User Manual for HUP HMIS - Population Foundation Of India
Contents
1. OF City Slum Lode 2 Link Worker Cluster Coordinator Code Every LW CC will be provided a two digit code by the PMU For every intervention city the names of the LWs CCs will be arranged in an alphabetical order and codes would be allotted to them beginning from 1 onwards However for Agra because of presence of two sub partners the LWs of CURE will be allotted codes from 1 21 and the LWs of SNBS will be allotted codes 22 onwards The LW CC code has to be entered as a two digit numeric code for eg if the code of LW CC is 1 then while data entry please write it as 01 USAID INDIA E Household trata Entry For Dec z2012 Mandatory To improve the health status of this urban poor adaptimg Ward effective efhemnt Cary i and sustamable HUP Structure Hame of Housel strategic intervention 3 Slum Code Similarly every intervention slum will be provided a three digit code by the PMU The slum code is a three digit number because the maximum no of intervention slums in a city is 170 for BBSR For each city the names of all the intervention slums irrespective of the implementing sub partner should be consolidated in one list in an alphabetical order and then codes Shall be allotted to the slums beginning from 1 onwards For eg in Pune CASP implements in 15 slums and FPAI in 8 slums but for purpose of slum code generation all 23 slums have to be listed in2. TK d NI D LA YI evam Sundar Shehar X Health of the Urban Poor Web Based 15 0 ser M anual HUP City Demonstration Program 1 USAID INDIA ib La i 4 it xw yid tere ITem A AES Viel ee USAID INDIA be bod Pa L I ae 22 1 f aX gon et A val eee D 1 ya 1 44 yr ra ET 1s r9 eo Tus amp 2 say E d Ge AM pi E a pees wu v 24 pert We A am p EL P x 2 agn e gt E T ARA ahh 1 i Mus ts Qu Y a 4 z T dn i VN P T ao 507 V eM Vari ad yer at sm m s 1 YT uy j A AS i i 1 4 Y as V sea IY 4 3 23V ya pie 3 r at i Hrs y 2 n vw IY r im Y vM OUND P A AN o 29 shake Health of the Urban Poor HUP Contents Objective of Web based MIS Welcome Page Home Page Generic instructions Generation and Interlinking of IDs Data Entry e Household Data Entry Format e Mother and Child Tracking Format e Birth Spacing Format e Daily Dairy Report Format 7 Data Editing 8 Report G eneration Oo MN mE HUP Web Based MIS User Manual o Ui A W 15 20 26 30 34 38 Objectives of establishing a Web based MIS
3. Edit Data gt Editing time The time frame for editing data will vary depending on the type of format like in case of Daily Diary the data needs to be entered till the 1 of every month and can be edited only till the of the same month The deadline or cut off date for data editing will be intimated to the city teams from time to time through mails by the PMU No editing of data shall be allowed beyond the prescribed deadline or cut off date No data editing shall be allowed once the final results or the reports have been shared in the public domain The data can only be updated or edited but cannot be deleted at the city level The Household and Daily Diary data need to be entered in one single time whereas MCTS and Birth Spacing formats need to be updated regularly on an as and when required basis Therefore please note down the relevant IDs Household ID Woman ID or Child ID for all future reference and use HUP Web Based MIS User Manual 37 Web Based MIS User Manual Reports 38 e For generating and viewing the program performance reports please go to the Reports section on the Home page and click on the relevant form whose report needs to be generated j VEI PRO THE AREER PEILI USAID INDIA SHUP hata Entry Forms 17 20197 Coal improve the heath status of thie urban poor by adopting 5i effective efficiant New Data Entry Data Editing wn s
4. In case the user wants to change the password a request needs to be sent to the PMU city team For password change the request needs to be routed through the MIS amp Documentation Officer for Jaipur Pune and Bhubaneswar and through the Project Coordinator for Delhi and Agra HUP Web Based MIS User Manual 4 USAID INDIA SHUP toal Data Entry Forms i4 Dee F012 To improve the health status of the urban poor by adopting Tig efficient Maw Data Embry Data Editing Reports and sustainable A strategit intervention 7 T HHSuvey HHSuvey HHBumey 1 a i st e 4 the principla of ne y canvergence of a e i Various development umi b m M C Tracking M C Tracking M C Tracking pragrams c E 2 The Health of the i TH m TUR isda pai 5 Birth Spacing Birth Spacing Barth Spacing Program developed A A i Health Management lt ae Information pallet e T Dai Diary Dany Diary Daily Diary AMES focuses on ard management of variaus city and state program effarts Log out The Health of the Urban Poor HUP Program i operatronal in eight states of India Behar Chhattisgarh Jharkhand Madhya Pradesh Qdisha Rajasthan Uttarakhand and Littar Pradesh and five citios Agra Bhubaneswar Dolhi Jaipur and Pung Home page has three important components 1 New Data Entry In case when data
5. Manual 30 2 Household Visits Household Visits Pregnant Women Lactating Women Infants 0 1 year Children between 1 5 years 4 Currently married Women 15 48 years Total na af household visits Household visits Enter the total figures of HH visits planned and conducted in your intervention city area under target and achieved fields for various categories of beneficiaries for a particular month The field will accept a maximum of five numeric digits The total number of HH visits does not need to be manually entered as it will be generated automatically 3 Urban Health and Nutrition Day Urban Health and Nutrition Day UHND Total no af UHNOs organized Beneficiaries mobilized 4 Pregnant Women Lactating Women Infants 0 1 year Children between 1 5 years p Currently married Women 15 49 years Total af beneficiaries mobilized far Urban Health and Nutrition Day The total number of UHNDs planned and actually conducted need to be entered in the target and achieved fields for that particular month This is a numeric field which will accept a maximum of three digits Alphabets and more than three characters will not be accepted HUP Web Based MIS User Manual 31 Beneficiaries mobilized for UHNDs Enter the total figures for your intervention city area under target and achieved fields for various categories of beneficiaries mobilized for UHNDs in that particular month
