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1.0 Introduction - Case Western Reserve University

1. GL7 5 7 3 4 1 2001 7 2 CWRU Segment Inquiry GO Design ChartFields Use CWRU Segment Inquiry Segment Header Update Display All Enter the requested 6 digit segment or sub segment number and click OK The Segment Inquiry panel group will displayed The project header will be displayed first GL7 5 7 4 4 1 2001 Click the Static Info tab to see the notice of award information relevant to the segment Design ChiartFiehds Lise CARL Senet lingo Be ax aaa BS wo ala E Seqment Header Static Info Parant Information Click the Parent Information tab to see the notice of award information relevant to the project feet Chartfields Use CHRL Sige ir Edk Yew Report Help UGEMACortroder s Obie Grad Reseach Billing Cade Equip Tithe HIPP Cost Shaw Reg Frequency GL7 5 7 5 4 1 2001 Appendix A Case Western Reserve University Report Listing The reports listed below can be run from within PeopleSoft To see a sample of each report visit the On Line Report Guide at SQR Reports Report No Report Name CWGLS009 CWGLS010 CWGLS011 CWGLS012 CWGLS013 CWGLS041 CWGLS062 CWGLS063 CWGLS064 CWGLS067 CWGLS069 CWGLS070 CWGLS071 CWGLS072 CWGLS085 Crystal Reports Report No Report Name CWGLC30 CWGLC40 CWGLCS1 CWGLCS7 CWGLC61 CWGLC68 CWGLC80 CWGLC146 CWGLC147 CWGLC148 CWGLC149 CWGLC150
2. Process Scheduler Settings The Run Location on the Process Scheduler should always be set to CLIENT The Run Date Time should always be left on the default settings The Output Destination can be set to either FILE PRINTER or WINDOW There are limitations on where output can be delivered based on the type of report that is requested More information on these limitations is discussed in Chapter 4 Output Destinations File Saves report to the path indicated in the File Printer box The default is C TEMP You can change the file location to any valid directory on your hard drive Directory names should contain no spaces Printer Prints the report to a local or network printer The default location is LPT 1 which is the port typically used by a printer connected directly to your computer This location can be changed to a network print queue GL7 5 3 7 5 25 2001 Window Displays the report in a window on your computer screen Once you set the output destination for a particular type of report PeopleSoft will save these settings for future use The Process Monitor Once a process is initiated by the Process Scheduler its status can be reviewed using the Process Monitor You can open the Process Monitor manually by navigating to the following menu location GO PeopleTools Process Monitor W Froesa Monte Untied Xele Ga Aale j AP Tek IDR Fogg TOM Cec GEE TAN linda The Process Mon
3. 5810 Dormitory Building 5820 Dormitory Furniture Fixtures 5825 Equipment Provision Food Service 5850 Major Equipment 5860 Vacation Accrual Administrative Departments 1 17 2003 C 16 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses Loan Fund Control _ 6500 6501 Principal Cancellation 6502 Principal Cancellation Death 6503 Principal Cancellation Disability 6504 Principal Cancellation Bankruptcy 6505 Principal Cancellation Uncollectible 6506 Principal Cancellation Public Elementary 6507 Principal Cancellation Public Higher Education 6508 Principal Cancellation Private Elementary 6509 Principal Cancellation Private Higher Education 6510 Principal Cancellation Professional Dentistry 6511 Principal Cancellation Professional Nursing 6512 Principal Cancellation Professional Medicine 6513 Principal Cancellation Military 6520 Interest Cancellation 6521 Interest Cancellation Teaching and Professional 6522 Interest Cancellation Death 6523 Interest Cancellation Disability 6524 Interest Cancellation Bankruptcy 6525 Interest Cancellation Handicapped 6526 Interest Cancellation Military 6550 Collection Fees 6551 Credit Bureau Fees 6552 Administrative Overhead 6553 Government Write Off Debt Service Control 6600 6601 Principal Paid 6602 Interest Expense Scholarships Undergraduate Control 7100 7110 Tuition
4. CHERA KCOME ir iF yurar B LEARY Boa SALEER aS ANTRA EEC er H T ieee Choose RUN to display the results in the PeopleSoft window or RUN TO EXCEL to export the results to a spreadsheet Once the query has run successfully the results can be sent directly to a printer Right click on the query name again and choose PRINT from the pop up box You also have the option to preview the printed query results GL7 5 4 17 4 1 2001 A Ji o ee re e ee Corporal Eaperie Otome Supi kyai Cornice Condesa Catice arne CaS ae CATE Eo iene Per ope LERE im ast ira em a Furna noe AYA i Dea Siebs RaR BOOT fort erami If a query requires user input to run a ENTER VALUE S box will appear If prompted for fiscal year use a 4 digit year A Queries require that you enter the fiscal year in 4 digit format GL7 5 4 18 4 1 2001 5 0 Journal Processing Chapter at a glance 5 1 Standard Journals 32 Inquiring on Standard Journals 5 3 Submitting Standard Journals 5 1 Standard ournals Defining Ledgers A ledger is a set of posted balances that represent a set of books for a business unit PeopleSoft General Ledger supports both detail and summary ledgers Summary ledgers are simply rolled up or summarized from detail ledgers and are used primarily for reporting purposes Most journal entries are posted directly to a detail ledger called ACTUALS The ACTUALS ledger is a balanced ledger debts mus
5. Journal Header Status Selecting a status from the pull down menu will display journals in the system with that status BC Header Status Selecting a status from the pull down menu will display journals in the system with that status Source Displays journals with the selected Journal Source code These criteria can be selected in combination to limit the number of records returned by the search Once the search criteria are chosen click SEARCH to display a list of matching journals GL7 5 5 4 4 1 2001 If the search finds a large number of journals the following message may be displayed at DSF Toes toe Pee oem aah i Do et aes oh F a kel fl pe RENI le A Fie Winia ALT LLG 6 DF Sn i23 O Posted es ACTLUALS Gis 1S 212 okt Peet her APP US toh Pe tag een S Fei as Emel ti ree te a SOSH fh Fi od ACTUALS PPAR P12 Heiji a Feini a L piaia aei Ta F AGIs if Foe EES meet a TAR EID PE Prete ja ala ACT UALS PEA HEL ae Podm EE ACTUALS reser ta ee Se 1371 Freier S arrua Hine nathan andes me Anaad Phe canbe p j COE aL uals r T E J Ea ih Oh the bottom of the search results box If you see this message you may want to consider adding criteria to narrow your search More matching entries were found than can be displayed The following journal statuses will be listed in the search results Edit Req d Valid Error Posted Unposted GL7 5 4 1 2001
6. Medicine UH 2427 MED Neurology MHMC 2428 MED Medicine MHMC 2429 MED Dermatology MHMC 2430 MED Otolaryngology MHMC 2432 MED Family Medicine UH 2433 MED General Medical Sciences 2434 MED Neurological Surgery UH 2435 MED Orthopaedics UH 2436 MED Reproductive Biology UH 2437 MED Orthopaedics MHMC 2438 MED Microbiology Stockroom 2439 MED Bio Architectonics Center 2440 MED Anesthesiology UH 2441 MED Anesthesiology MHMC 2442 MED Pathology 2443 MED Pathology MHMC 2444 MED Pediatrics UH 2445 MED Pediatrics MHMC 2446 MED Pharmacology 2447 MED Otolaryngology UH 2448 MED Physiology amp Biophysics 2449 MED Radiation Oncology UH 2450 MED Radiology UH 2451 MED Radiology MHMC 2452 MED Psychiatry MHMC 2453 MED Psychiatry UH 2454 MED Surgery UH 2455 MED Surgery MHMC 2456 MED Design Fab Ctr SOM 2457 MED Environmental Health Scie 2458 MED Animal Resource Center 1 17 2003 D 12 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments School of Medicine 6000 2459 MED ARC Administration 2460 MED Research Services Micro 2461 MED Reproductive Biology MH 2462 MED Center for Neurosciences 2463 MED Opthamology UH 2464 MED Human Genetics 2465 MED Ctr for Psych Child Dev 2466 MED Cardiology Medicine UH 2467 MED Clinical Pharmacology UH 2468 MED Urology UH 2469 MED Hypertension Medicine U 24
7. Accounts CWRU Departments School of Nursing 9000 1003 NURS Dean Nursing 1005 NURS Adminstrative Svcs 1307 NURS Admissions 1322 NURS Nursing Registrar 1911 NURS Student Aid Nursing 3601 NURS Nursing General 3602 NURS ND Program 3603 NURS B S N Program 3604 NURS MSN Program 3605 NURS Ctr for Aging amp Health 3606 NURS Nursing Development 3607 NURS Nursing Alumni Affairs 3608 NURS Nursing PhD Program 3609 NURS Nurs Research Programs 3610 NURS Nurs International Pgms Mandel School of Applied Social Sciences 4000 1016 MSAS Dean MSASS 1018 MSAS Mandel Center Admin 1306 MSAS Recruit Careers 1314 MSAS Student Services 1915 MSAS Student Aid 4627 MSAS General 4628 MSAS Development amp Alumni Rela 4630 MSAS Ctr for Nonprofit Orgs 4631 MSAS Doctoral Program 4632 MSAS Field Services 4633 MSAS MSASS Continuing Ed 1 17 2003 D 9 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments School of Law 5000 1011 LAW Dean Law 1309 LAW Admissions 1315 LAW Career Planning 1317 LAW Registrar 1328 LAW Law Student Services 1917 LAW Student Aid 1981 LAW Mock Trial 1982 LAW Law Review 1983 LAW Health Matrix Journal 1984 LAW Moot Court Law 1985 LAW Journal of Internat l Law 1986 LAW Journal of Legal Educatio 5000 LAW School of Law 5650 LAW LAW Continuing Ed 5651 LAW General 5652 LAW Development 5653 LAW Alumni Relations 5654 LAW Law Technolog
8. CWGLC153 4 1 2001 A 1 Appendix A Case Western Reserve University Report Listing nVision Reports Report No Report Name 4 1 2001 A 2 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Current Unrestricted Fund Fund 10000 Fund Balancing Current Unrestricted Fund 10000 10999 Retained for Future Use Fund 11000 11999 Cash and Accounts Payable 11000 11099 11100 11199 11200 11201 11299 11300 11399 11400 11499 11500 11599 11600 11699 11700 11799 11800 11899 11900 11999 Fund 12000 12999 12000 12099 12100 12199 12200 12299 12300 12399 12400 12499 12500 12599 12600 12699 12700 12799 12800 12899 12900 12999 Fund 13000 13999 13000 13099 13100 13199 13200 13299 13300 13399 13400 13499 13500 13501 13502 13599 13600 13699 13700 13799 13800 13899 13900 13999 4 1 2001 Retained for Future Use Bank Cash Petty Cash Funds Accounts Payable and Accrued Expenses Accrued Payroll Expenses Retained for Future Use Retained for Future Use Retained for Future Use Accrued Payroll Expenses Accrued Taxes Accounts Payable and Accrued Expenses Investments Retained for Future Use Common Stocks Preferred Stocks Bonds Retained for Future Use Real Estate Retained for Future Use Short Term and Temporary Investments Retained for Future Use Other Investments Accounts and Note
9. Expense Accounts 3000 9999 Non Salary Expenses Miscellaneous Sales Department Supplies amp Services Control 8800 8810 Misc Sales Dept Sup Service 8811 Telephone Service External 8813 Leases Rental External 8814 Machine Sales Non University 8815 Contracts External 8816 Non Contracts External Library Materials Service Control 9300 9310 Library Material Service Cost Of Sales Control 9400 9410 Cost Of Sales Bookstore 9415 Cost Of Sales Office Supplies 9425 Cost Of Sales Stores Library Materials Bind Control 9500 9510 Library Materials Bind Library Materials Micr Control 9600 9670 Books Library Materials Monographs Control 9700 9710 Library Materials Monographs 9770 General and Reference Library Materials Health Sciences Control 9800 9870 Materials 9871 Bindery 9875 Binding 1 17 2003 C 19 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses Other Direct Expense Funded Control 9900 9901 Advertising Public Relations 9902 Alcoholic Beverages 9903 Alumni Activities 9904 Bad Debts 9905 Civil Defense Costs 9906 Commencement Convocation 9908 Pension Costs 9909 Institution Furnished Automobile 9910 Contingency Provisions 9911 Legal Expenses 9912 Donations amp Contributions 9913 Entertainment Costs 9914 Fines amp Penalties 9915 Goods amp Services Personal 9916 Housing amp Pe
