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Ohio eTPES Principal User Guide

1. A1 Value Added exclusive and LEA Measures A2 Value Added non exclusive and LEA Measures B Vendor Assessment and LEA Measures G LEA Measures only Principal Percentages OPES Enter the desired evaluation component percentages for Building Value Added Principal Category 20 must be 10 50 NIA Average Vendor Assessment and LEA measures in each principal category Value Added must be 10 50 N A Vendor Assessment 10 must be 0 243 20 0 must be 0 5056 LEA MEASURES SLO Other Shared Attribution A Value Added and LEA Measures B Vendor Assessment and LEA Measures E LEA Measures only 20 must De 10 5056 N A N A 20 must be 10 50 N A must de 0 503 50 must equal 590 50 Q Once the percentages are correct click on the Verify Percentages button The default percentages cannot be modified for the current academic year after the Verify Percentages button has been selected eTPES BuildingAdmin v 2 5 37 04 14 Page 130 of 168 A PIN must be entered to complete the verification process Student Growth Percentage Defaults Warning Please read the following in its entirety Verifying and applying the LEA Default Percentages is a required step in order for Building administrators to enter SGM educator ratings for evaluations Once the LEA Defaults are verified for the current academic year they m
2. Sandy Sammons A nd EVALUATION SYSTEM Dashboard Administration Evaluations Educators Reports Help Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 4 900004 change Primary Evaluator Michael Superintendent TS0000004 Building Training School 4 700004 change Evaluators Unassigned Educator Sandy Sammons TRO000004 Your Access Level Educafor Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans Not Started Step 2 Formative Assessment Observation and Examination of Artifacts Not Started Step 3 Performance Rating Rubric Not Started Step 4 Student Growth Measures SGM Not Started Step 5 Final Summative Not Started Evidence Artifacts Available Add File Provide Feedback Help us improve this product The top section of the page will have your LEA and building information your information evaluation model evaluator information and your access level It is important to review this information to ensure its accuracy The workflow shown in this section is for demonstration purposes and is based on the selection of all electronic forms There are other options that may be selected by your Superintendent Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 4 900004 change Primary Evaluator Michael Superintendent TSO000004 Building T
3. NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified 1 Improvement Plan 1 1 This Evaluation refers to the Improvement Plan Conference dated 9 26 2013 2 Justification for recommendation 2 1 Provide justification for the recommendation indicated below and attach evidence to support the recommended course of action Justification for recommendation 3 Recommendation 3 1 The improvement plan has been evaluated at the end of the time specified in the plan Outcomes from the improvement plan demonstrate the following action to be taken Improvementis demonstrated and performance standards are metto a satisfactory level of performance 3 2 If Improvement Plan is to be continued for a specific time enter dates below n a The form will also record the conference dates that the form was discussed When you have reviewed the evaluation and discussed it with your evaluator you will enter your PIN to complete the form eTPES BuildingAdmin v 2 5 37 04 14 Page 59 of 168 4 Conference Date 41 Evaluation of Improvement Plan conference date 9 27 2013 I have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that I have been advised of my performance status it does not necessarily imply
4. 0 00 t al f at Insert Delete Format E Sd B7 uU a e Es T ilas amp Clear 7 Clipboard m Alignment Number Cells Editing Al fe Instructions for Performance Ratings A Instructions for Performance Ratings This function allows import of educators final cumulative Performance ratings The final Performance ratings will be imported into the Final Summative form Data can be added or modified man If you have any questions regarding completion of this template please contact technical support for assistance LEA IRN Display of Educator s LEA IRN do not modify Building IRN Display of Educator s Building IRN do not modify State ID Display of Educator s State ID do not modify Last Name Display of Educator s Last Name do not modify First Name Display of Educator s First Name do not modify Role Display of Educator s role do not modify Locked Display whether the existing performance rating may be changed do not modify 1 2 3 4 5 6 7 8 9 Performance Rating Enter the educators appropriate Performance rating The acceptable ratings are Accomplished Skilled Developing and Ineffective lq 4 b Instructions Performance Rati Performance Ratings i BA 10 Note that Performance Ratings can be added or modified manually after importing i e A new template must be created each time an import is completed e Do NOT re user a template The import will overwrite the ex
5. 1 3 Evidence gathered from observation or description of impact of artifacts as evidence of progress notes 1 4 Feedback notes Scroll past each standard and at the bottom of the form there is an optional Principal Response section that is available to be filled out eTPES BuildingAdmin v 2 5 37 04 14 Page 61 of 168 6 Principal Response optional NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified To complete the form enter your PIN and click on the Complete Form button PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered ae Evaluations At the bottom of the page there is the ability to add a comment to facilitate communication between you and your evaluator eTPES BuildingAdmin v 2 5 37 04 14 Page 62 of 168 Informal Observation Once the Evaluator completes an Informal Observation click Continue to access and complete the form h Aw Informal Observation Status In Progress Completion Process Evaluator First Principal Closes Show Details Continue The Informal Observation will show you the notes given by the evaluator in read only f
6. Al fe Help for Staff Selection Help for Staff Selection Only one combination of State ID LEA IRN Building IRN and Role is permitted Multiple assignments may be given to the same Staff State ID but must be in different LEA Building IRNs LEA IRN Display of LEA IRN do not modify Building IRN Display of Building IRN do not modify State ID Display of Staff State ID do not modify Last Name Display of Last Name do not modify First Name Display of First Name do not modify Email Email Address Role Role Name please use exact text for each record Teacher Principal Asst Principal HR Administrator Evaluator or General Staff Principal Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID 13 Teacher Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID 14 Approved to evaluate teachers Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified 15 Approved to evaluate principals Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified wWwwnt au fF wn 16 Remove from roster Remove from roster enter yes in the column to remove the staff assignment at the specified IRNs 17 Send activation email Send eTPES system activation email enter yes in the column Once the form has been completed go to File and
7. E Complete E Incomplete Last Updated 4 9 2014 1 26 51 PM Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status eee oo GIP 01 02 SGM O00 90 GIP 01 02 SGM MT0000001 Teacher Mary Training School 1 700001 Teacher all electronic forms Evaluation Evaluation RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last On the Evaluation screen the last step Summative Evaluation can be viewed Click on View to access the Final Summative form Step 4 Summative Evaluation Not Started Final Summative Rating of Teacher Effectiveness Status Not Started o At the top of the page click the Print to PDF link to print a copy of the document There are Suggested Guidelines to assist in the completion of this form In addition click on Final Summative Rating Matrix to view the matrix used to determine the Final Summative Rating Home gt Educators gt Teacher Mary MT0000001 gt Final Summative Rating of Teacher Effectiveness Back to Evaluation View PDF E Suggested Guidelines W Final Summative Rating Matrix Instructions Evaluation of teachers proficiency on the standards 50 combined with student growth measures 50 determine the Final Summative Rating for teacher performance eTPES calculates the Final Summative Rating and populates it
8. Self Assessment B If you chose to skip Self Assessment A you have a second option Self Assessment B To begin click start and that form will appear The top part of the page will allow you to return to the evaluation workflow page when you click on the Evaluation button at the top left of the screen On the right side of the page you will have access to Suggested Guidelines as well as the option to Print to PDF Evaluation Form for Catherine Hiltner TR0000061 2t Evaluations Principal Self Assessment Form B Instructions Read each element within the standard to determine whether this standard is an ares of strength or an area of growth Record evidence to support your overall rating for each standard in the space provided Then look st the standards holistically and identify two priorities two standard areas for the coming year NOTE This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form This form has five standards for the self assessment which request that you indicate whether each sub standard is an Area of Strength or an Area of Growth To clear the selection click on the clear selection link next to each choice Standard 1 Continuous Improvement Principals help create a shared vision and clear goals for their schools and ensure continuous progress toward ach
9. To return to the Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the Teacher Professional Project form as well as a way to print this form to PDF Evaluation Form for Mary Teacher MT0000001 J Educator Teacher Professional Project Form Option ORC 3319 111 D 2 The board may elect by adoption of a resolution to require only one formal observation of a teacher who received a rating of accomplished on the teachers most rec es conducted under this section provided the teacher complet a project that has been approved oy the board to demonstrate the teachers continued growth and practice st the sccomplishe a grov dates May 1 completion of evalustion and May 10 w report issued apply Instructions The teacher submits the following information to his her evalustor 5 1 5 9 The evalustor reviews the proposed project and submits to the board for approval In a second conference st the p 0 conclusion of the evaluation cycle the teacher and evslustor discuss the project evidence timeline results and impact Following the conference the evslustor completes the comment section and determines a rating NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the
10. eTPES BuildingAdmin v 2 5 37 04 14 Page 35 of 168 To select more than one Secondary Evaluator from the list click the box and then click Apply Confirm the changes made to the Educators selected Clicking OK will enter the Evaluators names in the fields of the Educator Evaluator Assignments for Teachers State ID Name Evaluation Type Primary Evaluator Secondary Evaluator s MTO0000001 Teacher Mary Principal Jane Superintendent Jane Teacher Robert Principal Jane Superintendent Jane To update Evaluator assignments for more than one Educator select multiple check boxes in the Evaluator Assignment list Evaluator Assignments for Teachers E State ID 76085183 Teacher Karen 6995454 Teacher Mark 74120687 Teacher Rober ff 1147713 Teacher Sally 4 record s Edit 3 Selected Record s When Evaluators are chosen for the group of Educators click Apply then OK If an individual Educator needs further changes they may be selected individually eTPES BuildingAdmin v 2 5 37 04 14 Page 36 of 168 Principal Evaluator Issue Resolution The Evaluator Issue Resolution feature allows an Administrator to view and correct evaluations that do not currently have a primary Evaluator assigned A new primary Evaluator can be assigned if the original Evaluator has been removed or deactivated from the approved credentialed evaluator list AN Review and correct missing primary evaluator assignments for educators Issue Resolu
11. Above eTPES BuildingAdmin v 2 5 37 04 14 Page 143 of 168 Category C ZW Verify Worksheet Ratings Custom Percentages SLO Other SLO 1 SLO Other Expected eTPES BuildingAdmin v 2 5 37 Exemption 40 Shared Attribution Shared Attribution Shared Attribution Expected SGM Rating Expected 04 14 Page 144 of 168 Principal Custom Percentages As mentioned earlier in this guide percentages can be customized per Educator To set custom percentages for a particular Educator being viewed click the Custom Percentages tab D To add ratings or customize percentages for several Educators at one time utilize the SGM Import function Instructions for SGM Import are provided in this user guide Below is a look at the percentage ranges for both the Principal and Teacher Teacher Percentage Ranges Teher Value Added VeqdinrAmemsonent SLO Gther category Rangej Range Rage i af EG MA Dad Ohio Estero Principal Percentage Ranges Principal Velue Added YeedorAseecement SLO Oer Shared Mri Dmag Rangs Rengei ti Rege 51 Range fa Ohio oreaccnten eTPES BuildingAdmin v 2 5 37 04 14 Page 145 of 168 To add or remove a customize percentage check or uncheck the Set custom percentages for this educator box respectively Ratings Custom Percentages Exemption This educator is currently using LEA Defaults O Set custom percentages for this educator Check the Set custom percent
12. Click on the Save button at the bottom of the screen to save and submit feedback A Click the Save button to submit your answers eTPES BuildingAdmin v 2 5 37 04 14 Page 11 of 168 Principal User Profile The User Profile feature allows users to review personal settings in eT PES and apply changes to an account To access click the drop down arrow next to the user s name and select User Profile Thomas Superintendent A pe User Profile Log off Common tasks that can be completed within this feature are e Change email address e Change personal password e View personal eTPES 4 digit PIN for completion of evaluation forms e View personal OTES and OPES Evaluator credentialing information e View personal staff assignments by location and role e Request removal from a current staff assignment not available for Superintendent Designee roles Account Settings Staff Assignments Please do not modify an existing account as a substitute for adding an educator Evaluation data for each user is tracked by State ID and cannot be reassigned or removed User Information Change Password Evaluator Credentialing State ID TR0000002 OTES credential date 7 12 2013 First Name Tony OPES credential date N A Last Name Principal Username tony principal 2 Account Activation eTPES PIN View your PIN Email tony principal ohiotpes com Last Activation Email Date Email has not been sent Activation Complet
13. 1 700001 Teacher all electronic forms RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms o Q Q o Evaluation v Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last An Educator s record can be viewed from the Educator s evaluation page At the top of the page the View Only access can be verified Academic Year 2013 2014 Evaluation Moder Teacher all electronic forms LEA Training District 2 900002 change Primary Thomas Superintendent EER eae ey Evaluator Building Training School 2 700002 change Teacher Robert Teacher RTOOO0002 Evaluators Your Access View Only Level eTPES BuildingAdmin v 2 5 37 04 14 Page 75 of 168 Optional Self Assessment Teacher Self Assessment Summary Tool Teacher Only Private Step 1 Professional Growth and Improvement Plans Professional Growth Plan Open to Both No Completion Order Improvement Plan Evaluator First Teacher Closes Improvement Plan Evaluation of Plan Evaluator First Teacher Closes Step 2 Formative Assessment A Observation Template Evaluator Only Private Teacher Professional Project Open to Both No Completion Order Step 3 Student Growth Measures SGM B SGM Educator Percentage Configuration B SGM Educator Ratings Worksheet Step 4 Summative Evaluation B Final Summative Rating of Teacher Effectiveness Evidence Artifacts eTPES BuildingAdmin v 2 5
14. 2 5 37 04 14 Page 31 of 168 Upon review of the data and correction of the errors click Apply Changes to finalize 1 Create Template File Cancel and get another template V 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes ViewErrorReport J APPlyChanges Cancel Changes Staff Selection Sheet Staff Selection completed Help Staff Selection Skipping Help Staff Selection itis a help sheet File processing complete A notification of completion will appear Import complete ran The roster can now be accessed by clicking on the Educators tab on the tool bar and clicking the Educators button shown below Q Users with a role of General Staff will not be evaluated in eTPES and do not display in the Educators tab lists ADMINISTRATION EDUCATORS REPORTS es Home gt Academic Year 2013 2014 Educator Quick Search Enter an educators first or last name and click on the search results list item to access their evaluation data If an educator is not found please confirm they have activated their eTPES account Q Enter 3 or more characters to search Educator Lists Ha View educator lists by LEA and building assignment Educators 0 Any user data that is uploaded to the eTPES system through this feature will be considered accurate and real data Therefore any upload for an LEA or bu
15. 3 ode core EducatorProfile Ul Learner if you currently do not have a State ID from ODE and would ike one assigned to you please review instructions at this ODE Website location htto education chio gov Topics Teaching Educator Evaluation System District Educator Evaluation Systems eTPES Help All other eTPES users are required to have a State ID or educator license in ISSUED status from ODEs office of Educator Licensure in order to be fully authenticated Technical Support If your account is already activated and you are experiencing an issue while attempting to access eTPES please contact technical support using our web based request form Online Support Request eTPES BuildingAdmin v 2 5 37 04 14 Page 6 of 168 Logging Off To log off of eTPES click the name in the top right hand corner of any screen cy a Thomas Superintendent TEACHER sd PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS HELP A drop down menu will populate Click Log Off 0 A Thomas Superintendent User Profile Principal Home Tab The Home tab is the landing page for eTPES upon logging into the system TPES mo fl Thomas Superintendent TEACHER ss PRINCI EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS HELP Tasks You have 1 LEA Setup s to complete view v You have 0 staff removal requests to review view v You have 0 educators that need a primary evaluator view Quick Help Ohio Department of Ed
16. 37 All of the forms and steps in the observation process will be seen however they will be locked Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Completed Show Details Status Not Started Show Details Status Not Started Status Not Started Status Not Started Show Details Not Started Not Started In Progress s Add New Not Started Available Spring 2014 Available Spring 2014 Not Started Available Spring 2014 Available 04 14 Page 76 of 168 Principal Workflow Overview Selected Evaluators assigned to an Educator will have the option to edit their evaluation forms Click the Edit link from the Educators list and the system will be directed to the Educator s Evaluation page The top section of the page will have LEA and building information evaluation model evaluator information and access level It is important to review this information to ensure its accuracy What is a Workflow Once the evaluation screen is accessed the workflow screen will display The workflow is the series of steps and forms available for use depending upon the Educator s role and LEA setup The roles of Teacher and Principal have different workflows as they utilize forms specific to their role Below is an example of a Teacher workflow screen of an LEA using all electronic forms The workflow shown in this secti
17. 37 04 14 Page 135 of 168 Principal Educator Management The Educator Management screen will allow users to View enter and edit ratings and categories Customize percentages Apply exemption to teachers only Verify ratings on an individual basis Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers m A2 1 MM in Progress 50 M Verified 0 mj c 1 W Not Started 50 M Unverified 100 Principals by Category Principals by Status Verified Principals mm A 1 W in Progress 100 M Verified 0 E Unverified 100 View the LEA default percentages by educator category View imported Value Added composite ratings Update educator categories component percentages and Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluation Superintendents Superintendent Designees AND Principals have the ability to enter and edit Teacher and Assistant Principal SGM data Superintendents and Superintendent Designees have the ability to enter and edit Principal SGM data Principals can view their SGM worksheet in the eTPES SGM feature Assistant Principals and Teachers can only view their SGM worksheet under their Evaluation tab eTPES BuildingAdmin v 2 5 37 04 14 Page 136 of 168 When the View Principals button
18. Action Describe in detail specific plans of action that must be taken by the Principal to improve his her performance Indicate the sources of evidence that will be used to document the completion of the Improvement Plan 3 1 Actions to be taken actions to be taken 3 2 Sources of evidence that will be examined sources of evidence 4 Assistance and Professional Development 41 Describe in detail specific supports that will be provided as well as opportunities for Professional Development specific supports that are provided 5 Dates 5 1 Date of Improvement Plan conference 9 18 2013 At the bottom of the form you will have the opportunity to complete the form by entering your PIN eTPES BuildingAdmin v 2 5 37 04 14 Page 57 of 168 have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that have been advised of my performance Status it does not necessarily imply that agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form E lete orm o t ag Encs Os a tag ORT Forgot your PIN number COMMENTS ADD A COMMENT 2 Evaluations You will also be able to add any of your own comments in the commen
19. BuildingAdmin v 2 5 37 04 14 Page 66 of 168 This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane Principal add comment 09 10 2013 03 32 46 PM 2t Evaluations You have the ability to add comments to facilitate communication with your evaluator as well eTPES BuildingAdmin v 2 5 37 04 14 Page 67 of 168 Principal Step 4 Student Growth Measures SGM i Step 4 of the Evaluation process will direct the Principal to their own SGM Worksheet The worksheet can not be edited but it can be viewed More information regarding the Prinicpal Worksheet will be available in the future eTPES BuildingAdmin v 2 5 37 04 14 Page 68 of 168 Principal Step 5 Final Summative To complete the Final Summative Rating for an Educator go to the Evaluation page for that Educator using the Educators tab click on the Educator Type to switch between the Principal and Teacher views Search for a specific Educator by typing in the search box Click on the Evaluation link to access the evaluation workflow Academic Year 2013 2014 LEA Training District 1 900001 Building Training S
20. Date Email has not been sent Activation Completion Date Activation has not been completed Cancel Send Activation Email eTPES BuildingAdmin v 2 5 37 04 14 Page 21 of 168 The Staff Assignments tab allows the roster details for the selected user to be viewed as well as remove or restore assignments Principal Tony TR0000002 Back to previous page Account Settings Staff Assignments The table below lists all staff assignments for the eTPES account by selected academic year You cannot make changes to previous academic year information Academic Year 2013 2014 w a Add Staff Staff Roster Assignments for 2013 2014 LEA Building Last Modified Action Training School 2 A Pa Sone sia itd ii 700002 Principal Active 11 11 2013 restore 2 record s Staff assignments can be added from this view as well When the Add Staff button is selected a pop up will appear and will allow a new assignment for that staff member to be added To remove a staff assignments select the remove link under Actions This option only appears with Administrative access for the LEA and Building Gi More than one active assignment in the same location for a user can not be added Attempting to add a second role for the same user and location is considered a role change and will remove any existing assignments for that location Assignments in previous academic years may be viewed by changing the selection next to the Academic Year label Th
21. Forms Collapse All Expand All Optional Self Assessment Not Started Teacher Self Assessment Summary Tool Status Not Started Teacher Only Private Show Details Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started Teacher First Evaluator Closes Show Details improvement Plan Status Not Started Evaluator First Teacher Closes Show Details improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details eTPES BuildingAdmin v 2 5 37 04 14 Page 88 of 168 Principal Teacher Evaluation Forms The following section details the individual OTES evaluation forms in the system The steps outlined in the following sections are based on the LEA Setup of Option 1 and 2 For LEA Option Setup 3 the steps will be different Below are the steps for Option 3 Step 1 Formative Assessment Step 2 Student Growth Measures SGM Step 3 Summative Evaluation Evidence Artifacts Evaluator View of Teacher Self Assessment Optiona Self Assessment Not Started B Teacher Self Assessment Summary Tool Status Not Started Teacher Only Private Show Details a Locked A This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form eTPES BuildingAdmin v 2 5 37 04 14 Page 89 o
22. Jane N A N A N A TR0000001 Principal In Progress Ni Ni No N 30 10 10 Worksheet Teacher Mary N A N A N A i Teache In Progress sne WA i i WA N MT0000001 apaia ina 30 10 10 Worksheet Teacher Robert l N A N A Teache Not Starte N A V W Norkshe RT0000001 ee 40 10 Worksheet The SGM Educator data must be verified in order to apply the SGM overall rating in the Final Summative Form for an Educator The Educators that are eligible for verification will have a check box next to their name shown below Click on the box to select one or more Educators to be verified and click on the Verify Educator Rating s button Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Rating Verification f Verify educator rating s Un verify educator rating s SGM Records for Training School 1 700001 Educator Principal Jane TR0000001 Teacher Mary MT0000001 Teacher Robert RT0000001 Type Principal Teacher Teacher v Rating Status Eligible for verification Eligible for verification Exempt Category A2 Vendor Assessment Value Added Expected 30 Expected 30 SLO Other Expected 10 Expected 10 Shared Attribution Expected 10 Expected 10 N A Overall Rating Verified Worksheet Expected Expected Worksheet Worksheet In orde
