition off hit the x key or lt spacebar gt again If the accident did not involve a hit and run hit lt Enter gt twice to bypass both fields and advance to City 10 City You can accept the default city by hitting lt Enter gt the system will fill in the city name and advance you to the next input field for more on
13. setting the default city and other parameters see the section on Configuration in Chapter One Otherwise input the name of the city where the collision took place or hit lt F4 gt to open a drop down list of available city names the list can be configured in the Configuration option of the Laptop Module Type the first letter s of the city name the program will input the rest of the name Judicial District The default judicial district will be entered if you simply hit the lt Enter gt key the system will also advance to the next field To input a different judicial district type in the name or hit lt F4 gt to open a drop down list of available districts the list is set up in the Configuration screen and can be edited there as well Type in the first letter s of the name and the system will fill in the rest Hit lt Enter gt to move on County If you hit lt Enter gt the default county name will appear in the field You can also type in a different county name Hit lt Enter gt again to advance to the next field Reporting District Input the reporting district and hit lt Enter gt The field can be configured to accept a specific number of digits or letters See Chapter One for more details Beat Input the correct beat number and then hit lt Enter gt to advance to Local Report Number Local Report Number The prefix of the local report number is automatic originally set up in the Configuration screen Enter the l
14. sketch more informative Click the Create Text button write in the street name and then position the label at an appropriate place on the sketch When The Sketch Is Finished When you have finished sketching the collision click the Done button at the lower right of the screen The system inputs the collision and returns you to page one of the Traffic Collision Input Form Where does the sketch go It will show up on page two of the collision report when you preview or print out the report To preview and print reports see Section X X on Work Collision Reports Of course like the rest of the collision report the sketch can be edited after it has been input into the system To edit it just click on the Sketch button again provided you are in the same collision report If you have closed out of the collision report entirely go to Work Collision Reports locate the report in the list box click on it to select it and hit the Edit This Report button When you are finished editing click Done 40 CHAPTER SEVEN Finishing Up the Traffic Collision Report After completing both pages of the Traffic Collision Report adding parties and adding any IWP records you are ready to input the entire Collision Report into the Database Take a look at the row of buttons at the bottom of the first page of the Collision Report Fig 1 Collision Investigation I Cancel This Fig 1 For more information on the two buttons on t
15. the Configuration menu to get to Configuration you have to exit the Work Collision Reports screen and go to the Laptop Module main menu 49 Fig 7 A Windows dialog box appears in which you must find and select the Collisnb mdb file Hit OK and the file name will appear in the Submittal Database field Leave Configuration and return to the Work Collision Reports screen to continue submitting reports Submit all Collision Reports Use this feature if you want to submit all the collision reports to the Full Collision Database Retrieve Reports from Submittals Allows you to retrieve reports that have been submitted to the Full Collision Database Locate the reports you want and then Delete this Report Click on the report in the main window you wish to delete Then hit Delete this Report to remove the report entirely from the system Be careful when using this option once the report is deleted it is gone for good 8 5 Import to and Export from External Databases These features the buttons at the bottom of the Work Collision Reports screen allow users to import collision reports from external databases and to export collision reports from the Laptop Module to external databases Output Selected Report to External Database Click to highlight the collision report you want to export When you hit this button a Windows dialog box appears You must select the location of the database first Select Databa
16. the system has filled in the correct city hit lt Enter gt twice to advance to Sex State Hit lt Enter gt to accept the default of CA or hit lt F4 gt or click on the down arrow to access the drop down list Type in the two letter state abbreviation and hit lt Enter gt Sex Hit lt F4 gt or click the down arrow to access the drop down list containing Male Female and Not Stated Input the first letter of the correct sex Hair To select a hair color hit lt F4 gt or click the down arrow to open the drop down list Select the correct color and hit lt Enter gt Eyes Open the Eyes drop down list use lt F4 gt or the down arrow and select an eye color or input the first letter of the eye color until the correct color is highlighted Hit lt Enter gt Height Input the height in feet note that the system will automatically input the feet notation then input inches using two digits e g 06 the system will automatically input the inches notation and then advance to Wt Lbs Wt Lbs Input the weight The system will automatically advance to Birth Date Birth Date Input the birth date using a total of eight digits e g 08 27 1955 Race Input the ethnicity and hit lt Enter gt which will advance you to Home Phone Home Phone Input the home phone area code first note that the system will automatically insert the parentheses around the area code and the hyphens and advance you to the ne
17. want to enter the party into the Database Click No if you have more information to input After you hit lt Enter gt the system will prompt you if you have neglected to complete all input fields For example the system might state The following are missing Party Type Direction of Travel Hit OK to advance to the first input field that is missing Input the missing data and hit lt Enter gt again to advance to the next missing input field After you have completed all the missing fields the system will take you to Page 1 of the Traffic Collision Report Input Form This automatic safety device saves you time by checking any missed fields and then taking you through them Delete this Party lf you wish to delete the party that you have just entered click on the Delete this Party button and a dialogue box will appear asking if you want to Delete this party Hit lt Enter gt for the default No or click on Yes if you want to delete the party Pick a Person When you select this button a menu will pop up showing you all persons who have been entered into this report so far You may select any individual from the list and hit the OK button or simply double click on your selection 20 Collision Investigation Manual The Collision Investigation Manual can be accessed when your cursor is in a highlighted input field Clicking on the Collision Investigation Manual button while the Vehicle M
