User Manual
Contents
1. 21 Adding Employees by 22 Adding Employees by Registration 22 Adding Regular Work Force 22 Adding Foreman Employeess adeo v bed uo e oa F r eee oe 22 Adding Service Group EOFeIielisc nd teme qua es PENA 23 Adding TOT E 23 Delete a 24 a 2 2 2 2 4 nnmnnn nnmnnn 25 Authorizing a Timesheet 26 Exporting a Timesheet 28 Exporting Costing 29 Authorization History Report 30 Manage Costing Center Codes 31 Manage Commodity Codes 32 Manage Occupation Codes 33 Operation Timesheet Report 34 Preview Authorization Report 37 Page 2 Remote Payroll Entry RPE User Manual Welcome Welcome to the employers bcmea com Remote Payroll Entry system The Remote Payroll Entry RPE system provides access to online submission and retrieval of payroll information This system is accessed by the association s member company management and senior staff Should you require further assistance you may contact bcmea com technical support line at 778 835 0348 of use the contact us link to send us you comments and or feedback We would like to hear from you Page 3 Remote2. 77 ROSET JOHN 1 Ur MANTEMAH CE AEE Se es a toni Click ta i 2 Mn n aa DUM change i 77 i pum mm m A m L1 L1l co dr costing centre it T i Usetochange Usetochange Usetoaddskil commodity occupation code i differential i 2553 555 it i i i 1 4 Lease Ss oe es ee E Step 8 Any warnings or errors will be indicated by the displayed icon s Hovering over the icon with the cursor will indicate the nature of the warning or error Warnings and errors can also be viewed when Authorizing a Timesheet Edit Timesheet 100130 or 1 save E Print Add GA Copy Ship Site Berth Select Site Berth zj Port Cada Select Port ej Ship Code Operation o DOCK a Account Code 41049 NUTTALL BARRIE W Select Costing Code T Select Commodity Code T 20 COASTWISE WORK SH 8 DT 1 Page 8 Remote Payroll Entry RPE User Manual Loading a Worksheet This menu selection is currently only available for companies utilizing excel worksheets to dispatch employees as a method of loading excel spreadsheet information to the timesheet system Note The following procedures are for Office 2003 and higher Step 1 At left navigation menu click on Worksheet Import You are log
3. Step 3 Click on the box corresponding to the date and shift of the timesheet to be entered The selected box will be indicated by an orange square 01 00 2 T5 08 00 2 5 16 30 1 5 The number of employees working a particular day can be displayed by hovering the cursor over the indicated icon m 753012008 X 01 00 16 30 al 6 Remote Payroll Entry RPE User Manual Step 4 Click new timesheet button Timesheets Step 5 On the subsequent page select the appropriate template from the drop down menu The Employees Working at Company template will automatically give the list of the employees plugged in for that date and shift The Empty Time Sheet template will allow the manual entry of employees Add a description if necessary and click OK New Timesheet Template Employees Working at Fibreca Description OK Cancel Cruise start end times can also be selected for the applicable companies Create New Timesheet Select template and description to create a new timesheet Template Employees working at BALLENTYNE 06 00 Employees working at 08 00 Cruise Empty Timesheet 07 00 Empty Timesheet 07 00 Cruise Empty Timesheet 06 00 Empty Timesheet 08 00 Cruise Description Step 6 The edit page shown below will load Enter Ship Ship Code and Account Code Select the appropriate Por
4. Step 3 Highlight the RWF employee in the list and click the gt button to add the employee to the selection Step 4 Click the selected employee s to timesheet button Adding Foreman Employees Step 1 Choose the Foreman Tab Step 2 Optionally choose the Costing Code Occupation or the Commodity Step 3 Highlight the Foreman employee in the list and click the gt button to add the employee to the selection Step 4 Click the selected employee s to timesheet button Page 22 Remote Payroll Entry RPE User Manual Adding Service Group Foreman Step 1 Choose the Foreman Tab Foreman List shows Service Group Foreman with SG besides registration number Step 2 Optionally choose the Costing Code or the Commodity Step 3 Choose Occupation code 5 Only Ship foreman apply for Service Group Foreman E Employee 0 Choose Costing Commodity Occupation code for the selected foreman employee Optional 500 DL STEVEDORE CONTAINERS Choose Commodity Code 05 SHIP FOREMEM Foreman Employee s found Selection of Foreman Employee s to be added to Timesheet MCCANN PAUL W 032488 OLMSTEAD DONALD 032424 SHEASGREEN KEVIN 032472 SMITH JR EDWARD 028882 VANDERMEER 027588 BRUMPTON PAUL A 037338 SG CHARTIER RICK 023838 56 COSTEA IONEL 044878 SG DERKACH ADAM P 044858 5G FILEWICH GREG 044858 SG E add selected
