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Dairy.com Receiving and Tracking

1. 38 Milk Solutions Pre Balancing Check Pre Balancing Check From 08 20 2008 To 08 22 2008 SS Plant Plant Manifests Unmatched Plant Manifests lier Manifests Unmatched lier Manifests ASD Asheville Plant 17 D 17 0 Totals 17 D 17 0 Pre Balancing Check With Issues Pre Balancing Check From 08 20 2008 To 08 22 2008 mm Plant Plant Manifests Unmatched Plant Manifests lier Manifests Unmatched lier Manifests BSD Asheville Plant 17 2 17 2 Totals 17 2 17 2 Step 2 The Unmatched Manifests Report Unmatched Manifests Unmatched Manifests From 08 20 2008 To 08 22 2008 Plant Entered Manifests Supplier Entered Manifests Date Plant Supplier Manifest Hauler Tanker Route Raas Date Plant Supplier Manifest Hauler Tanker Route ee 08 20 08 20 Manifests 0 Manifeste 0 Unmatched Manifests With Issues Dairy com Receiving and Tracking User Manual From 08 20 2008 To 08 22 2008 Unmatched Manifests Plant Entered Manifests Date Plant Supplier Manifest 08 20 Hier tt Ban Tent 356115 e Plat Cooperative Aen ASD Ashevill Sun Lana EES e Eat Cooperative Manifests 2 Hauler BULLARD TRUCKING BULLARD TRUCKING Tanker Route 65 s Supplier Entered Manifests Lbs Per Lbs Per Ticket Date Plant Supplier Manifest Hauler Tanker Route 48 223 Big 08 20 Southeast 356115 BULLARD T22 65 48 223 48 65 ieie 08 20 is A 654889 BULLARD T88 98 48 665 Cooperative Manifests 2 Step 3 The Ba
2. or quota which reflects that producer s deliveries during a specified period of time of year when markets are tight The producer then receives a higher price for production up to the amount of the quota and the excess or surplus price for additional supplies A base excess plan typically is authorized and administered under a federal order none are now in effect or it may be established by a cooperative for its members Bay Allows the recipient to designate which bay was used to pump the milk into the plant silo presented as an open text box in the DDC Receiving and Tracking system Bill To Designates the location that is billed for the milk load Presented as a drop down list in the DDC Receiving and Tracking system defaults to the receiving location Bit Rate The ratio of the number of bits that are transferred between devices ina specified amount of time typically one second Bit rate is usually measured in some multiple of bits per second for example kilobits or thousands of bits per second Kbps Blend Price The official federal order term is uniform price sometimes also called the pool price It is the average of class prices weighted by market wide utilization Blend prices pertain to a specified butterfat content and location in the order area Bloc Vote Federal order voting procedure wherein a bona fide approved cooperative may cast votes representing its entire membership if its board of directors so
3. Pounds of milk containing a specified percentage of milk fat usually 3 67 percent needed to provide the milk fat contained in a given amount of a dairy product The traditional and most commonly used M E measure Milk Equivalent total solids basis Like the milk equivalent milk fat basis except a formula is used to determine the total solids milk fat and nonfat solids contained in a given dairy product and the amount of standard test milk necessary to provide that amount of total solids Milkshed Area wherein the producers are located who supply the plants regulated under a given marketing order The term can also apply to the milk supply of a single plant Minnesota Wisconsin Price Average price for manufacturing grade Grade B milk F O B paid by a sample of plants in Minnesota and Wisconsin The price is published by NASS each month Previously used under federal orders as a price mover for setting most minimum class prices Multiple Component Pricing MCP A method of pricing farm milk in which producers are paid for more than one milk component e g butterfat protein and other solids in some federal orders in their milk The payment for milk solids in addition to the traditional pricing of butterfat recognizes the value and variability of the other solids particularly protein in farm milk and is being used in most but not all federal milk orders California s state order prices butterfat and total solids not fat MU
4. aerated cream frozen and plastic cream milk used in candy soup bakery products and animal feeds 56 Glossary Manufacturing Grade Milk See Grade B Milk Manufacturing Margins The difference in 1 the calculated wholesale value of dairy products produced by milk manufacturing plants and 2 the farm price such plants pay to their producers for milk This margin is influenced by competitive marketing conditions in both the wholesale and farm level markets Market Administrator Official designated by the federal and or state agriculture department to make sure the terms of a marketing order are carried out Market Milk Same as grade A milk this terminology is used in California and Canada Market Service Deduction Payments charged to pool producers who are not members of cooperatives which provide market services The payment is remitted to the market administrator to cover costs associated with services that the administrator s office provides to non members Marketing Area Area specified in a marketing order and intended to include all of a geographic area where the same milk handlers compete with each other for sales and where essentially the same sanitary inspection standards exist Because markets have become less localized and sanitary regulations more uniform marketing areas have become increasingly larger and somewhat difficult to define Nevertheless marketing orders clearly specify the marketing area within whi
5. asec 2213 zer 1902 BSEC 2 086 SE Generated 08 01 2008 10 32 16 AM Page 1 of 20 ld l Copyright 2007 Di com All Rights Reserved 41 GLOSSARY A Agency Partners Unified coops joined together to share information on supply amp demand Objective to move milk into highest milk class usage highest value Agricultural Marketing Service AMS The agency of the U S Department of Agriculture that administers the Federal Milk Marketing Order Program The specific office within AMS responsible for federal orders is Dairy Programs All Milk Price A weighted average of the prices dairy processors pay for grade A and grade B milk calculated by the NASS and usually reported for milk of average fat test Allocation Procedures Provisions of federal orders which establish how milk from different sources should be assigned to different use classes for the purpose of pricing The priorities of allocation can influence the economic incentive for different types of milk supplies to enter the market and generally favor nearby producer milk over other sources AMS Agricultural Marketing Service The agency of the U S Department of Agriculture that administers the Federal Milk Marketing Order Program The specific office within AMS responsible for federal orders is Dairy Programs Antibiotic Reading Allows recipient to enter the antibiotic reading associated with the load sample as determined by the plant s lab tests A negative
6. heated to 161 F for 15 seconds to destroy pathogenic and other undesirable microorganisms likely to be found in milk Permeate See membrane filtration This is the liquid and solids which passes through the porous wall of the membrane filtration unit PI Allows recipient to enter the Preliminary Incubation PI results associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Preliminary Incubation attempts to determine the presence of bacteria that tend to grow in cold conditions Typically elevated PI counts are linked to external sources and not infected cows Plant Manager An individual who communicates plant demand Plant Point Pricing The method of pricing farm milk under federal market orders F O B the plant of first receipt Class prices paid by plants and announced producer minimum blend prices will vary by the location of the plant The class price and blend price is adjusted from the base zone or reference point in the marketing area e g Suffolk County Boston in the Northeast order This compares to farm point pricing system formerly used in the New York New Jersey order which sets prices for milk F O B the farm location PLC Allows recipient to enter the Plate Loop Count PLC associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Pla
7. other than milk milk fat and nonfat milk solids which are combined forming a product similar to milk low fat milk or skim milk or comparable analogs of other dairy 54 Glossary products Sodium caseinate though derived from milk is commonly termed a non dairy ingredient and is often used as a source of protein in imitation milks Vegetable oils are commonly used as the source of fat Individual Handler Pool Pooling system which bases the farmers blend price on the utilization of the individual handler Prices to farmers in the same milkshed will vary but all farmers shipping to the same handler get the same blend price Some state orders but no federal orders have individual handler pooling Industrial Milk Terminology used in Canada and elsewhere outside the U S to refer to grade B milk J Jugger Term is in common use in Pennsylvania but it lacks precision and is understood in various ways A jugger often refers to any handler selling milk in gallon jugs from his own dairy store outlets Another use is in identifying a producer who is a producer handler and sells milk from a dairy store direct from the farm premises L Lab Temp C Allows recipient to enter the temperature in Celsius of the charm antibiotic testing plate for the equipment calibration standard presented as an open text box in the DDC Receiving and Tracking system Lab Temp F Allows recipient to enter the temperature in Fahrenheit of the charm
8. 39 Step 2 The Unmatched Manifests Report sese 39 Unmatched Ru 39 Unmatched Manifests With Ieeues eee eee eee 39 Step 3 The Balancing Report eee 40 Date Range Summary amp Daily Summary sese eee eee eee eee 40 Date Range Summary amp Daily Details ENEE 40 Data aT 41 Supplier Entered Data 41 OS T 43 WG 5 each oe eee ot eet oak ete om eek eam onan emma en aaa 75 INTRODUCTION GETTING STARTED L d Dairy Com was founded with the goal of creating a better way to SES DH DH R x DH ZAC E SSC dairy industry more efficient more effective Dairy com Dairy com s Dispatch Milk Solution helps you manage raw milk flow across the supply chain Collaborate with haulers plants customers and agency partners in a single shared system to make the most of your milk scheduling process Dispatch is easy to use and there is no software to load on your computer Better yet Dispatch may be accessed by any PC using Internet Explorer 6 0 or higher and a broadband internet connection To learn more about what you can do with Dispatch click any topic within the table of contents 2009 09 03 Version 5 00 GETTING HELP LOGIN FROM PUBLIC WEB SITE It is recommended that you utilize the link to the application included within the Account Information Email notification which is automatically generated to your email address as provided for your user login setup for the application see the Account Information Email section
9. Tracking User Manual MODIFY A LAYOUT This topic will show the user how to modify a layout that was previously created 26 1 From the Milk Summary screen locate the Quality Management menu and then click the Layouts link From the Data Entry Worksheet Layouts screen locate the desired layout name from the layout list then click on its link From the Modify Data Entry Worksheet Layout screen type a new layout name in the Layout Name text field if needed Type a new layout description in the Layout Description text field if needed Click to check the Advanced Add check box if you would like to enter receipt data using the advanced layout otherwise leave the check box unchecked From the Select Layout Attributes area click on any attribute to add it to the Layout Order Alternatively you may click and drag each attribute to the desired position Once the desired attributes have been added to the Layout Order you may organize them into any order you prefer by click and dragging each attribute into the preferred order You may remove attributes from the Layout Order by double clicking any attribute Once you have added the desired attributes and put them into the preferred order you may save the layout by clicking the Submit button OR click the Cancel button to cancel without saving changes Milk Solutions UPDATE A MILK LOAD This process is used when the user is wanting to change
10. User Manual Louisville Plan AKA Takeout Payback Plan Seasonal incentive plan that retains a specified amount of money during the spring months from the blend price due all producers This is placed into a special fund and is then used to increase payments to producers during the fall months This increases the price paid farmers for milk sold in the fall and lowers the price of milk sold during flush spring months without affecting prices charged handlers see Base Excess Plan It is not now used under any existing federal orders Low Fat Milk Milk containing a minimum 8 25 percent nonfat milk solids and from which sufficient milk fat has been removed to produce within limits of good manufacturing practice a milk fat content of 0 5 1 0 1 5 or 2 0 percent LPC Allows recipient to enter the Laboratory Pasteurized Count LPC associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Laboratory Pasteurized Count test determines the presence of bacteria that can survive temperatures of 145 degrees Fahrenheit for thirty 30 minutes Mailbox Price Calculated by USDA AMS to represent the milk price farmers actually receive as compared to announced market order blend prices USDA calculates and publishes these prices from handler payroll records as the gross price received for milk including all premiums and component adjustments less hauling costs ma
11. Worksheet Screen The Data Entry Worksheet enables any authorized user to enter modify or review received weights and tests data for a plant This unique data entry screen allows the user to select from pre defined layouts and apply them to the worksheet Layouts serve as powerful filters that allow a user to define what attributes they would like to have displayed within the worksheet These layouts are created by each user to meet their specific requirements for data entry additionally users may create as many unique layouts as they need Once a layout has been applied to the worksheet it will become the default layout for that user until the layout is replaced with another Bottom line the last layout used will always be the default layout for the user pai Data Entry Worksheet neip Logout cl ei Layout Receive Tanker z _ amp search ASD Asheville Plant Asheville NC 28804 Manifest Data Se D C C Supplier Manifest Pounds Per Ticket Received Date Received Time Hauler Name BSEC x 59790 50826 e 05 18 2006 en Fillmore Transport pee cm ess ee 05782006 e 06 07 ress Transport e712 53303 8900 BSEC gt 81656 BSEC j 859719 BSEC i 859798 BSEC gt 59913 BSEC j 832646 49615 49020 ber bebe EE ee BSEC D D 1105 18 2006 amp 07 21 Hastinas Transport 9419 BSEC j 831124 0928 BIBIRIDSBRIS BSEC 857841 HA w Wu WA