18. week is entered automatically just below it Time Input the time that the collision occurred using the four digit twenty four hour clock sometimes called military time For example 9 30 AM would be 09 30 and 8 00PM would be 20 00 You do not need to enter the colon just the numbers NCIC Number Input the four digit NCIC number in this field Hit lt Enter gt to move to Officer ID Officer ID Input the ID number of the reporting officer in this field or hit lt F4 gt or click on the down arrow to access a list of available officer ID numbers Select one of the available numbers and hit lt Enter gt If you input an officer ID number not on the list the system will inform you that this officer doesn t exist in the officer table but it will allow you to input it 12 Tow Away If the vehicles involved in the collision were towed away hit the lt spacebar gt to place an X in the checkbox and toggle it to Yes hit the lt spacebar gt again to uncheck it You can also type an X in the box or click in it with the mouse State HWY If the accident occurred on a state highway hit the lt spacebar gt to place an X in the field If it did not occur on a state highway don t input anything and just hit lt Enter gt to move on Photographs By When photographs have been taken enter the last name or the ID number of the officer who took the photos When taken by anyone other than departm
19. CE COMPANY 123456789 DR OF TRAVE OM STREET OF Her North EUCLID AVENUE PA Parked Vehicle E Bicyclist O Other Fig LCEHHE HL STATE 1234556 CA Ejec EjeLack Lz HONDA DS POST OF VEHICLE OM ORDERS OF omr X conver 7 omer PREF BECHANICAL DEFECTS SOME APPARENT REFER TO HARRATIVE VEHICLE LDENTACATEM MUMBER 4234567890 Pick a Person Delete This Party Collision Investigation Manual Input This Party T Make any and all changes by selecting fields deleting information and then typing in new data When you have finished editing the party information click on Input This Party to enter the newly edited record into the Database 22 CHAPTER FOUR Page Two of the Traffic Collision Report Form The second page of the Traffic Collision Report is for Traffic Collision Coding The page includes fields for property damage if there is any primary collision factor weather and lighting conditions traffic control devices and other factors Click on the Page 2 button on the first page of the Collision Report to access the second page STATE OF CALIFORNIA TRAFFIC COLLISION CODING CHP FAG Page 2 DATE OF COLL HO DAY YEAR TIHE 24 00 10 27 2000 OWMER S MAME OWNERS ADDRESS Property Damage DESCRIPTION OF DAMAGE LIST HUMBER OF PARTY AT PAULT PRIMARY COLLISON FACTOR Bl Back to Page 1 Collision Investigation Party Type Manual D Driver PE Pedestrian PA P
20. COMDITICES RUURED amy JUAL DES TROT LOCAL REPORT HUMBER HIT AND RUH li 00 1234 SPORTING DETR AT Sb 1 COLLISON OOCURRED Of CSS E AER FE a MAIN STREET 1909 1111 MLE POST ORR TOW ANAY PHOTOGRAPHE BY e a Neanosday SA STATE Hay PREPARERS MAMIE PREPARERS DATE PREPARED DESPATCH HOTAEU REVIEWER S HANME DATE REVEWED rit 071872000 Edit eee i Witness f ae es gers Add Injured itness a Page 2 Edit a Edita Party Collision Investigation I Cancel Edit Fig 2 Note that these buttons reflect the fact that this record is being edited Make all the necessary changes and when finished click the Keep Edit Changes button to enter the newly edited record into the system You will be prompted with a message asking you to confirm that you want to keep the changes Hit Yes to enter the record or hit No to return to the form and continue making changes If you decide you do not want to keep the changes click the Cancel Edit Changes When the system prompts you to confirm your decision click Yes to cancel the record or No to return to the Work Collision Reports screen 8 2 Create Narrative Supplemental Select the collision report for which you want to add a narrative supplemental Click the Create Narrative Supplemental button The system opens the Narrative Supplemental screen with the header and footer filled out Fig 3 45 STATE OF CALIFORNIA NAR
21. TRANSPORTED By DESCRIBE FLAURIES METI OF VIOLENT CRIME NOTIFIED f Collision Pick a A OE ASAE Investigation Person Manual Fig 1 5 1 Inputting Injured Witnesses Passengers In the Traffic Collision Report form click the Add Injured Witnesses Passengers to enter data for any injured parties witnesses or passengers The Injured Witnesses Passengers form IWP for short opens in a new screen Like the Collision Report it has checkboxes drop down lists and buttons and input works exactly the same Before we get to the input fields two buttons you should be aware of are Pick a Person and Collision Investigation Manual As with the other forms in the Traffic Collision Report the Collision Investigation Manual can be accessed when the cursor is in a highlighted input field To see details about that field simply click the Collision Investigation Manual button 2 Pick a Person When you select this button a menu will pop up showing you all persons who have been entered into this report so far You may select any individual from the list and click the OK button or simply double click on your selection Input Fields Witness Only If the entry is a witness use the lt X gt key or the lt spacebar gt to mark the checkbox and hit lt Enter gt to advance to the Witness number box If this entry is not a witness simply hit lt Enter gt to move on to the next field Number each witness by entering the
22. ake field is highlighted for example will give you detailed information on how to complete that field Fig 5 B Collision Investigation Manual a Enter the manufacturer trade name or standard abbreviation model series name and color For example Chew Camaro vVht Grn etc b If more than a combination of two vehicles is involved and the space is not adequate for all names enter See Narrative or See Miscellaneous and record the additional information there c CHP ONLY fa Vehicle Type 40 is involved enter the actual king pin measurement in the Miscellaneous section Fig 5 3 2 Edit a Party Parties that have already been inputted into the Database can easily be edited Select Edit a Party from page one of the Traffic Collision Report form The Select a Part screen opens allowing you to select a specific part from a list of all existing parties Fig 6 Make a Selection Double Click or Pick OF Select a Party Fig 6 21 To select the part you want to edit click on it once to highlight it in the Select a Party list and then hit OK The system automatically opens the party information in the Party Input form Fig 7 PARTY M PARTY TYFE DANVERS LICERSE HUMBER STATE CLASS SAFETY EJU nC 12345 SEXK HAJR EYES HEIGHT WT LEM HBHRATHOATE RACE Female BRO 2 BpRo 505 110 0303 1980 W HOME PHORE BLES BESS PRE EXTEMS Rt 213 555 1212 213 555 2121 SURGE CARRER POLICY HUMBER INSURAN
