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Projects - Karnataka State Police Housing

1. Home Tasks Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log off Micro Project l New Task s L Save Chang Web Access Manage my to do lists KI nites in Pre Activities in Projects E View Options Filter Group Search X Delete Insert Notes amp Q bs Ta View projects in Project Center Analyze projects in Portfolio Analyzer Model projects with Portfolio Modeler Create a new personal or shared to do list Manage my to do lists To do list options Y E nternet a Astart 4 S A KPH help doc E Microsoft Proj EfJoutiook calendar Sycms EA ksPHC complaint gp Miscellaneous Fi Q B 12 53 am Figure 26 To Do List Options Transfer a to do list to another team member If you transfer a to do list to someone else that person becomes the to do list owner and can work with the list for example by completing and delegating the list s tasks or updating and deleting tasks e In the side pane click To do list options e On the next page under First choose a to do list select the to do list you want to transfer e Under Transfer this to do list in the Transfer ownership of this to do list to box select the person you want to transfer the to do list to e Click Save If necessary you can rename the to do list Under Rename this to do list in
2. ON OO amp wN ae 17 I z M 4 gt Mh Sheeti Shest2 Jal gt EE fink Zone Z javascript OpenExcelFile mbbooktemplate O T ag intenet Astart 7 S A wariscelancous E microsoft Proj CAKSPHC Proj_ amp FinancialMamt E httpitipms ts Sjhttp oms DBC AEHGS 03 31 em Figure 59 View Upload MB Book This page helps you to view or upload MB Book of a particular project To work with a particular project first select the project name from the drop down list And then click on the link which is View Upload MB Book The View Upload MB Book page appears on the screen Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer laj x File Edit View Favorites Tools Help Ea SBak gt O A Qsearch Favorites media B 4 St a we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10013 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations z 60 Links Collaboration Reportmgmt E mail Log off Help amp www ksphc org eet Financial Management o Financial Mgmt gt gt View Upload MBBOOk zj View Upload MBBOOk Project Name AKKUR 14 PC QUARTERS Local Path Browse Description Upload Size Date File Name KB Uploaded View Copy User Description wednesday EE gt i A h A Bill
3. 4 Back Send Cancel P E Done p E interet Astart 4 A KsPHC help doc micros E Microsoft Project Web EfJoutiook calendar bmp P aS 02 57 am Figure 22 Projects In the Project Center you can view portfolios of projects or individual projects You can see either summary information about multiple projects or detailed information about individual projects To do lists are lists of tasks that are not associated with a project but that you want to track You can use a to do list to break an assigned project task into smaller tasks to manage an informal team project or to track a personal project You can assign to do list tasks to other resources You can also promote a to do list to a project View Projects in Project center You can view projects that have been published to Microsoft Project Server You can see summary information about multiple projects and review detailed information about specific projects e In the side pane click View Projects in Project Center e Inthe Choose a view box click the view that contains the information you want e The chart portion of the Gantt Chart displays each project as a summary Gantt bar Different fields are displayed in the sheet portion of the view depending on the view you choose e To view a subset of the listed projects or to organize them into groups click Filter Group Search and then select the appropriate options Project Center views disp
4. G 2 o 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Karnataka Government Undertaking No 59 Richmond Road Bangalore 560025 User Manual Project Management System Microsoft Project 2002 Table of Contents Introduction Introduction C amp MD s Vision Introduction to Project Management What Is a Project What Is Project Management Understanding the Project Management Process Overview of KSPHC PMS Overview of KSPHC PMS Stakeholders and their roles KSPHC operational hierarchy Block Diagram of Software Usage Block Diagram of Software Usage Users Email Access Control Guidelines Introduction to Microsoft Project 2002 What is Microsoft Project Microsoft Project Professional 2002 Working with Microsoft Project Professional 2002 as an Enterprise Client Introduction to Project Server 2002 Project Server and Web Access Getting Started with Microsoft Project Web Access Project Server Menus Documentation on Customization of Project Server for KSPHC PMS Customized menus Interface to the KSPHC Website Conclusion Introduction Introduction KSPHC White Paper Over the Years KSPHC Karnataka State Police Housing Corporation has served the needs of the Police community by building quality projects The drawbacks of their paper based approach was that it required KSPHC employees to do a lot of paper work for recording of the Progress of the tasks of various KSP
5. Activitiestia Horne Use this page to set e mail notifications for tasks issues documents and status reports Also use this page to set e mail reminders for you 9 own tasks and status reports Home Page i Pe E mail me when Set my e mail notifications and reminders I 1 receive a new task assignment in my projects Set e mail reminders for my I 1 receive a new to do list task assignment resources I my project tasks are modified IT my to do list tasks are modified Or my project issues change IV A new issue is assigned to me IV my issues are updated I A new issue is created I An issue is updated Or my project documents change I A new document is uploaded IT A document is updated I A document is deleted Or one of my resources M submits new tasks M Delegates tasks M Updates tasks M submits working time and nonworking time changes You can set e mail reminders for your own tasks and status reports gt Internet a o Astar A e A Sms amiscellaneous Files m f KSPHC_help doc Mic Z Microsoft Project Ef pmchomepage bmp E aB 02 34am Figure 13 Set e mail reminders for my resources You can use this page to set e mail reminders for resources about their tasks or status reports You can define under what conditions Microsoft Project Server sends team members or managers e mail messages about their assignments status reports or other proj
6. Done Internet el ei start dea fi KSPHC_help E Microsoft Pra SZloutlook calen Ems EJKSPHC Compl Miscellaneous cannot find z fi BGS 12 22AM Figure 23 Create a New Personal or Shared to do list A to do list is a named collection of tasks that are tracked and managed entirely in Microsoft Project Server Unlike projects to do lists don t support scheduling features such as dependencies outlining and calendars The tasks in a to do list can have start and due dates and resources can be assigned to them but the time resources spend on these tasks isn t accounted for in projects or other to do lists To do lists are easy to use and work well for small informally structured projects or personal projects For large or complex projects Microsoft Project is a better solution To do lists can be promoted into Microsoft Project projects from the to do list options page You can create a to do list on Microsoft Project Server to track personal tasks or small projects that don t need formal scheduling To allow any user to view the list click Anyone In the side pane click Create a personal or shared to do list On the next page in the To do list Name box type a name for your list Specify users who can view this list To allow only the people working on its tasks to view the list click All resources who are assigned tasks from this to do list To create a personal to do list click Me only
7. project EMicroso S WIRD 04 47PM Figure 42 e Edit Update On this page you can select the Scheme which you want to edit from the Select Scheme Name dropdown list Make the changes required and save s Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer le x File Edit View Favorites Tools Help Back gt O A A Qsearch Favorites meda D Si S we Address ja http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 z ed Go Links 2 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportmMgmt E mail Log off Help om E k h Gp re tepne ora Project Management o a Project Management gt gt Scheme Management gt gt Edit Update Scheme Entry Form Select Scheme Name Select Scheme z Scheme Name E Scheme Budget Rs D Funding Agency H A Initial Amount Rs C Withdrawal Amount E E Rs UptoDate WithDrawal D Ul Rs Spent Amount Rs V Balance Amount Rs E E No of Proposed Qtrs E No of Res Qtrs E No of Non Res Qtrs D Ea me Ene 1 ep anternet PMstart H SS ooriscela E microsof SIKSPHC_ H Financial ERAAGA E erought project Z microso SMACK AHS 04 47 em Figure 43 e View On this
8. Back gt gt O A A Qsearch GFavortes Smeda B 3 a a Address E http pmsbkup projectserver Shell CustPage asp PageID 10032 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates ProjectMgmt FinancialMgmt Collaboration Email Log Off Help PAN 18 www ksphc org Report Management Report Mgmt gt gt Generalised Query Contractor Name None H DistictName Noe 4 Project Name None z Scheme Name z Package Name None 3 None A Project Status I District Name I Contractor Name I Project Status I Other Type of Qtrs I Govt Order No Date I Project Name _ Type of Building I Agreement No amp Date _ I Residential Non Residential I Client I Funded By I Package Name I Division Executing the work I Scheme Name I Stage of Work Last MileStone complete I Extent Of Land Available I No of PC Qtrs I Circle Offices I Area Weightage I Building Plinth area I No of SI Qtrs F sppo T pro I No of Floors in Each Building I Tender Premium I No of Building I Police Stations I OutPosts I Commissioner Office I Amount Deposited I Upto Date Expenditure I Estimate Project Cost I Amount Put To Tender I Cost Per Sqm I Contract Amount Site Handed Over On Gann A I 9 irrcstedt sites sum Pstart e A
9. Click Next e On the next page enter the names and details for tasks you want to include on your to do list e Click Save New Task s 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer T I x File Edit View Favorites Tools Help Back gt O A A GQsearch Favorites Emedia D 3 SI S we Address http pms ksphc ora projectserver Tasks NewTaskList asp _oid 1 z Go Links ER Home Tasks Resources Updates Admin ProjectMgmt FinancialMgmt Collaboration Reportmgmt E mail Change Password Log off Microsoft Project Web Access Create a new personal or shared to do list a About to do lists Activities in Projects View projects in Project Center A to do list is a named collection of tasks that are tracked and managed entirely in Microsoft Project Server Analyze projects in Portfolio Unlike projects to do lists don t support scheduling features such as dependencies outlining and calendars The tasks in a to do list can ha Analyzer start and due dates and resources can be assigned to them but the time resources spend on these tasks isn t accounted for in projects or o Model projects with Portfolio to do lists Modeler To do lists are easy to use and work well for small informally structured projects or personal projects For large or complex projects Micro Create a new personal or Project is a better solution To do lists can be promoted into
10. There are two more operations accessible through the Show List and Search buttons e Show List To edit the entries which were already saved click the Show List button Now Update Page appears with the rates for all the tasks and information related to each task for all nine circles You can select a particular all circle s from the Select The Name Of The Circle dropdown list You can edit the information and save it by clicking the Save button osoft Project Web Access pms ksphcord heres eee aera etx File Edit View Favorites Tools Help Back gt A A Qsearch GyFavorites Meda E 4 Sf S we KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration ReportMgmt E mail Log off Help Cm f k he LAJ www ksphc org Project Management o A Project Management gt gt Scheduled Rates Entry Form gt gt Update Page UPDATE FORM Select The Name Of The Circle a CIRCLES z Total Number of Records Found gt 2217 Page 1 of 23 123456789 10 11 12 13 14 15 16 17 18 19 20 Page ae cea cancers ce ee No 2S5rm thick and honne wood fully panelled shulters with styles and rails vrs 0 10 5 10 5 of 30mm thick and with 25mm thick panels Aluminium painting of approved make and 2 quality two coats for GF SqMtrs 137 1 6 31 5 31 5
11. Project Manger on machine 2 Choose account fa Cancel Figure 2 Project Server accounts selection To access an alternate Microsoft Project Server to the default account 1 Start Microsoft Project 2002 Professional 2 Cancel the opening dialog box that asks for a password if it is presented given in figure 1 Select a connection from the list of servers 4 Click the Connect button The enterprise global template is opened from the server identified in the profile and the enterprise features are enabled based on your permissions to that server Windows Authenticated Accounts Users with Microsoft Windows accounts do not get the opportunity to cancel the login dialog so they will need to change Microsoft Project Professional to manually control the connection state The option can be seen in Figure 3 Once the new option is selected the user should close Microsoft Project When Microsoft Project is reopened the dialog box in Figure 2 will display The user then has the option to choose the account they would like to use to create a connection with Microsoft Project Server Work Offline can also be chosen for a Microsoft Project Server or with My Computer which uses the local global template file only Or choose Cancel which dismisses the dialog box and closes the application To create a new or amend an existing Microsoft Project Server connection 1 Start Microsoft Project Professional 2 From the Tool
12. aj x File Edit View Favorites Tools Help Ea SBack gt gt Q A Qsearch yravorites media BD S Si S w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations 7 co Links Home Tasks Projects Resources Updates Projectmgmt FinancialMgmt Collabo Reportmgmt E mail Log off Help PS www ksphc org SA Alert Management B Collaboration gt gt View Notice Board E PROJECT NAME BYADARAHALLY DAR BANGALORE Up loading the project ae1bng2 10 26 2005 BANGALORE On pictures are avilable Please uplaod the various picture stages of the picture to show the stage of progress Developed and Maintained By Cal Info O E3 E internet start aea SJKSPHC Pr fii ProjectMa Financial amp Help KSP E Microsoft Microsoft colaborati Ot MOBS 03 33pm Figure 70 Alerts Alerts links are used to notify the team members of a project against some events or actions These alerts can be raised by any team member of the project and can be notified by e mails from the post message page Post Alerts Click on Post Alert link to post an alert on a topic for the selected project You can see the Project Name logged in username in Name textbox Email textbox Topic textbox and Description textbo
13. e Copy Ifyou want the same MB Book to be available for other projects click on the Copy icon a Copy File window appears select the project name to which you want to copy the document The actual description appears in the Description textbox You can change the description if you want to Click the Done button The window disappears This completes the copying of the MB Book to another project Repeat the same steps if you want to copy the MB Book for other projects Adhoc Payment Request Form Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E A a x Fie Edit View Favorites Tools Help Back gt 2 A Qsearch Favorites meda B 3 a a we Address http pms ksphe ora projectserver Shell CustPage asp PageID 10013 amp _oid 1 6o Links gt KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Projectmgmt Collaboration Reportmgmt E mail Log Off Help Cy ksphe 3 J www ksphc or9 Financial Management o Financial Management gt gt Adhoc Payment Request Form ADHOC PAYMENT REQUEST FOR R amp A BILL 3 Note Amount Limit is 75 of the Bill Amount You can claim upto or less than 75 of Bill Amount AKKUR 14 PC QUARTERS 4226881 635343 476507 0 Previous Paid Adhoc Payment Rs 0 Submit Reset Developed and Maintained By Cal Info Ei E p a Internet A
14. located by the concerned KSPHC personnel Else e Tendering is done by KSPHC head office Contractors submit their implementation plan measurement specification and their estimated cost for the construction This submitted cost and the e Tender s reverse auction amount are compared and the most suitable contractor is opted for the project After the contract is made a team of engineers EE AEE AE and or JE is assigned to the project according to their working division Sometimes a mobilization advance is also made as per the request of the contractor to quick start the construction The contractor can request only a limited percentage of the total budget And this amount is recovered by KSPHC from the subsequent payment made to the contractor At this point of time the actual construction starts The contractor finishes implementing a part or full of the construction plan and applies for payment by submitting a bill The site is audited by KSPHC higher authority If the authority is satisfied by the amount of work is done and the level of quality has been maintained they approve the bill And the payment is made by the KSPHC account section Similarly the total construction work is monitored by the KSPHC personnel and at last the final bill is made if the project does not have cost or time overrun As you have understood how KSPHC operates it is time to be familiar with the widgets used by KSPHC to leverage its project management Here
15. new task at the top outline level 4 Under Task information enter information about the new task 5 Click Save New Task to add the task to the timesheet Note Clicking Save New Task sends a new task request to the selected project s project manager The project manager must approve the request before the task is added to the project plan You can include more detailed task information such as an explanation of why you are adding this task by adding a note to the task The note appears with the new task in the timesheet Learn how to attach information to a task Create a new task for a to do list e In the side pane click Create a New Task e Inthe Where do you want the new task s to be created Section in the note click Create a New To do list e On the next page in the To do list Name box type a name for your list e Specify users who can view this list To make the list viewable by any user click Anyone To make the list viewable only by the people working on its tasks click All resources who are assigned tasks from this to do list To create a personal to do list click Me only e Click Next e On the next page enter the names and details of tasks you want on your to do list e Click Save New Task s To add a task above the selected task click Insert new task To delete the selected task click Delete E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favor
16. 31 5 29 31 5 31 5 31 5 Aluminium painting of approved make and 4 3 quality two coats for TF SqMtrs 137 1 6 33 075 33 075 33 075 30 5 33 075 33 075 33 075 Y Aluminium painting of approved make and 4 quality two coats for FF SqMtrs 137 1 6 32 025 32 025 32 025 29 5 32 025 32 025 32 025 Aluminium painting of approved make and 5 5 quality two coats for SF SqMtrs 137 1 6 32 55 32 55 32 55 30 32 55 32 55 32 55 E i i Internet start amp A oariscela E microsof SIKSPHC H Financial ERAAGA E erought project Zjmicroso SACHS 04 44PM Paure 38 e Search To go to the Search Page and search for rates and constants of a specific task click on Search button In the Search Page type your search text in the textbox provided and select the circle name from the Select The Name Of The Circle dropdown list Click the Search button All the records matching the search criteria will be displayed You can edit and save them osoft Project Web Access pms ksphc org osoft Internet Explore 18 x File Edit View Favorites Tools Help Back gt A A Asearch GFavorites EBHmeda D GSI a w G0 Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations FinancialMgmt Collaboration ReportMgmt E mail Log off Help Project Management o a Pr
17. Back gt gt O A A Asearch GFavortes meda 3 B G Si S w Address http pms ksphe ora projectserver Shell CustPage asp PageID 10013 amp _oid 1 bd Go Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Projectmgmt Collaboration Reportmgmt E mail Log Off Help Cy ksphe g 3 2 www ksphc or9 Financial Management o Financial Management gt gt Mobilization Payment Request Form al MOBILIZATION PAYMENT REQUEST FORM Note Amount Limited To is 15 of the Contract Amount You can claim upto or less than 15 of Contract Amount AKKUR 14 PC QUARTERS Contract Amount Rs Amount miei To Bercentiot contract Claiming Amount Rs 4 226 881 00 634 032 15 0 z Previous paid Mobilization Advance Rs 0 Submit Reset Developed and Maintained By Cal Info Q Ei El Done E g nternet Astart 4 SG oomiscela E Microso SISPHC_ Financial Shttpifip EJraaca E Brouaht SBE RDAG S 027m Figure 66 Collaboration Collaboration is all about communicating with other members of the project team Here you can post messages on the board as how you put messages on the notice board and post alerts for the team members First select the project name from Select Project Name dropdown list for which you want to post view messages or alerts 3 Microsoft Project Web Access pm
18. Charges for different items such as sand brick jelly earth and laterite 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer a fl x File Edit View Favorites Tools Help Back gt O A A Qsearch Favorites meda D Sf S we Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10013 amp _oid 1 7 60 Links Home Tasks Projects ProjectMgmt Collaboration Reportmgmt E mail Log off Help t ksphc org i ay www p g Financial Management o Financial Management gt gt Lead Rates EJ LEAD RATES r Description Unit Range ee x Sand Cum Oto 5Km 0 00 5 to 30 Km 3 94 Above 30 Km 3 68 2 Jelly Cum oto 5S km 0 00 5 to 30 Km 4 41 Above 30 Km 4 20 3 Bricks Nos Oto 5Km 0 00 5 to 30 Km 761 Above 30 Km 7 35 4 Earth Cum 0to5Km 0 00 5 to 30 Km 4 41 Above 30 Km 4 20 5 Laterite Cum Oto 5 Km 0 00 5 to 30 Km 4 41 Above 30 Km 4 20 Developed and Maintained By Cal Info S As Elore O E temet Astart H A oowiscela E Microso LaksPHc H Financial E http ifp EJRaaca E Brough ARIA 0 57pm Figure 63 Paid Bills 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A search Favorites meda D Si S we Address http oms ksphc org projectserver ShellfCustPage asp PageID 10013 amp _oid 1
