2012-12-11 1.20 MB
Contents
1. Parks amp Recreation BARDWELL Caro DDA Brownfield Redevelopment Authority Economic Development Corporation MAC Economic Development Taxation MAC 7 District Local Unit of Government Activity Report Michigan Association of Counties Board of Directors NACo NACo Agricultural Committee NACo Rural Action Caucus KERN Thumb Area Consortium Michigan Works Human Development Commission Health Board Senior Services Advisory Local Unit of Government Activity Report Community Corrections Advisory Board Behavioral Health Board DHS Medical Care Facility Liaison Tuscola 2020 PETZOLD Recycling Advisory Mid Michigan Mosquito Control Technical Advisory Committee Thumb Area Consortium Michigan Works Multi County Solid Waste TRIAD Local Unit of Government Activity Report Road Commission Health Board BOARD AGENDA 12 11 12 Page 3 Closed Session If Necessary Other Business as Necessary Extended Public Comment Adjournment Note If you need accommodations to attend this meeting please notify the Tuscola County Controller Administrator s Office 989 672 3700 two days in advance of the meeting 1 2 3 5 6 7 CORRESPONDENCE November 29 2012 Full Board Minutes Airport Zoning Administrator s Annual Report MSHDA Housing Grant Approval Equalization Director Certification Waiver Request Notice of Public Hearing Van Buren County Resolution MAC 7 District Meeting Notice l DRAG TUSCOL2. OPAL consult the Grantee User Manual The manual may be accessed through the Start Menu screen lower right hand corner under the word Downloads click on Manuals Applications etc This link will contain the most up to date version of the manual You may print the manual at any time however you should compare the version date of your printed manual to the version date on the website to be sure you are using current information Help on Every Page There is a Help link in the navigation bar at the top of each screen Clicking on Help will reveal page specific information that has been written to provide guidance in using the system OPAL Help Desk Should you experience technical difficulties with OPAL contact the Help Desk at 1800 820 1890 or via email at helpdesk agatesoftware com Your CD Specialist You should always feel free to contact your CD Specialist Diane Karkau at 517 241 2852 November 28 2012 Tuscola County Page Three Assigning Staff to Administer This Grant When this grant was awarded MSHDA assigned a member of your agency as the Grant Administrator Once the grant documents are returned MSHDA will enter the Authorized Signers into OPAL The Grant Administrator and Authorized Signers have the ability to give other agency members or other people outside of the agency access to the grant To be given access to a grant that person must already exist on OPAL and be active within the syst
3. hereby assures and certifies compliance with the statutes rules regulations and guidelines associated with the acceptance and use of funds under the CDBG program as implemented pursuant to regulations contained in 24 CFR Part 570 and as administered by the Authority on behalf of the State of Michigan Such assurances and certifications include but are not limited to the following a The execution of this Agreement is authorized under State and local statutes and the Grantee possesses the legal authority to implement the CDBG program described herein and in accordance with regulations contained in 24 CFR Part 570 et seg b The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 426 and HUD CPD Notice 04 11 to assure that any repayment interest and other program income shall be returned to the Authority However County CDBG Allocation Grantees may be eligible to retain CDBG program income if they meet HUD requirements and MSHDA Office of Community Development OCD requirements as outlined in OCD Policy Bulletin 4 HOME CDBG amp MSHDA Program Income and Its Appropriate Use c The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 904 pertaining to equal opportunity and fair housing d The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 606 pertaining to displacement relocation acquisition and repl
4. if the Authority determines that the Grantee has failed to comply with the conditions of this Agreement or in the event that funds are no longer available to the Authority The Authority shall promptly notify the Grantee in writing of the determination and the reasons for the termination together with the effective date Payments made to recipients or recapture of funds by the Authority shail be in accordance with the legal rights and liabilities of the parties Termination for Convenience The Authority or the Grantee may terminate this Agreement in whole or in part when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds The two parties shall agree upon the termination conditions including the effective date and in the case of partial terminations the portion to be terminated The Grantee shail not incur new obligations for the terminated portion after the effective date and shall cancel as many outstanding obligations as possible The Authority shall pay from available Grant funds the Grantee s share of the non cancelable obligations properly incurred by the Grantee prior to termination Remedies The Grantee hereby agrees that the election of the Authority to pursue any of the remedies set forth herein shall not be construed to preclude or be a waiver of the right to pursue any of the other remedies Specific Compliance Requirements The Grantee