23. and the data they signify So for example if you enter D in the Party Type field the program will know that this means Driver and will fill in Driver automatically Whenever you are in a field that has this feature just look at the blue legend to see the types of values and information the field can contain Enter the appropriate value if you hit lt F4 gt the values will be listed in the drop down menu The program then advances you to the next field automatically so that you do not have to hit lt Enter gt 14 Input Fields Party No The first field located at the top left hand corner of the form is Party No which is automatically set to the current sequence number When you open the Add a Party screen the cursor actually starts in the next field Party Type However if the Party Number is not the number you want enter the correct number in the field and hit lt Enter gt Party Type Input the appropriate letter s from the blue box in the bottom left corner of your screen and the system will automatically advance you to the next field or hit lt F4 gt or click on the down arrow to access the drop down list Depending on the party selected the system will advance you to the next appropriate input field i e Driver s License Number for the party type Driver Pedestrian Bicyclist and Other or Dir of Travel for the party type Parked Vehicle Driver s Li
24. arked Vehicle B Bicyclist ROADWAY CONDITIONS MARK 1 TO 2 ITEMS O Other ROAD CONDITIONS 2 Fig 1 The process of inputting information in page two is exactly the same as in page one Note that page two also has a blue box or legend for some of the fields Page two also has three buttons at the right of the screen Back to Page 1 Takes you back to the first page of the Traffic Collision Report Misc Box A narrative box for additional notes opens in a new screen After inputting a narrative click the Back button at the top right and you will be asked if you are finished with the narrative input You can also click Erase and Cancel to return to page two Collision Investigation Manual Can be accessed when the cursor is in a highlighted input field To retrieve details about a field from the Manual make sure the cursor is in that field and then click this button 23 Input Fields The first section is Property Damage and the first active field is Owner s Name and Address The date time NCIC Officer ID and Number fields will be filled in automatically by the system The information in these fields of course is the same information you entered on page one of the Traffic Collision Report form Owner s Name and Address Input the name and address of the owner of the damaged property and then hit lt Enter gt to advance to the next field Owner Notified The default value is No with the checkbox unchecked
25. cense Number Input the driver s license number and hit lt Enter gt to advance to State State The default for this field is CA Hit lt Enter gt to accept the default which will automatically advance you to the next input field Otherwise hit lt F4 gt or click on the down arrow to access the drop down list Type in the two letter state abbreviation and hit lt Enter gt Class The default for this field is C Hit lt Enter gt to accept the default which will automatically advance you to the next input field Otherwise use the list in the blue box at the bottom left corner of your screen to make your selection or hit lt F4 gt or click on the down arrow to access the drop down list Input the letter of the correct class and hit lt Enter gt Safety Equipment For this field use the values listed in the blue box at the bottom left hand corner of the screen You can also hit lt F4 gt or click the down arrow to access the drop down list Input the letter of the correct safety equipment and press lt Enter gt Name First Middle Last Input the party s first middle and last names hitting lt Enter gt after each one Street Address Input the full street address and hit lt Enter gt Zip Input the zip code and hit lt Enter gt which will automatically enter the correct city Hit lt Enter gt twice to accept the city and the default state CA and the system will advance you to Sex 15 City After
26. cific types of collisions e g head on sideswipe broadside rear end objects e g tree wall and intersection markings e g lane stripes To sketch a collision simply select a symbol from the Symbols Menu and drag it with the mouse to the intersection Symbols Menu f A P a APPROACH APPROACH S O CS IPC TURH TURH E CCR CR WCR TAKING TAKING et RCAR CHO ROAR CHO F BROAD re _ sinc Spc oo oor Fig 2 Select a symbol from the Symbols Menu 35 Click Horth Arrow to Rotate Fig 3 Then drag the symbol to the intersection The symbol you select and drag will have a border around it signifying that it is a selected object To remove the border simply click the mouse anywhere away from the symbol the border will disappear Fig 4 Click Horth Arrow to Rotate Fig 4 Please note that while actually in the process of dragging the symbols are not visible due to a limitation in the technology Just be sure to keep holding the mouse button as you drag and simply use the mouse cursor as your guide 36 As you go through the pages of symbols you ll probably notice that there are individual elements such as arrows object symbols and point of impact symbols and there are also collision symbols such as Head on Sideswipe and Broadside Symbols Menu i PCO GR Ee PARKCO OUT OF ANIMAL CONTROL Li OVER WCH 3 TURNCO BACKING Symbols Me
27. e input field for distance 0 is highlighted Input the distance from the intersection that the collision occurred Hitting lt Enter gt will advance you to the Direction input field as the system assumes you will be measuring the distance in Feet If you want to change this to Miles hit lt F4 gt or click on the down arrow key to open the box Select Miles and hit lt Enter gt The system will then advance you to the Direction input field Enter N S E or W for the direction and the system will enter the entire direction name North South etc and advance you to the next input field If you do not want to input a direction hit the lt F3 gt key This will enter the phrase Not Stated and will advance you to Of Cross Street Note that the lt F4 gt key will open the drop down list Of Cross Street The Of field is for streets that cross the primary road Hit lt F4 gt to open a list of cross streets and select the proper street for the collision You can also type in the cross street name and the system will suggest matches as you type Hit lt Enter gt to complete the name and to advance to the next field Mo Day Year The current date will appear automatically If this is not the date you want type in another date using the eight digit format for month day and year e g 09 17 1985 or 10 10 2000 Once you enter the date the day of the