6. Planning Method being used by woman Please select the appropriate code for the family planning method being used by the woman from the options listed in the drop down list An additional option of O has been included as the default option for the drop down boxes to avoid false report generation In case when the option entered in the family planning method is 1 or 2 i e Male and Female Sterilization respectively then the rest of the data entry fields will be automatically deactivated and no further entries will be required for that woman since she does not need to use any family planning method thereafter 3 Episodes Episode For the reason of episode i e when a woman is not using stopping changing the family planning method please select and enter the appropriate option from the drop down list e When option 10 Others is entered please specify the details in the adjoining field HUP Web Based MIS User Manual 27 e case option 9 Menopausal Hysterectomy is entered then rest of the format will be deactivated because such a woman does not need to use any family planning method e Incase the option entered in the episode field is 1 i e Became Pregnant then the details of the woman need to be entered in the Mother and Child Tracking Format Reason for not using Stopping Changing the Family Planning method If option 15 10 Others please specify reason Episode 2 pi please specify reason If option
7. This field will accept a maximum of five numeric digits The total number of beneficiaries mobilized for UHNDs does not need to be manually entered as it will be generated automatically 4 Other Program activities af MAS meetings held of training programs conducted for MAS af WCC meetings held advocacy events organized e No of MAS meetings held Write the total number of the MAS meetings planned and actually held in your intervention city area under target and achieved column for the given month The field will accept a maximum of 3 numeric digits Alohabets and more than three digits will not be accepted e No of training programs conducted for MAS Write the total number of the MAS trainings planned and actually held in your intervention city area under target and achieved column for the given month The field will accept a maximum of 3 numeric digits Alphabets and more than three digits will not be accepted e No of Ward Coordination Committee WCC meetings held Write the total number of the WCC meetings planned and organized in your intervention city area under target and achieved column for the given month The field will accept only one numeric digit Alphabets and more than one digit will not be accepted e No of Advocacy events organized Write the total number of advocacy events planned and organized in your intervention city area under target and achieved column for the given month The fi
8. adopting the principle of convergence of the various development programs HUP States and Cities Jaipure For more information please contact Health of the Urban Poor HUP Program Population Foundation of India B 28 Qutab Institutional Area New Delhi 110016 Tel 91 11 43894166 Fax 91 11 43894199 E mail info hup populationfoundation in www populationfoundation in This document is made possible by the support of the American people through the United States Agency for International Development USAID The contents are the responsibility of the Population Foundation of India and do not necessarily reflect the views of USAID or the United States Government
9. are to e Systematically track MNCHN FP and WASH related indicators derived from various input formats like Household Survey Mother and Child Tracking System and Birth Spacing e Generate online reports for all the five HUP demonstration cities e Upgrade the paper based MIS to an electronic version e Establish a mechanism of data quality control with inbuilt quality control measures like logical constraints drop down boxes data entries not being accepted beyond a specific range etc Access to the Web based MIS The following members of HUP team will have access to the web based MIS e City level All three members of the city team i e City Coordinator NGO CBO Coordinator and Documentation Officer Project Coordinators and Data Entry Operators of the partner NGOs will have access to the web based MIS e At State level The state teams will be given a guest login ID and password to access the reports for use and advocacy purposes e At PMU level The PMU city demonstration and MIS units will have unlimited access to the web based MIS Limitations of the Web based MIS 1 This web based MIS has been designed to convert the manual data into an electronic version and to act as a quality control mechanism by applying various checks and balances at the data entry level However web based MIS will not improve the quality of data already collected Data quality needs to be improved at the time of data collection itself by various m
10. beneficiaries Number of Urban Health and Nutrition Days UHNDs conducted Number of beneficiaries mobilized for Urban Health and Nutrition Days Number of Mahila Arogya Samiti MAS meetings held Number of training programs organized for MAS Number of Ward Coordination Committee meetings held Number of advocacy events organized Mother and Child Tracking Format Number of pregnant women receiving complete ANC 3 ANC checkups 100 IFA tablets consumed and 2 TT injections Number of institutional deliveries Number of deliveries attended by a skilled birth attendant SBA Number of women receiving at least 2 post natal care visits Number of fully immunized infants Immunization up to Measles Vaccine by the age of one year Number of newborns breast fed within one hour of birth Number of children exclusively breast fed for the first six months Birth Spacing Format Number of currently married women aged 15 49 years using any method of contraception Number of currently married women aged 15 49 years using any modern method of contraception HUP Web Based MIS User Manual 42 Vision A responsive functional and sustainable health system that provides need based affordable and accessible quality health care improved water sanitation and hygiene for urban poor in eight states Goal To improve the health status of the urban poor by adopting effective efficient and sustainable strategic intervention approaches
11. entry format 17 restart data entry reset the data entry please press the Reset button in the bottom of the data entry format next to Submit button In case no household information is available please mention select option Remarks Reset Home HUP Web Based MIS User Manual 11 18 Make sure to logout from the MIS by pressing the Log out button the Home page once your work is completed USAID INDIA PROH THE PERLI FR Cual To improvi thie health status of the urban s pesar bry adopting affactive efficiant C ang ius _ strataqic intarventian approaches adopting the principle of convergence of vannus davelopenent programs The Health of the Urban Poor HUP developer Health Management Iriforrnation Sez lor HMIS focuses an monn arid Management of varipus city and state lave program efforts 19 There will be no session expiry time Data Entry Forms New Data Entry E 4 p HH Survey Tracking Barth Spacmg Daddy Diary HH Survey M C frackung Bath Spacy Dady Diary SHUP 17 Dec 7017 Data Editing Reports HH Survey M C Irackung Barth Spacimg Day 20 For entering all the dates you will have to click and select the appr