12. an attribute has been selected it will be displayed in the Select Layout Order area of the screen To remove an attribute from the Select Layout Order area simply single click the attribute and it will be automatically returned to the position it originated Manifest The Manifest column includes attributes that are typically contained within a manifest These attributes will be unique to each manifest even when there may be several manifest associated with a load Receipt The Receipt column includes attributes that typically represent the Receipt data or the load as a whole These are not attributes that relate to a specific manifest or measurement as they will be represented individually This allows the system to handle multiple manifest and or measurements per load Component The Component column includes attributes that typically represent the Component data or the load as a whole These are not attributes that relate to a specific manifest or measurement as they will be represented individually This allows the system to handle multiple manifest and or measurements per load Milk Solutions Quality The Quality column includes attributes that typically represent the Quality data or the load as a whole These are not attributes that relate to a specific manifest or measurement as they will be represented individually This allows the system to handle multiple manifest and or measurements per load 25 Dairy com Receiving and
13. and traces of fat Wholesale Middle link in the food distribution chain Wholesalers assemble relatively large quantities of product and resell in smaller lots to various users such as the food service trade small retail food stores jobbers etc Major functions may include assembling grading warehousing and order taking and delivery Customer service such as merchandising aids credit etc also may be provided Y Yogurt Fermented milk low fat milk or skim milk sometimes protein fortified Fruit flavors and sugars may be added Milk solids content is commonly 15 percent Most yogurt is high in protein and low in calories Sometimes referred to as refrigerated yogurt to distinguish from frozen yogurt an ice cream like product 73 A Add EE 35 Add Missing Plants sees 35 D Delivered Weights 00snssnneeeeeeeeennne 34 Uploading T 34 G Ele EE 1 EE 1 M Modi eee 10 36 Modify My Protein 10 Modify Plant Mapping sss sss 36 S Eeer eege 1 OTH EE 1 T Tests eegent cce eee eee 31 Tee Fil S votre tege 34 U Upload Delivered Weights 31 34 Uploading sss s sss 34 Delivered Weohts 34 Using Online Help 14 75
14. class share of the market V Verification Refers to verifying the classification and allocation of milk as reported by handlers This is a major function of the Market Administrator s office and a large proportion of his or her staff is involved in the auditing of handler reports for purposes of verification Visual Comment Allows recipient to enter a comment to describe the visual issue with the load sample presented as a checkbox in the DDC Receiving and Tracking system Visual comments relative to a visual issue are composed by the lab technician 72 Glossary Visual Issue If checked indicates that a visual issue was present in the load sample presented as a checkbox in the DDC Receiving and Tracking system Visual issues are determined by lab technicians and are somewhat subjective Therefore a presence of a visual issue is not necessarily related to a rejected load W Weight Ibs This field is populated with the routes default weight however this field may be modified as required The conversion for gallons to pounds is 1 gallon 8 6 Ibs Wet Solids Condensed milk skim milk or whey may be referred to as wet solids to distinguish from dry solids in the form of nonfat dry milk or dried whey powder Whey The water and solids of milk that remain after cheese making and after the curd is removed It contains about 93 5 percent water and 6 5 percent lactose protein minerals enzymes water soluble vitamins
15. class IIl or class IV which are federal order classes on the use of only grade A milk by regulated handlers Gross Lbs Allows the recipient to enter the total pounds of the milk and the equipment presented as an open text box in the DDC Receiving and Tracking system H Handlers Federal order term for processors or dealers of milk who commonly purchase raw milk and sell pasteurized milk and milk products Hard Products Generally used in referring to the more storable manufactured dairy products such as butter nonfat dry milk cheeses other than cottage cheese and evaporated or condensed milk Hauler Pickup load from farm transportation yard and deliver to demand delivery point Hauler Allows recipient to record a unique identification number for the hauler delivering the milk load to the plant presented as an open text box in the DDC Receiving and Tracking system Hauler Name Allows recipient to select the name of the company that delivered the milk load to the plant The list of hauler names is maintained by the user via the Haulers link at the top of the Data Entry page Presented as a drop down list in the DDC Receiving and Tracking system Hauling Company Haulers who have permission to haul within a designated region Hearing Federal law allows any interested party to petition the Dairy Division of the U S Department of Agriculture for a hearing on proposed changes in a milk marketing order If the agency
16. considers the proposal justified a hearing is called At the hearing an examiner presides and proponents and opponents of the change support their case as in a court of law On the basis of the hearing record a representative of the Secretary of Agriculture makes a recommended decision Those concerned are given an opportunity to file exceptions to the 53 Dairy com Receiving and Tracking User Manual decision before a final decision is issued The final order is then voted onina referendum High Temperature Short Time Pasteurization HTST see pasteurization Holdover When checked designates the load as a Holdover Typically a holdover load represents a load of milk where the last pick up is done on one calendar day and then delivered on the following calendar day presented as a checkbox in the DDC Receiving and Tracking system Homogenized Milk Milk that has been treated to ensure breakup of fat globules to such an extent that after 48 hours of quiescent storage at 7 degrees C no visible cream separation occurs on the milk and the fat percentage of the top 100 milliliters of milk in a quart or of proportionate volumes in containers of other sizes does not differ by more than 10 percent from the fat percentage of the remaining milk as determined after thorough mixing The reduced size of fat particles results in formation of a softer curd in the stomach Hose Screen Allows recipient to enter a numeric value that repre
17. defray the costs of the DPSP or related programs Dairy Export Incentive Program DEIP Authorized under the 1985 Farm Bill this program offers subsidies to exporters in order to enable U S dairy products 48 Glossary primarily nonfat dry milk but also cheese butter and whole milk powder to be competitive in foreign markets The amounts of the subsidies and quantities of products have been restricted under GATT trade agreements Dairy Herd Improvement Association Dairy Herd Improvement Association Cooperative organization with programs and objectives intended to improve production of dairy cattle and profitability of dairy farming and especially to aid dairy farmers in keeping milk production and management records Dairy Price Support Program Dairy Price Support Program Layman s term used to refer generally to federal policies to support farm milk prices but distinct from federal milk marketing orders and dairy import quotas Most specifically it refers to the program whereby the USDA attempts to support farm incomes by establishing minimum prices at which they will purchase certain manufactured dairy products These purchase prices are calculated so as to enable manufacturers to cover their costs and pay farmers a price equivalent to the support price The legal basis for the DPSP is the Agricultural Act of 1949 as amended Data Compression Compression is the size reduction of data in order to save space or transmi
18. gal Net weight can be represented in terms of pounds or gallons By utilizing the Net Weight gal attribute the plant is recording the weight measurement as gallons and will not record weight in terms of pounds Allows recipient to enter the gallons of milk for each load as measured by the plant meter presented as an open text box in the DDC Receiving and Tracking system When Net Weight gal is utilized Dairy com systematically converts the 59 Dairy com Receiving and Tracking User Manual gallons to pounds for reporting purposes using the following calculation Net Weight lbs Net Weight gal multiplied by 8 6 Net Weight Ibs Net weight can be represented in terms of pounds or gallons By utilizing the Net Weight Ibs attribute the plant is recording the weight measurement as pounds and will not record weight in terms of gallons Allows recipient to enter the pounds of milk for each load as measured by the plant scale or meter if a meter is utilized the weight must be converted to pounds presented as an open text box in the DDC Receiving and Tracking system Non Pool Milk Unregulated Milk Milk received at non pool plants Milk not subject to price regulation by an order Non Pool Plants Plants marketing dairy products in a marketing order area but which are not regulated by the order They may be regulated by another federal order Nonfat Dry Milk NDM Product obtained by removing water from pasteurized skim
19. needs Can be used as an alternative to low prices as a way to control production in periods of surplus or as a long term approach to pricing Support Price Price as set by the Secretary of Agriculture which is in compliance with the requirements of the Agricultural Act of 1949 as amended for the Dairy Price Support Program The support price applies to manufacturing grade milk at average fat test typically 3 67 T TA Allows recipient to enter the Titratable Acidity TA associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Titratable acidity measures the amount of alkali required to neutralize the components of a given quantity of milk and milk products and is expressed as percentage of lactic acid This test is used to determine milk quality Tanker Allows recipient to enter the unique identification number or name for the tanker containing the milk delivered to the recipients location presented as an open text box in the DDC Receiving and Tracking system Tanker Last Wash Location Allows recipient to enter where the tanker was last washed presented as an open text box in the DDC Receiving and Tracking system Tanker Number Use this field to capture a tanker number if required You may include numbers and or letters as needed Tanker Permit Allows recipient to enter the tanker s vehicle permit number associated to the tan
20. or update a Milk Load that has already been entered in the system 1 2 H po ooe w 9 Click the Milk tab Click the Data Entry link in the Quality Management section for the desired plant Select the desired layout from the Layout drop down Click the Apply Selected Layout button Click the Search button Select the Check boxes next to the search options you want to use Enter search values in the search fields for the search options you selected in step 6 Click the Go button Locate the record you want to update in the Manifest Data section 10 Make the desired changes Note As soon as your cursor leaves the field you are editing in the Manifest Data section your changes are automatically saved 27 Dairy com Receiving and Tracking User Manual UPDATE A MILK SUPPLIER IMPORTANT Please contact Dairy com customer support to Update A Milk Supplier You can contact customer support by following the link below e Dairy com Customer Support 28 Milk Solutions UPDATE A MILK HAULER This process is used when the user needs to change or update the name of a Milk Hauler 1 Click the Milk tab 2 Click the Data Entry link in the Quality Management section for the desired plant 3 Click on the Hauler tab at the top of the Data Entry page 4 Once the Hauler page comes up you will see two columns The first column is labeled Delete The second column is labeled Name Find the Hauler that yo
21. pricing of such milk was called surplus pricing or surplus prices The term surplus has a very different connotation today and now relates more to net removals under the DPSP 47 Dairy com Receiving and Tracking User Manual Collective Bargaining Negotiation between employer and labor representatives regarding wages hours and working conditions In the dairy industry bargaining may take place between cooperative and dealer representatives as well as between union and plant management Commodity Allows recipient to select between available commodities Presented as a drop down list in the DDC Receiving and Tracking system Commodity Credit Corporation CCC A wholly owned federal corporation within the U S Department of Agriculture subject to the direction of the Secretary of Agriculture Price support purchases and many other commodity program activities involving expenditures of funds are conducted by CCC Compartment Manifest This attribute gives the recipient the ability to associate each manifest to a specific compartment presented as a drop down list in the DDC Receiving and Tracking system Single default setting Front Rear and Both This attribute is rarely used since milk supply is typically comingled throughout the entire milk tanker Compartment Measurements Allows recipient to enter the compartment s that the plant s lab results will be associated with presented as a drop down list in the DDC Rece
22. the total weight transferred into each Silo Silo Weight Ibs Allows recipient to designate the weight associated to the portion of the milk load that was transferred into selected silo for Silo presented as an open text box in the DDC Receiving and Tracking system When the entire milk load is transferred into one silo Silo is used to designate which silo the milk was transferred into and Silo Weight Ibs is used to record the total weight transferred into that Silo When splitting the milk load between two or three silos then Silo 2nd and Silo 3rd would be used to designate that milk was transferred into those silos and Silo 2nd Weight lbs and Silo 3rd Weight Ibs will be used to record the total weight transferred into each Silo Skim Milk Milk from which sufficient cream has been removed to reduce its milk fat 68 content to less than 0 5 percent usually less than 0 1 percent Skim milk contains as much protein lactose minerals and water soluble vitamins and only half as many calories as whole milk In the final beverage form it has been pasteurized or ultra pasteurized and contains added vitamin A 2 000 U per Glossary quart Because the fat is separated off into cream skim milk is practically cholesterol free Skim Milk Powder SMP See nonfat dry milk This is a term often used for nonfat dry milk outside the U S Snubber Price series used to establish upper or lower limits to movements of the basic f