28. ed Report Input Selected Report Read Palm Pilot File to External Database from External Database Eau Diss from I Ii WOMMtals Clear Selected Output All Reports to Input All Collisons from External Database External Database Delete this Report Fig 1 The bevy of buttons in the Work Collision Reports screen provides a number of options for editing printing submitting and retrieving reports as well as for reading to and from external databases and reading files from a Palm Pilot or other handheld PDA running the Palm OS The Work Collision Reports section is the nerve center so to speak of the Laptop Module We ll begin first with the features for editing and printing reports and for creating narratives Notice that the large window at the center of the screen contains a list of all existing collision reports Click on the report you wish to edit Clicking once will highlight the report and activate it Then click on the button for the feature you wish to run 8 1 Using Work Collision Reports Edit This Report Select the collision report you wish to edit by clicking on it and hit Edit This Report The system opens the report in a Collision Report input form with all of the information in appropriate fields Note however that when editing an existing record the input form has a couple different buttons Fig 2 44 STATE OF CALIF ORL TRAFFIC COLLISION REPORT TOTAL PAGES CHF 555 Pade 1 SPECIAL
29. ent personnel input the photographer s name and telephone number If no photos were taken write in None and hit lt Enter gt Preparer s Name Input your name and ID number and hit lt Enter gt Dispatch Notified Hit lt F4 gt to access a list of available responses Select the correct response and hit lt Enter gt to advance Of course you can type in the response if you prefer Reviewer s Name Input the reviewer s name and ID number Date Reviewed Input the date the report was reviewed and hit lt Enter gt 13 CHAPTER THREE Add and Edit Parties 3 1 Add a Party All collisions involve at least one party someone has to be driving a car for there to be a collision The Add a Party button on Page 1 of the 555 Report Input Form allows you to begin the process of entering data for all parties involved in a collision PE Pedestrian PA Parked Vehicle B Bicyclist Input This Picka 0 Other Party Person _ Collision gies Investigation Manual Fig 1 Input data into the Add a Party form just as you would with the regular 555 Report form One key difference here however is that some of the fields can take just a letter or letters for certain types of data once you type in a letter or letters the program enters the data When one of these fields is active a blue box or legend appears in the lower left hand corner as shown in Fig 1 above The legend shows the letter s codes
30. esent by inputting the appropriate letter from the blue box The system sends you to the next field You can also use the drop down list to make your selection If you do so hit lt Enter gt when finished 25 Type of Collision The types of collisions are listed in the blue box and in the drop down list Input the letter of the correct type of collision If you use the drop down list you will need to hit lt Enter gt to advance to the next field Motor Vehicle Involved With Input the appropriate letter from the blue box in the bottom center of your screen and the system will automatically advance you to the next input field or hit lt F4 gt or click on the down arrow which will access the drop down list of collision types Pedestrian s Actions Using the blue box enter the appropriate letter for a pedestrian s actions no pedestrian action is an option The system will then activate the Back to Page 1 button You can also use the drop down list to make your selection Once you have entered a value hit lt Enter gt to continue Once you have completed page two of the Traffic Collision Report hit Back to Page 1 so that you can continue with the rest of the Report 26 CHAPTER FIVE Injured Witnesses Passengers STATE OF CGAUFORHLA INJURED WITNESS PASSENGERS CHP 655 Page 3 s 2 8 Boer cer E eem E oi ol o ff _ E B FIRST HAME MIDDLE HAME LAST HAME DOB STREET ADDRESS NUMBER amp STREET UAJURED ONLY
31. h itself appears on the collision report when it s printed out What is more the Sketch feature is very easy to learn and use It simply requires selecting an intersection type and then selecting and placing the proper symbols on the intersection diagram To access the Sketch window click on the Sketch button on page 1 of the Traffic Collision Report form Symbols Menu i PCO GR pas PARK CO OUT OF AHIMAL CONTROL L __1 OCR TRAIH POINT OF 3 TURNEO ENE IM FACT h tah hk YCH OR BR YCLE a eos Sa 7 Click Horth Arrow to Rotate YCH OR ELEYELE PCO OR PARKCO OUT OF AHIMAL WEH CONTROL over Loe URNCO KNE de YEH TURHIHG IPUNE NE TURNING Create To Flace Symbols Drag nto Intersection Text To Delete Symbols Double Click on Symbol T WEH Select An Intersection Cancel Fig 1 Sketch Screen 34 The area on the left displays the intersection and also serves as the sketch pad for drawing the collision diagram The area on the right contains all of the collision symbols To view the symbols and select the one s you need use the buttons labeled Page 1 Page 2 Page 3 Page 4 and Page 5 All of the symbols you need are on these five pages You might want to take a few moments to look through the symbols so you ll know what you have at your disposal The symbols show direction and type of travel for individual vehicles e g turning backing overturned parked spe
32. he left Collision Investigation Manual and Custom Input see Chapter Two To enter the Collision Report into the Database hit Input This Record If you decide however that you do not want to input the report hit Cancel This Record When you click Input This Record you ll see a message asking you if you are ready to enter the entire report Input Collision Record 2 Ready to Input This Collision Record Into the Database Fig 2 If the report is complete the program will input it In some cases however the system will notify you of an incomplete report The Laptop Module has what are known as minimum input requirements a minimum amount of specific data must be entered in order for the system to accept the report For example there must always be at least one party because by definition any collision involves at least one party If you try to enter a Collision Report without a party the system will prompt you with this message 41 Minimum Input Not Met x You must enter information for at least one party in order to enter a collision record into the database Fig 3 Click OK to close the message box and then add at least one party or you can select Cancel This Record if you wish to remove the report from the system Certain fields within the report are required as well if any of these are not filled in the system will prompt you Fig 4 shows an example of the type of message you will see if a