5. 16 09 2007 Protecting Your 01 00 2 TS Information References User Manual 08 00 2 15 5 x Click on box m I to select E 1 TS 16 30 1 thatdate I and shift indicated Sun Sep 16 2007 1 00 Shift I by orange 27 No of Timesheets 2 box gt lt 2TS No of Employees 12 Pot of Hours 79 tl 2 I pe Warning 2 LZ NM Errors 5 L Timesheets 1 100028 tiones add new dh 6 th 6 I timesheet 1 2 7 b ontact privacy copyright BCMEA WEBC 2007 M Done 7 N itene 7 J HE I Click to add a new timesheet Shows timesheets already entered Timesheets in red contain errors timesheets in yellow contain warnings and timesheets in green are able to be authorized Page 5 Remote Payroll Entry RPE User Manual Entering a New Timesheet Entering Regular Timesheets Step 1 Select Timesheets Tab Step 2 The date defaults to the first day of the current payroll period i e the first Sunday of every week A specific date can be selected by clicking on the calendar button or by typing it in manually Using the arrow buttons will shift the date in one week increments 16 09 2007
6. Selected timesheets can be submitted to be part of the current payroll You will be asked to enter your password to authorize the timesheets for submission An authorization report will be auto generated which you will need to sign and fax to the WEBC This payroll s authorization reports be reprinted using the authorization history section below previous authorization reports can be reprinted using the reports section Authorization History Total 1 Submission Page 37 Remote Payroll Entry RPE User Manual oample Preview Authorization Report Report AuthorizationReport rpt MAHER TERMINALS HOLDING CORP Page 1 of 2 Run Date 16 09 2008 e DES Preview Authorization Report Pay Ending Date 12 09 2009 Submission Date Time Company 064 MAHER TERMINALS HOLDING CORP Timesheet Number 108469 Submitted Payroll Timesheet Number Date TT TT Shift Shift OT OT Meal Gross Occ Labour Employee Worked Sh Hours Rate Hours Rate Hours Rate Fares Allow Only Code SP Cost Misc 041042 JOHAL 08 09 2009 2 0 00 0 00 9 00 55 22 0 00 0 00 0 00 0 00 0 00 01 500 Subtotals for Timesheet Number 108469 0 00 9 00 0 00 0 00 0 00 0 00 Number of records 1 Page 38
7. sample OPS Timesheet Report Report OPSTimesheetReport rpt Run Date 16 09 2009 5 38 27 Page 1 of 1 VESSEL A YEAR LOCATION PIER DEM O RUPERT Fairview Terminals TALK NELSON MEL M 018248 01 00 04 30 08 00 oe peme fat feet FOREMAN S SIGNATURE OFFICE SIGNATURE Page 36 Remote Payroll Entry RPE User Manual Preview Authorization Report In authorization page MAHER TERMINALS HOLDING CORP Sun Sep 06 2009 Shift 01 00 To Sat Sep 12 2009 Shift 16 30 Include Overpayments and Shortages B Error Warning Report Select Timesheets for Submission The following timeshest s may be included as part of the current payroll Please ensure that all warnings and errors have been resolved prior to authorization Timesheets that have a green status may be selected for submission Timesheet Regular Adjusted Pending To Authorize Select Sun Sep 06 2009 Shift 08 00 F 108469 test 1 amp Preview Authorization Report For Selected Timesheets optional Preview athorization report for selected timesheets to verify the submission details The authorization report will continue to be generated automatically on timesheet submission authorization preview Print Selected Timesheets The selected timesheets can be printed and filed for future reference print timesheets Submit Selected Timesheet
8. PM 1 2 Timesheet Regular Adjusted Pending To Authorize Select yy n Tue Apr 29 2008 Shift 16 30 EM onus N Indicatesthe 1 R oc Indicates the timesheet contains 2 timesheet is 1 warnings that have z 100241 5 5 o m 1 ready to be tobereviewed 247 authorized prior to Wed Apr 30 2008 Shift 16 30 2 27 aes oe eee Se w Overrideable Warning 2 N 1 e m m V shift rate 55 20 does not match the base rate for 30 04 2008 shift 3 Employee 041342 BILING 5 4 Check box to Click Checkmark 1 7 ide ALL 7 V Timesheet Has Foreman select timesheet tO override 27 for authorization warnings for I v Timesheet Has No First Aid I selected timesheet cM x I have reviewed the above warnings I approve and accept the warnings as listed i agree 1 Checkboxto i override the 1 warning listed Click to approve and accept the selected warnings Em Step 3 Click to print timesheet optional Button will be blue when it is activated print timesheets Step 4 Click for final submission of the selected timesheets into the payroll Button will be blue when it is activated submit timesh