19. Discussion Forum Links to other Police Sites and other sites You have no calendar changes from a resource pending for approval z gt L E internet E start aea KSPHC_help doc Z Microsoft Proj HJoutlook calender Ems E KSPHC Complaint Miscellaneous Fil fi SS 12 58 am Figure 28 View History of Past Task Changes You can view the task updates you have processed over the last 30 days This history is for review purposes only you cannot edit past updates 1 In the side pane click View history of past task changes The task updates of the past 30 days appear presented in a grid format 2 In the task updates history grid scroll to the right to see more details about each update Tip Task updates appear in the grid after you have processed either accepted or rejected them To quickly jump to the page where you can process task updates click Show Task 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O 2 A seach Favorites Meda D a a we Address amp http pms ksphc org projectserver Transactions TaskTransHistory asp _oid 1 z co Links Home Tasks Projects Resources Admin ProjectMgmt FinancialMgmt Collaboration Reportmgmt E mail Change Password Log off EiMicrosoft Project Web Access View history of past task changes a U
20. Edt View Favorites Tools Help Ea Back gt Q A Qsearch Favorites media B 4 Si ES we Address http pms ksphe ora projectserver Shell CustPage asp PageID 10010 amp _oid 1 Pao Links a KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Financialmgmt Collaboration ReportmMgmt E mail Log Off Help amp www ksphc org eet Project Management o Project Mgmt gt gt View Upload Quality Reports A View Upload Quality Reports Project Name AKKUR 14 PC QUARTERS Local Path Browse Description Upload 4 Size Date Fi Cer File Name KB Uploaded View Copy User Description Developed and Maintained By Cal Info O Ei Done a Internet start dea WA Miscela EMicroso Eks Financial E httpstip RAGA E Brought fa Project Pe BHO 04 24PM Figure 34 Site Visits The site visit information can be recorded through this page The Project Name Location Your Designation are displayed Select the type of inspection from the Inspection Type dropdown list Select the Date of Visit There is a button next to Date of Visit textbox Click the button A window will appear containing a calendar Select the date and click Choose This Date link Now the date is displayed in the textbox Enter your brief comments about the inspection or site visit in the Comments box There a
21. Id Progress Picture Document Update Update Update 10NOS BATH ROOMS AT DAR HQ IN GULBARGA 10 26 2005 10 6 2005 9 28 2005 fasi 2 324 ABBINAHOLE 16 PC QUARTERS 8 30 2005 10 15 2005 10 18 2005 10 6 2005 EA send 3 281 ADARSH NAGAR 6 PC AND 2 SI QUARTERS 10 24 2005 10 7 2005 10 26 2005 mail 4 470 ADARSHANAGAR POLICE STATION 10 24 2005 9 10 2005 9 1 2005 9 26 2005 a ADUGODI DESIGN SUPPLY AND ERECTION OF send 5 708 PREFABRICATED STRUCTURE 10 17 2005 10 25 2005 10 22 2005 mail send 6 83 ADUR 12 PC Qtrs 9 4 2005 9 19 2005 10 20 2005 10 14 2005 mai 7 374 AFZALPUR 12PC QUARTERS 10 26 2005 9 25 2005 8 27 2005 10 9 2005 a 8 522 AIMANGALA POLICE TRAINING SCHOOL 9 6 2005 10 26 2005 9 14 2005 zw send 9 84 AKKIALUR 4 PC Qtrs 9 5 2005 9 19 2005 10 20 2005 10 14 2005 mail 10 261 AKKUR 14 PC QUARTERS 10 1 2005 7 4 2005 10 4 2005 zan 11 376 ALAND 12PC QUARTERS 9 28 2005 9 25 2005 8 27 2005 9 21 2005 a send 12 302 ALAVANDI 12 PC QUARTERS 10 17 2005 10 24 2005 10 20 2005 10 19 2005 mai E PA E Done O T D internet Astart 4 A SaesPec projec S Financ EHe E Micros Ecolab E Micro E pocum SC BOMBA 05 18PM Figure 88 Generalized Query Generalized query is used to generate different kinds of report as per request generated by selecting the columns and filters provided on the page 3 Microsoft Project Web Access pmsbkup Microsoft Internet Explorer Fie Edt View Favorites Toos Hep
22. Info View Upload Documents This page helps you to view or upload documents of a particular project To work with a particular project first select the project name from the drop down list And then click on the first link which is View Upload Documents The View Upload Documents page appears on the screen E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Ea Back O E A Qsearch Favorites Queda B SS Eo Address Fal http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 ed Go Links 3j KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Financialmgmt Collaboration ReportMgmt E mail Log Off Help an es _ksphe y Sj www ksphc or9 Project Management o Project Mgmt gt gt View Upload Documents View Upload Documents Project Name CHANNAPATNA SUB ESTIMATE MANUFACTURING AND SUPPLYING OF DUAL DESK Local Path Browse Description Upload size Date File Name KB Uploaded View Copy User Description Developed and Maintsined By Cal Info fl E m Trusted sites Figure 31 There are two sections on this page One section is for uploading the documents And the other section is for viewing the details about the documents and link to the actual document For uploading
23. Links ces Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help con fa ksphe Aj www ksphc or9 Project Management o a Project Management gt gt Archive Project Management gt gt Delete Archive Project Entry Form Select Project Select Project Project Name Scheme Name AHS x Package Id NA District Name Bagalkot x Contractor Name A Meti Hosur Earth movers z Project Status Completed z Agency Project 0 EE Name EE Bangalore gt Advance Paid Project Start Date i Jan 1 984 Description End Date 1 Jan 1984 Agreement No Moo Estimated E y B End Date 1 Jan 1984 ProjTolLimit jo Land E A Available 2 Plinth Area 0 Number Of Number Of p fo Floors Buildings Number Of PC Doo Number Of SI Eo M Quarters Quarters TP 0 Police Stations jo HE E Done E T ag internet Astart A A op miscela E microsof GIKSPHC_ Financial E Brouaht project E Microso OBERHAG msm Figure 52 Edit Site Visits Click on this link to go to Archive Project Site Visits page Select the Project Name for which you want to edit Site Visits from the Select Project Name dropdown list You now will view all the site visits for the selected project Click on the edit link in corresponding site visit row Site Visit Update page will appear with Project Name District Name Date of Visit and Description You can edit the Da
24. NewTaskPage asp _ID 29547 z CG Links a Home Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log Off amp Microsoft Project Web Access Create a new task Kl Where do you want the new tasks to be created Activities in Tasks View my tasks Project Note If you need to create multiple new tasks that do not belong in any of the above projects or to do lists you can Create a New To do Create a new task List to store these tasks Del te task a eas What outline level do you want to create the new task in Transfer nonworking time from your Outlook Calendar Hint You can make the new task a subtask of a summary task Create the new task at the top outline level i that you are assigned to Notify your manager of a Make the new task a subtask of change in your working days Task information Task Name Comment Task Start Date 25 01 06 I Work Estimate rl enter the work estimate in hours or days Save New Tasks Cancel z 4 E Done j Internet start a en Syems Gp Miscellan BA KSPHC_ E Microso Hlpmchom Elenai no Aimy Pictu email no Wf view my T KREE 02 47 AM Figure 17 Delegate a task You can delegate project tasks to others from a timesheet When a resource delegates a task to another team member the change is sent t
25. OA By A Ginbox Perm SaxseHc Report Elmicros Bsa s EMi ESOS IHS iss am Figure 89 I Date of Deposit I Esitmated Start Date I Esitmated End Date 2 Microsoft Project Web Access pmsbkup Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A GQsearch Favorites media D 4 Sf a Address E http pmsbkup projectserver Shell CustPage asp PageID 10032 amp _oid 1 Home Tasks Projects Resources Updates Projectmgmt FinancialMgmt Collaboration Email Log off Help www ksphc org Report Management o r l amp Report Mgmt gt gt Generalised Query gt gt Generalised Report PROJECT NAME DISTRICT G STATUS MILESTONE CONTRACTOR a THE WORK Eos _ ADUGODI 12 PC Qtrs COMPLETION OF HANDING 1 362 Shifted from Shanthinagar Bangalore Bangalore Comp jeted OVER TO POLICE DC Jayanth M N for Blore City Police i oaks ee E DEPARTMENT ANE A n ADUGODI 24 PC amp 10 SI COMPLETION OF HANDING 2 207 Qtrs for Wireless Bangalore Belgaum comp eted Syer TO PWD Pe Jayanth M N ADUGODI 5 SI Qtrs for 3 262 Technical Services amp Bangalore Belgaum Completed POMBE TION OF HANDING DC Nagabhushan PN fs OVER TO PWD Railways f ADUGODI Community COMPLETION OF HANDING i f 4 937 Center Bangalore Belgaum comp eted over TO POLICE NRB Perumaiah B Y j 5 66
26. PageID 10017 amp _oid 1 gt Go Links gt s Updates Admin ProjectmMgmt FinancialMgmt Reportmgmt E mail Log off Help www ksphc org Alert Management DE Collaboration gt gt View Topics gt gt Finan Action Taken Address Book I SELECT ALL AE1BNG1 ksphc org AEEBNG1 ksphe c M AE1BNG1 Action taken M AEEBNG1 F cE F cmp The problems have been solved Dep I EEBNG1 I EEPM I EEQC M pmc T RCHANDRASEKHAR I SESOUTH Developed and Maintained By Cal Info GO a pem start H G Carsprc pr Projecto Financat EJHep ksP Emierosort EMicrosot Beolaborat SERON 051m Figure 75 Click on the Final Action Taken link on the top right corner on the View Alert View Topic page to send save the final action taken for the alert You can send save the final action taken on the topic you have selected as explained in the Post Alert page Once the final action was taken the topic will be closed and responses replies cannot be made for that topic Delete Alerts This page is for administrative purpose All the topics which are closed and final action has been taken will be listed on this page for the selected project You can delete the topic along with the replies by selecting from the checkbox against the topic osoft Proje eb Acce p phc org l8 x File Edit View Favorites Tools Help Ea SBak gt Q A Qsearch Favorites media B 4 Si ES we Addres
27. Project Professional 2002 helps professional project managers manage their portfolio and resources collaborate on projects and analyze project information Working with Microsoft Project Server Microsoft Project Professional s powerful project planning reporting scenario analysis and resource management capabilities provide organizations with a scalable and customizable solution Microsoft Project Professional includes the following features Global templates enterprise fields and other elements enabling a system administrator to standardize and customize the use of Microsoft Project for the way your enterprise manages projects The ability to choose and manage resources from the pool of a specific group or the entire company You can see resource availability across multiple projects and have Microsoft Project automatically find resources that will appropriately fill project team requirements High level overviews of all the projects taking place throughout the organization With the new enterprise capabilities of Microsoft Project Professional 2002 all information is gathered organized and reported consistently throughout the organization providing a complete and accurate picture of all projects Working with Microsoft Project Professional 2002 as an Enterprise Client Introduction This lesson is focused on the enterprise functionality that is available to users of the system as opposed to the administrator s of the syste
28. asp PageID 10017 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin ProjectMgmt FinancialMgmt ReportmMgmt E mail Log Off Help cy wk he LAJ www ksphc o9 Alert Management Width Height Blur Brightness Contrast Gamma Font Color Rotate Description Set Desc SAVE PICTURE AFTER MAKING ADJUSTMENTS COMPLETELY SAVE BACK Ee S Mstart A Gi Carseuc projec B Financ ElHelp E Micros otat E Micro SEMOMRH om Figure 78 ReportMgmt Report Management helps you generating many different types of reports which depict the progress of the projects corporate summary financial status and physical construction information 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer A a x Fie Edit View Favorites Tools Help e Bak gt O A A Qsearch GFavortes meda 3 B 3 a a w Address http pms ksphc org projectserver Shell CustPage asp PageID 10018 amp _oid 1 E Go Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration E mail Log Off H
29. bd Go Links a Home Tasks Projects Projectmgmt Collaboration Reportmgmt E mail Log Off Help www ksphc or9 Financial Management o l Financial Management gt gt Paid Bills KSPHC Heirarchy BILL INFORMATION PROJECT NAME HANDANAKERE 28 PC AND 3 SI QTRS CONTRACTOR NAGABHUSHANPN sl Dace Unit Previous Present UpTodate Ramis No Oty Oty Rate Amountity Rate J Amount Oty Rate Amount 5 Bill_28 1 05 html i ElecBill_17 2 05 html Bill3_8 2 05 html Bill4_ 9 5 5 html B Workslip eel Workslipt_27 1 i i i Sh lt workslip2 29 1 b5 html WorkSlip3_8 2 05 html e eee PMstart A A oariscela E Microso SIsPHC_ H Financial Ejhttp ifp EJRaaca Eeroughe SBI BES 0 59pm Figure 64 Click on this link to see the paid bills on Paid Bills page You will see the KSPHC hierarchy on the top left part of the page Click on any of the username in the hierarchy Now you will see the projects assigned to the username you clicked on the hierarchy You can see the paid bills such as Bills Work slips Extra Items Archive sub links for each project Drill down the tree view to check the bills When you select a bill from the tree view that bill is displayed Pending Bills Click on this link to see the pending bills on the Pending Bills page You will now see the list of pending bills in a tabular form with the details such as Project Name Agency Bil
30. enterprise outline codes Currently loaded global items Cancel Figure 8 Save As File There are two other aspects of projects in the enterprise environment that need to be noted Cross project links must be between projects of the same version When an enterprise project is saved to another version its CP links are transformed to the new version even if the linked project does not exist in this version Open project with orphaned links If links are orphaned for any reason for example the user elects to save a single project as described above this can be resolved on the next open of the project In earlier releases of Microsoft Project a dialog box displays that allows the user to browse for broken links When resolved any other links to the same project get resolved as well Save Offline Enterprise projects can be saved offline so that e They can be worked on while disconnected from the Microsoft Project Server e They can be worked upon over multiple sessions avoiding the check in of incomplete changes To save an enterprise project offline 1 Connect to the Microsoft Project Server 2 Open the enterprise project that you want to work with from the server 3 Choose Save Offline from the File menu Only the user who saves an enterprise project offline can work with it Read write and only on the computer on which the project was saved Other users can open the project read only but will only view the project as
31. forecast the scope schedule and budget for the project We can also determine which resources are needed how many and at what time Identify skills equipment and materials needed After the tasks are identified we can determine the skills equipment and materials needed to carry out the work for those tasks We obtain the needed resources and assign them to the appropriate tasks We can now calculate when the project can be completed and how much it will cost If it looks like we are exceeding the allowable deadline or budget we can make the necessary adjustments Executing the Project The second phase of the project management process is execution At this point we have your project plan in hand The tasks are scheduled and the resources are assigned Everyone s at the starting gate waiting for the project manager to say Go He gives the word and the project moves from the planning phase to the execution and controlling phase In the course of executing the project we Save a baseline plan for comparison To get good tracking information we keep a copy of certain project plan information in hand so we can compare our plan to actual progress as the project moves along Monitor the resources as they carry out their assigned tasks We need to keep an eye on their progress in completing their tasks Track task progress We can track progress in terms of percent complete how long a task takes from beginning to end or how many hou
32. has been saved successfully Click back button and you will be taken back to Collaboration page 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer _ 8 x Fie Edit View Favorites Tools Help Back gt O A A Reach Favorites media D Sf S we Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 faa fea Go Links gt KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates ProjectMgmt FinancialMgmt ReportMgmt E mail Log off Help N www ksphe LS www ksphc or9 Alert Management n z Message has been save successfully Back Done PMstart A A Gaesrrc pr B Projectmo S Financial E Help KsP Z microsoft microsoft fJcolaborati SERON os sorm Figure 69 View messages Click on View Messages link to view the messages posted by the team members on to the notice board for the selected project On the View Notice Board page you can see the Project Name and different messages posted for that project with details such as subject of the message username of the person who posted the message Date on which the message has been posted District name for the selected project and the actual message 2 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E j
33. have no actual work e mail me only e mail my resources e mail me and my resources Upcoming status reports I Remind resources when their status reports are due in day s zj e mail me only e mail my resources e mail me and my resources Overdue status reports I Remind resources when their status reports are 1 day s z overdue IT Then remind resources every z aay A the status reports are submitted X 4 E Done L E internet Astar 4 e A Sas amiscellane H KSPHC hel Microsort Ef omchomep Efjemail notifi my Pictures HJemaiinotif E B 02 41 am Figure 14 Microsoft Project Web Access pmsbkup Microsoft Internet Explorer File Edit View Favorites Tools Help HBak gt A Qsearch Favortes meda C4 B 3 fw S we Address amp http pmsbkup projectserver Home Offline asp _oid 1 z Go Links gt Go offline Choose the dates of the information for which data should be taken offline Activities in Home Home Page Period Fram 27 10 05 E To 02 11 05 Change password When you work offline you can only access the following information and functions Set my e mail notifications and 2 k reminders 1 You can view edit and save changes to your timesheet Only data for the time period specified above will be displayed in the right section of the timesheet You will not be abl
34. p phc org oso ernet Explore laj x Fie Edit View Favorites Tools Help Ea Back gt O A A search Favorites meda D St S we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 j Go Links gt KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration Reportmgmt E mail Log Off Help ox A k he Pr Aj wwerksPhS 3 Project Management a A Project Management gt gt Scheduled Rates Entry Form SCHEDULED RATES ENTRY FORM Sl No 2218 Page Item No fo Description Unit Cum z i Basic Rates Constants Bangalore zz Belgaum pb ers cd z bo eae aE onene Sand gt Earth p Gulbarga po Hassan bp a Ee eee z Mysore po o Mangalore bpo Sizes Shimoga Stone Show List Search No of Records Entered gt 2217 i El Done ap internet Astart 4 BG miscela Emicrosot GUKSPHC_ Financial EJRaaca Eerouoht project Z Microso SAAG AES gt 04 39PM Figure 37 Use this form for entering a new record in the SR Database for a particular task Basic Rates Constants can be added in this Scheduled Rate Entry Form for different tasks of the construction activities Click Save button to save the entry
35. page you can see the details of all the available schemes osoft Project Web Access pms ksphc org Microsoft Internet Explore lx File Edt View Favorites Tools Help HBak gt A A Asearch GFavorites Meda G Sli a w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration Reportmgmt E mail Log Off Help D ksph LS www ksphc or 7 9 Project Management a zl Project Management gt gt Scheme Management gt gt View Schemes KSPHC Schemes Scheme Scheme Funding Initial Withdrawal UptoDate Spent Balance Proposed Res pau Name Budget Agency Amount Amount WithDrawal Amount Amount Qtrs Qtrs Qtrs 1240000000 HUDCO 200000000 84700000 800000000 752500000 47500000 347 439 Not yet AHS II 1800000000 finalised 0 0 0 0 0 5000 2180 0 AHS I 1600000000 PURE 0 0 0 0 0 4900 5056 0 DC 30000000 User Dept 15000000 1500000 1500000 1500000 15000000 4000 3000 1000 JEWARGI CM SPECIAL SCHEME 50000000 GRANT 0 0 0 0 0 98 98 4 Developed and Maintained By Cal Info El Done E T ag internet Astart A SS oorisceta E Microsof SIKSPHC_ H Financial ERAAGA E erought Project E Microso Figure 44 SBE BHO gt 04 48PM e Delete On this
36. page you can select the Scheme which you want to edit from the Select Scheme Name dropdown list Click Delete button to delete the selected scheme 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer j x File Edit View Favorites Tools Help Heak gt 2 A Qsearch Gaaravortes Gmeda A D 4 Gf S w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help OS f wk he n Lj www ksphc ors Project Management Project Management gt gt Scheme Management gt gt Delete Scheme Entry Form Select Scheme Name SelectScheme gt Scheme Name Da Scheme Budget Rs E Funding Agency ees Initial Amount Rs LC SE Withdrawal Amount _ Sd Rs UptoDate WithDrawal EE Rs Spent Amount Rs LoS S SE Balance Amount Rs O No of Proposed Qtrs IMR No of Res Qtrs C No of Non Res Qtrs a Delete Dene E internet PMstart A SS ooriscela E microsof SIKSPHC H Financial E RAaGA Eerought project Zlmicroso S PERDO 04 48PM Figure 45 Royalty Charges Royalty Charges page enables you to edit and update the Royalty Charges for diffe
