(RFP) for Supply, Installation & Commissioning of CC TV camera
Contents
1. Description of the items Refer Table 1 for specs DVR 8 Channel as per the Technical Specifications DVR 4 Channel as per the Technical 1 No specifications 1 No 1 No 1 No Fixed C S Mount colour camera with outdoor housing 3 Fixed Dome Day Night Colour camera 1 No 4 Infrared Cameras ro 5 Pin Hole Camera ae onitor LCD 20 21 Monitor RG 6 Co axial un armored video cable Per meter reputed brand with ISI certification that should be acceptable to bank 2 Core copper conductor 2X1 0 sq mm Power cable of ISI make for cameras SMPS Power supply for cameras 10 PVC pipe ISI make AMC Tender should be as per Schedule and the price in rupees need to be filed in below Table 3 format 30 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Md pI email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT TABLE 2 To be placed in sealed cover No 5 Kerala Gramin Bank General Administration Wing Head Office Malappuram Kerala State 676 505 email gawing kgb keralagbank com Website www keralagbank com Fax 0483 2736987 Phone 0483 2734847 9400999066 31 312. authority Power of Attorney available shall be enclosed 4 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CLOR Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT The certified photocopy of Resolutions Authority Power of Attorney having authority to authorize the person to submit Bid documents on behalf of the company shall be enclosed The proposal must be accompanied with an undertaking letter duly signed by the designated personnel providing a Bid commitment The letter should also indicate the complete name and designation of the designated personnel b Either the Indian Agent on behalf of the foreign principal or the foreign principal directly could bid in a RFP but not both Further in cases where an agent participates in a RFP on behalf of one manufacturer he will not be allowed to quote on behalf of another manufacturer along with the first manufacturer in a subsequent parallel RFP for the same item 4 Manufactures Principal Authorization Letter The bidder must submit the Manufactures Principal Authorization Letter as per format ANNEXURE l from manufacturer principal vendors authorizing their business partners authorised distributors dealer sub dealer to bid or deal or market the material in India on their behalf along
3. General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT KERALA GRAMIN BANK Govt owned scheduled Bank sponsored by Canara Bank HEAD OFFICE Malappuram Pin 676505 Kerala India Fax 0483 2736987 PHONE NO 0483 2736987 Website www keralagbank com Request for Proposal RFP for Supply Installation amp Commissioning of CC TV camera with accessories for Branches Offices of Bank RFP Reference No 63 2015 16 07 2015 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT A IMPORTANT DATES Issuance of RFP Document on Bank web site Date 20 07 2015 www keralagbank com Last Date of Submission of Response by the Bidder Date 31 08 2015 by 16 00 Hrs B IMPORTANT CLARIFICATIONS Following terms are used in the document interchangeably to mean Bank KGB means Kerala Gramin Bank RFP means this Request for Proposal document Recipient Respondent and Bidder means Respondent to the RFP document OEM means Original Equipment Manufactu
4. instructions issued by the Bank under the Contract to be issued for this RFP However the Successful Bidder would be given an opportunity to be heard by the Bank prior to making of a decision in respect of such loss or damage 24 NEGLIGENCE In connection with the work or contravenes the provisions of General Terms if the Successful Bidder neglects to execute the work with due diligence or expedition or refuses or neglects to comply with any reasonable order given to him in writing by the Bank in such eventuality the Bank may after giving notice in writing to the Successful bidder calling upon him to make good the failure neglect or contravention complained of within such times as may be deemed reasonable and in default of the said notice the Bank shall have the right to cancel the Contract holding the Successful bidder liable for the damages that the Bank may sustain in this behalf Thereafter the Bank is to be compensated for good the failure at the risk and cost of the Successful Bidder 25 DRAWINGS 1 The supplier shall supply all necessary drawings and documents to the Bank s branches without any additional cost These drawings and documents shall be in English 2 The drawings and documents to be furnished shall be as follows a All general arrangement and installation drawings inclusive of installation instructions b Electrical schematic drawings indicating consumption points 26 The Bank reserves the right to cancel the b