12. list Also select the time duration for which the report has to be generated by clicking on the calendar Click on From to select the starting date and click on To to select the ending date Enter the three digit slum code in case you want to see a report segregated at the slum level for a particular city MCTS Report Generation Form Select City Name Date From Date Slum Cade optional Generate Report l Dec 2012 Welcome a For Daily Diary you will need to select whether you want to view a city level report or the national level report Select the name of the city from the drop down list Also select the time duration for which the report has to be generated by clicking on the calendar Click on From to select the starting date and click on To to select the ending date Monthly Daily Diary Report Generation Form Select City Name Date From a Date Generate Report HUP Web Based MIS User Manual 1 Dec 2012 Welcome 40 e The reports will be generated in the form of data tables and summary sheets some specified indicators The graphical outputs and inter city and intra city comparisons may be available at a later stage once the system is upgraded Indicator Agra Bhubneswar Delhi Jaipur Pune Total Population Coverage 65801 7643 104472 Male 34373 55293 41955 46272 No of people with access to safe drinking Male 4631
13. period of time so subsequent updating of these formats or subsequent data entry in these two formats will be done under the section of data editing USAID INDIA b RC RM PLA Data Entry Forms 14 Dnc 90142 Goal To improve tha health status of the urban by adopte es a Maw Date Ente Data amp and smtainahle trat intervention i Tr HEIL Shuey the of ie ecanvergence of gt ae vinous development C M C Tracking MC Tracking E Tracking programs 21 W The Health of the j urban Poor Hur Sasone Hirth Spacing eprom developed Health Management j Information System Daily Beary AMIS focuses on monitoring and management of city and state haval efforts Duty Diary The Health of the Urban Poor HUP Program is operational in mght states of India Bihar Chhattisgarh Jharkhand Madhya Pradesh Odisha Rajasthan Uttarakhand and Uttar Pradesh and five cities Agra Bhubaneswar Delhi Jaipur and Pune 3 Reports In order to generate the program performance reports click on the reports section Depending upon the type of report you want to view generate click on the subsequent link For viewing the HH survey report click on the HH survey button and similarly for viewing the Mother and Child Tracking report click
14. the Project Coordinator for Delhi and Agra The report needs to be entered by the 1 of every month and can be edited under the data editing section till the of the same month Beyond this specified time limit of 3 days no requests for data editing shall be entertained 1 Identification Hn USAID INDIA Wp C cage ROM THE AMERICAN FEOPLE Monthly Daily Diary Report Form 17 Dec 2012 Goal Mandatory fields Ta improve the health of the City Agra status of the urban poor by adopting Name of Implementng Sub Partner BCT effective efficient Vnd and sustainable af MIS Officer Project Caordinator strategic intervention approaches adopting Month January Year the principle of of the City Enter the of the city by selecting the appropriate option from the drop down list e Name of the Implementing Sub Partner Enter the name of the implementing partner sub partner by selecting the appropriate option from the drop down list e Name of the MIS Officer Project Coordinator Write the name of the MIS Officer Project Coordinator in the specified column Please don t add any prefixes like Mr Ms or any other special character while mentioning of the name and name should be entered in capital letters or Uppercase e Month Enter the month by selecting from the drop down list e Year Enter the year by selecting from the drop down list HUP Web Based MIS User
15. to enter the unique ID of the household whose details are to be edited Please enter the relevant HH ID to retrieve the information of that particular household and do the required changes HUP Web Based MIS User Manual 19 other and Child Tracking Format 1 Identification of Pregnant Woman USAID INDIA Wip FROM THE AMERICAN PEOPLE Mother and Child Tracking Form 17 Dec 2012 Mandatory fields To Improve the health Identification of Pregnant Woman status of the urban poor by adopting effective efficient Household ID af Woman and sustainable strategic intervention of Husband Woman ID approaches adopting the principle of Please note the Warman ID in MCTS register for future convergence of various development of Pregnancies programs of Births Household ID Enter the relevant ID of the woman s household as generated previously during the household data entry e Name of the Woman Write the name of the pregnant woman the specified field Don t add any prefixes like Ms Mrs or any other special characters to the name of the pregnant woman and enter the name in capital letters e Name of the Husband Write the name of her husband in the specified field Please don t add any prefixes like Mr Sh or any other special characters while mentioning of the name of husband and please enter the
16. 7 30507 52813 Female 41088 27474 46974 38953 0899 41950 38949 Male 96 _ 53 0 48 3 water n Access to safe drinking water 95 Female 47 0 No of people with access to improved 570 sanitation facility Male 40715 39868 Female _ 36646 37180 Access to improved sanitation facility 95 95 2 Male 52 6 51 7 Female 47 4 46 8 20 2 47 4 N w e HUP team members with a guest login ID state representatives would be able to access only the program reports They won t be able to do any data entry or data editing The indicators on which the reports will be generated can be divided into two categories e Indicators as per Award Monitoring Plan submitted to USAID e Program Customized Indicators The indicators that will be reported from each format are as mentioned below Household level Format Number of people in target areas gaining access to improved drinking water supply as a result of USG assistance Number of people in target areas gaining access to improved sanitation facilities as result of USG assistance Total numbers of different types of beneficiaries in the intervention areas v No of Pregnant Women v No of Infants 0 1 year v No of Children between 1 5 years of age No of Currently Married Women of reproductive age group 15 49 years HUP Web Based MIS User Manual 41 Daily Diary Format Number of Household visits conducted to