23. to have a minimum strength of Level 2 Strengthen your password by adding numbers symbols or capital letters After your initial login into the application and your acceptance of the User Agreement you will be prompted to change your password Passwords must be of a length of 6 or more characters and include any one the following strength elements 11 Dairy com Receiving and Tracking User Manual Contain upper and lower case characters e g Aa Bb Cc etc Contain at least one number e g 1 2 3 etc Contain at least one special character e g amp IL Passwords will expire every 30 days A password may be utilized that is not one of the previous 10 passwords used Dairy com customer service can arrange assistance with setting up access to the application as well as with training and user support For assistance with any of these aspects contact Dairy com Customer Service at 800 761 8296 Getting Help USING ONLINE HELP Use Online Help to learn about Dispatch whenever you need it Online Help is available 24 hours a day 7 days a week Simply click the Help button from any Dispatch screen to access Online Help To browse Help topics by category click a category in the table of contents to the left A list of related topics appears beneath the category you clicked When you find the topic you re looking for click the title to display the topic To view a list of index entries for Help to
24. CN 16 Milk Solutions Key Features Use the following illustration to identify functionality within the Data Entry Worksheet Data Entry Worksheet Heip Logout 1 Menu Tabs o Home Milk and My Profile Tabs Use the Menu Tabs to access the Home screen Milk Scheduling screens or the My Profile screen Feature Menu o Layouts Add Supplier Mapping Modify Supplier Mapping and Data Entry Use the Feature Menu buttons to access each feature within the Dispatch application e g Click the Layouts button to access Data Entry Worksheet Layouts screen of the Dispatch application Select Layout Menu 17 Dairy com Receiving and Tracking User Manual O Layout Drop Down Menu Use the Layout drop down menu to select layouts to apply to the Data Entry Worksheet Use the Apply Selected Layout button to apply the layout once it has been selected from the drop down menu If you don t have a specific data worksheet layout and would like to create one click the Layouts tab to get to the Data Entry Worksheet Layouts screen Once a layout is applied you may modify it by clicking the Modify Selected Layout button Clicking this button will display the Modify Data Entry Worksheet Layout screen with the applied layout loaded and ready for modification Search O Search The search feature includes the following search options ability to search by Date Date Range Manifest Number Tanker Number Route Number and Hau
25. Dairy com Receiving and Tracking User Manual Table Of Contents ite ETO o0 BEE 1 Getting SLAM CO cde acs rescues nce ce a a tal e a E ends saesiucinestaucacecteacedeenveist 1 ES U nle Ee 3 Login From Public EE 3 Et 5 ACCOUNT INFORMATION EMAIL Login sss sexes eege eege 7 Modi 0 Ua e 9 User Agreement 10 Change Ge Lt EE 11 Using Online Help ea esse eee 12 e tele EE 15 Receiving amp RACKING EE 15 Plant Receiving Kee EE 15 Receiving amp Tracking Introduction sese 15 Plant Data Entry Mero GU CUO Roa re a a a ee aes a aie tat 16 Data Entry Worksheet EE 16 eh dl 17 Receiving amp Tracking Quick Heterence een 20 Data Entry Layout Introduction sss sss eee ee eee 21 Data Entry Worksheet Layout List Green 21 Data Entry Worksheet Layout Screen EEN 21 Key EE eege 22 Modify a E sI T 26 Update a Milk Load EE 27 Update a Milk Supplier ss sese eee eee 28 Update a Milk Hauer 29 Dairy com Receiving and Tracking User Manual Supplier Uploaded Weights and Tests 30 Upload Delivered Weights and Tests Description sse 30 File Upload Screen 30 Key EE 30 Uploading Delivered Weights and Tests Files eee esse 33 FOG ee ee ee ee eege dee 34 Modify Plant Wappuin E 35 ENEE Cae eee tnt ea ee UPnP r a a eaa a errr een re ere er pee ee tree meee eee ee ere 36 Report Repository EE 37 GI Leet EE 38 Balancing e 38 GE Le ell dee lee 38 Step 1 The Pre Balancing Report eee 38 eut 39 Pre Balancing Check With Ieeues ee
26. However if you choose to access the URL address directly https www dairy com fusion Moo independently instead of using the link within the Account Information Email then the following steps to login will apply see screens below e Select Member Login link n E L ini Dairy com i a aa A Better Way of Doing Business News amp Reference Contact Member Login gt gt Home AboutUs Products amp Services e Under Collaborative Milk amp Cheese Scheduling use your mouse to select the Click Here link ea S ais w a A Better Way of Doing Business Home AboutUs Products amp Services News amp Reference ContactUs Member Login gt gt Home gt Member Login EZ MEMBER LOGIN Food amp Transportation Companies i Click here t access the Cream Condensed Skim Milk Butter and ansportation Exchanges e When the User Agreement screen displays select the Agree button see the User Agreement section Dairy com Receiving and Tracking User Manual e When the Login screen displays see screens below 1 Save URL as a Favorite Bookmark in order to access the Login directly in future 2 Enter User Name 3 Enter Password 4 Use your mouse to click on the Go button and advance to the next screen Address a hitp www dairy com fusion Moo AR z Go Links Snagit Si Ray Dairy com Exchange Login Customer Service Exchange Login
27. Lock icon and the Unlock icon are used to indicate that each data field in the column is either editable or not Click once on either icon to toggle it to the opposite state For example click on the aLock icon column data fields locked and not editable once to change it to a Unlock icon column data fields Milk Solutions unlocked and editable Each time the displayed icon is clicked it will change to the opposite state When the aLock icon is indicated in the column can not be edited additionally using the Tab key keyboard key will skip over the data field and move on to the next editable data field When the Unlock icon is indicated the column can not be edited and the Tab key keyboard key will skip over the data field and move on to the next editable data field 19 Dairy com Receiving and Tracking User Manual RECEIVING amp TRACKING QUICK REFERENCE Download Quick Reference Cards in a Portable Document Format PDF to be printed and used for data entry e Milk Receiving and Tracking QRC 20 Milk Solutions DATA ENTRY LAYOUT INTRODUCTION Data Entry Worksheet Layout List Screen The Data Entry Worksheet Layout List enables you to easily view each layout that you have created From this screen you may review the current list of layouts modify layouts delete layouts or add new layouts Geen Data Entry Worksheet Layouts neip Logout Accounting Update Accounting Update Dual Comp Add lab component anal
28. N Allows recipient to enter the Milk Urea Nitrogen MUN associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system N 58 Glossary NASS National Agricultural Statistics Service An agency within the U S Department of Agriculture NASS is responsible for generating statistical estimates of agricultural prices crop production and the like National Agricultural Statistics Service NASS An agency within the U S Department of Agriculture NASS is responsible for generating statistical estimates of agricultural prices crop production and the like National Dairy Board NDB Shortened version of National Dairy Promotion and Research Board The organization which was authorized by the Dairy Production Stabilization Act of 1983 and implemented by the Dairy Promotion and Research Order issued in March of 1984 This organization undertakes generic advertising nutrition education and research product research and development evaluation and other supporting activities pertaining to milk and manufactured dairy products at the national level The board consists of 36 dairy farmers from throughout the U S who are appointed by the U S Secretary of Agriculture to three year terms The board s activities are funded by the promotional check off which is assessed with few exceptions on all milk marketed for commercial use in the U S NDB
29. National Dairy Board Shortened version of National Dairy Promotion and NDM Research Board The organization which was authorized by the Dairy Production Stabilization Act of 1983 and implemented by the Dairy Promotion and Research Order issued in March of 1984 This organization undertakes generic advertising nutrition education and research product research and development evaluation and other supporting activities pertaining to milk and manufactured dairy products at the national level The board consists of 36 dairy farmers from throughout the U S who are appointed by the U S Secretary of Agriculture to three year terms The board s activities are funded by the promotional check off which is assessed with few exceptions on all milk marketed for commercial use in the U S Nonfat Dry Milk Product obtained by removing water from pasteurized skim milk NDM is called skimmed milk powder in international markets and is often called simply powder in the U S Net Removals Purchases of dairy products by the CCC under the DPSP less unrestricted sales from the CCC The term may apply to quantities of specific individual products on the milk equivalent of all products Traditionally milk equivalents have been expressed on a milk fat basis however in the Food Agriculture Conservation and Trade Act of 1990 Congress instructed USDA to begin calculating and reporting net removals on a total solids basis as well Net Weight
30. Organic Organic to rBST Free rBST Free to Organic Other presented as a drop down list in the DDC Receiving and Tracking system Recommended Decision Tentative proposal made by the U S Department of Agriculture relating to an order and subsequent to an order hearing This document is published in the Federal Register as an official government announcement During a specified period interested parties can file written exceptions to the recommended decision 64 Glossary Reconstituted Milk Product resulting from the mixing together and rehydration of a dried product of milk with water For example nonfat dry milk and water yields reconstituted skim milk Adding cream or butter oil yield reconstituted whole or low fat milk Adding vegetable oil yields filled milk Referendum Producers are given the opportunity to vote for or against an amended order after issuance of a formal decision A two thirds majority is necessary for approval Rejection applies to the amended order in its entirety not just the amendments Reject Code The coded reason the load was rejected Antibiotic Cryo Freeze Point DMC Flavor Odor Reclassified Seals Temperature Visual Wash Tag Other presented as a drop down list in the DDC Receiving and Tracking system Reject Reason The user defined reason the load was rejected presented as an open text box in the DDC Receiving and Tracking system This attribute is only required data entry if the selecte
31. Price Differential Under Federal Order markets with multiple component pricing it is the residual value per hundredweight of the pool after deducting component payments protein butterfat and other solids to producers see multiple component pricing This residual value will vary between market orders and from month to month based on the utilization of in the various classes and class price It is possible that the PPD can even be negative at times if for example the class III price exceeds the class price Producer Settlement Fund Sometimes called the equalization fund or pool fund A fund maintained by the market administrator to adjust the differences between the amounts owed for milk by various handlers under a market wide pool Handlers with higher than the market average utilization in class milk during any month will pay into the pool the difference between the uniform price and the value of their milk figured at the class price Generally handlers with a class utilization less than the market average will receive payments from the pool to adjust for producer payments which are in excess of the value of the milk computed on the minimum class price See Equalization Payment Producer Handler Dairy farmer who processes and sells milk from his own production and receives very limited amounts of milk from other dairy farmers A producer handler is usually exempt from federal order pricing provisions but is required to
32. RL An Internet address as well as a standard method of naming files on the Web A URL begins with a protocol name such as http followed by a colon and two forward slashes Next comes the name of the internet server that the file is stored on followed by directories that hold the file separated by forward slashes The filename comes last as shown in the following example http www mycompany com whatsnew htm Unregulated Milk Non Pool Milk Milk received at non pool plants Milk not subject to price regulation by an order Use for Settlement Allows recipient to differentiate between measurements that are for reference purposes only and those used for quality assessment in payment presented as a checkbox in the DDC Receiving and Tracking system which is always checked unless the user un checks the box Used As Milk Type Allows the recipient to select the milk type for the load according to how it will be utilized presented as a drop down list in the DDC Receiving and Tracking system Conventional Organic or rBST Free Typically organic milk would be utilized for organic production However in some instances organic milk may be purchased and utilized as conventional In these instances the milk recipient may select the conventional milk type to identify the milk type utilized for production Utilization Refers to the percentage of milk used in each class in a particular market order pool Sometimes references just the
33. Welcome to the Dairy com site User Name and Password are case sensitive User Name rbranch Password Forgot Password s lItis recommended that you utilize the link that is included within the Account Information Email notification which is automatically generated to your email address provided for your user login setup to the application see the Account Information Email section e When directly accessing the following URL address o https Awww dairy com fusion Moo to independently access the application instead of using the link within the account information email follow the steps outlined in the Dairy com Collaborative Milk Scheduling Login section Getting Help LOGIN After you have initially logged into the application and completed the User Agreement the Login Screen will display prompting you to enter the following see Login screen below 1 Dairy com URL A link is provided in the Dairy com Account Information email or you can enter the following URL from your PC https Awww dairy com fusion Moo for future reference save URL as a bookmark favorite 2 User Name Enter your User Name as indicated in the Dairy com Account Information email which is automatically generated to your email address from support dairy com Subject Dairy com Account Information User Name is case sensitive 3 Password Enter your password Password is case sensitive 4 Go After enter