10. Open either Internet Explorer or Netscape and enter the following URL The following screen will appear as ali Le DE tme jp Cees jai t gt 3 A a a amp O U ime Asti et ki Lit ae D mieh ee ee J i G Adminpa e Camping Md a Frases Piira a een Parcanrd 1 hange To Change He poan piranas sular po Wheel eee arr 0 a r ee pee i the be nad epee hakli Mainframe Deer I OLD Password BREW Paihana REPEAT NEW Password CHANGE RESET V lies MESSAGES a a le i W i E The MESSAGES section of the screen will give you the status of the change If the new password is accepted you will see the following message Change successful for lt USERID gt If your password failed to change an error message will be displayed Correct the indicated problem and try again GL7 5 2 4 4 1 2001 You should login to PeopleSoft immediately after changing your password Use your new password to login You will be prompted for your old password after the initial login screen Need Old Password Tour password has been changed This is the first time pou have signed on since it was changed and you must enter your old password to complete the siQnorr Cancel Enter your old password and click OK You will see this additional screen any time your password has been changed A You should log into PeopleSoft immediately after changing your password Failure to do this may cause your account to be disabled GL7 5 2
11. The journal has been saved but has not undergone the edit check or budget check process The journal has passed the edit check and budget check process and is ready for posting to the general ledger The journal has failed the edit check or budget check process and is currently suspended The journal has been posted to the ledger in the appropriate accounting period The journal which was previously posted has been removed from the ledger Journals will only be unposted under extreme circumstances and cannot be unposted once the period has been closed Highlight the journal you wish to review and click OK The journal header will appear Joumal Ube deena Enbry OPT Ma Ek Ye ec Petar Um Pma haia Rapat Hie Be eel azm ej ajaj a Header Lines Totals Errors approval a UALS Aiino Gemeratc Lincs Bypass Budoet Cherig ED al Adpasting Entry Find N umk D Fiscal Yeu aiii Pireicedt tO Makin fF l UU CS ede aum eles lo af lel ele lle al gt 25 PF Crore ni eet CHAU Dobite 1000 Status H aj Linar 2 Coodte 1000 BCH Sisun H GL7 5 4 1 2001 5 6 For large journals you can search for a specific line use the search light IS A prompt box will appear allowing you to search by journal line number or by any chartfield combination GL Joumal Line Humise Burinasa Unit EWR a Fiir w Department Program Cl
12. amp Fees 7120 Stipends Fellowships Traineeships Control 7200 7210 Predoctoral Fellow Stipends 7215 Predoctoral Fellow Foreign 7220 Predoctoral Fellow Tuition and Fees 7250 Postdoctoral Fellow Stipends 7260 Postdoctoral Fellow Tuition and Fees 1 17 2003 C 17 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses Prizes And Awards Control 7300 7310 Prizes And Awards Emergency Loans Control 7500 7510 Emergency Loans Undergraduate Transfer Of Restricted Funds Control 8100 8110 Restricted Funds Billing To Other Departments Control 8200 8210 Internal Billings Salaries 8213 Internal Billings Rentals 8214 Internal Billings Machine Parts 8215 Internal Billings Contracts 8216 Internal Billings Non Contracts 8250 Internal Billings Supplies 8260 Internal Billings Services 8265 Internal Billings Harbor Backup 8267 Internal Billings Computer Support 8269 Internal Billings Mail 8271 Internal Billings Telephone Service 8272 Internal Billings Telephone Work 8280 Administrative Credits 8290 Plant Credits Overexpended Salaries amp Supplies Control 8300 8320 Research 8330 Special Programs 8350 Traineeships 8380 Miscellaneous Grants University Supported Discretionary Control 8400 8410 University Supported Discretionary 1 17 2003 C 18 Appendix C Case Western Reserve University Chart of Accounts Accounts
13. fill in several of the ChartFields Bracess Sours Use Inal Entry OFT Pie Edt Wew Go Pevortes Lee Process kupira Repot Hl alee enj isd mia alal 2 HE Un CWRU Journal WEST Next enter the account journal line description and dollar amount in the appropriate boxes To record a credit enter a minus sign in front of the dollar amount i e 10 00 Insert journal lines by clicking the Al button or pressing lt F7 gt Delete individual lines by clicking the Ei button or by pressing lt F8 gt Notice that running totals for the number of lines and total debits and credits are displayed in the middle of the screen GL7 5 5 10 4 1 2001 Pressing lt ENTER gt or clicking the B button saves the journal When the journal is first saved the journal ID will be assigned automatically by the system Click save after every couple of lines If there is a system or network problem you may lose any unsaved additions or changes A Save early save often It s a good idea to save your journal after every couple of lines Once a journal is saved it can be printed by clicking the button or deleted by clicking the button These buttons are unavailable until the journal is saved Unsaved portions of the journal will not be printed You must save the journal after making changes and before printing the journal GL7 5 5 11 4 1 2001 6 0 ChartField Options Chapter at a glance 6 1 Inquiring on Ch
14. lines as shown below GL7 5 5 2 4 1 2001 Header Business Journal Journal Description Ledger Source Control Unit ID Date Totals Line ChartFields Line Monetary Statistic Number Description Amount Amount The Journal Header contains all of the information that uniquely identifies the journal The Detail Lines represent individual transactions As you enter the detail lines of a journal the panel displays a running total of the number of lines and the total debits and total credits that have been entered 5 2 Inquiring on Standard ournals PeopleSoft allows users to inquire on the status of a journal and print a journal through the Process Journals sub menu GO Process Financial Information Process Journals Use Journal Entry Header Update Display The following prompt will be displayed The business unit will default to CWRU You may enter the journal ID directly or use the search function to find the journal A combination of search criteria may also be used to narrow your search GL7 5 5 3 4 1 2001 Gi hassa ib i irc D nti al Jepma erie Steam rT Beia Checteg Heese Ulett EE Liew irai Des ad Pare 4 bj GL Journal ID This option will search by the 10 digit journal ID number and will return any journal with the given ID number Journal ID numbers are automatically assigned at the time of journal creation Journal Date This option will display a list of journals entered on the specified date
15. menu items have been combined into two different panel groups This gives you access to all of the project related information in PeopleSoft without the need to jump from menu item to menu item CWRU Project Inquiry This panel group consists of the Project Grant panel for the project the CWRU Project panel and an additional panel that displays all of the segments and sub segments that roll up to the project CWRU Segment Inquiry This panel group consists of the Project Grant panel for the segment or sub segment the CWRU Segment panel and the associated CWRU Project panel GL7 5 7 1 4 1 2001 7 1 CWRU Project Inquiry GO Design ChartFields Use CWRU Project Inquiry CWRU Header Info Update Display All Enter the requested 5 digit Parent number and click OK The Parent Inquiry panel group will displayed The project header will be displayed first iris Liar CWRU Progect bmiry GL7 5 7 2 4 1 2001 Click the Static Info tab to see the notice of award information relevant to the project Design Chartheids Le CWU Propect Degquiey ie Ext lalait a Fasniebes Lie Rapt Help Proet Header Click the Segments tab to see a list of segments and sub segments that roll up to this project Paii 1 Pi iri Fir kk Uke 0 WRU Prive cl Diii me Sad View Go eat rortes Use Scroll Down Fo Addtional Segments
16. of available reports GO CWRU Financial Reports Process Juyredh He GE ya Go Faewtes lke Process Inquire Repot Hep ale 21S i ile GL7 5 4 4 1 2001 Reports SQR Batch SEW financial Reports SEL inamtia Reports Raport S08 fleabeh TENNE jal aa aa lle l Tem Ebshoh Sor Eprat Opiate b beasts F iirc ica Estee Erka licam E spec Piet Gert rescore d Epara bee CIP Pregecte Gens Ledger by Department F und Exqesrce Dumra Funi Experse Gunnery Pratis Gurme OF Qwergperd Iogear EMC DRA Surs OF Geroepen Progeny i To access a report click on the button to the left of the report number The appropriate parameter screen will appear for the chosen report The screen shot below shows the GL7 5 4 2 4 1 2001 parameter screen for the CWGLSO0O9 Expense Statement for Operating and Instructional Funds The parameter screen for other reports may look different ajax UAH Fira Repara Arpit WLL Se Oo Be EE ew Ge Fyamim Report Help UE AL ed Dl i mj afa A fe as did Operation 1D MARZ Rus Cento iG CHAU SORI Repmil P mna C oo DaM 0 Sima Eu Faca Yeas Airi Began Farst 1 Dept ki End Perinat 4 Fund nde ECE Er Dei Pr ipda ispis F Next enter the required information in the appropriate fie
17. of funds as indicated by the sponsor For most income expense transactions the Class will be 00 A major functional category used to group related transactions such as sponsored research and training endowment activity or cost sharing expenses A complete list of Fund categories can be found in Appendix B A mechanism used to breakdown asset liability revenue and expense activities within a specific Fund FMS expense classes for example will be carried over to the Account field A complete list of Accounts can be found in Appendix C The field used to track transactions related to a specific sponsored project The Project Grant field is populated by 1 a Parent Number 2 a Segment Number 3 a Sub Segment Number or 4 a CIP Number Parent Number GL7 5 5 25 2001 A 5 digit serial number used to track a specific project throughout its lifetime The Parent Number is used only for roll up reporting purposes 3 2 Segment Number A 6 digit identification number used to track a specific period or phase of a project All transactions occur at the Segment or Sub Segment level Sub Segment Number Same as a Segment Number except that a Sub Segment rolls up to a Segment Number This adds another level of roll up reporting capability Construction in Progress CIP Number Department Program Code Statistics Code GL7 5 5 25 2001 A 6 digit identification number used to track transactions r
18. on demand reports A variety of Crystal Reports are available within PeopleSoft See Appendix A for a complete list of available reports GO CWRU Financial Reports Reports CWRU Crystal Reports Fla Ede Were Go Favorites Rept Help ajeje jiji ee sjale le e GL7 5 4 5 4 1 2001 A list of available Crystal Reports will be displayed LEHL neni Beers Eryl Batch Flan CWRU CRYSTAL nsara wT LT A CwGLCS CT LCT CwGLC1S9 wT LOTS CWwGLC1S3 CwGLC CwGLCS Anson of Parens E qapr ri Arak of Faia ii Ansur d Paran hacked dd Anak a Fpa Ter Hele daaa Decided bp l Tila nse E code 34 4 deur Doted bp Source and Dike eru Batch Creta Undste Dei To access a report click on the button to the left of the report number The appropriate parameter screen will appear for the chosen report The screen shot below show the parameter screen for the CWGLC153 Journal Detail by Journal ID The parameter screen for other reports may look different WEL Financial Reporte Report CWRU CHRL LS3 PHI igri Aan Caii ID COWGLEU5SS Jeune Deisi by Jounal 1D CAU Aw L imana jD Di0 ee Ps afte GL7 5 4 6 4 1 2001 Once all of the required parameters have been entered click on the traffic light Ed to run the report The next screen you see will be the Process Scheduler Priset S heihi eiet Tr Tee 17 75 00 PM Hee io corer D
19. system GL7 5 l 1 4 1 2001 About this Manual This manual was designed as a supplement to the on line portion of CWRU s PeopleSoft training program The topics covered within this manual represent the most commonly used features as customized for Case Western Reserve University The revision of this manual will be an ongoing process as features change or upgrades are made to the general ledger system Updates to this user manual will be posted on the CWRU PeopleSoft web site at http www cwru edu finadmin controller pstrain pshome htm Comments and questions regarding the material in this manual should be directed to the PeopleSoft trainer at pstrainer po cwru edu GL7 5 1 2 4 1 2001 2 0 Accessing PeopleSoft Chapter at a glance 2 1 System Recommendations 22 Logging onto the System 2 3 Changing Your Password PeopleSoft is a client server software application Like most client server applications PeopleSoft stores it s data and programs on a University mainframe and server Processing however is a shared task of the user s computer client and the mainframe server Since the user s computer plays an important role in the processing scheme it 1s important to have a machine capable of handling such a workload This also means that software needs to be installed on the client before PeopleSoft can be accessed 2 1 System Recommendations The minimum computer requirements for accessing PeopleSoft are listed b