5. 48768 989 245 3481 e mail ikvyse gmail com December 2012 Tuscola Area Airport Zoning Administrator s Annual Report During the past year no permits were issued though several sites were passed to the Zoning Administrator by the State Aeronautics Board Each site was determined to be either below the permit height threshold or outside the airport footprint so no permit was necessary The energy company working in Gilford Township made it a point to contact me and also sent documentation taken from our application page to show that the towers would not require permits Vyse Administrative Services has continued to interacted with the State Aeronautics Board the Tuscola Airport Authority and other related agencies regarding wind energy sites and their relationship to the Airport footprint The office handled several calls relating to airport zoning from both citizens and township officials These concerns were passed on to the appropriate officials It is expected that several applications will be received in 2013 as the wind energy sites move eastward and into the conic and inner horizontal zones where the permit height threshold is lower The inquiries about these applications indicate that they will also require action by the Airport Zoning Board of Appeals Director of Operation FL HF State Or Micntc vn RICK SMYDER MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY SCOTT WOOSLEY CFA GOVERNOR I EXECUTIVE DIRECTOR ANSING
6. A COUNTY BOARD OF COMMISSIONERS November 29 2012 Minutes H H Purdy Building Chairman Thomas Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the H H Purdy Building in the City of Caro Michigan on the 29th day of November 2012 to order at 8 34 o clock a m local time Prayer by Commissioner Kern Pledge by Commissioner Bardwell COMMISSIONERS PRESENT District 1 Roger Allen District 2 Thomas Bardwell District 3 Tom Kern District 4 Roy Petzold District 5 Gerald Peterson 12 M 246 Motion by Peterson seconded by Petzold to adopt the agenda as amended Motion carried 12 M 247 Motion by Allen seconded by Peterson to approve the minutes of the 11 14 2012 regular meeting Motion carried Brief Public Comment new Emergency Services Manager Steve Anderson introduced himself Public Hearing 2013 Draft County Budget 12 M 248 Motion by Kern seconded by Allen to approve the 2013 General Appropriations Act adopting the 2013 county budget with changes if any as decided at the November 29 2012 Board of Commissioners meeting Roll call Kern yes Petzold yes Peterson yes Bardwell yes Allen yes Motion carried 12 M 249 Motion by Allen seconded by Peterson that the early retirement incentive payment proposal from the Maintenance Leader not be approved because of an earlier Board decision to not implement staffing reductions for 2013 based on an anticipated m
7. DOING SO MAY JEOPARDIZE THE SECURITY OF THE SYSTEM AND THESE GRANT FUNDS FAILURE TO COMPLY WITH THIS RULE MAY RESULT IN THE RECAPTURE OF GRANT FUNDS If you need assistance you may contact your CD Specialist Utilizing the Resources Grantee User Manual It is recommended that anyone using OPAL consult the Grantee User Manual The manual may be accessed through the Start Menu screen lower right hand corner under the word Downloads click on Manuals Applications etc This link will contain the most up to date version of the manual You may print the manual at any time however you should compare the version date of your printed manual to the version date on the website to be sure you are using current information Heip on Every Page There is a Help link in the navigation bar at the top of each screen Clicking on Help will reveal page specific information that has been written to provide guidance in using the system OPAL Help Desk Should you experience technical difficulties with OPAL contact the Help Desk at 1800 820 1890 or via email at helpdesk agatesoftware com Your CD Specialist You should always feel free to contact your CD Specialist Diane Karkau at 517 241 2852 November 28 2012 Tuscola County Page Three Assigning Staff to Administer This Grant When this grant was awarded MSHDA assigned a member of your agency as the Grant Administrator Once the grant documents are returned MSHDA will
8. November 28 2012 Mr Thomas Bardwell Tuscola County 125 W Lincoln St Caro MI 48723 0000 RE Announcement of Funding Award Grant MSC 2011 0815 HOA Required Documentation and OPAL Dear Mr Bardwell Congratulations The Michigan State Housing Development Authority MSHDA has approved your request for MSHDA funds in the amount of 250 000 The purpose of this letter is to inform you of the documentation needed to initiate this grant and how to manage it on the On line Project Administration Link OPAL Enclosed you will find the following documents necessary to initiate your grant e A Grant Agreement two originals e An Authorized Signature Designation Form Return one original Grant Agreement one original Authorized Signature Designation and a reply to the special conditions if identified in the grant agreement within 45 days to Kerri Nobach at the Michigan State Housing Development Authority PO Box 30044 Lansing MI 48909 Executing the Grant Agreement Your agency s highest elected official County Chairperson or Mayor must sign the grant agreements before a witness Others are permitted to sign IF they have been specifically designated by your agency s governing body to act on their behalf Evidence supporting this designation must be submitted with the signed grant documents NOTE MSHDA will NOT allow consultants and or third party administrators to be designated to act on behalf of the governing body 735 EAS
9. ONALLY LEFT BLANK Community Development Block Grant Agreement Exhibit A Grant MSC 2011 6815 HOA Page 1 Grant Term 12 1 2012 to 5 31 2015 Budget Component Activity Funds Leverage Awarded Funds Administrative Costs Administrative Costs 45 000 45 000 Homeowner Assistance Emergency Repair 19 355 Homeowner Assistance Rehabilitation 175 000 6 400 181 400 Rental Rehabilitation Rehabilitation 15 000 20 100 TOTALS sas Grant MSC 2011 0815 HOA Page 2 Program Description Tuscola County will use grant funds for Homeowner Rehabilitation Emergency Repair and Rental Rehabilitation This project will include administrative funds Tuscola County will rehabilitate nine 9 owner occupied homes perform five 5 emergency repairs and one 1 rental rehab unit throughout Tuscola County Grant MSC 2011 0815 HOA Page 3 Special Conditions 1 In order to receive the second year funding the remaining 50 counties must engage in community planning for a Targeted Strategy that will forward the goal of Place Making resulting in a plan approved by MSHDA Community Development Division Pre Disbursement Conditions 1 Program guidelines in regards to the rental rehab program needs to be updated to reflect current MSHDA policies 89 Rev 01 11 STATE OF MICHIGAN RICK SNYDER DEPARTMENT OF TREASURY ANDY DILLON GOVERNOR LANSING STATE T