34. able daily surplus above the market fluid needs FMMO FMMO A legal document which spells out the terms under which federal regulated handlers purchase milk from dairy farmers The legal basis for federal orders is the Agricultural Marketing Agreement Act of 1937 as amended G 52 Glossary GMP Infraction Good Manufacturing Practices GMP is used as a term that represents the process related to control and management of manufacturing and quality control testing of foods This attribute allows the recipient to record an occurrence of any infraction of a driver equipment or processes presented as an open text box in the DDC Receiving and Tracking system Grade A Milk AKA fluid grade milk or milk eligible for fluid consumption Milk produced and processed under the strictest sanitary regulations prescribed inspected and approved by public health authorities In most markets milk used in any products intended for consumption in fluid form must meet this inspection standard Grade B Milk AKA manufacturing grade milk Milk produced and processed with sanitary regulations prescribed inspected and approved by public health authorities for milk to be used for manufactured products only The USDA Recommended Requirements for Milk for Manufacturing Purposes and its Production and Processing are guidelines for state milk control agencies Not to be confused with milk used in manufacturing which can include grade A milk or with class Il
35. ally refers to supplying the bottling needs of processors that may be heavy during mid week and when schools are in session but lighter during weekends and holidays At the same time farms produce milk every day that tends to vary seasonally in nature in contrast to demand Thus marketing cooperatives often serve the function of balancing the market by moving milk in and out of manufacturing uses as demands of fluid bottlers dictate and as milk supply varies Bandwidth The amount of data that is or can be sent through a given communications circuit per second Bargaining Agency Generally this could refer to any bargaining cooperative however the term is specifically codified in New York s Rogers Allen Law of 1937 This law enables producer cooperatives to form producer bargaining agencies and milk dealers to form distributor bargaining agencies The agencies thus formed are given certain specified powers relative to the establishment and operation of a New York state marketing order Bargaining Cooperative Association of producers whose major function is to negotiate prices and provide buyers for the milk produced by members If the association operates manufacturing or processing facilities at all this activity is usually a minor part of the business 44 Glossary Base Excess Plan A pricing plan to encourage producers to adjust their production to a desirable seasonal pattern It involves the annual re assignment of a base
36. antibiotic testing plate for the equipment calibration standard presented as an open text box in the DDC Receiving and Tracking system Lactic Acid Allows recipient to enter the lactic acid percentage associated with the load sample as determined by the plant s tests lactic acid is primarily found in sour milk products such as yogurt and some cottage cheeses presented as an open text box in the DDC Receiving and Tracking system Lactose Allows recipient to enter the lactose percentage associated with the load sample as determined by the plant s tests lactose is a sugar which is found in milk and makes up around 2 8 of the solids in milk presented as an open text box in the DDC Receiving and Tracking system Lbs Per Ticket The total pounds of milk as specified on the supplier manifest presented as an open text box in the DDC Receiving and Tracking system Load Tracking The load tracking number is a unique identification number generated systematically by Dairy com for each load scheduled through the Dairy com dispatching system For customers who utilize Dairy com s milk dispatching and receiving and tracking systems this attribute allows recipient to enter the load tracking number associated to the milk load schedule and delivery presented as an open text box in the DDC Receiving and Tracking system Location Differentials See Class Differential and Plant Point Pricing 55 Dairy com Receiving and Tracking
37. asteurized Assembly In general usage this may refer to the procurement of raw materials or inputs by a business In dairy markets it refers specifically to the transportation of milk to processing plants Sometimes a distinction is made between farm milk pickup and over the road or long haul assembly Assessment 1 Various assessments are or have been used as part of various dairy programs Administrative assessments are charged by federal milk marketing order administrators to cover basic local administrative costs A per hundred weight charge is specified in each order and is assessed on milk handlers on an order by order basis A typical charge may range from 2 5 to 5 per cwt on each hundredweight of producer milk received by the handler 2 Off and on since 1983 marketing assessments have been levied on dairy farmers by the U S Department of Agriculture These per hundredweight assessments on milk marketing s are used to defray the cost of the Dairy Price Support Program or associated supply management programs see Dairy Collection Plan 3 Promotion assessments are per hundredweight charges by the milk marketing s of dairy farmers by the National Dairy Board or another generic dairy promotion agency see Promotional Check off Assignments A hauler route assigned to a buying plant demand B Balancing Refers to the act of balancing the day to day and or seasonal fluctuation in the supply and demand for milk Typic
38. cess Data Entry Worksheet Layouts screen of the Dispatch application Identify Layout s Layout Name Add a unique name for the layout This is a required field s Layout Description Add a description to help identify the layout Select Layout Order 23 Dairy com Receiving and Tracking User Manual Select Layout Order Use the Select Layout Order feature to place each attribute column in the desired order and indicate by clicking to check each attribute that should be locked when the column is displayed for data entry Moving Attributes To move attributes first click and hold the attribute you would like to move then drag that attribute to the location you would prefer Release the mouse button and the attribute will anchor into the location Continue to click hold drag and release each attribute until you have represented the attribute order you prefer Compartment Attribute The Compartment attribute is always locked in a specific order on either side of the receipt data If you choose to use the Compartment attribute for either manifests or measurements it will be automatically placed adjacent to the receipt data on either side This is done to easily associate each manifest or measurement with a compartment for identification Select Layout Attributes 24 Select Layout Attributes Select attributes by single clicking any attribute within any of the Manifest Receipt Component or Quality columns Once
39. ch handlers who sell a majority of their class products become regulated under that order Marketing Order Set of regulations governing the pricing of the milk for a specific marketing area The regulations are created under the authority of the federal or state agriculture departments or both jointly but are issued only at the request of dairy farmers A marketing order regulates milk handlers it does not regulate farmers A marketing order sets minimum prices to be paid for milk and establishes rules to determine which handlers are regulated and whose milk is priced and in what way It does not set resale prices for dairy products Marketing Year October 1 through September 30 coincides with federal government fiscal year MCP Multiple Component Pricing A method of pricing farm milk in which producers are paid for more than one milk component e g butterfat protein and other solids in some federal orders in their milk The payment for milk solids in addition to the traditional pricing of butterfat recognizes the value and variability of the other solids particularly protein in farm milk and is being used in most but not all federal milk orders California s state order prices butterfat and total solids not fat Membrane Filtration Process by which milk is passed along the surface of a porous membrane under pressure such that some components are retained known as retentate while water and other components filter through t
40. d Reject Code is Other Retail Final link in the marketing chain refers to the interface between consumers and vendors of products packaged in their final form Retentate See membrane filtration This is the liquid and solids that do not flow through the wall of a porous membrane filtration unit Reverse Osmosis RO A process whereby a liquid such as milk or whey is pumped through a porous membrane under high pressure The size of the pores in the membrane allow separation to occur at the molecular level The liquid which passes through the membrane is called permeate The remainder is called retentate With RO the retentate is primarily pure water Commonly used to reduce the volume of whey prior to drying or further processing see UF Riding the Pool Techniques by which a handler whose major concern is the production of manufactured products can arrange his business so as to legally participate in the pool A handler or a cooperative rides the pool by disposing of just enough of his milk supply in class to qualify as a pool plant In this way he is able to return higher prices to producers than if he simply engaged in his routine manufacturing business It is advantageous to the handler since he can compete in obtaining most desirable sources of farm supply of milk RO Reverse Osmosis A process whereby a liquid such as milk or whey is pumped through a porous membrane under high pressure The size of the pore
41. d to the tractor used to transport the tanker of milk to the recipient s location numbers and or letters may be included as needed presented as an open text box in the DDC Receiving and Tracking system Transfer Under federal orders used for pool accounting purposes to describe shipments of milk from one plant to another as compared to direct farm to plant deliveries Transfer Origination Allows recipient to select the transfer station plant location that the load was filled from utilized for pool accounting purposes to describe shipments of milk from one plant to another as compared to direct farm to plant deliveries presented as a drop down list in the DDC Receiving and Tracking system Transportation Credit Under certain federal orders handlers may receive a credit or reduction in class price obligation for transportation of milk from other farms or plants under certain defined rules The credits are sometimes funded by a processor fund or by the pool itself but in either case the objective is to ensure that the class market is adequately supplied under equitable pricing conditions for producers and handlers True Protein This is a measurement of the protein content of milk Total or crude protein tests approximate a protein value by measuring the nitrogen content of milk A true protein measure does not contain non protein nitrogen NPN which is of no value to cheese yield True protein is now used under federal
42. e having appropriate user permissions Purchase Prices Prices at which the CCC will buy butter nonfat dry milk or cheese under the DPSP Purchase prices are basically calculated as the support price plus a make allowance in cwt of milk divided by the pounds of product obtained from one hundred pounds of average composition milk R Receipt ID Represents a unique identifier generated systematically for each milk load entered into Dairy com receiving and tracking data entry presented as a read only value in the DDC Receiving and Tracking system Receipt Note Allows the recipient to record a note specific to each load presented as an open text box in the DDC Receiving and Tracking system Received Date Allows recipient to record the date the milk load was pumped into the plant silo presented as a calendar pop up feature in the DDC Receiving and Tracking system Received Time Allows recipient to record the time of day the milk load was pumped into the plant silo presented as a time formatted text box in the DDC Receiving and Tracking system Receiving Station Facility at which milk is collected from farm bulk milk trucks stored then shipped usually in large semitrailer trucks to another destination see Assembly and Direct Delivery Reclassify Utilized when the milk type is changed from one classification type to another rBST Free to Conventional Organic to Conventional Conventional to rBST Free Conventional to
43. e as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Somatic Cell Count is commonly used as a measure of milk quality Somatic cells are animal body cells present at low levels in milk High levels of these cells indicate reduced milk quality as a result of animal bacterial infection Schedule Week Seven days within the calendar to be used for scheduling Select the first day of the scheduling week to review all seven days within one view on all schedules Seasonality Change in monthly production or consumption patterns from high to low seasons 66 Glossary Sediment Allows recipient to enter a numeric value that represents the level of sediment captured in the filter after one liter of milk is poured through the filter presented as a drop down list in the DDC Receiving and Tracking system 1 2 3 4 Sell Back Price Price at which CCC will make a sale from its dairy product inventories for unrestricted use The sellback price is the higher of the prevailing market price or a percentage of the purchase price typically 110 Shipping Date Allows recipient to record the date that the last producer was picked up and delivered to the receiving location presented as a calendar pop up feature in the DDC Receiving and Tracking system Shipping Location Shipping location selected from the scheduling screen Shipping Provisions These are the provisions under an order t
44. ed to designate that milk was transferred into those silos and Silo 2nd Weight lbs and Silo 8rd Weight lbs will be used to record the total weight transferred into each Silo Silo 3rd Allows recipient to designate that the milk load was split between three silos and a portion of the load was transferred into the selected plant silo presented as a drop down list in the DDC Receiving and Tracking system values are created during the plant set up process When the entire milk load is transferred into one silo Silo is used to designate which silo the milk was transferred into When splitting the milk load between two or three silos then Silo 2nd and Silo 3rd would be used to designate that milk was transferred into those silos as well Silo 3rd Weight Ibs Allows recipient to designate the weight associated to the portion of the milk load that was split between three silos and transferred into the selected silo for Silo 3rd presented as an open text box in the DDC Receiving and Tracking system When the entire milk load is transferred into one silo Silo is used to designate which silo the milk was transferred into and Silo Weight Ibs is used to record the total weight transferred into that Silo When splitting the milk load between two or three silos then Silo 2nd and Silo 8rd would be used to designate that milk was transferred into those silos and Silo 2nd Weight Ibs and Silo 8rd Weight Ibs will be used to record
