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Ohio eTPES Principal User Guide

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1. Change Secondary Evaluator s Select LEA approved evaluators to be the Secondary Evaluators Superintendent Jane TS0000081 Training District 24 Superintendent Donna Evaluator is now listed as the Primary Evaluator Your Access Level shows that Jane Superintendent can only view this record Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Primary Evaluator Donna Evaluator 272200983 change Building School A 000010 change Evaluators Educator Joe Principal 221272876 Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Principal Only Private Show Details a Locked B Self Assessment A Status Not Started Self Assessment B Status Not Started z Principal Only Private Show Details Locked Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started a Principal First Evaluator Closes Show Details Locked Improvement Plan Status Not Started Evaluator First Principal Closes Show Details Locked Improvement Plan Evaluation of Plan Status Not Started Evaluator First Principal Closes Show Details Locked When you return to the list of educators the record for Joe Principal has changed to view To change the record for another educator click on View as shown below Educators at School A 000010 Show 10 Search First Previous
2. Improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details Select the evaluator you would like to assign as the Primary Evaluator and then click Apply JA The list will only include the LEA approved evaluators for the building that the teacher or educator is located Assign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evaluator Donna 772200983 School A Evaluator Principal Joe 4712 28 r6 school A Principal superintendent Jane 474877821 Demonstration District 1 Practice Superintendent Cancel Now the record will reflect the changes made Academic Year 2013 2014 LEA Demonstration District 1 000001 change Building School A 000010 change Educator Karen Teacher 226085183 Evaluation Forms Collapse All Expand All Optional Self Assessment B Teacher Self Assessment Summary Tool Teacher Only Private Step 1 Professional Growth and Improvement Plans Professional Growth Plan Teacher First Evaluator Closes Improvement Plan Evaluator First Teacher Closes Improvement Plan Evaluation of Plan Evaluator First Teacher Closes Evaluation Model Teacher all electronic forms Primary Evaluator Donna Evaluator 222200983 change Evaluators Unassigned Your Access Level View Only Status Not Started Show Details Status Not Started Show Details Status Not Started Show Detail
3. LastName Hiltner PIN signature f Show PIN Change Password The pop up below will appear Enter Credentials to View PIN Username catherine hiltnerP Password View PIN f Cancel Enter your password and click View PIN The PIN will appear as shown below Username catherine hiltnerr FirstName Catherine Email Address Last Name Hiltner FIN signature Change Password Providing Feedback on eI PES Please utilize the feedback screen to give us your thoughts and opinions Your feedback will help to improve future releases of the product This is your product so please take time to give your feedback 1 Do not enter support questions on the feedback screen These questions will not be answered Please utilize the link on the Help tab for support There is a Provide Feedback button in the bottom right hand corner of each screen Click on this button at any time to provide feedback on the current screen All feedback entered will be sent to the Ohio Department of Education and RANDA in order to improve the product Please note that this is not a method of obtaining support Support questions entered in the feedback will not be responded to If you need support call the Support phone number or email the support email address on the Help screen An example of the Provide Feedback button is shown below on the left After you have entered feedback on a screen the button will change see b
4. This section will explain the functionality of each feature Evaluator Management Update availability settings for credentialed evaluators within LEA staff lists Available in a future version View and update primary and secondary evaluator assignments Available in a future version Review and correct missing primary evaluator assignments for educators Available in a future version For immediate instructions on how to edit a Primary Evaluator see the Principal Edit Educator section of this guide i These features will be available in a future version of eTPES and the user guide will be updated accordingly Principal Staff Import EEER Staff Import Upload staff assignments by LEA Building from Excel file On the Staff Management dashboard you will have to select your building for which you are going to import staff Once you have selected the building you will click on the the Download Excel Template icon outlined in red below ae Administration View Instructions PDF Staff Download Create Template File Select LEAs and or Buildings in the panel then click the download Excel Template button to create a customized staff template Picks format xlsx w p Staff Upload Select File to Import Click Select a Staff File to choose a valid eTPES Staff template W Selecta file You will be asked to open the file in Excel press OK ae Administration View Instructions PDF Opening eTPE
5. You will see the description of the standard as well as an essential question that complements the standard You will then see a series of questions related to the standard You will mark each question as Never Rarely Sometimes Frequently Always You also have the ability to clear the selection completely by clicking on the clear selection link next to the choices Standard 1 Continuous Improvement Principals help create a shared vision and clear goals for their schools and ensure continuous progress toward achieving the goals ESSENTIAL QUESTION Do you lead the change process for continuous improvement Consider each of the statements below Choose the response that most accurately represents your performance 1 1 identify and include stakeholders in the process of developing a shared vision Never amp Rarey amp Sometimes Frequently Always clesr selection 1 2 limplement a process for the development of a shared vision Never Rarely Sometimes E Frequently Always clear selection 1 3 remain focused on the vision through difficulties setbacks and failures Never Rarely Sometimes Frequently Always clear selection 1 4 lidentify goal areas that promote high levels of achievement for all students and staff Never amp Rarely Sometimes Frequently Always clear selection 1 5 focus attention on established goals Never Rarely A Sometimes F Frequently Always clear selecti
6. Content and Standard 4 Instruction What resources materals will be used in instruction How will technology be integrated into lesson delivery CLASSROOM ENVIRONMENT Standard 1 Students and Standard 3 Learning Environment How will the environment support all students How will different grouping Strategies be used How will safety in the classroom be ensured How will respect for all be modeled and taught ASSESSMENT OF STUDENT LEARNING Standard 3 Assessment How will you check for understanding during the lesson What specific products or demonstrations will assess student laming achievement of goals for instruction How will you ensure that students understand how they are doing and support students self assessment How will you use assessment data to inform your next steps 2 1 Teacher Responses Read Only This Hem has not been answered 2 2 Evaluator Comments At the bottom of each section the evaluator will have the ability to make comments 3 Professional Responsibilities COLLABORATION AND COMMUNICATION Standard 6 How do you cooperate with colleagues How do you work with others when there is a problemi In what ways do you seek the perspectives of others Give an example PROFESSIONAL RESPONSIBILITY AND GROWTH Standard 7 How do you apphy knowledge gained from other experiences into your teaching Discuss ways you reflect and anahyze your teaching What are some proactive ways you further your own pr
7. For the fastest most efficient response fill out the Online Request form by clicking the link provided For questions regarding evaluator credentialing you will need to email Support niet org Resources and Training Videos There are a number of help documents user guides and other resources including training videos available for you to review Click on any link to access the related resource Teacher Evaluation System Resources Principal Evaluation System Resources OTES Model OPES Model OTES Resources OPES Resources Ohio Standards for Teachers Ohio Standards for Principals Sample Professional Growth Plan OPES Understanding and Using the Standards Superintendent Designee Resources Training Videos Superintendent Designee User Guide Superintendent Designee Video 1 Activating your account and logging in LEA Setup Help Superintendent Designee Video 2 LEA Setup Superintendent Designee Video 3 Staff Import Principal Video 1 Activating your account and logging in
8. Locked improvement Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional b Start gt Start If the teacher is on a Professional Growth Plan the Improvement Plan and Evaluation of Plan forms should be skipped by the evaluator To skip the form click on the Optional button then click on the Skip button The forms can be restored if needed at a later time or skipped in error After the teacher has completed the Professional Growth Plan click on Continue to open the form DERIK Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TR0000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Step 1 Professional Growth and Improvement Plans Professional Growth Plan Status In Progress Completion Process Teacher First Evaluator Closes Show Details improvement Plan Status Completed Skipped Completion Process Evaluator First Teacher Closes Show Details Restore i
9. Management View and manage LEA evaluators and assignments to educators Data Management FAR Upload staff assignments by LEA Building from Excel file Staff Import Upload SGM ratings for Vendor Assessment SLO Other and Shared Attribution from Excel File Available in a future version Upload performance ratings from Excel file Available in a future version This section will walk you through the functionality of each feature Principal Staff Management The Staff Management feature of the Administration tab has four tools to assist you Staff Assignment User Search Issue Resolution Staff Import The first three tools are currently being developed and will be available in future releases of the eTPES System The Staff Import tool will allow you to upload staff assignments by LEA and Building IRNs from an Excel file Staff Management View and update current staff assignments by LEA and Building Available in a future version Locate user by State ID or Name all LEAs and Buildings Available in a future version User Search Review and approve removal requests for staff rosters Available in a future version Staff Import Upload staff assignments by LEA and Building IRNs from Excel file Staff Management Staff Assignment View and update current staff assignments by LEA and Building Available in a future version The Staff Assignment icon will direct you to the Staff Assignment dashbo
10. Once the evaluator fills out the Performance Rubric Rating Rubric and completes it the system will mark it as In Progress and you will have the ability to continue the completion process Click Continue to complete the form Step 3 Performance Rating Rubric In Progress i B Performance Rating Rubric Status In Progress Show Details H Continue The Performance Rating Rubric will show you each standard and what the rating is for each indicator within that standard Not all standards have to be rated those that are rated will turn orange to indicate that Principal Performance Rating Rubric Suggested Guideline s PRINT TO PDF VIEW COMMENTS g level Mat Dest describes on balance he principal s performance for each element F evidence for an element Is mot observed leave Mat element blank Complete afer further discussion or evidence collection Ratings at each performance level ors uired at all lower rating levels The Principal Performance Rating Rubric ts ended to be scored holistically This means Mat evaluators will assess which level of he standard afer looking at he elements within he standard jon of the principal NOTE This form is editable by the Evaluator only Upon Evaluator compisvon the Principal will be novfied and have access TO view the form After te Principal enters the PIN and clicks on the compledon burton te Evaluator will be novfied STANDARD 1 CONTINUOUS IMPROVEMENT Principals help create a shared visi
11. Principal add comment 09 10 2013 03 32 46 PM 2t Evaluations You have the ability to add comments to facilitate communication with your evaluator as well Principal Step 4 Student Growth Measures SGM The Student Growth Measures are features that will be avaialble in the Spring of 2014 Training for these features will begin in February 2014 Step 4 Student Growth Measures SGM Nod Started Siatus Ned Started Jvedahe Sonop J SGM Educator Ratings Worksheet Principal Step 5 Final Summative The Final Summative Rating of Principal Effectiveness is a feature that will be avaialble in the Spring of 2014 Training for these features will begin in February 2014 Not Started Step 5 Final Summative red Available Spring 2014 Final Summative Rating of Principal Effectiveness Status Not Sta Show Details Principal Educators Tab After you have completed your Staff Import you will be able to view your educators from the Educators tab TLACMIDE i PROP AL PALLATIN ORT Ell ooo Dashboard Administration Evaluations Educator Pp On the Educators tab you can either search for a specific educator or click on the Educators icon shown below and view a list of your educators and building assignments Ure Catherine Hiltner Ci pasy TLACHIER 21 PRINCIPAL VALUATION SYSTEM Dashboard Administration Evaluations Educators Reports Help Academic Year 2013 2014 Educator Quick Search Ent