17. an alphabetical order and then codes will be allotted to them from 1 23 HUP Web Based MIS User Manual 8 However for Agra because of presence of two sub partners the intervention slums of CURE will be allotted codes from 1 22 and the slums of SNBS will be allotted codes 23 onwards Slum code has to be entered as a three digit numeric code for eg if the code of a slum is 1 then while data entry please write it as 001 Household Data Entry Form 17 Dec 2012 Welcome Mandatory fields of City Ward Number Code af Link Worker CC HUP Structure No Mame of Household Head Please note this Household ID in the HH register for Household Id future use 4 HUP Structure no Enter the relevant HUP structure number as given at the time of Mapping and listing HUP structure no will be a four digit number only and no characters or alphabets will be accepted in this field For eg if the structure no is HUP 111 then for the purpose of data entry please write it as 0111 Household Data Entry Form 17 Dec 2012 Welcome Mandatory fields af City Slum Code Ward Number Code af Link Worker CC UP Structure Wo of Household Head Please note this Household ID in the HH register for Household Id future use 5 The fields asking for numbers will accept numeric entries only and no special characters or alphabets shall be accepted at the time of data entry The character length also ha
18. d MIS User Manual 33 Data Editing HUP Web Based MIS User Manual 34 e For editing the data kindly go to data editing section on the Home page Click on the relevant form HH Survey MCTS Birth Spacing or Daily Diary in which the editing has to be done USAID INDIA 2 HG Vm F THE AMIRAN POPLE Data entry Form 17 Dac 71 017 Coal improve the health skatus of the urban oor adoptin ee i New Data Entry and sustainable strategic intervention proaches adapting the principle of oF IT a 9 cc i i p a L varus development M C Tracking M C Trackini Survey HH Survey M C Tracking programs The Health of this d j i Gna Urban Poor HUP Bath Spacing Beth Spacing Barth Spaciryg Program Health Management fanatic SPERM v Daily Diary Diary Daily Diary HMMIS Facuses on marnitonng and of various city and state lavel program efforts Log out e the data editing has to be done the HH survey form then the system will ask for the unique HH ID Household Data Editing Section Enter the appropriate Household ID Back to Home Page 4 Go Back e Similarly for MCTS and Birth Spacing format the system will ask for the unique Woman ID HUP Web Based MIS User Manual 35 MCTS Data Ed
19. e the ID will not be generated and you will not be able to retrieve that data entry later The basic idea of recording details of locked or empty houses is that a database of locked empty houses gets created in the MIS so that follow up survey of these households can be done at a later point of time to complete all the required household details e Remarks Any other relevant information can be entered here A maximum of 250 characters can be entered in this field It will accept all sorts of characters alphabets numeric or special characters e After filling all the details submit the data entry by clicking on the Submit button After submitting the data a submission message will be flashed on your screen as shown below Your data Submitted successfully Back to Home Page Enter More Data 4 GoBack Enter Data gt e The HH survey format should be filled in one go and no blank fields will be accepted In case of empty columns or any missing information please enter zero in the respective field e n case any changes are required after submitting the HH data then please go back to the Home page and click on HH Survey format under the Data editing head HUP Web Based MIS User Manual 18 Data Entry Forms 14 Dec 2012 Data Editing HH Survey M C Tracking M C Trackang jJ k J Beth Spacing Bath Spacing Birth Spacing Daily Diary Daily Diary Diary e The system will ask you
20. echanisms like spot check back check etc by the concerned supervisors 2 The outputs reports will be generated primarily in a tabular form HUP Web Based MIS User Manual 3 Welcome Page Bret S USAID INDIA SHU Health Management Information Sysbim HMMS 08 58 2012 Lox To anprove the health status of tha urban poor by adopted effective afficoant and sustainable intervention anproaches adopting the princie of convergence of Various development programis The Health of the Urban Poor HUP Program developed Management information System focuses on and maniadgemant of Various city and state lovel program efforts User 1D Password The Health of the Urban Poor HUP Program is operational in eeght states Bihar Chhattisgarh Jharkhand Madhya Pradesh Odisha Rajasthan Uttarakhand and Uttar Pradesh and five cities Agra Bhubaneswar Dalba Jaipur and Pung Disclaimer The application is made possible by the support of the Amencan people through the United States Agency for Intamational Development USAID The contents are the responsbility of Population Foundation of India and do not necessarily reflect th views of USAID or the Unrted States Gavemmant Every authorized user who is supposed to work on the web based MIS will be provided a unique User ID and Password User ID and Password will be provided by the PMU to all those concerned
21. econd ANC In second ANC system will accept a date only beyond 3 completed months of LMP Date of third ANC In third ANC system will accept a date only beyond 6 completed months of LMP Time Gap Time gap between first ANC and second ANC and second ANC and third ANC should not be less than 1 month Any dates with a gap of less than one month will not be accepted by the system e TT 1 and TT 2 Click on the calendar to enter the date when the respective TT injection was administered The minimum gap between the dates of TT 1 and TT 2 should be 28 days In some cases when the previous delivery was less than 3 years before only one dose of TT i e a TT booster is administered so in such cases there may be no date for TT 2 HUP Web Based MIS User Manual 21 e No of IFA tablets consumed Kindly enter the appropriate code for the of IFA tablets consumed from the drop down list In case the pregnant woman has not taken any IFA tablets then please enter the Consumption code e Planned location for delivery Kindly select and enter the appropriate code for the planned location for delivery from the drop down list 3 Delivery and Postnatal Care Delivery and Postnatal Care Actual date of Delivery Er Place of Delivery Delivery conducted by SBA Select v Delivery Type Outcome af Pregnancy Select v af Children Barn Date af first PNC Date of second PNC Date of third After 42 days of deliv
22. eld will accept a maximum of two numeric digits Alphabets and more than two digits will not be accepted HUP Web Based MIS User Manual 32 Topics of training programs for MAS Details of advocacy events organized Remarks Any additional information submit Reset Topics of training programs conducted for MAS Enter the names of training programs conducted for MAS in that particular month The details of the training programs are not required MAS wise You may just list the topics on which MAS trainings have been undertaken in the given month This field will accept a maximum of 500 characters Details of Advocacy events organized List the type and topics of the advocacy events in this field Don t provide any slum cluster wise details You may just list the type of advocacy event whether it is a street play folk show film show rally health education session expert talk etc and the topic of the event whether it is on Maternal Health Child Health Family Planning WASH Nutrition etc For example If a film show was organized on Maternal Health just write Film show on Maternal Health If a street play was organized on Child Health just write Street Play on Child Health etc This field will accept a maximum of 500 characters Remarks Additional Information In case there is any other relevant information then please enter in this field This field will accept a maximum of 500 characters HUP Web Base