9. When timesheets are created in dates after the pay ending date but before the year end split date all the Longshoreman records are held back meaning that they will not be processed during the current week The Foreman records however will be processed in the current week There will be a warning at the timesheet level explaining that foremen records after split date will be submitted in the current week After the timesheet is submitted the same timesheet number will appear in the next week ready to be submitted with the remaining Longshoreman records Page 18 Remote Payroll Entry RPE User Manual Editing Gross Only Timesheets Step 1 Select the appropriate date and shift from the grid Step 2 Select the appropriate timesheet A window like the one shown below will display From here necessary changes can be made Edit Timesheet 101212 STAT HOLIDAY Test 1 Q lH save Print 184 Add 5 Copy Ship Site Berth Fon a Fort Code oss FARMEN TERMINA aj Ship Code Operation o DOCK zj Account Cade 27373 BAKER PAUL 520 DL 05 SHIP 330 24 29444 EDWARDS FEDELIS J 520 DL SHIP FOREMEN 330 24 32425 LUND DAVE 520 DL ns SHIP F REMEH zu 210 24 32472 SHEASGREEN KEVIN 520 DL 05 SHIP xj 210 24 Step 3 Use the drop down menus to change site berth port a
10. 00 5hift Timesheets 108433 108434 108435 108436 108438 ha jms ds ms Operation timesheet report for selected timesheet Edit Timesheet 108437 RAILOPS 5 4 E Save EX oPsrrint Edit Add Copy Sjte Berth Select Site Berth Port Code 285 FAIRVIEW TERMINAI Ship Code CPR Operation 2 DOCK El aiunt Code Ship 24099 BASSO ATTILIO Jsu 7 5 OT 0 505 DL YARD RAIL select Commodity Code 29 DOCK MOBILE EQUIP OP e Apply skill differential Sil 32447 BLACKHALL ALFRED J 7 5 0 505 DL YARD RAIL se Select Commodity DOCK MORILE EQUIP OP Apply skill differential 18250 MCDOUGALL ROD 7 5 0 505 DL YARD RAIL Commodity Code 29 DOCKMOBILEEQUIPOP skill differential m E 4 38092 MOORES WAYNE 7 5 OT 0 505 DL YARD RAIL m ssesGemmes co A DOCK MOSE EaU oe Apply skil aifferental m 18248 NELSON MEL M 7 5 0 505 1 YARD RAIL gt Select Commodity Code 28 DOCK MOBILE EQUIP OF Apply skill differential gt dz 37956 WHITILES BRAD 2 5 OT 0 225 DL YARD RAIL Select Commodity Code 29 DOCK MOBILE EQUIP OP Apply skill differential oF Totals SH 45 OT 0 Page 35 Remote Payroll Entry RPE User Manual
11. Accepted View Print Authorization Report Mon Sep 24 2007 15 36 23 fib manager Accepted View Print Authorization Report Page 30 Remote Payroll Entry RPE User Manual Manage Costing Center Codes Step 1 Select the Admin tab prts Admin Step 2 Select Costing Center from the side panel Technical Support Step 3 A screen like the one pictured below will load From here Costing Center Codes can be removed if shown in blue and also Costing Center Codes can be added Manage Costing Center Codes Users can export timesheet information for adhac reporting ar import into external systems Data extracted in comma separated values cs v format for easy import inta excel or other data processing applications 100 MAINTENANCE 200 ROTARY RAIL YARD 300 SHIP LOADER WESSELS 400 SHIP LOADER BARGES 500 PILE MAINTENANCE Code s 600 BARGE UNLOADING YOO BARGE LOADING 300 PELLETS You may remove unused costing center codes shawn Remove in blue Select the costing code from the above list remove unused code then click remove Code Description Page 31 Remote Payroll Entry RPE User Manual Manage Commodity Codes Step 1 Select the Admin tab Step 2 Select Costing Center from the side panel You are logged in Thursday January 24 2008 Costing Center Codes Step 3 A screen like the one pictured below will load From
12. added to the timesheet click the Edit button to return to edit mode Step 8 The timesheet will contain the foremen that you selected and each of them will have a gross pay amount of 8 hours multiplied by the current hourly rate for occupation code 05 Page 15 Remote Payroll Entry RPE User Manual Editing Employee Details Editing a Regular Timesheet Step 1 Select the appropriate date and shift from the grid 01 00 2 5 08 00 215 16 30 1 5 Step 2 Select the appropriate timesheet Red timesheets contain errors yellow timesheets contain warnings and green timesheets do not contain errors or warnings and can be authorized Timesheets 100067 add new 5 timesheet Step 3 Use the drop down menus to change costing centre commodity occupation code and skill differential respectively Fil dz 40136 BOUCHARD PAULE J 8 1 100 MAINTENANCE Select Commodity Code 06 DOCE skill differential Click on the expand button to activate the other details to edit Once expanded a window like the one shown below will display From here the necessary changes can be made 40136 BOUCHARD PAULE SH 8 1 Shift Hours Start End Total Hours C Agr Alloc Gross Items Amount Period 1 07 30 12 00 Shift 5 00 5 00 Meal Allowance 9 00 Period 2 12 30 17 00 Meal hour 0 00 0 00 Fares 0 00 Period 3 Shift Extension 1 00 4 0