37. phase of the project This could be one of an agreed list of phases but the specific value for a project will be modified with time Selecting Save as File will allow the user to save the file to a location other than the Microsoft Project Server such as the hard drive or network location Save As The Save As function works in exactly the same way as in other versions of Microsoft Project with one small difference When an Enterprise project is opened for example one stored in Microsoft Project Server and opened via a Project Account Server connection there are two global templates to be considered There is the local file and the Enterprise global template that contains all of the corporate data and standards Saving As File When a copy of an enterprise project is made outside of Microsoft Project Server two choices are available The project can be saved with enterprise global items except outline codes or only the currently loaded enterprise global items Copy a project with the Save As command and chose Save as File You can include all enterprise global template contents except enterprise outline codes to access the same Fields views and other template items as when the project is opened from the server Including all template items increases the size of your project File IF you include the currently loaded template items you can access only the items used in this session Save project with Global items except
38. project plan select My manager The Microsoft Web Access Timesheet is only available if your organization has enabled this option Selecting this option inserts the nonworking time in your timesheet but does not transfer it to the project plan even when you send task status updates 3 Inthe next page specify the dates and the minimum duration of the calendar entries to transfer Click Next Tips e You can screen out appointments or other short term nonworking time by entering a length of time such as 1 hour or 90 minutes in the Do not transfer calendar entries shorter than box e Use the following abbreviations for times m for minute d for day and w for week For example type 2 weeks as 2w 4 Inthe next page select the entries that you want to transfer Note If you chose to transfer entries to your timesheet in the first step you must chose a category in the Category column 5 In the next page if you chose to send an update of the transfer to your manager in the first step select one or more managers to notify Tips e To select a manager click the name and then click Add You can select more than one at a time To select adjacent names holding down SHIFT and then click the first and last names you want To select nonadjacent names hold down CTRL and then click the names you want e To remove a name from the list click Remove 6 Inthe last page of the wizard verify the dates and times to transfer and then click
39. selected project Now you can see the bill with bill number on the top The table in the page displays the tasks unit estimated qty rate previous present and up to date quantities and amounts along with the remarks Review the bill summary royalty F S D Income tax etc at the bottom of the page Click the submit button to submit the generated bill It will ask for Confirmation of the Bill If everything is correct then you click the Yes Button to submit the bill If there is any work slip for this bill then the Lead Rate Calculation window appears Enter the distance information for all the items in the window Click the Submit button to submit the lead rates for the bill The Work Slip window will be displayed Enter your comments in the remarks column Click the Submit button A message Mail has been successfully Forwarded appears on the screen Click the Close button to dismiss the window One more message Submit the bill now is displayed Click Ok Now click the Yes button again And your bill will be submitted SR Rates Click on this link to view SR Rates and constants for different activities for nine different circles on SR Rates page You can select the circle name from Select the Name of the Circle dropdown list for which you want to see the Rates and constants The rates shown with the detailed information like the serial number and description of the rates basic rates and constants for different types of items such a
40. the working of projects For this formats are available under Project Management in Web Access You can view and download the templates for different Q C Quality Control formats All these activities grouped together forms the Project Management E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer x File Edit View Favorites Tools Help Bak gt 0 fat Qsearch Favorites Pea Bl B SS AS 60 Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Financialmgmt Collaboration ReportmMgmt E mail Log off Help 3 y Project Management gt 2 E Select Project Name CHANNAPATNA SUB ESTIMATE SUPPLYING OF FURNITURE z NotFinalised sc PROJECT MANAGEMENT PROJECT INFO Q C FORMATE VIEW UPLOAD DOCUMENTS COARSE AGGREGATE VIEW UPLOAD PICTURES FINE AGGREGATE VIEW UPLOAD VIDEO CLIPS PHYSICAL TESTS ON CEMENT VIEW UPLOAD Q C REPORTS SAND FOR DELETERIOUS MATERIALS VIEW VIRTUAL WALK THROUGH TEST REPORTS ON STEEL SITE VISITS TEST ON CEMENT TEST ON CONCRETE TEST RESULTS OF BRICKS TEST CEMENT CONCRETE CUBES Projects Assigned to NotFinalised 1 CHANNAPATNA FIRING RANGE Developed and Maintained By Cal Info CHANNAPATNA rant 2 INFRASTRUCTURE Na IMPROVEMENTS 3 HOSKOTE 40 PC amp 3 SI QTRS 4 INTELLIGENCE OFFICE BUILDING AT BANGALORE z E Done Trusted sites Figure 30 Project
41. to receive gt Links ma notifications when items mange Audit Preparedness Crecc lt l st Disslay Miur usull 2rue To Do List W2 Access In Microso Outlook Lst at emplcyses conzractors who have tailec to logir inthe pasz 1 weak mzc pms 75 List gt f contraccors who have not uploaded upzatas in past 1 week 103 List f ksphe personnel who have not v sted a site for inspecticns ir pes L weak 57 List gt f Fendirg aills to Le epproved 0 List of projects hat are kordering on cost overrun 11 List af projects chat are korderiag gt n time overrun 353 List f frojocts Fat aro kordoring gt n qualizy ov rrun 2 List af Frajarts Fat aac task undaces un naded rerently daye 3A list at Frajarts hab aad images urinadad erently1 days 24 list af Ernjarts Hat aas iasrertirnsjalerts unlnaded rarencly days 12 list af Frajarts That has h le uplnadad erent vi days A List af Frajarts Hat aas ND ase undetinns fran past 1 weee 1 List df Frojacts at aad images nct usloaded rom past 1 week 456 Ust 3t Frocts zrat aas istecticns alerts not ucloadad rom oast 1 week 465 Or disp ay a diqttel deshtoard ir Outlook 4 ntmet a Asta ag a Gms G9 Mistella euu M men PA KSPHC_ tipat ML Exeucrosare rrozect GBB wiam Left Pane Figure 11 On this page you can click a link to learn more about new or updated tasks click a link in the left pane or click a menu to
42. we are specially talking about the software tools used by it KSPHC uses Microsoft Project 2002 see the next section Introduction to Microsoft Project 2002 for more information about Microsoft Project 2002 and other software related information as the depository of its all project information collaborate with the team members monitor and control the projects and publish project summary information to its website to make it more transparent The software is used right from the very beginning of all projects The AE as the project manager accompanied by the contractor prepares the project plan in Microsoft Project Professional 2002 with the list of tasks to be done the task durations task relations list of human resources assignment of the resources to specific tasks task and resource specific costs and other necessary project details Once the project plan is finalized the project manager publishes the plan in the Microsoft Project Server 2002 and records the baseline for future comparison of different project attributes Once the project is published in the server the project information becomes accessible to the different project stakeholders The project team and the contractor update the project information through the Microsoft Project Web Access see section Introduction to Project Server 2002 on how to work with Microsoft Project Web Access as the actual construction proceeds The billing is also managed by the software See the sub
43. 0 0 10 Bitumin sheet 25mm thick for expansion joint for all floors 720 0 0 0 0 0 0 0 Brick masonry fo basement and super structure with modular tt bricks for super structure in mud clay mortar 1207 5 o o 9 o o G Brick masonry fo basement and super structure with non 12 modular bricks for super structure in CM 1 6 for TF 1413 3 1 021 0 27 0 500 0 0 1 05 Brick masonry for basement and super structure with non 1 modular brick for super structure in CM 1 8 for GF 1365 tet O27 p 709 o 2 ms g Done i Trusted sites Figure 56 Royalty Charges Royalty Charges page enables you to view the Royalty Charges for different items such as sand brick jelly earth and size stone 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer 8 x File Edit View Favorites Tools Help a Back gt O A A search Favorites media D 3 Sf S we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10013 amp _oid 1 CG Links a KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects ProjectmMgmt Collaboration ReportMgmt E mail Log off Help om 8 www ksphc org Financial Management o Financial Management gt gt Royalty Charges A ROYALTY CHARGES Description Rate Rs Sand 46 00 Cum Jelly 28 05 Cum Brick 0 03 No Earth 9 00 Cum Size Stone 39 60 Cum Devel
44. 0 72 1000 335 o 6 C JEWARGI 5 SCHEME 50 000 000 00 0 00 98 44 o 4 4 o 3 6 NRB 1 240 000 000 00 34 237 517 13 o o ao 439 11 26 6 6 Normal Developed and Maintained By Cal Info O Over Run m Done a internet start mea Saxsuc BA Projec 2 Financ E reb E Micros collab E Micro Docum Od MORMBS 05 12PM Figure 83 District Wise District Wise Report page allows you to get the District wise details Click on any particular district of which you want to see the report you will get a list of Ongoing Completed as well as Proposed projects belonging to that District with the schemes showing on one side Click on any project and you can see the summary information belonging to that project oft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Qsearch Favores GPmeda G D S Bi H w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10018 _oid 1 E mail Log off Help www ksphc org Report Management Report Mgmt gt gt Districts Projects To See Projects gt Click on Tree PMstart 4 A Gaesric E Projec M Financ ElHelp Emicros fJcolab EMicro oocum Figure 84 eT Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Heak gt OA Asearch GFavorites Meda D S St S
45. 0 amp _oid 1 z Go Links gt KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration Reportmgmt E mail Log off Help on www ksphc org Project Management o 4 Project Management gt gt Archive Project Management ADD NEW EDIT UPDATE VIEW DELETE Developed and Maintained By Cal Info O Done i Internet Start A amp A oamiscela Microsof CIKSPHC_ H Financial EJRaaca E Brought project E Microso set BAC osem Figure 48 e Add New Click on Add New link to go to the Archive Project Entry Form page Enter the Project Details in the textboxes provided on this page and save 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer j xj Fie Edt View Favorites Tools Help Ea Heak gt 2 A Qsearch GFavortes Gmeda G D S a H w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations 60 Links Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help ox D ksphe i 85 www ksphc org Project Management o a Project Mana
46. 24 2005 ElecBillFinal 6 931 000 00 6 788 347 41 fa EEDVG AS2 8 31 2005 NormalFinal 4 865 000 00 4 043 435 09 a EEELEC AS2 10 24 2005 ElecBillFinal 4 865 000 00 4 043 435 09 7 HALLT 6 PC Otrs PN EEDVG AS2 8 31 2005 NormalFinal 2 185 000 00 1 619 692 95 CHIKKANSYAKANA Nagabhushan p 8 HALLT 6 PC Otrs PN EEELEC AS2 10 24 2005 ElecBillFinal 2 185 000 00 1 619 692 95 HANDANAKERE 28 Nagabhushan 9 PC AND 3 SI Qtrs PN EEDVG AS2 8 31 2005 NormalFinal11 575 000 00 9 181 617 47 HANDANAKERE 28 Nagebhushan PC AND 3 SI Qtrs HOSAHALLI 30 PC Nagabhushan 11 EEBNG SESOUTH 10 6 2005 WorkSlip 10 185 000 00 831 674 55 QURTERS n HOSAHALLI 30 PC seer ee Pe EFEFEF ni sangeet a PEFFE i A Internet Start Gs ei Miscella Emmie Microso JKSPHC_ Jj M Financial http iip RAAGA al Brought Gat Bae 04 01 PM Figure 65 10 EEELEC AS2 10 24 2005 ElecBillFinal 11 575 000 00 9 181 617 47 Mobilization Advance Request Form Click on this link to go the Mobilization Payment Request Form Notice the amount you are limited to request Select the percentage of Contract Amount in the Percentage of Contract Amount column s dropdown list The Amount for selected percentage is shown in the textbox under Claiming Amount column If any amount is paid previously then it will be shown in the next row Click the submit button to submit your request File Edit View Favorites Tools Help Ea
47. Back gt O A A Qsearch Favorites meda D 3 Sf S we Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 Home Tasks Projects Resources Updates Admin ProjectmMgmt FinancialMgmt ReportMgmt E mail Log off Help om d 2 www ksphc org Alert Management o Collaboration gt gt View Topic RESPOND TO TOPIC FINAL ACTION TAKEN Subject rom ate ction taken _ EZ Topic test mail aelbng1 12 Jan 2005 Pending Re test mail cmd 17 Jan 2005 E Topic test2 eepm 09 Feb 2005 Pending Topic Non Approval to the Work slip generated through E Billing i jaeebngt_st Mar 200s nnn EY Topic Non Approval to the Work slip generated through E Billing aeebng1 31 Mar 2005 Pending From aeebng1 Email AEEBNG1 ksphc org cmd ksphc org EEBNG ksphc org EEPM ksphc org SESOUTH ksphc org Subject Topic Non Approval to the Work slip generated through E Billing Submitted Sub Construction of 48 SI quarters and 36 PC quarters at Adugodi Location I and 24 PC quarters at BSK II stage Location II of AHS II Package III Ref Non Approval to the Work slip generated through E Billing Adverting to the above I write to submit that the difference in amount for the items noted below in the work slip generated through E Billing and Manual bill is noted below 1 48 SI quarters and 36 PC quarters at Adugodi Location I SI No Items Adugodi Location I as per E Work s
48. DUGODI 69 PC MA 21a tons sicsonna Aaizionns MA r NAN 16 77N ONN NA 16 70N ONN NA zi i Internet El Done PMstart H SS Gaesric fafprojec M Financ ElHelp Emicros sJcolab EMicro oocum Figure 80 Microsoft Project Web Access pr phc org Microsoft Internet Explorer 7 laj x File Edit View Favorites Tools Help Bak ft Qsearch Favorites Media 23 4a a Address E http pms ksphc org projectserver Shell CustPage asp PageID 100168 _oid 1 KARNATAK FE Innovati Cose E mail Log Off Hel g P Project Number 426 Project Name ADUGODI 69 PC Qtrs for CAR S Agreement Number PHC QC LS4 2004 05 2 Dt 05 05 04 aN fs S www ksphc org Status Completed Start Date 5 5 2004 End Date 4 7 2005 Estimated End Date 3 4 2005 District Name Bangalore e Projectname a ees apaadi p l d l Ne Project Budget 172 5 Lakhs oe pb teeta A ADUGODI 69 PC 1 D6 16 739 800 06 Qtrs for CAR S UptoDate 16739800 06 2 Expenditure RCC for 2 AKKUR 14 PC 2 1 5 0 00 Roof slab Send QUARTERS Project Description Construction of 69 PC Quarters for CAR S at inaa FF Mail Adugodi under Deposit Contribution scheme DODABALLAPUR The Deposit Amount has been recd on 3 TrPS CPI Office amp 0 0 00 SDP
49. HC projects It was also critical for the KSPHC employees to maintain an accurate assessment of projects tasks assigned to Resources within each project and hours were devoted to each task Yet this process could not capture that level of detail Nor could it provide time traces consolidated views or a clear tracking of hours worked toward a given project phase or milestone CMD s VISION The mandate of KPHC is to manage the Police infrastructure This means building Police quarters SP s offices in Districts and Police Stations This year they have a budget of over 500 Crores for the same 1 One of the key jobs of the department is to monitor the progress and manage the projects 2 Key elements of the construction are Quality timely delivery and executions being transparent in the process of execution provide the citizens right to information 3 Mr Srikumar wants a comprehensive MIS system which will give him the following a Status of the constructions b Cost structure and management c It will have to be web based d Information should be of high integrity and be secure e Project status f A sort of mechanism to upload video files and static picture files g There should be a database engine to collect all the information h PPL at the field should be able to send text mail to the department i Web based environment that is hosted in a data center j The Staff will also have role based access to informati
50. I 21 GULBARGA Community Center for DAR HUDCO III 22 GULBARGA COMPOUND WALL FOR DAR HEAD QTRS JEWARGI SCHEME 23 GULBARGA IGP office complex E javascript openwindow summary asp projName 606 Internet start w Emiro soft Proj Printers Siksene Proj_ Report Mgmt Microsoft Proj Z project sum ma Eoln EORNA 04 40 PM Figure 86 Corporate Summary Site visit Report Site Visit report shows all the site visits uploaded by the team members of the projects Here select the project name from the select the project name drop down list and select the designation person from the Site Visit by drop down list box Now all the site visits for the selected project uploaded by the selected person are shown with the details of employee designation date of visit quality defect quality index project name and description 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt amp A A Asearch GFavortes Ameda 3 B 3 a a w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10018 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin ProjectMgmt FinancialMgmt Collaboration E mail Log off Help pm ES i www ksphc org Report Managemen
51. IEW DELETE Developed and Maintained By Cal Info G E Internet a l Astart aea G Miscela E Microsof Sashen Financia E paaca E prousht fi Project E Microso SRI AMO o 4erm Figure 41 e Add New On this page you can enter the details of the scheme in the textboxes provided and save it 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer l x Fie Edt View Favorites Tools Help Back gt O A A Qsearch GFavortes meda 3 B G Si S we Address amp http pms ksphc org projectserver Shell CustPage asp PagelID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help ox S www ksphc org Project Management Project Management gt gt Scheme Management gt gt Add New Scheme Entry Form Scheme Name ay Scheme Budget Rs SY Funding Agency T Initial Amount Rs _ ay Withdrawal Amount Rs UptoDate WithDrawal SY Rs Spent Amount Rs e Balance Amount Rs LoS SSN No of Proposed Qtrs iio No of Res Qtrs a R No of Non Res Qtrs E E Reset Developed and Maintained By Cal Info xl O a I a Astart 7 A ooriscela EJmicrosof SIsPHC Financial E RAacA EJBrought
52. LOCK B 24 AUDUGODI 24 PC QTRS GROUP A 25 AUDUGODI 24 PC QUARTERS DE DC JAIL NRB MN B Internet a Ei Astar e 4 S A h A KPH hep Elwelcome tok K Microsoft Pro E welcome tok E KSPHC Pro Ci AOR 01 11PM Figure 91 You can view more information about KSPHC projects by visiting the Our performance highlights link on the home page of the website The destination page of this link includes several links which contains information like Buildings handed over by KSPHC Financial highlights Live streaming etc Z Welcome to Karnataka State Police Housing Corporation Ltd Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A GQsearch Favorites Meda lt 4 D SH a Address amp http www ksphc org physicalhighlights html KARNATAKA STATE POLICE HOUSING CORPORATION LTD Innovatively building for better police community relations KSPHC ORG Home Organization Schemes Projects Innovation Events Contact Us Search In Confidence Buildings handedover Downloads List of Buildings Handed over by KSPHC since inception Testimonials Residential Qtrs handed over by KSPHCL since 1985 Number of Qtrs A A BS 2 ma A 2 o g E Done T p E interet Astar S A S A h A KPH hep E welome to E ustento Lov E aris wen Elaboutiblank Me AOS gH 02 59PM Figure 92 Co
53. Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Qsearch GFavorites BPmeda G SS S w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10018 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin Projectmgmt Financialmgmt Collaboration E mail Log off Help ox amp www ksphc org Report Management amp Report Mgmt gt gt Agency Wise Report a PROJECT PROGRESS Agency Name aLL z Division Name BANGALORE x Executive Engineer EEBGM District ALL 7 PROJECT REPORT se ee an Ee ee Date In Days Rs 1 ADUGODI TPST NA 12 9 2003 2 10 2003 3 1 2004 0 00 2 085 969 02 2 085 969 02 ADUGODI 12 PC 2 Gis terion from NA 5 12 2003 7 12 2002 4 17 2004 NA o 0 00 410 567 21 410 567 21 Shanthinagar for Blore City Police ADUGODI 12 SI 3 Qtrs for Wireless NA 6 15 2003 6 15 2002 6 30 2004 NA 0 0 00 91 740 47 91 740 47 out of 14 SI Qtrs ADUGODI 24 PC amp 4 10 eh Qtrs for NA 8 26 2002 4 20 2001 2 28 2003 NA 0 0 00 12 440 012 18 12 440 012 18 Wireless ADUGODI 42 SI 5 Qtrs for Wireless NA 4 17 2004 6 17 2003 3 16 2005 NA 0 0 00 0 00 0 00 ADUGODI 5 SI Qtrs 6 for Technical Services NA 9 29 1997 9 30 1996 1 21 1998 NA 0 0 00 0 00 0 00 amp Railways 7 A
54. Microsoft Project projects from the to do list options page shared to do list Menage my o doe Provide the following information To do list options To do list name documentation to do list Who should be allowed to view all tasks in this to do list C Anyone All resources who are assigned tasks from this to do list Me only Next Cancel x 4 gt El Done Internet m Astart 7 SS ksPHC help doc Microsoft Proz EJoutiook calendar Sacms EA KsPHC Complaint gp Miscellaneous Fi G B 12 42 am Figure 24 Create A New Task Project managers can add new tasks directly to resources timesheets Resources can add tasks to their own timesheets and then submit them for approval After you update the timesheet the new task is added to the selected project plan You can also create tasks for to do lists to track personal tasks or small projects that don t need formal scheduling Create a new task for a project 1 In the side pane click Create a New Task 2 In the Project list select the project to add the task to 3 Under What outline level do you want to create the new task in choose the level at which you d like the new task to appear e To adda subtask that must be completed as part of an existing task assigned to you click Make the new task a subtask of and then select the existing task e To add a new task that isn t part of any existing tasks click Create the