23. ember and note down the unique Woman ID to retrieve the format and do the necessary changes HUP Web Based MIS User Manual 25 Birth Spacing Format 1 Identification of the Woman tei USAID INDIA HUD Birth Spacing Form 1 Dec 2U12 Goal Mandatory filets To improve the health Housohold ID Hare af Woman status of the urban pear by adopting affective efficient and sustainable Woran 10 approaches adopting Please note the Woman ID m Birth Spacing register for future use M mumbar of iving children Convergence imali doselapmmornt F Eoma J Date of first visit 1 of Husband Age of Waman of the Household ID Enter the relevant HH ID of the woman s household as generated previously during the household data entry e Name of the Woman Write the name of the woman the specified field Don t add any prefixes like Ms Mrs or any other special characters to the name of the woman and please enter the name in capital letters e Name of the Husband Write the name of her husband in the specified field Please don t add any prefixes like Mr Sh or any other special characters while mentioning of the name of husband and please enter the name in capital letters e Woman ID Woman ID will be automatically generated as the above information is entered into the specific fields e Age of Woma
24. entry of a particular household or beneficiary is to be done in the web based MIS for the first time then click on the respective format Household Survey MCTS Birth Spacing or Daily Diary under the section of New Data Entry i USAID INDIA SHUP Data Entry Formia 14 Dec Z01z Goal To improve the health Status of the urban poor by adopting _ J effective efficient E Erts Data Editing and sustainable strategic intervention approaches adopting the principle of convergence of various development programs The Health of the Urban Poor HUP Program developed Health Management information System HMIS focuses on monitor 2nd management of varous city and state level program efforts FAL SESE togout j The Health of the Urban Poor HUP Program is operational in eight states of India Bihar Chhattesgarh Jharkhand Madhya Pradesh Odisha Rajasthan Uttarakhand and Uttar Pradesh and five cities Agra Bhubanetwar Jaipur and Pung HUP Web Based MIS User Manual 5 2 Data Editing In case the data previously entered in any of the formats needs to be edited then please click on the respective format under the section of Data Editing The HH survey and Daily diary format are one time entry formats wherein the complete information can be entered at one point of time But the entries in the Mother and Child Tracking and Birth Spacing formats need to be carried on over a
25. er the new data entry section but for subsequent entries editing or updation you need to go to the data editing section Data editing can be done but data deletion is not allowed in this web based MIS For editing the data in any of the formats you will need to enter the relevant ID i e for editing HH survey data the system would ask for HH ID for editing MCTS and Birth spacing data the system will ask for Woman ID Similarly for editing the daily diary report the system will ask for name of the city implementing partner month and year To save any entry in the database of the system you need to submit the format after filling all the details Leaving the data entry half way or without submitting the data entry format will not save the data To submit the data please press the Submit button HUP Web Based MIS User Manual 10 In case household details are not available please select the appropriate option select option 15 On submitting a data entry a pop up message saying that the data entry has been successfully submitted will flash on your screen But in case this pop up message does not appear then it means that the data entry has not been saved in the MIS database Your data Submitted successfully Back to Home Page Enter More Data 4 GoBack Enter Data gt 16 Please don t press the back button to go to the Home page For going to the home page press the Home button on the left bottom corner of the data
26. ery please enter the details of the woman in the Birth Spacing Form Actual Date of delivery Click on the calendar to enter the actual date of delivery as mentioned in the MCTS register Place of delivery Kindly enter the appropriate code for the place of delivery from the drop down list In case the place of delivery is a Public or Private facility then it automatically means that the delivery has been conducted by a Skilled Birth Attendant SBA so in the next field i e Delivery conducted by SBA the system will automatically take Yes as the value However in case where the place of delivery is Home or Others you will need to select and enter the appropriate option from drop down list by referring to the MCTS register Delivery conducted by a Skilled Birth Attendant SBA Please enter the appropriate code from the drop down list Delivery Type Please enter the appropriate code for the type of delivery from the drop down list HUP Web Based MIS User Manual 22 e Outcome of current pregnancy Kindly enter the appropriate code for the outcome of the current pregnancy from the drop down list In case the codes in this field are 2 Still Birth 3 Spontaneous Abortion or 4 Induced Abortion then the remaining fields in the format will get deactivated as there would not be any child details to be entered e Number of children Kindly enter the appropriate code for the number of children from the drop down list In case the
27. is 10 Others please specify reason see E e please specify reason If option is 10 Others please specify reasan Select reason cpocity reason please specify reason Remarks Episode 1 Select reason v Episode 3 Select reason v Episode 5 Select reason v If the woman is pregnant please enter her details in the MCTS form e Remarks In case of any other relevant information please write in this field This field will accept a maximum of 250 characters including alphabets numbers and special characters Please Note If the woman was first entered in the Birth Spacing format and then she became pregnant in such a situation she will be then transferred to the MCTS format with the same Woman ID Then after 42 days of her delivery she again needs to be followed up for Family Planning Here please don t initiate a new birth spacing format for her The old birth spacing format of the same woman can be retrieved under the data editing section by clicking on Birth Spacing and entering the same Woman ID HUP Web Based MIS User Manual 28 Survey HH Survey M C Tracking HUP Web Based MIS User Manual 29 Daily Diary Format Enter the compiled city level partner level report only for CURE and SNBS in this format Please don t enter individual worker cluster level reports The report has to be entered by the MIS amp Documentation Officer for the three priority cities and by