23. Never A Rarely E Sometimes Frequently Always clear selection 1 7 luse my knowledge of the Ohio Standards for the Teaching Profession to support teachers professional growth Never Rarely amp Sometimes Frequently Always clear selection 1 8 larticulate well defined beliefs about teaching schooling and learning in response to the environment and levels of student achievement Never Rarey amp Sometimes Frequently Always clear selection The next four standards will follow the same format as Standard 1 Standard 2 Instruction Principals support the implementation of high quality standards based instruction that results in higher levels of achievement for all students ESSENTIAL QUESTION Are you the instructional leader for the school Consider each of the statements below Choose the response that most accurately represents your performance Standard 3 School Operations Resources and Learning Environment Principals allocate resources and manage schoo operations to ensure 2 safe and productive leaming environment ESSENTIAL QUESTION Do you act fo create and ensure a nurturing safe school environment Consider each of the statements below Choose the response that most accurately represents your performance Standard 4 Collaboration Principals establish and sustain collaborative leaming and shared leadership to promote leaming and achievement of all students ESSENTIAL QUESTION Do you share leadership and pr
24. Status Verified Principals MM In Progress 100 View building status and assign educator categories and ratings Upload SGM data for Vendor Assessment SLO Other and Shared Attribution from Excel File To set the defaults click on the LEA Defaults icon and enter the percentages for Teachers and Principals A The SGM data makes up half of the overall evaluation score Therefore the percentages entered must add up to 50 percent When the numbers entered are equal to 50 percent and are in the proper percentage ranges indicated the total percentage will change from red to green If the total does not equal 50 percent for each category the screen cannot be saved eTPES BuildingAdmin v 2 5 37 04 14 Page 129 of 168 After all the defaults are entered and the totals equal 50 percent the percentages can be saved and edited later by clicking on the Save Percentages button LEA Default Percentages Note Selecting Save Percentages allows you to modify the percentages at a later date Selecting Verify Percentages indicates that the percentages entered are final and cannot be edited after confirmation with PIN f Save Percentages W Verify Percentages Teacher Percentages OTES Enter the desired evaluation component percentages for Value Added Vendor Assessment and LEA measures in each teacher category Teacher Category Value Added Vendor Assessment LEA MEASURES LO Other Shared Attribution
25. Supt completes does not display on teacher workflow Principal or Supt completes teacher views Principal completes then teacher views and complete 04 14 Page 79 of 168 Option 1 amp 2 OPES Form List Step name Optional Self Assessment Step 1 Professional Growth and Improvement Plans Step 2 Formative Assessment Examination of Artifacts Step 3 Performance Rating Rubric Step 4 Student Growth Measures Step 5 Final Summative Form name Self Assessment Form A Self Assessment Form B Professional Growth Plan Improvement Plan Improvement Plan Evaluation of Plan Formal Observation Examination of Artifacts Informal Observation Performance Rating Rubric SGM Educator Percentage Configuration SGM Educator Ratings Worksheet Final Summative Rating of Principal Effectiveness Completion process Private Principal completes viewable by Principal only evaluator cannot view Private Principal completes viewable by Principal only evaluator cannot view Principal completes then evaluator edits and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Superintendent completes does not display on principal workflow Superintendent compl
26. You may correct an accidental removal by restoring the staff position using other Staff Management tools eTPES BuildingAdmin v 2 5 37 04 14 Page 25 of 168 Principal Staff Import Ie Upload staff assignments by LEA and Building IRNs from Excel file Import On the Staff Management dashboard select the LEA s or Building s for which to modify staff assignments Once the locations have been selected click on the Download Excel Template icon outlined in red below Home gt Administration gt Staff Management gt Import View Instructions PDF 1 Create Template File W Training District 2 900002 i Training School 2 A 700002 Select LEAs and or Buildings in the panel then click the _ Training School 2 B 800002 download Excel Template button to create a customized staff template Pick a format xlsx v a Download Excel Template When prompted to open the file in Excel press OK ADMINISTRATION pening el PE You have chosen to open Home gt Administration gt Staff Manz eTPES Stafflmport Template xisx which is Microsoft Excel 97 2003 Worksheet 6 4 KB from http training ohiotpes com Import What should Firefox do with this file View Instructions PDF Qpen with Microsoft Excel default M Save File 1 Create Tem plate File Do this automatically for files like this from now on Get another template 2 Select File to Import Click Select a Staff File to
27. are provided in this user guide Academic Year 2013 2014 SGM Overall Rating Expected Educator Type Teacher Rating Status Eligible for verification SGM Category AZ Value Added non exclusive and LEA Measures Verified No w Verify Worksheet Custom Percentages Exemption eTPES BuildingAdmin v 2 5 37 04 14 Page 141 of 168 Principal Teacher Worksheet Below are views of the Ratings tab for each category available D These percentages and ratings are examples only Category A1 Ratings Custom Percentages Exemption Value Added 30 10 Shared Attribution MRM Composite URM Composite Shared Attribution SLO 3 Other SLO 4 Other Value Added Weight Shared Attribution Weight IA i x nog N A 30 10 N A 10 SGM Rating N A Category A2 Ratings Custom Percentages Exemption Value Added 15 25 Shared Attribution MRM Composite 3 URM Composite Shared Attribution SLO 3 Other SLO 4 Other Value Added Weight Weight Shared 4 Attribution Weight N A 10 N A 5 25 SGM Rating N A eTPES BuildingAdmin v 2 5 37 04 14 Page 142 of 168 Category B Ratings Custom Percentages Exemption Vendor Assessment 30 SLO Other 10 Shared Attribution 10 URM Composite SLO 1 Shared Attribution Vendor Assessment 1 Vendor Assessment 2 Vendor Assessment 3 Vendor Assessment 4 Assessment Vendor Weight r SLO Other Shared Attribution Expected Expected Above 30 SGM Rating
28. by State ID or Name enker et esy Gree pae bo beg ine eah Treacher leecher Hecky Fr 1 4741 acher Gill ere ob 1 Teacher Jennifer 4785588718 ec Julie A 01 Teacher Karen 7760065105 Teacher Linus 276641871 Tead Mark 7709054044 gt Teacher Michael 7 7685651 Haz When a user has been selected in the search screen click Next to assign the Role for the staff assignment eTPES BuildingAdmin v 2 5 37 04 14 Page 19 of 168 Add Staf As cig niece select a Role WA bhe valid nodes Jor ie seces Assi Prncapal valuator Heia Stati FT pl lsacher Perereitdcs Select a role from the displayed options then click Next Ad Sal Asay niment Summary en ine seien Live Guvoing ad Ae belve srining User Teacher Jennifer 278558818 Building Sehoeol A 000070 Hole Teacher Send account acivablion email Approve lo evaluate principals Approve lo evaluate teachers PTEQuuE suril If the user has not already activated an eT PES account for the current academic year select the option to send them an activation email by enabling the Send account activation email option If the user has OTES and or OPES evaluator credentialing the LEA Superintendent or Designee can approve them as an Evaluator After reviewing and confirming the optional settings click Submit to apply the changes To cancel the process without adding the staff assignment click close in the upper r
29. ch ay Selecta file eTPES BuildingAdmin v 2 5 37 04 14 Page 26 of 168 After clicking OK the template will appear in Excel as shown below a ee i Lon hE eae H ae ni il J l K M LEA IRN Buildi g IRN State ID Last Name First Name Email Role Principal Evaluator Credential Date Approved to evaluate principals 4 Teacher Evaluator Credential Date Approved to evaluate teachers Remove from roster Send activation email 2 g00061 700061 TRo000061 Hiltner Catherine Principal _ fno 07 12 2013 No No 3 900061 700061 MTo000061 Teacher_ Mary Teacher _ N Fe No No 4 900061 700061 RT0000061 Teacher Robert Teacher No No No S The template that is downloaded will have thirteen columns that are both gray and white The gray columns are not to be edited or changed This information is provided to the eTPES system through OEDS EMIS and other vendor systems If changes need to be made please contact those respective representatives for your LEA The only white columns that you have the ability to change are e Email e Role e Approved to evaluate may only be updated by Superintendents Designees The Evaluator credential dates are provided to eTPES by NIET If there is no date in the field the user is not eligible to be assigned as an Evaluator in eTPES The columns for approving evaluators may only be edited by Superintendents and Superintendent Designees e Remove from roster e Send activ
30. changes to your selection click Apply A More than one Secondary Evaluator per Educator can be selected using the check boxes next to the names listed A currently assigned Secondary Evaluator can be removed by removing the check next to the Evaluator s name Change Secondary Evaluators select LEA approved evaluators to be the Secondary Evaluators Superintendent Jane TS0000081 Training District 24 Superintendent eTPES BuildingAdmin v 2 5 37 04 14 Page 85 of 168 Donna Evaluator is now listed as the Primary Evaluator Your Access Level shows that Jane Superintendent can only view this record Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator Donna Evaluator 222200983 change Building School A 000010 change Evaluators Unassigned Educator Joe Principal 221272876 Your Access Level View Only Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started 6Self Assessment A Status Not Started Principal Only Private Show Details Locked Principal Only Private Show Details B Self Assessment B Status Not Started Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started z Principal First Evaluator Closes Show Details Locked Improvement Plan Status Not Started Evaluator First Principal Closes Show Details Improvement Pl
31. click Submit for Processing Next click Submit for Processing to begin the upload process gy Submit for Processing eTPES BuildingAdmin v 2 5 37 04 14 Page 162 of 168 3 Process File As the file is being submitted the screen below will appear to show the uploading process 3 Process File 14 94 kb of 14 94 kb 4 of 4 sheets 2 of 2 rows The eTPES system will process the changes and check for errors Clicking on View Error Report will generate a new version of your template Open the file to view any errors that were found View Error Report Hb on Se Cancel Changes er ee ee ee rT Sa a aa ee ee F rr a iS TS TT ae ee 3 OTES B oe oe Growth Measure worksheet is already me This row will be skipped 2 OTES C SLO aa must be aes 1 and 5 4 OTES C SLO ratings must be between 1 and 5 OTES C Sheet OTES C completed 2 OPES A Invalid percentage sum the sum of all percentages must be 50 This row will be skipped OPES C Sheet OPES C SS File processing complete eTPES BuildingAdmin v 2 5 37 04 14 Page 163 of 168 If errors are found there will be tabs labeled Errors at the bottom of the screen An error tab will appear for each role category OTESB Errors OTES B Records Skipped Instructions OOTES B _ lt OTESC Errors OTES C Records Skippet After identifying the errors correct them in the original file you modified and save the file Multiple ZZ1147713Teacher Sall
32. depth eTPES BuildingAdmin v 2 5 37 04 14 Page 90 of 168 Teacher Professional Growth Plan The Professional Growth Plan form must be completed by the teacher first The form will be locked for the evaluator until the teacher has completed the form Upon teacher completion the evaluator will be notified and have access to review edit the form Upon evaluator completion the teacher will be notified Dashboard Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Building Training School 4 700004 change Primary Evaluator Sandy Sammons TRO000004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans In Progress improvement Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional p Professional Growth Plan Status Not Started Completion Process Teacher First Evaluator Closes Show Details improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional b If the teacher is on a Professional Growth Plan the Improvement Plan and Evaluation of Plan forms should be
33. gt LEA Setup Superintendent Designee You have staff removal requests to review Administration gt Staff Management gt Removal Requests Principal Superintendent Designee You have educators that need a primary evaluator Administration gt Evaluator Management gt Issue Resolution Principal Announcements This section will assist ODE and the LEA in communicating to all eT PES users of release dates special announcements and deadlines that may be approaching Quick Help The Quick Help section will allow quick access to links with important resources that are available within the eTPES site Current Staff Assignments Current Staff Assignments will give a listing of the active locations and roles that have been assigned to by an Administrator Clicking on the View Details link on this item will open the user specific User Profile Staff Assignments page Evaluator Credentials The Evaluator Credentials section displays the status of the Teacher and Principal Evaluator Credentialing which is imported from NIET If it is believed that the Teacher or Principal Evaluator credentialing information is incorrect log in to the NIET website and verify the credentialing information If the NIET website is correct and eTPES is incorrect contact the eTPES Support Team eTPES BuildingAdmin v 2 5 37 04 14 Page 9 of 168 Principal Providing Feedback on eTPES The feedback screen is used to give ODE thoughts and opinions on the eTPES system Feedbac
34. have access to review edit the form Upon Evaluator completion the Teacher will be notified Entering your PIN below verifies the Teacher and Evaluator have discussed and agreed upon this Growth Plan PIN Completion Teacher has completed this form Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered E Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 95 of 168 Teacher Improvement Plan The Improvement Plan form is editable by the evaluator only Upon evaluator completion the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator will be notified If the teacher is on an Improvement Plan the Professional Growth Plan form should be skipped by the teacher The form can be restored if needed at a later time or skipped in error To begin the Improvement Plan click on the Start button See below Dashboard Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TR0000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evalua
35. have been advised of my performance status it does not necessarily imply that I agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed To complete the form enter your PIN which can be found on the User Settings page or by clicking on the Forgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms PIN Completion Evaluator must complete form first Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 102 of 168 Evaluator View of Teacher s Step 2 Formative Assessment Step 2 Formative Assessment will have the Observation Template which is viewable by the evaluator only It also has the Teacher Professional Project which is optional Prior to starting a new observation Step 2 will look similar to the image below Step 2 Formative Assessment B a Observation Template Status Completed Evaluator Only Private Show Details Teacher Professional Project Status Not Started Open to Both No Completion Order Show Details In Progress Add New Once the Pr
36. is selected a Principal will be able to view the worksheet as well as any Assistant Principals worksheets Home gt Student Growth gt Demonstration District 1 000001 gt School A 000070 gt Student Growth Educator Management View Teachers View Principals SGM Worksheets for Teachers State ID Hame Rating Status Custom Percentages Switch Category Action 270085199 Teacher Karen Eligible for verification Yes F View Worksheet 22S T Teacher Mark In Progress No gt View Worksheet 2f412008T Teacher Robert Completed No C View Worksheet 221147713 Teacher Sally Not Started No View Worksheet The Educator Management feature allows Administrators to change the category given to Teachers if available Teachers Teachers are assigned to a category based on the following information Teacher categories will be automatically loaded into e TPES based on the dataavailable for OHIO e eTPES if there is Value Added data available teachers will be automatically assigned to Category A2 TEACHER 1 PRINCIPAL orB based on thetable below EVALUATION SYSTEM Has Default Cat ie egory MRM Composite Scores Ohio sfEducation eTPES BuildingAdmin v 2 5 37 04 14 Page 137 of 168 Principals Principals and Assistant Principals are initially assigned to a category based on the following information Principal categories will be automatically loaded into e TPES based on the data available for OHIO eTPES TEACHE
37. of 168 Trouble Signing In An activation email will be sent to allow an account to be set up A username will be included in this email Click on the Forgot your password link for password assistance eTPES TEC oa Py PRU LPLinea Username Password Sign In Forgot your password Help The link will direct an email address to be entered eT PES support will then send an email with your password re set and sign in information A kroin aS F you forget your password you can resell A usikig a wetefe Ink rat we provide in an emal message Please ernier an Tall address fo help ws locale your account Emalt Submit Back If trouble signing in continues click on the Help link and access further help resources or contact eTPES Support Forgot your password Login Help ah OhioTPES com access is provided to users based upon identity authentication The following items are required for each LEA Superintendent and or Superintendent Designee in order for their identity to be appropriately authenticated L Current isting in the Superintendent or Superintendent Designee role in ODEs OEDS R httos webspp2 ode state oh us oeds r query default asp Please contact your local OEDS R Administrator to update the information for your LEA if needed 2 State ID or educator license in ISSUED status from ODE s office of Educator Licensure Check ODEs Educator Profile module for status httos coreprodint ode state oh us core
38. or achieve the intended outcome The teacher understands and follows district policies and state and federal regulations st a minimal level The teacher identifies strengths and areas for growth to develop and implement targeted goals for professional growth Accomplished The teacher communicates effectively with students families and colleagues The teacher collaborates with colleagues to improve personal and team practices by facilitating professional dialogue peer observation and feedback peer coaching and other collegial learning activities The teacher meets ethical and professional responsibilities and helps colleagues access and interpret laws and policies and understand their implications in the classroom The teacher sets and regularly modifies short and long term professional goals based on self assessment and analysis of student learning evidence At the bottom of the form you will need to indicate an Overall Rating of one of the following Ineffective Developing Skilled e e Accomplished Overall Rating Combined rating for all three sections Instructional Planning Instruction and Assessment and Professionalism Ineffective Developing Skilled Accomplished clear selection Upon completion of the form the evaluator will have to enter his or her PIN to complete the form eTPES BuildingAdmin v 2 5 37 04 14 Page 115 of 168 This form is editable by the Eva
39. skipped by the evaluator To skip the form click on the Optional button then click on the Skip button The forms can be restored if needed at a later time or skipped in error After the teacher has completed the Professional Growth Plan click on Continue to open the form DET aleler las Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TR0000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan Completion Process Teacher First Evaluator Closes improvement Plan Completion Process Evaluator First Teacher Closes improvement Plan Evaluation of Plan Completion Process Evaluator First Teacher Closes Status In Progress Show Details Status Completed Skipped Show Details Restore Status Completed Skipped Show Details Restore es A ww A a Continue Locked Locked At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines
40. then Save As It is recommended to save this template to the Desktop Scroll down on the Staff Import page and click the Select a File button to find the document that was just saved Import View Instructions PDF 1 Create Template File Get another template 2 Select File to Import Click Select a Staff File to choose a valid eTPES Staff template ay Select a file Once the correct file is selected click Submit for Processing eTPES BuildingAdmin v 2 5 37 04 14 Page 28 of 168 Import View Instructions PDF 1 Create Template File Get another template 2 Select File to Import Click Select a Staff File to choose a valid e TPES Staff template ay Select a file Next click Submit for Processing to begin the upload process lt gt Submit for Processing The eT PES system will process the changes and additions that have been made to the template eTPES BuildingAdmin v 2 5 37 04 14 Page 29 of 168 Before changes are applied click on View Error Report 1 Create Template File V 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes ViewErrorReport APPlyChanges Cancel Changes Staff Selection Sheet Staff Selection completed Help Staff Selection Skipping Help Staff Selection itis a help sheet File processing complete Cancel and ge
41. 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes View Error Report Apply Changes Cancel Changes Instructions Performance Rati Skipping Instructions Performance Rati itis a help sheet Performance Ratings Sheet Performance Ratings completed File processing complete eTPES BuildingAdmin v 2 5 37 04 14 Page 44 of 168 When the changes have been processed a message will appear that indicates the Import is complete Press OK Performance Ratings Import were The page at training ohiotpes com says Import complete OK 2 Select File to Import 3 Process File View Error Report Apply Changes Cancel Changes Perform Another Import Instructions Performance Rati Skipping Instructions Performance Rati itis a help sheet Performance Ratings Sheet Performance Ratings completed File processing complete Starting application of 3 changes Performance rating saved for Jane Principal Performance rating saved for Mary Teacher Performance rating saved for Robert Teacher Updates committed Now that this has been completed the performance ratings are able to be viewed within the worksheets of the Educators eTPES BuildingAdmin v 2 5 37 04 14 Page 45 of 168 Principal Evaluations Tab The Evaluations tab will contain your personal OPES evaluation forms for the current academic year
42. 2013 2014 SGM Overall Rating Educator Type Teacher Rating Status SGM Category C LEA Measures only Verified Ratings Custom Percentages Exemption This educator is currently using LEA Defaults eTPES BuildingAdmin v 2 5 37 SGM Lookup Table Expected Completed Yes 04 14 E Suggested Guidelines Page 152 of 168 lf an Educator has custom SGM percentages assigned to them a view similar to below will appear This example shows a Teacher in the A1 category Category A1 Teacher Mary MTOO00001 Back to Evaluation ee SGM Lookup Table E Suggested Guidelines Academic Year 20123 2014 SGM Overall Rating Expected Rating Status Completed Verified Yes Ratings Custom Percentages Exemption This educator is currently using customized SGM percentage overrides Configure 56M component percentages below for this educator LEA MEASURES Value Added Vendor Assessment SLO Other Shared Attribution Total 0 LEA v l M A l 10 10 50 Default must be 26 50 must be 0 24 must be 0 24 must equal 50 Educator 35 f 5 10 50 Setting must be 26 50 must be 0 24 must be 0 24 must equal 50 eTPES BuildingAdmin v 2 5 37 04 14 Page 153 of 168 Exemptions The example below shows a Teacher status that is Exempt Teacher Karen ZZ6085183 Back to Evaluation Academic Year 2013 2014 SGM Overall Rating N A Educator Type Teacher Rating Status Exempt SGM Category C LEA Measures only Ver
43. 5 37 04 14 Page 33 of 168 Principal Evaluator Assignment The Assignment feature provides a way to assign primary and any required secondary Evaluators to one or more Educators at a time ra View and update primary and secondary evaluator assignments Assignments A selection screen for LEAs or Buildings will appear for users with multiple locations Select View Evaluator Assignments to access the list of Educators and the current Evaluators for a specific location Home gt Administration gt Evaluator Management gt Assignments gt LEA Training District 2 900002 gt Training School 2 A 700002 View Teachers View Principals Select one or more educators in the list below and click Edit Selected Record s to modify the Primary and or Secondary Evaluator assignments Note Evaluators must be credentialed and approved in order to be available in selection lists Edit Selected Record s Evaluator Assignments for Teachers State ID Name Evaluation Type Primary Evaluator Secondary Evaluator s JT0000002 Teacher Jason OTES Principal Tony MT0000002 Teacher Mary OTES Principal Tony RTO0000002 Teacher Robert OTES Principal Tony A To toggle the list of Educators from Teachers to Principals click the View Principals link to change the list to OPES evaluations To restore the view to Teachers click the View Teachers link To assign a primary Evaluator to an Educator simply check the box on the line of the