20. 1 0 Introduction PeopleSoft 7 5 The upgrade to version 7 5 is the first major upgrade of PeopleSoft for the University since the implementation of the system in January 1999 Periodic upgrades are necessary to keep the University up to date with current technology and to maintain support from PeopleSoft Users will notice some cosmetic changes from PeopleSoft 6 0 however the functionality has not changed significantly The majority of the changes and improvements are to behind the scenes processes in this release Training amp Installation PeopleSoft training is conducted by the Controller s Office and is available to permanent staff members of CWRU only Users must complete the training sessions before access to the system is granted Once training has been completed a member of Administrative Information Services AIS will contact each user to schedule an appointment for installation Users can sign up for training at http www cwru edu finadmin controller pstrain pshome htm Announcements amp Communications All announcements and communications regarding PeopleSoft are made via email Once users have completed training their names are automatically added to the mailing list Announcements include information on the availability of the system completion of month end and year end processes and updates or upgrades to the system Contact the PeopleSoft trainer at pstrainer po cwru edu for questions concerning the use of the
21. 226 1228 UGEN Admin Apps 1228 1230 UGEN Admin Applications 1231 UGEN Cust Serv amp Satisfaction 1234 UGEN Tech Infrastruct 1234 1235 UGEN CSS 1235 1236 UGEN CSS 1236 1250 UGEN Legal Expense 1252 UGEN University Attorney 1255 UGEN Telephone Office amp Direct 1256 UGEN Campus Postal Substation 1257 UGEN Telephone Equipment 1258 UGEN ID Center 1259 UGEN Telephone Network Install 1261 UGEN Demurrage 1 17 2003 D 1 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1302 UGEN Testing Services 1303 UGEN TA Training 1304 UGEN Physical Education amp Athl 1305 UGEN Student Development 1308 UGEN Career Center 1310 UGEN Undergraduate Admissions 1311 UGEN Educational Support Servi 1312 UGEN Registrar 1313 UGEN Financial Aid Office 1316 UGEN Student Orientation 1321 UGEN Thwing Center 1323 UGEN UCITE 1326 UGEN Internat l Student Svcs 1327 UGEN Student Community Svc 1332 UGEN Student Affairs 1333 UGEN Special Events 1336 UGEN University Communication 1337 UGEN Development 1338 UGEN Undergraduate Studies 1339 UGEN Multicultural Affairs 1340 UGEN Community Services 1342 UGEN Alumni Affairs Graduate 1350 UGEN Endowment Development 1351 UGEN Annual Giving 1352 UGEN Foundation Relations 1353 UGEN Annual Giving Phone 1354 UGEN Alumni Reunion Expense 1355 UGEN Development Services 1356 UGEN Development Research 1357 UGEN Major Gifts 1358 UGEN
22. 300 4310 Movable Equipment and Maintenance Contracts 4320 Movable Equipment and Maintenance Repairs 4330 Academic Renewal amp Replacement 4331 ADA Upgrades 4332 Duct Cleaning 4333 Elevator Refurbishment 4334 Exterior Restoration 4335 Key Recoring 4336 Public Area Renew amp Misc Proj 4337 Other Facilities Maintenance 4340 Plant Maintenance Service Internal 4350 Plant Maintenance Contracts 4360 Plant Repairs Purchase 4370 Plant Repairs Work Orders 4380 Building Equipment Maintenance 4390 Card Access Systems 4391 Closed Circuit TV Security Sys 4392 Outside Lighting 4393 Roof Renewal amp Replacement 1 17 2003 C 15 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses Insurance Control 5100 5110 General Insurance 5120 Self Insurance 5150 Student Health Insurance Administrative amp Plant Control 5400 5410 Administrative Charges 5420 Plant Charges Taxes And Licenses Control 5500 5510 Real Estate 5580 Licenses amp Permits 5590 Software Licensing Agreements General Miscellaneous Control 5600 5605 Fees Miscellaneous 5610 Trustees Expense 561 1 Litigation 5620 Bad Debts 5630 Loan Origination Fees 5635 Lender Fees 5640 Unallocated Expenses 5650 Inventory Adjustments 5680 Safekeeping Custodial Services 5685 Banking Services Interest Paid Control 5700 5730 Plant 5740 Interest Paid To Current Fund Provision For Reserves Control 5800
23. 5 4 1 2001 3 0 The Basics Chapter at a glance 3 1 The Chart of Accounts 3 2 How PeopleSoft Stores Information 3 3 Understanding Effective Dates 3 4 Accounting Periods 3 5 The Process Scheduler and Process Monitor 3 6 Navigating in PeopleSoft 3 1 The Chart of Accounts Case Western Reserve University s new Chart of Accounts consists of the following 10 ChartFields Business Currency Budget a E Project Program Statistics a o Each of these ChartFields is required when recording a transaction in PeopleSoft A brief description of each ChartField is given below Business Unit The name of the company or entity for which PeopleSoft reports In our case the Business Unit will always be CWRU GL7 5 3 1 5 25 2001 Currency Code Budget Period Class Fund Account Project Grant The base currency used for all transactions for the University In our case the Currency Code will always be USD the US Dollar A defined 12 month period used to track and report on fiscal activity the University CWRU s Budget Period is July 1 June 30 The name of the Budget Period is derived from the date on which the fiscal year ends For example Budget Period 2001 ended on June 30 2001 A code used to identify limitations on funds held by the University The Class is used to satisfy external reporting requirements and does not necessarily reflect actual restrictions on the use
24. 70 MED RNA Center 2473 MED Family Medicine MHMC 2474 MED Comprehensive Cancer Ctr 2475 MED Center for Biomed Ethics 2476 MED Center for Int l Health 2477 MED Ctr for Adolescent Health 2479 MED Phys Med amp Rehab 2480 MED Medicine VA 2482 MED Psychiatry VA 2484 MED Surgery VA 2487 MED Emergency Med MHMC 2488 MED Neurology VA 2489 MED Dermatology VA 2490 MED Endocrinology Hypertensio 2491 MED Gastroenterlogy Medicine 2492 MED Geographic Medicine UH 2493 MED Geriatrics Medicine UH 2494 MED Hematology Oncology UH 2495 MED Infect Disease Medicine 2496 MED General Internal Medicine 2497 MED Nephrology Medicine UH 2498 MED Pulmonary amp Critical Care 2499 MED Rheumatology Medicine U 2621 MED Epid of Infect Disease 2636 MED Science Hlth amp Society 2651 MED Imaging Facility 1 17 2003 D 13
25. Alumni Affairs 1359 UGEN University Development 1360 UGEN Development Programs 1361 UGEN Region Program 1363 UGEN Enterprise Development 1364 UGEN WRC Alumni Relations 1365 UGEN Univ Technology Inc 1366 UGEN Admin Long Distance 1367 UGEN Admin Lines Add l 1368 UGEN Enhanced Remote Access 1369 UGEN University Insurance 1370 UGEN Admin Local Serv 1376 UGEN VP for Development 1377 UGEN Institutional Planning 1379 UGEN General Administration 1380 UGEN Commencement 1381 UGEN Thesis Binding amp Microfic 1 17 2003 D 2 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1390 UGEN Admin Cost Recovery 1401 UGEN Capital Campaign Office 1402 UGEN Corp Fdn Relations CC 1403 UGEN Planned Giving CC 1404 UGEN Prospect Research CC 1405 UGEN Communication CC 1406 UGEN Int l Programs CC 1407 UGEN Major Gifts CC 1408 UGEN Annual Giving CC 1409 UGEN Alumni Relations CC 1410 UGEN Development Systems CC 1411 UGEN Arts Sciences CC 1412 UGEN Management School CC 1413 UGEN Law School CC 1414 UGEN Medical School CC 1415 UGEN Engineering School CC 1416 UGEN Nursing School CC 1417 UGEN Dental School CC 1418 UGEN MSASS CC 1528 UGEN Parking Maintenance 1529 UGEN Custodial Health Science 1531 UGEN Facility Planning 1532 UGEN Major Maintenance Project 1533 UGEN Major Maint Il 1534 UGEN Major Maint III 1551 UGEN Asst VP for Plant 1552 UGEN Plant Purchasing 1553 UGEN Plann
26. G DSC Laboratory 2958 ENG Anal Electr Micro Lab 2959 ENG Center for Cardiovascular 2964 ENG Unfunded Computer Mov T 2965 ENG Engineering Services 2968 ENG Student Shops 2970 ENG Electrical Stores 2971 ENG Biomedical Engineering 2972 ENG Chemical Engineering 2974 ENG Electr Eng amp Comp Sci 2975 ENG Mechanical amp Aerospace En 2976 ENG Macromolecular Science 2979 ENG Civil Engineering 2981 ENG DMMS Machine Shop 1 17 2003 D 7 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments School of Engineering 3000 2982 ENG Mems Net Research 2983 ENG Research Center for Cardi 2985 ENG Ctr Automation amp Intellig 2986 ENG Technology Management 2987 ENG NSF Cmmc 2988 ENG Capri 2989 ENG TIIME 2990 ENG Case Advanced Power Inst 2991 ENG CMNP 3999 ENG Engineering General School of Dentistry 8000 1006 DEN Dean Dentistry 1324 DEN Dentistry Admissions 1325 DEN Dentistry Student Serv 1919 DEN Student Aid Dentistry 2501 DEN Dentistry General 2502 DEN Alumni Relations Dent 2503 DEN Dental Clinic 2504 DEN Dentistry Continuing Ed 2505 DEN Dent Clin AEGD 2506 DEN Dent Clinic Endodontics 2507 DEN Dent Clinic Oral Diagn 2508 DEN Dental Clinic Ortho 2509 DEN Dental Clinic Oral Surg 2510 DEN Dental Clinic Pedo 2511 DEN Dental Clinic Periodontic 2512 DEN Faculty Practice Plan 1 17 2003 D 8 Appendix D Case Western Reserve University Chart of
27. Squire Farm Major Mainten 1906 UGEN University Professor 1910 UGEN Squire Manor House Mainte 1928 UGEN Loan Fee Reduction 1929 UGEN BSN Grant in Aid 1930 UGEN Work Study Outside Agen 1931 UGEN Student Aid BSN Program 1932 UGEN Trustee s Scholarship 1933 UGEN Student Aid WRC 1934 UGEN Minority Scholars Program 1935 UGEN Student Aid Undergrad C 1936 UGEN Dean s Scholarships 1937 UGEN Provost s Scholarships 1938 UGEN Student Aid Undergrad U 1939 UGEN President s Scholarships 1940 UGEN Staff Benefits 1941 UGEN Staff Benefits Dependent 1942 UGEN Supervisory Training 1960 UGEN Library Systems amp Tech 1964 UGEN Library Services 1965 UGEN Instruct Tech amp Acad Comp 1 17 2003 D 5 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1966 UGEN Library Xerox 1967 UGEN Library Materials Arts 1968 UGEN Library Materials Manag 1969 UGEN Libr Matl Miscellaneous 1970 UGEN Library Mat l Engineeri 1971 UGEN Library Health Sciences 1972 UGEN Research Compliance 1975 UGEN Library MSASS 1976 UGEN Library Law 1977 UGEN Library Reserve 1979 UGEN Adv Tech Proto amp Integ 1980 UGEN Research Administration 1990 UGEN Interest amp Amortization 1992 UGEN ITAC 1992 1993 UGEN Instr l Tech Program 1997 UGEN ITAC 1997 1998 UGEN Post Doc Association 9999 UGEN Error department number College of Arts and Sciences 1000 1031 CAS Cont Ed Su
28. Use Other Assets and Deposits Retained for Future Use Prepaid Expenses Retained for Future Use Inventories Reserves Reserves Retained for Future Use Retained for Future Use Retained for Future Use Deposits Accumulated Surplus Deficit Retained for Future Use Accumulated Surplus Deficit University General Accumulated Surplus Deficit Subsidiaries Retained for Future Use Retained for Future Use Accumulated Surplus Deficit Management Centers Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Individual funds are assigned sequentially within the categories listed above for each fund Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Current Restricted Fund Fund 20000 Fund Balancing Current Restricted Funds Fund 20001 20999 Investments Temporary Undistributed Funds Fund 21000 21999 Cash and Temporary Investments Fund 22000 22999 Temporary Undistriobuted Funds 22000 22099 Retained for Future Use 22100 22199 Retained for Future Use 22200 22299 Investments Temporary Undistributed Funds 22300 22399 Retained for Future Use 22400 22499 Temporary Undistributed Funds Holding Accounts 22500 22599 Temporary Undistriobuted Funds Holding Accounts 22600 22699 Temporary Undistributed Funds Holding Accounts 22 00 22799 Temporary Undistributed Funds Holding Accounts 22800 22899 Tempora