28. iting Section Enter the appropriate Woman ID Back to Home Page 4 GoBack e For the Daily Diary Report the system will ask for name of the city implementing partner or sub partner month and year Choose and fill the appropriate options from the drop down list to retrieve the form and then do the required changes Monthly Daily Diary Data Editing Section Name of the city of Implementng Sub Partner esr 2012 e On entering the relevant ID or on entering the name of the city month and year the particular form will open for data editing You can update or edit the data already entered but you will not be able to delete data Once you have done the necessary changes then click on the Update Record button to save the changes made Update recard Home The Health of the Urban Poor HUP Program is operational in eight states of India Bihar Chhattisgarh Jharkhand Madhya Pradesh Odisha Rajasthan Uttarakhand and Uttar Pradesh and five cities Agra Bhubaneswar Delhi Jaipur and Pune HUP Web Based MIS User Manual 36 After saving the desired changes a pop up message will flash on your screen stating that your data has been edited successfully From here you may either go back to the Home page by clicking on Go Back button or you may continue to edit more data by clicking on Edit Data link Your data edited successfully Back to Home Page Edit More Data 4 Go Back
29. lease note this Household ID in the HH register for future use e Name of the City Enter the name of city by selecting from the drop down list e Slum Code Enter the three digit slum code as provided by the PMU This is a numeric field with maximum character length of three digits so no alphabets and more than three digits will not be accepted e Ward No Enter the valid ward number in the column e Code of Link Worker Cluster Coordinator Enter the two digit LW CC code as provided by the PMU This is a numeric field with maximum character length of two digits so no alphabets and more than two digits will not be accepted e Structure No Enter the relevant structure or house no given at the time of Mapping and listing This is a numeric field with maximum character length of four digits so no alphabets and more than four digits will not be accepted e Name of Household Head Write the name of the HH head in the specified column Please don t add any prefixes like Mr Ms or any other special characters while mentioning of the name of household head and enter the name in capital letters e Household ID Household ID will be automatically generated when you enter all the above mentioned details HUP Web Based MIS User Manual 15 2 Socio demographic Details Religion Caste at BPL Status Total af Male Members Total of Female of Currently Married Members Women 15 48 years
30. n Enter the age of the woman Since birth spacing has to be promoted only in currently married women of reproductive age i e between 15 49 years so the system will not accept any entries below 15 and above 49 years This field will accept numeric entries with a maximum character length of two digits only e Mobile number Please enter the 10 digit mobile number in this field Don t add 0 or 91 before the mobile number This field will accept numeric entries with a maximum character length of ten digits only e No of living children Male Select the appropriate option from the drop down list as per the record mentioned in the Birth Spacing format HUP Web Based MIS User Manual 26 e No of living children Female Select the appropriate option from the drop down list as per the record mentioned in the Birth Spacing format e Date of first visit Please enter the date of first visit by clicking on the calendar 2 Family Planning Method being used by the Woman Family Planning Method being used by Woman Month 1 Month 5 Month 3 Month 13 Month 17 Month 21 Month 25 Month 29 Month 33 U Oo Month 2 Month 6 Month 10 Month 14 Month 18 Month 22 Month 26 Month 30 Month 34 Month 3 Month 7 Month 11 Month 15 Month 19 Month 23 Month 27 Month 31 Month 35 Month 4 Month Month 12 Month 16 Month 20 Month 24 Month 28 Month 32 Month 36 0 0 Family
31. n be entered in this field e Ownership Status Please select the appropriate option from the drop down list HUP Web Based MIS User Manual 16 3 Water and Sanitation Access Source of Drinking Water 1 Piped water v Access to Tallet Facility Individual of Males using Toilet af Females using Toilet g g PF af Females nat using of Males nat using Toilet Toilet e Source of Drinking Water Please select the appropriate option from the drop down list Be careful while selecting the option otherwise the default option will be entered e Access to Toilet Facility Please select the appropriate option from the drop down list In case where the response is Individual or Community toilet then enter the toilet utilization details in the following fields But when the response in No indicating no access to toilet facility in such a case the next four fields related to toilet utilization pattern will automatically get de activated e No of Males using Toilets Write the number of male members of the household including children who use toilet facility This is a numeric field which will accept maximum of two digits no alphabets will be accepted Also if the value entered in this field exceeds total no of male members in the family then entry will not be accepted e No of Females using Toilets Write the number of female members of the household including children who use the toilet facility This i
32. name in capital letters uppercase e Woman ID Woman ID will be automatically generated as the above information is entered into the specific fields e No of Births Para Enter the number as mentioned in the register This field will accept only one digit numeric entries no alphabets will be accepted e No of Pregnancies Gravida Enter the number as mentioned in the register This field will accept only one digit numeric entries no alphabets will be accepted Gravida should always be equal to or more than Para The system will not accept any data entry in which Para exceeds Gravida HUP Web Based MIS User Manual 20 2 Antenatal Care Antenatal Care Last Menstrual Period LMP 55 i Date af Delivery Date of first ANC Date of second ANC Date of third ANC TT 1 Vaccination l TT 2 Vaccination eee Select Planned location for Select Delivery e Last Menstrual Period LMP Click on the calendar to enter the date corresponding to the LMP It refers to the first day of the last menstrual period e Expected Date of Delivery EDD Click on the calendar to enter the date corresponding to the EDD e Antenatal Care ANC I Il and Click on calendar to enter the date of the respective ANCs ANC dates The system will not accept any dates before the LMP or after the EDD Date of first ANC Date of 1 ANC will be open any date after the LMP will be accepted Date of s