13. employee s to timesheet Step 4 Highlight the Foreman employee in the list and click the gt button add the employee to the selection Step 5 Click the selected employee s to timesheet button Adding Linesman Step 1 Choose the Employee Tab Step 2 Optionally choose the Costing Code or the Commodity amp Choose Occupation code 15 for Linesmen Step 3 Highlight the employee in the list and click the gt button to add the employee to the selection or enter the employee registration number and click add to selection Step 4 Click the selected employee s to timesheet button Note Linesman added to the sheet with default Skill Differential NO when change to Apply skill differential means pay the lead hand rate adds 0 80 cents to the skill Page 23 Remote Payroll Entry RPE User Manual Delete a Timesheet Step 1 Select the appropriate date and shift from the grid E 08 00 2 5 16 30 TS Step 2 Select the appropriate timesheet and drag and drop into Trash bin Mon 17 2007 08 00 Shift Mo of Timesheets 1 of Employees 26 Mo af Hours 208 Warning Errors Page 24 Remote Payroll Entry RPE User Manual Copy a Timesheet Step 1 Select the date and shift containing the timesheet to be copied from the grid 08 00 2 TS 16 30 1 TS Step 2 Drag and drop the timesheet to be copied
14. 0 5 E After Meal 9 00 0 00 Travel Time 0 00 100 MAINTENANCE em SHIP LONGSHORENMEN skill differential JaN Breakdown Hours B Rate Comm Skill Total Gross Items Amount Shift 8 00 33 31 0 15 0 00 33 38 Meal Allowance Meal Hour 0 00 4908 845 0 00 50 11 Fares 0 00 Shift Extension 1 00 49 96 0 15 0 00 50 11 S E After Meal 0 00 66 82 0 15 0 00 66 77 Travel Time 0 00 30 96 30 96 Totals 5H 56 OT 1 Page 16 Remote Payroll Entry RPE User Manual Note There should not be Variation in the Total Hours between the Collective Agreement and the Allocated Total Hours C Agr Alloc Var Shift 7 00 2 00 Meal hour 0 00 Shift Extension 0 00 0 00 S E After Meal 9 00 0 00 Travel Time 0 00 Step 4 If desired the costing line for an employee can be split by clicking on the indicated button w 41300 DHALIV AL HARVINDER 5 Select Costing Cade Select Commodity Cade 02 DOCK LONGSHORBWEH skill differential zs Expand details 41300 DHALIW AL HARVINDER 5 Select Costing Cade Select Commodity Code 02 DOCK LONGSHORBWEN Poply skill differential zx Select Costing Code Select Commodity Code 3 oz DOCK LONGSHOREMEN opty skill differential 47 C 8 0 Split costing line SH 8 0 Expand the details and make necessary
15. 0p coma 1 unlock timesheets pf Phatt LET es Se Pa gf OT Pan img hrga Titer amp o THEI 1 Step 10 To unlock an individual timesheet click on the timesheet number then un tick the check box in the timesheet detail page Click on the Save button the save the timesheet 104832 104833 The selected timesheet detail page will load A padlock icon with check box is located on the top of the timesheet table Page 12 Remote Payroll Entry RPE User Manual NOTE When a timesheet is locked only users with authorization rights can access the timesheet The check box is disabled for unauthorized users When a locked timesheet is clicked on by an unauthorized user the following message will display d Microzolt Intemet E xntorel iro Page 13 Remote Payroll Entry RPE User Manual Entering Foreman Statutory Holiday Pay Timesheets Step 1 Select shift 2 on a date which IS a statutory holiday as defined in the collective agreement i e Jan 01 2008 Step 2 Click the add new timesheet icon Step 3 Select Foreman Statutory Holiday Pay from the list of templates Step 4 It is suggested to enter the name of the holiday as a description Click OK to create the timesheet Step 5 On the timesheet click the Ad
16. DONSMITH MALCOLM CM 27 VA KLINGENSMITH FRED 1 000226 T LCI SEXSMITH B B 009830 Results LCI PR SMITH 009400 f I SMITH AS 008982 or I LCI Nv SMITH A AW 010218 employee search I I SSS gt save Export Print Edit 43 V SMITH AJ 006513 IN t Use to transfer employees Click to add the employee s between adjacent fields 1 shown in the field above to the timesheet Page 21 Remote Payroll Entry RPE User Manual Adding Employees by Name Step 1 Enter the employee first or last name in the Name field and click find The employees who s name match the entry will be added to the employee s found list Step 2 Optionally choose the Costing Code Occupation or the Commodity Step 3 Highlight the employee in the list and click the gt button to add the employee to the selection Step 4 Click the selected employee s to timesheet button Adding Employees by Registration Number Step 1 Optionally choose the Costing Code Occupation or the Commodity Step 2 Enter the employee registration number and click to selection Step 3 Click the selected employee s to timesheet button Adding Regular Work Force Employees Step 1 Choose the RWF Tab Step 2 Optionally choose the Costing Code Occupation or the Commodity