44. 7 Teacher explanstions sre accurate and generally clear but the teacher may not fully clarify information based on students questions about content or instructions for learning activities or the teacher may use some language that is developmentally inappropriate leading to confusion or limiting discussion The teacher re explsins topics when students show confusion but is not slways able to provide an effective alternative explanation The teacher attempts to employ purposeful questioning techniques but may confuse students with the phrasing or timing of questions The lesson is primarily teacher directed The teacher establishes challenging and messurable gosl s for student learning that sligns with the Ohio standards and reflect a range of student learner needs The teacher demonstrates how the gosl s fit into the broader unit course and school goals for content learning and skills The teacher demonstrates an understanding that assessment is a means of evaluating and supporting student learning through effectively incorporating diagnostic formative and or summative assessments into lesson planning The teacher employs a variety of formal and informal assessment techniques to collect evidence of students knowledge and skills and analyzes dats to effectively inform instructional planning and delivery Teacher explanations sre clear coherent and precise The teacher uses well timed individus
45. Assi Assi Assi Assi gn Evaluator gn Evaluator gn Evaluator gn Evaluator gn Evaluator gn Evaluator gn Evaluator gn Evaluator gn Evaluator Show 10 Showing 1 to 9 of 9 entries First Previous Next Last Click the Assign Evaluator link for a specific Educator to correct the missing primary Evaluator A list of approved primary Evaluators for the Educator s building will be displayed eTPES BuildingAdmin v 2 5 37 04 14 Page 37 of 168 Change Primary Evaluator Select one LEA approved evaluator to be the Primary Evaluator Superintendent Jane 7746 7621 Demonstration District 1 Practice Superintendent Select one of the Evaluators in the list and click Apply to confirm the assignment eTPES BuildingAdmin v 2 5 37 04 14 Page 38 of 168 Principal Administration Performance Ratings Upload performance ratings from Excel file i The Performance Ratings icon will allow LEAs set up with Option 3 to have a bulk upload of performance ratings from an Excel file Options 3 LEAs will also have the ability to manually enter performance ratings through the Final Summative form for each individual Educator LEAs that are set up with Option 1 or 2 will not have the ability to bulk upload performance ratings and will have to enter ratings manually for each individual Educators through the Final Summative form once a formal observation has been completed through eTPES To begin the Performance
46. B Verified 25 H c Eia ME Unverified 75 In Progress 2556 Not Started 50 Principals by Category Principals by Status Verified Principals my A gy Elaible for View the LEA default percentages by educator category View imported Value Added composite ratings Update educator categories component percentages and Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluation Venfication Similar to the LEA SGM dashboard the Building SGM dashboard will show metrics regarding the building being viewed From the Building dashboard the following items can be accessed LEA Defaults Value Added data Educators Management Rating Verification eTPES BuildingAdmin v 2 5 37 04 14 Page 133 of 168 Principal LEA Defaults Read Only The LEA defaults icon will show the default percentages selected by the Superintendent by Educator Categories The defaults will be in read only format for the building Principal and they are only available to view once the defaults have been established View the LEA default percentages by educator category Review imported Value Added data Adjust educator categories and configure overrides for SGM component percentages and or enter Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluation Below is an example of what a read only version of the LEA defaults may look l
47. Closes Show Details Locked Formal Observation Once the Evaluator completes a Formal Observation click Continue to access and complete the form h er Formal Observation Examination of Artifacts Status In Progress Completion Process Evaluator First Principal Closes Show Details a Continue The Formal Observation will show you the notes given to each standard by the evaluator similar to the image show below Evaluation Form for Jane Principal TR0000001 fe Evaluations Principal Formal Observation Examination of Artifacts Suggested Guideline s 7 PRINT TO PDF VIEW COMMENTS Instructions This form may be used by the evaluator to document evidence of progress against specific goals Ifthe form is used to support observation ofthe principal by the evaluator the purpose and context for the observation may be identified in advance The form is intended to be used to promote discussion as well as document evidence of progress or lack of progress toward the accomplishment of stated goals Goal Areas 1 and 2 and may provide documentation to inform the Summative Evaluation NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified Standard 1 Continuous Improvement 1 1 Goal focus Yes 1 2 Context of observation or focus of artifacts notes
48. Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the Post Conference Planning form as well as a way to print this form to PDF A This form is private and only accessible by the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form Evaluation Form for Mary Teacher MT0000001 Teacher Post Conference Planning Instructions The goal for the conference leader is to cognitively coach the teacher through the use of reflective questions NOTE This form is private and only accessible by the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form 1 Reflective Questions for Reinforcement Darnnrri thease coaflartnan maanlinne uar masie aeli tha taarhar alinmad f Record three reflective questions you would ask the teacher aligned to 1 1 1 4 Statement of Reinforcement There are two areas to enter comments The Reflective Questions for Reinforcement and the Reflective Questions for Refinement eTPES BuildingAdmin v 2 5 37 04 14 Page 117 of 168 2 Reflective Questions for Refinement Record three reflective questions you would ask the teacher aligned to the area of refinement 2 1 2 4 Statement of Refi
49. FIE 2222 Hide your AN Eneail tony pincdpalmehiotpes cam The User Profile Staff Assignments information will be displayed The table shows the list of all staff assignments for the current academic year regardless of the status A status of Active will be displayed for staff assignments that have been setup by an Administrator Account Settings Staff Assignments The table below lists all staff assignments for the eTPES account by selected academic year You cannot make changes to previous academic year information Academic Year 2013 2014 v Staff Roster Assignments for 2013 2014 LEA Building Status Last Modified Action Training District 2 Training School 2 A 700002 Principal 10 30 2013 request removal 1 record s A Only one active assignment is permitted for a single location Two roles cannot be held at the LEA level or for a specific building It is possible to have different roles for different locations Request Staff Removal Click the request removal link under the Action column to report to the LEA or Building Administrator that employment is no longer accurate at a location or if an incorrect assignment is listed The staff assignment will then change to Pending Removal status for follow up by the Superintendent Superintendent Designee HR Administrator or Principal If the request has been confirmed and needs to be canceled click the cancel request link that appears for any pending removal requests If
50. N Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered E Educator At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher eTPES BuildingAdmin v 2 5 37 04 14 Page 110 of 168 Formal Observation Performance Rubric The Formal Observation Performance Rubric form has two sections the formal observation and the performance rubric The following pages will walk you through how to fill out this form To return to the Educator s Evaluation page click on the Educator buiton at the top left side of the screen There are suggested guidelines to guide you through filling out the formal observation and performance rubric as well as a way to print this form to PDF Evaluation Form for Mary Teacher MTOO00001 Teacher Formal Observation Performance Rubric When completing the performance rubric plesse note that evalustors are not expected to gsathe ence on all indicators for each observation cyc additional pieces of evidence to address all indicators The professionalism section o e rubric may use evidence collected during the pre observ from the Professions Growth and or Improvement Plan if applicable NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teach
51. N below and click Complete Form to confirm Teacher declined or unavailable Teacher PIN Unavailable to Complete Form Complete Form At this point the evaluation has been completed To review all ratings go to the Evaluation Ratings Report under the Reports tab Click on View to see a listing of Teachers Assistant Principals and Principals along with their ratings and dates of PIN entry Review the report to ensure all ratings have been entered and that Summatives have been completed by both the Administrator and the Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 126 of 168 eTPES BuildingAdmin v 2 5 37 04 14 Page 127 of 168 Principal Student Growth Tab This guide will focus on the Superintendent Superintendent Designee and Principal Student Growth Measures SGM roles within the system The Superintendent and Superintendent Designee roles have the same access therefore any time Superintendent is mentioned it also applies to the Superintendent Designee Any special notes regarding the Teacher access will be mentioned throughout this guide A Assistant Principals do not have access to the SGM functions Teachers will complete the process for submitting Vendor and LEA Measures to their Principal by April 15th each year For more policy information please visit the ODE website which can be accessed through your Home page of eTPES MV The SGM feature of eTPES needs to be completed for all LEAs regardless selected setup optio
52. Ohio eTPES Principal User Guide dectramic TEACHER and PRINCIPAL EVALUATION SYSTEM Ohio Electronic Teacher and Principal Evaluation System Principal Table of Contents 1 Principal Introduction to eTPES a Principal Access to eTPES 2 Principal Home Tab a Principal Providing Feedback on eTPES 3 Principal User Profile 4 Principal Administration Tab a Principal Staff Management i Principal Staff Assignment li Principal User Search iii Principal Removal Request iv Principal Staff Import b Principal Evaluator Management i Principal Evaluator Assignment li Principal Evaluator Issue Resolution c Principal Administration Performance Ratings 5 Principal Evaluations Tab a Principal Optional Self Assessments b Principal Step 1 Professional Growth and Improvement Plans i Principal Professional Growth Plan ii Principal Improvement Plan iii Principal Improvement Plan Evaluation of Plan Principal Step 2 Formative Assessment Observation and Examination of Artifacts Principal Step 3 Performance Rating Rubric Principal Step 4 Student Growth Measures SGM Principal Step 5 Final Summative 6 Principal Educators Tab a Principal View Educator Principal Workflow Overview Principal Forms Overview Principal Changing Evaluators Principal Teacher Evaluation Forms i Evaluator View of Teacher Self Assessment ii Evaluator View of Teacher s Step 1 Professional Growth and Improvement Plans iii Eva
53. R 4 PRINCIPAL EVALUATION SYSTEM Has No Value Added Building Data Value Added Building Data Default Category Department Ohio of Education To accommodate specific situations Superintendents may move Principals to another category In addition Principals may move Assistant Principals to another category eTPES BuildingAdmin v 2 5 37 04 14 Page 138 of 168 Switch Categories If the Educator is eligible to have a category switched as outlined above the Switch Category column will allow changes to the category el Name Status Category suite Action Teacher Karen Nol Santed D view Workeneet Teacher Mark Nol Started d D VEn Workers Teacher Rober Nol Stared i VER orken Teacher Sally Not Started Ny C ben Workenes To change a category in eTPES click on the appropriate selection so that it turns RED and that will indicate the assigned category The view can be filtered by clicking on the drop down arrow at the top of the column and making a selection Please note that once the SGM Ratings are verified the category can no longer be changed and will be shown in read only format eTPES BuildingAdmin v 2 5 37 04 14 Page 139 of 168 Principal Educator Worksheet To make changes to a specific Educator click on the View Worksheet link Teachers Lel Hama status Ovwankiss Caley Action Teacher Kareni Mot Saied No D View Worksheet Teacher Mark Noi Stated a D View Worses T
54. Ratings import go to the Administration tab on the eTPES Dashboard Once you are on the Administration page click on the performance rating import icon to be directed to the import feature This feature is similar in functionality to the Staff Import and SGM Import features in eTPES AY This feature must be completed on a desktop or a laptop rather than an iPad 1 Create Template File The screen has three sections The first section will give the ability to download the template To download the template click on the LEA or building for which you will be importing select a format and then click on the Download Excel Template button Home gt Administration gt Performance Ratings Import 1 Create Template File Select LEAs and or Buildings in the panel then click the download Excel Template button to create a customized ratings template Pick a format xlsx a Download Excel Template eTPES BuildingAdmin v 2 5 37 04 14 Page 39 of 168 When you open the template there will be tabs at the bottom of the page that will guide you through filling it out The first tab is the Instructions tab Please read through these instructions prior to filling out the template as these instructions are important A eTPES Performance_Ratings_Template 3 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team E amp Calibri A gt ap Text a ri AutoSt aa Dare Fin Paste U z 5 cad Merge ent T
55. T evaluator credentialing questions please contact us at support niet org For policy related questions contact etoes education ohio gov For technical questions regarding the eT PES website click on the Online Support Request link email support ohiotpes com or call 1877 314 1412 For the fastest most efficient response fill out the Online Request form by clicking the link provided For questions regarding evaluator credentialing email Support niet org Resources and Training Videos There are a number of help documents user guides and other resources including training videos available to review Click on any link to access the related resource Teacher Evaluation System Resources Principal Evaluation System Resources OTES Model OPES Model OTES Resources OPES Resources Ohio Standards for Teachers Ohio Standards for Principals Sample Professional Growth Plan OPES Understanding and Using the Standards Superintendent Designee Resources Training Videos Superintendent Designee User Guide Superintendent Designee Video 1 Activating your account and logging in LEA Setup Help Superintendent Designee Video 2 LEA Setup Superintendent Designee Video 3 Staff Import Principal Video 1 Activating your account and logging in eTPES BuildingAdmin v 2 5 37 04 14 Page 167 of 168 eTPES BuildingAdmin v 2 5 37 04 14 Page 168 of 168
56. Teacher will be notified There are four sections to this form The first section is Important Dates Fill in the date for each event by clicking on the calendar icon next to the field and selecting the appropriate date These are required fields eTPES BuildingAdmin v 2 5 37 04 14 Page 119 of 168 1 Important Dates 1 1 Date of intial conference 1 2 Additional conference dates for project progress 1 3 Project approval date 1 4 Project evaluation date The second section is the Approval Considerations section Approval Considerations 2 1 Proposed Project Describe the scope of your proposed Professional Growth Project Which Standards for the Teaching Profession are you focusing on for this project 2 2 Timeline What is the anticipated timeline for completion of this project 2 3 Data Collection What evidence and artifacts will you collect to demonstrate progress on this project 2 4 Anticipated Impact Describe how your involvement in this project will contribute to your professional growth and to student learning The third section is the Evaluations Considerations eTPES BuildingAdmin v 2 5 37 04 14 Page 120 of 168 a EVALUATION CONSIDERATIONS Evaluator As you evaluate this project please address some or all of the following points in your comments Standards or standard area of the rubric that apply for this teacher Relevance of project to teacher interest and effort demonstrated by the teac
57. The Academic Year LEA Building and Educator Typle will be listed with the ability to toggle between Principals and Teachers depending on the permissions available The example below shows a Principal view with an LEA set up of Option 1 Home gt Academic Year 2013 2014 LEA Training District 1 900001 Building Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status Refresh __ Complete Incomplete G IP SGM FS 1 0 0 of 1 0 0 of Last Updated 4 9 2014 12 54 16 PM eTPES BuildingAdmin v 2 5 37 04 14 Page 73 of 168 Educator Lists Below the pie chart metrics is the ability to view the Educator lists depending on the selection of Principals or Teachers that was made as shown above The list will show the following information e lf the Educator is in multiple buildings e lf the Educator is an approved Evaluator e State ID e Name e Building s e Evaluation Model e Evaluation Completion Status e A link to view the Evaluation page Principals Below is an example of the Principal view If any part of the completion process has been completed the blue circles will be filled in Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status oe lan ee ae Evaluation F TR0000001 Principal Jane Training School 1 700001 Principal all electronic forms E cipa ane a g cnoo U cipa a elec
58. UST HAVE TEXT HERE you would like to enter ratings for this educator please remove the exemption If the appropriate reason is not listed select Other and enter the reason for the exemption A reason must be entered eTPES BuildingAdmin v 2 5 37 04 14 Page 147 of 168 When all available ratings data custom percentages and exemptions are entered click the Verify Worksheet button and a PIN must be entered Student Growth Ratings Worksheet Verification Please read the following in its entirety Verifying the overall SGM rating is a required step in order to apply the data in the Final Summative form Please verify this educator s ratings or exemption by entering your eTPES PIN below PIN Forgot your PIN Cancel Apply This will set the status of the Educator s ratings to Verified eTPES BuildingAdmin v 2 5 37 04 14 Page 148 of 168 Principal Rating Verification The Rating Verification icon will allow for individual or multiple Educators to be verified The Rating Verification icon is found on the SGM dashboard Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Rating Verification f Verify educator rating s Un verify educator rating s SGM Records for Training School 1 700001 v v Shared Attribution Overall Rating Vendor Assessment Value Added Rating SLO Other Status Educator Type Category Verified Principal
59. a staff assignment has been removed by the Administrator the Status column will display Removed to indicate an inactive assignment A Superintendent and Superintendent Designee assignments will not include the request removal link Changes to these assignments must be made in the OEDS system View Staff History To view assignments for previous academic years in eT PES click the drop down menu next to Academic Year and select the appropriate range Please note that all data for prior academic year assignments is read only and cannot be modified eTPES BuildingAdmin v 2 5 37 04 14 Page 15 of 168 Principal Administration Tab The Administration tab will provide LEA Building Administration tools The Administration tools include LEA Setup available for Superintendents only Staff Management Evaluator Management Performace Ratings for LEAs set up with Option 3 only Q The Superintendent Designee must first carefully complete the LEA setup in order to enable other Administration features If an LEA is set up with Option 3 then the Performance Ratings icon will appear as shown below For LEAs set up with Option 1 or 2 the Performace Ratings icon will not appear on the Administration dashboard Administration Configure LEA specific options for the current academic year LEA Setup Tat Staff Management View and manage staff assignments by LEA Building i View and manage LEA evaluators and assignments to educators Eval
60. acceptable ratings are accomplished skilled developing and ineffective When the performance ratings have been entered on the template go to File and Save As It is recommended that the file be saved to the Desktop so that it can be easily retrieved eTPES BuildingAdmin v 2 5 37 04 14 Page 41 of 168 2 Select File to Import In the section section select the file to be uploaded to the system by clicking on the on Select a file Find the file that was just saved on the desktop and double click on it to open it in the system Click Submit for Processing Home gt Administration Performance Ratings Import W 1 Create Template File 2 Select File to Import Click Select a Ratings File to choose a valid e TPES Ratings template ay Selecta file Next click Submit for Processing to begin the upload process d Submit for Processing eTPES BuildingAdmin v 2 5 37 04 14 Page 42 of 168 3 Process File The eT PES system will process the file and check for errors To view the error report click on View Error Report and open the file This file will contain the information you imported and any errors Look at the bottom of the screen for the tab labeled Errors This tab will list the errors in the last column Review the errors correct them in the template file and save the file eTPES will indicate the errors that were found similar to what is shown below 1 Create Template File 2 Select F
61. add a comment to facilitate communication between you and your evaluator eTPES BuildingAdmin v 2 5 37 04 14 Page 64 of 168 Principal Step 3 Performance Rating Rubric As each step in the evaluation process is completed the system will indicate completion by collapsing each step and showing a green check mark as shown below The Performance Rating Rubric will be locked to the Principal until their Primary Evaluator completes the form DETuleley lae Administration Evaluations Educators Reports Help Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 1 900001 change Primary Evaluator Jane Superintendent TS Building Training School 1 700001 change Evaluators Unassigned Educator Your Access Level Educator Evaluation Forms Collapse All Expand All Optional Self Assessment P Completed Step 1 Professional Growth and Improvement Plans P Completed Step 2 Formative Assessment Observation and Examination of Artifacts Se Completed Step 3 Performance Rating Rubric Not Started Performance Rating Rubric Status Not Started Evaluator First Principal Closes Show Details Locked Once the evaluator fills out the Performance Rubric Rating Rubric and completes it the system will mark it as In Progress and you will have the ability to continue the completion process Click Continue to complete the form Step 3 Performance Rating Rubric In Progress B Performance Rating R
62. ages for a row must equal 50 percent The allowable Teacher percentage ranges are as follows Teacher Percentage Ranges Teacher Value Added Vendor Assessment SLO Other Category Range Range Range 26 50 TPES PRINCIPAL EVALUATION SYSTEM Shared Attribution Range 10 50 0 50 Department Ohio of Education eTPES BuildingAdmin v 2 5 37 0 50 04 14 Page 160 of 168 The allowable Principal percentage ranges are as follows Principal Percentage Ranges Principal Value Added Vendor Assessment SLO Other Category Range Range Range 10 50 om TEACHER EVALUAT eTPE d PRINCIPAL ION SYSTEM Shared Attribution Range 10 50 0 50 Department Ohio of Education Once the form is completed select File and then Save As Itis recommended to save this template to the Desktop eTPES BuildingAdmin v 2 5 37 04 14 Page 161 of 168 Principal Submitting for Processing The template must be submitted to eTPES upon completion 2 Select File to Import To submit the file click the Select a File button under section 2 Select File to Import in eTPES Then look for the saved document it is recommended that the file be saved to the Desktop 2 Select File to Import meie File to choose a valid eTPES SGM data template fa Select a file Once the correct file has been selected
63. ages for this educator box and the configuration will appear Enter the custom percentages and the changes will be saved automatically This is an example for a category A worksheet Ratings Custom Percentages Exemption This educator is currently using customized SGM percentage overrides Configure SGM component percentages below for this educator Value Added Vendor Assessment LEA MEASURES Shared Attribution Total LEA Default 30 must be 26 50 Educator Setting 30 must be 26 50 eTPES BuildingAdmin v 2 5 37 10 10 must be 0 24 must be 0 24 10 must be 0 24 must be 0 24 50 must equal 50 50 must equal 50 04 14 Page 146 of 168 Principal Exemption The third tab is Exemption This allows Administrators to indicate that a Teacher is qualified to be exempt This tab will only appear if there is no Value Added data available for the Educator Ratings Custom Percentages Exemption This educator is set to use SOM Ratings O Set this educator as exempt for SGM rating Click on the box to indicate the exemption and select a reason for the exemption Exemption This educator has been set to exempt for SGM Ratings 100 of this evaluation rating is based on performance data Select a reason for exemption k Less than sig students om roster 2 Does not meet minimum interval of instruction a Serves as faciitator monitor Other ireguires written exqmanation im box below M
64. al NOTE This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal compisvion te Evaluaror will bs novfied and have access ro review sdir the form Upon Evaluator compladon the Principal will be nodnad ANNUAL FOCUS DATE AREA 8 FOR PROFE 8 MONAL GROWTH These are addressed by the evaluator as Record dates when discussed Supports Needed Resources and appropriate for tis principal Professional Development Evatustor s comments during conference With principal and appropriate to the needs of the principal 1 GOAL 1 Swdant Achievement Outcomes for Saudents 1 1 Goal Statement 1 2 Evidences indicators 2 GOAL 2 Proficiancy on Ohio Standards for Principals 21 Goal Statement 22 Evidence indicators To complete the form fill in each of the sections under the goal listed i This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Principal will be notified eTPES BuildingAdmin v 2 5 37 04 14 Page 54 of 168 Evaluation Form for Jane Principal TROOO0001 a Evaluations Principal Professional Growth Plan Suggested Guldeline s PRINT TO PDF VIEW COMMENTS instructions As a result of re evaluation process principals and evaluators shouid Dcus on aocele rating and continuing principal grow Tirou y onal Gevelonment P
65. aluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed PIN Completion Evaluator must complete form first Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 100 of 168 Teacher Improvement Plan Evaluation of Plan The Improvement Plan Evaluation of Plan form is to be used by the evaluator at the end of the time specified in the Improvement Plan The form is editable by the evaluator only Upon evaluator completion the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator will be notified To begin the Improvement Plan Evaluation of Plan click on the Start button See below Dashboard Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TR0000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Completed Step 1 Professional Gr
66. an Evaluation of Plan Status Not Started Evaluator First Principal Closes Show Details The list of Educators record for Joe Principal has changed to View To change the record for another Educator click on View as shown below Educators at School A 000010 Show 10 i Search First Previous Next Last State ID Last Name First Name Evaluation Type Percent Complete Principal all electronic forms 226085183 Teacher Karen Teacher all electronic forms View 276995484 Teacher Mark Teacher all electronic forms View 221272876 Principal Joe View 2274120687 Teacher Robert Teacher all electronic forms View 2271147713 Teacher Sally Teacher all electronic forms View Show 10 Showing 1 to 5 of 5 entries First Previous Next Last valuators If you are missing an educator in this list please ask your Superintendent Designee or Principal to verify the educator account has been activated and you are assigned as an valuator for that individual eTPES BuildingAdmin v 2 5 37 04 14 Page 86 of 168 For Karen Teacher the Primary Evaluator is Unassigned Click on the change link and a pop up would appear with a list of approved Evaluators Academic Year 2013 2014 LEA Building School A 000010 change Educator Karen Teacher 226085183 Evaluation Forms Collapse All Expand All Optional Self Assessment B Teacher Self Assessment Summary Tool Teacher Only Private Step 1 Professional G
67. and the option to Print to PDF on the right side of the screen eTPES BuildingAdmin v 2 5 37 04 14 Page 91 of 168 Dashboard Administration Evaluations Educators Reports Help Evaluation Form for Robert Teacher RT0000004 Teacher Professional Growth Plan Z PRINT TO PDF VIEW COMMENTS Instructions The Growth Plan identifies goals based on student learning needs student achievement outcomes for students and teacher performance on the standards self assessment and reflection During the evaluation process record the dates the teacher and evaluator review goals identify evidence indicators and discuss the supports needed to accelerate and continue teacher growth through professional development NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Teacher will be notified When the form opens you will see the information entered by the teacher regarding their two goals and evidence Enter comments regarding professional growth to support these goals in sections 2 3 and 2 6 In addition enter the dates discussed in section 3 1 eTPES BuildingAdmin v 2 5 37 04 14 Page 92 of 168 1 Type of Growth Plan 1 1 Select the type of Growth Plan Self Directed Collaborat clear selection 2 Annual Focus These are addressed by the Evaluator as appropr
68. ation email All other fields will be populated based on the information provided by the state system To add a user scroll down to the end of the list and copy and paste the LEA IRN and Building IRN to the rows needed for additional users Manually enter their state ID last name first name email role and corresponding yes no entries for the remaining columns The Role recorded must be a valid role name in eTPES TEACHER PRINCIPAL ASST PRINCIPAL HR ADMINISTRATOR EVALUATOR GENERAL STAFF To remove an Educator from a roster DO NOT delete the row that Educator is entered on rather change the Yes No answer under Remove from Roster from No to Yes The Credential Date preceding the Approve to Evaluate column is provided to eTPES by NIET If there is no date in the preceding field the approved to evaluate field must be kept and set to NO until a valid credential date is provided by NIET Removing and Adding a User To remove a user from an LEA go to the Remove from Roster column on the template The default to this column is to have the field marked NO To remove the user manually type YES into this field Q Do not delete a row in an attempt to remove a user from your roster the row removal will be ignored during import into eT PES The system must identify the text YES in the Remove from Roster column in order to properly remove a user from the roster To add a new user to a roster go to the end of the user list o
69. ay no longer be modified Please verify the LEA defaults by entering your eT FES PIN number below PINS Cancel Apply eTPES BuildingAdmin v 2 5 37 04 14 Page 131 of 168 Principal Buildings Principals with more than one building will be directed to the screen below when the Student Growth tab is selected This shows the Building Selection screen which allows Principals to select the proper building SGM dashboard Home gt Student Growth gt Demonstration District 1 000001 Building Selection Show 10 Search First Previous Next Ba School A Ba School B IRN 000010 View SGM Dashboard IRN 000020 View SGM Dashboard Ba School C Ba School D IRN 000030 View SGM Dashboard IRN 000040 View SGM Dashboard Principals with only one building will be directed straight to the building dashboard when they select the Student Growth tab eTPES BuildingAdmin v 2 5 37 04 14 Page 132 of 168 Click on a View SGM Dashboard link to go to the respective building dashboard The example below is displaying the Building dashboard page for School A in the Principal view The Superintendent and Superintendent Designee will not have the LEA Default icon because it appears on the LEA Dashboard instead Home gt Student Growth gt Demonstration District 1 000001 gt School A 000010 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers mi 5 2 Eligible for M
70. below The evaluator may add statements of areas of reinforcement areas of refinement to the performance section and the principal may add statements of areas of reinforcement areas of refinement to the student growth section NOTE The Cumulative Performance Rating is entered and editable by the primary evaluator only Upon PIN completion by the principal the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator and principal will be notified The Final Summative Rating is made up of Performance and Student Growth data eTPES BuildingAdmin v 2 5 37 04 14 Page 124 of 168 1 Proficiency on Standards Teacher Performance 50 Instructions Ratings from each rubric observation cycle will be populated below The evaluator determines the Cumulative Performance Rating and manually enters it see Using Evidence to Inform Holistic Ratings in Suggested Guidelines Ineffective Developing Skilled Accomplished Teacher Formal Observation Performance Rubric Overall Rating Cumulative Performance Rating Holistic Rating using Performance Rubric Areas of reinforcement refinement 2 Student Growth Data 50 Instructions Superintendents Principals manually enter student growth measures for Category B and C teachers on the Educator Ratings Worksheet Category A teacher Value Added data is downloaded Once the ratings are entered and calculated in eTPES and v
71. cate the Improvement Plan conference date Evaluation of Plan conference date recommendation and justification for the recommendation including evidence 1 Improvement Plan 1 1 This Evaluation refers to the Improvement Plan Conference dated 2 Justification for recommendation 2 1 Provide justification for the recommendation indicated below and attach evidence to support the recommended course of action eTPES BuildingAdmin v 2 5 37 04 14 Page 101 of 168 3 Recommendation 3 1 The improvement plan has been evaluated at the end of the time specified in the plan Outcomes from the improvement plan demonstrate the following action to be taken C Improvement is demonstrated and performance standards are met to a satisfactory level of performance C The Improvement Plan should continue for time specified C Dismissal is recommended clear selection The acceptable level of performance varies depending on the teacher s years of experience Teachers in residency specifically in Years 1 through 4 are expected to perform at the Developing level or above Experienced teachers with five or more years of experience are expected to meet the Proficient level or above 3 2 If Improvement Plan is to be continued for a specific time enter dates below 4 Conference Date 4 1 Evaluation of Improvement Plan conference date I have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that
72. chool 1 700001 Educator Type Principals Teachers Aggregated Completion Status C Refresh G IP ea Complete Incomplete Last Updated 4 9 2014 1 26 51 PM Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status 6 e O O Evaluation GIP 01 02 SGM 0 00O Evaluation GIP 01 02 SGM MT0000001 Teacher Mary Training School 1 700001 Teacher all electronic forms RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last On the Evaluation screen the last step Summative Evaluation can be viewed Click on View to access the Final Summative form Step 4 Summative Evaluation Not Started Final Summative Rating of Teacher Effectiveness Status Not Started i View At the top of the page click the Print to PDF link to print a copy of the document There are Suggested Guidelines to assist in the completion of this form In addition click on Final Summative Rating Matrix to view the matrix used to determine the Final Summative Rating Home gt Educators gt Teacher Mary MT0000001 gt Final Summative Rating of Teacher Effectiveness Back to Evaluation View PDF E Suggested Guidelines W Final Summative Rating Matrix Instructions Evaluation of teachers proficiency on the standards 50 combined with student growth measures 50 determine the Fina
73. cipal 2 Performance rating value is invalid please see the help sheet for valid values KP000000 Principal Karen Principal 3 Performance rating value is invalid please see the help sheet for valid values 700002 MT000000 Teacher Mary Teacher 4 Performance rating value is invalid please see the help sheet for valid values RT000000 Teacher Robert Teacher 5 Performance rating value is invalid please see the help sheet for valid values STOOO000ZTeacher Susan Teacher 6 Performance rating value is invalid please see the help sheet for valid values Multiple JT0000002 Teacher Jason Teacher 7 Performance rating value is invalid please see the help sheet for valid values 700002 300002 r 700002 300002 wwon anu fF wn ay Oo The example shows that invalid values have been entered Go back to eTPES and click Cancel Changes Download another template and repeat steps 1 and 2 in the import process A If the template file is loaded with the errors the rows with errors will not be loaded Once errors are corrected reload the template with the corrections To do this go back into eT PES and click on Cancel Changes After the errors have been corrected and the file saved click on Select a File and chose the corrected file Click on Submit for Processing and check the error report when the file has processed When there are no more errors and the template is ready to be processed click on Apply Changes 1 Create Template File
74. completion of the Improvement Plan 3 1 Actions to be taken 3 2 Sources of evidence that will be examined The fourth section addresses assistance and professional development 4 Assistance and Professional Development 4 1 Describe in detail specific supports that will be provided as well as opportunities for Professional Development The fifth section should be used to record the date of the Improvement Plan conference and the date you will evaluate the Improvement Plan 5 Dates 5 1 Date of Improvement Plan conference 5 2 Date for this Improvement Plan to be evaluated To complete the form enter your PIN which can be found on the User Settings page or by clicking on the Forgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms eTPES BuildingAdmin v 2 5 37 04 14 Page 99 of 168 This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that have been advised of my performance status it does not necessarily imply that agree with this evaluation The ev
75. dent learning achievement and well being At the bottom of this self assessment you have priorities in which you will select two standards that are your priorities for the upcoming year 6 Priorities 6 1 identify two priorities two standards for the upcoming year PStandard 1 Continuous Improvement Standard 2 Instruction P Standard 3 School Operations Resources and Learning Environment M Standard 4 Collaboration P Sta ndard 5 Parents and Community Engagement Upon completion of each standard you will need to complete the form by entering your PIN which can be viewed on your User Settings page or by clicking on the Forgot your PIN link This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form PIN Completion Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number 2t Evaluations You can return to the Evaluations workflow page by clicking on the Evaluation button at the bottom left side of the screen eTPES BuildingAdmin v 2 5 37 04 14 Page 52 of 168 Principal Step 1 Professional Growth and Improvement Plans Step 1 of the demonstrated workflow is Professional Growth and Improvement Plans i One of the following plans is required e Professional Growth Plan e Imp
76. desired Educator s The Edit Selected Record s button will appear above the list of Educators Clicking that button will bring up a list of available primary Evaluators for the building eTPES BuildingAdmin v 2 5 37 04 14 Page 34 of 168 Manage Evaluators Window Primary Evaluator Choose one evaluator to be the primary evaluator Principal Jane TR0000001 Training School 1 Principal superintendent Jane TSO000001 Training District 1 Superintendent click here to add secondary evaluators This will change the primary evaluator on 1 record s Cancel Check the box next to the Primary Evaluator to make a selection If needed click the link in the screen on the right to display a list of available secondary Evaluators A The selected primary Evaluator will not be available to choose as a secondary Evaluator for the same Educator Below is an example of the list available of secondary Evaluators Manage Evaluators Window Primary Evaluator Secondary Evaluator s Choose one evaluator to be the primary evaluator Choose one or more evaluators to be secondary evaluators Principal Jane TR0000001 Principal Jane TR0000001 Training School 1 Principal Training School 1 Principal superintendent Jane TSO000001 superintendent Jane TS0000001 Training District 1 Superintendent Training District 1 Superintendent No changes have been selected No changes have been selected Cancel Apply
77. developed when the principal s performance in one or more areas is scored as ineffective or their overall performance is scored as ineffective The purpose of the improvement plan is to identify specific deficiencies in performance and foster growth through professional development and targeted support NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified 1 Improvement Statement List specific areas for improvement as related to the Ohio Standards for the Principals Attach documentation 1 1 Performance standard s addressed in this plan Add notes regarding the standards addressed in this plan 1 2 Date s improvement area or concern observed What are the dates that these specific improvement areas or concerns were observed 1 3 Specific statement of the concern Areas of improvement What are the areas of improvement eTPES BuildingAdmin v 2 5 37 04 14 Page 56 of 168 2 Desired Level of Performance List specific measurable goals to improve performance Indicate what will be measured for each goal 2 1 List Goals List of Goals 2 2 Level of Performance Specifically describe successful improvement target s Level of Performance details 2 3 Beginning Dates Beginning Dates 2 4 Ending Dates Ending Dates 3 Specific Plan of
78. ducator Ratings Worksheet Status Completed Step 4 Summative Evaluation In Progress Evidence Artifacts Available Click the View button to be directed to the worksheet The screens may look different depending on both the data provided and the Educator s assigned category The views below show different examples of the same screen eTPES BuildingAdmin v 2 5 37 04 14 Page 150 of 168 Ratings The screen below shows ratings according to the LEA Default percentages for Category A1 This example shows the Rating Status is Completed and it has been verified Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Educator Management gt Teacher Mary MTO000001 Back to Evaluation ar SGM Lookup Table E Suggested Guidelines Academic Year 2013 2014 SGM Overall Rating Expected Educator Type Teacher Rating Status Completed Verified Yes Ratings Custom Percentages Exemption Value Added 30 SLO Other 10 Shared Attribution MRM Composite URM Composite Shared Attribution SLO 1 SLO 3 Other SLO 4 Other Value Added LO Other Shared 4 Attribution Expected Expected Expected SGM Rating Expected eTPES BuildingAdmin v 2 5 37 04 14 Page 151 of 168 Custom Percentages Below is the view for Educators that do not have any custom percentages assigned to their SGM Ratings Teacher Robert RTOOO0001 Back to Evaluation O Academic Year
79. e Educator will then be notified and have access to view the Final Summative Rating Form The Educator will have the ability to review the Final Summative form and enter his her PIN to complete the evaluation process Entry of the Educator s PIN indicates acknowledgement of the Final Summative Rating It does not necessarily indicate agreement with the rating PIN Completion NOTE The Cumulative Performance Rating is entered by the Primary Evaluator only The Final Summative Rating is verified by the Principal or Superintendent Designee by entering his her PIN The Teacher will then be notified and have access to view the form The Primary Evaluator and Principal will be notified when the Teacher enters his her PIN Completing the form by PIN entry indicates the Teacher has acknowledged the Final Summative Rating but may not necessarily agree with the rating Superintendent Designee or Principal must complete form first Enter Superintendent Designee or Principal PIN below and click Complete Form to confirm Superintendent Designee or Principal PIN Complete Form Forgot your PIN If the Educator is unavailable or refuses to enter their PIN the Superintendent Designee or Principal should indicate this using the pop up window next to the Educator PIN entry box The reason for refusal must be provided If other is selected an explanation must be entered Superintendent Designee or Principal has completed this form Enter Teacher PI
80. eTPES co a Thomas Superintendent TEACHER s PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS This report is accessible by Superintendents and Principals To run the report click on the View button at the right of the Report Title Reports Standard Reports Roster and Activation Overview If you would like to view the report in an Excel spreadsheet click on Export to Excel This report will list the users on your roster information about the user and information regarding their activation has the activation email been sent has the user activated their login has the user logged in etc Additional reports are currently being developed and will be available in future releases eTPES BuildingAdmin v 2 5 37 04 14 Page 165 of 168 Principal Help Tab To access the Help page click on the Help tab on the tool bar The Help page displayed below includes how to contact support obtains documents regarding the OPES OTES framework and the electronic system and a link to the Ohio Department of Education eTPES web page Also included are the Training Videos and this User Manual Help Ohio Department of Education eTPES Web Page Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education ohio gov lf you have eTPES technical questions please contact us at Online Support Request suppornt OhioTPES com or call 1 877 314 1412 lf you have NIET e
81. eginning time 1 3 Ending time 1 4 Subject The second section is the Evaluator s observations You will need to check all the items that apply or enter observation notes in the space provided eTPES BuildingAdmin v 2 5 37 04 14 Page 108 of 168 2 Evaluator Observations Check all items that apply or enter observation notes FOCUS ON LEARNING Standard 4 Instruction Learn ing outcomes and goals are clearly communicated to students ASSESSMENT DATA Standard 3 Assessment Pteacher employs a variety of formal and informal assessment techniques rm ultiple methods of assessment of student learning are utilized to guide instruction PRIOR CONTENT KNOW LEDSGE SEQUENCE CONNECTIONS Standard 1 Students Standard 2 Content Standard 4 Instruction P Lesson content is linked to previous and future learning F Content presented is accurate and grade appropriate Teacher connects lesson to reaLlife applications KNOWLEDGE OF STUDENTS Standard 1 Students P Teacher demonstrates familiarity with students background knowledge and experiences LESSON DELIVER Standard 2 Content Standard 4 Instruction Standard 6 Collaboration and Communication P Teacher explanations are clear and accurate and use developmentally appropriate strategies PM nstruction is developmentally appropriate DIFFERENTIATION Standard 1 Students Standard 4 Instruction instruction and lesson activities are accessible and challenging for student
82. er enters the PIN and clicks on the completion button the Evaluator will be notified The first section of this form is the Formal Observation Enter the date time subject of the formal observation Then enter the observation notes All of these items are required fields eTPES BuildingAdmin v 2 5 37 04 14 Page 111 of 168 Formal Observation Date of Observation August 20713 TU WE TH Observation Notes eTPES BuildingAdmin v 2 5 37 04 14 Page 112 of 168 Formal Observation Date of Observation Beginning Time Ending Time Observation Notes The Performance Rubric has three sections 1 Instructional Planning 2 Instruction and Assessment 3 Professionalism Each section has standards to be rated Click on the rating you feel applies and below you can enter evidence eTPES BuildingAdmin v 2 5 37 04 14 Page 113 of 168 Instructional Planning FOCUS FOR LEARNING Standard 4 Instruction Sources of Evidence Pre Conference EVIDENCE ASSESSMENT DATA Standard 3 Assessment Sources of Evidence Pre Conference Follow this same format for each of the sections Instruction and Assessment LESSON DELIVERY Standard 2 Content Standard 4 Instruction Standard 6 Collaboration and Communication Sources of Evidence Formal Observation Classroom Walkthroughs Informal Observations The teacher does not demonstrate a Clear focus for student learning Learning ob
83. ere are no editing features enabled when accessing previous academic year information eTPES BuildingAdmin v 2 5 37 04 14 Page 22 of 168 Principal User Search The next option on the Staff Management dashboard is the User Search icon This feature allows a user to view and edit a staff member as discussed in the previous section without having to access that user by browsing the Staff Assignment feature area Click on the User Search icon to be directed to the screen below Thomas Superintendent DD sree TEACHER ss PRINCIPAL EVALUATION SYSTEM HOME ADMINISTRATION EDUCATORS REPORTS Home gt Administration gt Staff Management gt User Search nter a State ID first or last name and click on tne search results list item to access the User Dashboard NOTE All users in the eTPES system must have a valid State ID Please use this search feature to assist with employee transfers and relocations User Search Results Show 10 First Previous 2 3 4 5 Next Last State ID Last Name First Name Location s Action JT0000002 Teacher Multiple Locations User Profile MT0000001 Teacher Multiple Locations User Profile MT0000002 Teacher Multiple Locations User Profile MTO0000003 Teacher Training School 3 700003 User Profile Enter a portion of the State ID first name or last name of the person of interest Once the results are provided a user profile can be viewed for a selected record by clicking on the User Profile lin
84. erified by the Superintendent Principal the teacher SGM rating will be populated below Below Expected Growth Expected Growth Above Expected Growth Student Growth Measure of Effectiveness Areas of reinforcement refinement Performance The Performance Ratings entered on completed formal observations for Teachers and performance rubrics for Principals will populate into the Performance section if ratings were entered i If LEA setup is Option 1 or 2 at least one Formal Observation must be completed prior to the Final Summative being unlocked The Primary Evaluator will determine the Cumulative Performance Rating by referencing the Using Evidence to Inform Holistic Ratings which can be found when by clicking on the Suggested Guidelines button at the top of the page They will then manually enter the cumulative performance rating The Primary Evaluator is the only person who has access to enter or edit the Cumulative Performance Rating The Primary Evaluator may enter areas of reinforcement or refinement These statements are saved as part of the final record Student Growth Data The final student growth measure rating will populate into this section when the rating has been verified or finalized on the Educator s worksheet For more information on how to Finalize the worksheet please review the related training video All calculations are completed in eTPES The Administrator may enter Areas of Reinforcement or Refinement for Studen
85. etes principal views Superintendent completes then principal views and completes Option 3 Manual Entry of Performance Ratings and Student Growth Measure Data eTPES will calculate the final summative rating eTPES BuildingAdmin v 2 5 37 04 14 Page 80 of 168 Principal Forms Overview This section will detail features of forms All forms will contain the same features The screen displayed below is the Teacher Professional Growth Plan Evaluation Form for Robert Teacher 22 Back to Evaluations Teacher Professional Growth Plan Suggested Guideline s 4 PRINT TO PDF VIEW COMMENTS Instructions The Growth Plan identifies goals based on student learning needs student achievement outcomes for students and teacher performance on the standards self assessment and reflection During e evaluation process record the dates the teacher and evaluator review goals identify evidence indicators and discuss the supports needed to accelerate and continue teacher growth through professional development 1 Type of Growth Plan 1 1 Select the type of Growth Plan Self Directed 5 Collaborative clear selection 2 Annual Focus These are addressed by the Evaluator as appropriate for this Teacher Goal 1 Area Student Achievement Outcomes for Students 2 1 Goal 1 Statement i Each form will display the following e Suggested Guidelines click on this button to read the guidelines from the framework e Instruct