33. it data in a cell click in the cell and use delete or backspace to remove the data then type in the new data You can also remove an entire row if need be Select the row handle of the row you want to remove the row will be highlighted Hit delete When finished open the File menu and select Close The program will automatically return to the Configuration menu One configuration screen is the Vehicle Code configuration screen Fig 8 Report C Table Output YC List Edit Entry Create New Entry hls Yehicle Code A FALSE REPORT OF VEHICLE THEFT NO FISHING LICENSE MANUFACTURERS SERIAL OR I D NUMBERS Unknown Other Non Hazard TAMPERING WITH VEH PARTS Unknown MANAGER NOT ON PREMISES DURING BUSINESS HO POSSESSION OF COCAINE POSSESSION OF LESS THAN 102 OF MARIJUANA POSSESSION OF NARCO PARAPHANELIA POSSESS CONTROLLED SUBSTANCE POSS OF METHAMPHE TMINE POSSESSION OF METH F SALE LOITERING RE DRUGS UNDER THE INFLUENCE OF P C P UNDER THE INFLUENCE CONTROLLED SUBSTANCE F CARRY A CONCEALED WEAPON CARRY A CONCEALED FIREARM IN VEHICLE POSSESSION OF A LOADED FIREARM FIREARM IN VEHICLE Fig 8 All existing vehicle code entries are included in the main vehicle code form above To edit one of the code entries click on it once to highlight it and click the Edit Entry button at the top The vehicle code will open in a Vehicle Code Information screen where you can edit the code number subsection description citation category
34. list is a great time saving device It contains pre configured information and allows you to select data to enter into a field Not every field has a drop down menu but some common drop down fields include street names officer ID state vehicle make and vehicle model Here s a field with a drop down menu The arrow button on the right opens the menu Here s a same field with the drop down menu open OTH DOTH ST 100TH STR 10151 10151 107ND STE 107ND STW 102ND STREET Fig 2 When entering data in a drop down field there are a couple ways to proceed You can open the menu and scroll through it until you find the information you want click on the data to highlight it and bring it into the field You can also simply begin typing while the drop down menu is closed The program s built in Auto Match feature will bring up possible matches as you type If the data you want appears simply hit lt Return gt to enter it into the field The F4 Button The F4 button is a keyboard shortcut that opens the drop down menu of the active field if a drop down menu is available of course Hit F4 to open the drop down menu hit it again to close the menu This is a standard shortcut so you can use it throughout the entire program lt Enter gt to Advance As mentioned above use the Enter key to advance from one field to the next Of course you can also click in a field with the mouse to activate that field 1 2 C
35. lly input a city name and state in the City and State fields Hit lt Enter gt and the program sends you to the City field so that you can edit the city name or input a new one if necessary City This field will already be filled in if you entered a zip code first Of course you can edit the city name or enter a new name if you need to Use the drop down list or type in a city name and then hit lt Enter gt to move to City State Edit the state name or enter a new one and then hit lt Enter gt to continue Country Optional Enter the country name in this field if necessary although it is optional Hit lt Enter gt to advance to the next field Injured Only Transported By If the person was not injured hit lt Enter gt until you advance to the Input button If the person was injured input who transported that person from the scene of the collision and hit lt Enter gt to move to the next field Taken To Enter the name of the place where the person was taken and hit lt Enter gt Describe Injuries Here you can enter a description of the injuries sustained by the victim 30 Fig 3 When finished writing in the description hit lt Enter gt to continue to the next field Victim of Crime Notified If the person was a victim of a violent crime indicate whether or not notification of that fact has been made Hit the lt X gt key or the lt spacebar gt to check the box and hit lt Enter gt if notification was made
36. nu ie non os HCAD OH H OH APPROACH oe TURH SIO CSN IFC SIO CW IFC icine TAKING TAKING TAKING Ct ooo eo TRAIH OF IM FACT RCAR CHO RCAR CHO AHIMAL E CH COWTROL TAKING TAKING i TH anon i B SIOE TRAIH Lie iane le Page 3 Page 4 Page 5 PCO GR p FARK CO OUT OF Fig 5 For conventional collisions that involve two vehicles you can use the complete collision symbols most of the time If the collision involved more vehicles or other conditions use the individual symbols Note that there are symbols for various types of vehicle movements objects trains trees signs walls and lane stripes By default the system displays a four way intersection but you can change the type of intersection by clicking on the corresponding intersection buttons at the bottom See Fig 6 on the next page to see how this works 3 Click Horth Arrow to Rotate Select an Select An Intersection intersection from the options here Fig 6 Now notice that there is a compass in the top right corner of the intersection to indicate direction Not only can you change the type of intersection you can also change the direction Simply click on the compass Each time you click on it it changes direction moving clockwise Continue clicking on it until it reaches its appropriate direction for your particular intersection ge A T on e The default setting for The compass change
37. number in the box and then hit lt Enter gt to continue Passenger Only If the entry is a passenger press the lt X gt key or use the lt spacebar gt to mark the Passenger checkbox Hit lt Enter gt to continue Age Input the person s age Check the Age Estimated field to the right if the age you entered is an estimation and not exact Hit lt Enter gt to continue Sex Type the first letter of the person s sex in this field or hit lt F4 gt or use the down arrow to access a list of available sexes Select one and hit lt Enter gt If the sex is unknown type an N which will translate to Not Stated Extent of Injury Input the letter indicating the extent of injury from the blue box in the bottom left of the screen and the system will automatically advance you to the next field or press lt F4 gt to access the drop down list Injured Was Using either the blue box enter the letter s to indicate who the injured part was and the system will automatically send you to the next field If you select a choice from the drop down menu hit lt Enter gt after making your selection Party Number Enter the number of the party and hit lt Enter gt 28 Seat Pos Use the blue box at the bottom left of the screen and the seating position diagrams for a car or a bus at the top right Enter the appropriate number s or letter s to indicate the setting position and the system will send you to the next field