17. MWMEH Pnoply skill differential Select Costing Code Select Commodity Code 02 DOCK LOHNGSHO RBWMEH Poply skill differential 280 Step 6 By clicking on the indicated icon comments and notes can be added to the selected detail line A white icon indicates there is no comment or note a yellow icon indicates a comment or note The comment or note can be viewed without expanding the details by hovering the cursor over the icon FE 41048 COOPER ANDREW J 41048 COOPER ANDREW J C SH 8 Notes Shift Hours Start End Total Hours C Agr Alloc Var Gross Items Amount Period 1 r 12 00 Shift 6 00 6 00 Meal Allowance 9 00 Period 2 13 00 17 00 Meal hour 0 00 0 00 Editing Year End Timesheets Case 1 When the Foreman year end split December 31 occurs earlier than the pay ending date for the current payroll week When timesheets are created in dates after the year end split date all the foreman records are held back meaning that they will not be processed during the current week There will be a warning at the timesheet level explaining that foremen records after split date will not be submitted in the current week After the timesheet is submitted the same timesheet number will appear in the next week ready to be submitted with the remaining Foreman records Case 2 When the Foreman year end split December 31 occurs later than the pay ending date for the current payroll week
18. Payroll Entry RPE User Manual Getting Started The Remote Payroll Entry system can be accessed at https rpe waterfrontemployersofbc com Enter User Name and Password and click go ee LE LL 0 Remote Payroll al seupimyers SON mimi RAD Biip lija coma 2 4 Remote Payroll Entry RPE User Manual Timesheets The following sections provide information on the functions available through the timesheet pages Overview Page Layout Once logged in to Remote Payroll Entry the page shown below will be presented Please familiarize yourself with the features shown Shows details of the selected date and shift Timesheets Remote Payroll Entry System Microsoft Internet Explorer Default date is the beginning of the current pay period 18 x File Edit View Favorites Tools Help AN tA x A 79 Search 52 Favorites gt I SERE S Address http 172 16 2 5 10901 Timesheet MainPage aspx ws How to Help Fibreco Export Inc Website Feedback Contact Us Quick Links Back to Employers Home Back to BCMEA Home FAQ
19. Remote Payroll Entry RPE User Manual BC maritime employers association Remote Payroll Entry RPE System User Manual Page 1 Remote Payroll Entry RPE User Manual Table of Content Welcome ee ee Getting Started 4 Timesheets 5 Overview ux E Tha na atas avena 5 Entering a New 1 12 6 Enterrng Regular TImeshie els teneret and 6 Entering Foreman Statutory Holiday Pay Timesheets 14 Entering Balance Of Earning Timesheets for Companies with Foreman on Option 14 Entering Foreman Vacation Pay 15 Entering Bereavement Leave Timesheets for foremen 15 Editing Employee Details 1 1 16 Editing a Regular 16 Editing Year End 18 Editing Gross Only eese Dv tpa PUn 19 Copying a Timesheet Detail Record suu 20 Adda New EmplOy68GB 5
20. changes to each costing line 41300 DHALIWV AL HARVINDER 5 Shift Hours 5tart Period 1 Period 2 Period 3 Total Hours Shift hour Shift Extension 5 After Meal Travel Time SH 8 OT 0 Alloc Gross Items 3 00 Amount 0 00 C Agr 8 10 Meal Allowance 0 00 0 00 0 00 Fares 0 00 0 00 0 00 0 00 0 00 Select Costing Cade Select Commodity Code 02 DOCK LONGSHORBWEH Pnply skill differential ss Breakdown Hours Shift heal Hour Shift Extension 5 After Meal Travel Time 0 00 Select Costing Code Select Commodity Code 02 DOCK LONGSHORBWEN Foply skill differential Breakdown Hours heal Hour Shift Extension Skill 0 00 B Rate 55 05 37 07 79 95 49 42 Comm 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Skill 0 00 B Rate Comm 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Total Gross Items 55 05 Amount Meal Allowance oF OF Fares 79 95 49 42 0 00 Gross Items Amount Meal Allowance 000 0 00 0 00 Fares 0 00 0 00 0 00 Page 17 Remote Payroll Entry RPE User Manual Step 5 User can also remove an employee or a costing line by clicking on the indicated button 41300 DHALIW AL HARVINDER 5 J SH 8 OT 0 Select Costing Code Select Commodity Code 02 DOCK LOHNGSHOREB
21. d button to select the Foreman to be included in the timesheet Step 6 Click the selected employee s to timesheet button Step 7 When the employees have been added to the timesheet click the Edit button to return to edit mode Step 8 The timesheet will contain all the foremen that you selected and each of them will have a gross pay amount of 8 hours multiplied by the current hourly rate for occupation code 05 Entering Balance Of Earning Timesheets for Companies with Foreman on Option Step 1 Select shift 2 on a date which IS the last day of the quarter Step 2 Click the add new timesheet icon Step 3 Select Foreman Balance of Earnings from the list of templates Step 4 It is suggested to enter BOE the quarter and the year as a description Click OK to create the timesheet Step 5 On the timesheet click the Add button to select the Foreman to be included in the timesheet Step 6 Click the selected employee s to timesheet button Step 7 When the employees have been added to the timesheet click the Edit button to return to edit mode Step 8 The timesheet will contain all the foremen that you selected and each of them will have a gross pay amount If the foremen are not on option then the amount should be 0 00 NOTE This will only auto populate the data if the selected date is the last week end date of the previous quarter AND the last week information has b