5. 7 5 Any other document indicating the features of the product such as user manual technical specifications sheets etc 7 6 Authorisation letter to submit Bids 7 7 Manufacture Principal Authorization letter 7 8 Last three years 2012 2013 2013 14 amp 2014 15 audited balance sheets and Profit amp Loss A c statement 7 9 Certificate of Turn Over from Chartered Accountant 7 10 Certificate of Networth from Chartered Accountant 8 Bid Opening and preliminary scrutiny The Minimum Pre Qualification Criteria bid will be opened at 11 00 hrs on 02 09 2015 at Kerala Gramin Bank Head Office Malappuram in the presence of intending bidders or their Representatives who may be deputed to remain present at the time of RFP opening Only one Authorised Representative will be allowed to witness the RFP opening upon submitting the authorization letter issued by the Vendor Company as well as Identity Card No offer can be modified or withdrawn by a Bidder after submission of Bid s If any of the Bidders or all the Bidders who submitted Bids are not present during the specified date and time of opening the Bank will proceed further with opening of the Bids in their absence The Bank will scrutinize the Bid s received to determine whether they are complete in all respects as per the requirement of RFP and subsequent clarifications whether technical specifications as required to evaluate the offer has been submitted whether the documents ha
6. Kozhikode Malappuram Kannur Kasaragode for cover up to our branches offices All the addresses of engineers and technicians with phone nos and copy of identity cards duly attested by proprietor should be submitted along with technical bids The related documents must be attached with cover no 1 containing statement of Minimum Pre Qualification Criteria 24 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUI gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT ANNEXURE VI AGREEMENT FORMAT This agreement made on this 65 day Of 05 2015 at Malappuram BETWEEN Kerala Gramin Bank a body Corporate constituted and functioning under the Regional Rural Banks Act 1976 as notified on 08 07 2013 having its Head Office at Malappuram represented by its duly constituted attorney Sri eee Name and designation hereinafter referred to as BANK which expression shall unless exclude by or repugnant to the context mean and include its successors in interest and assignees on the one part and Name of the vendor a company registered under Companies Act 1956 a firm registered under Partnership Act 1932 having its registered office at represented by its director Sri wwe eeeeeeeeeeeeee hereinafter referre
7. RFP documents will not be considered for submitted RFP documents without indexing and or without signed with authenticate stamp round stamp with written serial page no on all submitted pages of tender documents RFP 4 EARNEST MONEY DEPOSIT EMD The Vender will have to deposit earnest money to the extent and in the form detailed in the Notice Inviting RFP and General Information and Instructions to the Bidders If a Vender withdraws or unilaterally modifies its RFP during the period of RFP validity or in case a successful bidder fails to accept Letter of Intent LOI and sign the agreement within the time allowed the Earnest Money Deposit will be forfeited 10 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT EMD of successful Vender will be refunded after one month of completion of rate contract period No interest shall be allowed on the Earnest Money EMD of unsuccessful Venders will be refunded on finalization of the RFP or after one month after expiry of the validity of the offer The Bid security may be forfeited If a Bidder withdraws its Bid during the period of Bid validity or In case of a successful Bidder if the Bidder fails to accept LOI 5 PRICE i The Price Bid to be sub
8. faithfully NAME Name of principal vendor on whose behalf the proposal is submitted Note This letter of authority should be on the letterhead of the bidder on whose behalf the proposal is submitted and should be signed by a person competent It should be included by the Bidder in its bid 23 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT ANNEXURE III Minimum Pre Qualification Criteria To bid for Supply Installation amp Commissioning of CC TV Camera with Accessories Sl No Details Compliance YES NO Remarks by Bidder for Deviation if any The bidder should have at least Three years experience for Supply Installation amp Commissioning of CC TV Camera with Accessories to Public Sector Banks Scheduled Commercial Banks Reserve Bank of India RBI Public Sector Units Corporate sector in India as on 31 03 2015 related documents must be attached with annexure details Feedback from the concerned Public Sector Banks Scheduled Commercial Banks Reserve Bank of India RBI Public Sector Units Corporate sector regarding efficiency of the firm in delivering after sale service may be obtained The Copy of relevant documents certificates of experience
9. in the aforesaid documents which shall form part of this agreement 25 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CAOB MD 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT In witness whereof the parties hereto have hereunto set their respective hands and seals the day and year first above written Signed sealed and delivered by the said Vender _ to EE E name of the Bank in the presence of Signature of Vender with seal Signature of Authorized representative of the Bank Accepting Authority Witness Signature Name amp Address 1 2 26 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT ANNEXURE IV Technical specification for Supply Installation amp Commissioning of CC TV Camera with Accessories SI No Particulars Minimum required Technical Compliance Remarks specifications DVR 8 4 Channel 1 ideo compressionH 264 format 2 Video system PAL NTSC 3 Video input 8 Channel 4 Channel composi