29. aas i Aifihishe al Foreign Cumnercy Coida Click OK to return matching lines A Note About Large Journals To reduce the amount of network traffic and improve overall performance only the first 25 lines of a journal are loaded at a time The row group selector allows you to load additional lines as necessary Use the arrows to load the previous 25 lines the next 25 lines or jump to the beginning or end of the journal If you wish to load more lines at a time simply change the number in the box provided E sE GL7 5 5 7 4 1 2001 5 3 Submitting Standard ournals GO Process Financial Information Process Journals The Journal Entry consists of two panels e Journal Entry Header e Journal Entry Lines You should always begin with the Journal Entry Header Journal Entry Header The header contains the information that uniquely identifies the journal business unit journal ID and journal date It also contains options that will enable you to quickly set up adjusting and reversing entries Use Journal Entry Header Add Business Unit CWRU GL Jewel iD HEF Cancel The ADD JOURNAL ENTRY prompt will be displayed The default values for Business Unit and GL Journal ID should be selected The journal date may be changed if desired Journals dated in a future accounting period will not be posted until that period GL7 5 5 8 4 1 2001 A The journal date determines the accou
30. artFields 6 2 Using the Crossover Table ChartField inquiry is a useful tool for becoming familiar with the PeopleSoft chart of accounts Users can inquire on the valid values for each ChartField and use the CrossOver table to convert from the FMS chart of accounts to the PeopleSoft ChartFields 6 1 Inquiring on Chart ields Detailed information can be obtained on any of the ChartFields as well as SpeedType and CrossOver tables GO Design ChartFields Use File Git View Go Faworles Les Rept Helo Bl e x opojm t 1 all l Selecting one of the options for example Account Update Display All will display the following prompt box GL7 5 6 1 4 1 2001 liptatheTisplay All dinner A Reminder UPDATE DISPLAY will show you the most current record and any future records in a table UPDATE DISPLAY ALL will allow you to scroll through all records in any table including current future and historical records You can enter the account number directly or use the search function to look up a value To search on a value click the SEARCH button Update Tice A Aeon WoO Omet Urata a Ht CHAU Enu Engg rpyuni Faahi Erg Arresi Fiep Ences Doke Ervces Chi Enc See Lo Per Lol MENAN na Disbubon Logai Erat Fishes Cie E PAS Fa Jar Notice the message at the bottom of the screen that indicates More matching entries were found than ca
31. atel ine Choose CLIENT as the Run Location and click on the appropriate report name at the bottom of the screen Select WINDOW as the Output Destination Click OK to run the report A Select WINDOW as the output destination for Crystal Reports The report viewer will open automatically when the report is finished The viewer allows you to print the report and or save the report in a variety of formats mi Bal ifi wan wji aj ajaj y Ja CHCLN Jollee Coed oie DB Pua Ea Liki freee eee LE Pep Eo Lt Aes domme EEF Smr ollie e ea i Eme E Fe E CS m a O hs ee as z Ten i EF m i TIFE rE a anr Tusi i ah ar opel Tog Pico i bemi eee e oe ei e a se E ie P 4 1 2001 The toolbar on the viewer allows you to navigate between pages of the journal print it out save it to a file and zoom in and out Crystal Viewer Toolbar Navigation Buttons i i lot pim Print Save Report Sle Zoom In Out 100 E GL7 5 4 1 2001 4 8 4 3 nVision Reports nVision is a modified Excel reporting tool which provides many simple or summary reports in an easily modified spreadsheet format Many nVision reports have been developed and are available on demand See Appendix A for a list of available nVision reports Running an nVision report requires the understanding of 3 major components the Report Layout the Scope and the Report Request Report Layout The report layout is the layout record or tem
32. be shown as follows Use CWRU Parent Inquiry CWRU Header Info Update Display GL7 5 3 10 5 25 2001 Note In some cases your actual panel selections may look slightly different than those given in this manual due to varying levels of security The title bar on each panel indicates your current window menu item and panel group The tool bar provides push button convenience for several common functions and the folder tabs allow you to quickly jump from one panel to the next within a panel group Window Panel Group Menu Bar Title Bar DCrmyn haritik Use Projeni Uran m TT Tool Bar Beles chomn eel lo ael Sheol lard Foler Tabs Control Rules Some of the buttons on the toolbar are not used or were inactivated during the customization process A list of the commonly used buttons and their functions is given on the following page GL7 5 3 11 5 25 2001 The Main Toolbar Fl ial a Ei lt E Hi S GL7 5 Save changes Run process Run process with the saved parameters Cancel Do not save changes Next item in search list Previous item in search list Show search list Next panel in the group Previous panel in the group Next menu item Previous menu item Insert a row after current row Delete current row Browser back Browser forward Add a record Update Display Update Display All 5 25 2001 Function Keys Quick Reference The following key stro
33. ccounts 1100 2999 Salary Expenses Faculty Control 1100 1110 Professors Full Time 1115 Professors Part Time 1120 Assoc Prof Full Time 1125 Assoc Prof Part Time 1130 Asst Prof Full Time 1135 Asst Prof Part Time 1140 Instructors Full Time 1145 Instructors Part Time 1180 Early Retirees 1190 Visiting Prof Full Time 1195 Visiting Prof Part Time Academic Supporting Staff Control 1200 1220 Graduate Assistants 1223 Prof Degree Student Full Time 1224 College Work Study Stipends 1225 Graduate Non Tax Tuition Deduction 1226 Fellow Teaching Support 1227 Graduate Tutor 1228 Graduate Students Part Time 1229 Grad Stud With Appt Not Enroll 1230 Professorial Lecturers 1240 Special Lecturers 1250 Teaching Associates 1260 Full Time Lecturers 1270 Research Scholars 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 1100 2999 Salary Expenses Research Personnel Control 1300 1310 Research Associate 1320 Research Scholars 1330 Senior Research Scientist 1340 Principal Research Scientist 1350 Research Professor 1360 Research Associate Professor 1370 Research Assistant Professor 1380 Senior Research Associate Student Control 1400 1410 Student Help Undergraduate 1420 Student Help Graduate 1430 Dormitory Counselors 1450 Undergraduate Student Not Enrolled 1460 Graduate Student Not Enrolled Administrative amp Clerical Control 1500 1510 Administrative 1520 Profe
34. ds are used in PeopleSoft General Ledger to define the consecutive months within a fiscal year Periods must be specified when running report requests or job processes The periods that have been established for CWRU are listed below Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 Period 10 Period 11 Period 12 July August September October November December January February March April May June Note that in addition to the periods listed above Prior year balance forwards will be recorded in Period 0 All balances in Period 0 are recorded automatically after the prior year close No manual adjustments can be posted to this period All year end adjustments will be recorded in the closing period Period 998 A IMPORTANT When running year end reports you must include Period 998 in your report request in order to see year end activity GL7 5 5 25 2001 3 6 3 5 The Process Scheduler and Process Monitor A process in PeopleSoft is simply any task that is executed by the system The most common process types are programs and reports You will see the Process Scheduler whenever you attempt to run an SQR or Crystal report The Process Scheduler allows you to run reports on your local computer and choose where the results are sent Process Scheduler Bequest xj Operate iD DR Fun Conbol I CWRU SOR Run Location Duguk Desio f Chant Sener C Fie F Ponts C Window teeter fe L_oe_
35. e NOTE PeopleSoft loads cache files on to your computer the first time you sign on It may take up to several minutes for the initial PeopleSoft window to appear Once the cache files have been loaded subsequent sign on attempts will be noticeably faster 2 3 Changing Your Password PeopleSoft passwords expire every 180 days You will receive an automated e mail message approximately 2 weeks in advance indicating that it is time to change your password Please keep the following restrictions in mind when choosing a password e Passwords must be 6 8 characters in length e Passwords cannot be reused e You cannot reuse passwords that have been used on any other mainframe system e Your password cannot contain your name user ID or other easily guessed word e Passwords cannot change by a single character i e you cannot add a number or increment a number from your previous password GL7 5 2 3 4 1 2001 e Your password cannot be changed more than once per day e Multiple unsuccessful attempts to change your password more than 4 will result in the suspension of your user ID Please contact the PeopleSoft trainer if you are having difficulty changing your password e If you are using Harbor and or EUSS these passwords must be synchronized with your PeopleSoft password Do not attempt to login to PeopleSoft to change your password Password changes are handled through a web browser 1 e Internet Explorer or Netscape
36. e cell and click DRILL on the menu bar for options Et ox Help Aenount by Parad apatman bry Parc Tacair bre Prodr il bry Ferke fancied barna Lines BP Det Depending on the type of report that you are drilling on you may be able to drill down to journal line account or department detail You will not be able to drill to AP detail since the accounts payable system is outside of PeopleSoft Each time that you drill down in a report another query is run and the results are displayed in a separate worksheet Use the WINDOW menu item to toggle between your original report and your drill down reports If prompted for Drill Down Options choose DRILL DOWN WITHIN SUMMARY LEDGERS FregteSelt tte Clee Cele Translate Summer Ledgerin ete Csel GL7 5 4 15 4 1 2001 4 4 Ad Hoc Queries Users have the ability to run ad hoc queries in PeopleSoft These queries are written by members of the Controller s Office and saved in a public location where users can access them at any time Queries can be prompt driven or static depending on the users needs Query results can be displayed directly on the screen or exported to an Excel spreadsheet In some cases the query can also be exported as a Crystal report Run This option will display the query results in the currently active PeopleSoft window Excel This option exports the query results to an Excel spreadsheet You must have Excel 95 or newer installed on your c
37. ed Investment Advisors 0206 Investments Control 0207 Other Invest Int l Borrowing 0211 Stocks Common and Preferred Open Item 0212 Bonds and Notes Open Item 0213 Real Estate Open Item 0214 Other Investments Open Item Account 0226 0250 Property Plant and Equipment 0226 Land 0227 Non Government Buildings 0228 Government Building 0229 Equipment 0230 Books 0231 Non Government Depreciation 0232 Government Depreciation 0233 Non Government Construction 0234 Non Government CIP Movable Equipment 0235 Government Construction 0236 Government CIP Movable Equipment 0237 CIP Design Costs 0238 CIP Construction Costs 0239 CIP Administrative Costs 0240 CIP Outside Goods amp Services 0241 CIP CWRU Departmental Costs 0242 CIP Utilities CWRUnet Costs 0243 CIP Capitalized Interest Account 0251 0275 Funds Held in Trust by Others 0251 Funds Held in Trust by Others Account 0276 0299 Retained for Future Use 1 17 2003 C 3 Appendix C Case Western Reserve University Chart of Accounts Accounts Liabilities and Net Assets Account 0301 0325 Accounts Payable and Accrued Expenses 0301 Accounts Payable 0302 Accrued Expenses 0303 Insurance Claims Open Item 0304 Payroll Payable 0305 Payroll Deductions 0306 Payroll Taxes 0307 Payroll HVA Accrual 0308 Self Insurance Reserves 0309 Accounts Payable Open Item 0310 Payroll Payable Open Item Account 0326 0350 Deferred Income and Depos