33. of Infants lt 1 year of of Pregnant Women age Ma of children between 1 5 e years Ownership Status Owner w Religion Please select the appropriate option from the drop down list e Caste Please select the appropriate option from the drop down list e Status Please select the appropriate option from the drop down list e Total no of Male Members Enter the total number of male members including children in the specified field This is a numeric field and a maximum of two digits can be entered in this field e Total no of Female Members Enter the total number of female members including children in the specified field A maximum of two numeric digits can be entered in this field e No of Currently Married Women 15 49 years Write the number of currently married women present in the household in the specified field Maximum one numeric digit can be entered in this field e No of Pregnant Women Write the number of pregnant women present in the household in the specified field Maximum one numeric digit can be entered in this field e No of Infants lt 1 year of age Write the number of infants less than one year of age present in the household in the specified field Maximum one numeric digit can be entered in this field e No of children between 1 5 years of age Write the number of children between 1 5 years of age present in the household in the specified field Maximum one numeric digit ca
34. on MC Tracking button You will be able to see the city wise report as well as the consolidated PMU level report for any of the formats HUP Web Based MIS User Manual 6 USAID INDIA VET i PUGA THA AM PEOR Goal To improve the health status of the urban poor by adopting effective efficient and sustainable strategic intervention vanus development Tha Haalth of the Urban Poor HUP Health M agemiant Information System HMIS focuses on manitoring g city and state level program efforts Neve Data Entry Survey MC Tracking Daily Diary Log out Date Editing HH Survey Day Diary HH Survey M C Tracking Birth Spacing Daily Diary The Health of the Urban Poor HUP Program is operational in esght states of India Bihar Chhattisgarh Jharkhand Madhya Pradesh Odisha Rajasthan Uttarakhand and Uttar Pradesh and five cities Agra Bhubaneswar Delt Jaipur and Pune HUP Web Based MIS User Manual eneric instructions 1 Name of the City Enter the name of your intervention city by selecting the appropriate option from the drop down list USAID INDIA Data Entry Farm 07 Dec 2012 M ndato ry To improve the hein status of the urban poor By adapting Ward Tu Cade af Link Aaker CC effective efficiant and sustamable HUP Structure No Hame of Housghokd Haad strateqic intervention
35. opriate date from the calendar It is not possible to manually enter the date in the fields Antenatal Care Last Menstrual Period Date of first ANC Date of third ANC TT 2 Waccination Planned location for Delivery Select Delivery and Postnatal care Actual date of Delivery HUP Web Based MIS User Manual com am Select w Select vt 12 Generation and Interlinking of ID s There are three very important IDs to be used in the web based MIS These include e Household ID e Woman ID e Child ID IDs will provide a unique identification number to the Household Woman or Child Generation of Household ID First alphabet of the City name 3 numeric digits for Slum Code 2 numeric digits for LW CC code 4 numeric digits for HUP Structure No first three letters of the household head s name Though the Household ID will be automatically generated but still the MIS users should understand the components of HH ID and the process of ID generation For eg if the city is Agra the slum code is 18 the LW code is 22 HUP structure no is 384 and the household s name is Raj Kumar then the unique Household ID will be A 018 22 0384 RAJ Generation of Woman ID for MCTS and Birth Spacing HH ID First two letters of the woman s name First two letters of her husband s name For eg if the unique HH ID is A 018 22 0384 RAJ the woman s name is Sheela and her husband s name is Vik
36. ram then the unique Woman ID will be A 018 22 0384 RAJ SH VI Generation of Child ID Woman ID C1 or C2 depending on the no of children born in the current pregnancy For eg if the unique Woman ID is A 018 22 0384 RAJ SH NI and only one child is born in the current delivery then the unique Child ID will be A 018 22 0384 RAJ SH VI C1 But if two children are born in the current delivery then the unique Child ID of the second child will be A 018 22 0384 RAJ SH VI C2 Interlinking between IDs HH ID is extremely important and should be noted down in the hard copy because all other IDs are linked to it Once you have the HH ID then the Woman and Child ID can be easily generated HUP Web Based MIS User Manual 13 DATA ENTRY e Household Data Entry Format e Mother and Child Tracking Format e Birth Spacing Format e Daily Dairy Report Format HUP Web Based MIS User Manual 14 ousehold D ata Entry Format 1 Identification Details f d FROM THE AMERICAN PEOPLE USAID INDIA Wip Household Data Entry Form 17 Dec 2012 Goal Welcome To improve the health Mandatory fields status of the urban poor adopting effective efficient and sustainable strategic intervention approaches adapting the principle of convergence of Household Id Name of City Agra Slum Code Ward Number Code af Link Worker CC HUP Structure No amp of Household Head P
37. re is more than one child born then the child identification and details of the immunization part will appear again for doing the data entry of the second or third child e Dates of PNC visit 1 2 and 3 Click on the calendar to select the appropriate dates corresponding to the dates of PNC 1 2 and 3 In these fields any dates beyond the postnatal period i e after 42 days of delivery will not be accepted by the system After 42 days of delivery the woman needs to be counseled on family planning birth spacing methods therefore please enter her details in the Birth Spacing format 4 Identification of Child Identification of Child Child ID Name of Child Please note the Child ID in MCTS register for future use Gender Select vi Weight at Birth grams Colostrum Feeding Select Birth Registration Select v Complementary feeding started age in completed Select v months e Child ID The unique Child ID will be automatically generated by the system e Name of the Child Write the name of the child in the given space Please don t add any prefixes or special characters while mentioning the name In case no name has been given to the child then mention the nick name of the child The name should be entered in capital letters HUP Web Based MIS User Manual 23 e Gender Enter the appropriate code for child s gender by selecting from drop down list e Weight at birth in grams Please enter