10. REASURER November 19 2012 Thomas Bardwell Chair Tuscola County Board of Commissioners 440 North State Street Caro MI 48723 Dear Mr Bardwell We have received your request for an Equalization Director certification waiver for the year 2013 The Commission s Certification Advisory Committee has reviewed this request and approved the waiver to allow a Michigan Advanced Assessing Officer 3 to perform the duties of Equalization Director for both Huron County and Tuscola Counties in 2013 This waiver will expire December 31 2013 after which the county will require a properly certified Equalization Director or an additional waiver Please feel free to contact me at tenbroekek michigan gov or 517 335 2532 if you have any questions regarding this decision eye TN lan ls if M LAS K le W Ten Broeke State Tax Commission Analyst Cc Walter Schlichting Equalization Director P O BOX 30471 LANSING MICHIGAN 48908 7971 www michigan gov staistaxcommission 617 335 3429 5 NOTICE OF PUBLIC HEARING TO THE RESIDENTS AND PROPERTY OWNERS OF VILLAGE OF AKRON TUSCOLA COUNTY MICHIGAN PLEASE TAKE NOTICE that the Village of Akron Planning Commission will hold a public hearing on Wednesday December 12 2012 at 7 00 p m at the Akron Municipal Building located at 4380 Beach Street Akron Michigan 48701 to consider the application made Anka Behavioral Health Inc they have applied to the Village for a Special Use P
11. T MICHIGAN AVENUE P O BOX 30044 LANSING MICHIGAN 48909 WWW MICHIGAN GOV MSHDA 517 373 8370 FAX 517 335 4797 TTY 800 382 4568 amp Equal Housing Emplayer Lende D November 28 2012 Tuscola County Page Two Authorized Signature Designation Form The Authorized Signature Designation Form formaily identifies and designates the person or persons authorized to sign and or submit grant related reports forms and documents on behalf of the governing board Each signatory must sign in the appropriate spaces on the form next to his or her printed or typed name NOTE MSHDA will NOT allow consultants and or third party administrators to be designated as authorized signatories MANAGING YOUR GRANT USING OPAL MSHDA s Office of Community Development utilizes OPAL to manage our application and grant process on line MSHDA has identified you the recipient of this letter as your agency s Authorized Official By now you should have received written notification of your user name and password for OPAL If not please contact your CD Specialist Logging onto OPAL Using your Internet web browser use the following address to access OPAL http www mshdaopal org login asp Upon entering your user name and password you will be taken to the OPAL Start Menu Please log in to familiarize yourself with the system Under no circumstances should users share their passwords or log onto OPAL using another person s user name and password
12. TUSCOLA COUNTY BOARD OF COMMISSIONERS MEETING AGENDA TUESDAY DECEMBER 11 2012 8 30 A M H H PURDY BUILDING BOARD ROOM 125 W Lincoln Street Caro MI 125 W Lincoln Street Phone 989 672 3700 Caro MI 48723 Fax 989 672 401 8 30 A M Call to Order Chairperson Bardwell Prayer Commissioner Peterson Pledge of Allegiance Commissioner Petzold Roll Call Clerk White Adoption of Agenda Action on Previous Meeting Minutes See Correspondence 1 Brief Public Comment Period Consent Agenda Resolution None New Business Airport Zoning Administrator s Report see Correspondence 2 Personal Property Tax Update MSHDA Housing Grant Approval See Correspondence 3 Probate Juvenile Child Care Fund Budget Amendments Appointments to Boards and Commissions Dental Clinic SB 1008 Irrigation and Residential Wells Two County Equalization Director See Correspondence 4 Old Business Correspondence Resolutions COMMISSIONER LIAISON COMMITTEE REPORTS PETERSON Human Development Commission MEMS Michigan Association of Counties Aging Work Group Michigan Association of Counties Environmental LEPC NACo Local Unit of Government Activity Report Parks amp Recreation Dispatch Authority Board County Planning Commission BOARD AGENDA 12 11 12 Page 2 ALLEN Board of Public Works Local Unit of Government Activity Report Human Services Coordinating Council Great Start Collaborative Tuscola County
13. acement housing e The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 608 and 24 CFR Part 35 pertaining to the testing for and abateme t of lead based paint in HUD associated housing f The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 611 pertaining to conflict of interest g The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 605 pertaining to flood insurance h The Grantee shall implement its CDBG program in conformance with the requirements of 24 CFR 570 489 c to assure that no funds available under this agreement are requested until funds are needed for payment of eligible costs Further the amount requested must be limited to the amount needed i The Grantee shall comply with all other requirements of the CDBG program which may be now or hereafter applicable to a CDBG Grantee as determined by the Authority pursuant to the requirements of 24 CFR 570 et seq j The Grantee acknowledges and agrees that the housing quality standards for units assisted with CDBG program funds must at a minimum meet the housing quality standards contained in 24 CFR 570 251 for the duration of this Agreement Severability The parties hereby agree that the invalidity of any clause part or provision of this Agreement shall not affect the validity of the remaining portions thereof REMAINDER OF THIS PAGE INTENTI