38. egistrar 1030 MED Vice Dean Students 1032 MED Medicine Public Affairs 1918 MED Financial Aid 1921 MED BSTP Program 1922 MED Medical Science Training 1946 MED Mol Virology Tuition Ret 1947 MED MSTP Tuition Return 1948 MED Anatomy Tuition Return 1949 MED Molecular Bio Tuition Ret 1950 MED Epidemiology Tuition Ret 1951 MED Biochem Tuition Return 1952 MED Nutrition Tuition Ret 1953 MED Pathology Tuition Ret 1954 MED Pharmacology Tuition Ret 1955 MED Physiology Tuition Ret 1956 MED Neurosciences Tuition Ret 1957 MED Genetics Tuition Ret 1958 MED Biomed Ethics Tuition Ret 1959 MED Anesthesiology Tuit Ret 2401 MED Pharm BRL Freezer 2402 MED Biochemistry Stockroom 2403 MED Pathology BRL Freezer 2404 MED Anatomy 2405 MED Molec amp Microbiology 2408 MED Epidemiology amp Biostatist 2409 MED Electron Microscope 1 17 2003 D 11 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments School of Medicine 6000 2410 MED Medicine Special 2411 MED Biochemistry 2412 MED Medicine Continuing Ed 2413 MED Vice Dean Med Education 2414 MED Transgenic Core Facility 2415 MED Microscopy Research Ctr 2416 MED Dermatology UH 2417 MED Ctr for Memory amp Aging 2418 MED Emergency Med UH 2419 MED Anatomy Mortuary Medici 2420 MED CCSB NMR Facility 2421 MED Nutrition 2422 MED Neurology UH 2423 MED Scientific Instr Repair 2424 MED Research amp MHMC 2426 MED
39. elated to a specific construction project Identifies operating and academic units within the University and tracks fiscal activity for each of these units A complete list of Department ID s can be found in Appendix D Similar to FMS budget numbers the Program Code is used to sort expense transactions by major budgetary area i e operating research special program instructional etc The Statistics Code is used to track statistical information Only one statistics code has been established This code is used by Endowment Accounting to track endowment units 3 3 3 2 How PeopleS oft Stores Information PeopleSoft General Ledger is a giant relational database that stores information in a number of tables The ledger and journal tables are the main transaction tables in PeopleSoft This is where all of the financial information for the University is stored The values in these tables can only be manipulated by journal entries A separate journal line is created for every transaction i e an accounts payable charge or a paper journal submitted by a department Ledger Table The ledger table stores balances for each combination of ChartFields Reports such as the summary portion of the Expense Statement use this table to determine the total expenses or income for a particular project or department This table summarizes the activity from the journal lines table J ournal Lines Table The journal lines table stores each transact
40. elow Performance is directly related to processor speed and memory since most processing takes place on the client s computer It is recommended that you run PeopleSoft on a newer system to obtain optimal performance Using ATM Network Connection e Pentium Processor 250 MHz or faster e 64 MB RAM e 100 MB Hard Disk Space Using Ethernet Connection e Pentium Processor 250 MHz or faster e 32 MB RAM e 100 MB Hard Disk Space 2 2 Logging onto the System Once your ID and password have been setup logging on to PeopleSoft is easy The PeopleTools icon should be on your desktop ae PeopleTools GL7 5 2 1 4 1 2001 Double click on this icon to reach the following sign on screen PeopleSoft synon ae 19081955 Pe Copenghl fc 198 1959 Fepasa Inz Enter Sigon Infomation Below Connect Type DESHE wie DEZ Connect w The Database Name should already be filled in for you You will need to enter your user ID and password then click OK If the PeopleTools icon does not appear on your desktop you may open the sign on screen by clicking on the PeopleTools icon in the program folder Start Programs PeopleSoft 7 5 Select PeopleTools Once you enter your sign on information you should see the following PeopleTools splash screen iii a a na i i a ople To ols A 5 GL7 5 2 2 4 1 2001 This screen will disappear and be replaced by an active PeopleSoft window Alsi Oe Sie Ss Se Sic ev
41. eposits Various Deposits Various Undergraduate Student Government University Program Board Media Board Activities Deposits Various Deposits Various Deposits Various Retained for Future Use Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 Income Funds Fund 90001 90999 Fund 91000 91999 Fund 92000 92999 Fund 93000 93999 93000 93499 93500 93999 Fund 94000 94999 94000 94099 94100 94199 94200 94299 94300 94399 94400 94499 94500 94599 94600 94699 94700 94799 94800 94899 94900 94999 Fund 95000 95999 95000 95099 95100 95199 95200 95299 95300 95399 95400 95499 95500 95699 95700 95799 95800 95899 95900 95999 Fund 96000 96999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Tuition and Fees Retained for Future Use Retained for Future Use Gifts Annual Fund Gifts Unrestricted Gifts Other Income Indirect Cost Recovery amp Income Sweep Endowment FHBO Income Retained for Future Use Retained for Future Use Retained for Future Use Miscellaneous Income Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Other Income Auxiliary Enterprises State Appropriations Organized Activities Retained for Future Use Retained for Future Use Retained for Future Use Retained for Fut
42. ew value in the VALUE box and click OK The new value that you entered will now appear on the Scope Definition screen GL7 5 4 13 4 1 2001 Freeplrtcll nijem M oe Die Repeat this procedure for each field in the Fields section until all of the fields have been defined Once all fields have been defined click the SAVE button A You must save the scope definition once you have changed all of the fields Running the Report Once the Report Layout has been opened and the Scope has been defined you are ready to run the report request J i rol Fai ni Hye ene ire F E i y em F f Sy er a L E J r E ir i D J a I i DE l F 7 p e a s GL7 5 4 14 4 1 2001 Click the RUN CURRENT REPORT button or use the icon on the right hand toolbar to run the report Your report will be run and the results will be posted in a new worksheet where it can be printed saved or copied as desired If running multiple instances of this report simply change the Scope Definition and rerun the report Since the report layout remains open in the background you will not need to open a new report request Drilling Down Since nVision reports are generally summary reports there is a handy tool available to view the underlying detail nVision allows you to drill down to see more detailed information on a specific dollar amount on your report To drill down on a dollar amount highlight the appropriat
43. expense class Do not include dashes or other non numeric characters when entering the FMS account number ENTER AS 241 1221 2411221 You may also use the Search feature by entering a partial FMS account number and clicking SEARCH GL7 5 6 4 4 1 2001 All of the corresponding ChartFields will be displayed SpeedTypes can be viewed using the SpeedType table however you cannot cross reference SpeedTypes with the FMS chart of accounts in PeopleSoft A web page is available that allows you to enter your FMS account number and see the corresponding SpeedType in PeopleSoft The URL to this web page is GL7 5 6 5 4 1 2001 7 0 Project Information Chapter at a glance 7 1 CWRU Project Inquiry TA CWRU Segment Inquiry Notice of award information is imported into PeopleSoft daily from Research Administration The Notice of Award information is split between these three screens in PeopleSoft Project Grant This panel contains the information vital to PeopleSoft s functionality project ID name type start and end dates project status and roll up relationships CWRU Project This panel contains all of the notice of award information related to the parent number ORA serial number home department equipment title billing code etc CWRU Segment This panel contains all of the notice of award information related to the segment number home department location code indirect cost rate etc The information from the above
44. haritable Remainder Annuity Trust CRAT Funds Fund 66000 66999 Charitable Remainder Unitrusts CRUT Funds Fund 67000 67999 Charitable Lead Trusts Fund 68000 68999 Retained for Future Use Fund 69000 69999 Retained for Future Use Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 B 8 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Funds Held in Trust by Others Fund 70000 Fund 70001 70999 Fund 71000 71999 Fund 72000 72999 Fund 73000 73999 Fund 74000 74999 Fund 75000 75999 Fund 76000 76999 Fund 77000 77999 Fund 78000 78999 Fund 79000 79499 Fund 79500 79999 Fund Balancing Funds Held in Trust by Others Retained for Future Use scholarships Fellowships Prizes and Awards Library Gifts Professorships Research Gifts Institutional Gifts Unrestricted Gifts Special Gifts Plant Gifts Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 Agency Funds Fund 80000 Fund 80001 80999 Fund 81000 81999 Fund 82000 82999 Fund 83000 83999 Fund 84000 84999 Fund 85000 85999 Fund 86000 86999 Fund 87000 87999 Fund 88000 88999 Fund 89000 89999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Fund Balancing Agency Funds Retained for Future Use Deposits Various Deposits Various D
45. ing amp Construction 1554 UGEN Plant Admin amp Gen 1555 UGEN Protective Services 1556 UGEN General Campus Maintenance 1557 UGEN Building Maintenance 1558 UGEN University West 1559 UGEN Key Shop 1560 UGEN Grounds Maintenance 1561 UGEN Custodial Services 1562 UGEN Utilities 1563 UGEN Harcourt Facility 1564 UGEN Maintenance Zone 4 1565 UGEN Maintenance Zone 3 1566 UGEN Maintenance Zone 2 1567 UGEN Maintenance Zone 1 1568 UGEN Trucking 1569 UGEN Vehicle Maintenance 1570 UGEN Plaque Maintenance 1571 UGEN Leased Space 1572 UGEN Signs 1 17 2003 D 3 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1573 UGEN Campus Planning 1574 UGEN Athletic Facilities 1575 UGEN Plant Cost Recovery 1576 UGEN Radiation Safety 1577 UGEN Environmental Affairs 1583 UGEN Room Reservation 1584 UGEN VA Leased Space 1585 UGEN Mt Sinai Maint Zone 1601 UGEN Graduate House 1602 UGEN Cutler Hitchcock Pierce 1606 UGEN Taft Taplin Smith Cutt 1607 UGEN Norton Raymond Tyler S 1608 UGEN Magnolia House 1622 UGEN Murray Hill Dorms 1623 UGEN Murray Hill Fraternities 1625 UGEN Scholars House Res Life 1626 UGEN Clarke Tower 1627 UGEN Carlton Road Dorms 1628 UGEN Carlton Road Fraternities 1629 UGEN General Housing Facilitie 1630 UGEN Housing Custodial 1631 UGEN Housing Maintenance 1635 UGEN University Housing Office 1636 UGEN Cutler Hitchcock Res Lif 1637 UGEN Taft Taplin Res Life 1638 UGEN N
46. ion that is entered into PeopleSoft Reports such as the detail section of the Expense Statement use the journal lines table to obtain their data Because of the volume of data stored reports that use this table tend to have a longer runtime than report that use smaller tables GL7 5 3 4 5 25 2001 3 3 Understanding Effective Dates When you update existing information you do not want to lose or overwrite the data already stored in the database To retain history you can add a new data row identified by the date when the information goes into effect an effective date Effective dates allow you to keep history current and future information in tables You can use the information to look at what has happened up until now and plan for the future The system categorizes effective dated rows into three basic types Future Data rows that have effective dates greater than the system date today s date There can be more than one Current The data row with the greatest effective date less than or equal to today s system date Only one row is the current row History Data rows that have effective dates less than the effective date of the current data row There can be more than one Below is an example of how annual budget information might be stored in an effective dated table 7 1 99 9999 10 000 7 1 00 9999 12 000 7 1 01 9999 15 000 7 1 02 9999 18 000 GL7 5 3 5 5 25 2001 3 4 Accounting Periods Accounting Perio