86. etion Enter Teacher PIN below and caren omplete Form to con Teacher PIN Evaluator PIN Complete Form Complete Form Forgot your PIN number COMMENTS ADO A COMMENT At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher eTPES BuildingAdmin v 2 5 37 04 14 Page 122 of 168 Evaluator View of Teacher s Step 3 Student Growth Measures i Depending on LEA Setup option the SGM Educator Ratings Worksheet will be viewed in either Step 2 or Step 3 LEA Option Step Option 1 Step 3 Option 2 Step 3 Option 3 Step 2 Detailed information regarding the Educator s worksheet can be found in the Teacher Worksheet section within the Student Growth tab section of the User Guide eTPES BuildingAdmin v 2 5 37 04 14 Page 123 of 168 Evaluator View of Teacher s Step 4 Summative Evaluation To complete the Final Summative Rating for an Educator go to the Evaluation page for that Educator using the Educators tab click on the Educator Type to switch between the Principal and Teacher views Search for a specific Educator by typing in the search box Click on the Evaluation link to access the evaluation workflow Academic Year 2013 2014 LEA Training District 1 900001 Building Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status Refresh G IP
87. f 168 Evaluator View of Teacher s Step 1 Professional Growth and Improvement Plans Step 1 of the demonstrated workflow is Professional Growth and Improvement Plans i One of the following plans are required e Professional Growth Plan e Improvement Plan If the teacher is on a Professional Growth Plan then that form is required and the Improvement Plan forms can be skipped by the evaluator If the teacher is on the Improvement Plan then those forms are required The teacher can skip the Professional Growth Plan by clicking Optional next to the Start button The Improvement Plan Evaluation of Plan will be filled out later in the year only if the teacher is on the Improvement Plan As shown below the Professional Growth Plan has an Optional button that can be skipped if the educator is on on the Improvement Plan The Improvement Plan and the Improvement Plan Evaluation of Plan is locked initially to the teacher These forms will be available to the teacher once the evaluator has completed them Step 1 Professional Growth and Improvement Plans Professional Growth Plan Status Not Started Open to Both No Completion Order Show Details Optional Compl provement Plan Stat Not Started Im Status t B Evaluator First Teacher Closes Show Details Optional Improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details Optional The following sections will explain each form in
88. file to complete a form instead of entering the data on the electronic form To attach an LEA specific form click on Attachments on the desired form item This will expand the screen to show the Add File button Click on Add File and the pop up below will display The process of attaching a PDF will indicate completion of the form to eTPES Option 1 amp 2 OTES Form List Step name Optional Self Assessment Step 1 Professional Growth and Improvement Plans Step 2 Formative Assessment Examination of Artifacts Step 3 Student Growth Measures Step 4 Final Summative eTPES BuildingAdmin v 2 5 37 Form name Self Assessment Summary Tool Professional Growth Plan Improvement Plan Improvement Plan Evaluation of Plan Pre conference Informal Observation Formal Observation Performance Rubric Post conference Planning SGM Educator Percentage Configuration SGM Educator Ratings Worksheet Final Summative Rating of Teacher Effectiveness Completion process Private Teacher completes viewable by Teacher only Teacher completes then evaluator edits and completes Evaluator completes then teacher views and completes Evaluator completes then teacher views and completes Teacher completes then evaluator edits and completes Evaluator completes then teacher views and completes Evaluator completes then teacher views and completes Evaluator completes teacher cannot view at any time Principal or
89. g Superintendents Designees and HR Administrators e HR Administrator e Evaluator only when the selected user has credentials e General Staff e Building staff e Principal Assistant Principal Evaluator only when the selected user has credentials e Teacher General Staff i Superintendents and Designees must be managed by using the OEDS R data system No changes are permitted for these assignments when using the eT PES web features eTPES BuildingAdmin v 2 5 37 04 14 Page 18 of 168 Building Training School 2 A 700002 The list of staff in the table are currently assigned to the selected LEA Building Click Edit to change settings for an existing staff assignment or click Add Staff to create a new assignment Show 10 Search First Previous Next Last State ID Last Name First Name Status SE0000002 Evaluator Sophia Evaluator TR0000002 Principal Tony Teacher TR0000002 Principal Tony Principal MT0000002 Teacher Mary Principal JT0000002 Teacher Jason Asst Principal RT0000002 Teacher Robert Teacher MT0000002 Teacher Mary Teacher JT0000002 Teacher Jason Teacher Show 10 Showing 1 to 8 of 8 entries First Previous Next Last Add New Staff Assignment To add a new staff assignment click on the Add Staff button and a pop up screen will appear From this pop up screen search by State ID or Name last first select the appropriate record and click on the Next link Add Stell zaynmnent Search for a user
90. he top of the worksheet will outline important information regarding this Educator Teacher Mary MT0000001 Back to Educators i SGM Lookup Table E Suggested Guidelines Academic Year 2013 2014 SGM Overall Rating N A Educator Type Teacher Rating Status In Progress SGM Category A2 Value Added non exclusive and LEA Measures Verified No Wf Verify Worksheet Changes are saved automatically in all three tabs Ratings Custom Percentages and Exemption Gi The exemption tab will only appear if there is no Value Added data present for an Educator The information listed at the top of the worksheet shows the following Academic Year Educator Type SGM Category SGM Overall Rating Rating Status Verified This information will assist tracking the verification process i The worksheet used for Principals and Assistant Principals will look the same In addition the Educator Type on the worksheet will indicate Principal if the Educator is being evaluated on the OPES model There will be no distinction This will set the status of the Educator s ratings to Verified eTPES BuildingAdmin v 2 5 37 04 14 Page 140 of 168 Principal Ratings The ratings can be entered and viewed through the Ratings tab Click on the drop down box to select the appropriate ratings for the category assigned To add ratings or customize percentages for several Educators at one time utilize the SGM Import function Instructions for the SGM Import
91. her in this project Outcomes that benefit student leaming impact of project on school district community 3 1 Comments Part of the Evaluation Considerations is the Evaluator Rating A The project rating shown below and the evaluator s comments should be used to determine the rating This rating will be holistically combined with the Observation Rating for the Final Summative Rating 3 2 Evaluator Rating Once the project has been completed the project will be evaluated in accordance with Standard 7 Professional Responsibility and Growth and any other applicable standards from the Ohio Standards for the Teaching Profession The Project Rubric below and the evaluator s comments should be used to determine the rating This rating will be holistically combined with the Observation Rating for the Final Summative Rating Suid Accomplished 71 Teachers understand uphold and follow professional ethics policies and legal codes of professional conduct The teacher meets efMical and professional responsioliRies and helps colleagues access and interpret laws and policies and understand Meir implications in me classroom The teacher helps shape policy at he local or sae el zi 72 f The teacher participates in relevent Teachers take responsibaity for engaging in orosccional cevellooment acthifties and continuous purposeful professional Incorporates wnat nese earns into instruction development ea The teacher mows a
92. iate for this Teacher Goal 1 Area Student Achievement Outcomes for Students 21 Goal 1 Statement Goal 1 Statement entered by teacher 2 2 Goal 1 Evidence indicators Goal 1 Evidence Indicators entered by teacher Comments during comercnce with Teacher and Evaluator are made appropriate fo the needs of the Teacher Evaluator enters comments regarding Professional Growth for Goal 1 eTPES BuildingAdmin v 2 5 37 04 14 Page 93 of 168 Goal 2 Area Teacher Performance on the Ohio Standards for the Teaching Profession 24 Goal 2 Statement Goal 2 Statement entered by teacher 2 9 Goal 2 Evidence indicators Goal 2 Evidence Indicators entered by teacher Comments during comerence with Teacher and Evaluator are made appropriate fo the needs of the Teacher Evaluator enters comments regarding Professional Growth for Goal 2 Record dates when discussed S 1813 and 10 9 13 eTPES BuildingAdmin v 2 5 37 04 14 Page 94 of 168 To complete the form enter your PIN which can be found on the User Settings page or by clicking on the Forgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and
93. ieving the goals 1 1 Articulation and realization of a shared vision of continuous improvement AreaofStrengh Area of Growth 1 2 Process of setting monitoring and achieving specific and challenging goals that reflect high expectations for all students and staff Area of Strength Area of Growth clear selection 1 3 Leading the change process Area of Strength Area of Growth clear selection 1 4 Anticipating monitoring and responding to educational developments that affect schools issues and environment Area of Strength Fy Area of Growth clear selection 1 5 Evidence to support rating Here is the evidence supporting my rating Each subsequent standard will be assessed in the same format Standard amp Instruction Principals support the implementation of high quality standards based instruction that results in higher levels of achievement for all students Standard 3 School Operations Resources and Learning Environment Principals allocate resources and manage school operations to ensure a safe and productive learning environment eTPES BuildingAdmin v 2 5 37 04 14 Page 51 of 168 Standard 4 Collaboration Principals establish and sustain collaborative leaming and shared leadership to promote leaming and achievement of all students Standard 5 Parents and Community Engagement Principals engage parents and community members in the educational process and create an environment where community resources support stu
94. ific form click on the button to the right of the form name A A form may not be accessible until other events have occurred In this case review the completion rocess and details status to find out why the form is not accessible eTPES BuildingAdmin v 2 5 37 04 14 Page 78 of 168 Templates In some instances forms are grouped together in a template In order to add a group of observation forms for a cycle click on the Add New button Note the Add New buiton is present on the right to add another observation cycle A cycle can be deleted if none of the forms have been started Alternate Workflow Types The LEA setup process allows the Superintendent or Superintendent Designee the choice of one of the three options below for usage of the eTPES system s forms e All electronic forms if using OTES or OPES models only e Combination of electronic and district specific forms PDF Scan upload e Manual entry of Teacher Principal performance ratings and Student Growth information so the system will calculate the Final Summative Rating Option 1 All Electronic Forms The standard OTES or OPES model forms are represented in a web based electronic format for data entry in the eTPES website Option 2 Combination of Electronic and LEA Specific Forms SCAN PDF Upload The standard OTES or OPES model forms are provided in a web based electronic format An additional feature is included to allow the Evaluator or Educator to attach a PDF
95. ified Yes Exemption This educator has been set to exempt for SGM Ratings 100 of this evaluation rating is based on performance data Select a reason for exemption Less than six students on roster 2 Does not meet minimum interval of instruction Serves as facilitator monitor Other requires written explanation in box below lf you would like to enter ratings for this educator please remove the exemption Click on the Back to Evaluation button at the top of the screen to go back to the Evaluation screen eTPES BuildingAdmin v 2 5 37 04 14 Page 154 of 168 Principal SGM Import The SGM Import feature allows ratings to be uploaded or the default percentages to be modified in bulk The LEA Default Percentages must be verified prior to accessing the SGM Import D This must be done on a desktop or a laptop rather than an iPad to complete the SGM Import function The SGM Import feature has three steps e Create Template File Download template and enter SGM data to upload into eTPES e Select File to Import Select the file and submit for processing e Process File Check for errors and apply changes To access the SGM Import feature go to the Student Growth tab ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS Home gt Student Growth gt Training District 1 900001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers Mi A2 1 M in Pr
96. ight hand corner of the window Q When working with an existing user at the selected LEA or Building there is an additional option in red on the summary screen that requires acknowledgement that a role change is being applied This option must be selected in order to click the Submit button eTPES BuildingAdmin v 2 5 37 04 14 Page 20 of 168 View and Edit a User To view and edit a user through the User Dashboard select the Edit link on the right side of the Staff listing screen as shown f76995464 Teacher Mark Teacher On the User Dashboard there are two tabs e Account Settings Staff Assignments The User dashboard can be accessed by State ID or Name by utilizing the User Search icon on the Staff Management dashboard The Account Settings tab will allow a non role specific user account settings to be viewed including name email username and evaluator credentialing information Principal Tony TROOOO002 Back to previous page Account Settings Staff Assignments Please do not modify an existing account as a substitute for adding an educator Evaluation data for each user is tracked by State ID and cannot be reassigned or removed User Information Evaluator Credentialing State ID TR0000002 OTES credential date 7 12 2013 FirstName Tony OPES credential date N A LastName Principal Username _ tony principal eTPES PIN Email Account Activation tony principal ohiotpes com ere Last Activation Email
97. ike LEA Default Percentages LEA default percentages have been configured and venned by the Supenntendent or Designee and cannot be modmed Teacher Percentages OTES Teather Category Value ma Al 20 falueAjjed fescusive and cbse Patri ipa must be 15 5035 B WA 30 Vendor Assessment anj LEA A Measures must be 75035 E WA LEA Measures only Principal Percentages OPES Principal Category Value Total m ma mugi be TEEI MWA eTPES BuildingAdmin v 2 5 37 04 14 Page 134 of 168 Principal Value Added When the Value Added icon is selected the Value Added data that has been loaded into eTPES is displayed MRM and URM Composites have been loaded for Teachers and Building Composites have been loaded for Principals ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS HELP Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Value Added Data lf you need to review additional details for the Value Added information imported and displayed in the eTPES application please visit ohiova sas com Composite Ratings for Training School 1 700001 Search s p Building State ID Name Educator Type MRM Composite URM Composite Composite TR0000001 Principal Jane Principal MT0000001 Teacher Mary Teacher To review additional details for the Value Added information imported and displayed in the eTPES application visit ohiova sas com eTPES BuildingAdmin v 2 5
98. ilding based import MUST be comprehensive to avoid automated removal of staff that is not intended eTPES BuildingAdmin v 2 5 37 04 14 Page 32 of 168 Principal Evaluator Management The Evaluator Management feature of the Administration tab has three tools to assist an Administrator Feature Area Tasks e Review a listing of all credentialed OTES and OPES evaluators in your LEA e Approve all staffed OTES evaluators to be utilized in the LEA e Approve all staffed OPES evaluators to be utilized in the LEA e Individually approve or remove OTES and OPES credentialed evaluators LEA Approved Evaluators Evaluator Assignments e Review all primary and secondary evaluators by educator assignment within a selected building e Add or remove secondary evaluators for one or more selected educators at a time e Add or change primary evaluator assignment for one or more selected educators at a time Issue Resolution e Review all evaluations that do not have a primary evaluator assignment e Add a primary evaluator assignment Q The LEA Approved Evaluators feature is only available for Superintendents and Superintendent Designees Evaluator Management Update availability settings for credentialed evaluators within LEA staff lists LEA Approvals A View and update primary and secondary evaluator assignments Assignments A Review and correct missing primary evaluator assignments for educators Issue Resolution eTPES BuildingAdmin v 2
99. ile to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes View Error Report Apply Changes Cancel Changes 5 iH s Performance Rati itis a help sheet es Peformance rating value is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values gd Ratings Performance rating value is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values gd Ratings Beli rating value is invalid please see the help sheet for valid values Performance Ratings o File processing complete This report will be in an Excel sheet and provide an opportunity to review the records that will be uploaded to the system If there are errors to view an error tab at the bottom will appear to indicate that Instructions Performance Rati Performance Ratings Errors Performance Rating eTPES BuildingAdmin v 2 5 37 04 14 Page 43 of 168 When the tab is selected the template will detail all of the errors that need to be corrected fe Errors for Performance Ratings TROOO00O Principal Tony Prin
100. imary Evaluator selects the Add New link a series of forms will appear that will open up the observation process to be completed Step 2 Formative Assessment Observation amp Examination of Artifacts Pre Conference Status Not Started Completion Process Teacher First Evaluator Closes Show Details oar informal Observation Status Not Started Completion Process Evaluator First Teacher Closes Show Details Formal Observation Performance Rubric Status Not Started Completion Process Evaluator First Teacher Closes Show Details Post Conference Planning Status Not Started Completion Process Evaluator Only Private Show Details Teacher Professional Project Status Not Started Completion Process Teacher First Evaluator Closes Show Details The following sections will explain each part of the process in detail eTPES BuildingAdmin v 2 5 37 Not Started ADD NEW f Not Started Locked Optional Locked 04 14 Page 103 of 168 Evaluation Pre Conference Form The Pre Conference form must be completed by the teacher first and then the evaluator will close it If you need to skip the form click on the Optional button and a pop up will appear Click on Skip to make your selection Pre Conference F Open to Both No Completion Order as Optional b Start This item is optional and may be skipped Please click Skip to verify or Cancel to B au informal Observation return without changing the status Evalust
101. ing What are some proactive ways you further your own professional growth 3 1 Teacher Responses Rea Owy TAs Hania not been answered 2 2 Evaluator Comments Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is editable by the Teacher and Evaluator The Teacher wil review complete the form first Upon Teacher completion the Evaluator wil be notified and have access to review respond to the form Upon Evaluator completion the Teacher wil be notified PIN Completion Enter Teacher PIN below and Enter Evaluator PIN below and cikk Complete Form to confirm click Complete For to confirm Teacher PIN Evaluator PIN Compists Form Compists Form Forgot your PIN number i Educator At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher eTPES BuildingAdmin v 2 5 37 04 14 Page 106 of 168 Informal Observation When you start an Informal Observation you will be directed to the observation form The following pages will walk you through how to fill out the informal observation form To return to the Educator s Evaluation page click on the Educator buiton at the top left side of the screen There are suggested guidelines to guide you through filling out the informal observation as well as a way to print this f
102. ing Removal Training District 2 Training School 2 A 700002 RT0000002 Teacher Robert Teacher Pending Removal If there are no pending removal requests a message will appear indicating no staff removal requests were found eTPES BuildingAdmin v 2 5 37 04 14 Page 24 of 168 Approve or Reject Staff Removal Requests Select one or more removal requests by clicking the check boxes to the left of each row Select all records by clicking the check box at the top left next to the State ID column label Then select the Remove staff assignment s or the Keep staff assignment s button depending on the desired outcome Removing an Educator will allow for the removal from a roster The keep staff assignments action will prevent the remove from roster and cancel the request Click the Remove staff assignment s button and the following confirmation window will appear Click OK to proceed with the staff removals or Cancel to return to the previous selection screen with no action Are you sure you want to approve 2 record s Warning please note that removal of staff also removes the evaluation reporting for the user at this location Click the Keep staff assignments button and the following confirmation window will appear Click OK to proceed with the removal cancellations or Cancel to return to the previous selection screen with no action Are you sure you want to reject 2 record s No evaluation data is removed during this process
103. ion Date Activation has not been completed Cancel Change email address To change the email address access the User Profile Account Settings page and click within the Email text box in the User Information section Enter the correct email address and click on Save to apply the change eTPES BuildingAdmin v 2 5 37 04 14 Page 12 of 168 Change password To change the password access the User Profile Account Settings page and click on Change Password The pop up shown below will appear Change Posaword Principal Tony TROOOOO02 Old Password New Password Confirm New Password Enter the old password Enter the new password twice Click Submit to apply the new password eTPES BuildingAdmin v 2 5 37 04 14 Page 13 of 168 View your PIN A PIN will be used to signify completion of a form To view the PIN stay on the User Profile Account Settings screen Only personal PINs will be accessible Click on View PIN link as shown below State ID TROOOOO0 FirstName Tony Last Name Frincipa Usemame eT PES PIN Email The PIN will appear to the right of the eTPES PIN label eTPES BuildingAdmin v 2 5 37 04 14 Page 14 of 168 View Staff Assignments To view the history current location and role assignments recorded in eT PES open the Staff Assignments tab in the User Profile screen as shown below User Information Change Password Stabe IL Fasl Manne cur Lasi Hamme incipa Usename niging TPES
104. ions this section will explain how to complete the form e Notes this section will explain the flow of the form who has access and when These are important and should be read prior to completing the form eTPES BuildingAdmin v 2 5 37 04 14 Page 81 of 168 Saving When an answer is entered whether by typing text or clicking on a button box the answer is automatically saved The form will save all items entered therefore users can enter and exit the form as necessary without losing data Required answers A red asterisk after the question indicates that the answered is required prior to completion of the form Print to PDF Each form can be printed by clicking on Print to PDF This will bring up a new screen displaying the document in a PDF format Character limitation in text boxes All text boxes have the capability of accepting an unlimited number of characters Completing Forms After the questions have been answered on the form go to the bottom of the screen enter a PIN and click on the complete button See instructions regarding how to view a PIN Notifications will be sent to both parties that the form has been completed and if applicable viewing or editing will be enabled for the other party See the notes on each specific form regarding who will be able to view edit the form Collaborative Completion of Forms Forms that require both Evaluator and Educator signatures support collaborative meetings The Evaluato
105. ions related to the standard You will mark each question as Never Rarely Sometimes Frequently Always You also have the ability to clear the selection completely by clicking on the clear selection link next to the choices eTPES BuildingAdmin v 2 5 37 04 14 Page 48 of 168 Standard 1 Continuous Improvement Principals help create a shared vision and clear goals for their schools and ensure continuous progress toward achieving the goals ESSENTIAL QUESTION Do you lead the change process for continuous improvement Consider each of the statements below Choose the response that most accurately represents your performance 1 1 identify and include stakeholders in the process of developing a shared vision Never Rarely Sometimes Frequently Always clear selection 1 2 implement a process for the development of a shared vision Never amp Rarey amp Sometimes Frequently Always clear selection 1 3 remain focused on the vision through difficulties setbacks and failures Never A Rarey amp Sometimes Frequently A Always clear selection 1 4 identify goal areas that promote high levels of achievement for all students and staff Never Rarey amp Sometimes Frequently A Always clear selection 1 5 I focus attention on established goals Never amp Rarely amp Sometimes Frequenty Aways clear selection 1 6 communicate the expectation of high learning and achievement for all students