45. een KE Dairy com User Agreement Select Exchange Rules User Membership Agreement Pricing Schedule Pricing Terms Return to top BY CLICKING THE ACCEPT BUTTON AND USING THE EVALUATION ITEM USER REPRESENTS THAT USER HAS THE AUTHORITY AND ABILITY TO ENTER INTO LEGALLY BINDING CONTRACTS AND THAT USER AGREES TO THE TERMS AND CONDITIONS OF THIS AGREEMENT ine 10 Getting Help CHANGE PASSWORD After your initial login into the application and your acceptance of the User Agreement you will be prompted to Change Password see Change Password screen below 1 New Password Enter a new password the following criteria should apply your Password is case sensitive this password is necessary to login via the Exchange Login screen o Passwords must be greater than 6 characters o Passwords are required to have a minimum strength of Level 2 strengthen your password by adding numbers symbols or capital letters 2 Verify Password Confirm the new password entered in step 1 above repeat the new password entered 3 Submit Use your mouse to click on the Submit button to complete the password change and login Change Password Screen ne Doten Change Password Logged In Robert Branch Grew Logout Change Password your password before you can continue New Password esse Zei 1 Verify Password esse Zei Z Password Strength Level 3 ERIE I VIV IV ININ ISIN ININ ISIS ISININ Your password is required
46. ese presented as an open text box in the DDC Receiving and Tracking system CCC Commodity Credit Corporation A wholly owned federal corporation within the U S Department of Agriculture subject to the direction of the Secretary of Agriculture Price support purchases and many other commodity program activities involving expenditures of funds are conducted by CCC Certified Milk Milk produced and distributed under conditions which conform with high Class Class Class Class Class 46 standards for cleanliness and quality set forth by the American Association of Medical Milk Commissions Base Plan Pricing plan which is tied to the class sales in the market Essentially producers are assigned a share of the class sales based on their marketing s over a previous period of 1 to 3 years New producers earn a base over a period of years while producers historically associated with the market can share in any additional base which becomes available as a result of increased class sales or from forfeiture of base by other producers All the milk sold by the producer up to the established base receives the highest price all milk sold in excess of that base receives the lower price At one time the California state order and a few federal orders used this plan Differential Constant factor set within federal order regulation that is added to the higher of the class III or class IV price to determine the class price
47. eting order that define the rules for regulation of pool milk and pool plants They help determine the producers and plants that are associated with a particular order and provide that that the class market is adequately supplied For example these rules include specific percentage requirements to determine if a bottling plant is a pool plant and under which order In the case of usually lower priced manufacturing milk the rules may describe shipments see shipping provisions for class use that handlers must make to allow their other manufacturing milk and their producers to share in the pooled class proceeds of the order Pooling Cooperative Method of calculating prices received by members of a specific cooperative If its bylaws so permit a cooperative may base the price it pays to members on the revenue obtained from sales less adjustments for operating expenses and reserves As a result the pooled price received by members of a cooperative may not necessarily correspond to the blend price announced under any given marketing order Marketing orders do not interfere with the right of cooperatives to distribute returns to producers in accordance to membership contracts In all other regards cooperatives operating pool plants have the same obligations as proprietary handlers Pooling Individual Handler Method of pooling in which the blend price paid to producers is calculated for each handler based on the usage that the respective ha
48. f the selected file to Dispatch 33 Dairy com Receiving and Tracking User Manual ADD MISSING PLANTS The Add Plant Mapping feature is used to assign plants within the uploaded data to plants within Dispatch when plants within the uploaded data have not been previously assigned Note This screen will only display plants from the XML file that have not been assigned with a plant in Dispatch 1 34 From the Milk gt Summary screen locate the Quality Management menu and then click the Delivered Tests link From the File Upload screen click the Mapping button From the Mapping drop down menu click the Add Missing button From the Add Plant Mapping screen locate the desired plant using the External Code External Name and Postal Code data displayed in the Plant Mapping grid then select the appropriate Dispatch Plant from the Dispatch Plant drop down menu to associate it with the desired plant Click to check the Ignore check box if you would like Dispatch to ignore the listed plant in subsequent file uploads and processing tasks Click the Submit button to save your changes OR click the Cancel button to cancel without saving changes Milk Solutions MODIFY PLANT MAPPING The Modify Plant Mapping feature is used to manage the assignment of plants within the uploaded data to plants within Dispatch Note This screen will display ALL plants from the XML file 1 From the Milk gt Summary screen locate
49. frozen desserts frozen dessert mixes Glossary containing 20 percent or more total solids and bulk fluid milk or cream products disposed of to any commercial food processing establishment Under the California milk stabilization program it is denoted as class 2 and refers only to creams buttermilk cottage cheese and sterilized milks Class II Price Minimum price handlers must pay for milk used in class II category The price is based on the class IV price plus a constant 70 cwt differential skim price on the prior month and butterfat based on the current month Class III Milk Products included in this class under federal orders are cheeses other than cottage evaporated or condensed milk in consumer type packaging and other products not classified in classes and II Under the four class plan used in California class 3 milk is that which is used in frozen desserts including ice cream ice milk sherbet and frozen yogurt it also includes refrigerated yogurt sold out of state Class Ill Price The minimum price handlers must pay for milk used in the class III category The federal order price is based on a product formula using wholesale cheese butter and whey prices yield factors and a processing or make allowance The California price is also based on slightly different product formula basis Class IV Milk Products in this class include butter and milk powder products The California state order has a similar descri
50. hat describe the criteria by which a proprietary manufacturing plant or cooperative handler with significant amounts of manufacturing milk can qualify the milk as pool milk Also known as performance standards typically a certain percentage of the handler s milk must be shipped for class use in order to qualify the producer milk that that handler uses or sells in manufacturing to share in the pool Also see pooling standards Shipping Time Allows recipient to record the time of day that the last producer was picked up and delivered to the receiving location presented as a time formatted text box in the DDC Receiving and Tracking system Short Months Those months of the year when milk production is lightest and fluid use is the greatest Usually late summer and fall Shrinkage Generally used as a term to describe the loss of product during transportation storage and or processing Under federal orders it is a pool accounting term describing the difference product lost between farm milk receipts and the final product use classification established by the handler and which provides for a limited allocation of such shrinkage to the lowest classified use Silo Allows recipient to designate that all or a portion of the load was transferred into the selected plant silo presented as a drop down list in the DDC Receiving and Tracking system values are created during the plant set up process When the entire milk load is transferred in
51. he membrane known as permeate The size of the pores determines which of the solids components besides water will pass into the permeate The smallest pore membranes are used to concentrate milk solids by allowing some of the water through to the permeate and known as reverse osmosis See RO Nanofiltration ultrafiltration 57 Dairy com Receiving and Tracking User Manual see UF and microfiltration each with progressively larger pore sizes allow more of the solid milk components depending on molecule size to pass into the permeate depending on the type of separation and component profile desired by the user Milk Classes Class Sippable cream milk condensed skim etc Highest return price to producer Class Il Spoonable yogurt cottage cheese Ice Cream etc Class Ill Sliceable cheese cream cheese etc Class IV Storable butter dry products etc Lowest return price to producer Milk Equivalent Pounds of milk containing a specified percentage of milk fat usually 3 67 percent needed to provide the milk fat contained in a given amount of a dairy product The traditional and most commonly used M E measure Milk Equivalent total solids basis M E t s Like the milk equivalent milk fat basis except a formula is used to determine the total solids milk fat and nonfat solids contained in a given dairy product and the amount of standard test milk necessary to provide that amount of total solids Milk Fat Basis
52. in any given month The differential is specified for each county in the country and varies generally being the lowest in the upper Midwest and far west and higher in the east and south intended to reflect the location value of class milk Also see plant point pricing Milk The highest priced category in a classified pricing plan Includes milk used in products intended for beverage usage Generally these are the most perishable dairy products Milk products in this category are milk skim milk low fat milk milk drinks cultured buttermilk eggnog filled milk and milk shakes and ice milk mixes containing more than 6 5 nonfat solids and less than 9 butterfat A similar classification is made under California s milk stabilization program where it is denoted as class 1 Price Minimum price that handlers must pay for milk used in class products Under federal orders it is calculated monthly and announced in advance from the higher of a two week average of the higher of class III or class IV prices plus the class differential for the county in which the plant is located Il Milk This category within the federal order classified system applies to soft spoonable manufactured products These products are generally less perishable than Class products but are less storable than class lll and IV products Soft manufactured products include cottage cheese all types fluid cream products containing 9 or more milk fat yogurt
53. ing the User Name and Password use your mouse to click on the Go button Login Screen Displays upon accessing the Dairy com URL as follows Address Le http Iran dairy OT Ray Dairy com Exchange Login Customer Service Exchange Login Welcome to the Dairy com site User Name and Password are case sensitive User Name rbranch Password Forgot Password Home Screen After completing the login see Step 1 4 above the Home screen displays as follows Dairy com Receiving and Tracking User Manual paii Home Logged In Robert Branch E Heip Logout Summary Getting Help ACCOUNT INFORMATION EMAIL LoGIN Once your access to the application has been setup an automatically generated email notification will be sent to your email address from support dairy com with Subject Dairy com Account Information This email provides the following login information see Dairy com Account Information Email example below 1 User Name The name that you will enter at the Login screen case sensitive 2 Password The temporary password for the you to enter at the Login screen case sensitive 3 Dairy com URL A link to access the application directly from the automatically generated email once this link is accessed save URL as a bookmark favorite for future reference o To access the application directly from your internet explorer browser independently from using the link withi
54. iving and Tracking system Single Default if the load is a multi compartment load then the user will select the value that applies from the following list Front Rear and Both Contract Supplier Allows recipient to select the contracted supplier for the plant The contract supplier has the ability to view all milk supply received by the plant regardless of the supplier designation The contract supplier is often different from the sub supplier indicated on the manifest s Presented as a drop down list in the DDC Receiving and Tracking system the contract supplier is set by default for all plants and requires no action unless the plant has more than one contract supplier Cooperative Federation An organization of separate cooperatives into an umbrella organization where each cooperative is autonomous in most of its affairs A cooperative of cooperatives Cooperatives may federate to enhance price bargaining power gain marketing efficiencies or for political purposes Cryo H Allows recipient to enter the freeze point value associated with the load sample as determined by the plant s lab tests represents the freeze point of the milk sample indicating a presence of added water presented as an open text box in the DDC Receiving and Tracking system D Dairy Collection Plan Name given by ASCS to programs for collecting assessments from dairy farmers Authorized under various federal dairy policies these assessments are used to
55. ker numbers and or letters may be included as needed presented as an open text box in the DDC Receiving and Tracking system Tare Weight Allows recipient to enter the total pounds of the equipment without the milk presented as an open text box in the DDC Receiving and Tracking system Temp C Allows recipient to enter the temperature in Celsius associated with the load compartment or tanker as determined by the certified intake screener presented as an open text box in the DDC Receiving and Tracking system Temp F Allows recipient to enter the temperature in Fahrenheit associated with the load compartment or tanker as determined by the certified intake screener presented as an open text box in the DDC Receiving and Tracking system Template User defined schedules that include various combinations of plant order information Time Available This field is populated with the haulers default load out time however you may change this time as required When the hauler does not designate a 70 Glossary default load out time 08 00 will be added automatically Military time is the only format used for these fields Total Solids Allows recipient to enter the total solids percentage associated with the load as determined by the plant s lab tests Total solids percentage is raw milk minus water presented as an open text box in the DDC Receiving and Tracking system Tractor Allows recipient to enter the number associate