47. itor lists any processes that are currently running as well as processes that were recently run The most recent or current process will be displayed at the top of the list The status of each process is listed in the rightmost column GL7 5 3 8 5 25 2001 Status Description Initiated PeopleSoft is accepting the request made by the Process Scheduler and is setting up the process to run Processing The report is currently processing Success The process has finished successfully Error A network or server error has occurred You will need to re run the process The Process Monitor updates the status of your processes when it is first opened After that you must update the status manually by clicking the bad icon and Sparky the dog will fetch the status for you GL7 5 3 9 5 25 2001 3 6 Navigating in Peoples oft PeopleSoft utilizes a pull down style menu system This menu system is used to navigate through the various panels Related panels are grouped together into panel groups The panel groups are displayed by clicking on the appropriate item on the menu bar Individual panels are subsequently displayed by clicking on the appropriate panel group Panel Options i E Menu Bar Panel Group AUF oe frau Int 1 UpdateDmplry Throughout this manual panel selections will be given in the following format Menu Item Panel Group Panel Option The selection in the figure above for example will
48. its 0326 Deposits Other 0327 Deferred Income 0328 Rental Properties Reserves 0329 Agency Funds 0330 Key Deposits Open Item 0331 Rental Deposits Open Item 0332 Liability for Derivatives Account 0351 0375 Annuities Payable 0351 Annuities Payable 0352 Annuity Payments Account 0376 0400 Bonds and Notes Payable 0376 Bonds Payable 0377 Notes Payable Account 0401 0489 Loans 0401 Federal Loans Refundable 1 17 2003 C 4 Account 0490 0499 0490 0491 0492 0495 0496 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Liabilities and Net Assets Net Assets Surplus PS Conversion Expense Error Offset University Funded Reserves Net Investment in Plant Net Assets Appendix C Case Western Reserve University Chart of Accounts Accounts Income Account 0501 0525 Tuition and Fees 0501 Prior Year Tuition 0502 Regular Tuition 0503 Summer Tuition 0504 Late Fees 0505 Application Fees 0506 Course Lab Fees 0507 Graduation Fee 0508 Continuing Education Degree 0509 Student Technology Fee Account 0526 0550 Endowment Income 0526 Endowment Income 0527 Funds Held in Trust by Others Income 0528 Department FHBO Income Account 0551 0575 Gifts and Pledges 0551 Endowment Gifts Unpooled 0552 Endowment Gifts Pooled 0553 Annual Fund Gifts 0554 Non Interest Bearing Gifts 0555 Gift Transfers Restrictions 0556 Endowment Principal Invasions 0557 Endowment Principal Invasions P
49. kes can be used instead of the icon button toolbar Function Keys Shift F1 Help F2 Moves to next panel in panel group Moves to previous panel in panel group F4 Displays list of valid values Displays partial list of valid values C mows o oS Special Keys Turns on checkbox activates pushbutton Moves left turns on radio buttons Moves right turns on radio buttons Scrolls down through rows of data Alt TL Opens and closes a drop down list Saves if Save toolbar is enabled E Cancels the Panel CAUTION This will close the panel without saving your work and without prompting you to save your work To Scrolls up through rows of data En De ce T SC GL7 5 3 13 5 25 2001 4 0 Reporting Tools Chapter at a glance 4 1 SQR Reports 4 2 Crystal Reports 4 3 nVision Reports 4 4 Ad Hoc Queries PeopleSoft utilizes a variety of reporting tools to present financial information Reports are generated using one of the following report formats SQR Crystal or nVision In addition raw data can be extracted from the system using PeopleSoft s Query tool Each of these reporting options and their differences will be discussed in this chapter 4 1 SOR Reports SQR Structured Query Reporting is a powerful database query language used for complex and detailed report writing Many SQR reports are available on demand and can be obtained through the CWRU Financial Reports menu item See Appendix A for a complete list
50. lds Notice that this report allows you to span accounting periods This gives you the ability to combine multiple months worth of data into a single report This option is not available with all reports Once the required parameters have been entered click on the traffic light Ed to run the report The next screen you see will be the Process Scheduler Proves St bruer Arsi i ox Operter ID DWAJ Fun Corie ID CWRA_SORI Funlocstien Oca Dasingien f Cen C Sevi m Ae C Prie EO wea a ee fine 11 07 00 AM None Saeed be eee Dalal K Upge ERT i lho Epea Sit Erdos OLSD CWRU SOF Ripi GL7 5 4 3 4 1 2001 Choose CLIENT as the Run Location and click on the appropriate report name at the bottom of the screen Also select the Output Destination FILE or PRINTER If saving to a file enter the path and file name If you have selected Printer as the Output Destination enter the printer port of your local printer usually LPT 1 or the path of your network printer Click OK to run the report A SQR report cannot be run to a window Select FILE or PRINTER as the output destination SQR reports should be run one at a time Running multiple SQR reports simultaneously may cause undesirable results GL7 5 4 4 4 1 2001 4 2 Crystal Reports Crystal Reports is a reporting tool that is integrated with PeopleSoft s query function providing
51. mmer Country 1033 CAS Senior Scholars 1034 CAS Travel Programs 1035 CAS Dean Arts Hum Soc amp Beh 1036 CAS University Bands 1037 CAS CAS Development 1038 CAS Continuing Education 1039 CAS Dittrick Museum 1051 CAS Dean Arts amp Sciences 1052 CAS CAS Summer Programs 2307 CAS Art 2308 CAS Art Studio 2309 CAS Teacher Licensure 2310 CAS Dance 2317 CAS Classics 2320 CAS Modern Languages amp Litera 2322 CAS Theater 2325 CAS English 2333 CAS History 2343 CAS Music 2344 CAS Music Education 2347 CAS Philosophy 1 17 2003 D 6 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments College of Arts and Sciences 1000 2353 CAS Political Science 2357 CAS Psychology 2359 CAS Religion 2363 CAS Communication Sciences 2367 CAS Sociology 2369 CAS Anthropology 2371 CAS CAS Faculty Set Up 2372 CAS CAS Matching 2373 CAS CAS Initiatives 2374 CAS SAGES 2921 CAS Astronomy 2922 CAS Chemistry 2929 CAS Mathematics 2930 CAS Statistics 2931 CAS Biology 2933 CAS Geological Sciences 2936 CAS Physics School of Engineering 3000 1040 ENG Dean Engineering 1042 ENG Engineering Develop 1043 ENG Assoc Dean Engineering 1050 ENG CIT Accounts 2923 ENG Design Center 2935 ENG Materials Sci amp Engineeri 2941 ENG Microstar Character Labor 2942 ENG Alcom 2943 ENG MFL Cost Center 2944 ENG MTS Center 2946 ENG Microgravity Center 2957 EN
52. n be displayed This message indicates that not all accounts are listed in the results box To narrow your search enter the first couple of digits of the account number you are interested in and click the SEARCH button again For example enter 31 and click search GL7 5 6 2 4 1 2001 m All entries that begin with 31 will be displayed Choose from the list by highlighting your Selection and clicking OK Choose the following account number 3110 The following detail screen will appear Design ChiaerbPinics Ls Az pur ajajeix BOM So Alo Sef See aielale Detailed information may be obtained on any of the ChartFields or on the SpeedType and CrossOver Tables by repeating the steps above GL7 5 6 3 4 1 2001 6 2 The CrossOver Table The CrossOver table is used to convert FMS data from each of the feeder systems to the correct ChartFields in PeopleSoft This table also provides a useful tool for users wishing to convert from the FMS chart of accounts to the PeopleSoft ChartFields Use CWRU Crossover Table Update Display You will be prompted for an 11 digit CWRU account number Update Display LARU Crossover Table S CWRU 11 diga account number 2471221 L CWAU Acti Carcel Seench Use Query For FMS asset liability and income accounts enter the 11 digit number as it appears in the FMS chart of accounts For FMS expense accounts enter the 7 digit account number without an
53. nd as the expense activity 4 1 2001 Account 0001 0099 Account 0100 0299 Account 0300 0499 Account 0500 1099 Account 1100 9999 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Retained for Future Use Assets Liabilities and Net Assets Income Expenses Appendix C Case Western Reserve University Chart of Accounts Accounts Assets Account 0101 0125 Cash and Temporary Investments 0101 Bank Cash 0102 Petty Cash Open Item 0103 Endowment Cash Unpooled 0104 Fund Balancing 0105 Temporary Investments 0106 Cash Reclassification Account 0126 0150 Accounts and Notes Receivable 0126 Accounts Receivable 0127 Notes Receivable 0128 Grants Receivable 0129 Contracts Receivable 0130 Letter of Credit Receivable 0131 Miscellaneous Accounts Receivable Open Item 0132 Salary Receivable Open Item 0133 Other Receivable Open Item 0134 Allowance for Doubtful Accounts 0135 Other Receivable Account 0151 0175 Pledges Receivable 0151 Pledges Receivable Account 0176 0200 Prepaid Expenses and Other Assets 0176 Inventories 0177 Advances Research 0178 Prepaid Expenses 0179 Investment in Associated Entities 0180 Advances Other 1 17 2003 C 2 Appendix C Case Western Reserve University Chart of Accounts Accounts Assets Account 0201 0225 Investments 0201 Stocks Common and Preferred 0202 Bonds and Notes 0203 Real Estate 0204 Other Investments 0205 Pool
54. nting period to which the journal will post Be sure that your journal date falls within the correct accounting period Click OK to move on to the Journal Entry panel The Journal Header screen will appear Process Journals ise kurma brtry OFT Fie Edit Wew Go Favorbes Ue Inquire Report Help Header lines Totsts lime CHAU Jounal Leng Desuiptun Leiga Group ACTALS F Aw Ledge l I Bapan Badge Checking Hm I vdiuating Entiy ts Piece Tai Eai E FPariod 1a Enter a description in the Long Description box The current period month will automatically be selected If this is a year end adjusting entry click the ADJUSTING ENTRY box and Period 998 will appear as the accounting period You may also include a reference number on the journal header if you like This reference number is optional and for your own organizational purposes J ournal Entry Lines Once the Journal Header is complete click on the Lines tab to record your transactions The Journal Entry Lines panel is where your debits and credits will be recorded GL7 5 5 9 4 1 2001 Process Journals Use Journal Enbry OFI Fle BEE Wee Go Pierii Lie inpia 3 Pesert Hel agx ma e a EE amaa MEE Aa Aee Une CaP Journal EST Dale DADS Unt Cw E abii 000 i Credi 0m Sone Speed pe Erk Ere Click the SPEEDTYPE button and enter the 6 digit SpeedType PeopleSoft will use the values stored in the SpeedType table to automatically
55. omputer to utilize this option Crystal Few queries are available in this format Exporting query results to a Crystal report requires that a template be created when the query is setup A Crystal template is only created when specifically request 4 4 1 Running a Query View Navigator Display Query LEHU en ee Ea Pie Edi sa Go Prerim Rapt heip 9 a Fara Flare af Tota eie Bar ntes Pa r her Higi Popup Mor Fiii Sah boiar Depis GL7 5 4 16 4 1 2001 A list of all available queries will be displayed Scroll through the list to find the desired query Customized queries will have a query name beginning with the word USER Pie Et Were Ga Paeoien Fapt Hale A sex Dan SS amp Sle fe ele l CALERA PUP FIF SA SERMONE MED COST _ amp SF USA eT _DEPT_J SA USERDOH L KIERAN EC Se USA La E SA USER DO06 __EHOCWMERT EF LEAL AULT _OEPT_Poe SA USERDODB_ PENJ BDST SPUR CA OER SA USER 0__IAW _LNES F SF UFR PRCT _ePa oY USER 2_JAW _UNE_FA SEL CTE A SA USER _IDC_ Baa CHER So USERS eS Bee SA USA e_ WCOME_PY_F SLADE WAAAY SA USER S SCONTARE si I PPO ri HOL TI Fr i Right click on the query name to see a list of run options O PUMDED SEEI MED Cort S SALEM ACCT EPT a EERIE SJERP Rin bg Eal Fauermooce p Runba Orpa FIERI TJERI CeLETROGS0 FR LHES JE SYLEEROOI __PROUECT_eN SHEEP JAN LIME Fi PLES RST Aa a LEEROOI4 DC BASE OVER FJERNE DC RSE Line