106. isting data with the data from the template e lf the Administrator has entered their PIN to complete the Final Summative Rating for any Educator changes cannot be made on the template for that particular Educator The performance rating for that Educator will be gray and can not be edited eTPES BuildingAdmin v 2 5 37 04 14 Page 40 of 168 Click on the Performance Ratings tab on the template to display the Educators and their performance rating if previously entered eT PES Performance_Ratings_Ternplate 3 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team r _ L MENS l be S a a ia Conditional Formatting 3 Insert 7 Calibri myi i Earaiti ar Tahlia Malata F 4 Format as Table Delete i gq Le en Sort amp Find amp y Cell Styles Emel Form mn ll ll l at 7 Filter Select Alignment Number Styles Cells Editing i F te Be lea irn C D E F G building irn state id lastname firstname role locked 700001 TR0000001 Principal Jane Principal No 700001 MT0000001 Teacher Mary _ Teacher__ No Hod H Instructions Performance Rati Performance Ratings lt 3 a l Ready E 100 A few things to remember each time you fill out a template e The gray columns are not able to be edited on the template e In addition Educators can not be added or removed from the template e Enter the new ratings to be imported in the Performance Rating column e The
107. it the form Upon Evaluator completion the Principal will be notified Entering your PIN below verifies the principal and evaluator PIN Completion cipal PIN ete Form te Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane Principal Your comments to assist in communicating with your evaluator 08 29 2013 02 08 41 PM 2t Evaluations You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms eTPES BuildingAdmin v 2 5 37 04 14 Page 55 of 168 Principal Improvement Plan If you are on the Improvement Plan it will be locked until the Primary Evaluator completes the the form gt Improvement Plan Status Not Started Evslustor First Principal Close Show Details Locked Once the evaluator has completed the Improvement Plan form it will become accessible to you Click on Continue to view the form 5 Improvement Plan Status Not Started a Evaluator First Principal Closes Show Details Locked When you view the Improvement Plan the evaluator s comments will be in read only format You will only be able to review the comments made by the evaluator Evaluation Form for Jane Principal TR0000001 ae Evaluations Principal Improvement Plan amp PRINT TO PDF VIEW COMMENTS Instructions An improvement plan is
108. jectives are too general to guide lesson planning and sre inappropriate for the students and or do not reference the Ohio standards The teacher does not plan for the assessment of student learning or does not anslyze student learning data to inform lesson plans The teacher does not use or only uses one messure of student performance The teacher communicates a focus for student learning develops learning objectives that sre appropriate for students and reference the Ohio standards but do not include messuresable goals The teacher explains the characteristics uses and limitations of various diagnostic formative and summative assessments but does not consistently incorporste this knowledge into lesson planning The teacher uses more than one measure of student performance but does not sppropristely vary assessment approaches or the teacher may have difficulty analyzing data to effectively inform instructional planning and delivery A teacher s explanations sre unclear incoherent or inaccurate and sre generally ineffective in building student understanding The teacher uses language that fails to engage students is inappropriate to the content and or discourages independent or cestive thinking The teacher fails to address student confusion or frustration and does not use effective questioning techniques during the lesson The lesson is almost entirely teacher directed eTPES BuildingAdmin v 2 5 3
109. k on the right side of the screen State ID Last Name First Name Location s Action JT0000002 Teacher Multiple Locations User Profile The User Profile link will direct the system to that user s Account Settings and Staff Assignments that were discussed in the previous section eTPES BuildingAdmin v 2 5 37 04 14 Page 23 of 168 Principal Removal Request The third option on the Staff Management dashboard is the Removal Requests icon The Removal Requests feature gives the ability to approve the removal of a staff member from a roster A user will have the ability to request removal of their name from a roster if they feel there is any inaccuracy The Administrator must approve or reject such requests via the Removal Requests feature This feature does NOT apply to the removal of Superintendents or Designees Any changes for these roles must be made using the State OEDS system Click on the Removal Requests icon to be directed to the screen below Home gt Administration gt Staff Management gt Removal Requests The staff assignments listed below have been set by the user for removal for the IRN and role specified Please select one or more record s then click the Remove staff assignment or Keep staff assignment button as appropriate Remove staff assignment s f Keep staff assignment s Staff Removal Requests Name LEA Building Status Training District 2 Training School 2 A a ae 900002 700002 Principal Pend
110. k will help improve future releases of the product This is your product so please take time to give your feedback Do not enter support questions on the feedback screen These questions will not be answered Please utilize the link on the Help tab for support There is a Provide Feedback button in the bottom right hand corner of each screen Click on this button at any time to provide feedback on the current screen All feedback entered will be sent to the Ohio Department of Education and RANDA in order to improve the product Please note that this is not a method of obtaining support Support questions entered in the feedback will not be responded to If you need support call the support phone number or email the support email address on the Help screen An example of the Provide Feedback button is shown below on the left After feedback has been entered the icon will change from a red with an exclaimation point to green with a check mark The Provide More Feedback option can be selected multiple times to enter additional feedback for that specific screen A new scren will appear to enter the feedback and previous feedback entered will not be avaialble to view Provide Feedback Provide more Feedback y Help us improve this product Help us improve this product eTPES BuildingAdmin v 2 5 37 04 14 Page 10 of 168 The feedback screens are displayed below for reference Click on the appropriate radio button and or enter your comments
111. king on the feedback button at the bottom of the eTPES pages There may be additional refinements to the system this year based on user input and ODE requirements If you have eT PES technical questions please contact us at support OhioTPES com If you have policy questions regarding OTES and OPES in the eT PES system please contact us at ef PES education ohio gov eTPES BuildingAdmin v 2 5 37 04 14 Page 3 of 168 After successful login to eT PES the LEA Superintendent or Superintendent Designee will be required to complete setup tasks which includes a Principal roster review and verification When these tasks are complete the Superintendent or Superintendent Designee will send access via activation email to the appropriate staff in Principal roles for the LEA After Principals login to eT PES they will send access via activation email to the Teachers Evaluators Assistant Principals and other appropriate staff for the building Superintendents amp Teachers amp other staff Superintendent Principals Designees i IMPORTANT INFORMATION Need a role of superintendent or superintendent designee in OEDS R If you need to update your LEA information in OEDS R please contact your local OEDS Administrator and they can make the changes for you A Superintendent Designee is not a requirement for eT PES system access but it is an option for Superintendents who wish to delegate the eTPES Superintendent tasks to an appropriate s
112. l Summative Rating for teacher performance eTPES calculates the Final Summative Rating and populates it below The evaluator may add statements of areas of reinforcement areas of refinement to the performance section and the principal may add statements of areas of reinforcement areas of refinement to the student growth section NOTE The Cumulative Performance Rating is entered and editable by the primary evaluator only Upon PIN completion by the principal the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator and principal will be notified The Final Summative Rating is made up of Performance and Student Growth data eTPES BuildingAdmin v 2 5 37 04 14 Page 69 of 168 1 Proficiency on Standards Teacher Performance 50 Instructions Ratings from each rubric observation cycle will be populated below The evaluator determines the Cumulative Performance Rating and manually enters it see Using Evidence to Inform Holistic Ratings in Suggested Guidelines Ineffective Developing Skilled Accomplished Teacher Formal Observation Performance Rubric Overall Rating Cumulative Performance Rating Holistic Rating using Performance Rubric Areas of reinforcement refinement 2 Student Growth Data 50 Instructions Superintendents Principals manually enter student growth measures for Category B and C teachers on the Educator Ratings Worksheet Categor
113. lease note that the sum of the percentages for a row must equal 50 The template can be used to import the ratings and change the LEA default percentages per Educator The SGM data can be added or modified manually after importing The template is divided into multiple sheets navigated by the tabs at the bottom of the screen There will be a sheet for each role and category combination currently present for the educators See the screen below which shows the tabs for OTES A1 A2 OTES C and OPES A The Educators appear on the appropriate sheet based upon their role Teacher or Principal and assigned category A1 A2 A B or The template will display the current ratings and percentages per educator eTPES BuildingAdmin v 2 5 37 04 14 Page 159 of 168 Below is an example of the template ooo030 277688561 Teacher michael_C__ Not tarted_ N Multiple zz8558818 Teacher Jennifer c Notstarted N The grayed out columns include data that is populated directly from eTPES These fields can not be edited The only fields that can be edited are the areas not grayed out Additionally if the Educator has been verified and displays Y in the verified column the corresponding fields cannot be modified Educators cannot be moved between categories on the template Any change of category must be completed prior to creating the template Enter the ratings and modified percentages as needed Note the sum of the percent
114. lized developmentally appropriate strategies and language designed to actively encourage independent cestive and citical thinking including the appropriate use of questions and discussion techniques The teacher accurately anticipates confusion by presenting information in multiple formats and clarifying content before students ask questions The teacher develops high level understanding through effective uses of varied levels of questions The lesson is student led with the teacher in the role of facilitator 04 14 Page 114 of 168 Professionalism PROFESSIONAL RESPONSIBILITIES Standard 6 Collaboration and Communication Standard 7 Professional Responsibility and Growth Sources of Evidence Professional Growth Plan or Improvement Plan Pre Conference Post Conference daily interaction with others EVIDENCE Ineffective The teacher fails to communicate clearly with students and families or collaborste effectively with professional colleagues The teacher fails to understand and follow regulations policies and agreements The teacher fails to demonstrate evidence of an ability to sccurstely self assess performance and to appropriately identify areas for professions development Developing Skilled The teacher uses a variety of strategies to communicate with students and families and collaborate with colleagues but these approaches may not always be appropriate for a particular situstion
115. luator View of Teacher s Step 2 Formative Assessment iv Evaluator View of Teacher s Step 3 Student Growth Measures v Evaluator View of Teacher s Step 4 Summative Evaluation 7 Principal Student Growth Tab a Principal LEA Defaults b Principal Buildings i Principal LEA Defaults Read Only li Principal Value Added iii Principal Educator Management iv Principal Rating Verification c Principal Educator View of SGM data d Principal SGM Import i Principal Downloading the Template ii Principal Completing the Template iii Principal Submitting for Processing 8 Principal Reports Tab 9 Principal Help Tab oap D aop p eTPES BuildingAdmin v 2 5 37 04 14 Page 1 of 168 Principal Introduction to eTPES In May 2009 the Ohio Principal Evaluation System framework was approved by the State Board of Education and in November 2011 the framework for the Ohio Teacher Evaluation System was approved Ohio s electronic Teacher and Principal Evaluation System eTPES was named as a project in Ohio s Race to the Top Grant 2010 and made possible through RttT funds Work began on the design and development of the project with the vendor RANDA Solutions in November 2011 The goal of the eT PES project is to automate the Teacher and Principal evaluation frameworks using Web based technology Ohio eTPES will follow the adopted framework components of 50 Educator performance and 50 student growth measures The electronic sy
116. luator only Upon Evaluator completion the completion button the Evaluator will be notified PIN Completion Evaluator must complete form first COMMENTS ADD A COMMENT No Comments Entered E Educator the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN number At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher eTPES BuildingAdmin v 2 5 37 04 14 Page 116 of 168 Evaluation Post Conference Planning The Post Conference Planning form is only accessible by the evaluator The form is private and cannot be viewed by the teacher The form can be skipped If the evaluator chooses to skip the form click on the Optional button and a pop up will appear Click on Skip to make your selection Post Conference Planning Evaluator Only Private Optional b This item is optional and may be skipped Please click Skip to verify or Cancel to B Teacher Professional Project return without changing the status Open to Both No Completion Order Optional b Ea Cha 3 Gj n el Not St When you start the Post Conference Planning form you will be directed to the form shown below To return to the
117. n including Option 3 Superintendents and Superintendent Designees have the ability to enter and edit Principal Student Growth Measures SGM Superintendents Superintendent Designees and Principals have the ability to enter and edit Teacher and Assistant Principal SGM data Principals can view their SGM worksheet in this SGM feature Assistant Principals and Teachers can only view their SGM worksheet under their Evaluations tab The Student Growth tab is available for Superintendents Superintendent Designees and Principals HR Administrators will be able to access the Student Growth Measures in read only format 0 RANDAUSER Ah TEACHER snd FAICIPAL EWALUATIOA SYSTEM eT ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS When the Student Growth tab is selected eT PES will be directed to the dashboard which will display pie charts for the LEA or Building The current status and other metrics of Educators can be viewed by category Summary Below is a summary of the eTPES SGM functionality 1 The Superintendent or Superintendent Designee sets up the default percentages per Teacher and Principal category 2 The Teacher and building value added data is loaded into eT PES Default categories are assigned 3 The Superintendent Superintendent Designee or Principal edits the categories and percentages per educator if necessary and adds ratings for each educator 4 The Principal verifies Teacher and Assistant Principal da
118. n the template being worked on at the time Copy and paste the LEA and Building IRNs if applicable from the previous user s row add the state ID first and last name email and role Then fill in the remaining fields eTPES BuildingAdmin v 2 5 37 04 14 Page 27 of 168 Moving a User To move a user from one building to another remove the user from their original building and then add them to another building To remove them from their original building follow the steps as explained before by marking the Remove from Roster field as YES for the user that is to be removed This will remove them from that building s roster To add that user to another building follow the steps for adding a new user by copying and pasting the LEA from the previous user s row in the template then add the new Building IRN for the added user Fill out the state ID first and last name email role and remaining fields Ensure the Remove from Roster field reads NO For more help on using the template click on the Help Staff Selection tab found at the bottom right corner of the Excel template 40 AT Ma4 H Staff Selection Help Staff Selection lt 4 This tab shown below will give any information needed to continue importing the staff eTPES Stafflmport_Template xlsx Read Only Microsoft Excel Home Insert Page Layout Formulas Data Review View Add Ins Calibri 4 vu Clipboard Font Alignment Number
119. nd uses the Onio Standards for Professional Develoorment e The teacher works collaboratively to determine and design appropriate professional Gevelonment Opportunies The teacher sets data based short and long term professional goals and takes action to meet hese goals 73 Teachers are agents of change who seek opportunities to positively impact teaching Quality school improvements and student achisvement EVIDENCE e The teacher is actly Involved in professional and Communhy organizations Mat advence teaching and kaming e The teacher takes a leadership role in department school district state and professional organizations decision making acties such 35 curriculum Gevelooment sta Gevelopment or policy design The teacher facilitats Te Gevelooment of efikacy he beliet Mat teachers can Impact hm achievement of all students among omer teachers in Meir school district The last section is the Project Rating which is a required field eTPES BuildingAdmin v 2 5 37 04 14 Page 121 of 168 4 Project Rating Skilled Accomplished Upon completion of the form the evaluator will have to enter his or her PIN to complete the form NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator wil be notified and have access to review edit the form Upon Eval completion the Teacher wil be notified PIN Compl
120. nement Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is private and only accessible by the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form PIN Completion Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN number At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher eTPES BuildingAdmin v 2 5 37 04 14 Page 118 of 168 Evaluator View of Teacher Professional Project The Teacher Professional Project form is available for both the teacher and the evaluator to complete and can be skipped If you choose to skip the form click on the Optional button and a pop up will appear Click on Skip to make your selection Teacher Professional Project 7 Open to Both No Completion Order This item is optional and may be Optional b Start skipped Please click Skip to verify or Cancel to return without changing the status Step 3 Student Growth Measures SGM Not Started Cancel B SGM Educator Percentage Configuration Available Spring 2014 When you start the Teacher Professional Project form you will be directed to the form shown below
121. next to the assigned Secondary Evaluators A One Primary Evaluator per Educator must be selected Itis not required to assign a Secondary Evaluator Academic Year LEA Building Educator 2013 2014 Training District 4 900004 change Training School 4 700004 change Robert Teacher RT0000004 Evaluation Forms Collapse All Expand All Optional Self Assessment Teacher Self Assessment Summary Tool Completion Process Teacher Only Private eTPES BuildingAdmin v 2 5 37 Evaluation Model Primary Evaluator Secondary Evaluators Your Access Level Teacher all electronic forms Sandy Sammons TR0000004 change change Evaluator Not Started Status Not Started Show Details a Locked 04 14 Page 83 of 168 A pop up will appear listing the LEA approved Evaluators To make the changes click the check box next to the new Evaluator and then click Apply Now listed as the Primary Evaluator is Donna Evaluator Your Access Level shows that Jane Superintendent can only view the record Assign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evaluator Donna 772200983 School A Evaluator superintendent Jane 774877621 Demonstration District 1 Practice Superintendent Cancel eTPES BuildingAdmin v 2 5 37 04 14 Page 84 of 168 In selecting the Secondary Evaluator perform the same actions in selecting the Primary Evaluator To save the
122. ng What does pre assessment data indicate about student learning needs PRIOR CONTENT KNOWLEDGE SEQUENCE CONNECTIONS Standard 1 Students Standard 2 Content and Standard 4 Instruction dge do students need o previous and future learning ts reallife experiences and or possi KNOWLEDGE OF STUDENTS Standard 1 Students What should the evaluator know about the student population How is this a developmentally appropriate learning activity Teacher Responses eTPES BuildingAdmin v 2 5 37 04 14 Page 104 of 168 In each of the sections the Teacher will have the ability to response to the content and their comments will be available in read only format 2 Instruction and Assessment LESSON DELIVERY Standard 2 Content and Standard 4 Instruction How will the goals for leaming be communicated to students What instructional strategies and methods will be used to engage students and promote independent learning and problem solving What strategies will be used to make sure all students achiewe lesson goals How will content specific concepts assumptions skills be taught DIFFERENTIATION Standard 1 Students Standard 4 Instruction How will the instructional strategies address all students learning needs How will the lesson engage and challenge students of all levels How will dewelopmental gaps be addressed RESOURCES Standard 2 Content and Standard 4 Instruction What resources materals will be
123. nowleage of the Ohio Standards for the Teaching Profession is used to support teachers professional grown Principal articulates well defined belies about teaching and leaming in response to me emironmen and levels of student acnievement Principal bentes changes needed to improve student kaming and can engage stakeholders in ihe change process using efecte communication Principal collaborate Gevelons and Communicates a shared vision using muRipie approaches The principal challenges existing structures based on data to align them win the snared vision Principal collaporatvely Gevelops and sets messuranle goals Mat promote nigh levels of Sugen and sta acnievernert Principal establishes and reinforces individual staf comtrinutions towards me aiainmert of the schoolwide goals Dy monRoring progress Mrougn the use of data Principal works win informal groups and school staf to anticipate analyze and address buliding district communRy and societal Changes and issues Mat affect ne instructional needs of students STANDARD 1 SUMMARY 1 6 Please specify the overall rating for this standard Sailied At the bottom of each standard there will be a section for the evaluator to enter evidence as well as a Summary overall rating for each standard As you scroll down the page you will see each of the standards and a summary with an overall rating At the bottom of the page enter your PIN to complete the form eTPES
124. o fill out either of the forms you will need to complete this step for both forms A If you accidentally skip a form you may reverse the action by clicking the Restore button and confirming that you want to restart the process for the form eTPES BuildingAdmin v 2 5 37 04 14 Page 47 of 168 Self Assessment A If you chose to fill out Self Assessment A click start and that form will appear The top part of the page will allow you to return to the evaluation workflow page when you click on the Evaluation button at the top left of the screen On the right side of the page you will have access to Suggested Guidelines as well as the option to Print to PDF Evaluation Form for Catherine Hiltner TROOO0061 t Evaluations Principal Self Assessment Form A Instructions Read each standard NOTE This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form i This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form Below is a view of Standard 1 Continuous Improvement You will see the description of the standard as well as an essential question that complements the standard You will then see a series of quest
125. ogress 50 Mi Verified 0 mi c t W Not Started 50 E Unverified 100 Principals by Category Principals by Status Verified Principals mm A 1 W In Progress 100 Mi Verified 0 E Unverified 100 1H View default percentages by educator category LEA Defaults a View building status and assign educator categories and ratings Buildings Upload SGM data for Vendor Assessment SLO Other and Shared Attribution from Excel File Click on the SGM Import icon under the Student Growth tab to upload SGM data for Vendor Assessment SLO Other and Shared Attribution from an Excel file eTPES BuildingAdmin v 2 5 37 04 14 Page 155 of 168 Principal Downloading the Template On the SGM Import dashboard select the appropriate LEAs or Buildings for which SGM information will be imported Once the locations have been selected select the format and click on the Download Excel Template button outlined in red below t Administration View Instructions PDF 1 Create Template File Training District 1 Training School 1 Select LEAs and or Buildings in the panel then click the download Excel Template button to create a customized SGM data template Pick a format xex a Download Excel Template 2 Select File to Import Click Select an SGM File to choose a valid eTPES SGM data template foe Select a file 3 Process File Depending on the browser settings there may be a prompt to open the file u
126. omote a collaborative leaming culture Consider each of the statements below Choose the response that most accurately represents your performance eTPES BuildingAdmin v 2 5 37 04 14 Page 49 of 168 Standard 5 Parents and Community Engagement Principals engage parents and community members in the educational process and create an environment where community resources support student learning achievement and well being g ESSENTIAL QUESTION Do you involve and engage parents and community in the school Consider each of the statements below Choose the response that most accurately represents your performance Upon completion of the standards complete the form by entering your PIN which can be viewed on your User Settings page or by clicking on the Forgot your PIN link A When completing the self assessment forms not all standards are required for the form to be completed You can return to the Evaluations workflow page by clicking on the Evaluation button at the bottom left side of the screen This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form PIN Completion Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number 2t Evaluations eTPES BuildingAdmin v 2 5 37 04 14 Page 50 of 168