12. made within the time as specified in the plan a recommendation may be made for dismissal or to continue on the plan NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified The Improvement Plan form consists of five sections Each section must be completed by the evaluator The first section is the improvement statement Indicate performance standards addressed in the plan dates the improvement area or concern was observed and specific statements of the concern areas of improvement 1 Improvement Statement List specific areas for imp nen as related to the Ohio Standards for fhe Teaching Pi 1 1 Performance standardis address ad in this plan 1 2 Date s improvement area or concem observed 1 3 Specific statement of the concem Areas of improvement The second section addresses the desired level of performance 2 Desired Level of Performance List speciic measurable goals to improve performance Indicate what wil be measured for each goal 2 1 List Goals 2 2 Level of Perfomance Specifically describe successful improvement target s 2 3 Beginning Dates 2 4 Ending Dates The third section addresses the plan of action in detail 3 Specific Plan of Action Describe in detail specific plans of action that must be tak
13. marked NO To remove the user manually type YES into this field Do not delete a row to remove a user from your roster The system must read YES in the Remove from Roster column in order to properly remove a user from the roster To add a new user to your roster go to the end of the user list on your template Copy and paste the LEA and Building IRNs if applicable from the previous user s row add the state ID first and last name email and role Then fill in the remaining fields Moving a User To move a user from one building to another you will have to remove the user from their original building and then add them to another building To remove them from their original building follow the steps as explained before by marking the Remove from Roster field as YES for the user you would like to remove This will remove them from that building s roster To add that user to another building follow the steps for adding a new user by copying and pasting the LEA from the previous user s row in the template then add the new Building IRN for the added user Fill out the state ID first and last name email role and remaining fields Ensure the Remove from Roster field reads NO For more help on using the template click on the Help Staff Selection tab found at the bottom right corner of the Excel template 40 A Maar H Staff Selection Help Staff Selection J This tab shown below will give you any informatio
14. npletion Order Ea A esagiirez SCM Optional b Start When you start the Post Conference Planning form you will be directed to the form shown below To return to the Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the Post Conference Planning form as well as a way to print this form to PDF JA This form is private and only accessible by the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form Evaluation Form for Mary Teacher MT0000001 Teacher Post Conference Planning Instructions The goal for the o NOTE This form is private and only accessible by the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form 1 Reflective Questions for Reinforcement 1 4 Statement of Reinforcement There are two areas to enter comments The Reflective Questions for Reinforcement and the Reflective Questions for Refinement Record three reflective questions you would ask the teacher aligned to the area of refinement 2 1 2 4 Statement of Refinement Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is private and only accessible b
15. of progress toward the accomplishment of stated goals Goal Areas 1 and 2 and may provide documentation to inform the Summative Evaluation NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified Standard 1 Continuous Improvement 1 1 Goal focus Yes 1 2 Context of observation or focus of artifacts notes 1 3 Evidence gathered from observation or description of impact of artifacts as evidence of progress notes 1 4 Feedback notes Scroll past each standard and at the bottom of the form there is an optional Principal Response section that is available to be filled out 6 Principal Response optional NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified To complete the form enter your PIN and click on the Complete Form button PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered ae Evaluations At the bottom of the page there is the ability to add a comment
16. to facilitate communication between you and your evaluator Informal Observation Once the Evaluator completes an Informal Observation click Continue to access and complete the form informal Observation Status In Progress Completion Process Evaluator First Principal Closes Show Details B Continue The Informal Observation will show you the notes given by the evaluator in read only format similar to the image show below Principal Informal Observation Suggested Guideline s H PRINT TO PDF VIEW COMMENTS Instructions This form serves as a record of an informal walkthrough by the Principal s Evaluator This record along with records of additional observations will be used to inform the summative evaluation of the Principal NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified 1 Observation Information 1 1 Date of walkthrough 9 19 2013 1 2 Beginning time 9 00 AM Ending time 10 00 AM 2 Observations notes 3 Evaluator Summary Comments This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified To complete the form enter your
17. E Educator Teacher Professional Project Form VIEW COMMENTS Option ORC 3319 111 D 2 The board may elect by adop to require only o ation of a teacher who d a rating of accomplished on the teachers most recent evaluation conducted under this section provided the teacher completes a project that has been approved by the board to demonstrate the teacher s continued growth and practice at the accomplished level The same i dates May 1 completion of evslustion and May Instructions The teacher submits the following information to his her evalustor 5 1 5 9 The evalustor reviews the proposed project and submits to the board for approval In a second conference st the conclusion of the evaluation cycle the teacher and evaluator discuss the project evidence timeline results and impact Following the c n thn aluator completes the comment section and determines a rating NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Teacher will be notified There are four sections to this form The first section is Important Dates Fill in the date for each event by clicking on the calendar icon next to the field and selecting the appropriate date These are required fields 1 Important Dates 1 1 Date of initial conference 1 2 Additional conference dates for project
18. Entering my PIN below indicates that have been advised of my performance Status it does not necessarily imply that agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane actions to be taken Superintendent 9 10 2013 11 31 40 AM ae Evaluations You will also be able to add any of your own comments in the comments section at the very bottom of the page Principal Improvement Plan Evaluation of Plan The Evaluation of the Improvement Plan is a form that will be locked to the Principal until their Primary Evaluator completes the form B Improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details a Locked Once you have completed your Improvement Plan you will see that its status is now completed and you are able to view the form Below the Improvement Plan is the Evaluation of Plan Click on Continue to access and complete the form gt Improvement Plan Status Completed Evaluator First Principal Closes Show Details D Improvement Plan Evaluation of Plan Status In Progress 5 Evaluator First Principal Closes Show Details ra Continue When you continue t
19. Next Last State ID Last Name First Name Evaluation Type Percent Complete Principal all electronic forms Teacher Karen Teacher all electronic forms Teacher Mark Teacher all electronic forms View Principal Jo View Teacher Robert Teacher all electronic forms View Teacher Sally Teacher all electronic forms View Showing 1 to 5 of 5 entries First Previous Next Last valuators If you are missing an educator in this list please ask your Superintendent Designee or Principal to verify the educator account has been activated and you are assigned as an valuator for that individual For Karen Teacher the Primary Evaluator is Unassigned Click on the change link and a pop up would appear with a list of approved evaluators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator J Unassigned change Building School A 000010 change Evaluators Unassigned Educator Karen Teacher 276085183 Your Access Level View Only Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Teacher Only Private Show Details B Teacher Self Assessment Summary Tool Status Not Started Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started Teacher First Evaluator Closes Show Details Improvement Plan Status Not Started Evaluator First Teacher Closes Show Details
20. ONAL GROWTH These are addressed by the evaluator as Record dates when discussed Supports Needed Resources and appropriate for fis principai Professional Development Evatustors comments during conference With principal and appropriste to the needs of the principal 1 GOAL 1 Swdant Achievement Outcomes for Swdants 1 1 Goal Statement 1 2 Evidences indicators 21 Goal Statement 22 Evidence Indicators To complete the form enter your PIN which can be found on the User Settings page or by clicking on the Forgot your PIN link shown below NOTE This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Principal will be notified ntering your PIN below verifies the principal and evaluator have discussed and agreed upon this PIN Completion of completed the form Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane Principal Your comments to assist in communicating with your evaluator 08 29 2013 02 08 41 PM 2t Evaluations You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms Principal Improvement Plan If you are on the Improvement Plan it will be l
21. Ohio eTPES Principal User Guide OHIO eTPE eotromac P TEACHER ond PRINCIPAL EVALUATION SYSTEM Ohio Electronic Teacher and Principal Evaluation System Version 6 3 Principal Table of Contents Principal Introduction to eTPES a Principal Signing Into eTPES b Principal and Assistant Principal Administrative Functions c Providing Feedback on eTPES gt Principal Administration Tab a Principal Staff Management i Staff Management Staff Assignment li Staff Management User Search iii Staff Management Issue Resolution iv Staff Management Staff Import b Principal Evaluator Management c Principal Staff Import d Principal SGM Ratings e Principal Performance Ratings 3 Principal Evaluations Tab a Principal Optional Self Assessments b Principal Step 1 Professional Growth and Improvement Plans i Principal Professional Growth Plan li Principal Improvement Plan ili Principal Improvement Plan Evaluation of Plan c Principal Step 2 Formative Assessment Observation and Examination of Artifacts d Principal Step 3 Performance Rating Rubric e Principal Step 4 Student Growth Measures SGM f Principal Step 5 Final Summative Principal Educators Tab a Principal Edit Educator i Evaluator View of Teacher Self Assessment li Evaluator View of Teacher s Step 1 Professional Growth and Improvement Plans 1 Teacher Professional Growth Plan 2 Teacher Improvement Plan 3 Teacher Improvement Plan Evalu
22. PIN and click on the Complete Form button PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered te Evaluations At the bottom of the page there is the ability to add a comment to facilitate communication between you and your evaluator Principal Step 3 Performance Rating Rubric As each step in the evaluation process is completed the system will indicate completion by collapsing each step and showing a green check mark as shown below The Performance Rating Rubric will be locked to the Principal until their Primary Evaluator completes the form DETiileley lge Administration Evaluations Educators Reports Help Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 1 900001 change Primary Evaluator Jane Superintendent TS0000001 Building Training School 1 700001 change Evaluators Unassigned Educator Your Access Level Educator Evaluation Forms Collapse All Expand All Optional Self Assessment P Completed Step 1 Professional Growth and Improvement Plans Completed Step 2 Formative Assessment Observation and Examination of Artifacts Sf Completed Step 3 Performance Rating Rubric Not Started Performance Rating Rubric Status Not Started z Evaluator First Principal Closes Show Details a Locked
23. S_Stafflmport_Template xlsx You have chosen to open E eTPES_Stafflmport_Template xisx which is a Microsoft Excel 97 2003 Worksheet 5 8 KB from http training chiotpes com Staff Download Create Template File Staff Upload Select File to Import Click Select a Staff File to choose a valid eTPES Stq What should Firefox do with this file fm Selecta file Open with Microsoft Excel default X Save File C Do this automatically for files like this from now on Staff Upload File Processing Provide Feedback s improv st When you press OK the template will appear as shown below 4 B c D E F G H I J K L M State ID Last Name First Name Email Role Principal Evaluator Credential Date Approved to evaluate principals4 Teacher Evaluator Credential Date Approved to evaluate teachers Remove from roster Send activation email ne Building IRN LEA IRN Role 2 300061 700061 _ TRO000061_ Principal E _ CNOo 12 No No 3 900061 700061 MTo000061 Teacher _ May teaher o NO No No 4 900061 700051 RTo000061 Teacher Robert Teacher __ No No 5 The template that you download will have thirteen columns that are both gray and white The gray columns are not to be edited or changed This information is given to the eTPES system through OEDS and EMIS If changes need to be made please contact those respective representatives for your LEA The only white columns that you ha