56. on 2995 Fringe Hospital Billing 2996 Fringe Third Party 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses General Supplies Control 3100 3110 Stationary amp Office Supplies 3111 Engineering School Instr Rm Supply 3113 A F Bedding 3114 A F Animal Purchases 3115 A F Cage Washing 3120 Lab Instruction amp Research Supplies 3122 Deposits Tanks Drums Etc 3123 Core Lab Supplies 3126 Minor Expendable Equipment 3130 Advertising and Promotional 3140 Food Supplies 3150 Laundry Dry Cleaning 3160 Catalogs and Publications 3170 Book Periodicals Subscriptions Binding 3180 Computer Software 3199 Online Transaction Default Internal Service Control 3200 3220 Computing Charges 3233 Paper Shredding 3249 PC Software 3260 Chemical Waste Disposal 3261 Copy Charges 3270 Animal Facilities 3280 CWRUnet 3290 Cost Center Charges Outside Services Control 3300 3310 Temporary Help 3320 Professional amp Consulting 3321 Consulting Flex Benefits 3324 Consultant Study Participant Travel 3340 Stipends Allowances Non CWRU Individuals 3350 Plant Security 3360 Royalties 3371 Patient Care 3372 Salaries Fringe Benefits 1 17 2003 C 13 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses 3373 Other Purchases 3375 Cable Services 3376 Reimburse Foreign Independent Contractors 3377 Study Pa
57. ooled 0558 Endowment Principal Balances 0559 Endowment Principal Balances Pooled 0560 Endowment Excess Income 0561 Endowment Excess Income Pooled 0562 Transfers from Other Funds 0563 Transfers from Other Funds Pooled 0564 Gifts Departmental 0565 Pledge Revenue Account 0576 0600 State of Ohio Appropriations 0576 State of Ohio Appropriations 1 17 2003 C 6 Account 0601 0650 0601 0602 0603 0604 0605 0606 0607 0608 0609 0610 0611 0612 0618 Account 0651 0675 Account 0676 0700 0676 0677 0678 0679 0680 0681 0682 0683 Account 0701 0799 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Income Other Sources Short Term Investment Income Rental Income Prior Year Income Fines and Penalties Miscellaneous Income Organized Activities Rental Income Other Other Income Continuing Ed Income Open Item Continuing Education Income Short Term Investment Income Open Item Rental Income Real Estate Open Item Other Income Open Item Auxiliary Services Dormitories Regular Dormitories Other Food Services Auxiliary Services Charge Backs Auxiliary Services Appropriation Food Service Other Investment Income Investment Income Realized Gain or Loss on Investments Appreciation Depreciation of Funds Held in trust by Others Endowment Income Earned Endowment Income Distributed Realized Gain or Loss on Investments P
58. ooled Unrealized Investment Appreciation Unrealized Derivative Appreciation Financial Statement Reclassifications Fin Stmt Reclass Endowment Inc Fin Stmt Reclass Endowment P amp L Fin Stmt Reclass Loan Expense Fin Stmt Reclass CIP Expense Fin Stmt Reclass Plant Investment Fin Stmt Elim Int l Borrow Account 0800 0899 0801 Account 0900 0925 0901 Accounts 0926 0999 Accounts 1000 1025 1001 Accounts 1026 1050 1026 1027 1028 1029 1030 1031 1032 1033 1034 1035 1036 1037 1038 Accounts 1051 1099 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Income Proceeds from Bond Issuance Bonds Notes Proceeds Recovery of Indirect Costs Indirect Cost Recovery Retained for Future Use Project Revenue and Transfers Sponsored Project Revenue Fund Transfers Appropriation Instructional Appropriation Sponsored Research Appropriation Other Sponsored Project Appropriation Libraries Appropriation Operation and Maintenance of Physical Plant Appropriation Student Services Appropriation University Services Intra Fund Transfers Transfer from Other Funds Transfer from Other Funds Pooled Transfer from Endowment Income Transfer from Endowment Income Pooled Actuarial Adjustment to Annuities Payable Retained for Future Use Appendix C Case Western Reserve University Chart of Accounts Accounts Expense A
59. orton Raymond Res Life 1639 UGEN Murray Hill Dorms Res Lif 1640 UGEN Murray Hill Frats Res Lif 1641 UGEN Clarke Tower Res Life 1642 UGEN Carlton Dorms Res Life 1643 UGEN Carlton Frat Res Life 1644 UGEN CWRUphone 1645 UGEN Student Cable TV 1650 UGEN Magnolia Hs Res Life 1651 UGEN Scholars House 1710 UGEN Food Service 1803 UGEN Bookstore 1805 UGEN WRUW FM 1806 UGEN CSS 1806 1809 UGEN Printing Services 1810 UGEN Health Service General 1811 UGEN Health Service Mental H 1814 UGEN Health Service Special 1820 UGEN Center for Human Genetics 1830 UGEN 11414 Fairchild 1831 UGEN 11422 Fairchild 1833 UGEN Early Music 1 17 2003 D 4 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1834 UGEN That Place 1835 UGEN N O Live 1836 UGEN Nott Spirk 1837 UGEN Barking Spider 1838 UGEN Lyric Opera 1839 UGEN Arabica 1840 UGEN Phi Mu 1841 UGEN Alpha Chi Omega 1843 UGEN Theta Chi 1844 UGEN 11426 Fairchild 1845 UGEN 11430 Fairchild 1846 UGEN 11416 Bellflower 1848 UGEN 11920 Carlton 1849 UGEN 1720 28 E 116th 1850 UGEN 1719 27 E 116th 1851 UGEN 1715 E 115th 1852 UGEN 1680 E 117th 1853 UGEN Rental Properties 1854 UGEN 11420 Wade Park 1855 UGEN 11409 Glenwood 1856 UGEN 2272 Murray Hill Rd 1857 UGEN 11424 Bellflower 1858 UGEN 2266 Murray Hill 1901 UGEN Tech Infrastruct amp Arch 1902 UGEN Network Debt Service 1903 UGEN Squire Valleevue Farm 1904 UGEN
60. pen Report Request CWGLN Project Budget Performance Report Project Grant Expense Statemr d Oper and Instruct Expense Stm Expense Summary by Departm Expense Summary by Program Exp Summary by Division amp Pro Fund by Account Class Endowment Fund Units Click on the GET LIST button to display the list of available reports Choose a report by either double clicking or highlighting the desired report and clicking OK Next the Report Request screen will be displayed GL7 5 4 10 4 1 2001 PeopleSoft nvision Rapat Aequest Fipques ID ReqetNeme Cann Plepoct Tie Propeta E pera Shaler Pogue Buist Lind 7 Paes CwGLN015 a Diedoip Template Je rig Fis Tempie F Enable nPlosion IF Spearhead Ir Layout Fiom Biceirvest Uni Tabia Pant Each instance F Speci pem Pe Daa From Regering Birisi Lind Oriy Translate Summery Ledgers to Detal Sten eee f Usa an As OF Date C Specie Under MAIN AS OF DATE enter the date for which the report should be run Reports are generally run as of the last day of the month For example to run a January 2001 report enter 01 31 2001 If there 1s a scope defined for this report request it will show up in the SCOPE box You will need to define the scope for your specific report If no scope appears in the SCOPE box then no scope definition will be necessary If your report does not req
61. plate for the report The report layout determines which fields will be retrieved from the various tables within PeopleSoft One report layout can produce several different report instances Scope The scope defines the requested variable s for each instance in a given report layout A new scope is needed for each new report instance Individual project expense statements use the same report layout but each requires a Separate scope Report Request The report request uses information from the report layout and the scope to produce the requested report The results of the report request are placed in a new spreadsheet window which may be manipulated saved and printed as desired 4 3 1 Running nVision Reports nVision reports are run from within an Excel spreadsheet Opening nVision will minimize your current PeopleSoft screen and automatically open Excel GO PeopleTools nVision A If you have macro virus protection turned on in Excel a message box may appear warning you of the potential hazard of macro viruses Since nVision relies heavily on the use of macros you must choose ENABLE MACROS at this prompt GL7 5 4 9 4 1 2001 An Excel spreadsheet will be open and the following splash screen will be displayed iro there eee Se T rs da fc p tj e kF m a A aren aed Opening the Report Request Using the push buttons displayed in Excel click on OPEN REPORT PeopleSoft n ision O
62. rsonal Living 9917 Insurance amp Indemnification 9918 Interest 9919 Fund Raising 9920 Investment Management 9921 Lobbying 9922 Membership Costs 9923 Preagreement 9924 Recruiting 9925 Selling amp Marketing 9926 Severance Pay 9927 Student Activity Costs 9928 Travel Costs 9929 Trustee Travel Subsistence 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Error Misc Interface Error Accounts E000 CWRU Error E001 Errors Accounts Payable E002 Errors Animal Resources E003 Errors Bookstore E004 Errors Cashier E005 Errors Xerox Cost Per Copy E006 Errors Demurrage E007 Errors Development E008 Errors Distribution Logistic E009 Errors Fisher Corporate E010 Errors FMS Paper Journals E011 Errors Mail Management E012 Errors Online Non Salary Jnl E013 Errors Payroll Salary Dist E014 Errors Telephone 700 E015 Errors Telephone 800 E016 Errors Tuition Allocation E017 Errors Work Management Sys E018 Errors Project Cost Transfer E019 Errors Fringe Benefits E020 Errors Indirect Cost Calcul E021 Errors Allocations E022 Errors Machine Inventory E023 Errors Printing E024 Errors Aramark E025 Errors FMS Cross over Table E026 Purchasing Canc Ck Errors E027 Purchasing PIC Bkst Errors E028 Errors PIC Reg Commitments E029 Errors BT Office Products E030 Errors Barnes amp Noble E031 Errors Fisher Stores E032 Errors Interim Temporary S
63. rt of Accounts CWRU Funds Fund Balancing Plant Retained for Future Use Net Investment in Plant Land Net Investment in Plant Books Net Investment in Plant Buildings Renewal and Replacement Reserve Accounts Equipment Reserve Dormitories Reserves Motor Vehicle Reserve Improvement and Alteration Reserve Retained for Future Use Retained for Future Use Retirement of Indebtedness Accounts Notes and Mortgages Payable Bonds Payable Government Funded Equipment Equipment Campaign and Special Gifts Unexpended Funds Unexpended Funds Non Government Unexpended Funds Government Retirement of Indebtedness Net Investment in Plant Construction in Progress Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Annuity and Life Income Fund Fund 60000 Fund Balancing Annuity and Life Income Funds Fund 60001 60999 Pooled Fund Assets 60001 60001 Living Trust Fund Investments 60002 60002 Pooled Income Fund Investments 60003 60003 Charitable Gift Annuity Fund Investments 60004 60004 Pooled Income Fund II Investments 60005 60999 Retained for Future Use Fund 61000 61999 Living Trust Funds Fund 62000 62999 Pooled Income Fund PIF 1 Funds Fund 63000 63999 Charitable Gift Annuity CGA Funds Fund 64000 64999 Pooled Income Fund II PIF Il Funds Fund 65000 65999 C
64. rticipants 3380 Subcontracts Travel And Related Control 3400 3410 Travel Visitors 3420 Travel CWRU Employee 3425 Travel Trainee 3430 Conferences amp Seminars 3439 Distribution of Funds 3440 Association amp Organization Dues 3450 Moving Expenses Individual 3455 Moving Expenses General Lab Moves 3460 Faculty Recruiting 3470 Living Expense Foreign Visitors Communication And Shipping Control 3500 3510 Telephone 3515 Network Charges 3530 Postage 3540 Express amp Shipping 3545 Freight Expense 3550 Internal Moving Equipment And Building Additions Control 3600 3620 Major Equipment Operating Equipment 3625 Major Equipment Auto Trucks 3640 Building Additions and Improvements 3641 Capitalized Alterations 3642 Amortization Of Prior Year Rental Control 3700 3710 Equipment Rental 3720 Building Rentals 3730 Copier Rental 3740 Equipment Leases 1 17 2003 C 14 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 3000 9999 Non Salary Expenses Indirect Expense Recovery Control 3800 3822 Indirect Cost Expense Account Errors 3900 3999 Unknown Account Expense Class Errors Maintenance Materials amp Supplies Control 4100 4110 Maintenance Material Supplies 4120 Gas amp Oil Vehicles Utilities Control 4200 4220 Natural Gas 4230 Chilled Water 4240 Electricity 4250 Water amp Sewer 4260 Heat Steam Power Maintenance Repair And Service Control 4