10. must be submitted as proof in support of claims made The OEM suppliers have installed and maintained CCTV systems in other banks in the last five years Feedback from the concerned commercial banks regarding efficiency of the firm in delivering after sale service will obtained The proof of order must be attached with annexure details The bidder should be a profit making company firm for the last three financial years ending on 31 03 2013 31 03 2014 and 31 03 2015 FY 2012 13 FY 2013 14 and FY 2014 15 and the networth should be positive as on 31 03 2015 Audited Balance Sheet and P amp L Account for last three year and Certificate of networth from Chartered Accountant must be attached with annexure details The bidder submitting the bid should be a Registered Company Firm having minimum Average Annual Turn Over of Rs 50 Lacs Rupees Fifty Lacs during the last two financial years as on 31 03 2015 Turn Over Certificate from Chartered Accountant must be attached with annexure details The bidder must submit the Manufactures Principal Authorization Letter as per format ANNEXURE 1 from manufacturer principal vendors authorizing their business partners authorised distributors dealer sub dealer to bid or deal or market the material in India on their behalf The OEM suppliers should have at least authorized service center in our area of operation preferably in Trivandrum Kottayam Ernakulam Trisur
11. of award to successful bidders Bank will promptly notify each unsuccessful Bidder and will discharge their Bid security 8 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT After identification of the Bidders the Bank will follow its internal procedure for necessary approvals and thereafter proceed with placing of letter of indent to the Bidders 17 18 19 20 21 22 23 24 25 26 27 During the technical evaluation Bank reserves the right for seeking clarifications additional information details from the responsive vendors However clarification information from the vendors without the Bank seeking for the same during the process will not be entertained No change whatsoever will be permitted in the technical bid after opening the same The Vender shall agree that until a formal agreement on stamp paper is prepared and signed with the Bank this RFP shall constitute a binding contract between the Vender and the Bank The Bank reserves the right to check each material before delivery to the specified locations through an independent Agency for compliance of stipulated parameters The applicable TDS will be deducted from the bill before releasing the
12. sheet may be used to furnish the details 21 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT ANNEXURE lI MANUFACTURER S Principal AUTHORISATION LETTER NOs dodet littbaa hd Dated 06 2015 The General Manager Kerala Gramin Bank Head Office Malappuram Dear Sir Sub Invitation to bid for Supply Installation amp Commissioning of CC TV Camera with Accessories for Branches Offices all over Kerala State India WE sisssoriiressrcss tavas paekeeeee ace are established and reputable Manufacturers Principal of CC TV Camera Accessories Materials strikeout whichever is not applicable having manufacturing facility office at 6 and do hereby authorize M s EEE Name and Address of Agents to submit a bid and sign the contract with you for the goods manufactured by us against the above RFP for Supply Installation amp Commissioning of CC TV Camera with Accessories We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and services offered for supply by the above firm against this RFP Yours faithfully NAME Name of Manufacturers Principal Note This letter of authority should be on the letterhead of t
13. statutory obligations by the Supplier 16 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 21 APPLICABLE LAW The Contract shall be interpreted in accordance with the laws of India Any dispute arising out of this contract will be under the jurisdiction of Courts of Law in the place of the Head Quarters of the Bank i e at MALAPPURAM Kerala 22 JURISDICTION This agreement shall be subject to the jurisdiction of the Courts in the place of the Head Quarters of the Bank i e at MALAPPURAM Kerala 23 LIABILITY OF THE SUCCESSFUL BIDDER Bank shall hold the Successful Bidder its Successors Assignees and Administrators fully liable against loss or liability claims actions or proceedings arising out of non fulfillment of any obligations under the Contract and such liability of the Successful Bidder will be restricted to the actual amount of the Contract Successful Bidder shall be the principal employer of the employees agents contractors subcontractors etc engaged by Successful Bidder and shall be vicariously liable for all the acts deeds or things done by its employees agents contractors sub contractors etc whether the same is within the scope of power or outside the scope of power vested or