24. TPES Pekiuatioy Sette Ey om i get your password T car reset E wg a webke Ink Fai we omid In ani small mae Fiza ernier an emal acres fo nelo us kae your SOOO Emalt submit Back lf you are still having trouble signing in click on the Help link and you will be able to access further help resources and contact eT PES Support Forgot your password Login Help eTPES www OhioT PES com access is provided to users based upon identity authentication The following items are required for each LEA Superintendent and or Superintendent Designee in order for their identity to be appropriately authenticated 1l Current listing in the Superintendent or Superintendent Designee role in ODEs OEDS R httos webapp2 ode state oh us oeds r query default asp Please contact your local OEDS R Administrator to update the y information for your LEA if needed 2 State ID or educator license in ISSUED status from ODE s office of Educator Licensure Check ODEs Educator Profile module for status httos coreprodint ode state oh us core2 3 ode core EducatorProfile Ul EducatorSearch aspx Hf you currently do not have a State ID from ODE and would like one assigned to you please review instructions at this ODE Website location http education chio gov Topics T eaching Educator Evaluation System District Educator Evaluation Systems eTPES Help All other eTPES users are required to have a State ID or educator license in ISSUED status from ODEs office
25. The teacher does not demonstrate a clear focus for student learning Learning objectives are too general to guide lesson planning and sre inappropriate for the students and or do not reference the Ohio standards The teacher does not plan for the assessment of student learning or does not anslyze student learning data to inform lesson plans The teacher does not use or only uses one messure of student performance The teacher communicates a focus for student learning develops learning objectives that sre appropriate for students and reference the Ohio standards but do not include messuresble goals The teacher explains the characteristics uses and limitations of various diagnostic formative and summative assessments but does not consistently incorporste this knowledge into lesson planning The teacher uses more than one messure of student performance but does not appropriately vary assessment approaches or the teacher may have difficulty analyzing data to effectively inform instructional planning and delivery Follow this same format for each of the sections Instruction and Assessment LESSON DELIVERY Standard 2 Content Standard 4 Instruction Standard 6 Collaboration and Communication Sources of Evidence Formal Observation Classroom Walkthroughs Informal Observations A teachers explanstions are unclear incoherent or inaccurate and sre generally ineffective in building student understa
26. a activation email to the teachers evaluators assistant principals and other appropriate staff for the building Superintendents amp Teachers amp Superintendent Principals P pa other staff Designees User Settings To access the User Settings page click on your name in the top right hand corner You will see a drop down menu Click on User Settings User Settings Username catherine hiltnerP FirstName Catherine Email Address Last Name Hiltner PIN signature Show FIM Changing your password To change your password go to the User Settings page shown below Click on Change Password User Settings Username catherine hiltnerP FirstName Catherine Email Address LastName Hiltner sees Show PIN Change Password When you click on the Change Password link the pop up shown below will appear Change Password Username catherine hiltnerP Old Password Password must be af least 8 characters FPassworn if case sensitive New Password Confirm New Password Submit Changes Cancel Enter your old password Enter your new password twice Click on Submit Changes The screen will indicate your password has been changed Viewing your PIN A PIN will be used to signify completion of a form To view your PIN stay on the User Settings screen Click on Show PIN link as shown below User Settings Username catherine hiltnerP FirstName Catherine Email Address
27. all the items that apply or enter observation notes in the space provided 2 Evaluator Observations Check al items that apply or enter observation notes FOCUS ON LEARNING Standard 4 Instruction Plea ming outcomes and goals are clearly communicated to students ASSESSMENT DATA Standard 3 Assessment Pteacher employs a variety of formal and informal assessment techniques Ps ultiple methods of assessment of student learning are utilized to guide instruction PRIOR CONTENT KNOWLEDGE SEQUENCE CONNECTIONS Standard 1 Students Standard 2 Content Standard 4 Instruction P Lesson content is linked to previous and future learning Content presented is accurate and grade appropriate Teacher connects lesson to reaLlife applications KNOWLEDGE OF STUDENTS Standard 1 Students P Teacher demonstrates familiarity with students background knowledge and experiences LESSON DELIVERY Standard 2 Content Standard 4 Instruction Standard 6 Collaboration and Communication P JTeach er explanations are clear and accurate and use developmentally appropriate strategies P nstruction is developmentally appropriate DIFFERENTIATION Standard 1 Students Standard 4 Instruction instru ction and lesson activities are accessible and challenging for students RESOURCES Standard 2 Content Standard 4 Instruction varied instructional tools and strategies reflect student needs and learning objectives instru ctional materials and resources ar
28. ance Rubric The Formal Observation Performance Rubric form has two sections the formal observation and the performance rubric The following pages will walk you through how to fill out this form To return to the Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the formal observation and performance rubric as well as a way to print this form to PDF Evaluation Form for Mary Teacher MTOO00001 Teacher Formal Observation Performance Rubric VIEW COMMENTS Instructions Evslustors may use the scripting box as a method of collecting evidence during the formal classroom observation A formal observation consists of a classroom visitation of a minimum of 30 minutes s period Evidence is then cat zed on the Teacher Performance Evaluation Rubric and scored holistically This means that evslustors will assess which level provides the but can be an entire lesson or class p nic ands best overall description of the teacher The scoring process is expected to occur upon of each observation cycle The evalustor is to consider evidence gathered during the pre observation conference pecte the observation the post observation conference ss well as informal observations classroom walkthroughs When completing the performance rubric plesse note that evslustors sre not expected to gather evidence on all indicators for each observation cycle L
29. ard This feature will allow you to view and update current staff assignments by LEA and Building This feature will be available in future version of the eTPES System Staff Management User Search Locate user by State ID or Name all LEAs and Buildings Available in a future version The User Search icon will allow you to locate users by State ID or Name This feature will be available in future versions of eTPES Staff Management Issue Resolution Review and approve removal requests for staff rosters Available in a future version The Staff Management Issue Resolution feature will allow you to review and approve the removal requests for staff rosters This feature will be available in future releases of eTPES Staff Management Staff Import There are two different ways to access the Staff Import feature in eTPES The first way is through the Staff Import icon on the Administration tab The other shown here is through the Staff Import icon that is accessible through Staff Management icon Each will bring you to the same page EB Upload staff assignments by LEA and Building IRNs from Excel file Staff Import For complete instructions on how to use the Staff Import feature see the Principal Staff Import page under the Administration tab Principal Evaluator Management The Evaluator Management dashboard will have three features LEA Approved Evaluators Evaluator Assignments Issue Resolution
30. at may be selected by your Superintendent Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 4 900004 change Primary Evaluator Michael Superintendent TS0000004 Building Training School 4 700004 change Evaluators Unassigned Educator Sandy Sammons TRO000004 Your Access Level Educator At the bottom of this page you will be able to upload evidence and artifacts that you would like to have on record regarding your evaluations Evidence Artifacts Add File The following sections will walk you through the steps in the all electronic form workflow Principal Optional Self Assessments The first part of this workflow is the Optional Self Assessment section You have the option to fill out one both or none of the listed self assessment forms Optional Self Assessment Not Started Self Assessment A Status Not Started Principal Only Private Show Details Optional p Start Self Assessment B Status Not Started Principal Only Private Show Details Optional p To begin completion of either of the self assessment forms click Start next to the applicable form item If you choose to skip a self assessment click on the Optional button next to the Start button and a pop up will appear as shown below Optional Self Assessment ot Star 6Self Assessment A This item is optional and may be Principal Only Private skipped Optional P Please
31. ation of Plan iii Evaluator View of Teacher s Step 2 Formative Assessment 1 Evaluation Pre Conference Form 2 Informal Observation 3 Formal Observation Performance Rubric 4 Evaluation Post Conference Planning iv Evaluator View of Teacher Professional Project v Evaluator View of Teacher s Step 3 Student Growth Measures vi Evaluator View of Teacher s Step 4 Summative Evaluation b Principal View Educator Principal Reports Tab j Principal Help Tab Principal Introduction to eTPES In May 2009 the Ohio Principal Evaluation System framework was approved by the State Board of Education and in November 2011 the framework for the Ohio Teacher Evaluation System was approved Ohio s electronic Teacher and Principal Evaluation System e TPES was named as a project in Ohio s Race to the Top Grant 2010 and made possible through RttT funds Work began on the design and development of the project with the vendor RANDA Solutions in November 2011 The goal of the eTPES project is to automate the teacher and principal evaluation frameworks using Web based technology Ohio eI PES will follow the adopted framework components of 50 educator performance and 50 student growth measures The electronic system will allow evaluators and educators secure access to document store evidence and complete the evaluation process in a standard Web browser Steps will lead evaluators through the process and determine educator performance based on performa
32. bert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Completed Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan Status Completed Skipped Completion Process Teacher First Evaluator Closes Show Details Restore w Locked improvement Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional gt Start improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional p Start At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Robert Teacher RTOO00004 Teacher Improvement Plan PRINT TO PDF VIEW COMMENTS Instructions The Improvement Plan is developed when an educator makes below expected growth with his her students AND OR receives an overall ineffective rating or an ineffective rating on any of the components of the OTES evaluation The evaluator should list specific areas for improvement list measurable goals to improve performance describe specific plans of action indicate sources of evidence that will be used to document and describe specific supports and professional development If corrective actions are not
33. click Skip to verify or Cancel to return without changing the status Self Assessment B Skip Cancel Principal Only Private Optional p Start Click Skip to confirm If you choose not to fill out either of the forms you will need to complete this step for both forms ji If you accidentally skip a form you may reverse the action by clicking the Restore button and confirming that you want to restart the process for the form Self Assessment A lf you chose to fill out Self Assessment A click start and that form will appear The top part of the page will allow you to return to the evaluation workflow page when you click on the Evaluation button at the top left of the screen On the right side of the page you will have access to Suggested Guidelines as well as the option to Print to PDF Evaluation Form for Catherine Hiltner TROOOO061 2 Evaluations Principal Self Assessment Form A Instructions Read each standard e NOTE This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form JA This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form Below is a view of Standard 1 Continuous Improvement
34. d Administration Educators Reports Help Se Administration View Instructions PDF Staff Download Create Template File W Staff Upload Select File to Import Staff Upload File Processing Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes Download File Upload Report a Apply Changes Cancel Changes This report will be in an Excel sheet and will give you an opportunity to review the records that will be uploaded to the system as shown below A R N The following records will be uploaded Building IRN state1D Last Name First Name Email Role Principal Evaluator Credential Date Approved TR0000001 Principal Jane Principal No MT0000001 Teacher Mary Teacher No RT0000001 Teacher Robert Teacher No If you go down to the bottom of the Excel sheet you will see an additional tab labeled Errors Staff Selection Record AT M4r gt Staff Selection f Errors Staff Selection Record _ Help Staff Selection __ 2 If you click on this tab it will show any errors or discrepancies that are in the data you input into the system The image below shows the record that has the error A 6 1 Errors for Staff Selection Role Principal Evaluator Credential Date Teacher Evaluator Credential Date Approved to evaluate teachers Remove fr