55. O 22 02 2003 The qtrs were completed and handed over on 04 07 05 Sinking of HOSAHALLI 30 PC For Visit Details Click here Bore well cond 4 QURTERS afe 2 0 00 150mm dia Mail Download Project Plan oe n am mts dep KADUGODI 36 PC Description Feedback _ ac za 5 AND 6SI 2 1 8 0 00 clearance Mail QUARTERS by EEQC KANAKAPURA 6 RPS amp TrCPI Office KOLAR 4 Qtrs for Ts DHQ Jail Staff NA 7 23 2004 1 24 2004 10 8 2004 NA 0 0 00 0 00 0 00 KOLAR Armoury NA 4 o7 onna AITINN 1nfafonna nnn xl eae openwindow Archive Projects Reports summary asp projName 4268Server 228 alin in ete start A e A src tlprojec fIFinanc EJHep Eliros Heol EYmicros poum Epro SC MODE 05 22PM Figure 81 Division Wise Division Wise Report page allows you to get the reports according to a particular Division You can also select different Agency and District name to filter the information of a particular Division This page is conceptually identical to the Agency Wise Report page Please refer to the Contractor Wise section described previously on this page E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer pE 8 xj File Edit View Favorites Tools Help Ea Address http pms ksphe ora projectserver Shell CustPage asp PageID 10016 amp _oid 1 ha o Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relati
56. Send If you want to change any information in the table before sending it click Back Tips At any point in the wizard you can click Back to return to a previous page to review or change information File Edit View Favorites Tools Help Ea SBak gt O A Bsearch Favorites Meda lt 4 D Sf S we Address http pms ksphe ora projectserver WebCalendarjoutlaok1 asp _oid 1 gt CG Links z Home Projects Resources Updates Admin ProjectMmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log Off A Microsoft Project Step 1 PER Web Access Transfer nonworking time from your Outlook Calendar Transfer nonworking time entries from your Microsoft Outlook calendar Activities in Tasks View my tasks This wizard guides you through the process of transferring nonworking time entries from your Outlook calendar After you get the informatic from your Outlook calendar you can send some or all of it to your manager or add it to your Microsoft Project Web Access timesheet Create a new task Delegate tasks Usually you will want to send information about future nonworking time to your manager and you will add past actual nonworking time to your timesheet Transfer nonworking time from your Outlook Calendar Complete the section below and then click Next below to go to the next step Notify your manager of a change in your working days Send an update to My
57. Server 2002 every user s credentials should be made available to the server This actually means creating a user account and storing his her e Mail address The system administrator from KSPHC creates the user account for a new user and provides the user name and password The user can log in to the KSPHC domain through the Project Web Access The URL for the project server is http pms ksphc org projectserver The e Mail address is used to send notifications and alerts Please see the section Introduction to Project Server 2002 for more details on using Project Web Access Introduction to Microsoft Project 2002 What is Microsoft Project Microsoft Project is a specialized database that stores and presents thousands of pieces of data related to your project Examples of such data include tasks durations links resource names calendars assignments costs deadlines and milestones You can manipulate and display elementary project information in various views to analyze the planning and progress of your project This information helps you make decisions vital to the project s success You can also communicate your progress and provide the feedback necessary to keep your team and other stakeholders informed of essential project information create and print reports for status meetings or distribution to stakeholders and print or publish certain views or reports to your team s Web site Microsoft Project Professional 2002 Microsoft
58. USING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help ie ksph www ksphc org Project Management o A Project Management gt gt Cement Rates Circle Rate Rs Bangalore 7 Save Reset Circle Rate Rs Edit Bangalore 150 00 Edit Belgaum 150 00 Edit Bellary 150 00 Edit Gulbarga 150 00 Edit Hassan 150 00 Edit Dharwad 130 00 Edit Mangalore 150 00 Edit Shimoga 150 00 Edit Mysore 150 00 Edit El Done i Internet Astart 7 A ooriscela EJmicrosof SIKSPHC_ H Financial E RAAGA EJBrought project EMicroso SMCS HGS o45 em Figure 47 Archive The Projects that were migrated from earlier version MS Project 2000 are made available under Archive Project Information Here information such as Project Details Milestones of all the projects and Site Visits Project Details Click on this link to go to Archive Project Management page where you can view add edit update and delete the old Projects Details osoft Project Web Access p phc org oso ernet Explore JATI x File Edit View Favorites Tools Help Ea Back gt O A A Qsearch Favorites meda lt 4 D Si S we Address amp http pms ksphc org projectserver Shell CustPage asp PageID 1001
59. Web Access pms ksphiora s Pac asOreli jes aie 5 x File Edit View Favorites Tools Help Ea Back gt O A A Qsearch Favorites Meda D 3 Sf S we Address amp http pms ksphc org projectserver Tasks TasksPage asp Delegation 1 amp _oid 1 Pa CG Links bi Home Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log Off H m Microsoft Project Update All Update Selected Rows Save Chang Web Access Delegate tasks Show tasks using Timesheet view n a Gantt Chart Delegate Task Tasks displayed M st All delegated tasks that I track z Current tasks a All tasks Activities in Tasks F Hide Reject Insert notes A amp Q F view my tasks Create a new task Last Mama Delegate tasks Transfer nonworking time from your Outlook Calendar Notify your manager of a change in your working days off 4 El Done a Internet start aea l fi KSPHC_help doc Micros E Microsoft Project Web fJcreate a new taskbmp GS o2 49 am Figure 18 Transfer nonworking time entries from your Microsoft Outlook calendar 1 In the side pane click Transfer non working time from your Outlook Calendar 2 In the first page of the wizard select an update option My manager or The Microsoft Web Access Timesheet and then click Next Note If you want the nonworking time submitted to your project manager to be added to the
60. ail notifications and reminders Tasks Set e mail reminders for my resources Go offline amp You have no new tasks assigned to you Links AUDIT PREPAREDNESS CHECK LIST Alerts List of contractors who have not uploaded updates in past 1 week 21 List of ksphe personnel who have not visited a site for inspections in past 1 week 50 List of pending bills to be approved 0 List of projects that are bordering on cost overrun 0 List of projects that are bordering on time overrun 54 List of projects that are bordering on quality overrun 1 List of Projects that has task updates uploaded recently 2 days 0 List of Projects that had images uploaded recently 2 days 0 List of Projects that has inspections alerts uploaded recently 2 days 0 List of Projects That has bills uploaded recently 2 days 0 List of Projects that has NO task updations from past 1 week 87 List of Projects that had images not uploaded from past 1 week 87 zl Done EB Local intranet Astart A SS Home Microsoft Word _ E Microsoft Project Web Untitled Notepad 3 MOMBRR o437Pm Figure 12 Set My E mail Notifications and Reminders You can use this page to set e mail notifications for tasks issues documents and status reports You also use this page to set e mail reminders for your own tasks and status reports You can define when Microsoft Project Server sends e mail messages relating to your assignme
61. al directory name gt 3 Click the Test Connection button to verify the URL that has been entered If there is a problem connecting to the URL an alert displays with details about the error 4 Determine the method used to access the server by selecting either the Use Windows user account or Use a Microsoft Project Server account option in the When connecting section of the dialog box If Microsoft Project Server account is selected then enter the user name to be used when activating the connection This name cannot be changed when accessing Microsoft Project Server Multiple user access requires multiple Microsoft Project Server accounts 5 If you wish this account to be your default for Microsoft Project startup then select the Set as default account checkbox Note To identify which account is currently being used to connect to the server see the value to the right of Current account directly under the Add button see Figure 3 Properties To amend the properties of an existing connection 1 Select an account name and then click Properties 2 Edit details about the account in the same way you add a connection Set as Default To create a default account when using automatic connection This sets the specified account to the one that will be used to automatically make the connection when Microsoft Project Professional is opened To set the default e Inthe Account Properties dialog box see Figure 4 check the Set as default ac
62. any document click on the Browse button to locate the document from your computer A File Open dialog box appears go to the location where your file resides and select the file you want to upload and click Open button The file path is displayed now in the Local Path text box Now write some description about the file in the Description textbox Finally click the Upload button and then the file is uploaded Now you can see the details such as File Name Size Date Uploaded Description etc of the uploaded file in the lower section of the page There are also other two links namely View and Copy which allows you to perform following operations e View Click on the view icon to see the document which will be opened in a new window e Copy If you want the same document to be available for other project click on the Copy icon a Copy File window appears select the project name to which you want to copy the document The actual description appears in the Description textbox You can change the description if you want to Click the Done button The window disappears This completes the copying of the document to another project Repeat the same steps if you want to copy the document for other projects View Upload Pictures Follow the same instructions as specified above in the topic View Upload Documents to View Upload Pictures There is only one exception that is you need to mention the Pic Tkn Dt the date on which the picture is taken while
63. as per Manual Work slip Difference in amount Qty above 125 Rate Amount Qty above 125 Rate Amount 123456789 1RCC works for lintels in GF 20 97Cum Rs 4484 13 Rs 94032 21 20 97Cum Mar Non Approval to the Work paar slip generated through E Billing 3 aeebngi Pending Rs 3079 87 Rs 64584 87 Rs 29447 34 Remarks The difference in amount vide column No 9 Difference in amount of work slip between manual and E work slip Location I Rs 519863 56 Rs 490416 22 Rs 29447 34 Submitted Sub Construction of 48 SI quarters and 36 PC quarters at Adugodi Location I and 24 PC quarters at BSK II stage Location II of AHS II Package III Ref Non Approval to the Work slip generated through E Billing Adverting to the above I write to submit that the difference in gt amount far the itame nated halaw in tha worl clin E Done ap Internet Astart 4 A GaesPrcer projectma M Financiam E Help Ksp EJmicrosoft E Microsoft W colaborati SHRON I 03 43PM Figure 72 On this page you can see the topic and all the replies or responses sent for that topic Click on the topic or replies then you can see the description of the selected topic or reply in the bottom frame on the same page You can send responses or replies to the topics by clicking on Respond to topic link on the top of the page 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer s Tools Help
64. count option Remove To remove an account that is no longer required you must start Microsoft Project Professional in a different account from the one you want to delete 1 Select the account name 2 Click Remove which shows the dialog box in Figure 5 3 Choosing OK will delete the Microsoft Project Server account while choosing Cancel will not delete the Microsoft Project Server account and return to the view of all project accounts Are you sure that you want to remove this profile Removing this profile may prevent you From connecting to the Microsoft Project Server specified in the profile Cancel Figure 5 Deleting a Microsoft Project Server account These changes cannot always be made when there is an existing active connection For example the properties of an open connection cannot be changed To change properties Microsoft Project Professional must be closed and restarted Then when the connection dialog box appears Cancel it and select Work Offline There are two other options available in the main dialog box On startup there is a choice to automatically detect connection state or manually control the connection state Microsoft Project Professional will connect to the server indicated by the default account on startup if automatic is chosen If manually detect the connection state is selected then the connection to the default Microsoft Project Server is not made and the user must select a connection directl
65. ct when an enterprise project is saved for the first time Internally within Microsoft Project Professional the project name and version are stored together separated by a period This has two purposes it supports backward compatibility and ensures all project names are unique to the system It should be noted that saving a version overwrites any information that was already saved as that version If a project is to be saved as a different version the Save As command should be used and new version selected from those available in the drop down box Save to Microsoft Project Server i E 2x Name CT Type Projet i st lt s isY Version Published o Calendar standrd sts Custom Fields Custom Field Name Value Sponsor Enterprise Project Outline Code1 Location Enterprise Project Outline Code Save as File Cancel Figure 7 Saving a project with a version and outline code Every time a project is saved the values for any required Enterprise Outline Codes or any Enterprise Custom fields are validated Microsoft Project ensures that there is an entry in each of the required fields and that the value matches any validation set in the specific field In the case of Enterprise Outline Codes for example a drop down box will support the selection of a valid entry Entries can be changed at this point as well as long as they are valid For example one of the Custom fields may relate to the stage or
66. cts link which is located in the top portion of the page The new page displays a map containing all the districts of Karnataka state Click on any district All the KSPHC projects under the district are listed You can know the status of a project by the font color of the project name The color is red if the project in at ongoing stage green if it s completed and yellowish pink if it is just proposed Click on any project name to view the detail information of the project Project Details Microsoft Internet Explorer KARNATAKA STATE POLICE HOUSING CORPORATION LTD Innovatively building for better police community relations ADUGODI DESIGN SUPPLY AND ERECTION OF PREFABRICATED S STRUCTURE Division gt District gt Project gt Project Number 708 amp Prev ars 5 Contact U A e IRA 13 2005 06 Dated ia greemen lumber 10 08 05 Status Milestone No Milestones Reached Scheduled Start Date 28 March 2005 Scheduled End Date 07 April 2005 Actual Start Date 28 March 2005 Estimated End Date 07 April 2005 Company Name Chandrashekar R Showing Picture 14 of 15 Project Budget 27 60 Lakhs UptoDate Expenditure 0 00 Details gt B visit Details gt BZ status A Documents gt GF Financials KSPHC Ltd 2005 AnS II S AUDUCODIZIPCOTRSA RBLOCK B 20 AUDUGODI 12 PC QUARTERS GROUP C AUDUGODI 24 PC OTRS AT BLOCK A AUDUGODI 24 PC QTRS CAR BLOCK A AUDUGODI 24 PC OTRS CAR B
67. d as well as the date or to view tasks at different outline levels click View Options and then select the appropriate options To view a subset of the listed reports or to organize the reports into groups click Filter Group Search and then select the appropriate options In the sheet update the task information as needed e To track progress type the percentage of the task that has been completed in the Work Complete field e If this field is not displayed on screen scroll to the right until it becomes visible e To insert other tasks click New Task s enter information in the task sheet and then click Save New Task e Click Save Changes You can quickly scroll to the start of a task in the chart portion of the Gantt Chart view Select a task and then click the Scroll the Gantt Chart to the start of the selected task button on the toolbar To see a different date range in the chart portion of the Gantt Chart view click the Zoom in and Zoom out buttons on the toolbar To attach additional information to a specific task select the task and then click Insert Notes on the toolbar To delete the selected task click Delete on the toolbar E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer P a x Fie Edit View Favorites Tools Help Back gt gt amp A A Qsearch GFavortes meda B G Si S we Address http pms ksphc org projectserver Tasks TaskListPage asp _oid 1 d 6o Links
68. display a different page When you re ready to end your Microsoft Project Web Access session click the Log Off menu Project Server Menus Home Homepage Microsoft Project Web Access is the interface you use to work with information stored in Microsoft Project Server After you log on the Home page lists outstanding tasks status reports Alerts and other important project information that involves you You can click the links on the Home page to perform activities You can also change several of your Microsoft Project Web Access settings from the Home center s side pane And finally you can click the links at the top of the window to view other parts or centers of Microsoft Project Web Access Z Microsoft Project Web Access pmsbkup Microsoft Internet Explorer File Edit View Favorites Tools Help Bak gt A Qsearch Favorites meda B 4 Si ES we Address E http pmsbkup projectserver home homepage asp _oid 1 amp oading 1 A KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations z 0 Links g Tasks Projects Resources Updates ProjectMgmt FinancialMgmt Collaboration ReportMgmt Email Log off Help amp www ksphc org NZ Home Page KI 4 PEREA Welcome KSPHC Project Web Access User PMC Activities in Home Home Page Updates Change password 4 You have no changes to update into Microsoft Project Set my e m
69. e Fine Aggregate Physical Tests on Cement Sand for Deleterious Materials Test Reports on Steel Test on Cement Test on Concrete Test Results of Bricks Test Cement Concrete Cubes Financial Add Edit Update options for all the rates and items used in the billing and Scheme related information are available under this category 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Qsearch GFavortes meda B G Sl S w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration Reportmgmt E mail Log off Help amp www ksphc or SI g 3 Project Management n e PMC See hy Select Project Name Nos BATH ROOMS AT DAR HQ IN GULBARGA x i SEDES n l E PROJECT MANAGEMENT i 2 S m m jm a lo la E Z Q E gt PE EH HTH a e ead io eo hg CERE Jay i Jay To See Projects gt Click on Tree Developed and Maintained By Cal Info G Ei aa a ea a ee PMstart H A oarisceia E microsof SIKsPHC_ H Financial EIRAAGA Eerought project E Microso Figure 36 Scheduled Rate Entry Form osoft Proje eb Acce
70. e numbers of tasks that are already available in the database are included in the Select Item of Work dropdown list Select the task from the list if the task is matching with the task you want to add Else click on the Click Here to Enter Item of Work button Type in the task in the Item of Work textbox Select any of the two option button next to the Item of Work textbox according to the type of task Select unit from the Unit drop down list box If the unit is not available in the list select other from the list and type the Unit in the textbox next to the list Enter the quantity in the Approximate Quantity textbox Then to calculate the rate just click on the button next to the Rate textbox On clicking this a Lead Rates Calculation window will appear In that enter the distance in the distance column Then click on Submit button The amount will automatically be calculated and displayed in the Amount textbox Then specify the time taken in days select either additional or alternative from the next dropdown list and provide other necessary details Then click the Submit button to add one extra item Repeat the same process specified above to add more extra items But the new items you have just added will have no immediate effect until you click on the Send Mail button to send a request with all added extra item details to the Project Manager And that finally completes adding extra items Lead Rates Lead Rates page enables you to view the Lead
71. e to send updates for your timesheet when you are offline Set e mail reminders for my r r A resources 2 You can edit and save changes to status reports but you cannot send them until you go back online You cannot view previously i submitted previously edited or late status reports If you are a manager you won t be able to view resource status report responses or Go offline create and send new status report requests 3 If you are a manager you will not be able to view or process updates You will not be able to create or run rules to process updates To go offline click the Go Offline button below when you are offline you can access Microsoft Project Web Access pages by clicking Microsoft Project Web Access on the Favorites menu When you are offline the Go offline link in the side pane changes to Go online Go Offline Cancel E Done EE Local intranet start E A Brome microsoft word GAluntitied Notepad EMicrosoft Project Web Heme 04 55PM Figure 15 Tasks The Tasks center lets you view edit and update project task assignments that have been made in Microsoft Project You can work with tasks in either a Gantt Chart or a timesheet view You can see which projects and tasks team members are working on a time phased breakdown of the amount of total work planned and actual work done and any nonproject time such as vacations that resources have entered You can only see information for the