14. age is caused by or arises out of the actions or failure to act on the part of the Grantee any subcontractor anyone directly or indirectly employed by the Grantee provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Grantee or its employees by statute or court decisions b All liability to third parties loss or damage as a result of claims demands costs or judgments arising out of activities such as direct service delivery to be carried out by the Authority in the performance of this agreement shall be the responsibility of the Authority and not the responsibility of the Grantee if the liability loss or damage is caused by or arises out of the actions or failure to act on the part of the Authority any subcontractor anyone directly or indirectly employed by the Authority provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Authority or its employees by statute or court decisions c Inthe event that liability to third parties loss or damage arises as a result of activities conducted jointly by the Grantee and the Authority in fulfillment of their responsibilities under this agreement such liability loss or damage shall be borne by the Grantee and the Authority in relation to each party s responsibilities under these joint activities provided that nothing herein shall be construed as a waiver of any
15. al or other public authorities as may be required in connection with the performance of this Agreement The Grantee all contractors and subcontractors shall maintain during the term of this Agreement public liability property damage and worker s compensation insurance insuring the interests of all parties to this Agreement against any and all claims which may arise out of the Grantee s or contractor s or subcontractor s operations under this Agreement Discrimination The Grantee agrees that ai activities assisted pursuant to the terms and 22 23 24 conditions of this Agreement shall be open to all regardless of age height weight marital status familial status except certain limitations for housing the elderly may be permitted by the Authority sex race religion disability color national origin or creed and that all contractors subcontractors and lending institutions involved shail assure equal opportunity in all areas of employment and borrowing This section shall be implemented in a manner consistent with state and federal law and MSHDA policy and to the extent allowed therein Conflict of Interest If any member of the Grantee s Board of Directors or staff has an identity of interest with a any of the staff persons hired b any of the persons or households to be assisted directly or indirectly with the funds or c the persons and or businesses retained to perform technical services hereunder or with persons or bus
16. ayment requests payment requests should be submitted at least quarteriy but not more than monthly C Interim and Final OMB A 133 Nine months after the Grantee s Audit reports prepared by a fiscal year end in which the funds certified public accountant governed by this Agreement have been expended Please refer to the Office of Community Development s Supplemental Audit Guide for additional audit instructions All reports correspondence and documents required under this Agreement shall be submitted to 12 13 16 17 18 20 21 Program Manager Address Carolyn Cunningham Director of Field Services Michigan State Housing Development Authority Office of Community Development 735 East Michigan Avenue PO Box 30044 Lansing Mi 48909 Thomas Bardwell Tuscola County 125 W Lincoln St Caro MI 48723 0000 Grantee Address Procurement The Grantee shail ensure that all procurement transactions shall be con ducted in a manner that provides for maximum open aid free competition Reasonable Costs The Grantee hereby agrees that payment for services supplies or materials shall not exceed the amount ordinarily paid for such services supplies or materials in the area where the services are rendered or the supplies or materials are furnished Cost Overruns All cost overruns shall be the responsibility of the Grantee General Compliance All aspects of the Grantee s plan for the use of funds authorized p
17. e Designation Form formally identifies and designates the person or persons authorized to sign and or submit grant related reports forms and documents on behalf of the governing board Each signatory must sign in the appropriate spaces on the form next to his or her printed or typed name NOTE MSHDA will NOT allow consultants and or third party administrators to be designated as authorized signatories MANAGING YOUR GRANT USING OPAL MSHDA s Office of Community Development utilizes OPAL to manage our application and grant process on line MSHDA has identified you the recipient of this letter as your agency s Authorized Official By now you should have received written notification of your user name and password for OPAL If not please contact your CD Specialist Logging onto OPAL Using your Internet web browser use the following address to access OPAL http www mshdaopal org iogin asp Upon entering your user name and password you will be taken to the OPAL Start Menu Please log in to familiarize yourself with the system Under no circumstances should users share their passwords or log onto OPAL using another person s user name and password DOING SO MAY JEOPARDIZE THE SECURITY OF THE SYSTEM AND THESE GRANT FUNDS FAILURE TO COMPLY WITH THIS RULE MAY RESULT IN THE RECAPTURE OF GRANT FUNDS If you need assistance you may contact your CD Specialist Utilizing the Resources Grantee User Manual It is recommended that anyone using
18. e lawn for Cardboard City Sleep Out event on May 16 2013 Motion carried 12 M 254 Motion by Allen seconded by Kern to approve the 2013 police services contract between the Tuscola County Sheriff s Department and Vassar Township and authorize all appropriate signatures Motion carried 12 M 255 Motion by Peterson seconded by Allen to approve the 2013 police services contract between the Tuscola County Sheriff s Department and Arbela Township and authorize all appropriate signatures Motion carried 12 M 256 Motion by Allen seconded by Petzold to approve the 2013 police services contract between the Tuscola County Sheriffs Department and Millington Township and authorize all appropriate signatures Motion carried 12 M 257 Motion by Allen seconded by Kern to approve the 2013 weigh master contract between the Tuscola County Sheriffs Department and the County Road Commission and authorize all appropriate signatures Motion carried BG Minutes 3 11 29 2012 10 10 a m Commissioner Petzold exited the meeting 12 M 258 Motion by Kern seconded by Peterson that per the recommendation of the Information Technology Director to approve the agreemert with Air Advantage to provide internet service to the county and authorize all appropriate signatures Motion carried Extended Public Comment none Meeting adjourned at 10 59 a m Margie A White Tuscola County Clerk VYSE ADMINISTRATIVE SERVICES LLC 3741 Wilder Rd Vassar MI