35. e needs of the principal 1 1 Goal Statement 12 Evidence Indicators 2 GOAL 2 Proficiency on Ohio Srandards for Principals 2 1 Goal Statement 22 Evidence indicators To complete the form fill in each of the sections under the goal listed JM This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Principal will be notified Evaluation Form for Jane Principal TROOO0001 ae Evaluations Principal Professional Growth Plan Suggested Guideline s PRINT TO PDF VIEW COMMENTS instructions As a result of he evaluation process principals and evaluators shouid focus on accelerating and co minh is Ner goal aress 35 identified In he principals evaluation The evaluator shouid recommend professional Gevelonmnent opportuniiles and support the principal by providing resources e g tine fn g principal growth Trough professional evelopment Professional Gevelopment shouid be Individualized to the needs of the principal and specifically relate to Annual Focus Arezs ma NOTE This form is editable by Ure Principal and Evaluator The Principal must complere the form first Upon Principal compladon the Evaluator will be novfed and have access To review sdir tha form Upon Evaluator compladon 1a Principal will be novfied ANNUAL FOCUS DATE AREA FOR PROFE 8 SI
36. e Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Teacher will be notified Entering your PIN below verifies the Teacher and Evaluator have discussed and agreed upon this Growth Plan PIN Completion Teacher has completed this form Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered E Educator Teacher Improvement Plan The Improvement Plan form is editable by the evaluator only Upon evaluator completion the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator will be notified lf the teacher is on an Improvement Plan the Professional Growth Plan form should be skipped by the teacher The form can be restored if needed at a later time or skipped in error To begin the Improvement Plan click on the Start button See below DERAK Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TRO000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Ro
37. e aligned to instructional purposes CLASSROOM ENVIRONMENT Standard 1 Students Standard 5 Learning Environment Standard 6 Collaboration and Communication P Classroom learning environment is safe and conducive to learning Mlinstructional time is used effectively Routines support learning goals and activities ASSESSMENT OF STUDENT LEARNING Standard 3 Assessment Pleacher provides students with timely and responsive feedback Observation Notes The third and fourth part of the form is the Evaluator Summary Comments and the Recommendation for Focus of Informal Observation These sections are required fields 3 Evaluator Summary Comments Comments 4 Recommendations for Focus of Informal Observations Recommendations Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Evaluator PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered E Educator At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher Formal Observation Perform
38. e project will be evaluated in accordance with Standard 7 Professional Responsibility and Growth and any other applicable standards from the Ohio Standards for the Teaching Profession The Project Rubric below and the evaluators comments should be used to determine the rating This rating will be holistically combined with the Observation Rating for the Final Summative Rating Skilled Accomplished T1 Teachers understand uphold and follow professional ethics policies and legal codes of professional conduct The teacher meets etikal and professional respons DiiRies and helps colleagues access and interpret laws and policies and understand reir implications in he classroom The teacher helps shape policy at he local or State ael 7 a The teacher participates in relevant Teachers take responsibilty for engaging In profes ional oaveloamnect activities anc continuous purposeful professional incomorates wnat nashe leas into Instruction development md uses the Onio eesional Develooment e The teacher works collaboratively to determine eeu and Gesign appropriate professional Gevelonmnent Opportunies e The teacher sets data based shorn and long term professional goals and takes action to meet hese goals 73 Teachers are agents of change who seek opportunities to positively impact teaching Quality school improvements and student achievement e The teacher Is achel Involved In professional and communky organizations Mat ad
39. ease contact us at support niet org Teacher Evaluation System Resources Principal Evaluation System Resources OTES Model OPES Model OTES Resources OPES Resources Ohio Standards for Teachers Ohio Standards for Principals Sample Professional Growth Plan OPES Understanding and Using the Standards Superintendent Designee Resources Training Videos Superintendent Designee User Guide Superintendent Designee Video 1 Activating your account and logging in LEA Setup Help Superintendent Designee Video 2 LEA Setup Superintendent Designee Video 3 Staff Import Principal Video 1 Activating your account and logging in Help Documents Support Contact Information There are three different support contacts to select from To ensure you receive the quickest response to your support questions it is important that you contact the correct support team Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education ohio gov lf you have eTPES technical questions please contact us at Online Support Request support OhiolPES com or call 1 877 314 1412 lf you have NIET evaluator credentialing questions please contact us at support niet org For policy related questions you will need to contact_etpes education ohio gov For technical questions regarding the eT PES website you will need to click on the Online Support Request link email Ssupport ohiotpes com or call 1877 314 1412
40. elow You can click on the Provide More Feedback button multiple times to enter additional feedback for that specific screen When you click on the Provide More Feedback button you will be taken to a new screen you will not see the previous information you entered An example is shown below on the right Provide Feedback Help us improve this product Provide more Feedback y Help us improve this product Below is the Feedback screen Click on the appropriate radio button and or enter your comments Click on the Save button at the bottom of the screen to save and submit your feedback ay form ae Cee ore you ith sr ee b eT r upagraea anri cae terior in the aT PTA proriii For esmar mop port ee die an oma ioe poe Areare while ung E lFEZ peee lact suppurhgeholpra cmm or call AE eae Aar uning thie pase ples compas the hrial cureey halra legirongh dog mdma Sereulirel ages Seton are JA This the only screen you will need to press a Save button to save your selections Principal Administration Tab The Administration tab will give you both Building Administration tools as well Data Management tools The Building Administration tools include Staff Management Evaluator Management The Data Management tools include Staff Import SGM Ratings Performance Ratings 0 Catherine Hiltner A LEA and Building Administration Ags View and manage staff assignments by LEA Building Staff
41. en by the Teacher to improve his her performance Indicate the sources of evidence that will be used to document the completion of the Improvement Plan 3 1 Actions to be taken 3 2 Sources of evidence that will be examined The fourth section addresses assistance and professional development 4 Assistance and Professional Development 4 1 Describe in detail specific supports that will be provided as well as opportunities for Professional Development The fifth section should be used to record the date of the Improvement Plan conference and the date you will evaluate the Improvement Plan 5 Dates 5 1 Date of Improvement Plan conference 5 2 Date for this Improvement Plan to be valuated To complete the form enter your PIN which can be found on the User Settings page or by clicking on the F orgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified I have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that have been advised of my performance status it does
42. er an educator s first or last name and click on the search results list item to access their evaluation dats If an educator is not found please confirm they have activated their eTPES account Q Enter 3 or more characters to search Educator Lists View educator lists by LEA and building assignment At the top of the page you will see the academic year LEA and Building information For each educator listed you will see their State ID Last Name First Name Evaluation Type Percent Completion for the evaluation To the right of each listed name there will either be an Edit link or a View link If you are the Primary Evaluator you will be able to edit the the teacher s record and conduct evaluations on the teacher If you are not listed as the Primary Evaluator you will only have to ability to view the teacher s evaluation forms when they are completed Educator Search Academic Year 2013 2014 LEA Training District 1 900001 change Building Training School 1 700001 change Click on View or Edit in the list below to access the staff evalustion data NOTE Only cedentisled and approved evaluators can edit forms for their assigned educator s Educators at Training School 1 700001 Show 10 k search First Previous Next Last Evaluation Type Percent Complete Teacher all electronic forms Teacher all electronic forms State ID Last Name First Name MT0000001 RT0000001 Show 10 Showin
43. future version of eTPES and the user guide will be updated accordingly Principal Evaluations Tab The Evaluations tab will contain your personal OPES evaluation forms for the current academic year OHIO eTP ES pA Sandy Sammons TEACHER sad PRINCIPAL EVALUATION SYSTEM Dashboard Administration Evaluations Educators Reports Help Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Training District 4 900004 change Primary Evaluator Michael Superintendent TS0000004 Building Training School 4 700004 change Evaluators Unassigned Educator Sandy Sammons TRO000004 Your Access Level Educafor Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans Not Started Step 2 Formative Assessment Observation and Examination of Artifacts Not Started Step 3 Performance Rating Rubric Not Started Step 4 Student Growth Measures SGM Not Started Step 5 Final Summative Not Started Evidence Artifacts Available Add File Provide Feedback Help us improve this product The top section of the page will have your LEA and building information your information evaluation model evaluator information and your access level It is important to review this information to ensure its accuracy The workflow shown in this section is for demonstration purposes and is based on the selection of all electronic forms There are other options th
44. g 1 to 2 of 2 entries First Previous Next Last Evaluators If you are missing an educator In this Est please ask your Superintendent Designes or Principal to verify the educator account has been activated and you are assigned as an evaluator for that Individual Provide Feedback Help us improve this product For the example shown above the Principal is the primary evaluator for both of the listed teachers and therefore can Edit both of the teachers records Principal Edit Educator If you are the selected Primary evaluator for an educator you will have the option to edit their evaluation forms When you click the Edit link you will be directed to that educator s Evaluation page The top section of the page will have LEA and building information evaluation model evaluator information and your access level It is important to review this information to ensure its accuracy The workflow shown in this section is for demonstration purposes and is based on the selection of all electronic forms There are other options that may be selected by the Superintendent Educator Search Building Educators Academic Year 20172 2014 Evaluation Tescher all electronic forms aoe er os Model LEA Training District 1 900001 change or Se _ Primary Jane Principal Building Training School 1 700001 change Eo Teacher Mary Tescher MTO000001 Evaluaiors Your Access Evalustor Lewel At the bottom of this page you can upload e
45. he other two forms can be skipped If a educator is on an Improvement Plan then that form is required The Professional Growth Plan can then be skipped by clicking Optional next to the Start button The Improvement Plan Evaluation of Plan will be completed later in the year only if the educator is on the Improvement Plan As shown below the Professional Growth Plan has an Optional button that will allow you to skip the form if you are on the Improvement Plan The Improvement Plan and the Improvement Plan Evaluation of Plan are locked to you initially These forms will be available to you once your evaluator has completed them The evaluator should skip these forms if you are not on an Improvement Plan Step 1 Professional Growth and Improvement Plans Professional Growth Plan Status Not Started Open to Both No Completion Order Show Details Optional p State Nat Stare Improvement Plan Status Not Started Evslustor First Principal Closes Show Details Improvement Plan Evaluation of Plan Status Not Started Evalustor First Principal Closes Show Details lf you are able to skip the optional Professional Growth Plan form based on which plan you are on click on the Optional button and a pop up will appear as shown below Click on Skip to indicate your choice Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Open to Both No Completion Order Optional p Start This item
46. ikewise teachers should not be required to submit additions pieces of evidence to address all indicators The professionalism section of the rubric may use evidence collected during the pre observation and post observation conferences as well as information from the Professional Growth and or Improvement Plan if applicable NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified The first section of this form is the Formal Observation Enter the date time subject of the formal observation Then enter the observation notes All of these items are required fields Formal Observation Date of Observation August 20713 j al mH oo ha ha Ld ho SS Observation Notes Formal Observation Date of Observation Oar 2013 Beginning Time Ending Time subject Observation Notes The Performance Rubric has three sections 1 Instructional Planning 2 Instruction and Assessment 3 Professionalism Each section has standards to be rated Click on the rating you feel applies and below you can enter evidence Instructional Planning FOCUS FOR LEARNING Standard 4 Instruction Sources of Evidence Pre Conference EVIDENCE ASSESSMENT DATA Standard 3 Assessment Sources of Evidence Pre Conference