65. rvs E033 Errors Procurement Card E034 Errors Harbor Interface E035 Errors Campus Food Services E036 Errors Fisher Web Ordering Miscellaneous Alpha Accounts BDGT Budget 0010 Projects CUMKV Current Unit Market Value Offset PMKT Pooled Market Value UMKT Unpooled Market Value UNITS Endowment Units UVALUE Unit Value 1 17 2003 C 21 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Central Administration 2000 1110 UGEN President s Office 1111 UGEN Presidential Start up 1112 UGEN Budgets and Fin Planning 1113 UGEN Executive Compensation 1115 UGEN VP for Public Affairs 1116 UGEN University Periodicals 1117 UGEN Government Relations 1118 UGEN VP for Info Tech Svcs 1119 UGEN Search Recruiting 1120 UGEN Presidential Events 1121 UGEN President s Research Fund 1130 UGEN Dean Graduate Studies 1143 UGEN Archives 1144 UGEN Secretary of Corporation 1145 UGEN Director Univ Libraries 1146 UGEN Office of the Provost 1147 UGEN Office of Minority Affair 1148 UGEN Egq Opport amp Diversity 1149 UGEN VP for Research 1150 UGEN Womens Center 1151 UGEN Academic Review Cmte 1152 UGEN Staff Advisory Council 1163 UGEN UGEN Reserve 1212 UGEN Parking amp Transportation 1213 UGEN UCI Busing 1215 UGEN VP for Finance amp Admin 1217 UGEN Treasurer 1218 UGEN Internal Audit 1219 UGEN Investment Office 1221 UGEN Controller s Office 1222 UGEN Material Support 1223 UGEN Human Resources 1226 UGEN Admin Apps 1
66. ry Undistriobuted Funds Holding Accounts 22900 22999 Temporary Undistributed Funds Holding Accounts Fund 23000 23999 Retained for Future Use Fund 24000 24999 Retained for Future Use Fund 25000 25999 Temporary Undistributed Funds Holding Accounts Fund 26000 26999 Retained for Future Use Fund 27000 27999 Retained for Future Use Fund 28000 28999 Equipment Reserves Various Fund 29000 29999 Pledges Receivable Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 B 4 Loan Fund Fund 30000 Fund 30001 30999 Fund 31000 31999 31000 31099 31100 31150 31151 31199 31200 31299 31300 31350 31351 31399 31400 31450 31451 31499 31500 31550 31551 31599 31600 31650 31651 31699 31700 31799 31800 31850 31851 31999 Fund 32000 32999 Fund 33000 33999 Fund 34000 34999 Fund 35000 35999 Fund 36000 36999 Fund 37000 37999 Fund 38000 38999 Fund 39000 39999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Fund Balancing Loans Receivable Clearing and Cash Control Fund by Management Center University General Engineering Arts and Sciences Arts and Sciences Engineering MSASS Engineering Graduate Management Dentistry Law Nursing Library Medicine Nutrition Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Re
67. s Receivable Retained for Future Use Notes Receivable Accounts Receivable Students Retained for Future Use Retained for Future Use Accounts Receivable Grants and Contracts Trustee Overseer Funds Accounts Receivable Advances Accounts Receivable Miscellaneous and Salary Accounts Receivable Miscellaneous and Salary Allowances for Doubtful Accounts Individual funds are assigned sequentially within the categories listed above for each fund Current Unrestricted Fund Fund 14 Fund 15 Fund 16 Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 000 14999 14000 14099 14100 14199 14200 14299 14300 14399 14400 14499 14500 14599 14600 14699 14700 14799 14800 14899 14900 14999 000 15999 15000 15099 15100 15199 15200 15299 15300 15399 15400 15499 15500 15599 15600 15699 15700 15799 15800 15899 15900 15999 000 16999 16000 16099 16100 16199 16200 16299 16300 16399 16400 16499 16500 16599 16600 16699 16700 16799 16800 16899 16900 16999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Retained for Future Use Retained for Future Use Rental Property Reserves Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Fu
68. ssional Non Technical 1550 Secretarial And Clerical Non Academic Professional Control 1600 1610 Non Academic Professional 1620 Professional Non Technical Technical And Trades Control 1700 1710 Technicians 1720 Trades Service Control 1800 1810 Service 1 17 2003 C 10 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 1100 2999 Salary Expenses Fringe Benefits Control 1900 1992 Fringe Benefits CWRU 1993 Fringe Benefits Tuition Fringe Benefits Insurance Control 2100 2110 Worker s Compensation 2111 Unemployment Compensation 2115 Other Health Insurance 2150 Group Life Insurance 2160 Short Term Disability Ins 2170 Long Term Disability 2180 Dentemax Annuities Control 2200 2220 TIAA 2241 Annuity B NCB 2260 Dreyfus 2270 Vanguard FICA Control 2300 2330 FICA Employees Contributions Tuition Assistance Control 2400 2420 Tuition Assistance Children 2425 Tuition Assistance Faculty amp Staff 2426 Tuition Assistance Spouses 2430 Tuition Reimbursement 2450 Diversity Training Payments Benelect Support Control 2500 2510 Benelect Support Employee Assistance Program 2800 2810 Employee Assistance Program 1 17 2003 Appendix C Case Western Reserve University Chart of Accounts Accounts Expense Accounts 1100 2999 Salary Expenses Fringe Applied To Budget Control 2900 2990 Fringe Applied To Budget 2993 Fringe Applied To Budget Tuiti
69. t equal credits therefore all journals are balance checked as part of the edit check process Error Handling Journals that do not pass the edit check process will either be suspended or posted to an error account Users who submit journals that do not pass the edit check process will be contacted by General Accounting to arrange for correcting entries Journal Process Flow Journal Entry Processing accepts journal entry input transactions edits them for accuracy and completeness balances them to ensure accounting rules are followed and posts them to a ledger After posting the original journal entries are retained by PeopleSoft General Ledger for analysis and audit trail purposes The diagram below illustrates the PeopleSoft General Ledger journal processing flow GL7 5 5 1 4 1 2001 Journal Processing Flow Establish Journal Header and Lines On line Journal Feeder Entry System Editing Client Server Approval Posting Check Journal Status Standard Budget Journal Journal Status Status Journal Header and Detail Lines In PeopleSoft General Ledger a journal is identified by Business Unit Journal ID and Journal Date Journal ID s are assigned sequentially by the system once the journal is saved The Journal Date defaults to the system date but can be changed to a date in a future period A journal contains a header and one or more detail
70. tained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use HEAL Loans Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 Endowment Fund Fund 40000 Fund 40001 40999 Fund 41000 41999 Fund 42000 42999 Fund 43000 43999 Fund 44000 44999 Fund 45000 45999 Fund 46000 46999 Fund 47000 47999 Fund 48000 48999 Fund 49000 49499 Fund 49500 49999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Fund Balancing Endowments Pooled Endowment Fund and Endowment Investment Advisors Activity Endowed Scholarships Endowed Fellowships Endowed Prizes and Awards Endowed Library Gifts Endowed Professorships Endowed Research Gifts Endowed Institutional Gifts Endowed Unrestricted Gifts Endowed Special Gifts Endowed Plant Gifts Individual funds are assigned sequentially within the categories listed above for each fund 4 1 2001 Plant Fund Fund 50000 Fund 50001 50999 Fund 51000 51899 Fund 51900 51999 Fund 52000 52499 Fund 52500 52899 92500 52549 52550 52599 92600 52649 92650 52699 52700 52749 52750 52899 Fund 52900 52999 Fund 53000 53999 93100 53199 93200 53299 93300 53999 Fund 54000 54999 Fund 55000 55999 Fund 56000 56999 Fund 57000 57999 Fund 58000 58999 Fund 59000 59999 Appendix B Case Western Reserve University Cha
71. ture Use Retained for Future Use Deposits Students Retained for Future Use Deposits Dormitory Related Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Deposits Laboratory Breakage Deposits Various Retained for Future Use Retained for Future Use Key Deposits Xerox Deposits Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Miscellaneous Deposits Current Unrestricted Fund Fund 17000 17999 17000 17099 17100 17199 17200 17299 17300 17399 17400 17499 17500 17699 17700 17799 17800 17899 17900 17999 Fund 18000 18999 18000 18099 18100 18199 18200 18299 18300 18399 18400 18499 18500 18599 18600 18699 18700 18799 18800 18899 18900 18999 Fund 19000 19999 19000 19099 19100 19199 19200 19299 19300 19399 19400 19499 19500 19599 19600 19699 19700 19799 19800 19899 19900 19999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Prepaid Tuition and Deferred Revenues Retained for Future Use Prepaid Tuition Prepaid Entrance Deposits Retained for Future Use Retained for Future Use A R Federal Loans Retained for Future Use Retained for Future Use Retained for Future
72. uire a scope click the RUN button to run the report Otherwise click OK and continue on to Defining a Scope Defining a Scope With the report template open click the icon on the right hand toolbar to bring the opening splash screen forward You can also use the menu to display the splash screen Window nvsuser xlm GL7 5 4 11 4 1 2001 Click on the GET LIST button to display the list of available scopes Choose the scope that has the same name as the report you selected by either double clicking or highlighting the desired scope and clicking OK Next the Scope Definition screen will appear GL7 5 4 1 2001 lain DEMA ee FS RAE CODE PRILECT_ oO hat Deen The fields that need to be defined appear in the FIELDS box on the left hand side The current definition for the highlighted field appears on the right hand side Use the ADD and DELETE buttons to change the definition Do not use the ADD and DELETE buttons that are displayed under the FIELDS section The ADD and DELETE buttons on the right hand side must be used Each field in the Fields list must be defined Hightlight the first field and it s corresponding value will appear on the right Click the DELETE button below the value and it will be removed Next click ADD to enter a new value Pennetalt nvisicn Meki Talia a xj usiur a oa Vak s Tab CEPARTWENT_TEL 7 Efece pse 0219 2001 Ad ply Ves ve D oa Enter the n
73. ure Use Retained for Future Use Retained for Future Use Retained for Future Use Income funds are added sequentially within the categories listed above Project grant income is included in the same fund as the expense activity 4 1 2001 Expense Funds Fund 97000 97099 Fund 97100 97199 Fund 97200 97299 97200 97250 Fund 97300 97399 97300 97350 Fund 97400 97499 Fund 97500 97599 Fund 97600 97699 Fund 97700 97799 Fund 97800 97899 Fund 97900 97999 Fund 98000 98099 Fund 98100 98199 Fund 98200 98599 Fund 98300 98399 Fund 98400 98499 Fund 98500 98599 Fund 98600 98699 Fund 98700 98999 Fund 99000 99999 Appendix B Case Western Reserve University Chart of Accounts CWRU Funds Administrative and Operating Expense Organized Activities Expense Sponsored Research and Training Government Private Other Sponsored Projects Government Private Libraries Expense Operation and Maintenance of Physical Plant Expense General Administration Expense General Institutional Expense Student Aid Expense Auxiliary Services Expense Student Services Expense Instructional Expense Retained for Future Use Retained for Future Use Retained for Future Use Retained for Future Use Cost Share Operating Expense Retained for Future Use Budgetary Control Expense funds are added sequentially within the categories listed above Project grant income is included in the same fu
74. y amp Arts 5655 LAW Clinical Programs 5656 LAW Law Medicine Center 5657 LAW Canada US Ins 5658 LAW LLM Tax Program 5659 LAW LLM Legal Studies Weatherhead School of Management 7000 1009 MGT Dean Management 1010 MGT PDPAO Administration 1027 MGT Management Development 1318 MGT Admissions 1319 MGT Career Student Life 1320 MGT Action Learning 1914 MGT Student Aid Management 1989 MGT Dively Center 7703 MGT WEE Degree Program 71704 MGT Operations Research 7705 MGT Organizational Behavior 71707 MGT Accountancy amp Business La 7708 MGT Management Information amp 7709 MGT Banking amp Finance 7710 MGT Marketing amp Policy Studie 7711 MGT Economics 7715 MGT EDM Program 7716 MGT Executive Fee Programs 7720 MGT Health Systems Management 1 17 2003 D 10 Appendix D Case Western Reserve University Chart of Accounts CWRU Departments Weatherhead School of Management 7000 7722 MGT WEE Administration 1725 MGT Center for Regional Econo 7730 MGT Computer Lab Management School of Medicine 6000 1004 MED Dean Medicine 1007 MED Vice Dean Research 1017 MED Curriculum Office 1019 MED Research Administration 1020 MED Hospital Transactions 1021 MED Admissions Office 1022 MED Institutional Development 1023 MED Student Affairs 1024 MED Residency amp Career Plan 1025 MED Biomed Info Technology 1026 MED Capital Campaign Med 1028 MED Technology Management 1029 MED R

1.0 Introduction - Case Western Reserve University

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