22. een merged to history Page 14 Remote Payroll Entry RPE User Manual Entering Foreman Vacation Pay Timesheets Step 1 Select shift 2 of the prior years December 31 date e g If the current year is 2008 then select December 31 2007 Step 2 Click the add new timesheet icon Step 3 Select Foreman Vacation Pay from the list of templates Step 4 It is suggested to enter the name Foreman Vacation Pay and the year as the description Click OK to create the timesheet Step 5 On the timesheet click the Add button and select the Foreman to be included in the timesheet Step 6 Click the Add selected employees to timesheet button Step 7 When the employees have been added to the timesheet click the Edit button to return to edit mode Step 8 The timesheet will contain all the foremen that you selected and each of them will have a gross pay amount Entering Bereavement Leave Timesheets for foremen Step 1 Select shift 2 on any date Step 2 Click the add new timesheet icon Step 3 Select Foreman Bereavement Leave from the list of templates Step 4 It is suggested to enter the name Bereavement Leave as the description Click OK to create the timesheet Step 5 On the timesheet click the button and select the Foreman to be included in the timesheet Step 6 Click the selected employee s to timesheet button Step 7 When the employee has been
23. eets Page 26 Remote Payroll Entry RPE User Manual Step 5 A screen as pictured below will load Double check the details of the timesheet s to be submitted Enter your password and click submit timesheets to confirm authorization FIBRECO EXPORT INC Sun Jun 10 2007 Shift 01 00 To Sat Jun 16 2007 Shift 16 30 B Error Warning Report Confirm Authorization 2 Users can export timesheet information for adhac reporting import inta external systems Data is extracted in comma separated values C Sv format far easy import into excel ar other data processing applications Date Shift Timesheet Regular Adjusted Timesheet Tue Jun 12 2007 08 00 Looo 34 a Logged as fib manager Password cancel Step 6 After submitting the timesheet s an authorization report will load This report is to be signed and sent to the pay office to authorize to pay Page 27 Remote Payroll Entry RPE User Manual Exporting a Timesheet Step 1 Select the Export tab Step 3 Select the range of dates from which the timesheets are to be exported from From 18092007 75 To 20 09 2007 ER Step 4 Select the shift s from which the timesheets are to be exported from 1 GRAVEYARD SHIFT 2 DAY SHIFT 3 EVENING SHIFT Shift s Step 5 Select the Data Element s to include in the exported timesheet s Site Date when employee worked at site Shift worked by employee Employee s registration number Emplo
24. ged in as mdri Monday January 19 2009 Worksheet Import Help contains procedures define worksheet zones in Office 2003 format newer versions of Office may differ Step 2 The Import Worksheet page as shown below will load slightly Worksheet Import G Ni Users can upload a predefined excel worksheet to generate 4 timesheet template for timesheet s creation For mare inofrmation regarding how to predefine worksheet please click on Help 4 button Date ER Shift Select a shift File Excel File Only Step 3 Enter an Order date and Shift then browse to the predefined worksheet on your local drive and click on Go button For more information about predefined worksheet format please read the help section on the web site A warning message as shown below will appear and alert user not to close the browser or back out of the page Click on to proceed Microsoft Internet Explorer A Please Mate This process may take several minutes Please DO clase your browser or back aut of the page A successful message as shown below will be displayed when process is done Page 9 Remote Payroll Entry RPE User Manual Worksheet Import 2 Indicates import worksheet l process was successful Users can upload a predefined excel worksheet ta generate a timesheet template for timesheet 4 creat