47. ing At the bottom of this self assessment you have priorities in which you will select two standards that are your priorities for the upcoming year 6 Priorities 6 1 identify two priorities two standards for the upcoming year Pjsta ndard 1 Continuous Improvement Standard 2 Instruction Standard 3 School Operations Resources and Learning Environment Standard 4 Collaboration P Standa rd 5 Parents and Community Engagement Upon completion of each standard you will need to complete the form by entering your PIN which can be viewed on your User Settings page or by clicking on the Forgot your PIN link This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form PIN Completion Enter Principsl PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number 2t Evaluations You can return to the Evaluations workflow page by clicking on the Evaluation button at the bottom left side of the screen Principal Step 1 Professional Growth and Improvement Plans Step 1 of the demonstrated workflow is Professional Growth and Improvement Plans One of the following plans is required e Professional Growth Plan e Improvement Plan lf the educator is on a Professional Growth Plan then that form is required and t
48. ing 1 to 2 of 2 entries First Previous Next Last Evaluators If you are missing an educator in this list please ask your Superintendent Designee or Principal to verify the educator account has been activated and you are assigned as an evaluator for that individual When you click to view a record you will be directed to that educator s evaluation page Notice at the top of the page you will see that you have View Only access DEAETE Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 2 900002 change Primary Thomas Superintendent Evaluator Building Training School 2 700002 change Evaluators Teacher Robert Teacher RT0000002 All of the forms and steps in the observation process will be seen however they will be locked to you Optional Self Assessment Teacher Self Assessment Summary Tool Teacher Only Private Step 1 Professional Growth and Improvement Plans Professional Growth Plan Open to Both No Completion Order Improvement Plan Evaluator First Teacher Closes Improvement Plan Evaluation of Plan Evaluator First Teacher Closes Step 2 Formative Assessment og Observation Template Evaluator Only Private Teacher Professional Project Open to Both No Completion Order Step 3 Student Growth Measures SGM B SGM Educator Percentage Co
49. is optional and may be skipped improvement Plan Please click Skip to verify or Cancel to Evaluator First Principal Closes return without changing the status gt B Improvement Plan Evaluation of Plan Evag or F Evalustor First Principal Closes Principal Professional Growth Plan lf you are on the Professional Growth Plan click on Start and you will be directed to the page below At the top of the page you will see an Evaluations button that will direct you back to your evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Jane Principal TROOO0001 Principal Professional Growth Plan instructions As a result of he evaluation process principals and evaluators shouid focus on accelerating and continuing principal growth Mrougn professional Gevelonment Professional development shouid be Individualized to the needs of the principal and specticailly relate to his her goal aress 35 identified in he principals evaluation The evaluator shouid recommend professional Gevelopment opportunfiles and support he principal Dy providing resources e g time financia Annual Focus Areas may be selected e evaluator 36 appropriate for Mis principa NOTE This form is editable by the Principal and Evaluator The Principal must complete the form first Upon Principal co vatustors comments during conference wath principal and appropriate to th
50. lanning What do We assessment data indicate about student learning needs PRIOR CONTENT KNOWLEDGE SEQUENCE CONNECTIONS Standard 1 Students Standard 2 Content and Standard 4 Instruction What prior knowledge tudents need What are the connec s to previous and future learning How does this lesson nect to students real life experiences and or possible careers How does it connect to other disciplines KNOWLEDGE OF STUDENTS Standard 1 Students What shoukd the evaluator know about the student population How is this a developmentally appropriate learning activity 1 2 Evaluator Comments In each of the sections the Teacher will have the ability to response to the content and their comments will be available in read only format 2 Instruction and Assessment LESSON DELIVERY Standard 2 Content and Standard 4 Instruction How will the goals for leaming be communicated to students What instructional strategies and methods will be used to engage students and promote independent leaming and problem solving What strategies will be used to make sure all students achiewe lesson goals How will content specific concepts assumptions and skills be taught DIFFERENTIATION Standard 1 Students and Standard 4 Instruction How will the instructional strategies address all students learning needs How will the lesson engage and challenge students of all ewels How will developmental gaps be addressed RESOURCES Standard 2
51. led Accomplished Instruction and Assessment and Professionalism clear selection Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Evaluator must complete form first Enter Evalustor PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT No Comments Entered J Educator At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher Evaluation Post Conference Planning The Post Conference Planning form is only accessible by the evaluator The form is private and cannot be viewed by the teacher The form can be skipped lf the evaluator chooses to skip the form click on the Optional button and a pop up will appear Click on Sk ip to make your selection Post Conference Planning Evaluator Only Private Optional p Start This item is optional and may be skipped Please click Skip to verify or Cancel to B Teacher Professional Project return without changing the status Open to Both No Co
52. ls in sections 2 3 and 2 6 In addition enter the dates discussed in section 3 1 1 Type of Growth Plan 1 1 Select the type of Growth Plan Self Directed C Collaborative clear selection 2 Annual Focus These are addressed by the Evaluator as appropriate for this Teacher Goal 1 Area Student Achievement Outcomes for Students 21 Goal 1 Statement Goal 1 Statement entered by teacher 2 2 Goal 1 Evidence indicators Goal 1 Evidence Indicators entered by teacher Comments during conference with Teacher and Evaluator are made appropriate fo the needs of th Evaluator enters comments regarding Professional Growth for Goal 1 Goal 2 Area Teacher Performance on the Ohio Standards for the Teaching Professio 24 Goal 2 Statement Goal 2 Statement entered by teacher 2 5 Goal 2 Evidence indicators Goal 2 Evidence Indicators entered by teacher Commens during comercnce with Teacher and Evaluator are made appropriate Evaluator enters comments regarding Professional Growth for Goal 2 d dates when discussed 91813 and 10 9 13 To complete the form enter your PIN which can be found on the User Settings page or by clicking on the F orgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms This form is editable by th
53. ment Plan conference date Evaluation of Plan conference date recommendation and justification for the recommendation including evidence 1 Improvement Plan 1 1 This Evaluation refers to the Improvement Plan Conference dated 2 Justification for recommendation 2 1 Provide justification for the recommendation indicated below and attach evidence to support the recommended course of action 3 Recommendation 3 1 The improvement plan has been evaluated at the end of the time specified in the plan Outcomes from the improvement plan demonstrate the following action to be taken C Improvement is demonstrated and performance standards are met to a satisfactory level of performance C The Improvement Plan should continue for time specified C Dismissal is recommended clear selection The acceptable level of performance varies depending on the teacher s years of experience Teachers in residency specifically in Years 1 through 4 are expected to perform at the Developing level or above Experienced teachers with five or more years of experience are expected fo meet the Proficient level or above 3 2 If Improvement Plan is to be continued for a specific time enter dates below 4 Conference Date 4 1 Evaluation of Improvement Plan conference date I have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that I have been advised of my performance status it does not necessarily i
54. mote leaming and achievement of all students ESSENTIAL QUESTION Do you share leadership and promote a collaborative leaming culture Consider each of the statements below Choose the response that most accurately represents your performance Standard 5 Parents and Community Engagement Principals engage parents and community members in the educational process and create an environment where community resources support student learning achievement and well being ESSENTIAL QUESTION Do you involve and engage parents and community in the school Consider each of the statements below Choose the response that most accurately represents your performance Upon completion of the standards complete the form by entering your PIN which can be viewed on your User Settings page or by clicking on the Forgot your PIN link JA When completing the self assessment forms not all standards are required for the form to be completed You can return to the Evaluations workflow page by clicking on the Evaluation button at the bottom left side of the screen This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form PIN Completion Enter Principal PI ick Con N below and m too confirm molete Forr click Principal PIN Complete Form Forgot your PIN number 2t Evaluati
55. mply that I agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed To complete the form enter your PIN which can be found on the User Settings page or by clicking on the F orgot your PIN link shown below You also have the ability to add comments to the form These comments are not meant to be a part of the evaluation record rather a way for you to communicate efficiently with your evaluator regarding the forms PIN Completion Evaluator must complete form first Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered E Educator Evaluator View of Teacher s Step 2 Formative Assessment Step 2 Formative Assessment will have the Observation Template which is viewable by the evaluator only It also has the Teacher Professional Project which is optional Prior to starting a new observation Step 2 will look similar to the image below Step 2 Formative Assessment In Progress B a Observation Template Status Completed Evaluator Only Private Show Details Add New Teacher Professional Project Status Not Started Open to Both No Completion Order Show Details Optional b Start Once the Primary Evaluator selects the Add New button a series of forms will appear that will open up the observation proce
56. mprovement Plan Evaluation of Plan Status Completed Skipped Completion Process Evaluator First Teacher Closes Show Details Restore Not Started In Progress es m Continue a Locked a Locked At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen DFTs alsler lae Administration Evaluations Educators Reports Help Evaluation Form for Robert Teacher RTOOO0004 Teacher Professional Growth Plan Y PRINT TO PDF VIEW COMMENTS Instructions The Growth Plan identifies goals based on student learning needs student achievement outcomes for students and teacher performance on the standards self assessment and reflection During the evaluation process record the dates the teacher and evaluator review goals identify evidence indicators and discuss the supports needed to accelerate and continue teacher growth through professional development NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon Evaluator completion the Teacher will be notified When the form opens you will see the information entered by the teacher regarding their two goals and evidence Enter comments regarding professional growth to support these goa
57. n you may need to continue importing your staff eTPES Stafflmport_Template xlsx Read Only Microsoft Excel Home Insert Page Layout Formulas Data Review View Add Ins gt ih tl Calibri 7116 7 B Z U Clipboard Font Alignment Number fe Help for Staff Selection Help for Staff Selection Only one combination of State ID LEA IRN Building IRN and Role is permitted Multiple assignments may be given to the same Staff State ID but must be in different LEA Building IRNs LEA IRN Display of LEA IRN do not modify Building IRN Display of Building IRN do not modify State ID Display of Staff State ID do not modify Last Name Display of Last Name do not modify First Name Display of First Name do not modify 10 Email Email Address 11 Role Role Name please use exact text for each record Teacher Principal Asst Principal HR Administrator Evaluator or General Staff 12 Principal Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID 13 Teacher Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID 14 Approved to evaluate teachers Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified 15 Approved to evaluate principals Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified 16 Remove from r