56. lancing Report Date Range Summary amp Daily Summary Date Range Summary amp Daily Details 40 Data Entry SUPPLIER ENTERED DATA To access this report you will need to follow the steps below e Inthe Reporting Portal click on the Milk folder Milk Solutions e The Receiving amp Tracking and Scheduling folders will appear e Click on the Receiving amp Tracking folder e The Balancing Data Entry Quality and Shrink folders will appear e Click on the Data Entry folder and select the Supplier Entered Data report e You will then need to select the desired plant and enter the appropriate date range that you would like the report to include s Below is a screen shot of what the report should look like Kay Dairy com Welcome bscdispatch x _ J Report Repository _ My Repons Cheese Ee Mite EI 1 Receiving amp Tracking E Plant Entered Loads Grouped by Date amp Milk Type D Plant Entered Loads Groupes by Hauler Date amp Milk D Receiving Summary DI Supplier Beteres Data Quality Scheduling Refresh Helo lt hals Reporting Portal D Di Page 2 ofiz AD Z D amp B BS 100 sl x Supplier Entered Data From 05 01 2006 To 05 15 2006 Plant Date Supplier Ticket Hauler Driver Tanker Route Los BF Los R LES Avg BF Protein Other Solids SI 1982 209 1818 Ki 1078 2 keen es ES 1380 1829 1823 1809 ES SES asec E BSEC 1908 ESEC ssec Esec ssec ssec 210
57. ler Number Click to check any of the search options type your criteria in the associated text field or calendar tool and then click the GO button to actuate the search The filtered data will populate the screen and you may then edit or review the data as needed The default date setting for a Data Entry Worksheets is always the current date Received Weights and Tests Data O General Data Display Information Data that is filtered by the Search feature will populate this display area of the screen The attributes are listed in the order dictated by the user defined Layout that has been applied to the worksheet You may sort any column by clicking in the attribute title area The first click will sort the column in ascending order the following click will sort the column in descending order Each additional click will toggle the sort order between ascending and descending order and will be indicated by the triangle icon located in the column header Edit All The Edit All icon is used to access the Edit All screen From this screen an authorized user may edit any attribute included in the received weights and tests record Additionally manifest and or measurements may be deleted from the screen as well Notes The E Notes icon is used to add and or review notes that may be added to each manifest The note feature keeps track of the user name associated with each note as well as the date and time of day Column Lock Unlock The a
58. lete This field contains the percent complete for the file in process Large files may take a few minutes to process completely s Rows Processed This field contains the number of rows that were processed when the file was uploaded and processed 31 Dairy com Receiving and Tracking User Manual Rows Unmapped This field contains the number of rows that were unmapped when the file was uploaded and processed s Rows in Error This field contains the number of rows that included an error when the file was uploaded and processed Action Click the Reprocess button in this field to rerun the processing of the uploaded file manually 4 Note The process for an uploaded file is as follows The user will upload an XML file gt The user will initiate processed gt The process results are updated gt The user will correct errors and mapping issues as required gt The user may run reports 32 Milk Solutions UPLOADING DELIVERED WEIGHTS AND TESTS FILES 1 From the Milk gt Summary screen locate the Quality Management menu and then click the Delivered Tests link From the File Upload screen click the Upload button Click the Browse button to access the Choose File pop up box Navigate to the desired directory then select the proper XML file by single clicking on the file name in the Choose File pop up box Click the Open button in the Choose File pop up box Click the Upload button to initiate the upload o
59. ling screens or the My Profile screen Feature Menu s Plant Usage and Weights and Tests Use the Feature Menu buttons to access each feature within the Dispatch application e g Click the Plant Usage button to access the Plant Usage tool within the Dispatch application Function Menu Upload Button Click the Upload button to access the file upload feature You may select an XML file from any directory on your local hard drive s Refresh Upload History Click the Refresh Upload History button to refresh the File Upload screen when you would like to check the progress of a recently processed XML file Large files may take a few minutes to process by clicking the Refresh Upload History button you may see the results of the current process at any time Mapping Button Click the Mapping button to access the plant mapping feature This feature will allow you to map plants from any compatible system to plants within Dispatch In many cases plant information within various systems will be slightly different this feature helps you to accurately link the correct plant within each system File Upload History Grid s Upload Date Time This field contains the system date and time when the XML was uploaded Filename This field contains the name of the uploaded file Status This field contains the status of the uploaded file The Status may be displayed as Mapping Needs Mapping Error New or Complete s Comp
60. make reports maintain records and prove this status as a bonafide producer Promotional Check off Since 1984 a mandatory assessment on producers milk checks for all milk produced in the U S and marketed for commercial use The monies generated by this assessment are used by the National Dairy Promotion and Research Board and by various state and regional dairy promotion organizations to fund generic dairy product advertising and promotion nutrition education and research product research and development program evaluations and other supporting activities Producers are currently assessed at the rate of 15 cents per hundredweight with a maximum credit of 10 cents per hundredweight for payments to qualified state or regional promotion programs and the remainder going to the NDPRB 63 Dairy com Receiving and Tracking User Manual Protein Price The regulated minimum price per pound paid for the true protein content of farm milk under federal orders with MCP It is calculated from a formula using cheese yields and prices and after subtracting a processing allowance and the butterfat value in cheese Protein Allows recipient to enter the protein percentage associated with the load as determined by the plant s lab tests Protein percentage is nonfat solids minus other solids presented as an open text box in the DDC Receiving and Tracking system Publish An assignment published within Dispatch Milk Solution and visible to thos
61. manufacturing plant Division Allows the recipient to record the division number that indicates the supplier s regional sub classification for the milk source presented as an open text box in the DDC Receiving and Tracking system DMC Allows recipient to enter the Direct Microscopic Clump Count DMC associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Direct Microscopic Clump Count can be used to detect heat resistant bacteria not found by the standard plate method of testing standard plate method Double Tripping Allows recipient to designate that a tanker did not require a wash between deliveries presented as a time formatted text box in the DDC Receiving and Tracking system DPSP DPSP Layman s term used to refer generally to federal policies to support farm milk prices but distinct from federal milk marketing orders and dairy import quotas Most specifically it refers to the program whereby the USDA attempts to support farm incomes by establishing minimum prices at which they will purchase certain manufactured dairy products These purchase prices are calculated so as to enable manufacturers to cover their costs and pay farmers a price equivalent to the support price The legal basis for the DPSP is the Agricultural Act of 1949 as amended Driver Employees of selected hauling companies who are designated as drivers Dri
62. market make year round payments to certain cooperatives in the surplus regions Wisconsin Minnesota to assure that they have sources of milk at reasonable prices when local milk does not supply all the class requirements State Of Origin Allows recipient to select the geographical name of the state associated to the last location where the milk was picked up presented as a drop down list in the DDC Receiving and Tracking system Super Pool Payment Premium over the announced federal order class price negotiated by cooperatives or a cooperative federation with proprietary handlers in a market also see Over Order Price and Premium Supplier The milk source typically a cooperative which provides either all the milk or a portion of milk for the load The supplier is usually specified on the manifest presented as a drop down list in the DDC Receiving and Tracking system A supplier could be the contracted supplier or a sub supplier who has been sub contracted by the plant s contract supplier A supplier will be able to view only receiving information associated with their supplier designation for the plant A 69 Dairy com Receiving and Tracking User Manual contract supplier will be able to view all receiving information associated with all the supplier designations for the plant Supply Management Variety of plans which attempt to keep milk production either nationally or in a specific market from exceeding commercial market
63. milk NDM is called skimmed milk powder in international markets and is often called simply powder in the U S O Odor Comment Allows recipient to enter a comment to describe the odor issue with the load sample presented as a checkbox in the DDC Receiving and Tracking system Odor comments relative to an odor issue are composed by the lab technician Odor Issue If checked indicates that an odor issue was present in the load sample presented as a checkbox in the DDC Receiving and Tracking system Odor issues are determined by lab technicians and are somewhat subjective Therefore a presence of an odor issue is not necessarily related to a rejected load Operating Cooperative Association of milk producers who own and operate milk manufacturing and processing facilities and market the dairy products for its members An operating cooperative might also sell portions of its milk supply to other handlers Other Order Market Milk sold in the marketing area but originating from a nonpool plant which is subject to the pricing and pooling provisions of another federal order Other Solids Price In the federal orders with MCP this refers to the price paid for the solids content of farm milk other than butterfat and true protein The price is based on the wholesale price of dry whey after subtracting for a make allowance and adjusted by a moisture factor The bulk of other solids in milk is lactose Other Solids Allows recipie
64. n the account information email enter the following URL address https www dairy com fusion Moo see the Collaborative Milk Scheduling Login section if this method is utilized Dairy com Account Information Email Example Dairy com Receiving and Tracking User Manual From support dairy com mailto support dairy Sent Wednesday April 08 2009 1 13 PM To robert_branch boscoefoods com Subject Dairy com Account Information CLPEPEL EPA EPPTELEL ELL EDEL PE PSAP ELLE ZS Getting Help Mopp My PROFILE Click here to view the Set up a Contact Method movie 1 From the Milk gt Summary screen click the My Profile tab 2 From the Modify Person screen review and modify any field needed to update your profile 3 Click the Submit button to save your new profile OR click the Cancel button to exit the screen without saving any information Dairy com Receiving and Tracking User Manual USER AGREEMENT After you log into the application as a new user you will be prompted to complete the User Agreement as follows e The User Agreement screen will display for you to accept the agreement To review each item use your mouse to click on the link indicated Rules User Membership Agreement Pricing Schedule Pricing Terms e Use your mouse to click on the Agree button to accept the agreement and to navigate past this screen and advance further into the application see screen below User Agreement Scr
65. n when prices for manufacturing milk are rapidly increasing such that the manufacturing class price may be higher than the market order blend price making it advantageous for the handler to depool producers rather than pay equalization into the market pool DHIA DHIA Cooperative organization with programs and objectives intended to improve production of dairy cattle and profitability of dairy farming and especially to aid dairy farmers in keeping milk production and management records 49 Dairy com Receiving and Tracking User Manual Dispatch Solution The Dairy com Dispatch Milk Solution Dispatcher Tool A feature within the Dispatch Milk Solution to assist in the assignment of milk loads or an Individual that manages milk scheduling Distribution In general usage this may refer to the shipping of finished products or outputs from a business In dairy markets it refers specifically to the transportation of dairy products from a processor to a retailer or other such vendor Diversion Market order term referring to the direct delivery of milk from a farm to a plant as compared to a transfer which is a plant to plant shipment see transfer Often refers to milk which is shipped to a non pool manufacturing plant or plant in another order by a handler but can still remain pooled within the limits set by the order without going to the expense of shipment to a pool plant for pooling purposes and subsequent transfer back to the