127. on is for demonstration purposes and is based on the selection of all electronic forms There are other options that may be selected by the Superintendent Evaluation Collapse All Expand All Optional Self Assessment In Progress Step 1 Professional Growth and Improvement Plans In Progress Step 2 Formative Assessment Not Started Step 3 Student Growth Measures SGM Unknown Step 4 Summative Evaluation Not Started Evidence Artifacts Available a Add File Evaluator and Access Information The top portion of the screen will display the name of the Educator being viewed and the Evaluator s name For users that are not the Educator the screen will display the access available for the Educator s evaluation forms The Superintendent and or Superintendent Designee if not the Evaluator will have access to view all Educators evaluations in the LEA The Principal if not the Evaluator will have access to view all Educators evaluations in the building Overall Progress This section displays the percent complete of the evaluation forms for the Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 77 of 168 Evaluation Workflow Screen Information This section will detail some of the features of the Evaluation screen shown below Collapse All Expand All Optional Self Assessment Completed Meacher Self Assessment Summary Tool Status Completed Completion Process Teacher Only Private Skipped Private Sho
128. or First Teacher Closes If you choose to complete the pre conference form you will be directed to the form s page similar to the one show below i This form is editable by the Teacher and Evaluator The teacher will review complete the form first Upon completion the Evaluator will be notified and have access to review respond to the form Upon Evaluator completion the Teacher will be notified There are Suggested Guidelines to guide you through the completion process as well as the ability to print the form in PDF There are three sections to this form 1 Instructional Planning 2 Instruction and Assessment 3 Professional Responsibilities Evaluation Form for Mary Teacher MT0000001 B Educator Teacher Pre Conference Suggested 5 PRINT TO PDF VIEW COMMENTS nstructions Teir comversation win he teacher ne Questions provided are intended to guide thinkin NOTE This form is editable by the Teacher and Evaluator The Teacher will review complere the form first Upon Teacher compladon the Evaluator will be novfed and have access TO reviewrespond ro the form Upon Evaluaror compladon te Teacher will be novfied 1 Instructional Planning FOCUS Standard 4 Instruction What is the focus for the lesson ent will students know understand What skills will they demonstrate ards are addressed in the planned instruction ASSESSMENT DATA Standard 3 Assessment What assessment data was examined to inform this lesson planni
129. orm to PDF orm for Mary Teacher MT0000001 Teacher Informal Observation VIEW COMMENTS Instructions This form serves as a record of an informal walkthrough by the teacher s evalustor The evalustor will likely not observe all the teaching elements listed below in any one informal observation The d 4 4 3 evalustor may use the checklist format or the thinking about how the evidence applies to the rubric This record slong with records of additional informal observations will be used to inform the summative evalustion of the teacher open ended text box below to document the informal observation The chart below has elements indicators organized by standard areas to assist the evalustor in NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified i This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks the completion button the Evaluator will be notified The first section of this form is the observation information including the date time and subject 1 Observation Information 1 1 Date of walkthrough eTPES BuildingAdmin v 2 5 37 04 14 Page 107 of 168 1 Observation Information 1 1 Date of walkthrough 1 2 B
130. ormat similar to the image show below Principal Informal Observation Suggested Guideline s H PRINT TO PDF VIEW COMMENTS Instructions This form serves as a record of an informal walkthrough by the Principal s Evaluator This record along with records of additional observations will be used to inform the summative evaluation of the Principal NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified 1 Observation Information 1 1 Date of walkthrough 9 19 2013 1 2 Beginning time 9 00 AM 1 3 Ending time 10 00 AM 2 Observations notes 3 Evaluator Summary Comments This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified To complete the form enter your PIN and click on the Complete Form button eTPES BuildingAdmin v 2 5 37 04 14 Page 63 of 168 PIN Completion Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered te Evaluations Evaluator has completed this form At the bottom of the page there is the ability to
131. owth and Improvement Plans In Progress Professional Growth Plan Status Completed Skipped Completion Process Teacher First Evaluator Closes Show Details Restore w Locked improvement Plan Status Completed Completion Process Evaluator First Teacher Closes Show Details improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional b Start At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Robert Teacher RTOO00004 Teacher Improvement Plan Evaluation of Plan Suggested Guideline s 2 PRINT TO PDF VIEW COMMENTS Instructions This form will be completed by the Evaluator at the end of the time specified in the Improvement Plan The Evaluator will review the Improvement Plan with the Teacher and determine which action is appropriate The Evaluator should provide justification for his her recommendation for action and attach evidence in the space provided NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified This form has four sections which are viewable below The evaluator will indi
132. r and Educator can both enter their PIN from the Evaluator s screen when conducting a collaborative meeting Reopening Forms Forms can be reopened for additional editing The forms can be reopened by the person who created the form To reopen a form go to the bottom of the form and click on the Reopen for Editing button If there is no button then access to reopen is not avaialble Comments Forms that involve two parties include a comment feature Comments are responses that can be entered and sent back and forth between the two parties All comments submitted are displayed at the bottom of the form and are specific to that form only eTPES BuildingAdmin v 2 5 37 04 14 Page 82 of 168 Principal Changing Evaluators A The following roles have the ability to modify the Primary and Secondary Evaluators assigned to an educator in their LEA Building Superintendent Superintendent Designee HR Administrator Principal The Principal will only have access to the building for which they have the Principal permission for updating evaluators They will not be able to update the evaluator s assigned to their own OPES evaluation At the top of the Evaluation page there will be the evaluation information for that Educator including their Primary and Secondary Evaluators listed To change the Primary Evaluator to another Evaluator click on the change link outlined in red below To change or add a Secondary Evaluator click on the change link
133. r for an Educator to be eligible for verification at least one rating must be entered in each of the percentage categories that are great than 0 Once the SGM ratings have been entered and verified an email notification will be sent to the Educator and the SGM data will be available for the Educator to view In addition the SGM rating will be made available in the Final Summative form eTPES BuildingAdmin v 2 5 37 04 14 Page 149 of 168 Principal Educator View of SGM data The Educator can view their SGM data after it has been verified or finalized The SGM can be viewed under the Educator s Evaluations tab Each step of the evaluation process may be shown in a collapsed view To view each step click the on the left side and the section will expand For the Teacher to view the SGM ratings they will need to expand Step 3 Student Growth Measures SGM on their evaluation page shown below EVALUATIONS REPORTS Home gt Evaluations gt Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 Primary Evaluator Educator Karen Teacher 276085183 Secondary Evaluators Your Access Level Educator Choose another evaluation Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans Not Started Step 2 Formative Assessment In Progress Step 3 Student Growth Measures SGM P Completed B SGM E
134. raining School 4 700004 change Evaluators Unassigned Educator Sandy Sammons TRO000004 Your Access Level Educator At the bottom of this page you will be able to upload evidence and artifacts that you would like to have on record regarding your evaluations Evidence Artifacts Available a Add File The following sections will walk you through the steps in the all electronic form workflow eTPES BuildingAdmin v 2 5 37 04 14 Page 46 of 168 Principal Optional Self Assessments The first part of this workflow is the Optional Self Assessment section You have the option to fill out one both or none of the listed self assessment forms Optional Self Assessment Not Started B Self Assessment A Status Not Started Principal Only Private Show Details Self Assessment B Status Not Started Principal Only Private Show Detsils To begin completion of either of the self assessment forms click Start next to the applicable form item If you choose to skip a self assessment click on the Optional button next to the Start button and a pop up will appear as shown below Optional Self Assessment Not Started Self Assessment A This item is optional and may be Principal Only Private skipped Optional p Start Please click Skip to verify or Cancel to return without changing the status Self As sessment B Skip Cancel Principal Only Private Optional Click Skip to confirm If you choose not t
135. rofessional Gevelooment shouid be Individualized to he needs of he principal and spectically relate to hisher goal areas as Identified in he principals evaluation The evelustor sho ommend professional Gevelopment opportunities and support the principal by providing resources e g time financial Annual Focus yy The evaluator 35 appropriate for Mis principal NOTE This form Is edirabie by the Principal and Evaluaror The Principal must compilers the form first Upon Principal compladon the Evaluaror will be novfied and have access To review sdlr he form Upon Evaluaror completion te Principal will be novfned ANNUAL FOCUS DATE AREA FOR PROFE BONAL GROWTH These are addressed by the evaluator as Record dates when disoussed Supports Needed Resources and appropriate for fils principal Professional Development Evatustors comments during conference wath principal and appropriate to the needs of the principal 1 GOAL 1 Swdant Achieveameny Outcomes for Swdants 1 1 Goal Statement 1 2 Evidence indicators 2 GOAL 2 Proficiency on Ohio Standards for Principals 2 1 Goal Statement 22 Evidences indicators To complete the form enter your PIN which can be found on the User Settings page or by clicking on the Forgot your PIN link shown below NOTE This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal completion the Evaluator will be notified and have access to review ed
136. rovement Plan If the educator is on a Professional Growth Plan then that form is required and the other two forms can be skipped Ifa educator is on an Improvement Plan then that form is required The Professional Growth Plan can then be skipped by clicking Optional next to the Start button The Improvement Plan Evaluation of Plan will be completed later in the year only if the educator is on the Improvement Plan As shown below the Professional Growth Plan has an Optional button that will allow you to skip the form if you are on the Improvement Plan The Improvement Plan and the Improvement Plan Evaluation of Plan are locked to you initially These forms will be available to you once your evaluator has completed them The evaluator should skip these forms if you are not on an Improvement Plan Step 1 Professional Growth and Improvement Plans Professional Growth Plan Status Not Startec Order Show Detsils Optional p Open to Both No Completion lt Improvement Plan St Not Started LISUS t L Evaluator First Principal Closes Show Details a Locked Improvement Plan Evaluation of Plan Not Started Evaluator First Principal Closes Show Details Locked tUS If you are able to skip the optional Professional Growth Plan form based on which plan you are on click on the Optional button and a pop up will appear as shown below Click on Skip to indicate your choice step 1 Professional Growth and Improvement Plan
137. rowth and Improvement Plans Professional Growth Plan Teacher First Evaluator Closes Improvement Plan Evaluator First Teacher Closes Improvement Plan Evaluation of Plan Evaluator First Teacher Closes Evaluation Model Teacher all electronic forms Primary Evaluator Evaluators Unassigned Your Access Level View Only Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Select the Evaluator to assign as the Primary Evaluator and then click Apply Not Started Locked Not Started Locked Locked Locked i The list will only include the LEA approved Evaluators for the building that the Teacher or Educator is located eTPES BuildingAdmin v 2 5 37 04 14 Page 87 of 168 ssign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evaluator Donna 772200983 School A Evaluator Principal Joe 4712 28 6 school Principal Superintendent Jane 7 46 7821 Demonstration District 1 Practice Superintendent Cancel Now the record will reflect the changes made Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator Donna Evaluator 222200983 change Building School A 000010 change Evaluators Unassigned Educator Karen Teacher 226085183 Your Access Level View Only Evaluation
138. s RESOURCES Standard 2 Content Standard 4 Instruction varied instructional tools and strategies reflect student needs and learning objectives Pinstru ctional materials and resources are aligned to instructional purposes CLASSROOM ENVIRONMENT Standard 1 Students Standard 5 Learning Environment Standard 6 Collaboration and Communication P Classroom learning environment is safe and conducive to learning instructional time is used effectively Routines support learning goals and activities ASSESSMENT OF STUDENT LEARNING Standard 3 Assessment PTeacher provides students with timely and responsive feedback Observation Notes The third and fourth part of the form is the Evaluator Summary Comments and the Recommendation for Focus of Informal Observation These sections are required fields eTPES BuildingAdmin v 2 5 37 04 14 Page 109 of 168 3 Evaluator Summary Comments Comments 4 Recommendations for Focus of Informal Observations Recommendations Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion luator must complete form first Enter Evalustor PIN below and click Complete Form to confirm Evaluator PI
139. s Upload staff assignments by LEA and Building IRNs from Excel file eTPES BuildingAdmin v 2 5 37 04 14 Page 17 of 168 Principal Staff Assignment The Staff Assignment feature is accessed through the Staff Assignment icon on the Administration tab This feature will allows the user to view and update current staff assignments for LEA s and Building s based on permissions Important tasks that can be completed using this feature area include Adding a staff position to a LEA or Building roster Removing a staff position from a roster Updating a user s email address Sending an activation email notice to an individual user m m oom View and update current staff assignments by LEA and Building Assignments A selection screen for LEAs or Buildings will appear when there are multiple locations assigned to a user Select View Staff to access the roster for a specific location LEA Training District 2 900002 Building Selection Show 10 Search Building name or IRN First Previous Next Last a Training School 2 A a Training School 2 B IRN 700002 View Staff IRN 800002 View Staff If there is only one location click on the View Staff link for a multiple location selection the system will be directed to the staff assignments for an LEA or Building From here the current staff can be viewed as well as the ability to add new assignments including these roles e LEA staff can only be updated by existin
140. s Professional Growth Plan Open to Both No Completion Order This item is optional and may be skipped leace click Skin to verify or Cancel to improvement Plan Please click Skip to verify or Cancel to Evslustor First Principal Closes return without changing the status Evslustor First Principal Closes a Locked Improvement Plan Evaluation of Plan eTPES BuildingAdmin v 2 5 37 04 14 Page 53 of 168 Principal Professional Growth Plan lf you are on the Professional Growth Plan click on Start and you will be directed to the page below At the top of the page you will see an Evaluations button that will direct you back to your evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Jane Principal TROOO0001 at Evaluations Principal Professional Growth Plan Suggested 5 PRINT TO PDF VIEW COMMENTS instructions As a resuR of he saluation process principals and saluators shouid ocus on accelerating and continuing principal growth Mrougn professional daebpment Professional dcaebpment shouid De NdMidualized to The needs of the principal and specifically relate to nis er goal areas 35 Kentified In he principals evaluation The evaluator shouid recommend professional Geveloprnemt opportuniiles and support the principal by providing resources e g time financial Annual Focus d by ihe evclustor 25 appropriate or Mis princip
141. s are completed in eTPES The Administrator may enter Areas of Reinforcement or Refinement for Student Growth Data These statements are saved as part of the final record Final Summative Rating Below each of the sections of the Final Summative form the Final Summative Overall Rating will appear Final Summative Overall Rating Ineffective Developing Skilled Accomplished Check here if Improvement Plan has been recommended The evaluator may use this form as part of the Final Review and Conference during which the evaluator and educator discuss the Final Summative Rating The Final Summative Rating is calculated using the Final Summative Rating Matrix which can be viewed by clicking on the button at the top of the screen The rating will be automatically determined when the performance and student growth ratings have been completed lf there is an improvement plan recommended for this Educator the administrator should click the check box as shown eTPES BuildingAdmin v 2 5 37 04 14 Page 70 of 168 PIN Completion At the very bottom of the Final Summative Form is the PIN completion section Once the cumulative performance rating has been entered the student growth data has been verified and the final summative rating has been calculated the PIN should be entered For a Principal s Final Summative form only the Superintendent or Designee will have the ability to enter his her PIN For a Teacher or Assistant Principal s Final S
142. s facilitate the articulation and realization of a shared vision of continuous improvement 1 2 Principals Isad the process of setting monitoring and achieving specific and challenging goats that refiect nigh expectations for all students and staff 1 3 Principals Isad the change process for continuous improvement 1 4 Principais anticipate monitor and respond to educational developments that affect school Issues and environment ineffective Principal has not shared the school vision and goals with the staf Principal has no process for developing a school vision and goals Principal refers to he goals on a regular desis Dut Goes mot concretely connect mem to the day 00 day business of the school Principal does mot have a plan In place for regular review of progress toward goals Principal ts unable to constructively respond to challenges and Goes not appear to understand ihe Importance of Dulliding a sense Of eMicacy empowerment and well being among stat Developing Principal nas shared the school vision and goals win the staf A process for Geveloping a School vision and goals Is not evident Principal articulates belie about teaching and kaming Principal identifies changes needed to Improve student kaming Principal responds to buliding and district issues Mist afed Me Instructional needs of Students Principal identifies goal areas Mat promote nigh levels of achievement for all students and sta K
143. sing Microsoft Excel Select OK to proceed ADMINISTRATION You have chosen to open Home gt Administration gt Staff Manz eTPES Stafflmport Template xisx which is Microsoft Excel 97 2003 Worksheet 6 4 KB from http training chiotpes com Import What should Firefox do with this file Save File 1 Create Tem plate File Do this automatically for files like this from now on Get another template 2 Select File to Import Click Select a Staff File to ch Select a file eTPES BuildingAdmin v 2 5 37 04 14 Page 156 of 168 If the file does not prompt to open it may download and appear at the bottom of the page Click on the file to open it 22 Administration Q View Instructions PDF 1 Create Template File Get another template 2 Select File to Import Click Select an SGM File to choose a valid eTPES SGM data template ae Selecta file 3 Process File Provide Feedback Help us improve thls product eTPES_SGM_Templa xlsx 7 Show all downloads X eTPES BuildingAdmin v 2 5 37 04 14 Page 157 of 168 Principal Completing the Template Before he file can be opened there may be a notification indicating that there are educators assigned to multiple buildings in the selected template Educators in multiple buildings will display Multiple in the Building column For these Educators coordinate with their building Principals One Principal should gather the SGM data from the o
144. smissal or to continue on the plan NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified The Improvement Plan form consists of five sections Each section must be completed by the evaluator The first section is the improvement statement Indicate performance standards addressed in the plan dates the improvement area or concern was observed and specific statements of the concern areas of improvement eTPES BuildingAdmin v 2 5 37 04 14 Page 96 of 168 1 Improvement Statement 1 1 Performance standard s addressed in this plan 1 2 Date s improvement area or concem observed 1 3 Specific statement of the concem Areas of improvement The second section addresses the desired level of performance eTPES BuildingAdmin v 2 5 37 04 14 Page 97 of 168 2 Desired Level of Performance 2 1 List Goals 22 Level of Performance Specifically describe successful improvement target s 29 Beginning Dates 2 4 Ending Dates The third section addresses the plan of action in detail eTPES BuildingAdmin v 2 5 37 04 14 Page 98 of 168 3 Specific Plan of Action Describe in detail specific plans of action that must be taken by the Teacher to improve his her performance Indicate the sources of evidence that will be used to document the
145. stem will allow Evaluators and Educators secure access to document store evidence and complete the evaluation process in a standard Web browser Steps will lead Evaluators through the process and determine Educator performance based on performance rubrics A final summative rating based on the components for Principals and Teachers will be generated through the system This eTPES product is undergoing consistent upgrades and not yet complete We are planning improvements based on your input from the feedback forms located at the bottom of many eTPES screens eTPES BuildingAdmin v 2 5 37 04 14 Page 2 of 168 Principal Access to eTPES How to Obtain Access to eTPES At the beginning of the academic year activation emails will be sent to Superintendents and Superintendent Designees who e Are listed in ODE s OEDS R system as a Superintendent or Superintendent Designee e Have a State Staff I D The activation email will be sent to the email address in the OEDS R system The email will be from no reply ohiotpes com The email contains a link to activate the eTPES account and set the password It also contains important instructions regarding eT PES Below is an example of the email that will be sent i Welcome to eTPES Your user name is UserName The electronic Teacher and Principal Evaluation System eTPES is now available for your account activation Please use httos www ohiotpes com for site access after your initial account ac
146. support OhioTPES com This template is divided into multiple sheets tabs at the bottom of the screen There is a sheet for each role category combination 3 3 A 5 6 T B 9 The educators appear on the appropriate sheet based upon their role teacher or principal and assigned category Al A2 A B or C The template will display the CURRENT ratings and percentages Enter the new ratings and percentages to be imported See below for allowable percentage ranges per role category Important Move users to the appropriate category prior to creating a template movement between categories is not permitted on the template Create a new template each time you import ratings Do not re use a template The SGM import will overwrite the existing data with the data from the template If the Overall SGM Rating has been verified changes cannot be made on the template Role category allowable percentages OTES Al Value added 26 50 SLO Other 0 24 and Shared Attribution 0 24 OTES A2 Value added 10 50 SLO Other 0 40 and Shared Attribution 0 40 OTES B Vendor Assessment 10 50 SLO Other 0 40 and Shared Attribution 0 40 3 OTES C SLO Other 0 50 and Shared Attribution 0 50 OPES A Building Value added 10 50 SLO Other 0 40 and Shared Attribution 0 40 OPES B Average Vendor Assessment 10 50 SLO Other 0 40 and Shared Attribution 0 40 OPES C SLO Other 0 50 and Shared Attribution 0 50 P
147. t Growth Data These statements are saved as part of the final record Final Summative Rating Below each of the sections of the Final Summative form the Final Summative Overall Rating will appear Final Summative Overall Rating Ineffective Developing Skilled Accomplished Check here if Improvement Plan has been recommended The evaluator may use this form as part of the Final Review and Conference during which the evaluator and educator discuss the Final Summative Rating The Final Summative Rating is calculated using the Final Summative Rating Matrix which can be viewed by clicking on the button at the top of the screen The rating will be automatically determined when the performance and student growth ratings have been completed If there is an improvement plan recommended for this Educator the administrator should click the check box as shown eTPES BuildingAdmin v 2 5 37 04 14 Page 125 of 168 PIN Completion At the very bottom of the Final Summative Form is the PIN completion section Once the cumulative performance rating has been entered the student growth data has been verified and the final summative rating has been calculated the PIN should be entered For a Principal s Final Summative form only the Superintendent or Designee will have the ability to enter his her PIN For a Teacher or Assistant Principal s Final Summative form the Superintendent Designee or Principal will have the ability to enter his her PIN Th