58. nce rubrics A final summative rating based on the components for principals and teachers will be generated through the system J This eTPES product is undergoing consistent upgrades and not yet complete We are planning improvements based on your input from the feedback forms located at the bottom of many eTPES screens Principal Signing Into eTPES Signing In To sign in to the electronic Teacher and Principal Electronic System eTPES click on the browser on your desktop and go to the eI PES site www ohiotpes com JA eTPES is currently supported on the following browsers IE8 Internet Explorer version 8 or later Firefox 3 6 version 3 6 or later Safari 5 1 version 5 1 or later Chrome Ohio eTPES Login Page x 5 C 5 hitps www chiotpes com You will be directed to the sign in page and asked for your username and password re e r i m ANILINA ah AA Username Password Foret your password Help Enter your username and password and click Sign In to proceed Trouble Signing In You will receive an activation email allowing you to set up your account including your username If you have forgotten your password click on the Forgot your password link eTPES a Mai 4 Peretti Username Username amp required Password Password if required The link will direct you to submit your email address eTPES support will contact you directly with your password and sign in information 1e
59. nd Examination of Artifacts The Formal and Informal Assessments will be unlocked once the primary evaluator begins a new observation Until the new observation is added these items will be locked to the Principal Step 2 Formative Assessment Observation and Examination of Artifacts Not Started B Formal Observation Examination of Artifacts Status Not Started Evaluator First Principal Closes Show Details Locked N a Informal Observation Status Not Started x Evslustor First Principal Closes Show Details Locked Formal Observation Once the Evaluator completes a Formal Observation click Continue to access and complete the form a Er Formal Observation Examination of Artifacts Status In Progress Completion Process Evaluator First Principal Closes Show Details B Continue The Formal Observation will show you the notes given to each standard by the evaluator similar to the image show below Evaluation Form for Jane Principal TROO000001 fe Evaluations Principal Formal Observation Examination of Artifacts Suggested Guideline s H PRINT TO PDF VIEW COMMENTS Instructions This form may be used by the evaluator to document evidence of progress against specific goals Ifthe form is used to support observation ofthe principal by the evaluator the purpose and context for the observation may be identified in advance The form is intended to be used to promote discussion as well as document evidence of progress or lack
60. nding The teacher uses language that fails to engage students is inappropriate to the content and or discourages independent or ceative thinking The teacher fails to address student confusion or frustration and does not use effective questioning techniques during the lesson The lesson is almost entirely teacher directed Teacher explanations are accurate and generally clear but the teacher may not fully clarify information based on students questions about content or instructions for learning activities or the teacher may use some language that is developmentally inappropriste leading to confusion or limiting discussion The teacher re explsins topics when students show confusion but is not slways able to provide an effective alternative explanation The teacher attempts to employ purposeful questioning techniques but may confuse students with the phrasing or timing of questions The lesson is primarily teacher directed The teacher establishes challenging and measurable gosl s for student learning that sligns with the Ohio standards and reflect a range of student learner needs The teacher demonstrates how the gosl s fit into the broader unit course and school goals for content learning and skills The teacher demonstrates an understanding that assessment is a means of evalusting and supporting student learning through effectively incorporating diagnostic formative and or summative assessments into le
61. nfiguration B SGM Educator Ratings Worksheet Step 4 Summative Evaluation B Final Summative Rating of Teacher Effectiveness Evidence Artifacts Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Completed Show Details Status Not Started Show Details Status Not Started Status Not Started Status Not Started Show Details Not Started Not Started In Progress s Add New Not Started Available Spring 2014 Available Spring 2014 Not Started Available Spring 2014 Available Principal Reports Tab JM Currently there are not reports available to see As reports are added to the Principal permission the User Guide will be udpated accordingly Principal Help Tab To access the Help page click on the Help tab on the tool bar The Help page displayed below includes how to get support various documents regarding the OPES OTES framework and the electronic system and a link to the Ohio Department of Education eTPES web page Also included are the Training Videos and this User Manual Help Resources Ohio Department of Education eTPES Web Page Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education chio gov Online Support Request support OhioTPES com or call 1 877 314 1412 lf you have NIET evaluator credentialing questions pl
62. not necessarily imply that I agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed PIN Completion Evaluator must complete form first Enter Evaluator PIN below and click Complete Form to confirm Evaluator PIN Complete Form Forgot your PIN COMMENTS ADD A COMMENT No Comments Entered E Educator Teacher Improvement Plan Evaluation of Plan The Improvement Plan Evaluation of Plan form is to be used by the evaluator at the end of the time specified in the Improvement Plan The form is editable by the evaluator only Upon evaluator completion the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator will be notified To begin the Improvement Plan Evaluation of Plan click on the Start button See below Dashboard Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TRO0000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Completed Step 1 Professi
63. notes regarding the standards addressed in this plan 1 2 Date s improvement area or concern observed What are the dates that these specific improvement areas or concerns were observed 1 3 Specific statement of the concern Areas of improvement What are the areas of improvement 2 Desired Level of Performance List specific measurable goals to improve performance Indicate what will be measured for each goal 2 1 List Goals List of Goals 2 2 Level of Performance Specifically describe successful improvement target s Level of Performance details 2 3 Beginning Dates Beginning Dates 2 4 Ending Dates Ending Dates 3 Specific Plan of Action Describe in detail specific plans of action that must be taken by the Principal to improve his her performance Indicate the sources of evidence that will be used to document the completion of the Improvement Plan 3 1 Actions to be taken actions to be taken 3 2 Sources of evidence that will be examined sources of evidence 4 Assistance and Professional Development 41 Describe in detail specific supports that will be provided as well as opportunities for Professional Development specific supports that are provided 5 Dates 5 1 Date of Improvement Plan conference 9 18 2013 At the bottom of the form you will have the opportunity to complete the form by entering your PIN have reviewed this evaluation and discussed it with my evaluator
64. o the Evaluation Form you will be able to view the evaluator s comments in read only format Evaluation Form for Jane Principal TROO00001 ae Evaluations Principal Improvement Plan Evaluation of Plan Suggested Guideline s 7 PRINT TO PDF VIEW COMMENTS Instructions This form will be filled out by the Evaluator at the end of the time specified in the Improvement Plan The Evaluator will review the Improvement Plan with the Teacher and determine which action is appropriate The Evaluator should provide justification for his her recommendation for action and attach evidence in the space provided NOTE This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified 1 Improvement Plan 1 1 This Evaluation refers to the Improvement Plan Conference dated 9 26 2013 2 Justification for recommendation 2 1 Provide justification for the recommendation indicated below and attach evidence to support the recommended course of action Justification for recommendation 3 Recommendation 3 1 The improvement plan has been evaluated at the end of the time specified in the plan Outcomes from the improvement plan demonstrate the following action to be taken Improvementis demonstrated and performance standards are metto a satisfactory level of performance 3 2 If Imp
65. ocked until the Primary Evaluator completes the the form B Improvement Plan Status Not Started Evaluator First Principal Closes Show Details m Locked lOSES Once the evaluator has completed the Improvement Plan form it will become accessible to you Click on Continue to view the form A Improvement Plan Status Not Started F Evaluator First Principal Closes Show Details Locked When you view the Improvement Plan the evaluator s comments will be in read only format You will only be able to review the comments made by the evaluator Evaluation Form for Jane Principal TROO000001 ae Evaluations Principal Improvement Plan PRINT TO PDF VIEW COMMENTS Instructions An improvement plan is developed when the principal s performance in one or more areas is scored as ineffective or their overall performance is scored as ineffective The purpose of the improvement plan is to identify specific deficiencies in performance and foster growth through professional development and targeted support NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified 1 Improvement Statement List specific areas for improvement as related to the Ohio Standards for the Principals Attach documentation 1 1 Performance standard s addressed in this plan Add
66. of Educator Licensure in order to be fully authenticated Technical Support If your account is already activated and you are experiencing an issue while attempting to access eTPES please contact technical support using our web based request form Online Support Request Logging Off To log off of eT PES click on your name in the top right hand corner of any screen Catherine Hiltner EA Evaluations Educators Reports Help Catherine Hiltner User Settings Principal and Assistant Principal Administrative Functions How to Obtain Access to eTPES At the beginning of the academic year activation emails will be sent to Superintendents and Superintendent Designees who Are listed in ODE s OEDS R system as a Superintendent or Superintendent Designee Have a State Staff I D The activation email will be sent to the email address in the OEDS R system The email will be from no reply ohioptes com Along with important instructions the email contains a link to activate your account and set up your password After successful login to eT PES the LEA Superintendent or Superintendent Designee will be required to complete setup tasks which includes a principal roster review and verification When these tasks are complete the Superintendent or Superintendent Designee will send access via activation email to the appropriate staff in principal roles for the LEA After principals login to eT PES they will send access vi
67. ofessional growth 3 1 Teacher Responses Read Gal Ths Ben has not been answered a2 Evaluator Comments Upon completion of the form the evaluator will have to enter his or her PIN to complete the form This form is editable by the Teacher and Evaluator The Teacher wil review complete the form first Upon Teacher completion the Evaluator wil be notified and have access to review respond to the form Upon Evaluator completion the Teacher wil be notified PIN Completion Enter Teacher PIN Delow and Enter Evaluator PIN below and click Complete Form to confirm Click Complete Form to confirm Teacher PIN Evaluator PIN Compists Form Compiste Form Forgot your PIN number COMN ADD A COMMENT B Educator At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher Informal Observation When you start an Informal Observation you will be directed to the observation form The following pages will walk you through how to fill out the informal observation form To return to the Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the informal observation as well as a way to print this form to PDF orm for Mary Teacher MTOO00001 Teacher Informal Observation Instruc
68. om roster Send activation email Yes No No com Superintendent 07 12 2013 07 12 2013 oved to evaluate principals Teacher Evaluator Credential Date Approved to evaluate teachers Remove from roster Send activation email RowNumber Eror O O Z o 07 12 2013 No 2 Superintendents and Designees must be assigned at the LEA level In this case in the second row and the original template Jane Superintendent has an incorrect role assigned to her that can only be assigned at the LEA level Be sure to check this report before clicking the Apply Changes button to finalize the data JA You will not be able to correct the errors from the error report Once you have reviewed your errors it is very important to go back into the original template and correct the errors Then re submit the template and apply changed Upon review of the data and correction of the errors click Apply Changes to finalize at Administration 3 View Instructions PDF Staff Download Create Template File Staff Upload Select File to Import Staff Upload File Processing Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes Download File Upload Report Cancel Changes You will receive a notification of completion Import complete Now you will be able to access your roster by clicking on the Educators tab on the tool bar and clicking the Educator
69. ompletion the Evaluator will be notified and have access to review respond to the form Upon Evaluator completion the Teacher will be notified There are Suggested Guidelines to guide you through the completion process as well as the ability to print the form in PDF There are three sections to this form 1 Instructional Planning 2 Instruction and Assessment 3 Professional Responsibilities Evaluation Form for Mary Teacher MT0000001 E Educator Teacher Pre Conference Suggested Guideline s PRINT TO PDF VIEW COMMENTS instructions The questions provided are intended to guide Minking and conversation every question may mot be answered or relevent for every odsenation Teachers may choose to wrRe responses or discuss thelr responses during he conference Principals may want to enter notes a5 a record of Teir conversation wih he teacher NOTE This form is editaba by the Teacher and Evaluaror The Teacher will reviewscomplere the form first Upon Teacher compledion tre Evaluaror will be novfied and have access TO reviewrespond To th form Upon Evaluaror compisvion tre Teacher will be novfied 1 Instructional Planning FOCUS Standard 4 Instruction What is the focus for the What content will students understand What skills will they demonstrate What standards are addressed in the planned instruction Why is this learning important ASSESSMENT DATA Standard 3 Assessment nent data was examined to inform this lesson p