72. ect information For each type of reminder you can choose to have Microsoft Project Server send a reminder to just you just the team member or both of you e Inthe side pane click Set E mail Reminders for My Resources e Follow the instructions that appear on your screen e Click save Changes File Edit View Favorites Tools Help SBak gt A Qsearch Gyravorites meda lt 4 B 4 Si a we Address amp http pms ksphc org projectserver Notifications Mgr_Notifications asp _oid 1 Tasks Projects Resources Updates Admin ProjectMgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log Off Microsoft Project Web Access Set e mail reminders for my resources te eer Use this page to set e mail reminders for resources about their tasks or status reports Activities in Home Home Page Upcoming tasks Set my e mail notifications and reminders I Remind resources day s lz before their tasks are due Set e mail reminders for my e mail me only C e mail my resources e mail me and my resources resources Overdue tasks I Remind resources when their tasks are 1 day s z overdue IT Then remind resources every 7 ae y z until their tasks are complete e mail me only e mail my resources e mail me and my resources Tasks require status update I Remind resources when their tasks have started for day s z but
73. ee SAH ele hes tole BANGALORE Bangalore Ongoing AHS II Bhatt G G f ots ee a a ae mi te i ee 6 eee eee M ee n E m a COMPLETION OF HANDING 6 p28 PEA RURA CPI Office i Gulbarga Gulbarga comp Sted OVER TO POLICE pe i ie scc COMPLETION OF MAJOR a 7 pee PUAMPURA RPS Chikmagalur Shimoga comp eted civil WORKS pe Betageri AS COMPLETION OF HANDING 8 84 AKKIALUR 4 PC Qtrs HAVERI Davanagere Ongoing OVER OF LAND TO THE NRB Nagabhushan P N AGENCY COMPLETION OF HANDING 9 700 ALAND Fire Station Gulbarga Gulbarga Completed OVER OF BUILDING TO NRB Chandra Shekar R POLICE DEPARTMENT COMPLETION OF F 10 E ALUR 24 PC AND 1 SI Qtrs poa Mysore aei ESTIMATES p pa VG COMPLETION OF HANDING _ 11 553 eile TIR PE USE Tumkur Mysore ieee TO POLICE forse Subramani R DEPARTMENT E fone S e T O edstes Mstart S A OA BH A Gimnbo Perm cas rep Emer so E Micr LE OMAOG 22S 1148 0m Figure 90 Interface to the KSPHC Website To make the operations and activities of the organization more transparent KSPHC continually publishes project related summary information on its website to be viewed by any common man To review the projects summary information type the URL of the website http www ksphc org in your internet browser s for example Microsoft Internet Explorer Address box When the home page is loaded click on the proje
74. elp omy f k he gt j www ksphc or9 Report Management Y o KSPHC Heirarchy RO R ERSECRnE ISEnEEE AEE 1 10 fa O i Hi PROJECT PROGRESS FINANCIAL CONTRACTOR WISE TOTAL QUARTERLY EXPENDITURE DIVISION WISE ONGOING QUARTERLY EXPENDITURE SCHEMES WISE CONTRACTOR WISE REPORT DISTRICT WISE PHYSICAL CORPORATE SUMMARY QUARTERLY CONSTRUCTION REPORT SITE VISIT REPORTS UPDATE DETAILS in He a i Im m E IA o GENERALISED QUERY Developed and Maintained By Cal Info I ww To See Projects gt Click on Tree Ei a Done E nternet start Wea Sacer projec Financ E Help Micros collab 2 Micro Docum Ot BONA 05 04 PM Figure 79 Project progress Contractor Wise Agency Wise Report page allows you to get the reports according to a particular Contractor Agency You can also select different Division and District name to filter the information of a particular contractor On the Agency Wise Report page serial number project name site handover date est end date act start date act end date PDC Probable Date of Completion total delay budget cost up to date expenditure cost over last task completed and send mail information is available Click on the link under project name for the project you want see the project details Click on the Send Mail link to send an e Mail to the contractor rosoft Project Web Access pms ksphc org
75. es Meda gasan KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration Reportmgmt E mail Log off Help CY ksphc z www kspno org Project Management Project Management gt gt Lead Rates Entry Form Sino Description Unit Lead Rate Rs Save E Pap E a Start ae a a E Microsof Ja KSPHC_ fi Financial kal RAGA BEJ ht SB Project ww E Microso SB RRG 04 45PM ROUE 40 Scheme Details In the Scheme Details page you can add a new scheme view the details of the schemes edit update the details of an existing scheme and delete a scheme To do this use the four links available on this page 2 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back gt gt O A A Asearch GFavortes meda B G Si S w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration Reportmgmt E mail Log off Help PNN ia www ksphc org X Project Management u z Project Management gt gt Scheme Management ADD NEW EDIT UPDATE V
76. estones as completed by clicking the update link under Set as Complete column Click on the update link under Set as Incomplete column to make the milestone incomplete A Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E l8 x Fie Edt View Favorites Tools Help e Back gt Q A Qsearch Favorites meda B G Si a we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 7 60 Links Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration Reportmgmt E mail Log Off Help amp www ksphc org 4 Project Management o al Project Management gt gt Archive Projects MileStones Select Project Name ADUGODI TPS amp ACP Office X Completion of Excavation work Friday February 21 2003 100 Ble Update 2 Completion of Plinth Beam Wednesday March 26 2003 100 E a Update 3 Completion of BBM GF Tuesday May 13 2003 100 eee Update 4 Completion of GF slab Monday June 02 2003 100 PRA Update 5 Completion of roof slab FF Tuesday July 08 2003 100 Pele Update 6 Completion work of Plastering Tuesday August 19 2003 100 bee eed Update ei Completion of Flooring with Curing Thursday October 09 2003 100 le Update 8 Completion of Joinery Saturday October 11 2003 100 Eid Update 9 Completion of Electricals Works Thursday October 30 2003 100 eee Update 10 Completion of Development works Wednesday Octobe
77. fi i AKKUR 150 May 04 2005 w DS nagabhushanpn 1st RA Bill for AKKUR Dt Akkur Wednesday a Measurement 178 October 05 a g nagabhushanpn 3rd RA Bill for Akkur Dt 10 5 2005 for 3rd RA Bill 2005 2nd RA Bill MB Tuesday July 4 gt A i For Akk r 128 12 2005 EN Dg nagabhushanpn 2nd RA Bill for AKKUR Dt 7 12 2005 Developed and Maintained By Cal Info Ei E E Internet start T A miscela E Microso Saks Financial E nttpstip EJRAAGA surmai sf emj ARNG 042m Figure 60 There are two sections on this page One section is for uploading the MB Book And the other section is for viewing the details about the MB Book and link to the actual MB Book file For uploading any MB Book click on the Browse button to locate the MB Book file from your computer A File Open dialog box appears go to the location where your file resides and select the file you want to upload and click Open button The file path is displayed now in the Local Path text box Now write some description about the file in the Description textbox Finally click the Upload button and then the file is uploaded Now you can see the details such as File Name Size Date Uploaded Description etc of the uploaded file in the lower section of the page There are also other two links namely View and Copy which allows you to perform following operations e View Click on the view icon to see the MB Book which will be opened in a new window
78. g the Project The project s planning phase starts after an authoritative stakeholder has decided to implement the project The outcome of this planning phase will be a workable project plan and a team ready to start working the project When planning the project we have to Look at the project in holistic way Before we get too far into the nuts and bolts of planning we need a comprehensive vision of where we are going with our project We shape this vision by first identifying the project goals and objectives This helps us to set the scope of the project We learn the expectations limitations and assumptions for this project and they all go into the mix We also identify possible risks and contingency plans for the project Identify the project s milestones deliverables and tasks Subdivide the project into its component tasks and then organize and sequence the tasks to accurately reflect the project scope Develop and refine the project schedule To turn the task list into a workable project schedule specify task durations and relate tasks to each other We can create task dependencies that is a model of how the start of one task depends on the completion of another task for example If we have any specific deadlines for deliverables we can enter those as task constraints At that point Microsoft Project can start to calculate a realistic schedule for tasks in particular and the project as a whole With this plan we can accurately
79. gement gt gt Archive Project Management gt gt Add New Archive Project Entry Form Project Id i285 Site www ksphc org z Project Name Scheme Name AHS i x Package Id NA District Name Bagalkot z Contractor Name A Meti Hosur Earth movers x Project Status Completed Agency Project 0 EE Name EE Bangalore z Advance Paid Project Start Date Jan 984 Description End Date 1 Jan 1984 Agreement No Moo Estimated fama 5 D End Date 1 Jan 1984 ProjTolLimit jo Land C i Available 0 Plinth Area jo Number Of booo ooo o Number Of T Buildings Floors Number Of PC Number Of SI Eo o MM7 Quarters Quarters zl mer CE E meret Astart A A op miscela EJMicrosof SIKSPHC Financial E RAAGA EJBrought project EMicroso S MIRHO gt 04 56PM Figure 49 e Edit Update On this page you can select the Project Name which you want to edit from the Select Project dropdown list Make the changes required and save 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer 8 x Fie Edit View Favorites Tools Help Back gt O A A Qsearch GFavortes meda 3 B G Si S we Address amp http pms ksphc org projectserver Shell CustPage asp PagelID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin FinancialM
80. gmt Collaboration ReportMgmt E mail Log Off Help icy ksph www ks c or S p g Project Management o m Project Management gt gt Archive Project Management gt gt Edit Update Archive Project Entry Form Select Project Select Project x Project Name Scheme Name AHS x Package Id NA District Name Bagalkot z Contractor Name A Meti Hosur Earth movers z Project Status Completed z Agency Project EE Bangalore Advance Paid 0 EE Name EE Bangalore Project Start Date _fi Jan 1984 Description End Date 11 Jan 1984 Agreement No JNA Estimated End Date 11 Jan 1984 ProjTolLimit fo Land booo Available Plinth Area 0 Number Of 0 Number Of Eeo Buildings Floors Number Of PC r Number OfSI no xl e EN Mstart A A ooriscela E microsof SIKsPHC_ H Financial ERAaGA Eerought project Z microso SMC WAH 0457m Figure 50 e View On this page you can see the details of all the available Archived Projects 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer Fie Edt View Favorites Tools Help Ea Back gt O A A Qsearch fHyFavortes meda 3 B G Si S w Address amp http pms ksphc org projectserver Shell CustPage asp PagelID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Upda
81. hrough Project Server This ultimately updates the project plan being maintained by the project manage Getting Started with Microsoft Project Web Access The project manager and project system administrator are responsible for setting up Microsoft Project Web Access user accounts for all team members and other stakeholders on the project team Access your account by doing the following Open Internet Explorer on your computer In the Internet Explorer Address box enter the Microsoft Project Web Access URL http pms ksphc org projectserver that your project manager or project system administrator has provided for you Press Enter Enter your user name and password and then click the Log In button Your Microsoft Project Web Access Home page appears Internet Explorer Address Mi rosoft Protect Web Access pms ksphc arg Microsoft Internet Explorer i 161 xi File fEdt View Favorites Tcols Hele Ea et gt GLE A Reh ayrevortes Med E4 S Si H w x ca tines 7 Adebess 3E heu ral oed wirepaye eh Puai TEE bony arg E L T E AT L EE SN Microsoft Project Web Access Home Home Page Welcome to Microsoft Project Web Access PMC Aztv tis in Moms Home Pegs Updates Zy You Fave 38 task cvanges trom resources peadirg tor approval New or Updated Tasks Tasks resources Gh You Fave norew tassa azzigred to you Subscribe
82. irector CE Chief Engineer SE SE Design Superintendent Engineer Superintendent Engineer EE EE PM EE QC Executive Engineer Executive Engineer Executive Engineer AEE AEE PM AEE QC Asst Executive Engineer Asst Executive Engineer Asst Executive Engineer AE JE AE PM AEE Design l Asst Engineer Junior Asst Engineer Asst Executive Engineer Engineer AE Design Asst Engineer Block Diagram of Software Usage Notification from government for the new project Design and measurement by AE Design Approval from C amp MD Tendering of the project Preparing the project plan in MS Project Professional Publish project plan to the MS Project Server MS Project Server 2002 Updating task progress through MS Project Web Access by Pr Mgr Contractor Review amp approve updates by Project Mgr Generate Submit the bill Close amp archive the project Project Professional project plan monitor accept updates and control project Project Manager KSPHC Office Upload progress information update tasks prepare amp submit bills Project Server Construction Site KSPHC PMS Software Solution Infrastructure Users Email Access Control Guidelines To work all the stakeholders in an integrated fashion as part of the total project management and more specifically the Microsoft Project
83. it was at the time it was saved offline Changes made in offline sessions will not be visible until the project is saved online again Opening an Offline Project An offline project is available in future sessions of the user who saved it offline both connected and working offline from the server To open a project saved offline 1 Start Microsoft Project Professional on the computer that the project was saved offline with an account on the Microsoft Project Server from which the offline project came either connected or working offline 2 On the File menu select Open see Figure 9 3 Select the offline project and click Open or double click the offline project Offline projects are denoted as such in the Checked Out column Open from Microsoft Project Server Name Version Checked Out Checked out by Last Modified 2 Accounts Payable Modifications Published No 6 3 02 2 27 PM 2 Accounts Receivables Modifical Published Offline Administrator 4 15 02 10 16 AM 2 Billing System Deployment Published No 5 15 02 1 46 PM 2 Claims System Enhancements Published No 4 15 02 10 25 AM 2 2 Discount Corp Project Manager Published No 4 15 02 10 25 AM 2 ExtraNet Fibre Optics Published No 5 7 02 4 22 PM 2 Financials Project Server Deplo Published No 4 15 02 11 02 AM 8 GE German PMSA Proj Published 5 21 02 12 49 PM 2 German Biz talk proj Published 5 21 02 9 48 AM 2 HealthCare Project Manageme Published 4 15 02 10 42 4M 8 Internet Help Desk P
84. ites Tools Help f Back gt O A A Asearch GFavortes Emeda D G Si a w Address E http pms ksphc org projectserver Tasks NewTaskPage asp _ID 104 amp projID 8168HideTLPicker 1 z O60 Links dome Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportmMgmt E mail Change Password Log off Microsoft Project Web Access Create a new task ctivities in Tasks Enter new tasks for documentation to do list in the grid below iew my tasks X Delete task Insert new task reate a new task Task Name Assigned To Priority Start Finish ark Complete Notes palegatertasks Prepare ducuments forsiva Medium 28 10 05 28 11 05 ransfer nonworking time from r our Outlook Calendar Prepare HTMS Docurr ashok Medium 28 10 05 29 10 05 x otify your manager of a hange in your working days indicates a required field Save New Tasks Cancel 4 Done ap Internet Astart 4 amp A KsPHC help doc E Microsoft Proj EfJoutiook calendar Sycms EA KsPHC Complaint Gp Miscellaneous Fi G 0 12 51 am Figure 25 Manage My To Do List You can track the progress of tasks in to do lists and update their progress Like project tasks tasks on the to do list are displayed in a Gantt Chart e Inthe side pane click Manage my to do lists e On the next page to view the time tasks were started and finishe
85. l submitted by which person Bill pending with whom Bill Type Estimated project Cost Up to date Amount and days lapsed You can sort by any column and see the details Click on the Project Name to view the bill work slip extra item etc File Edit View Favorites Tools Help Back gt O A Qsearch Favorites Beda G D SSI Ew Address E http pms ksphc org projectserver Shell CustPage asp PageID 10013 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer m E le x Home Tasks Projects ProjectmMgmt Collaboration Reportmgmt E mail Log off Help om 4 www ksphc org i X Financial Management o z Financial Management gt gt Pending Bills Sorted By Project Name 7 Refresh Note Click on the Project Name To View The Bill eaae Agency Submitted pees ee Il Type Estd Proj cost TE Amt JII 14 PC Nagabnushan F 1 QUARTERS CAO FA 10 19 2005 Bill 5 075 000 00 1 674 904 89 AKKUR 14 PC Nagabhushan QUARTERS ARASIKERE 18 PC Nagathushan AND 1 SI Qtrs ARASIKERE 18 PC SE AND 1 SI Qtrs PN BELLAVI 12PC Nagabhushan AND 1 SI gtrs PN BELLAVI 12PC Nagabhushan AND 1 SI gtrs PN CHIKKANAYAKANA Nagabhushan EEBNG SESOUTH 10 6 2005 WorkSlip 5 075 000 00 1 674 904 89 w EEDVG AS2 8 31 2005 NormalFinal 6 931 000 00 6 788 347 41 EEELEC AS2 10
86. lay indicators about project related information For example document or issue indicators are displayed when documents or issues are linked to a project To open the project from within Microsoft Project select the project and then click Open in Microsoft Project Depending on permission settings you can edit a project Select the project you want to edit and then click Edit Project Details To create a shortcut to this view click Save a Link 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E 7 aj x Fie Edit View Favorites Tools Help Ea Sack gt Q A Qsearch Favorites Meda Ey G SI a we Address E http pms ksphc org projectserver Views PortfolioView asp _oid 1 2 Tasks Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log Off Help Project Center Choose a view KI RS 7 View Options Filter Group Search ies in Projects projects in Project Center Save Link Edit Project Details Open in Microsoft Project R Ia Pe projects in Portfolio i Project Name per ad its 1ONOS BATH ROOMS AT DAR HQ IN GULBARGA GUL 05 01 05 08 00 05 01 05 08 00 AM 05 01 05 08 0 projects with Portfolio er a new personal or H to do list he my to do lists list options ALUR 24 PC AND 1 SI Qtrs 17 01 04 08 00 20 01 04 08 00 AM 20 01 04 08 0 X 4 gt
87. line 2 From the File menu click Open and open the offline project From the File menu choose Save Online 4 Inthe Microsoft Project save dialog box choose Yes to save all changes made offline back to the Microsoft Project Server choose No to discard the changes or choose Cancel to return to the project Microsoft Project Do you want to save changes to Accounts Receivables Modifications Published which was saved offline Figure 10 Save dialog box 5 The project will now be checked in and available to other users Introduction to Project Server 2002 Project Server and Web Access Microsoft Project Server is the companion program that accompanies Microsoft Project Professional 2002 Microsoft Project Server provides for team collaboration among project managers team members and other stakeholders Project managers use Microsoft Project to enter store and update project information They can then send project information such as assignments or task updates to specific team members through Microsoft Project Server Team members and other associated stakeholders in the project can view and work with the information held in Microsoft Project Server through the use of a Web based user interface called Microsoft Project Web Access Not only can team members review their assigned tasks and other project information in Microsoft Project Web Access they can add tasks update progress information and send status reports t
88. lip Adugodi Location I as per Manual Work slip Difference in amount Qty above 125 Rate Amount Qty above 125 Rate Amount 123456789 1RCC works for lintels in GF 20 97Cum Rs 4484 13 Rs 94032 21 20 97Cum Rs 3079 87 Rs 64584 87 Rs 29447 34 Remarks The difference in amount vide column No 9 Difference in amount of work slip between manual and E work slip Location I Rs 519863 56 Rs 490416 22 Rs 29447 34 a Done at J start adea l SIKSPHC_Pr Ea Projectmg Financial Ete Kse Microsoft Eimicroson f colaborati E N82 03 47PM Figure 73 On Respond to topic page you can see the description on the top of the page The other things are same as in the Post Alert page and you can submit the replies here 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Qsearch GFavortes Gwed Eby 3 Gi H w Address fa http pms ksphc org projectserverShell CustPage asp PageID 10017 amp _oid 1 x eGo Links a Home Tasks Projects Resources Updates Admin Projectmgmt Financialmgmt ReportmMgmt E mail Log Off Help www ksphc org Alert Management Collaboration gt gt View Topics gt gt Respon to Topic REPLY TO AEEBNG1 Submitted Sub Construction of 48 SI quarters and 36 PC quarters at Adugodi Location I and 24 PC quarters at BSK II stage Locati
89. luding team members resource managers senior management customers and sponsors Plan execute and control the tasks phases and deliverables of the project based on the identified project goals and objectives Close the project when completed and capture knowledge accrued Project managers are also responsible for balancing and integrating competing demands to implement all aspects of the project successfully as follows Project scope Outlining the specific work to be done for the project Project time Specifying the finish date of the project as well as any interim deadlines for phases milestones and deliverables Project cost Indicating the project costs and budget Project human resources Signing on the team members who will carry out the tasks of the project Project procurement Acquiring the material and equipment resources with which to carry out project tasks Project communications Conveying assignments updates reports and other information with team members and other stakeholders Project quality Specifying the acceptable level of quality for the project goals and objectives Project risk Analyzing potential project risks and response planning Understanding the Project Management Process The project management process can be broken down into four manageable phases Initiating and planning the project Executing the project Controlling the project Closing the project Plannin