25. here Commodity Codes that appear in the lists can be altered i e remove unused codes Use the blue arrows to transfer the highlighted code s between fields Manage Commdity Codes 2 The commodity codes that are shown in the pull dawn lists within the application can be limited Select the commodity codes specific far your company Available Codes Selected Codes DDT D D T WHEN IM SACKS Bol BULE CARGO COMMODITIES HAA MITRAPRILLS AEROPRILLS CEM CEMENT PHO PHOSPHATES CIS COMMODITIES IM SACKS gt 125 CMC CLEANING OILY TANKS NO CHEM COP COBRA CP CREOSOTED PROCUCTS CAUSTIC SODA CWB CONSTRUCTING WHEAT BINS Ci CLEANING OILY TANKS WITH GH GREEN HIDES LOW HEAD ROOM LIM LIME LLP LUMBER PILES LL2 LUMBER Logs PILES LPG LIQUID PETROLEUM GAS MIT NITRATES PAP PULP AND PAPER gt 303 LBS PLIL PLILP RC REFRIGERATED CARGO SAC SULPHUR AND CONCENTRATES SAL SALT SAW OPERATES CHAIN SAW SC SODIUM CARBONMBATE SHIP CLEANING SE SALMON Boas SF SALT FISH SI SCRAP IR ON PS Page 32 Remote Payroll Entry RPE User Manual Manage Occupation Codes Step 1 Select the Admin tab Ti a Ow wel prts Admin Step 2 Select Occupation Codes from the side panel Logout Costing Center Codes Commodity Cades Occupation Codes Step 3 A screen like the one pictured be
26. ion Far more inafrmatian regarding how to predefine worksheet please click on Help gt button 4 5 JE 2 Date Shift Select a shift m File Excel File Only System has succeessfully processed the worksheet please proceed to create timesheet Step 4 At left navigation menu click on Timesheets You are logged in as mdri Monday January 19 2009 Timesheets Worksheet Import Step 5 A Timesheet webpage as shown below will load The calendar will show a Person icon when there is a worksheet loaded Indicates where a worksheet is loaded Wed1 5 15 1 T5 01 00 A Y V C2 08 00 11 5 8 T5 TS 11 T5 16 30 1 9 T5 1 2 7 5 10 Remote Payroll Entry RPE User Manual Step 6 Click on the box corresponding to the date and shift of the timesheet to be added the selected box will be indicated by an orange square then click on the Add New Timesheet icon x 151 10 01 2 01 00 3 5 5 5 08 00 16 30 Timesheets add new timesheet The template dropdown list will contain the worksheet imported Create New Timesheet Select template and description to create a new timesheet Template Worksheet IMPORT Timesheet_TractorDriver m Empty Timesheet for Dock Operation Description Empty Timesheet for Vessel Operation Foreman Bereavement Leave HatchClerk Timesheet_ConeMen Time
27. low will load From here Occupation Codes that appear in the lists can be altered i e remove unused codes Use the blue arrows to transfer the highlighted code s between fields Manage Occupation Codes D The occupation cades that are shown in the pull dawn lists Select the accupatian codes specific for your company Available Codes 07 GRAIMLIMERS 0S GEARPERSOM MAIMLMD P within the applicatian can be limited Selected Codes BOATMEH GEAR MAN LIMESIMENM GRAIMLIMIMaG WINCH DRIVER COASTWISE WORK WAR EHOUSEMEHM DOCK GANTRY DRIVER SHIP GANTRY LIFT TRUCK SHIP SLINGHMIAM Docks SHIP MOBILE EQUIP OP STRADDLE CARRIER GRAIN MACHINE iiid uh SPECIALTY TENDER Page 33 Remote Payroll Entry RPE User Manual Operation Timesheet Report MAHER TERMINALS HOLDING CORP Z 2308 2009 01 00 08 00 16 30 sun Aug 23 2009 No 01 00 Shift of Timeshests of Employees of Shift Hours of Hours Total Hours Warning Errors OPSPrint Timesheets Operation timesheets report for selected shift 108433 108434 108435 108436 108437 108438 add new 4 m 5 m 5 m 5 6 timesheet Page 34 Remote Payroll Entry RPE User Manual MAHER TERMINALS HOLDING CORP 5un Aug 23 2009 01
28. nd operation codes respectively Step 4 Click on the appropriate employee line to edit Use the drop down menus to change costing codes and occupation codes respectively Step 5 Click on the gross amount and enter new amount as appropriate Page 19 Remote Payroll Entry RPE User Manual Copying a Timesheet Detail Record Step 1 Select Copy mode Edit Add Step 2 Select the employee with the shift details to be copied it will be outlined in orange once selected 14556 BARKER RON SH 9 OT 15 200 ROTARY RAIL YARD CEM CEMENT foi SHIP LONGSHOREMEN F 30823 CROSBY JOHN 200 ROTARY RAIL Y ARD zi 01 SHIP LONGSHORBWEHW FE 39674 ALEXANDER TOM SH 8 OT 0 A 200 ROTARY RAIL YARO zj 02 DOCK LONGSHOR EEN 40751 BRAICH AJIT 5 SH 8 OT 0 200 ROTARY RAIL Y ARD CEM CEMENT 02 DOCK LONGSHOREWEN Apply skill differential dz 40136 BOUCHARD PAULE SH 9 DT 0 5 Select Costing Code Select Commodity Code 06 DOCK F REMEN Foply skill differential Step 3 Click the paste icon for each employee to apply the copied shift details to that employee A green checkmark will display to indicate details will be pasted to that employee Note Only enabled non grayed fields will be copied Jsu s l differential Step 4 Click the Save button to apply a
29. nd see the copied changes Step 5 Click on Edit mode to continue working on timesheet Page 20 Remote Payroll Entry RPE User Manual Add a New Employee Step 1 Select the appropriate date and shift from the grid 08 00 2 5 16 30 1 5 Step 2 Select the appropriate timesheet Red timesheets contain errors yellow timesheets contain warnings and green timesheets do not contain errors or warnings and can be authorized Timesheets 100067 add 5 timesheet Step 3 Switch to Add mode Step 4 In Add mode this window will display 1 Clickto addan Clickto addan Clickto add 1 Employee RWF aForeman 26 dn a md N Employee 0 94 RWF 0 84 Foreman 0 Choose Costing Commodity Occupation code for the selected employee Optional a Costing Code X Choose a Commodity Code M Choose a Occupation Code 1 Search mr Usetoadd ame egistration Number foran mm m lt employee IUD lt 1 employee by 1 Employee s found Selection of Employee s to be added to Timesheet 1 registration LCI NW ARROWSMITH J JH 025751 number i VA ARROWSMITH MARVIN 00040 I VA GOLDSMITH LEONARD D 02277 ee ee EE LCI GOLDSMITH 5 J 018133 LCI VA GOR