70. on 1 6 communicate the expectation of high learning and achievement for all students Never Rarely amp Sometimes Frequently Always clear selection 1 7 luse my knowledge of the Ohio Standards for the Teaching Profession to support teachers professional growth Never A Rarely Sometimes Frequently Always clear selection 1 8 articulate well defined beliefs about teaching schooling and learning in response to the environment and levels of student achievement Never amp Rarey Sometimes Frequenty Always clear selection The next four standards will follow the same format as Standard 1 Standard 2 Instruction Principals support the implementation of high quality standards based instruction that results in higher levels of achievement for all students ESSENTIAL QUESTION Are you the instructional leader for the school Consider each of the statements below Choose the response that most accurately represents your performance Standard 3 School Operations Resources and Learning Environment Principals allocate resources and manage schoo operations fo ensure 2 safe and productive leaming environment ESSENTIAL QUESTION Do you act to create and ensure a nurturing safe schoo environment Consider each of the statements below Choose fhe response that most accurately represents your performance Standard 4 Collaboration Principals establish and sustain collaborative leaming and shared leadership to pro
71. on and clear goals for their schools and ensure continuous progress toward achieving the goals ineffective Developing Sang Accomplished 1 1 Principais faciittate the articulation and realization of a shared vision of continuous improvement 1 2 Principais Isad the process of setting monitoring and achieving specific and challenging goats that refiect high expectations for all students and staff 1 3 Principais kad the change process for continuous improvement 1 4 Principais anticipate monitor and respond to educational developments that affect school Issues and environment 1 5 Evidence STANDARD 1 SUMMARY 1 6 Please specify the overall rating for this standard At the bottom of each standard there will be a section for the evaluator to enter evidence as well as a summary overall rating for each standard As you scroll down the page you will see each of the standards and a summary with an overall rating At the bottom of the page enter your PIN to complete the form This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane
72. onal Growth and Improvement Plans In Progress Professional Growth Plan Status Completed Skipped z Completion Process Teacher First Evaluator Closes Show Details Restore w Locked improvement Plan Status Completed Completion Process Evaluator First Teacher Closes Show Details improvement Plan Evaluation of Plan Status Not Started Completion Process Evaluator First Teacher Closes Show Details Optional b Start At the top of the page you will see an Educator button that will direct you back to the teacher s evaluation page You will also have Suggested Guidelines and the option to Print to PDF on the right side of the screen Evaluation Form for Robert Teacher RTOOO0004 Teacher Improvement Plan Evaluation of Plan 2 PRINT TO PDF VIEW COMMENTS Instructions This form will be completed by the Evaluator at the end of the time specified in the Improvement Plan The Evaluator will review the Improvement Plan with the Teacher and determine which action is appropriate The Evaluator should provide justification for his her recommendation for action and attach evidence in the space provided NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified This form has four sections which are viewable below The evaluator will indicate the Improve
73. ons Self Assessment B If you chose to skip Self Assessment A you have a second option Self Assessment B To begin click start and that form will appear The top part of the page will allow you to return to the evaluation workflow page when you click on the Evaluation button at the top left of the screen On the right side of the page you will have access to Suggested Guidelines as well as the option to Print to PDF Evaluation Form for Catherine Hiltner TROOO0061 2t Evaluations Principal Self Assessment Form B Instructions Read each element within the standard to determine whether this standard is an areas of strength or an area of growth Record evidence to support your overall rating for each standard x 4 in the space provided hen look at the standards holistically and identify two priorities two standard areas for the co ming yesr NOTE This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form This form has five standards for the self assessment which request that you indicate whether each sub standard is an Area of Strength or an Area of Growth To clear the selection click on the clear selection link next to each choice Standard 1 Continuous Improvement Principals help create a shared vision and clear goals for their schools and ensure continuou
74. oster Remove from roster enter yes in the column to remove the staff assignment at the specified IRNs 17 Send activation email Send eTPES system activation email enter yes in the column wwn ou amp wh Once you have completed the form go to File and then Save As We recommend saving this template to your Desktop You will then scroll down on the Staff Import page and click the Select a File button to find the document you just saved DERIO LE Administration Educators Reports Help at Administration View Instructions PDF Staff Download Create Template File Get another template Staff Upload Select File to Import Click Select a Staff File to pakani ints S Staff template W Selecta file Staff Upload File Processing Provide Feedback Help us improve this product Once you have selected the correct file you will then click Submit for Processing Dashboard Administration Educators t Administration View Instructions PDF Staff Download Create Template File Staff Upload Select File to Import Click Select a Staff File to choose a valid eI PES Staff template ar Selecta file Next click Submit for Processing to begin the upload process d Submit for Processing Staff Upload File Processing The eTPES system will process the changes and additions you have made to the template Before you apply those changes click on Download File Upload Report Dashboar
75. progress 1 3 Project approval date 1 4 Project evaluation date The second section is the Approval Considerations section Approval Considerations 2 1 Proposed Project Describe the scope of your proposed Professional Growth Project Which Standards for the Teaching Profession are you focusing on for this project 2 2 Timeline What is the anticipated timeline for completion of this project 2 3 Data Collection What evidence and artifacts will you collect to demonstrate progress on this project 2 4 Anticipated Impact Describe how your involvement in this project will contribute to your professional growth and to student learning The third section is the Evaluations Considerations a EVALUATION CONSIDERATIONS Evaluator As you evaluate this project please address some or all of the following points in your comments Standards or standard area of the rubric that apply for this teacher Relevance of project to teacher interest and effort demonstrated by the teacher in this project Outcomes that benefit student leaming impact of project on school district community 3 1 Comments Part of the Evaluation Considerations is the Evaluator Rating J The project rating shown below and the evaluator s comments should be used to determine the rating This rating will be holistically combined with the Observation Rating for the Final Summative Rating 3 2 Evaluator Rating Once the project has been completed th
76. rdingly Not Started Step 3 Student Growth Measures SGM B SGM Educator Percentage Configuration B SGM Educator Ratings Worksheet Evaluator View of Teacher s Step 4 Summative Evaluation Step 4 Summative Evaluation is a feature that will be available in the Spring of 2014 Training for this feature will begin in February of 2014 and the User Guide will be updated accordingly Not Started Step 4 Summative Evaluation B Final Summative Rating of Teacher Effectiveness Principal View Educator lf you are not the primary evaluator for a specific teacher you will only have the ability to view an educator s record The example below shows what it will look like to only have the ability to view an educator s record Click Vi ew to access the record Dashboard Administration Evaluations Educators Reports Help Educator Search Academic Year 2013 2014 LEA Training District 2 900002 change Building Training School 2 700002 change Click on View or Edit in the list below to access the staff evaluation data NOTE Only credentialed and approved evaluators can edit forms for their assigned educator s Educators at Training School 2 700002 Show 10 ie Search First Previous Next Last State ID Last Name First Name Evaluation Type Percent Complete RT0000002 Teacher Teacher all electronic forms SLLISLISS SILLS IFS MT0000002 Teacher Teacher all electronic forms VLLLLLLELES ALLL IIIA Show
77. rformance and to sppropristely identify areas for professional development Developing Skilled The teacher uses a variety of strategies to communicate with students and families and collaborate with colleagues but these approaches may not always be appropriate for a particular situation or achieve the intended outcome The teacher understands and follows district policies and state and federal regulations sts minimal level The teacher identifies strengths and sress for growth to develop and implement targeted goals for professional growth Accomplished The teacher communicates effectively with students families and colleagues The teacher collaborates with colleagues to improve personal and team practices by facilitating professional dialogue peer observation and feedback peer coaching and other collegial learning activities The teacher meets ethical and professional responsibilities and helps colleagues access and interpret laws and policies and understand their implications in the classroom The teacher sets and regularly modifies short and long term professional goals based on self assessment and anslysis of student learning evidence At the bottom of the form you will need to indicate an Overall Rating of one of the following e Ineffective e Developing e Skilled e Accomplished Overall Rating Combined rating for all three sections Instructional Planning Ineffective Developing Skil
78. rovement Plan is to be continued for a specific time enter dates below n a The form will also record the conference dates that the form was discussed When you have reviewed the evaluation and discussed it with your evaluator you will enter your PIN to complete the form 4 Conference Date 4 1 Evaluation of Improvement Plan conference date 9 27 2013 have reviewed this evaluation and discussed it with my evaluator Entering my PIN below indicates that have been advised of my performance status it does not necessarily imply that agree with this evaluation The evaluator s PIN on this form verifies that the proper procedures as detailed in the local contract have been followed This form is editable by the Evaluator only Upon Evaluator completion the Principal will be notified and have access to view the form After the Principal enters the PIN and clicks on the completion button the Evaluator will be notified PIN Completion Evaluator has completed this form Enter Principal PIN below and click Complete Form to confirm Principal PIN Complete Form Forgot your PIN number COMMENTS ADD A COMMENT Jane add a comment here to communicate more effectively with the educator Superintendent You have the ability to add any comments to facilitate communication with your evaluator as well as see any comments your evaluator made on the form Principal Step 2 Formative Assessment Observation a
79. s Status Not Started Show Details Not Started Not Started Evaluator View of Teacher Self Assessment Optional Self Assessment Status Not Started Teacher Only Private Show Details B Teacher Self Assessment Summary Tool 1 This form is private and only accessible by the Principal The Evaluator cannot view or edit this form Upon completion the Evaluator will be notified the form is complete but will not be able to view or edit the form Evaluator View of Teacher s Step 1 Professional Growth and Improvement Plans Step 1 of the demonstrated workflow is Professional Growth and Improvement Plans One of the following plans are required e Professional Growth Plan e Improvement Plan lf the teacher is on a Professional Growth Plan then that form is required and the Improvement Plan forms can be skipped by the evaluator If the teacher is on the Improvement Plan then those forms are required The teacher can skip the Professional Growth Plan by clicking Optional next to the Start button The Improvement Plan Evaluation of Plan will be filled out later in the year only if the teacher is on the Improvement Plan As shown below the Professional Growth Plan has an Optional button that can be skipped if the educator is on on the Improvement Plan The Improvement Plan and the Improvement Plan Evaluation of Plan is locked initially to the teacher These forms will be available to the teacher once the e