90. m There are many new features that are available when a user implements Microsoft Project Professional all of which require a connection to Microsoft Project Server Microsoft Project Server Accounts Overview Microsoft Project Professional introduces a number of enterprise features All enterprise features are dependent on the Microsoft Project Professional connection with a Microsoft Project Server Each Microsoft Project Server provides access to a different set of enterprise projects and resources Within larger organizations as the deployment of Microsoft Project continues project managers may need to interact with multiple Microsoft Project Servers as well as needing a method for running Microsoft Project Professional in an offline mode When a connection is made to a specific Microsoft Project Server the global template from that environment is used and is cached when the session is ended This cached global template is used when working offline from the Microsoft Project Server While working offline on My Computer the local template file is used A user can define one or more Microsoft Project Server accounts for Microsoft Project Professional to access Each account will require an authorized user ID and password to be entered to enable access When Microsoft Project Professional is started the dialog box displayed depends on the options that have been set If an automatic logon has been chosen the default account is selec
91. manager The Microsoft P oject Web Access Timesheet z gt T E nternet a Astart A A KsSPHC help doc micros E Microsoft Project Web Ef delegate taskbmp Paint _ fa 02 51 am Figure 19 Notify Your Manager of a Change in Working Days You can notify project managers of a change in working days and times from Microsoft Project Web Access 1 In the side pane click Notify your manager of a change in your working days 2 On the first page select the type of change in working time and the time period and then click Next 3 On the next page select one or more managers to notify and then click Next Tips To select a manager click the name and then click Add You can select more than one at a time To select adjacent names holding down SHIFT and then click the first and last names you want To select nonadjacent names hold down CTRL and then click the names you want To remove a name from the list click Remove 4 On the last page verify the dates and times to transfer and then click Send If you want to change any information in the table before sending it click Back File Edit View ees Tes Help Heak gt OA A Qsearch Favorites meda D GSI S we Microsoft Bejo Step 1 of 3 Web Access Notify your manager of a change in your working days a Specify the type of work day change and the range of dates for the change Activities in Tasks Vie
92. nclusion With the KSPHC PMS based on Microsoft Project Microsoft Project Server and Customised Web Pages KSPHC Employees are finding it easier to collaborate on complex and demanding projects to provide highly detailed and accurate project estimates and to stay informed about schedules and milestones no matter where they happen to be working For KSPHC this means a workforce that is not only more productive but also more focused on what ultimately matters the most Quality Projects done within the Budget and On Time
93. nd then click Next below to go to the next page Transfer nonworking time from your Outlook Calendar Add the managers that you want to send an update to Notify your manager of a i k 3 A change in your working days Project managers Send to Remove eee Start GA A SH KSPHC_help doc Micros Microsoft Project Web Joutlook calendar bmp P GBS 02 53 am Figure 21 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer P F a x Fie Edit View Favorites Tools Help Ea Back gt 2 A Qsearch fayravorites meda B S Sf S we Address E http pms ksphc org projectserver WebCalendar Outlook2Manager asp WorkingException 1 6o Links tj Home Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log off EiMicrosoft Project ster 3 of 3 i Web Access Notify your manager of a change in your working days 4 Here is a preview of the information that will be sent to your manager Activities in Tasks View my tasks Click Send below to complete the wizard Create a new task Preview From PMC Transfer nonworking time from your Outlook Calendar To AEZSHG Delegate tasks Notify your manager of a k Date 25 01 06 change in your working days Subject Resource Calendar Update Start Time End Time al GEGE 25 01 06 12 00 AM 26 01 06 12 00 AM BE
94. ndow fArchive Projects Reports summary asp projName 6148Server 228 Mstart SG reser Aroiec MFinanc Eep Emeros colab Z mtero Yocum Figure 85 EY Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer aa ja xj File Edit View Favorites Tools Help Ea Back gt A A Qsearch GFavotes Meda Dr G Si a we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10018 _oid 1 KARNATAK ELSES Es on LSI Innovati remesH09 z co Links Home Tasks Projects Proj Project Number 606 10NO S BATH ROOMS AT DAR HQ IN GULBARGA PWA 01 05 06 Dtd 6 1 05 4 www ksphc org Project Name KSPHC Heirarchy e mbbcons Agreement Number Status Milestone Completion of Handing over to police Laying and jointing PYC oriplast pipes Last Task Reported 25mm dia outer Baseline Start Date Wednesday January 05 2005 Baseline End Date Thursday June 30 2005 Estimated End Date Sunday July 03 2005 Subhash H Chavan Company Name Project Budget Rs 1 00 lakh UptoDate Expenditure iE e600 To See Projects gt Click on T For Visit Details Click here Description Feedback IN GULBARGA DIST OR DEVELOPMENT WORK DC 20 GULBARGA 36 Qtrs for Central Prison Staff HUDCO I
95. ned from this one When closing the project we Identify lessons learned Work with our project team and conduct a postmortem meeting to learn what went well and what could be improved Create a project template Save the project plan along with tasks duration metrics task relationships resource skills and the like so the next time we or someone else manages a similar project our wheel will not need to be reinvented Overview of KSPHC PMS KSPHC has gained superiority in managing a large number of projects successfully It has a pool of skilled technical and operational human resources The PMC Projects Monitoring Cell monitors and controls the projects while the projects are in ongoing stage It s very important to understand the KSPHC management hierarchy role of the managerial personnel its functional behavior its operational activities and the way it integrates with the third party construction companies A project pops up to KSPHC by the notification issue arrives from the government A measurement specification is prepared for the construction by the AE designs and submitted to the C amp MD After the C amp MD approves the measurement specification KSPHC looks out for a contractor to outsource the construction by tendering of the project Tendering may be carried out differently based on the size of the projects If the project is not so significant the tendering takes place at the division where construction site is
96. nerate different kinds of bills For generating the bills viewing the MB and adding extra items first you need to select the Project Name from Select Project Name dropdown list and proceed 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer aj x Fie Edit View Favorites Tools Help Ea Back gt O A A search Syravorites meda A B 3 SI S we Address E http pms ksphe org projectserver Shell CustPage asp PageID 10013 amp _oid 1 gt Go Links gt aN KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED 3 Innovatively Building for Better Police Community Relations Home Tasks Projects Projectmgmt Mgmt Collaboration Reportmgmt E mail Log off Help amp www ksphc org Financial Management o Select Project Name AKKUR 14 PC QUARTERS x FINANCIAL MANAGEMENT GENERATE BILL ADD EXTRA ITEM SR RATES LEAD RATES ROYALTY CHARGES PAID BILLS MB BOOK TEMPLATE VIEW UPLOAD MB BOOK ADHOC PAYMENT REQUEST FORM PENDING BILLS PACKAGEWISE SUMMARY MOBILIZATION ADVANCE REQUEST FORM GENERATE FINAL BILL Developed and Maintained By Cal Info O Hi E3 E internet MStart Gs fs GA Miscella Microso IKSPHC_ M Financial E http tip E RAAGA amp Yara Se CAL RAO 03 48 PM Figure 55 Generate Bill After selecting the project name from Select Project Name dropdown list click on Generate Bill link to generate the bill for the
97. ng Timesheet view 7 F Hide amp Reject Insert Notes Q Q m Santena i ask Name E E oR ee Finish Bl E E e erel A El E ee me EP Tasks displayed int invitati i Current tasks a All tasks Activities in Tasks View my tasks Create a new task Delegate tasks Transfer nonworking time from your Outlook Calendar Notify your manager of a change in your working days HULIYURU 6 PC AND 1 SI fa http pms ksphc org projectserver Tasks TasksPage asp _oid 1 Internet start a ei IS GA Miscellan Ekse E Microso 2 pmchom SJemail no Jaw Pictu Fenai no ER 4 lt il Gy 02 45 AM Figure 16 Create a new Task Project managers can add new tasks directly to resources timesheets Resources can add tasks to their own timesheets and then submit them for approval After you update the timesheet the new task is added to the selected project plan You can also create tasks for to do lists to track personal tasks or small projects that don t need formal scheduling Create a new task for a project 1 In the side pane click Create a New Task In the Project list select the project to add the task to 3 Under What outline level do you want to create the new task in choose the level at which you d like the new task to appear e To add a subtask that must be completed as part of an existing task assigned to you click Make the new task a subtask of and then select the existing task e T
98. nts status reports or other project information such as documents or issues Managers can also set up e mail notifications for you so that you receive both the manager defined notifications for example for overdue tasks or status reports and the notifications you ve defined yourself e In the side left pane under Activities in home click Set My E mail Notifications and Reminders e Follow the instructions that appear For example if you want to receive an e mail notification each time the start or finish dates or duration change on any task you are assigned to select the My project tasks are modified check box e To avoid missing notifications of important events you may want to check more notifications and reminders than you think you need and then over time clear the notifications and reminders that are not useful to you e Click save Changes E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E lal xj Fie Edit View Favorites Tools Help Back gt O A A Qsearch Favorites Meda lt 4 D G Si S we Address amp http pms ksphc org projectserver Notifications Self_Notifications asp _oid 1 x 60 Links Tasks Projects Resources Updates Admin ProjectMgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log off Microsoft Project Oe Means 3 Web Access Set my e mail notifications and reminders K
99. o add a new task that isn t part of any existing tasks click Create the new task at the top outline level 4 Under Task information enter information about the new task 5 Click Save New Task to add the task to the timesheet Note Clicking Save New Task sends a new task request to the selected project s project manager The project manager must approve the request before the task is added to the project plan Create a new task for a to do list In the side pane click Create a New Task In the Where do you want the new task s to be created section in the note click Create a New To do list On the next page in the To do list Name box type a name for your list 4 Specify users who can view this list e To make the list viewable by any user click Anyone Ne 1S e To make the list viewable only by the people working on its tasks click All resources who are assigned tasks from this to do list e To create a personal to do list click Me only 5 Click Next 6 On the next page enter the names and details of tasks you want on your to do list 7 Click Save New Task s To add a task above the selected task click Insert new task To delete the selected task click Delete task 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer laj xj Fie Edit View Favorites Tools Help Back gt O A A search Favorites Meda D 3 Si S we Address http pms ksphc ora projectserver Tasks
100. o the project manager for approval Meanwhile the task appears in the new team member s timesheet with an indicator that it is pending approval When delegating a task you can e Delegate all responsibility for the task e Keep a copy of the task to view its status Assume a lead role on the task to approve or reject the resource updates on the task When you delegate a task to another team member an e mail notification is automatically sent to the person If a team member delegates task to another team member the project manager is also notified e In the side pane click Delegate Tasks e Ifthe task you want to delegate does not appear and it is assigned to you make sure that Show my tasks in addition to delegated tasks is selected If the task you want to delegate does not belong to you select Show and then select the category that contains this task e In the timesheet select the task you want to delegate click Delegate Task and then follow the instructions that appear on your screen Note You will receive a message notifying you of the status of this task Depending on your role in the project team the task delegation may be complete the change may require approval or it may not be a task that you are eligible to delegate Depending on how e mail notification is set up by the server administrator team members may or may not receive e mail notification messages asoft Project
101. oject Management gt gt Scheduled Rates Entry Form gt gt Search Page r SEARCH FORM Type Search Text Here Rec Search Select The Name Of The Circle ALL CIRCLES z No of Records Found gt 185 beats pargnlorsplgoufoetirypharradcubor prop mixed with 1kg of impermo powder per bag of cement top surface of the ae 130 62 130 62 130 62 130 62 130 62 fiac RCC roof for SF Cement plastering 30mm thick in CM 1 3 2 prop mixed with ikg of impermo powder fautrs 0 128 31 128 31 128 31 128 31 128 31 fize per bag of cement top surface of the xl Cement plastering 30mm thick in CM 1 3 3 prop mixed with ikg of impermo powder SqMtrs 0 132 93 132 93 132 93 132 93 132 93 1 per bag of cement top surface of the xl x Cement plastering 30mm thick in CM 1 3 4 prop mixed with ikg of impermo powder SqMtrs 0 126 126 126 126 126 12E per bag of cement top surface of the xl Dismantling stone slab roofing over 5 wooden reepers or RCC batters including Cum 181 51 173 25 171 15 171 15 4155 171 15 fir gt E Done Ja Internet start dea PMMiscella wicrosof aspx Financia Ejpaaca jprousht Project E Microso SAC BHHE o 04 42PM Figure 39 Lead Rates Entry Form Lead Rates Entry Form enables you to edit and update the Lead Rates for different items such as sand brick jelly earth and laterite File Edt View Favorites Tools Back 0B Alee Favorit
102. on Introduction to Project Management What Is a Project A project is a series of tasks that will culminate in the creation or completion of some new initiative product or activity by a specific end date or in other word we can say that A Project is a job that has a beginning and an end time a specified outcome scope at a stated level of quality performance and a budget cost Some project examples include an office move a new product launch the construction of a building and a political campaign developing a new software application Projects come in all sizes One project might consist of 100 tasks another 10 000 One project might be implemented by a single resource another by 500 One project might take two months to complete another might take ten years There can be projects within projects linked together with a master project consolidating them all These sub projects however are all unique and temporary and all have a specific outcome and end date What Is a Project Management Project management is the coordinating effort to fulfill the goals of the project The project manager as the leader of the project team is responsible for this effort and its ultimate result Project managers use knowledge skills tools and methodologies to Identify the goals objectives requirements and limitations of the project Coordinate the different needs and expectations of the various project stake holders inc
103. on II of i S II Package III Ref Non Approval to the Work slip generated through E Billing Adverting to the above I write to submit that the difference in amount for the items noted below in the work slip generated through E Billing and Manual bill is noted below 1 48 SI quarters and 36 PC quarters at Adugodi Location I SI No Items Adugodi Location I as per E Work slip Adugodi Location I as per Manual Work slip Difference in amount Qty above 125 Rate Amount Qty above 125 Rate Amount 123456789 1 RCC works for lintels in GF 20 97Cum Rs 4484 13 Rs 94032 21 20 97Cum Rs o 3079 87 Rs 64584 87 Rs 29447 34 Remarks The difference in amount vide column No 9 Difference in amount of work slip between manual and E work slip Location I Rs 519863 56 Rs 490416 22 Rs 29447 34 Address Book I SELECT ALL AE1BNG1 ksphc org AEEBNG1 ksphe c M AE1BNG1 Non Approval to the Work slip generated thi Z ae TC cmp DED T EEBNG1 I EEPM T EEQC T pme T RCHANDRASEKHAR I SESOUTH Action will be taken immediately B r oe SSE SS start 2 amp A CaKsPHC Pr E Projectmo Financal E Help KsP EJMierosort Elmicrosott Weolaborat SERON osm Figure 74 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer Fie Edit View Favorites Tools Help PBak gt OA A Qsearch Favorites GMeda J Ay S i H w Address ja http pms ksphc org projectserver Shell CustPage asp
104. ons Home Tasks Projects Resources Updates Admin Projectmgmt Financialmgmt Collaboration mt E mail Log off Help www ksphc org Report Management a a amp Report Mgmt gt gt Division Wise Report PROJECT PROGRESS Division Name BANGALORE Agency Name ADINARAYANA N Executive Engineer EEBGM District BANGALORE PROJECT REPORT Site otal Delay Budget Upto Date Cost Sr A Est End Act Start Act End A Last task Send Ka Project Name HandOver Date Date Date Projected Cost Expenditure Over Completed Mail Date In Days Rs Rs Rs 0 5 71 0 00 0 00 YELAHANKA PRAVIDING 1 FABRICATION NA 5 29 1995 4 20 1995 5 29 1995 NA SUPPLYING FIXING Developed and Maintained By Cal Info Bi E Done E internet MStart mea Saxseuc Ba Projec Si Financ E Hebp Micros collab Micro Docum g4 PORWR 05 10PM Figure 82 Scheme Wise On the Scheme Report page the details related to each schemes are shown The details such as scheme name Scheme budget amount spent Number of residential and non residential buildings categorized as to be built ongoing and completed Costoverrun time overrun and quality overrun are shown The overruns are shown in green color in normal case and in red color if there is any overrun These are hyperlinked and will take you to the reports on which overrun you click e Time overrun report
105. ooktemplate agp internet PMstart i S A oariscelancous Microsoft Pr GUKSPHC Proj_ amp FinancialMamt E http ffpms ts Figure 58 Click on MB Book Template link to download the template of MB Book This template is in Excel format You can save it to your computer and reuse it osoft Project Web Access p phe org osoft Internet Explore g 18l x File Edt View Favorites Tools Help e Heak gt OA Asearch GFavorites Meda A E S St a we Address E http pms ksphc org projectserver Shell CustPage asp PagelID 10013 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projec F http pms ksphc org projectserver ksphc Database Project Billing ExcelTemplate mbbooktempiate Microso inten E wl a a end gt O A A Qsearch GFavortes meda A P G4 S a a w o Address hetp j oms ksphe orgiprojectserver kephc Datebase Project ling ExcelTemplate mbbaoktemplate xis co Links 5 J10 A fe A B D E F G H Measurement Book D ksph www ksphc c Let 1 SI No Year Name of the work Project ID Name of the contractor Agnecy Estimated cost i Agreement No Contract Amount Tender premium 41 Start Date of the work 42 Period of Contract x 43 Scheduled End Date of work 44 Date of Recording 15 Name of the Officer Incharge amp Designation 16
106. oped and Maintained By Cal Info Ei TT terre PMstart A A oariscela E Microso SUsPHC_ H Financial Ejhttp ifp EJRaaca Eerought SME RHA 0 05PM Figure 57 MB Book Template i A A File Edt View Favorites Tools Help e Back gt O A A search Favorites Meda D a S we Fie Edt View Insert Format Tools Data GoTo Favorites Help Hik gt OA A Asearch Favorites meda F D SS a w Address fa http pms ksphe org projectserver ksphc Database Project Billing ExcelTemplate mbbooktemplate xls z Go Links gt B G H Some files can harm your computer If the file information below Poke ae beer dE o na Dne DE iaaea ALS A save this file iS A www ksph SI No Name of the work 5 Project ID Name of the contractor Ar Estimated cost Agreement No eee a i Contract Amount you like to open the file or save it to your computer Tender premium Open sse Cancel More info I Always ask before opening this type of file File name mbbooktemplate xls _ File type Microsoft Excel Worksheet From pms ksphe org Start Date of the work Period of Contract Scheduled End Date of work Date of Recording Name of the Officer Incharge amp Designation Mar FN sheet Z Sheet2 B Downloading from site http pms ksphe org projectserver ksphc Database Project B i javascript OpenExcelFile mbb