38. ny of the required fields are missing Hore info needed The following fields are missing Collision Time Primary Hoad Officer ID Primary Collision Factor Lighting Conditions Collision Type Involved Yith Fig 4 When you click OK the system allows you to enter data into those missing fields When you have finished entering the data hit the Input This Record button again If there are any remaining fields that still need to be entered you will be prompted again If there are not the report will be inputted into the Database Canceling a Record You may cancel a record at any time by clicking on the Cancel This Record button The system will prompt you to confirm your decision a little safety device to help prevent unwanted deletions 42 Exit Collision Input 2 Cancel input of this collision Fig 5 If you are certain you want to cancel the record hit Yes The system returns you to the Laptop Module Main Menu Just keep in mind that canceling the record deletes any information placed into the record 43 CHAPTER EIGHT Work Collision Reports Report Type Report Number Date Time Collision Report 00 3879 1170272000 10 00 PM 97463 Collision Report 00 1234 10 18 2000 9 30AM 1111 Create Narrative Supplemental Preview Preview Collision Narrative in Report Word Preview Preview Harrative Harrative WP 5 submit this Report Submit All Collision e Reports Output Select
39. o edit the information opens up in the regular IWP input form Click in the fields you wish to change delete the current information and input the new data STATE OF CALIFORML INJURED WITNESS PASSENGERS CHP 556 Page 3 igre ieee AGE EXTENT OF INJURY MARED WAZ PARTY ae poh iy EJECTED t DHL Eana NUMBER O k e r ferajn venena pasne 1 gt e o FRET HAME MIDDLE HAME LAST HAME TELEPHONE JANIE DOE 06106 1985 213 555 1313 BET ADDRESS HUMBER amp STREET CTY COUNTRY 123 MAIN STREET LOS ANGELES CA a E 90002 Ls UMJURED ONLY TRANSPORTED BY TAKEN Tie County Ambulance Services County General DESCRIBE FAIRIES CUTS AND BRUISES ABOVE THE EYES SORE BACK SPRAINED ANKLE VETA OF VIOLENT CRIME NOTIFIED Collision Pick a sae Investigation Person Manual Delete Fig 5 32 When you have finished making all of the necessary changes hit the Input button to enter the record into the system Remember that if you hit Delete the record you just edited will be removed entirely from the system Use Delete only if you are complete certain that you want to remove the entire IWP record from the database if you open an existing IWP record and decide not to make any changes hit Input 33 CHAPTER SIX Using the Sketch Feature 6 1 Sketch The Sketch feature in the Laptop Module is a wonderful option that allows you to create a sketch of a collision using a variety of symbols The sketc
40. ocal collision report number to complete the field and then hit lt Enter gt Collision Occurred On There are several fields within the Location section of the 555 Report Collision Occurred On is the first one It is the street avenue highway etc on which the collision occurred You can type in the street name or open the drop down menu The system will auto match as you type filling in possible matches Note that you may type in street names that do not match entries in the drop down list Milepost Information If you have milepost information enter it here Hit lt Enter gt when you are finished 11 At Intersection With Distance Feet Miles Direction The next field in the location section begins by asking you to state whether the accident occurred at an intersection or not If the accident occurred at an intersection hit the lt spacebar gt or click on the box for At Intersection With and hit lt Enter gt Either of these two actions will place an X in the box If you check the At Intersection With and hit lt Enter gt the system will automatically leave the OR checkbox unchecked and enter 0 for the distance and add Not Stated for the direction The system will then take you to OF the field for the cross street secondary road If you do not check the At Intersection box hit lt Enter gt and the system will automatically check the OR checkbox and advance you to th
41. onfiguring the Laptop Module If you are running the Traffic Collision Database Laptop Module for the first time you need to run Configuration You will also return to Configuration from time to time when you need to make changes to the data tables For example you might need to add or remove officer names or vehicle makes and models This section will help you learn the Configuration options O Custom Configuration Selection Menu Configure hie yx Modification Input C s from Network from Network a ___Defauitcity O from Network EI a etait Judicial Distt J SS S Select Network Submittal Database J Collisnb mdb Fig 3 The Configuration has a Selection Form Menu at the top several configuration fields in the center and a series of configuration buttons on the right We ll start with the options in the center of the screen These are settings that apply across the Database For example if you set the Default City to New York City that name will appear in all City fields in the Database Why have this feature Well it saves time Imagine if you had to enter dozens of collision reports and had to enter the city name in each and every report you would never want to write the words New York City again The Configuration settings facilitate data entry The options in the center of the screen are Collision Report Number Prefix The 555 Reports typically have prefix numbers When yo
42. red through the laptop module to be transferred to the full Collision Database Reports are submitted through the Work Collision Reports section of the Laptop Module For more information refer to Chapter Seven CHAPTER TWO Creating 555 Traffic Collision Reports 2 1 New 555 Collision Reports To create a new 555 Collision Report click the Create 555 Collision Report button from the Laptop Module Main Menu Fig 1 a Isilon rigoort wloduls Fig 1 The 555 Traffic Collision Report input screen opens Fig 2 It looks just like a standard collision report form STATE OF CALIFORN TRAFFIC COLLISION REPORT SPEC sng iil Lr omy JUDIKAL DSS TRACT LOCAL REPORT NUMBER CEY E o0 TOTAL PAGES REPORTING OS TRICT MO DAY YEAR TIME 24 00 NOC g OFFICER LD Eliona 109 E T MILEPOST INOFRMATION TOW AWAY PHOTOGRAPHS BY a tay N PREPARERS NAME PREPARERS ID DATE PREPARED DESPATCH NOTIFIED REVIEWER S NAME DATE REVIEWED Edit aue TE Witness aue TE jers Edita Party a Edita Party Add a Party Add Injured Witness Passengers Page 2 Collision Investigation Cancel This Fig 2 In the following pages we will cover the input fields in detail Input Fields Special Conditions Hit lt F4 gt or click on the down arrow to open a drop down list of special condition options If one of these conditions applies select it by typing in the first letter of the condition you have chosen and