148. t another template This report will be in an Excel sheet and provide an opportunity to review the records that will be uploaded to the system as shown below D F The following records will be uploaded 900001 700001 MT0000001 Teacher Mary Teacher 1 2 3 4 900001 700001 TR0000001 Principal Jane Principal 5 6 900001 700001 RT0000001 Teacher Robert Teacher A T 4 4 H Staff Selection Errors Staff Selection Record This tab will show any errors or discrepancies that are in the data input eTPES BuildingAdmin v 2 5 37 Help Staff Selection 04 14 Page 30 of 168 The image below shows the record that has the error pals Teacher Evaluator Credential Date Approved to evaluate teachers Remove from roster Send activation email No 900001 700001 TS0000001 Superintendent Jane js ohiotpes com Superintendent 07 12 2013 07 12 2013 07 12 2013 2 Superintendents and Designees must be assigned at the LEA level In this case in the second row and the original template Jane Superintendent has an incorrect role assigned to her that can only be assigned at the LEA level Be sure to check this report before clicking the Apply Changes button to finalize the data D The errors cannot be corrected from the error report Once the errors have been reviewed it is very important to go back into the original template and correct the errors Then re submit the template and apply the changes eTPES BuildingAdmin v
149. ta and final SGM rating The Superintendent or Superintendent Designee then verifies the Principal data and final SGM rating Only then will the verified SGM rating and Performance Rating be combined to determine the Final Summative rating eTPES BuildingAdmin v 2 5 37 04 14 Page 128 of 168 Principal LEA Defaults The LEA dashboard will be available for Superintendents and Superintendent Designees and will show metrics regarding district data including Student Growth Measures Superintendents and Superintendent Designees will have the ability to set up the LEA Defaults from the LEA dashboard Principals will have the ability to view the LEA Defaults When a Superintendent selects the Student Growth tab they will be directed to the LEA dashboard which displays the option to set LEA Defaults Q The Superintendent or Superintendent Designee must verify the LEA default percentages prior to any other SGM activities No other functions can be completed or viewed until this step is complete The LEA Defaults are the default percentages that will be assigned to each category per Educator within the LEA The percentages per Educator can be modified individually at a later time Home gt Student Growth gt Training District 1 900001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers WE In Progress 50 m c i W Not Started 50 Principals by Category Principals by
150. taff member in their LEA Check your LEA OEDS R data here http webapp2 ode state oh us oeds r query If you have questions regarding how to access and use OEDS R please download the OEDS R User Guide available on the OEDS R Website click Help on the left menu Need a State Staff ID for eTPES access If you do not have a State Staff ID one can be requested and created quickly and free of charge For more information regarding how to request a State Staff ID online please see the link on this page http education ohio gov Topics T eaching Educator Evaluation System District Educator Evaluation Systems e TPES Help eTPES BuildingAdmin v 2 5 37 04 14 Page 4 of 168 Signing In To sign in to the electronic Teacher and Principal Electronic System eTPES access the browser from the desktop and go to the eTPES site www ohiotpes com eTPES is currently supported on the following browsers e Google Chrome most current version auto updated by provider unless disabled e Firefox most current version auto updated by provider unless disabled e Safari 5 1 or higher e Microsoft Internet Explorer 9 or higher i Ohio eTPES Login Page x amp 4 The sign in page below will appear Username Password sign In Forgot your password Heip Enter username and password and click Sign In to proceed eTPES BuildingAdmin v 2 5 37 04 14 Page 5
151. that agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane add a comment here to communicate more effectively with the educator Superintendent You have the ability to add any comments to facilitate communication with your evaluator as well as see any comments your evaluator made on the form eTPES BuildingAdmin v 2 5 37 04 14 Page 60 of 168 Principal Step 2 Formative Assessment Observation and Examination of Artifacts The Formal and Informal Assessments will be unlocked once the primary evaluator begins a new observation Until the new observation is added these items will be locked to the Principal Step 2 Formative Assessment Observation and Examination of Artifacts Not Started B a Formal Observation Examination of Artifacts Status Not Started Evaluator First Principal Closes Show Details Locked Informal Observation Status Not Started Evalustor First Principal
152. ther Principals as well as enter modify and verify the SGM data Educators Assigned to Multiple Buildings Please read the following in its entirety There are educators in this template assigned to multiple buildings in a single LEA They are indicated in the template with a Building IRN value of Multiple You will need to coordinate with other principals in the LEA to determine the proper Student Growth Measure SGM scores and weights for these individuals One principal should gather the SGM data from the other principals and then enter modify verify SGM data and complete the Final Summative form Close eTPES BuildingAdmin v 2 5 37 04 14 Page 158 of 168 The file will automatically open to the Instructions page which is the first tab at the bottom of the file Read the instructions carefully to assist in importing the SGM Ratings eTPES SGM_Template 1 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team B Calibri A Aa Sy W ee B Z U A E EE fa Merge amp Center by y ig ia al Format F epn p Formatting as Table Clipboard Ma Alignment Number Styles fe Instructions for SGM Ratings Instructions for SGM Ratings This template is used to import Student Growth Measure ratings and or change the LEA default percentages per educator Educator 5GM data can be added or modified manually after importing For assistance please call eTPES Support at 1 877 314 1412 or email
153. tion A The full featured Evaluator Assignment utility is a recommended alternative to assign Evaluators to more than one Educator at a time The Issue Resolution screen is useful for monitoring and correcting problems that arise from staff removals or additions during the year Educators are only listed for correction for their assigned Administrators The list of educators below have evaluations that require a Primary Evaluator assignment Please assign a Primary Evaluator to each record Issue Resolution Evaluations without Primary Evaluators show 10 Search First Previous Next Last State ID Name LEA Building Evaluation Type Action ff f432305 778215968 70131 738 274120687 271147713 7 7686661 78506016 75 14359 276995464 rincipal Samantha Principal Matthew Principal Catherine Teacher Robert Teacher Sally Teacher Michael Teacher Jennifer Teacher Preston Teacher Mark Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 Demonstration District 1 School B Schoo schoo Schoo Schoo Schoo Schoo schoo School Ic ID 1A 1A IC ID IB OPES OPES OPES OTES OTES OTES OTES OTES OTES Assi Assi Assi Assi Assi
154. tion Forms Collapse All Expand All Optional Self Assessment Completed Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan Status Completed Skipped z Completion Process Teacher First Evaluator Closes Show Details Restore w Locked improvement Plan Status Not Started z Completion Process Evaluator First Teacher Closes Show Details Optional b Start improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional b At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Robert Teacher RTOO00004 Teacher Improvement Plan 1 PRINT TO PDF VIEW COMMENTS Instructions The Improvement Plan is developed when an educator makes below expected growth with his her students AND OR receives an overall ineffective rating or an ineffective rating on any of the components of the OTES evaluation The evaluator should list specific areas for improvement list measurable goals to improve performance describe specific plans of action indicate sources of evidence that will be used to document and describe specific supports and professional development If corrective actions are not made within the time as specified in the plan a recommendation may be made for di
155. tion must be entered Superintendent Designee or Principal has completed this form Enter Teacher PIN below and click Complete Form to confirm Teacher declined or unavailable Teacher PIN Unavailable to Complete Form Complete Form At this point the evaluation has been completed To review all ratings go to the Evaluation Ratings Report under the Reports tab Click on View to see a listing of Teachers Assistant Principals and Principals along with their ratings and dates of PIN entry Review the report to ensure all ratings have been entered and that Summatives have been completed by both the Administrator and the Educator eTPES BuildingAdmin v 2 5 37 04 14 Page 71 of 168 eTPES BuildingAdmin v 2 5 37 04 14 Page 72 of 168 Principal Educators Tab To view and manage evaluation data for individual Educators click on the Educators tab on the menu at the top of the screen eTPES co a Thomas Superintendent TEACHER s PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS e On the Educators tab either search for a specific Educator or click on the Educators icon shown below and view a list of Educators and building assignments If there are mulitple LEAs or buildings to select from there will be drop down arrow availble to allow a selection to be made Home gt Academic Year 2013 2014 LEA Training District 2 900002 Building All Buildings Educator Type Principals Teachers
156. tivation is complete Superintendents please navigate to the secure website listed above enter your new username and password and begin the setup process for your LEA Once you log into eTPES you ll find a useful HELP section links to videos customer support FAQs and other resources eTPES is a product developed through funding from the Race To The Top Grant by the Ohio Department of Education eTPES is hosted and maintained outside of ODE s computing environment It was designed to streamline the Teacher and Principal evaluation process and it is available to your district at no cost eTPES will be used this school year for those LEAs implementing new Teacher and or Principal evaluation systems based on locally developed board policy as required by law July 1 2013 There is also an option for LEAs that will not implement in 2013 14 but would like to use the system to pilot Statewide training will be offered in August to superintendents to be followed by Principal training August October Half day sessions will assist Superintendents and Principals in the district and building set up and roster functions In addition videos will be posted on ODE s website in August specific to the roles of Superintendent Principal and Teacher Please click on this link for more information http education ohio gov Topics T eaching Educator Evaluation System District Educator Evaluation Systems You may provide feedback as you use the system by clic
157. tro c TO GIP Obs eS SGM FS Show 10 v Showing 1 to 1 of 1 entries First Previous E Next Last Teachers Below is an example of the Teacher view Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status 8 D O O Evaluation GIP 01 2 FS O O O O Evaluation GIP 01 2 FS Teacher Mary Training School 1 700001 Teacher all electronic forms RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms Show 10 v Showing 1 to 2 of 2 entries First Previous next Last eTPES BuildingAdmin v 2 5 37 04 14 Page 74 of 168 Principal View Educator Only the Primary Evaluator for a specific Teacher can make edits to an Educator s record Those not a Primary Evaluator will only be able to view the record The example below shows what it will look like to only have the ability to view an Educator s record Click Evaluation to access the record Academic Year 2013 2014 LEA Training District 1 900001 Building Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status Refresh G IP 01 Complete Incomplete 1 of 2 50 0 of 2 0 D of 2 0 0 of 2 0 Last Updated 4 9 2014 1 26 51 PM Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status oo GIP 01 02 SGM MT0000001 Teacher Mary Training School
158. ts section at the very bottom of the page eTPES BuildingAdmin v 2 5 37 04 14 Page 58 of 168 Principal Improvement Plan Evaluation of Plan The Evaluation of the Improvement Plan is a form that will be locked to the Principal until their Primary Evaluator completes the form B Improvement Plan Evaluation of Plan Status Not Started Evslustor First Teacher Closes Show Details a Locked Once you have completed your Improvement Plan you will see that its status is now completed and you are able to view the form Below the Improvement Plan is the Evaluation of Plan Click on Continue to access and complete the form Improvement Plan Status Completed Evaluator First Principal Closes Show Details a Improvement Plan Evaluation of Plan Status In Progress Evaluator First Principal Closes Show Details Continue When you continue to the Evaluation Form you will be able to view the evaluator s comments in read only format Evaluation Form for Jane Principal TROO00001 ae Evaluations Principal Improvement Plan Evaluation of Plan Suggested Guideline s TL PRINT TO PDF VIEW COMMENTS Instructions This form will be filled out by the Evaluator at the end of the time specified in the Improvement Plan The Evaluator will review the Improvement Plan with the Teacher and determine which action is appropriate The Evaluator should provide justification for his her recommendation for action and attach evidence in the space provided
159. uator Management Lo Upload performance ratings from Excel file Perfonmance Ratings The functionality of each feature will be addressed in this section eTPES BuildingAdmin v 2 5 37 04 14 Page 16 of 168 Principal Staff Management There are four tools to assists an Administrator in the Staff Management feature of the Administration tab Feature Area Tasks Staff Assignment e Verify the accuracy of current LEA Building staff rosters e Add anew staff assignment by State ID or Name of the user e Remove an existing staff assignment e Update a user s email address e Send or resend an account activation email User Search Locate a user in eTPES by State ID or Name e e Add a new staff assignment into a selected LEA Building for that user e Restore a previously removed staff assignment in the current academic year e View history of a user s staff assignments Removal Requests e Review open requests by a staff member to be removed from your LEA Building roster e Approve requests to be removed from roster e Reject requests to be removed from roster Staff Import e Export the current LEA or Building rosters to an Excel file e Import a revised LEA or Building roster into eTPES Staff Management Lees m View and update current staff assignments by LEA and Building Assignments Locate user by State ID or Name all LEAs and Buildings User Search AN Review and approve removal requests for staff rosters Removal Request
160. ubric Status In Progress Evaluator First Principal Closes Show Details ca Continue The Performance Rating Rubric will show you each standard and what the rating is for each indicator within that standard Not all standards have to be rated those that are rated will turn orange to indicate that eTPES BuildingAdmin v 2 5 37 04 14 Page 65 of 168 Principal Performance Rating Rubric Suggested Guiseline s PRINT TO PDF VIEW COMMENTS instructions Choose the rating level Mat Dest describes on balance the principal s performance for each element I evidence for an element Is not observed leave Mat element blank Complete afer further discussion or evidence collection Ratings at each performance level aboe Developing Include Denaviors required at all lower rating levels The Principal Performance Rating Rubric ts mended to be scored holistically This means Mat evaluators willl assess which level of he standard afer looking at he elements win he standard provides the Dest overal description of he principal NOTE This form is editable by the Evaluator only Upon Evaluator completion te Principal will be noofed and have access TO view the form After the Principal encvers the PIN and clicks on the complston burton the Evaluator will be noofed STANDARD 1 CONTINUOUS IMPROVEMENT Principals help create a shared vision and clear goals for their schools and ensure continuous progress toward achieving the goals 1 1 Principal
161. ucation eTPES Web Page eTPES Principal User Guide PDF eTPES Superintendent Designee User Guide PDF OTES Model PDF pene S OPES Model PDF Jul 18 2013 Welcome to the eTPES Training website This site is provided to State ESC Evaluator Credentials trainers only and should not be accessed for any eTPES official evaluation OTES credential date 711212013 use OPES credential date 7 15 2013 Current Staff Assignments View Details LEA Building Role Training District 2 Superintendent Provide Feedback Help us improve this product Home At the top right corner of the screen will be the user specific inbox and user s name The name will have an arrow that will when selected populate a drop down list eTPES BuildingAdmin v 2 5 37 04 14 Page 7 of 168 eTP TEACHER i PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS Two options will appear when the drop down arrow is selected e User Profile Log off Thomas Superintendent A pe User Profile Log off eTPES BuildingAdmin v 2 5 37 04 14 Page 8 of 168 Tasks This section lists a variety of items that require attention in the eTPES application The section will only be displayed for the roles listed in the table below A link is provided adjacent to each task in order to access the related Feature Area Roles Description of Task Feature Area view link Superintendent Designee You have LEA Setup s to complete Administration
162. ummative form the Superintendent Designee or Principal will have the ability to enter his her PIN The Educator will then be notified and have access to view the Final Summative Rating Form The Educator will have the ability to review the Final Summative form and enter his her PIN to complete the evaluation process Entry of the Educator s PIN indicates acknowledgement of the Final Summative Rating It does not necessarily indicate agreement with the rating PIN Completion NOTE The Cumulative Performance Rating is entered by the Primary Evaluator only The Final Summative Rating is verified by the Principal or Superintendent Designee by entering his her PIN The Teacher will then be notified and have access to view the form The Primary Evaluator and Principal will be notified when the Teacher enters his her PIN Completing the form by PIN entry indicates the Teacher has acknowledged the Final Summative Rating but may not necessarily agree with the rating Superintendent Designee or Principal must complete form first Enter Superintendent Designee or Principal PIN below and click Complete Form to confirm Superintendent Designee or Principal PIN Complete Form Forgot your PIN lf the Educator is unavailable or refuses to enter their PIN the Superintendent Designee or Principal should indicate this using the pop up window next to the Educator PIN entry box The reason for refusal must be provided If other is selected an explana
163. used in instruction How will technology be integrated into lesson delven CLASSROOM ENVIRONMENT Standard 1 Students and Standard 3 Learning Environment How will the environment support all students How will different grouping Strategies be used How will safety in the classroom be ensured How will respect for all be modeled and taught ASSESSMENT OF STUDENT LEARNING Standard 3 Assessment How will you check for understanding during the lesson What Specific products or demonstrations will assess student leaming achievement of goals for instruction How will you ensure that students understand how they are doing and support students self assessment How will you use assessment data to inform your next steps 2 1 Teacher Responses Read Only This Hem has not bean answered 2 2 Evaluator Comments At the bottom of each section the evaluator will have the ability to make comments eTPES BuildingAdmin v 2 5 37 04 14 Page 105 of 168 3 Professional Responsibilities COLLABORATION AND COMMUNICATION Standard 6 How do you conperate with colleagues How do you work with others when there is a problem What is your communication style with students With families With colleagues In what ways do you Seek the perspectives of others Give an example PROFESSIONAL RESPONSIBILITY AND GROWTH Standard 7 How do you apphy knowledge gained from other experiences into your teaching Discuss ways you reflect and anahze your teach
164. valuator credentialing questions please contact us at support niet org Teacher Evaluation System Resources Principal Evaluation System Resources OTES Model PDF eTPES Principal User Guide PDF OTES Resources PDF OPES Model PDF Ohio Standards for Teachers PDF OPES Resources PDF OTES Understanding and Using the Standards PDF Ohio Standards for Principals PDF Sample Professional Growth Plan PDF OPES Understanding and Using the Standards PDF Superintendent Designee Resources Training Videos YouTube eTPES SuperintendentDesignee User Guide PDF Teacher Video 1 Logging into eTPES accessing your personal dashboard LEA Setup Help PDF Principal Video 1 Activating your account and logging in Quick guide for setting Primary Evaluators PDF Superintendent Designee Video 1 Activating your account and logging in SuperintendentDesignee Video 2 LEA Setup Superintendent Designee Video 3 Staff Import eTPES BuildingAdmin v 2 5 37 04 14 Page 166 of 168 Support Contact Information There are three different support contacts to select from To receive the quickest response to support questions it is important to contact the correct support team Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education ochio gov lf you have eTPES technical questions please contact us at Online Support Request support OhioTPES com or call 1 877 314 1412 lf you have NIE
165. w Details Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan In Progress Professional Growth Plan Status ogress Completion Process Teacher First Evaluator Closes i Locked a Improvement Plan Template Status Not Started J Completion Process Evaluator Only Private Show Details amp Start Collapse Expand Steps The forms are displayed in order of the process and divided into steps The steps can be collapsed or expanded by clicking on the words Collapse All and Expand All on the left side of the screen To collapse or expand one step click on the title bar Status The status of each form is displayed on the screen The statuses are as follows e Not Started Completion of this form has not started e In Progress Evaluator or Educator has started or has completed the form The other person has not completed the for e Completed The required person s has have completed the form e Completed Skipped The required person has elected not to complete the form by skipping it Completion A green check mark will display on the forms and or steps to indicate complete The Completion Process is listed under each form for reference This will indicate who completes the form first and who closes the form Show Details Click on Show Details to view the names of the person s who completed the form and the start and completed dates Accessing a Form To go to a spec
166. y A teacher Value Added data is downloaded Once the ratings are entered and calculated in eTPES and verified by the Superintendent Principal the teacher SGM rating will be populated below Below Expected Growth Expected Growth Above Expected Growth Student Growth Measure of Effectiveness Areas of reinforcement refinement Performance The Performance Ratings entered on completed formal observations for Teachers and performance rubrics for Principals will populate into the Performance section if ratings were entered i If LEA setup is Option 1 or 2 at least one Formal Observation must be completed prior to the Final Summative being unlocked The Primary Evaluator will determine the Cumulative Performance Rating by referencing the Using Evidence to Inform Holistic Ratings which can be found when by clicking on the Suggested Guidelines button at the top of the page They will then manually enter the cumulative performance rating The Primary Evaluator is the only person who has access to enter or edit the Cumulative Performance Rating The Primary Evaluator may enter areas of reinforcement or refinement These statements are saved as part of the final record Student Growth Data The final student growth measure rating will populate into this section when the rating has been verified or finalized on the Educator s worksheet For more information on how to Finalize the worksheet please review the related training video All calculation
167. y Exempt Y Multiple ZZ6995484Teacher Mark Complete Y User s Student Growth Measure worksheet is already verified This row will be skipped User s Student Growth Measure worksheet is already verified This row will be skipped If you load the template file with the errors the rows with errors will not be loaded To upload the new corrected version of the file click on the Cancel Changes button in eTPES After the changes have been canceled the new version of the file must be uploaded again Go back to the section 2 Select File to Import click on the Select a File button and choose the corrected file Resubmit the file by clicking Submit for Processing When there are no errors found click the Apply Changes button 3 Process File Q View Error Report Apply Changes Cancel Changes Instructions SGM Import Skipping Instructions SGM Import it is a help sheet OTES A1 A2 Sheet OTES Al A2 completed OTES C Sheet OTES C completed OPES A Sheet OPES A completed File processing complete ee When the changes have been processed a pop up message will appear that indicates the import has been completed Click the OK button Import complete Cx Now that the changes have been applied go to the Educator Management screen under the Student Growth tab and verify the expected results within the worksheets of the educators eTPES BuildingAdmin v 2 5 37 04 14 Page 164 of 168 Principal Reports Tab OHIO Vv

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