107. pdate history on resource task changes 26 11 05 25 01 06 Activities in Updates View Options Filter Group Search View task changes submitted w Opti Group by resources k Show Task Changes Q F Displays filtering grouping and searching options for tasks View changes to resource A oean calendars che ene Mgr TF S S Myr py F Is Set rules for automatically PROJECT MANAGEMENT PROFESSIONALLY TRAINING 4 accepting changes Teki u cee H View history of past task changes How project requirements are derived from needs wants expectation Completion of the first day session i E internet a start maga amp kSPHC_help doc Microsoft Proj BJoutlook calender ams EKSPHE complaint G Miscellaneous Fil fi BS 01 00AM Figure 29 Documentation on Customization of Project Server for KSPHC PMS Customized Menus ProjectMgmt Project Management is managing the projects and the activities related to the projects Here the contractors and engineers execute commands related to the projects by selecting each project from the given list of projects The activities include the viewing and uploading of the documents pictures video clips Q C Reports Engineers can enter their site visits under project management by selecting the project first and then clicking the sitevisits link Different reports and tests are to be uploaded for the project in support for
108. pms ksphe org projectserver ShellCustPage asp PageID 10010 amp _oid 1 faal C60 Links a KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects FinancialMgmt Collaboration Reportmgmt E mail Log off Help L amp S k he A SJ www ksphe or9 Project Management o Project Mgmt gt gt View Upload Videos z View Upload Videos Project Name AKKUR 14 PC QUARTERS Local Path Browse Description Upload size Date File Name KB Uploaded View Copy User Description Developed and Maintained By Cal Info S Ei Ene 1 ep tnternet start 4 BG oowiscela E Microso GISPHC_ Financial Ehttpifip EIRAAGA E Brouaht Project Swe BAEIS 04 25 em Figure 33 View Drawings Note for documenters Only AEDES can upload the drawings The rest can only view AEDES Follow the same instructions as specified above in the topic View Upload Documents for View Upload Drawings Others You can see the details such as File Name Size Date Uploaded Description view etc in this page Click on the view icon to see the drawing which will be opened in a new window View Upload Q C Reports Follow the same instructions as specified above in the topic View Upload Documents for View Upload Q C Reports Pairirosfe Project Web Access pms ksphe org Microsol Internet ESSE TP Fie
109. r 22 2003 100 PA Update 11 Completion of Handing over to police Friday November 07 2003 100 ER Update Done E internet Astart 4 SS eariscela E microsof GUKSPHC M Financial E JBrouoht H project E Microso E EA Figure 54 miO 05 04pm FinancialMgmt All the financial aspects of the KSPHC construction projects are grouped under a category named Financial Management The contractor has to maintain an MB book which reflects the measurements for the work executed for each task This MB book will be uploaded by the contractor for a project and it will be referred by the other officials in the hierarchy Once the Contractor send updates and the project manager accepts those task updates then the contractor can generate a bill The MB book uploaded for that bill will be a reference to the officers reviewing the bill in the hierarchy All the different rates charges used in billing are made available for reference in the financial management The other aspects like mobilization advance request Adhoc payment request final bill generation comes under this category Financial Management section includes all the functionalities related to the financial aspects of all the KSPHC projects These include the functionalities like viewing different types of rates and other financial aspects used in billing paid bills and pending bills In prospective of a contractor this is the place where he can ge
110. r9 Financial Management a al Financial Management gt gt Package Summary A ik AKKUR 14 PC Package Name ees 4 226 881 00 1 934 597 15 635 342 58 2 569 939 73 0 00 HOSAHALLI 30 So EEUE a5 480 000 00 957 809 58 2 827 594 83 3 785 404 41 0 00 KADUGODI 36 3 PC AND 651 13 043 000 00 4 839 451 57 2 457 256 29 7 296 707 86 0 00 QUARTERS MAGADI 12 PC 4 AND2SI 4 951 000 00 0 00 543 905 43 543 905 43 0 00 QUARTERS MK DODDI 24 5 PCAND1SI 7 195 000 00 3 271 567 52 740 142 12 4 011 709 65 0 00 QUARTERS 6 Orne 20 6 009 000 00 2 936 592 78 950 642 06 3 687 234 84 0 00 Total Locations gt 6 120 904 881 00 13 840 018 61 8 054 883 32 21 894 901 92 0 00 Ei E Done E internet PAstart ies ea a GA Miscella B Microso SIKSPHC_ Financial http jip paaca Brought ml BDO 3 03 52 PM Figure 62 Generate Final Bill Click on this link to Generate Final Bill for a selected project Once you generate the Final Bill you cannot generate any other bills This page has the same functionality as the Generate Bill link So follow the instructions as mentioned for Generate Bill to generate final bill Add Extra Item When you click the Add Extra Item link you will be directed to the Extra Item Form Adding extra item means adding the number of tasks under special circumstances to the project which were not specified in the project plan Follow a note displayed at the top of the page Th
111. re two types of inspections namely Normal and Quality If you select the Inspection Type as Quality then the other options will be available below the Inspection Type dropdown list Note for documenters To be continued Click Submit button to upload the site visit details E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer L e x File Edt View Favorites Tools Help Back gt O E A Qsearch FFavortes Dmeda pr Soi Bo Address g http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Financialmgmt Collaboration ReportMgmt E mail Log Off Help as fS www ksphc org i X2 Project Management o Project Mgmt gt gt Site Visits 4 SITE VISITS Project Name CHANNAPATNA SUB ESTIMATE SUPPLYING OF FURNITURE Location BANGALORE RURAL Employee Designation AE1BNG19 Inspection Type 7 Normal z Date of Visit D g Comments Enter upto 100 Words Submit Reset Developed and Maintained By Cal Info 9 zi Trusted sites E Done Ef Figure 35 Q C Format Click on any of the links below to download the templates of particular Q C Format for creating reports These templates are in Excel format You can save it to your computer and reuse it Coarse Aggregat
112. rent items such as sand brick jelly earth and size stone 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer lj x File Edt View Favorites Tools Help Back gt O A A Asearch GFavorites Meda D G SI SE w Address amp http pms ksphc org projectserver Shell CustPage asp Page1D 10010 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations z co Links Home Tasks Projects Resources Updates Admin FinancialMgmt Collaboration ReportMgmt E mail Log Off Help www ksphc org ey lt o Project Management Project Management gt gt Royalty Charges Description Rate Sand Rs 46 Cum Jelly Rs 28 05 iCum Brick Rs 0 03 No Earth Rs 9 Cum gize Rs 336 Cum Submit i Done ig internet PMstart A A oorisceta E icrosof SIKsPHC_ H Financial EJRaaca E erought project Zlmicroso S RERO 04 54PM Figure 46 Cement Rates Entry Form Cement Rates Entry Form page enables you to edit and update the Cement Rates for different circles 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt gt amp A A Asearch GFavortes meda 3 B G Si S w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10010 amp _oid 1 KARNATAKA STATE POLICE HO
113. rmation from the site submit to the authority for proving his responsibility prepare and submit the bill refer sections Introduction to Project Server 2002 and Documentation on Customization of Project Server for KSPHC PMS for how to upload documents update task progress prepare and submit the bills later in this document Project resource manager The resource manager works in concern with the project manager to help acquire and maintain necessary resources A resource manager analyzes resource utilization information and suggests better resource allocation Chairman amp Managing Director C amp MD is the resource manager in KSPHC Senior managers executives Chairman amp Managing Director C amp MD and Executive Director ED are the administrative officers concerned to the progress of work and financial aspects Financial Advisor FA and Chief Accounts Officer CAO are the officers for the financial management of the organization The Chief Engineer CE and Superintendent Engineer SE gives the overall technical direction The above mentioned officers are based on the head office Executive Engineer EE is responsible for the division level in respect of progress of work and other activities Assistant Executive Engineer AEE is responsible for the sub division level in respect of work progress and other activities KSPHC Operational Hierarchy Technical C amp MD Chairman amp Managing Director ED Executive D
114. rs a resource spends on a task As we gather this information we can see whether tasks will be finished on time We can also gather information about costs of resources tasks and the project as a whole Controlling the Project While our project team is executing the tasks we are making sure the project stays within the prescribed deadline and budget while maintaining the scope outlined in the project goals In project management this is referred to as controlling the project In the controlling phase we monitor all task activities compare the plan to actual progress and make adjustments as needed To control the project we do the following Analyze project information Analyze the information we re gathering and use this analysis to solve problems and make decisions Often we need to decide how to recover a slipped schedule or a budget overrun Sometimes we re in the happy position of deciding what to do with extra time or money Communicate and report Throughout the execution of the project we will be in constant communication with our team members and other stakeholders We need to keep upper management customers and other stakeholders informed of any potential problems new decisions and our overall progress Closing the Project In the final phase of the project we have successfully fulfilled the goals of the project and it s now complete Before we move on to the next project it s a good idea to capture the knowledge we gai
115. rt messages for the selected project You can see the date topic description user and action taken for the alerts Topic is hyperlinked here Click on any topic to view the details for that particular topic 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Qsearch GFavortes Emeda D G Sl a w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin Projectmgmt Financialmgmt Reportmgmt E mail Log Off Help on LS www ksphc org VA Alert Management o P y Collaboration gt gt View Topic 12 Jan i i 2005 test mail testmail aelbngi Pending 09 Feb 2 2005 test2 test2 eepm Pending Submitted Sub Construction of 48 SI quarters and 36 PC quarters at Adugodi Location I and 24 PC quarters at BSK II stage Location II of AHS II Package III Ref Non Approval to the Work slip generated through E Billing Adverting to the above I write to submit that the difference in amount for the items noted below in the work slip generated through E Billing and Manual bill is noted below 1 48 SI quarters and 36 PC quarters at Adugodi Location I SI No Items Adugodi Location I as per E Work slip Adugodi Location I
116. s Resources Updates Admin Projectmgmt Financialmgmt Reportmgmt E mail Log Off Help S www ksphc org 2 Alert Management lt o Collaboration gt gt View Upload Images Check Mail View Upload Images Subject Send i z Status From Proj Toxi BEAY FileName To Deletej er Edit Gali Description m Details Picture Id Project E xX Not Uploaded 919845229225 airtelmms com 919845229225_11120051540151 wav View Edit nor 919845229225 airtelmms com Picture 919845229225_16320051528401 jpg OY X View Edit Edit Pic Uploaded 5 jpg Not 919845229225 airtelmms com Picture 919845229225 _18120051819411 jpq OY X View Edit Edit Pic Uploaded 5 jpg Si Not 919845229225 airtelmms com Picture 919945229225_25120051724401 jpg OS X View Edit Edit Pic Uploaded 5 jpg Peaasi 919845229225 airtelmms com 919845229225_2512005174251 wav g X View Edit oe 919845229225 airtelmms com Picture 919845229225 _252005187111jp0 OF X View Edit Edit Pic Uploaded 5 jpg T Developed and Maintained By Cal Info I w p interet a Astart 4 A GuesPrc projec E Financ Hep EJmicros E Micro Scola OG BOMBA 0 23PM Figure 77 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer _ 8 x Fie Edit View Favorites Tools Help Back gt O A A search Favorites Meda D SI S we Address a http pms ksphc org projectserver Shell CustPage
117. s E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 v co Links Home Tasks Projects Resources Updates Admin Projectmgmt Financialmgmt Reportmgmt E mail Log off Help o LS www ksphc org we Alert Management o Collaboration gt gt Delete Topic Vm seno oare Troe escnurrion user action Taxen Developed and Maintained By Cal Info X Internet a start A A GaesPHc pr projectma Financial E Help Ksp Elmicrosoft Z Microsoft W colaborati SHRON 04 11 Pm Figure 76 View Upload images This page allows the PMC to access the mails sent to mms ksphc org All the emails sent using mms technology can be retrieved from this page Here you can edit the data and save it You can also edit the picture and put some comments on the picture You can save these pictures documents etc to the project Once you copy the document picture to a project it is shown as uploaded and with different background color for that message You can delete the record after copying to project Z Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer k 18 x File Edit View Favorites Tools Help a Back gt gt amp A A Qsearch GFavortes meda A B GS S w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 Home Tasks Project
118. s ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A search Favorites Meda D Si S we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations z 60 Links Home Tasks Projects Resources Updates ProjectMgmt FinancialMgmt ReportMgmt E mail Log Off Help on LS www ksphc org Ns Alert Management o KSPHC Heirarchy Select Project Name EMOA EN ainc Vinyasa srravi ALERT MANAGEMENT barred NOTICE BOARD ALERTS nagabhushanpn aes VIEW MESSAGES VIEW ALERTS POST MESSAGE POST ALERTS Developed and Maintained By Cal Info G To See Projects gt Click on Tree E Done Astart 4 A GaesPHc pr iprojectma M Financiam EHe ksp Microsoft E Microsoft colaborati SHAO I 03 18PM Figure 67 Notice Board Notice Board is a place where you can post your comments and also can view the comments placed by others Post Message Click on Post Message link to post a message on to the notice board of the selected project You can see the Project Name logged in username Subject textbox and Message textbox on the Post Message to Notice Board page You can type the subject of the message in the subject textbox and type your message in the mes
119. s menu click Enterprise Options 3 Select Microsoft Project Server Accounts Or 1 From the Start menu select Programs 2 Choose Microsoft Office Tools 3 Choose Microsoft Project Server Accounts In both cases the dialog box in Figure 3 is displayed Microsoft Project Server Accounts E 2 x Available accounts Name URL Default My Computer Yes admin http foobleck projectserver administrator on washproj http washproj inst1 projectser kathsim http foobleck projectserver PM http foobleck projectserver Test Http washproj inst1 projectse Properties Add Current account admin When starting Cancel Figure 3 Add a Project Server account Add To create an account click the Add button and the Account Properties dialog box in Figure 4 is displayed Account Properties ii 2 xi Account Name DE Microsoft Project Server http fkate simp projectserver Test Connection when connecting C Use Windows user account Use a Microsoft Project Server account User name Test J Set as default account cone Figure 4 Account Properties 1 Enter a valid name for your connection This should reflect the server you are accessing or perhaps the reason you are accessing it or even the level of permissions you have on the server 2 Enter the URL for the Microsoft Project Server site in the form of http lt server_name gt lt virtu
120. s sand brick jelly earth size stone etc osoft Project Web Access pms ksphc org Microsoft Internet Explore lal xi Fie Edt View Favorites Tools Help Ea Back gt O 2 A Qsearch Favorites meda lt 4 D 3 Sf a Address http pms ksphe org projectserver Shell CustPage asp PageID 10013 amp _oid 1 Go Home Tasks Projects Resources Updates Admin Projectmgmt Collaboration Reportmgmt E mail Log Off Help er f www ksphc org Financial Management D Page 1 of 23 a Financial Management gt gt SR Rates E 12345678910 11 12 13 14 15 16 17 18 19 20 21 22 23 Select The Name Of The Circle Bangalore anaes 25mm thick and honne wood fully panelled shulters with 1 styles and rails of 30mm thick and with 25mm thick panels oj 9 0025 vool g 9 g 9 o 2 fluminum painting of approved make and quality two coats 315 o 0 o 0 o o o 3 femnum painting of approved make and quality two coats 33 075 o o o o o o o 4 euminium painting of approved make and quality two coats 32 025 o o o o o o o 5 fluminum painting of approved make and quality two coats 32 55 o 0 o 0 o o 0 6 and cupboards 0 4 55 0 45 og 0 0 0 0 7 pre or with approved quality of table moulded bricks in 1890 1 48 0 2 o 0 0 o 0 Ashlar stone masonry in cm 1 4 for arch work using hard trap 8 of granite stone Sem 1228 5 1 48 0 2 0 0 0 0 0 9 Benching hard rock for foundation 5 cms to 7 50 cms deep 231 0 0 0 0 0
121. sage textbox E Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer ees 1 es File Edit View Favorites Tools Help Ea Back gt O A A Qsearch Favorites media lt 4 D 3 Si S we Address E http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 j C6 Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates ProjectMgmt Financialmgmt Reportmgmt E mail Log off Help os Ma LAJ www ksphc or9 Alert Management o a Collaboration gt gt Post Message to Notice Board l Message Board 10 26 2005 3 34 43 PM Note Please enter Notice Announcements Informative messages pertaining to this project only Please Use the alert mechanism to post a question or initiate a discussion Project Name BYADARAHALLY DAR BANGALORE From AE1BNG2 Subject Up loading the project picture Message On pictures are avilable Please uplaod the various stages of the picture to show the stage lof progress Reset Developed and Maintained By Cal Info Done Astart aea SIKSPHC Pr fi ProjectMg Financial EHe KSP Z Microsoft Microsoft 8 colaborati St BOMBA 03 29PM Figure 68 Click on Submit button to save the message to notice board A message appears as Message
122. sequent sections of this documentation to get a clearer picture of how the software works Stakeholders and their roles Every project has a set of stakeholders associated with it Project stakeholders are individuals or organizations who are somehow connected to the project and can influence the project s outcome Stakeholders include the project manager members of the project team the sponsoring organization and customers Project manager For any KSPHC project a specific Assistant Engineer AE or Junior Engineer JE from that sub division where the project is executed will be the project manager The responsibilities of a project manager are to prepare the project plan assign tasks to resources accept or reject the updates sent by the team members monitoring and controlling as the project proceeds please refer to Microsoft Project Professional 2002 online help the Help menu of Project Professional 2002 for a complete reference about how to work with Project Professional Microsoft Project directly supports the project manager with its scheduling tracking and communication capabilities Sometimes Project Monitoring Cell PMC acts as an alternative of the project manager for monitoring the projects and other responsibilities Team members Team members carry out the actual project work Contractor agency is the only team member stakeholder outside the organization He carries out the actual construction capture progress info
123. start 4 BG oowiscela E Microso GISPHC_ Financial Ehttpifip EJraaca Evara se SMG BADE 46M Figure 61 Click on this link to go the Adhoc Payment Request Form The bill no is displayed in the title Notice the amount you are limited to request Type in the amount in the Claiming Amount column s textbox Click the submit button to submit your request Packagewise Summary Click on Package Summary link to see the package wise details of the amounts for the projects On this page select the package name from Package Name dropdown list for which you want to view the details Now you can see all the projects that come under that package with the details of Contract Amt Previous Amt Present Amt Up to date Amt and approximate work slip Amt Package wise summary is shown at the bottom of the table with total number of locations in that package Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer 18 xj File Edit View Favorites Tools Help _ o e Back A A Asearch GFavortes meda lt 4 B 3 Si S w Add http pms ksphc org projectserver Shell CustPage asp PageID 10013 amp _oid 1 gt o Links KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects ProjectMgmt Collaboration Reportmgmt E mail Log off Help oy LA k he A SJ www ksphc
124. t Report Mgmt gt gt Site Visit Report Select Project ADARSHANAGAR POLICE STATION z Name Select Project Name from the above list or select the Person from the below list Site Visit By AE1BGM No Site Visit Reports fi ema COE E mere Astart H SS Gaespic E Projec M Financ ElHelp EMicros sJcolab FYmicro B oocum OG MOMBR 2 os17em Figure 87 Update Details Update Details report is designed to check the update details of the projects The projects which were not up to date in uploading photos site visits documents and project s progress are shown here with the last updated dates Send mail link is provided to send email to the members of the project osoft Project Web Access pms kepheorg Miciusarein ieee ately File Edit View Favorites Tools Help Ea Back gt O A A Qsearch GFavortes meda 3 B G Si a w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10018 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates Admin ProjectmMgmt FinancialMgmt Collaboration E mail Log Off Help oy f LAJ www ksphc org Report Management o a GReport Mgmt gt gt Project Current Progress Details Note Updates Not Done in the Past 10 Days Are Shown in Red Last Updated Dates SI No Project Project Name