66. ndatory fees e g promotion CCC market services etc cooperative dues and equity deductions if any Make Allowance There are two make allowances in official usage One is used by USDA in its calculation of CCC purchase prices It is intended to reflect manufacturing cost for the products purchased If it works as intended manufacturers who receive the purchase price for their outputs should be able to pay dairy farmers the equivalent of the support price The USDA make allowance is not a guaranteed margin to manufacturers The term make allowance is also used to describe factors used by federal orders and California in establishing manufacturing class prices Under milk orders a make allowance is subtracted from the wholesale commodity price such as butter to determine the butterfat price and when combined with other milk components calculated in a similar fashion the minimum per hundredweight class price is announced at a standard milk composition Manifest The unique identification number from the supplier manifest presented as an open text box in the DDC Receiving and Tracking system Manifest Note Allows the recipient to record a note specific to each manifest presented as an open text box in the DDC Receiving and Tracking system Manufactured Products Includes cheeses butter evaporated whole milk condensed whole milk condensed skim milk whole milk powder nonfat dry milk ice cream ice cream mix frozen desserts
67. ndler makes of the milk In this type of pool producers shipping to different handlers in the same market can receive different prices depending upon the utilization of the milk by the individual buyers Post A route posted to the schedule or a demand posted to the schedule Premium In milk marketing this typically refers amount paid for milk in addition to the minimum regulated price Premiums may be paid to the producer or cooperative supplier of milk by a buyer depending on a variety of criteria such as milk quality 62 Glossary composition quantity supplied or services provided They may also represent market supply demand conditions not adequately accounted for in the regulated price See also over order price Price Mover Under market orders this is a base or benchmark price used for setting certain class prices that is calculated and may move each month and to which an additional amount or differential may be added For example under federal orders the Class IV skim price see class IV price is the mover for class Il skim prices with an additional differential of 70 cwt For class milk the mover is the higher of class Il or class IV prices with an additional differential that varies by location Producer Allows recipient to enter each producer a producer is a dairy farm or producer identification associated to the milk load presented as an open text box in the DDC Receiving and Tracking system Producer
68. nt to enter the other solids percentage associated with the load sample as determined by the plant s lab tests Other solids percentage is solids nonfat minus protein presented as an open text box in the DDC Receiving and Tracking system Other Source Milk A federal order pool accounting term for milk or dairy products received by a plant that are not derived from milk that is pooled see Pool Milk 60 Glossary Over Order Price An additional amount added to the minimum regulated class price charged by a milk supplier to a buyer This typically refers to milk sold by a cooperative to a class bottler although this is not always the case It may reflect services provided by the supplier and or reflect the supply demand conditions and negotiating position of the supplier and buyer The revenue generated by over order prices may be pooled and paid back to producers as over order premiums Overage A pool accounting term used under marketing orders to describe pool milk classified usage in excess of pool milk receipts This typically occurs in cases of error in measurement or record keeping The federal order provisions subtract this overage from classified usage in a series starting with class IV milk until the discrepancy is eliminated P Packaged Milk Class or beverage fluid milk products as packaged in final form as distinct from bulk milk Pasteurization Under HTST high temperature short time pasteurization milk is
69. order MCP programs as a basis for payment U UF Ultra Filtration Membrane filtration technology When applied to skim milk a portion of the soluble albumin proteins and lactose pass into the permeate but the caseins are captured in the retentate Can be applied as a pretreatment before cheese making see membrane filtration UHT Ultra High Temperature Pasteurization process where milk is heated to 280 F for at least 2 seconds Typically UHT milk is packaged in an aseptic container so it will not require refrigeration Ultra Filtration UF Membrane filtration technology When applied to skim milk a portion of the soluble albumin proteins and lactose pass into the permeate but the caseins are captured in the retentate Can be applied as a pretreatment before cheese making see membrane filtration 71 Dairy com Receiving and Tracking User Manual Ultra High Temperature UHT Pasteurization process where milk is heated to 280 F for at least 2 seconds Typically UHT milk is packaged in an aseptic container so it will not require refrigeration Ultra pasteurized Milk or milk pasteurized nearly at that level but not aseptically packaged Often used in single serving coffee creamers and some beverage milk for food service Uncommitted Inventories Stocks owned by the CCC at a given time which have not been sold donated or in any way committed for use Uniform Price See Blend Price Uniform Resource Locator U
70. ormula price in a federal order Seldom used today the most common form was a butter powder snubber calculated from wholesale market values less a make allowance Soft Products Refers to those manufactured products with relatively short shelf life i e cottage cheese sour cream ice cream yogurt buttermilk etc similar but not necessarily identical to class II in a three class system Solids Nonfat Allows recipient to enter the solids nonfat SNF percentage associated with the load sample as determined by the plant s lab tests Solids Nonfat percentage is total solids minus butterfat presented as an open text box in the DDC Receiving and Tracking system Solids Non Fat SNF The solids in milk other than milk fat e g protein lactose and minerals Sometimes referred to as nonfat solids SPC Allows recipient to enter the Standard Plate Count SPC associated with the load sample as determined by the plant s lab tests presented as an open text box in the DDC Receiving and Tracking system Standard Plate Count is synonymous with Plate Loop Count and is an estimate of the total number of bacteria present in the load sample This is representative of bacteria from all possible sources including dirt water manure and infected cows Standby Pool Arrangement worked out among cooperatives in markets that have periods of milk shortage and cooperatives in the surplus milk production areas The cooperatives in the deficit
71. ows recipient to enter the Ropy 48 test associated with the load sample as determined by the plant s lab tests presented as a checkbox in the DDC Receiving and Tracking system The Ropy 48 test involves incubating a small sample of milk at temperatures of 60 72 degrees Fahrenheit for 48 hours and testing for ropiness by inserting a wooden pick into the milk and looking for the stringy condition of ropy or gently pouring from the vial looking for strands of rope or slime Ropiness is caused by gums or mucins formed by bacteria Route An assembled load of milk a load of milk or a set of farms Route Allows the recipient to enter the route associated with each load presented as an open text box in the DDC Receiving and Tracking system The Route is identified on each manifest delivered with the load and typically represents a collection of producers used to assemble the load Route ID The Route ID list will include all routes that have been defined for the location and the selected day of the week S Sales for Restricted Use Sales of CCC commodities for a specific use such as animal feed Sales for Unrestricted Use Sales of CCC commodities which may be used for any purpose Sample Note Allows the recipient to record a note specific to each measurement presented as an open text box in the DDC Receiving and Tracking system SCC Allows recipient to enter the Somatic Cell Count SCC percentage associated with the load sampl
72. pic titles and subjects click the Index button on the top navigation menu When you find the entry you re looking for click it to display the topic To find definitions of terms click the Glossary button on the top navigation menu To search for terms and topics click the Search button on the top navigation menu enter the search term in the text field then click the Go button To open the Table of Contents click the Contents button on the top navigation menu To print a Help topic click anywhere within the Help topic content and then click Print from the File menu 13 MILK SOLUTIONS Receiving amp Tracking Plant Receiving amp Tracking RECEIVING amp TRACKING INTRODUCTION Plant Receiving amp Tracking is the platform in which the user can view track and modify milk loads that are received at specific Plants The following topics will assist the user with various processes that they will need to know in order to navigate the platform Each topic will walk the user through the necessary steps to complete certain tasks such as How to Add a Milk Load or How to Update a Milk Load Please read through the different topics listed and familiarize yourself with each one If you should have any questions or concerns please contact Dairy com Customer Support at the link listed below e Dairy com Customer Support 15 Dairy com Receiving and Tracking User Manual PLANT DATA ENTRY INTRODUCTION Data Entry
73. ption for their class 4 but also includes evaporated milk and some products which are exported Class IV Price The minimum price handlers must pay for milk in the class IV category The price is based on a product formula using wholesale butter and nonfat dry milk prices The California class 4 price is also based on a similar product formula basis Classification Under marketing orders milk is classified and priced according to the use made of it See Class I Class Il Class Ill Class IV Classified Pricing Each class of milk usage is priced differently Fluid milk has the highest price while manufacturing milk has the lowest price Classified Pricing Plans Federal orders establish prices handlers must pay for milk according to how the milk is used for bottling or for manufacturing into dairy products All federal order markets classify milk usage into class I class Il class Ill and class IV categories Under the California milk stabilization plan there are also four use classes see individual class definitions for differences It should be understood that the terms class milk and class II milk have no reference to the quality or grade of milk but identify only the use of the milk All of the milk coming under an order is grade A The class II and class III milk used for manufacturing is sometimes described as the grade A milk in excess of class needs Historically such milk was often referred to as surplus and the
74. reading indicates no trace of antibiotics and a positive reading indicates a trace of antibiotics is present in the milk load sample presented as an open text box in the DDC Receiving and Tracking system Antibiotic Type Allows recipient to select the antibiotic type associated with the load sample as determined by the plant s lab tests presented as a drop down list in the DDC Receiving and Tracking system Aflatoxin Enrofloxacin Betalactam Tetracycline Sulfadimethoxine Sulfamethazine Other Appointment Date Allows recipient to record a planned scheduled delivery date presented as a calendar pop up feature in the DDC Receiving and Tracking system Appointment Time Allows recipient to record a planned scheduled delivery time of day presented as a time formatted text box in the DDC Receiving and Tracking system Arrival Date Allows the recipient to record the date the load arrived at the recipient s location presented as a calendar pop up feature in the DDC Receiving and Tracking system Arrival Time Allows recipient to record the time that the load arrived at the recipient s location presented as a time formatted text box in the DDC Receiving and Tracking system 43 Dairy com Receiving and Tracking User Manual Aseptic Free from bacterial contamination sterile used to describe a type of food processing and packaging characterized by non refrigerated storage and long shelf life products see UHT and Ultra p
75. requests The bloc vote is prohibited in referendums considering class base plans Bulk Milk Milk from a dairy farm as stored in a bulk tank in contrast with packaged milk Butterfat Differential Historically it was the amount added to or subtracted from a farmer s milk price to reflect the value of milk fat above or below a standard reference price usually set at 3 5 percent milk fat The butterfat differential was expressed as cents per one tenth of a percent of milk fat With federal order reform butterfat is now priced on a per pound basis See Butterfat Price Butterfat Price In federal milk orders this is the minimum price per pound paid for the butterfat content of farm milk The butterfat price is calculated from wholesale butter prices minus a make allowance and divided by a moisture factor An additional amount class price differential may be added depending the class of use Butterfat Allows recipient to enter the butterfat percentage associated with the load sample as determined by the plant s tests each butterfat percentage should be specified by its corresponding compartment presented as an open text box in the DDC Receiving and Tracking system 45 Dairy com Receiving and Tracking User Manual C Casein Allows recipient to enter the casein percentage associated with the load sample as determined by the plant s tests represents the major protein contained in milk and the primary protein in che
76. s in the membrane allow separation to occur at the molecular level The liquid which passes through the membrane is called permeate The remainder is called retentate With RO the retentate is primarily pure water Commonly used to reduce the volume of whey prior to drying or further processing see UF Ropy 24 Allows recipient to enter the Ropy 24 test associated with the load sample as determined by the plant s lab tests presented as a checkbox in the DDC Receiving and Tracking system The Ropy 24 test involves incubating a small sample of milk at temperatures of 60 72 degrees Fahrenheit for 24 hours and testing for ropiness by inserting a wooden pick into the milk and looking for the 65 Dairy com Receiving and Tracking User Manual stringy condition of ropy or gently pouring from the vial looking for strands of rope or slime Ropiness is caused by gums or mucins formed by bacteria Ropy 36 Allows recipient to enter the Ropy 36 test associated with the load sample as determined by the plant s lab tests presented as a checkbox in the DDC Receiving and Tracking system The Ropy 36 test involves incubating a small sample of milk at temperatures of 60 72 degrees Fahrenheit for 36 hours and testing for ropiness by inserting a wooden pick into the milk and looking for the stringy condition of ropy or gently pouring from the vial looking for strands of rope or slime Ropiness is caused by gums or mucins formed by bacteria Ropy 48 All