19. ed your request for MSHDA funds in the amount of 250 000 The purpose of this letter is to inform you of the documentation needed to initiate this grant and how to manage it on the On line Project Administration Link OPAL Enclosed you will find the following documents necessary to initiate your grant e A Grant Agreement two originals An Authorized Signature Designation Form Return one original Grant Agreement one original Authorized Signature Designation and a reply to the special conditions if identified in the grant agreement within 45 days to Kerri Nobach at the Michigan State Housing Development Authority PO Box 30044 Lansing MI 48909 Executing the Grant Agreement Your agency s highest elected official County Chairperson or Mayor must sign the grant agreements before a witness Others are permitted to sign IF they have been specifically designated by your agency s governing body to act on their behalf Evidence supporting this designation must be submitted with the signed grant documents NOTE MSHDA will NOT allow consultants and or third party administrators to be designated to act on behalf of the governing body 735 EAST MICHIGAN AVENUE P O BOX 30044 gt LANSING MICHIGAN 48909 WWW MICHIGAN GOV MSHDA 517 373 8370 FAX 517 335 4797 TTY 800 382 4568 amp Equa Heusing Employer L ender A gt November 28 2012 Tuscola County Page Two Authorized Signature Designation Form The Authorized Signatur
20. em Please refer to Section 7 of the Grantee User Manual Grant Users Access tc_a Grant to complete this process Financial Status Report Payment Requests FSR PR Payment Requests will be submitted on line through OPAL Both the Grant Administrator and Authorized Signer s are permitted to create an FSR PR however only an Authorized Signer is permitted to submit an FSR PR Payment Requests must be submitted at least quarterly but not more frequently than monthly The request should cover expenses for the previous quarter or month and should be submitted by the 15 of the month following the report period Please do not incur any project costs make financial commitments or enter into any negotiations until all required environmental reviews are completed and approved and grant funds are formally released Quarterly Progress Reports QPR s Since the projects completed with this grant will be set up and completed on OPAL your agency is not required to submit QPR s MSHDA will simply pull the information from the system on a quarterly basis Keep in mind that any deviations from the terms or conditions of the Grant Agreement including budget allocations must be requested and approved by the Office of Community Development staff through OPAL congratulate you on receiving this award Sincerely P oy ars by 4 a art ak Wee Ca DEEP EER Gees A ri carolyn Cunningham Director of Field Services Office of Community Deve
21. ent legal defense program for low income defendants and WHEREAS the bill would create another layer of government to regulate which would be an autonomous entity and would have the authority to establish minimum standards for the local delivery of delivery of criminal trial defense services and WHEREAS the Commission would have the authority to hire employees craft a budget and generally perform the same functions County governments have been effectively doing for the past 188 years and WHEREAS the State of Michigan does not need to create another layer of government and related regulations and WHEREAS the Michigan Indigent Defense Commission may force conservative counties such as Van Buren County to unnecessarily increase operating expenditures for indigent legal defense and NOW THEREFORE BE IT RESOLVED the Van Buren County Board of Commissioners hereby requests that the Michigan Senate oppose the passage of House Bill 5804 Date November 27 2012 FOR CLERK S USE ONLY motion ay RANSON CARRIED SECONDED BY yeEEston e NOT CARRIED G He Page of 2 Mike Hoagland From Renee Ondrajka renee tuscc acounty org Sent Monday December 03 2012 2 26 PM To Tom Bardwell Thomas Kern Roger Allen Jerry Peterson mhoagland tuscolacounty org Subject FW URGENT MAC 7th District Meeting 12 17 12 Importance High Attachments MAC_7TH_ NOTICE121712 pdf Good Afterno
22. enter the Authorized Signers into OPAL The Grant Administrator and Authorized Signers have the ability to give other agency members or other people outside of the agency access to the grant To be given access to a grant that person must already exist on OPAL and be active within the system Please refer to Section 7 of the Grantee User Manual Grant Users Access to a Grant to complete this process Financial Status Report Payment Requests FSR PR Payment Requests will be submitted on line through OPAL Both the Grant Administrator and Authorized Signer s are permitted to create an FSR PR however only an Authorized Signer is permitted to submit an FSR PR Payment Requests must be submitted at least quarterly but not more frequently than monthly The request should cover expenses for the previous quarter or month and should be submitted by the 15 of the month following the report period Please do not incur any project costs make financial commitments or enter into any negotiations until all required environmental reviews are completed and approved and grant funds are formally released Quarterly Progress Reports QPR s Since the projects completed with this grant will be set up and completed on OPAL your agency is not required to submit QPR s MSHDA will simply pull the information from the system on a quarterly basis Keep in mind that any deviations from the terms or conditions of the Grant Agreement including budget alloca