38. s been specified for every field 6 Please don t add any prefixes like Mr Ms Sh or any special characters while entering of the names of Household head pregnant woman or name of husband Also all the names must be entered in capital letters i e in Uppercase HUP Web Based MIS User Manual 9 Household Data Entry Form 17 Dec 2012 Welcome Mandatory fields Mame of City Agra v Slum Code Ward Number Code of Link Worker CC HUP Structure Mo Househald Id 10 11 12 13 14 Mame of Household Head Please note this ILI im the HH register for future use Household ID Woman ID Child ID will be generated by the system automatically but these IDs need to be noted down in the hard copy for future reference and use In case of drop down fields please enter the correct option carefully otherwise the default entry will be accepted Don t leave any data field empty If there is any missing information or in case there is no relevant information to be entered then please write zero in the given space Household and Daily Diary format will be filled in one visit whereas MCTS and Birth Spacing entries need to be done over a period of time Therefore HH survey and Daily Diary formats will not accept any blank fields but MCTS and Birth Spacing formats will accept the blank fields The first time details can be entered by selecting the appropriate format und
39. s a numeric field which will accept a maximum of two digits no alphabets will be accepted Also if the value entered in this field exceeds the total no of female members in the family then the entry will not be accepted e No of Males not using Toilets This field does not require manual data entry once the no of males using toilets is entered this value will be automatically generated by the system itself e No of Females not using Toilets This field does not require manual data entry once the no of females using toilets is entered this value will be automatically generated by the system itself For programmatic purposes people having access to toilet facility Individual as well as Community toilet but not using it are the target group on whom the behavior change efforts need to be focused for increasing access figures e Incase when the complete household information is not available then please enter the appropriate option from the drop down list HUP Web Based MIS User Manual 17 In case household details are not available please select the appropriate option Select option Remarks submit Reset e Incase of Empty Locked house Please remember that the name of HH head needs to be entered to save the data entry in the MIS database for future reference and records as well as to generate the HH ID In case the name of HH head is not available then there is no point in entering the household in the MIS sinc
40. the birth weight of the child in grams This field will accept only four digit numeric entries Alphabets and more than 4 digits will not be accepted by the system e Colostrum feeding Please enter the appropriate code as mentioned in the MCTS register from the drop down list e Birth Registration Please enter the appropriate code as mentioned in the MCTS register from the drop down list e Complimentary feeding started age in completed months Select the number of completed months from the drop down list Incase the register mentions the age in decimals kindly round it off and select the appropriate month from the drop down list Example if the complimentary feeding has started in 5 5 months then please enter it as 5 The drop down contains two extra codes than those mentioned in the MCTS register zero and not initiated In case the child is below six months of age and complimentary feeding has not yet been initiated then please enter not initiated in the field and later on when the child attains six months of age and complementary feeding is initiated then update the code Similarly if the family initiates complementary feeding right from the time of birth or before attaining one month of age then kindly enter zero in the field 5 Child Immunization Details Child Immunization Details BCG 1 OPV 1 uL Hepatitis B 1 2 a OPV 2 Hepatitis B 2 3 OPV 3 Hepati
41. tis B 3 Measles uk vitamin A HUP Web Based MIS User Manual 24 Dates of Child Immunization Click the calendar to enter the respective dates of vaccines administered to the child The time gap between the first and second and second and third doses of all three vaccines DPT OPV and Hepatitis B should not be less than 28 days The dates with a gap of less than 28 days will not be accepted by the system For Measles and Vitamin A The dates before nine months of age i e before 9 months from the date of delivery will not be accepted by the system Remarks Remarks In case of any other relevant information please mention in this field This field will accept a maximum of 250 characters including numeric alphabets and special characters Submit the data after entering the details by clicking on the submit button In case you will not submit the data the details will not be saved After submitting the details you will get a pop up message which will reflect that the data has been successfully submitted and saved in the MIS database To go back to the Home page click on the Home button given at the left bottom corner of the page Don t press back button to go to the Home page In Mother and Child Tracking format at the time of new data entry enter into the new entry section But since it is a continuous tracking format data updation needs to be done from time to time under the data editing section Please rem
42. uas bore strategic intervention approaches adopting Ine cf convergence of D varous development zm Tracking MC Tracking pragrams i VW Survey Survey eee Alin I Birth Spacing Spacing Program developed Health Management a T XU Information System 4 Dai Diary HMIS facuses an morskorneg amid management of various city and state program elarta Diary e Depending upon the type of report to be generated the screen will flash a different message In all cases to generate the report you will need to enter the name of the city and the time duration for which you want the report e For HH survey you will need to select whether you want to view a city level report or the national level report Select the name of the city from the drop down list Also enter the round of HH survey whose report is to be seen Round 11 111 and the slum code in case you want to see a report segregated at the slum level for a particular city Click on Generate Report button to see the report Household Report Generation Form Select City Name Survey Found I Slum Code optional Generate Report HUP Web Based MIS User Manual 39 For MCTS and Birth Spacing format you will need to select whether you want to view city level report or the national level report Select the name of the city from the drop down
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