77. s the geographic source where milk came from presented as an open text box in the DDC Receiving and Tracking system Flavor Comment Allows recipient to enter a comment to describe the flavor issue with the load sample presented as a checkbox in the DDC Receiving and Tracking system Flavor comments relative to a flavor issue are composed by the lab technician Flavor Issue If checked indicates that a flavor issue was present in the load sample presented as a checkbox in the DDC Receiving and Tracking system Flavor issues are determined by lab technicians and are somewhat subjective Therefore a presence of a flavor issue is not necessarily related to a rejected load Fluid Milk Products Generic term similar but not necessarily identical to class products Usually refers to all drinkable milk products such as whole milk flavored whole milk concentrated whole milk filled milk skim milk fortified skim milk low fat milk milk drinks Buttermilk eggnog and cream products such as half and half light cream and heavy cream are often grouped with more typical fluid beverages In some cases refrigerated yogurt and sour cream are grouped with other fluid products Flush Season Time of the year usually spring and early summer of maximum milk production During this period class utilization and the blend price are normally the lowest Manufacturing facilities are usually operating at full capacity because there is a consider
78. sents the level of sediment captured by the screen while the milk was transferred from the tanker to the silo presented as drop down list in the DDC Receiving and Tracking system 1 2 3 4 HR1 Allows recipient to enter the appropriate designation for the HR1 test result associated with the load sample presented as a drop down list in the DDC Receiving and Tracking system Purple Pink White HR1 is a post pasteurization contamination stress test HR3 Allows recipient to enter the appropriate designation for the HR3 test result associated with the load sample presented as a drop down list in the DDC Receiving and Tracking system Purple Pink White HR3 is a pre pasteurization contamination stress test HTST High temperature short time pasteurization see pasteurization Hundredweight This is a unit of measurement equaling 100 pounds often used in connection with prices of farm milk Hypertext Transfer Protocol HTTP The communications protocol on which the Web is based HTTP sets rules for how information is passed between the server and the browser software Ice Milk A frozen product resembling ice cream except that it contains less fat 2 to 5 percent versus 10 percent and more nonfat milk solids 12 percent versus 10 percent than ice cream Both ice milk and ice cream contains stabilizers and emulsifiers and about 15 percent sugar Imitation Milks or Imitation Dairy Products Mixtures of nondairy Ingredients
79. ssion time Compression is performed by a program that uses a formula or algorithm to determine how to compress or decompress data Graphic image file formats are usually designed to compress information as much as possible since these tend to become very large Date Available This field will include the date you selected from the scheduling screen DEIP Dairy Export Incentive Program Authorized under the 1985 Farm Bill this program offers subsidies to exporters in order to enable U S dairy products primarily nonfat dry milk but also cheese butter and whole milk powder to be competitive in foreign markets The amounts of the subsidies and quantities of products have been restricted under GATT trade agreements Departure Date Allows recipient to record the date that the truck leaves the recipient s location after delivery of the load presented as a calendar pop up feature in the DDC Receiving and Tracking system Departure Time Allows recipient to record the time of the day that the truck leaves the recipient s location after delivery of the load presented as a time formatted text box in the DDC Receiving and Tracking system Depooling A handler cooperative or proprietary of milk that changes the regulatory status of producers from pool producers to non pool producers for the month Under this status the handler is no longer responsible to the market order pool for minimum class price obligations It happens most ofte
80. te Loop Count is synonymous with Standard Plate Count and is an estimate of the total number of bacteria present in the load sample This is representative of bacteria from all possible sources including dirt water manure and infected cows 61 Dairy com Receiving and Tracking User Manual Pool Milk Milk which is received at pool plants and subject to the pricing provisions of a federal order Pool Plant Fully regulated plant subject to all the provisions of an order The plant may be required to be a pool distributing plant on the basis of its distribution of class packaged milk sales in the marketing area Alternatively a plant may qualify as a pool supply plant on the basis of its shipments of milk to other pool distributing plants for class use Pooling Method used in determining how funds in a market will be distributed among producers supplying the milk see Blend Price and Equalization Payment There are three methods of pooling returns to producers 1 individual handler pool 2 market wide pool 3 cooperative pool Pooling Market wide Method of calculating the blend price paid to producers on the basis of the usage of all the milk received by all handlers in the market All producers in the market receive the same minimum blend price regardless of the utilization made by the handler who receives the producers milk Pooling Standards This is a term used in connection with the provisions of a milk mark
81. the Quality Management menu and then click the Delivered Tests link From the File Upload screen click the Mapping button From the Mapping drop down menu click the Modify Mapping button From the Modify Plant Mapping screen locate the desired plant using the External Code External Name and Postal Code data displayed in the Plant Mapping grid then select the appropriate Dispatch Plant from the Dispatch Plant drop down menu to associate it with the desired plant Click to check the Ignore check box if you would like Dispatch to ignore the listed plant in subsequent file uploads and processing tasks Click to check the Remove check box if you would like to remove the listed plant from Dispatch Click the Submit button to save your changes OR click the Cancel button to cancel without saving changes 35 Dairy com Receiving and Tracking User Manual Reporting 36 Milk Solutions Report Repository 37 Dairy com Receiving and Tracking User Manual Balancing BALANCING PROCESS Balancing Introduction From the Milk gt Summary screen locate the proper Region menu and then click either the Supply Schedule Demand Schedule or Order schedule link From the Add View screen type a view name in the Name text box x Pre Balancing Check Report Unmatched Manifests Report Kientity and resolve matching Issues Balance Producer Weights amp BF Report Step 1 The Pre Balancing Report
82. ting Order A legal document which spells out the terms under which federal regulated handlers purchase milk from dairy farmers The legal basis for federal orders is the Agricultural Marketing Agreement Act of 1937 as amended Federal Order Hearing A meeting officially called by the U S Secretary of Agriculture to consider a new order or changes in an existing order All interested parties 51 Dairy com Receiving and Tracking User Manual have opportunity to present testimony relative to the issues involved Based on a record of this hearing a recommended decision is developed Filled Milk Milk from which natural milk fat has been removed and replaced with other fats or oils from plant sources Final Decision A recommended federal order may be modified in light of the exceptions This stands as the final decision The final decision is the order voted upon in a referendum of affected producers If approved by at least two thirds of the producers voting the final order becomes effective As such it has the status of any federal law FIPS Federal Information Processing Standards FIPS are a standardized set of numeric or alphabetic codes issued by the National Institute of Standards and Technology NIST to ensure uniform identification of geographic entities through all federal government agencies This attribute allows the recipient to enter the FIPS number associated to the load delivered to the recipient s location identifie
83. to one silo Silo is used to designate which silo the milk was transferred into When splitting the milk load between two or three silos then Silo 2nd and Silo 8rd would be used to designate that milk was transferred into those silos as well Silo 2nd Allows recipient to designate that the milk load was split between two or more silos and a portion of the load was transferred into the selected plant silo presented as a drop down list in the DDC Receiving and Tracking system values are created during the plant set up process When the entire milk load is transferred into one silo Silo is used to designate which silo the milk was transferred into When splitting the milk load between two or three silos then Silo 67 Dairy com Receiving and Tracking User Manual 2nd and Silo 3rd would be used to designate that milk was transferred into those silos as well Silo 2nd Weight Ibs Allows recipient to designate the weight associated to the portion of the milk load that was split between two or more silos and transferred into the selected silo for Silo 2nd presented as an open text box in the DDC Receiving and Tracking system When the entire milk load is transferred into one silo Silo is used to designate which silo the milk was transferred into and Silo Weight Ibs is used to record the total weight transferred into that Silo When splitting the milk load between two or three silos then Silo 2nd and Silo 3rd would be us
84. u would like to edit and click on the Hauler Name and type your corrections 5 Once you have finished updated the Hauler Name click the Submit button at the bottom of the page 29 Dairy com Receiving and Tracking User Manual Supplier Uploaded Weights and Tests UPLOAD DELIVERED WEIGHTS AND TESTS DESCRIPTION File Upload Screen The Delivered Weights and Tests feature allows you to easily upload weight and test XML data files to Dispatch for reporting purposes partion File Upload neip Logout Home My Profile Weights and Tests Sg Upload Refresh Upiosd History LO Mapping File Upload History Filename Status l Complete l Rows Processed jomsFeedxmi Complete mg IS JemsFeedxmi Complete o Jar o o In G compete 100 arr Jo lo eres Repracess fomsFeedxmi Complete 100 r JoJo sampiewTami Complete 100 fo Jo L femsFeeaxmi Complete 100 n o Jo Jo Resreces Key Features Use the following illustration to identify functionality within the File Upload screen Dai Bam 1234 File Upload Heip Logout File Upload History femsFeedxmi complete 100 Tn LR E s jemsFeedxmi l Complete Im farz Io Io T E EH Complete um daz UH Lee GR Complete 00 C JoJo es emsFeedxmi Loge J100 Jaz Ia Re samplewTxmi Complete 100 Jo Ig T Menu Tabs 30 Milk Solutions Menu Tabs Home Milk and My Profile Tabs Use the Menu Tabs to access the Home screen Milk Schedu
85. value of all uses Handlers whose obligations exceed the market wide average per cwt make a payment to the market administrator Handlers whose obligations are less than the market wide average per cwt receive a payment from the market administrator These payments to and from the market pool allow each processor to equalize the payment to farmers even though the processor pays for milk on the basis of use i e class prices Equalization payments to a processor are sometimes called the pool draw see Producer Settlement Fund ERS Economic Research Service An agency of USDA which conducts economic research and provides information and analysis of economic programs and agricultural and food industries Exception Formal written complaint that can be made against any USDA recommended federal order decision These are considered by the USDA before a final decision is made on an amended or new order F Farm Services Agency Formerly the Agricultural Stabilization and Conservation Service The agency of the U S Department of Agriculture that administers the Dairy Price Support Program Fat corrected Milk Estimated quantity of milk calculated on a 4 0 percent butterfat energy basis It is a means of evaluating milk production records of different dairy animals and breeds on a common energy basis The following formula is used FCM 0 4 x milk production 15 x pounds of fat produced Federal Milk Marketing Order Federal Milk Marke
86. ver ID Allows recipient to enter the identification number associated to the driver who handled delivering the milk load to the plant for example driver certification number driver license number or Wal Mart number presented as an open text box in the DDC Receiving and Tracking system Driver Name Allows recipient to enter the name for the driver of the tanker of the milk load the driver represents an employee of the hauling company who handled delivering the milk load to the plant presented as an open text box in the DDC Receiving and Tracking system 50 Glossary E Economic Formula At one time used in federal orders and California as a basis for automatically making changes in prices to be paid by handlers The word economic denotes the use of one or more prices costs or indexes to measure the movement of economic activity and may include indexes of cost factors such as feed prices and farm wages It occasionally has been proposed as a way to set the support price under the DPSP or to establish the prices under FMMOs Economic Research Service ERS An agency of USDA which conducts economic research and provides information and analysis of economic programs and agricultural and food industries Equalization Payment Refers to the equalizing or blending procedure in milk marketing orders whereby processors pay for milk according to use but farmers are guaranteed a minimum price equal to the average market wide
87. ysis for dual compartments Delete Guard data entry screen for receiving tankers Delete Guard data entry for dual compartment tankers Data Entry Worksheet Layout Screen Use the Data Entry Worksheet Layout screen to create new or modify existing layouts 21 Dairy com Receiving and Tracking User Manual Geen Modify Data Entry Worksheet Layout Breip Logout Home Submit Cancel Identify Layout Layout Name Le Analysis Layout Description lab component analysis Select Layout Order h attribute into the desired o t Received Hauler Dat Nai Select Layout Attributes Click on attribute to add to line Or crag it to the desired position Key Features Use the following illustration to identify functionality within the Data Entry Worksheet Layout 22 Milk Solutions Dairyi om Hame Cr 12 3 4 5 Modify Data Entry Worksheet Layout Heip Logout Select Layout Order Click and crag a attri D nto Sasirec 1 Manifest uler Tanker sin Total Solids iad R cocked R cocked asan ER ieee SE 1 Menu Tabs Home Milk and My Profile Tabs Use the Menu Tabs to access the Home screen Milk Scheduling screens or the My Profile screen Feature Menu s Layouts Add Supplier Mapping Modify Supplier Mapping and Data Entry Use the Feature Menu buttons to access each feature within the Dispatch application e g Click the Layouts button to ac

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