23. ermit for the following described property at the following location Parcel 1 Village of Akron County of Tuscola State of Michigan All that portion of Lot 11 Block 12 of the ASSESSOR S PLAT OF THE VILLAGE OF AKRON according to the Plata recorded in Liger of Plats pages 78 80 now being Pages 28B 30B lying South of Allen Drain Commonly known as Vacant Land Ringle Road Akron MI 48702 PIN 032 500 112 1100 01 Parcel 2 Village of Akron County of Tuscola State of Michigan All that portion of Lot 10 Block 12 of the ASSESSOR S PLAT OF THE VILLAGE OF AKRON according to the Plat recorded in Liber of Plats Pages 78 80 now being Pages 28B 30B lying south of Allen Drain Commonly known as 3258 Ringle Road Akron MI 48702 PIN 032 500 112 1000 00 Written comments will be received at the office of the Village of Akron Clerk during regular business hours through December 12 2012 and you are also invited to attend this public hearing and to personally express your views regarding the subject of this hearing DATED November 21 2012 SHARI HADAWAY Village of Akron Clerk Tuscola County Michigan AUG 11 21 2012 VAN BUREN COUNTY BOARD OF COMMISSIONERS RESOLUTION C MOTION 0 REPORT OF ADMINISTRATIVE AFFAIRS COMMITTEE HONORABLE BOARD OF COMMISSIONERS WHEREAS House Bill 5804 would create the Michigan Indigent Defense Commission Act which would empower the Commission to craft a structure for overseeing the indig
24. governmental immunity by the Grantee the State its agencies or the Authority or their employees respectively by statute or court decisions 25 26 27 28 29 30 Violations of Grant Agreement The Authority reserves the right to pursue all remedies available to it to cure any violation of this Agreement In the event the Grantee violates any of the provisions of this Agreement the Authority shail notify the Grantee and give a 30 day period for the Grantee to correct the violation In the event the violation is not corrected to the satisfaction of the Authority within the time prescribed herein this Agreement may be terminated forthwith by the Authority Suspension of Grant f the Grantee has failed to comply with this Agreement or in the event that funds are no longer available to the Authority on reasonable notice to the Grantee the Authority may suspend the grant and prevent further electronic funds transfer or prohibit the Grantee from incurring additional obligations of grant funds pending corrective action by the Grantee resumption of funding to MSHDA for the CDBG program or a decision to terminate in accordance with this Agreement The Authority shail reimburse the Grantee for all necessary and proper costs which the Grantee could not reasonably avoid turing the period of suspension Termination for Cause The Authority may terminate this Agreement in whole or in part at any time before the date of completion
25. inesses providing supplies or services for which funds are being advanced under this Agreement in the form of 10 or more voting stock in such business or interest as a director or officer of such business or financial interest directly or indirectly in an amount of 10 or more or in the form of common immediate family membership the Grantee shall make written disclosure of the nature and extent of the relationship to the Authority prior to contracting with such persons and or businesses The Grantee further agrees not to enter into any contractual relation with any of the persons or entities listed above unless it has received written approval from the Authority Liability The Authority the State of Michigan their officers agents and employees shail not in any manner be liable for any loss or damage connected to or resulting from activities implemented under this Agreement nor or for any injury or damages to any person whether an employee of the Grantee or otherwise or for damage to any materials equipment or other property that may be used or employed in connection herewith Hold Harmless a All liability to third parties loss or damage as a result of claims demands costs or judgments arising out of activities such as direct service delivery to be carried out by the Grantee in the performance of this agreement shall be the responsibility of the Grantee and not the responsibility of the Authority if the liability loss or dam
26. itten concurrence of the Grantee increase the amount of funds available to the Grantee under this Agreement by amending the program description program budget and special conditions contained in Exhibit A The Grantee further agrees that any such increases shall be governed by the terms of this Agreement and such other statutory regulatory or contractual requirements now or hereafter in effect for the receipt and expenditure the funds as administered by HUD or the Authority Monitoring The Grantee agrees that the Authority may at the Authority s discretion audit the Grantee for compliance with the terms and conditions of this Agreement The Grantee further agrees to provide any books records or other documentation in such form and at such place as the Authority may request Records Retention Period The Grantee shall retain all financial records supporting documents statistical records and all other pertinent records for a period of four 4 years The retention period shall commence from the date that the Grantee s final audit and report are approved by the Authority Reporting Schedule The Grantee shall prepare and submit reports and documents relating to and supportive of the activities described in Exhibit A as the Authority may require TYPE OF REPORT DUE DATE A Accounting Certification Prior to disbursement of funds B Financial Status Reports FSR The 15 of the month following the commonly referred to as report period P