43. restricts you to the reports without the narratives and supplementals Click OK to proceed and the system will then prompt you to locate the proper file s Read Palm Pilot File Collision reports created in Crossroads Software s 555 Report for the Palm OS program can be read into the Laptop Module edited and printed There are actually three files that need to be read in 555Info cdb 555Party cdb and 555IWP cdb Note If you accidentally select the wrong file s the system will prompt you with a message Clear Select Records Clears any and all selected highlighted records from the list of records at the top center of the Work Collision Reports screen Please note that this does not delete records If you want to delete records you must use the Delete This Report option 51 Thank you for using the Crossroads Software Traffic Collision Database Laptop Module Please use this manual as a reference while working in the database If you need further technical support please contact Crossroads Software at 714 990 6433 or visit our web site at www crossroadssoftware com 52
44. s the compass direction when clicked Fig 7 38 A completed collision sketch might look similar to the one in Fig 8 below Click Horth Arrow to Rotate Select An Intersection Fig 8 In sketching a collision placing symbols is not all that you can do The Sketch feature also allows text creation to label the symbols For example you might have to label the vehicles to correspond with the collision narrative This way when looking at the sketch users can tell which vehicle is Vehicle 1 which is Vehicle 2 and so on or whatever term your agency uses in its reports To create text simply click on the Create Text button A dialog box opens Fig 9 Type the Label to Create Enter the Label Once ox the Label is Created tt OK can t be Edited You Cancel Must Delete it and Create a New One After creating text drag it to where you want it Fig 9 39 As the dialog box states keep in mind that text can t be edited after being created you will have to delete the text by double clicking it and then create new text Once you type the text click OK The system places the text label on the sketch Move the text just as you would any other symbol by clicking and dragging it Click Horth Arrow to Rotate Select An Intersection Fig 10 You might want to use the Create Text feature to label the streets on the intersection diagram Labeling the streets simply makes the collision
45. s oe Driver 1 heading north on Main Street 1 1 A2 ini co44 rec fax Bar love OK Fig 4 47 Please note that if you have Microsoft Word already open the Narrative Supplemental form Print556 rtf might not open directly on your display check the Windows Taskbar which contains buttons for all open programs Click on the Print556 rtf button to bring up the form Create Narrative in WordPerfect 8 Click to open the Narrative Supplemental form in WordPerfect 8 Type in the narrative and then click the Save icon on the toolbar to save the document or open the File menu and click Save Create Narrative in WordPerfect 9 Click to open the Narrative Supplemental form in WordPerfect 9 Type in the narrative and then click the Save icon on the toolbar to save the document or open the File menu and click Save WordPerfect 9 C CROSSRDS PRINT556_RTF Os ES Bo yR AE EMO ORAPB te Times New Roman 3 BZ U amp lt None gt il 3 4 al SE er ee ees ee eee eee S nS STATE OF CALIFORNIA NARRATIVE SUPPLEMENTAL 556 Rev 7 90 OPI 042 Driver 1 heading north on Main Street 4 4 PRINT556 RTF ISAB Inset Pg1Ln271 Pos 3 31 Fig 5 48 Save and Input Cancel Click the Save and Input button to enter the Narrative Supplemental into the system If you decide not to keep the Narrative Supplemental click Cancel
46. se to Create or Open File name Folders mdb cc Eget access acrobat3 acroread cad Read only mF List files of type Drives DataBase MDB E c Fig 8 50 Name the file you are exporting and find the drive and folder where you wish to place the file and then click OK Output All Reports to External Database Use this option to send all collision reports and all narratives supplementals to a specified external database The system will state how many collision reports and how many narratives supplementals to be exported AWindows dialog box then appears where you need to specify the export location Once you have specified a location hit OK to complete the process Input Selected Report from External Database To import a specific collision report from an external database hit this button to open the Windows dialog box that will allow you to locate the file Hit OK to read the file into the Laptop Module Input All Collisions from External Database Use this option to import a full set of collision reports from an external database Before the import begins the system warns you with this message Notice _ Note this function reads in all Collision Records contained in an mdb file but will not read in any Collison Records that are duplicates of those already existing This routine does not read in Narrative Supplemental Reports Fig 9 Import of all collision reports
47. sion Database Laptop Module you should be familiar with the features of the program as well as how to configure the Module to your particular needs We ll look at the Configuration option in a moment for now let s deal with some of the basic features of the Traffic Collision Database Laptop Module These built in features make inputting data and using the software easy and most important efficient Here are the details about these basic features Active Button Each input form or screen has a number of buttons that open other forms or that save and cancel data Abutton with a yellow border around it is the active button If you click on a button it immediately displays the yellow border and then executes i e opens another form or screen if it is Supposed to or saves or deletes data Active Field The active field is simply the field the cursor is in or to put it another way the field you are currently working in When a field is active it has a yellow background When you hit the Enter key the program advances to the next field which becomes yellow meaning it is now the active field Checkbox Checkboxes are another basic feature of the Laptop Module When a checkbox field is active and has a yellow background press the space bar on your keyboard once to check it and then click it again to uncheck it Once you have checked or unchecked a box hit lt Enter gt to move on Drop Down Menu The drop down menu or drop down