125. te of Visit and Description lajx z so Links gt File Edit View Favorites Tools Help Back gt O A A search Favorites Meda D Si S we Address a http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 Home Tasks Projects Resources Updates Admin FinancialmMgmt Collaboration Reportmgmt E mail Log Off Help os LS www ksphc or we p g Project Management o Project Management gt gt Archive Site Visits Select Project Name ADUGODI TPS amp ACP Office ASST EXE ENGINEER ADUGODI 1 PROJECT 10 13 2003 TPS amp ACP Major works completed finishing works in progress Edit MONTORING Office EXECUTIVE ENGINEER ADUGODI 2 PROJECT 10 13 2003 TPS amp ACP Major works completed Finishing works are in prgress Edit MONITORING Office EXECUTIVE ENGINEER ADUGODI 3 PROJECT 10 13 2003 TPS amp ACP Major works completed Finishing works in progress Edit MONITORING Office gaz Done ag nternet start A BG worisceli Emicrosot CKsPHC_ M Financial Brought f Project E Microso Figure 53 SBE RDA os o2em Edit Milestones Info Click on this link to go to Archive Project Milestones page Select the Project Name for which you want to edit Milestones from the Select Project Name dropdown list You now will view all the Milestones for the selected project You can change the status of Mil
126. team members that the Microsoft Project Server administrator has given you permission to see You can use the Tasks center to e View a time phased breakdown of work and actual work entered for each resource e Enter vacation time sick time or other nonproject time and notify project managers of the change e Add Microsoft Outlook tasks to your task list e Delegate tasks to other team members e Enter the work completed on tasks and automatically notify the project managers e Filter sort and group project information to view or print it e Search for specific project information in one project or multiple projects Note Depending on the permissions settings with which you logged on to Microsoft Project Server you may or may not be able to perform various activities in the Tasks center View My Tasks On clicking this you can view the tasks assigned to you 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer 3 B x Fie Edit View Favorites Tools Help e SBack gt Q A Qsearch Favorites media D 3 Si a we Address http pms ksphc org projectserver Tasks TasksPage asp _oid 1 gt Pao Links Home Projects Resources Updates Admin ProjectMmgmt FinancialMgmt Collaboration Reportmgmt E mail Change Password Log off Micro Project Update All Update Selected Rows Save Chang Web Access View my tasks p Show tasks usi
127. ted and the Microsoft Project Server Security Login dialog box see Figure 1 shows the user ID to be used in the connection and requires the user to enter the correct password Once this has been done click Go to complete the connection If a manual connection is selected then the next dialog box see Figure 2 shows a list of available accounts of which one should be selected The Username and Password is then supplied and the Go button clicked Alternatively the user can choose to work offline from a Microsoft Project Server or completely locally by working offline on My Computer Microsoft Project Server Security Login J 2 x Please enter your login information for the server http kate simp projectserver Username Projivian Password Cancel Figure 1 Microsoft Project Server Security Login dialog box There may be a situation where connection to another Microsoft Project Server is required In that case the Microsoft Project Server Security Login dialog box should be closed with the Cancel button A second dialog box then appears that shows all of the available connections see Figure 2 Note The above dialog box may flash or not be seen at all by a user that has a Microsoft Windows authenticated account as the default account Windows accounts do not require users to enter passwords Microsoft Project Server Accounts a i 2 x Administrator on machine 1 Administrator on machine 2 Project Manager work Offline
128. tes Admin FinancialMgmt Collaboration ReportMgmt E mail Log off Help 4 k i Aj www ksphc or9 Project Management E Project Management gt gt Archive Project Management gt gt Archive Project Details 4 ARCHIVE PROJECT Sr PackageProject Project Name Contractor Name Exe District Est Start Start Date End Date Agreement No Id Id Eng Date NRB 1 ADUGODI TPS amp ACP 1 Pkg I 1466 office Perumaiah B Y EEBNG Bangalore 12 9 2003 2 10 2003 3 1 2004 IRA 54 02 03 dt 7 C Ap SOD OTRS FOR havaranie EEBNG Bangalore 9 29 1997 9 30 1996 9 29 1997 KSPHC 96005 96 2 p NA par DT 21 9 1996 ADUGODI 12 PC Qtrs AHSI Shifted from M s B G Shirke 3 VI 362 Shanthinagar for Blore Constn Tech Ltd EEBNG Bangalore 5 12 2003 7 12 2002 4 17 2004 IR4 01 01 02 City Police SS ee start W A oamiscela E microsof CIKSPHC_ H Financial Brought Project Z Microso SBI BAAS 04 58PM PaE 51 e Delete On this page you can select the Project Name which you want to edit from the Select Project dropdown list Click Delete button to delete the selected Project and its Details 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer j xj Fie Edt View Favorites Tools Help a Back gt 2 Asearch GFavorites Meda G S St a w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 x co
129. the New to do list name box type a new name for the to do list Turn a to do list into a project You may have to do lists that have grown in scale or you may have used a to do list to detail the tasks for a project At any time you can promote a to do list to a project or you can use a to do list to create a new project Promoting a list to a project allows you to use Microsoft Project s powerful scheduling abilities You can create project phases show dependencies between tasks schedule resources based on their work calendars and much more Note You must have Microsoft Project installed before promoting a to do list e In the side pane click To do list options e Under First choose a to do list select the name of your to do list e Under Promote this to do list to a project click Promote to Project e On the next page under Promote to a Project click Promote to Project Note To add to do list tasks to an existing project in Microsoft Project you can copy the tasks from the newly promoted project and paste them into the existing project To do list conversion is permanent after you ve promoted a to do list to a project you cannot revert to a to do list Change viewing permissions for a to do list To allow or restrict access to your to do list you can change viewing permissions e In the side pane click To do list options e On the next page under Change viewing permissions for this to do list click the options you
130. to Microsoft Project and attempts to open the project plan in Microsoft Project so you can verify the updates Notes After you accept task changes they remain visible until you save the updated Microsoft Project plan After you accept a task delegation request and updated the Microsoft Project plan you cannot disapprove the delegation request 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt amp A A Aseach GFavorites meda 4 B 3 a S w Address amp http pms ksphc org projectserver Transactions TaskTransactions asp _oid 1 x 6o Links gt Home Tasks Projects Resources Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log off SMicrosoft Project _ Update Web Access View task changes submitted by resources K Task changes from resources 25 01 06 31 01 06 Show tasks using View Options Filter Group Search Apply Rules Timesheet view a Gantt Chart Accept all Show history Insert Notes amp a Name Activities in Updates View task changes submitted by resources e governance quality ploicy View changes to resource palenda InConfidence subdivided into Incon CM Set rules for automatically accepting changes view history of past task changes Going Green Page E Tendering Home Page Going Green Home Page
131. to do list C Anyone All resources who are assigned tasks from this to do list C Me only Save Cancel off T p a internet a start A A KSPHC help doc Z microsoft Proj HfJoutlook calendar SJcms EA KSPHC Complaint Gp Miscellaneous Fi G aB 12 55 am Figure 27 Updates You use the Updates center to review updates to project tasks and to resource working times and update your Microsoft Project plans with the latest information There are two ways to update information in your Microsoft Project plans Manually As you open each task change submitted by a resource click Update to update the Microsoft Project plan If you reply to the change before updating it the change is removed from your Messages list until the person that you sent the task change to replies back to you For some task changes such as New Task and Delegation Requests you can send a reply and update the Microsoft Project plan at the same time Automatically using rules You can create and run rules to automatically update the project plan with changes you don t feel you need to review before approving them You can create rules that run on only specific projects or on all projects and that run for only specific resources or for resources at specific levels Note Unless you create and run rules to automatically process task updates resource submissions in Microsoft Project Server never affect the Microsoft Project plan witho
132. ts and send mail link are shown on this report Send mail and project name are hyperlinked in the same manner as explained in the time and cost overrun Number of quality defects column is hyperlinked and on clicking it will show the quality defects reported by the engineers of KSPHC The details such as Employee designation date of visit quality defect rating and comments are shown Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer 5 18 xj File Edit View Favorites Tools Help Ea Bak gt Q A Qsearch yravorites Emedia BD amp Si S w Address amp http pms ksphc org projectserver Shell CustPage asp PageID 10018 _oid 1 FNN KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED LA Innovatively Building for Better Police Community Relations 7 so Links XS Home Tasks Projects Resources Updates Admin Projectmgmt FinancialMgmt Collaboration Repo E mail Log off Help S www ksphc org ad Report Management amp Report Mgmt gt gt Scheme Report J SCHEME REPORT ae No of Residential Qtrs No of Non Residential Works PID Scheme Name Scheme Budget Amount Spent To Be On To Be On Time Cost Qity Do Built_ Going ComPleted guilt Going C0MPleted over Over Over 2 o 234 AHS I 1 600 000 000 00 0 00 5056 QO 4775 o 3 AHS II 1 800 000 000 00 397 510 412 56 2180 4341 2 o 0 1 o e 4 pc 30 000 000 00 108 652 369 03 3000 36
133. ublished 4 15 02 10 43 AM 8 15 Strategic Plan Published 4 15 02 10 44 4M 8 Java Project Server Deploymer Published 5 21 02 9 39 4M 2 Migration to dot NET Server Published 4 15 02 10 46 AM 2 Migration to XP Server Published 4 15 02 10 51 AM 2 Miller Biz Talk Published 5 21 02 2 15 PM 2 MPS 2002 Implementation Published 5 15 02 2 44 PM BAY E a Piiblichad AMCING 10047 AMA Read only to view Help Readjwrite to check out Open Open From File Cancel Figure 9 Opening a project saved offline Most of the changes that can be made online such as adding and editing tasks and assignments are possible when working offline except those needing connection to the Microsoft Project Server including e Opening the enterprise resource pool or enterprise global e Collaboration functionality e Building team from enterprise When the active project in Microsoft Project is offline the window title has the Offline suffix Save Online All the changes made to an offline project even over multiple sessions are not saved to the Microsoft Project Server until the project is saved online sessions of the user who saved it offline both connected and working offline from the server To save an offline project back to the server 1 Start Microsoft Project Professional on the computer that the project was saved offline with an account on the Microsoft Project Server from which the offline project came either connected or working off
134. uploading the Pictures There is a button next to Pic Tkn Dt textbox Click the button A window will appear containing a calendar Select the date and click Choose This Date link Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer _ e x File Edit View Favorites Tools Help Back O E A Qsearch Favorites meda B SS Ae Address http pms ksphc org projectserver Shell CustPage asp PageID 10010 _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Home Tasks Projects Resources Updates FinancialMgmt Collaboration ReportMgmt E mail Log Off Help amp www ksphc org 4 Project Management o Project Mgmt gt gt View Upload Pictures View Upload Pictures Project Name INTELLIGENCE OFFICE BUILDING AT BANGALORE Local Path Browse Pic Tkn Dt Sa Hi Desc Upload i Size Date Date of z O File Name KB Uploaded Picture View Copy User Description Developed and Maintained By Cal Info O E Done ES Trusted sites Figure 32 View Upload Video Clips Follow the same instructions as specified above in the topic View Upload Documents to View Upload Video Clips 3 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer E F lej x Fie Edit View Favorites Tools Help Ea Back gt O A A search Favorites Meda D Sf S we Address http
135. ut your explicit approval The types of task changes you might receive include e Task updates e New task requests e Task delegation requests e Resource declined assignments e Resource declined task delegation requests Update task changes submitted by resources into Microsoft Project When resources submit task updates via Microsoft Project Server you can approve or reject them The task updates you approve are posted to the Microsoft Project plan where they appear as actual work Unless you create and run rules to automatically process task updates resource submissions in Microsoft Project Server never affect the Microsoft Project plan without your explicit approval Learn how to create rules 1 In the side pane click Update task changes submitted by resources into Microsoft Project Note Ifyou have updates pending approval they are also listed on your Home page and can be updated from there 2 On the page that appears in the Accept Column click Accept or Reject for the task updates you want Tips Accepting or rejecting a task update for an entire project or resource automatically accepts or rejects the subtask updates associated with that project or resource If you accept some subtasks but reject others the status Mixed appears at the summary levels To quickly accept all pending updates click Accept all 3 At the top of the page click Update Microsoft Project Server sends a status update for the updated tasks
136. w Address E http pms ksphc org projectserver Shell CustPage asp PageID 10018 amp _oid 1 KARNATAKA STATE POLICE HOUSING CORPORATION LIMITED Innovatively Building for Better Police Community Relations Admin ProjectMgmt FinancialMgmt Collaboration E mail Log Off Help d llab ff Hel Report Management Report Mgmt gt gt Districts gt gt Biya vn Ongoing 12 Completed 34 Proposed 0 All Projects 46 1 ADARSH NAGAR 6 PC AND 2 SI QUARTERS 2 ADARSHANAGAR POLICE STATION 3 AGARAKHEDA Outpost 4 BABALESHWARA RPS 5 5 BASAVANA BAGEWADI REST ROOM AND TOILET FOR WOMEN POLICE EMPLOYEES 6 BASAVANABAGEWADI 16 PC amp 2 SI Qtrs 7 BASAVANABAGEWADI 16 PC AND 2 SI QTRS FOR DEVELOPMENT WORK 8 BASAVANBAGEWADI RPS amp SDPO 9 BIJAPUR 20 PC Qtrs 10 BIJAPUR DSP Office 11 BIJAPUR RPS amp CPI Office 12 BIJAPUR TrPS amp CPI Office 13 BIJAPUR 1 SI QUARTER FOR TRAFFIC PS 14 BIJAPUR 20 PC QTRS FOR DEVELOPMENT WORK Click Here to view larger Map 15 BIJAPUR APMC 2 SI QUARTERS 16 BIJAPUR CIVIL WORKS FOR COMPUTERS AND VIDEO CONFERENCING SYSTEM ROOM To See Projects gt Click on Tree All Schemes 17 BIJAPUR RPS 1 SI QUARETER AHS I 18 CHADACHANA CPI Office AHS II 19 CHADCHAN BIJAPUR 1 CPI QUARTER DC 20 GANDHI CHOWK 1 SI QUARTERS NRB 21 GOLGUMBAZ 3 CPI QUARTERS 22 GOLGUMBUZ RPS amp CPI Office 23 GUNADALA Outpost javascript openwi
137. w my tasks Type of change Create a new task will be working over a period that was previously scheduled as nonworking time Delegate tasks F 1 cannot work over a period that was previously scheduled as working time Transfer nonworking time from i your Outlook Calendar Notify your manager of a Period from 25 01 06 d To 25 01 06 change in your working days C nexte Cancel a a L Astart A A YKsPHC_help doc Micros E microsoft Project Web fJoutlook calendar bmp P G6 aBG 02 52 am Figure 20 3 Microsoft Project Web Access pms ks ksphc org Microsoft Internet Explorer Fie Edt View Favorites Tools Help Back gt OA A Asearch Favorites Ehmeda G D 3 St S w Address fa http pms ksphc org projectserver WebCalendar Outlook2Manager asp WorkingException 1 Home ro Updates Admin Pre Microsoft Project Web Access a Who do you want to notify ectMgmt FinancialMgmt Collaboration ReportMgmt E mail Change P Step 2 of 3 Notify your manager ofa change in your working days Activities in Tasks View my tasks You can notify more than one manager The project managers list below contains all the managers in the Microsoft Project Server database Sis ep the list on the left click the name of each manager you want to send an update to and then click Add reate a new tas Delegate tasks l Complete the section below a
138. want e Click Save 2 Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Qsearch Favorites Epmedia D 3 Sf S we Address http pms ksphe org projectserver Tasks TaskListOptions asp _oid 1 he Go Links id Home Tasks Resources Updates Admin Projectmgmt FinancialMgmt Collaboration ReportMgmt E mail Change Password Log off amp Microsoft Project X Web Access To do list options KI From this page you can rename a to do list transfer ownership of a to do list promote a to do list to a project delete a to do list or chan Activities in Projects viewing permissions for a to do list View projects in Project Center First choose a to do list Analyz cts in Portfol 5 7 aaaea T n documentation to do list 5 Model projects with Portfolio Rename this to do list Modeler Create a new personal or New to do list name shared to do list Transfer this to do list Manage my to do lists To do list options Transfer ownership of this to do list to z Promote this to do list to a project Click the Promote to Project button to find out more about promoting a to do list to a project E Promote to Project Permanently delete this to do list X Delete Change viewing permissions for this to do list Who should be allowed to view all tasks in this
139. will show the projects for the selected scheme with project details such as project name contractor name EE est start date est end date act start date act end date PDC Total projected delay last task completed and the send email link Send email link will open the email form to send an email regarding the selected project to the team members of the project The Project name is hyperlinked and on clicking it will open the project details summary in a separate window Total delay is also hyperlinked and on clicking it will show the Tasks summary report with the details such as task name baseline start date baseline end date act start date act end date task delay est qty rate act qty and excess qty excess amt if any The summary is shown on the top of the page The tasks that are overrun are shown in red e Cost overrun report will show the projects for the selected scheme with details such as project name contractor name division EE Budget Amount up to date expenditure Excess amount against estimated overrun last task completed and send mail link The projects that are overrun are shown in red Excess amount against estimated is hyperlinked and on clicking it bill details report for the project is shown e Time overrun report will show the projects that have quality overrun for the selected scheme The details such as project name contractor name division EE start date end date last task completed number of quality defec
140. x on the Post Alert Post Topic page You can type the topic on which you want to post an alert in the topic textbox and type the details of the topic in the description textbox An address book is provided on this page with names of all members of the team You can tick in the each checkbox to select the persons to whom you want to send notification about the alert If you want to notify to all persons then tick select all check box The selected persons email ids are automatically displayed in the email textbox when you tick in the check box Click Submit button to send the alert Z Microsoft Project Web Access pms ksphc org Microsoft Internet Explorer Fie Edt View Favorites Tools Help Bak gt O A A Qsearch GFavortes Zmeda B S SI S w Address http pms ksphc org projectserver Shell CustPage asp PageID 10017 amp _oid 1 z Eco l Links gt gt Home Ta www ksphc or9 Alert Management Collaboration gt gt Post Topic Address Book aoina C serecrt aut AEEBNG2 ksphc org edbng ksphc org I AE1BNG2 E M AEEBNG2 Construction is very slow gt O cE s F cmp Construction is very slow Please take necessary action FED I EEBNG I EEPM I EEQC T pmc I SESOUTH IT SRRAVI Developed and Maintained By Cal Info amp 5 ripe Bexar 2 Si CarsrHc poem Benancam Eep Ks ETraeroson EMrosot Beatsuen FE BOM BH 037 Figure 71 View Alerts View Alert page displays all the ale
141. y Open and Save Projects Opening an Enterprise Project Plan When you open a project in Microsoft Project Professional while connected to the Microsoft Project Server the Open from Microsoft Project Server dialog box shown in Figure 6 is presented Open from Microsoft Project Server 24x Name Version Checked Out Checked out by Last Modified l 2 Published No TestPublish Published No bar is _ fe C Read only to view Readjwrite to check out Open From Fie Cancel Figure 6 Opening a project from Microsoft Project Server This shows the current projects that are held in Microsoft Project Server that the user has permissions to see For each project it shows the value for e Project name e Version e Checked out status e Checked out by e Date last modified While the Read write option button is selected project names that are already checked out cannot be checked out again and so they are shown grayed out Click the option button next to Read only and all projects are available If the project does not exist on Microsoft Project Server but for example in a file folder as a mpp file the Open from File command button will provide a dialog box that allows the user to browse for and select the required file Saving an Enterprise Project If a connection to the Microsoft Project Server has been established the user will be prompted for both a name and a version for the new proje

Projects - Karnataka State Police Housing

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