27. l requirement s now or hereafter in effect as may be applicable to the receipt and expenditure of CDBG Funds as administered by the U S Department of Housing and Urban Development and the Authority d Utilize grant funds for the approved activities excluding administration at the following minimum expenditure rate by the end of the 3rd quarter of the Grant Term 15 expended and 4th quarter of the Grant Term 30 expended and 6th quarter of the Grant Term 75 expended and 8th quarter of the Grant Term all grant funded activities substantially complete The Authority expects ail activities to be substantially complete with the first 24 months of the Grant Term Funds not committed and or expended in accordance with this schedule may be recaptured by the Authority Funds not expended in accordance with this schedule be recaptured by the Grant Administrator To account for occasional unavoidable delays in some activities the final two quarters of the Grant Term are for final reporting on grant progress and activities Effective Date The effective date of this Agreement is 12 1 2012 Unless otherwise extended suspended or terminated by the Authority this Agreement shall remain in effect until such time as the Grantee has 1 expended or returned to the Authority the funds authorized hereunder and 2 met all terms and conditions for the receipt of funds pursuant to this Agreement Disbursement of Funds The Grantee agrees
28. lopment cc Diane Karkau CD Specialist Enclosures MICHIGAN STATE HUUSING DEVELOPMENT AUTHORITY OFFICE OF COMMUNITY DEVELOPMENT AUTHORIZED SIGNATURE DESIGNATION FORM Name Tusccia County Grant MSC 2011 6815 HOA The following individuals are approved to sign the required Grant Agreement and relative requests or reports for the above mentioned grant Date Print Name Title Date Print Name Title APPROVED BY Date S Print Name Title CDBG Grant MSC 2011 0815 HOA Effective Date 12 1 2012 Source of Funds CDBG Federal CFDA 14 228 CDBG GRANT AGREEMENT BETWEEN MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY AND TUSCOLA COUNTY 04 13 2041 CDBG Grant MsC 2011 0815 HOA COMMUNITY DEVELOPMENT BLOCK GRANT CDBG GRANT AGREEMENT BETWEEN THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY AND TUSCOLA COUNTY I GRANT OFFER The Michigan State Housing Development Authority the Authority acting pursuant to Community Development Act Of 1974 as amended the Act hereby offers to Tuscola County hereinafter the Grantee grant assistance subject to the availability of federal Community Development Block Grant CDBG funds terms conditions and limitations as set forth herein The maximum amount of grant assistance hereby offered is 250 000 The term of work performance by the Grantee under this grant agreement is 12 1 2012 to 5 31 2015 The Authority will pro
29. ly appreciated We also would like to know if you have any 12 4 2012 Page 2 of 2 Commissioners that will NOT be returning in 2013 An agenda and any additional information will be emailed prior to the meeting date but directions can also be found on the restaurant s website www castawaysrestaurant com Thank you Doreen Sue CIRE Assictant to the Controler AONMS ator Lapeer Corotty Board of CONMMSSIONO S Oie PERE ete OTN GC BO OREN POCTA 12 3 2012 Bo ROT AL ba ERED ML ee Vantin hepa ate A ea iT ae a MAR EO oH Cee ote hap Sh i e eel RE ae eg te eee ee ee eee EA EI ERNE eI Ee SES RR A RY het eo ae TR ONES PIN OSE RRS an AE ENN is PR BE ort Se IR MO RRA I eS i aE i 3 fin SPA T ab biG f Peon Ea ety ae Oe eB 4058 Hunt Road Lapeer Michigan 48446 hosted by Lapeer County Board of Comiiisstories 255 Clay Street Suite 301 Lapeer Michigan 48446 Phone 810 667 0366 Fax 810 667 0369 Actual agenda map and directions will be forthcoming in the near future Registration Fee 15 00 the door RSVP to Doreen at 810 667 0366 or dclark lapeercounty org by December 10 a A ARN NR DN SLAP Be ES ip ek EAE AR A ME NTA Tic eaten AE oe ak TPN a iran Be deities RRO Sere Sha j ta a
30. oderate improvement in financial ability the county has never implemented an early retirement incentive plan but if done it should be based on financial necessity and a comprehensive not isolated staffing reduction plan Motion carried with Kern casting the only dissenting vote BOC Minutes 2 11 29 2012 12 M 250 Motion by Allen seconded by Petzold to submit to the Michigan Department of Treasury the county incentive program compliance in order to qualify for full state revenue sharing payment Motion carried 12 M 251 Motion by Allen seconded by Peterson that communication be sent to Senator Green expressing concerns that passage of Senate Bills 1299 and 1300 would financially benefit Ottawa County remonumentation program at the expense of Tuscola and other Michigan counties Motion carried Mosquito Abatement co director Rich Colopy introduced Tony Thomas 12 M 252 Motion by Peterson seconded by Petzold that per the November 21 2012 letter of recommendation from the Mosquito Abatement Directors that Tony Thomas be hired effective January 22 2013 at the starting step of the biologist position contingent upon satisfactory physical and background check to provide comprehensive training from the current Director Biologist who will retire at the end of 2013 Motion carried 12 M 253 Motion by Allen seconded by Peterson that per the November 16 2012 letter of request from Future Youth Involvement authorize the use of the courthous
31. on just received the notice attached and information below regarding the next MAC 7 District meeting to be held on MONDAY DECEMBER 17 2012 at Castaway s Restaurant on Lake Nepessing in Lapeer will need a head count by next Monday December 10 2012 so can respond back to Lapeer County Also please note the cost for this meeting is 15 00 Thanks in advance for getting back to me on whether or not you ll be attending appreciate it Renee Ondrajka Administrative Assistant Controller s Office 125 W Lincoin Street Caro MI 48723 989 672 3709 From Doreen Clark mailto dclark LapeerCounty org Sent Monday December 03 2012 2 14 PM To Huron County Jodi MAC Kami Smith MAC Shasta Mantyla Pohl Sanilac County Karen St Clair County Jennifer Tuscola County Renee Cc Commisioners Dave Eady LS_1 Subject URGENT MAC 7th District Meeting 12 17 12 Importance High Good Afternoon All Please be advised that Lapeer County will be hosting the next MAC 7h District Meeting on Monday December 17 at 10 00 a m at Castaway s Restaurant on beautiful Lake Nepessing A flyer for distribution is attached with the date time and location Please be advised that the cost will be 15 person If you could check with your Commissioners and provide us head count th So that we can provide an estimate to by next Monday December 10 the restaurant and prepare advance receipts it would be great