48. t 9 anta Ana Fi Tailai tad Clear Template Load Network Load Crossroads Selection Templates Templates save amp Input Cancel Fig 4 46 SF Remember that you are not required to use a template for the Narrative Supplemental If you click one of the Create Narrative buttons without selecting a template the Narrative Supplemental form will open in either Microsoft Word or Corel WordPerfect with the report header and footer but with nothing in the body section of the document Simply write in the narrative and then save the document before you exit Clear Template Selection Click this button to clear the current template selection Click on another template to select it or you can choose not to use any template at all Create Narrative in MS Word Opens the narrative form in Microsoft Word complete with report header and footer The MS Word file is automatically titled Print556 rtf Type in the narrative and then click Save on the MS Word toolbar or open the File menu and select Save It is highly recommended to save the document this way instead of using Save As and creating a new name for it the document already exists as Print556 rtf so you only need to use the Save command to keep the narrative you just typed in aCi amo E 8 0 1 100 e G Normal TmesNewRomn 12 J BLU SSBRB EE CE O F A TT Ce Ce ss Ce ees Le Ve ee LO o
49. t F4 gt or click the down arrow to open the list of available car colors which by the way can be configured in Configuration Or just type in the first letter s of the color and the system will auto match the color License No Input the license number of the car and hit lt Enter gt State Input the two letter abbreviation of the state and hit lt Enter gt to advance to the next input field or hit lt F4 gt or click on the down arrow to access the drop down list of available two letter state abbreviations Type the first letter s of the correct state which will automatically input the entire name into the field Hit lt Enter gt which will advance you to the section for trailer under the broken line If a trailer is involved enter the year make model color license number and state Owner s Name Click on Same as Driver if the car owner is the driver and hit lt Enter gt Otherwise type in the owner s name and hit lt Enter gt 17 Disposition of Vehicle on Orders of Input a person s name and then select Officer Driver or Other You can also use the space bar to toggle a checkbox on and off Prior Mechanical Defects Check None Apparent or Refer to Narrative and then hit lt Enter gt Describe Vehicle Damage Using the mouse or the spacebar or the X key check on Unk Unknown None Minor Mod Moderate Major or Rollover
50. u click Configuration to open the Launch Configuration screen Confirm Tables are Attached From the Custom Configuration Selection Menu select Confirm Tables are Attached and then hit Configure This process checks to see if all of the data tables are attached correctly If a data table is not attached properly the program will prompt you and then open a Windows dialog box so you can locate the proper file and re attach it Re Attach Tables This option does not open a configuration screen but rather runs an automatic process that re attaches the data tables You will be prompted first to make sure that you want to go through with it Confirmation of Table Re Attachment Ea You are about to Re Attach the Tables Are you Sure You Want To Continue Select Network Submittal Database One of the most important parts of Configuration the Select Network Submittal Database field just below the standard configuration fields in the center of the screen tells the Laptop Module where to submit its data on the network when connected to the full Collision Database The network database is the core database that holds all of the data files for the entire Collision Database while the Laptop Module is one sub set of that If the Network Submittal Database is not properly set up the data entered into the Laptop Module will not sync with the full Database The reason for the Submittal Database is that it allows collision reports ente
51. u set the prefix remember that it will apply to all forms until you return to the Configuration screen to change it again Collision Report Number Format This is simply the number of digits for the report number format Let s say for example that your police department s collision reports have a two digit prefix of 00 followed by a four digit report number as in 00 1234 You would set this option to where each represents one digit Reporting District Format Like the Collision Report Number Format this allows you to set the number of digits for the reporting district If your reporting districts are symbolized by three digit numbers you would enter in this field where each represents one digit NCIC Number Configure the NCIC number in this field Default City Set the city name for the 555 Collision Reports This applies to the city in which the collision occurred Wek Modification Input C s from Network Input Officers from Network Input RD List from Network Fig 4 These buttons perform automated tasks that update the Laptop Module and Configure some of its features Y2K Modification checks for dates that were mistakenly entered and it corrects errors in birth and other dates Input VC s from Network updates the vehicle codes from the main server Input Officers from Network like the button for vehicle codes updates the officer table from the server Input RD List from
52. xt field Business Phone Business Phone Input the business phone area code first note that the system will automatically insert the parentheses around the area code and the hyphens and advance you to Extension Extension Input the extension and hit lt Enter gt Insurance Carrier Input the name of the insurance carrier and hit lt Enter gt 16 Dir of Travel Open the drop down list and select either North South East or West Or type in the first letter of the direction and the system will fill in the proper direction On Street or Highway Enter the name of the street or highway and hit lt Enter gt to advance to Speed Limit or hit lt F4 gt or click the down arrow to open the drop down list of all available streets and highways keep in mind that the street names can be set up in Configuration You can also just type in the first letter s of the correct street or highway and the system will auto match the name Speed Limit Input the speed limit and hit lt Enter gt Veh Yr Vehicle Year Enter the last two digits of the year of the vehicle and hit lt Enter gt Make Use the drop down list or simply type in the name of the make of the car available car makes can be setup in Configuration Model Input the name of the car model and then hit lt Enter gt Note that you need to enter the car make in the previous field first otherwise the drop down list in this field will be blank Color Hit l
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