30. on to the appropriate Date and Shift on the grid Mon Sep 17 2007 08 00 Shift Mo of Timesheets 1 4 of Employees 26 2 of Hours 208 Warning Errors Timesheets a 1100003 add new m 25 timesheet Step 3 Make changes if necessary by selecting the new copy of the timesheet and using the Edit and or Add modes Page 25 Remote Payroll Entry RPE User Manual Authorizing a Timesheet Step 1 Select the Authorize tab E Step 2 A screen like the one below will be displayed once the Authorized tab is selected Please be familiar with the features shown Note errors can also be seen in Edit Timesheet mode 1 Click to print the Click to emor warning timesheet I report l 1 1 e Sun May 11 2008 Shift 01 00 To Sat 17 2008 Shift 16 30 V E Error Warning Report 2 1 Click to expand 5 collapse i Q Select Timesheets for Submission Contains errors 4 A and cannot be Imes 126 IN The following timesheet s may be included as part of the current payroll Please ensure that all warnings and errors have authorized details been resolved prior to authorization Timesheets that have a green status may be selected for submission 4
31. sheet COSCO Timesheet DGDriver Timesheet Driver Timesheet FirstAid Timesheet RSDriver Worksheet IMPORT Times sheet TractorDriver Step 7 Select the appropriate template and then click the OK button Wait until the timesheet is built Page 11 Remote Payroll Entry RPE User Manual Edit Timesheet 105749 su 104 save Ey Print 19 Add Ba Copy Ship Site Berth Select Site Berth M Port Code 085 FARVEN TERMINAI z Ship Code Operation DOCK 21 Account Code 32441 ALLEN MIKE J su 8 Select Costing Code Commodity Code 29 DOCKMOBILE EQUIP OP s Apply skin differentia gt 29461 BLAIN ROBERT su A 27509 DEON DANIEL 3 8 or fier CEOE 20 DOCK MOBILEECLIF OF Mi Aply si teca OE 37960 HARRIS KEITH 8 a Step 8 Modify the timesheet and then click on the Save button Timesheet detail is saved and re loaded Step 9 When you return to the timesheet main page a padlock icon indicates whether the timesheets are locked or unlocked If locked click on the check box next to the padlock icon to unlock The timesheets are all locked unlocked on a toggle basis fet Jan 10 200 00 00 pH eu ue UE Eius 1 af 2 4 Click check box to lock or of
32. t Code Site Berth and Operation from the drop down menus Edit Timesheet 100127 SH 8 OT 3 D H save E Print 194 Add Ship Site Berth Select Site Berth zj Port Code Select Port zT Ship Code Operation fo oock Account Code Page 7 Remote Payroll Entry RPE User Manual Step 7 Make changes here as necessary using the features indicated E i Click to print i proc R 1 i C Use edit made ta make m changes to details of i i Click far i i empio yess entered in ddmde 1 i the timesheet i i i i i i ee i i AX 2 Fi Click i i 1 i Y save A lias Dire d B Add 3 Copy 77 38874 AUEX ANDER TOM 100 MA HTEMAT CE cma caer 7 LOWS Ra tee E uml mE i I 55 BAREER i 2 Jaca a sme M P 1 Click hereto expand L7 DI sorte PAULE pos 4 i details 4 Click ta 4 21 AJET 5 delete aoc joc x i i 10 MAHTEHAHLE w CIENT DEIF LOGS Ra mW i employee 24458 CAMPEELL BRICE A coa CEMENT
33. yee s name Data Elements Type of work performed by employee Shift hours worked Rates of pay Cost center information Timesheet number RII SII RESI RI SI Indication if timesheet is authorized Page 28 Remote Payroll Entry RPE User Manual Exporting Costing Step 1 Select the Export tab Step 3 Using the drop down menu select the date and payroll run from which the costing data is to be exported and click on export Export Costing e Users can export costing information for adhac reporting ar import inta external systems Data 15 extracted in comma separated values 51 format for easy import into excel or other data pracessing applications Payroll Run WAC Run 19 01 2008 19 01 2008 12 01 2008 05 01 2008 29 12 2007 29 12 2007 22 12 2007 15 12 2007 08 12 2007 01 12 2007 24 11 2007 29 Remote Payroll Entry RPE User Manual Authorization History Report Step 1 Select the Reports Tab Step 2 Select the range of dates to be included in the report s arcu From EB 23 08 2007 E 29 08 2007 Step Click on run report run report Step 4 A list of submitted timesheets will display Click on View Print Authorization Report for the desired timesheet z Authorization History Total 2 Submissions Submission Submitted Submission Date Time By Status Mon Sep 24 2007 17 41 44 fib manager
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