32. that disbursement s under this Agreement shall be made in accordance with Authority established schedules and procedures The Grantee further agrees that in the event no funds are disbursed within six 6 months of the effective starting date as stated in Paragraph 3 above the funds authorized pursuant to this Agreement shall be subject to recapture by the Authority Further in no event will a disbursement or further disbursements be made after a notice by the Authority of a violation of this Agreement which violation has not been corrected to the satisfaction of the Authority 11 Advancement of Funds If an advance of funds is made pursuant to this Agreement for a specific purpose and is not used by tne Grantee for that purpose or another purpose permitted under this Agreement and approved by the Authority or if the Grantee decides not to use the money upon such disbursal or upon such decision the Grantee shall immediately return to the Authority the funds advanced Availability of Funds The State of Michigan COBG Housing Program awards funds based upon year to date federal appropriations from HUD Further all Authority CDBG funding is subject to the availability of funds since the Housing Program is dependent upon federal appropriations and or rescissions Therefore it is possible grants could be reduced accordingly on a unilateral basis increase of Funds The Grantee agrees that the Authority may at its own discretion and with the wr
33. tions must be requested and approved by the Office of Community Development staff through OPAL congratulate you on receiving this award Sincerely goa i fa ey po hon t the ben ea CECE ROS oa tak of Pora Carolyn Cunningham Director of Field Services Office of Community Development cc Diane Karkau CD Specialist Enclosures MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY OFFICE OF COMMUNITY DEVELOPMENT AUTHORIZED SIGNATURE DESIGNATION FORM Name Tuscola County Grant MSC 2011 0625 HCA The following individuais are approved to sign the required Grant Agreement and relative requests or reports for the above mentioned grant Date Print Name Title Date _ _ o Z oO o oOo a a L O Print Name Title APPROVED BY Date Print Name Title CDBG Grant MSC 2011 0815 HOA Effective Date 12 1 2012 Source of Funds CDBG Federal CFDA 14 228 CDBG GRANT AGREEMENT BETWEEN MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY AND TUSCOLA COUNTY 04 13 7914 Star Or MICHIGAN RICK SNYDER MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY SCOTT WOOSLEY CFA GOVERNOR EXECUTIVE DIRECTOR LANSING November 28 2012 Mr Thomas Bardwell Tuscola County 125 W Lincoln St Caro M 48723 0000 RE Announcement of Funding Award Grant MSC 2011 0815 HOA Required Documentation and OPAL Dear Mr Bardwell Congratulations The Michigan State Housing Development Authority MSHDA has approv
34. ursuant to the terms and conditions of this Agreement including but not limited to all supporting documents site plans design plans and specifications shall be subject to review and approval by Authority staff to ensure compliance with Authority state and federal guidelines standards and criteria and shall not be altered without prior written approval from the Authority Records Review The Grantee hereby agrees that all aspects of the activities described in Exhibit A and all documents relating to and supportive of said activities including but not limited to specifications and reports of funds expended shall be freely available to the Authority or its authorized representatives for review by the Authority to ensure conformity with the terms of this Agreement Contractors and Subcontractors The Grantee all contractors and subcontractors shall ensure that any construction rehabilitation or conversion implemented pursuant to the terms and conditions of this Agreement will be sufficient to effect decent safe and sanitary conditions and meet all applicable local building codes The Grantee all contractors and subcontractors shall ensure that all precautions are exercised at all times for the protection of persons and property and shall observe the safety provisions of all applicable laws and building and construction codes The Grantee all contractors and subcontractors shall secure all necessary certificates and permits from municip
35. vide CDBG funds for the Grantee s eligible expenses in accordance with the attached Conditions i y 7 Dated this 3 _dayof Noypenier f Aii l cott Woosley Executive Director Michigan State Housing Development Authority The foregoing Grant Offer is hereby accepted and it is agreed that the funds provided will be used only as set forth in the Grant Agreement Dated this day of WITNESSED BY TUSCOLA COUNTY Witness Signature Aim onea sorae Type Name and Title of Authorized Official ll GRANT TERMS Tne Authority and the Grantee agree as follows a The Grantee shall implement or continue the activities within the projected budget and time frame the Grant Term and in accordance with any special terms and conditions for funding more specifically described and stated in Exhibit A which is attached and incorporated herein by reference The Grantee shall a Expend all CDBG program funds in accordance with the requirements of 24 CFR 570 pertaining to eligible project costs for the CDBG program b Comply with all the requirements now or hereafter in effect for Title il of the Community Development Act of 1974 the CDBG program and the regulations appearing at Section 24 Part 570 of the Code of Federal Regulations 24 CFR 570 et seq including but not limited to the assurances and certifications contained in Section 30 of this Agreement c Comply with such further statutory regulatory and contractua
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