80. s button shown below 1 Users with a role of General Staff will not be evaluated in eTPES and do not display in the Educators lists Dashboard Administration Academic Year 2013 2014 Educator Quick Search Enter an educator s first or last name and click on the search results list item to access their evalustion dasta If an educator is not found please confirm they have activated their eTPES account Educator Lists AX View educator lists by LEA and building assignment Educators Provide Feedback Help u s improve this product 1 Any user data that is uploaded to the eTPES system through this feature will be considered accurate and real data Therefore any upload for an LEA or building based import MUST be comprehensive to avoid automated removal of staff that is not intended Principal SGM Ratings Upload SGM ratings for Vendor Assessment 5LO Other and Shared Attribution from Excel File Available in a future wersion The SGM Ratings icon will allow you to upload SGM ratings for Vendor Assessment SLO Other and Shared Attribution from an Excel file This feature will be available in a future version of the eTPES system and the user guide will be updated accordingly Principal Performance Ratings Upload performance ratings from Excel file Available in a future version The Performance Ratings icon will allow you to upload performance ratings from an Excel file This feature will be available in a
81. s progress toward achieving the goals 1 1 Articulation and realization of a shared vision of continuous improvement AreaofStrengh i Area of Growth 1 2 Process of setting monitoring and achieving specific and challenging goals that reflect high expectations for all students and staff Area of Strength Area of Growth clear selection 1 3 Leading the change process Area of Strength Area of Growth clear selection 1 4 Anticipating monitoring and responding to educational developments that affect schools issues and environment Area of strength A Area of Growth clear selection 1 5 Evidence to support rating Here is the evidence supporting my rating Each subsequent standard will be assessed in the same format Standard Z Instruction Principals support the implementation of high quality standards based instruction that results in higher levels of achievement for all students Standard 3 School Operations Resources and Learning Environment Principals allocate resources and manage school operations fo ensure a safe and productive leaming environment Standard 4 Collaboration Principals establish and sustain collaborative leaming and shared leadership to promote leaming and achievement of all students Standard 5 Parents and Community Engagement Principals engage parents and community members in the educational process and create an environment where community resources support student learning achievement and well be
82. ss to be completed Step 2 Formative Assessment In Progress Observation amp Examination of Artifacts Pre Conference Status Not Started Open to Both No Completion Order Show Details Optional p Start Informal Observation Status Not Started Evaluator First Teacher Closes Show Details Formal Observation Performance Rubric Status Not Started Evaluator First Teacher Closes Show Details Post Conference Planning Status Not Started Evaluator Only Private Show Detsils Optional gt Start Status Not Started Teacher Professional Project Sta Open to Both No Completion Order Show Details The following sections will explain each part of the process in detail Evaluation Pre Conference Form The Pre Conference form must be completed by the teacher first and then the evaluator will close it If you need to skip the form click on the Optional button and a pop up will appear Click on Skip to make your selection r Pre Conference Open to Both No Completion Order n Optional p Start This item is optional and may be skipped Please click Skip to verify or Cancel to hout ct return without changing the status B Informal Observation Evslustor First Teacher Closes If you choose to complete the pre conference form you will be directed to the form s page similar to the one show below 1 This form is editable by the Teacher and Evaluator The teacher will review complete the form first Upon c
83. sson planning The teacher employs a variety of formal and informal assessment techniques to collect evidence of students knowledge and skills and analyzes data to effectively inform instructional planning and delivery Teacher explanations are clear coherent and precise The teacher uses well timed individuslized developmentally appropriate strategies and language designed to actively encourage independent cestive and citical thinking including the appropriate use of questions and discussion techniques The teacher sccurstely anticipates confusion by presenting informastion in multiple formats and clarifying content before students ask questions The teacher develops high level understanding through effective uses of varied levels of questions The lesson is student led with the teacher in the role of facilitator Professionalism PROFESSIONAL RESPON SIBILITIES Standard 6 Collaboration and Communication Standard 7 Professional Responsibility and Growth Sources of Evidence Professional Growth Plan or Improvement Plan Pre Conference Post Conference daily interaction with others EVIDENCE Ineffective The teacher fails to communicate clearly with students and families or collaborate effectively with professional colleagues The teacher fails to understand and follow regulations policies and sgreements The teacher fails to demonstrate evidence of an ability to accurately self assess pe
84. tions This form serves as a record of an informal walkthrough by the teachers evaluator The evaluator will likely not observe all the teaching elements listed below in any one informal ob evaluator may use the checklist format or the open ended text box below ocument the informal observation The chart below has elements indicators organized by standard areas to assist of to do al ob at org y sta areas to thinking about how the evidence applies to the rubric This record slong with records of additional informal observations will be used to inform the summative evalustion of the teacher NOTE This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks on the completion button the Evaluator will be notified JA This form is editable by the Evaluator only Upon Evaluator completion the Teacher will be notified and have access to view the form After the Teacher enters the PIN and clicks the completion button the Evaluator will be notified The first section of this form is the observation information including the date time and subject 1 Observation Information 1 1 Date of walkthrough August 2013 ot 1 Observation Information 1 1 Date of walkthrough 09 16 2013 1 2 Beginning time 1 3 Ending time 1 4 Subject The second section is the Evaluator s observations You will need to check
85. trict 4 900004 change Primary Evaluator Sandy Sammons TR0000004 change Building Training School 4 700004 change Secondary Evaluators change Educator Robert Teacher RT0000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Teacher Self Assessment Summary Tool Status Not Started a Completion Process Teacher Only Private Show Details w Locked A pop up will appear listing the LEA approved evaluators To make the changes click the checkbox next to the new evaluator and then click Apply JA The list will only include LEA approved evaluators for the building that the teacher or educator is located Now listed as the Primary Evaluator is Donna Evaluator Your Access Level shows that Jane Superintendent can only view the record Assign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evaluator Donna 472200983 School A Evaluator superintendent Jane 774677621 Demonstration District 1 Practice Superintendent Cancel In selecting the Secondary Evaluator perform the same actions in selecting the Primary Evaluator To save the changes to your selection click Apply 1 You are able to select more than one Secondary Evaluator per educator using the checkboxes next to the names listed You may remove a currently assigned secondary evaluator by removing the check next to the evaluator s name
86. valuator has completed them Step 1 Professional Growth and Improvement Plans N Professional Growth Plan Open to Both No Completion Or Status Not Started Show Details Optional Status Not Started Show Details Optional mprovement Plan Evaluation of Plan Evsalustor First Teacher Closes Status Not Started Show Details Optional The following sections will explain each form in depth Teacher Professional Growth Plan The Professional Growth Plan form must be completed by the teacher first The form will be locked for the evaluator until the teacher has completed the form Upon teacher completion the evaluator will be notified and have access to review edit the form Upon evaluator completion the teacher will be notified Dashboard Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training District 4 900004 change Primary Evaluator Sandy Sammons TRO000004 change Building Training School 4 700004 change Secondary Evaluators Unassigned i change Educator Robert Teacher RTO000004 Your Access Level Evaluator Evaluation Forms Collapse All Expand All Optional Self Assessment Step 1 Professional Growth and Improvement Plans Not Started In Progress Professional Growth Plan Status Not Started Completion Process Teacher First Evaluator Closes Show Details ad
87. ve the ability to change are Email Role 1 The Evaluator credential dates are provided to eTPES by NIET If there is no date in the field the user is not eligible to be assigned as an evaluator in eT PES The columns for approving evaluators may only be edited by Superintendents and Superintendent Designees Remove from roster Send activation email All other fields will be populated based on the information provided by the state system When you need to add a user scroll down to the end of the list and copy and paste the LEA IRN and Building IRN to the rows needed for additional users Then manually enter their state ID last name first name email role and corresponding yes no entries for the remaining columns 1 The Role recorded must be a valid role ID TEACHER PRINCIPAL ASST PRINCIPAL HR ADMINISTRATOR EVALUATOR GENERAL STAFF lf you need to remove an educator from your roster DO NOT delete the row that educator is entered on rather change the Yes No answer under Remove from Roster from No to Yes The Credential Date preceding the Approve to Evaluate column is provided to eTPES by NIET lf there is no date in the preceding field you must keep the approved to evaluate field set to NO until a valid credential date is provided by NIET Removing and Adding a User To remove a user from your LEA go to the Remove from Roster column on the template The default to this column is to have the field
88. vence teaching and kaming e The teacher takes a leadership role In department school district state and professional organizations decision making acies such 35 Curriculum Gevelonment staf Gevelopment or policy Gesign e The teacher faclikates he Gevelonment of efkacy the Delle Mat teachers can Impact he achievement of all students among offer teachers in thelr school district EVIDENCE The last section is the Project Rating which is a required field 4 Project Rating Skilled Accomplished Upon completion of the form the evaluator will have to enter his or her PIN to complete the form NOTE This form is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator wil be notified and have access to review edit the form Upon Eval completion the Teacher wil be notified PIN Completion one Teacher PIN Evaluator PIN Complete Form Compiste Form Forgot your PIN number COMMENTS ADO A COMMENT At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher Evaluator View of Teacher s Step 3 Student Growth Measures Step 3 Student Growth Measures is a feature that will be available in the Spring of 2014 Training for this feature will begin in February of 2014 and the User Guide will be updated acco
89. vidence and artifacts to have on record regarding the evaluations Evidence Artifacts Add File The following sections will address the steps that are related the Option 1 workflow which includes all electronic forms and is the OTES model only Changing the Evaluators 1 The following roles have the ability to modify the Primary and Secondary Evaluators assigned to an educator in their LEA Building e Superintendent e Superintendent Designee e HR Administrator e Principal The Principal will only have access to the building for which they have the Principal permission for updating evaluators They will not be able to update the evaluator s assigned to their own OPES evaluation At the top of the Evaluation page you will see the evaluation information for that educator including their Primary and Secondary Evaluators listed In the screenshots below Jane Superintendent is listed as the current Primary Evaluator while the Secondary Evalutator is unassigned To change the Primary Evaluator to another evaluator click on the change link outlined in red below To change or add a Secondary Evaluator click on the change link next to the assigned Secondary Evaluators J M You must select at least one Primary Evaluator per educator DE Taleler ige Administration Evaluations Educators Reports Help Educator Search Building Educators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Training Dis
90. y the Evaluator The Teacher cannot view or edit this form Upon completion the Teacher will not be notified the form is complete and will not be able to view or edit the form PIN Completion Evaluator PIN Complete Form Forgot your PIN number At the bottom of the page there is a section to add comments These comments are not meant to be a part of the observation record rather a means of communicating more efficiently with the teacher Evaluator View of Teacher Professional Project The Teacher Professional Project form is available for both the teacher and the evaluator to complete and can be skipped If you choose to skip the form click on the Optional button and a pop up will appear Click on Skip to make your selection 3 Teacher Professional Project Open to Both No Completion Order This item is optional and may be Optional p Start skipped Please click Skip to verify or Cancel to return without changing the status Step 3 Student Growth Measures SGM Cancel B SGM Educator Percentage Configuration When you start the Teacher Professional Project form you will be directed to the form shown below To return to the Educator s Evaluation page click on the Educator button at the top left side of the screen There are suggested guidelines to guide you through filling out the Teacher Professional Project form as well as a way to print this form to PDF Evaluation Form for Mary Teacher MT0000001

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