14. volt AC 13 Certification UL 14 Acceptable make Samsung Honeywell Bosch Dahua Pelco Panasonic Siemens IV Infrared Cameras 1 Image Sensor 1 3 CCD 2 Effective pixels 752 H X 582 V appx 440 000 pixels 3 Resolution 540 TV lines or better 4 Lens Built in 6 mm 5 Minimum illumination IR ON O Lux 6 S N Ratio More than 48 db 7 Electronic shutter 1 50 to 1 110000 sec 8 Gamma 0 45 9 BLC Auto 10 White balance 3200 k to 9200 k 11 Gain control Auto 12 LED spectrum Min 20 LEDs 13 Sync System Internal 14 Video output Composite video 1 0 vp p 75 ohm 15 Power supply 12 v 28 31 COB MMEO I Kerala Gramin Bank A Government owned bank sponsored by Canara Bank General Administration Wing Head Office Malappuram Kerala 676 505 email gawing kgb keralagbank com Website www keralagbank com Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 16 Certification UL 17 Acceptable make Samsung Honeywell Bosch Dahua Pelco Panasonic Siemens V Pinhole Cameras Image Sensor 1 3 CCD Resolution 540 TV lines or better Lens Built in 3 6 mm pinhole lens Minimum illumination 0 05 Lux S N Ratio More than 48 db Electronic shutter 1 50 to 1 110000 sec Gamma 0 45 BLC Auto White balance 3200 k to 9200 k Gain control Auto Day and Night Auto Sync System Internal Dimension Not more than 30 L X 20 W X
15. who will qualify for all minimum Pre Qualification Criteria Price bids of the bidders with 12 months comprehensive warrantee and 24 months comprehensive AMC after warrantee who satisfy the minimum Pre Qualification Criteria and qualify the Technical bid will be evaluated for compliance of other terms and conditions and also compliance of the make model offered to the technical specifications The RFP will be determined on the basis of the quality of product and Vendor s best offer for after sales service 12 months comprehensive warrantee and 24 months comprehensive ANC after warrantee not on the lowest price Cost of material with warrantee only The orders may be split at the sole discretion of the Bank between L1 and L2 In case the L2 bidder does not cannot match the prices with the L1 bidder under the RFP there shall be an option to make an offer and negotiate with the L3 bidder and so on and so forth Any incomplete or ambiguous terms conditions quotes will disqualify the offer 15 NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER The Bank shall be under no obligation to accept the lowest or any other offer received in response to this notice and shall be entitled to reject any or all offers without assigning any reasons whatsoever 16 Notification of Award Prior to expiration of the period of Bid validity the Bank will notify the successful Bidders in writing or by e mail that their Bids have been accepted Upon notification
16. with a commitment to fulfill the terms of RFP should be submitted One bidder can quote for material of single manufacturing company items only The quotation for multiple manufacturing materials will not be allowed and will be liable to reject 5 Minimum Pre Qualification Criteria The bidder must attach in a separate cover the details of Minimum Pre Qualification Criteria with related documents to bid for Supply Installation amp Commissioning of CC TV Camera with Accessories as per format given ANNEXURE III The criteria will be as under a The bidder should have at least Three years experience for Supply Installation amp Commissioning of CC TV Camera with Accessories to Public Sector Banks Scheduled Commercial Banks Reserve Bank of India RBI Public Sector Units Corporate sector in India as on 31 03 2015 Related documents must be attached with annexure details Feedback from the concerned Public Sector Banks Scheduled Commercial Banks Reserve Bank of India RBI Public Sector Units Corporate sector regarding efficiency of the firm in delivering after sale service may be obtained The Copy of relevant documents certificates of experience must be submitted as proof in support of claims made b The OEM suppliers have installed and maintained CCTV systems in other banks in the last five years Feedback from the concerned commercial banks regarding efficiency of the firm in delivering after sale service will obtaine
17. 36 H Video output Composite video 1 0 vp p 75 ohm Power supply 12v Certification CE FCC Acceptable make Samsung Honeywell Bosch Dahua Pelco Panasonic Siemens VI Monitor LCD 20 21 Monitor Aspect ratio 4 3 20 21 Viewable diagonal area Active area Pixel pitch 408 24 H x 306 18 V Native 1400 H X 1050 V resolution Colour Brightness contrast 300 gd m Type 1000 01 00 Response time Lesser than millisecond Viewing angle Typical H 170 V 160 Video input NTSC PAL PC system Signal analog RGB 0 7 1 0 vp p 75 ohm Acceptable make Reputed make VII Other Accessories Video cable RG 6 Co axial un armoured video cable reputed brand with ISI certification that should be acceptable to bank Power cable 2 core copper conductor 2X 1 0 sq mm power cable of ISI make for cameras SMPS Power supply for cameras 7 5 AMPR 12 VOLT DC Power Supply With plastic covered body With individual led light on the top of each connection Switch to on and off of power supply Battery backup option should be available PVC pipe ISI make 29 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR 9 an erro 6NUIB email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT Annexure V Format for noting price bid Table 1
18. 6 TENDER DOCUMENT The vendor should clearly provide the goods cost component on which VAT will be applicable and the service component on which Service Tax will be applicable Both VAT and Service tax will not be payable for the same amount component 11 Cost of Bidding The bidder shall bear all the costs associated with the preparation and submission of its bid and the Bank will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 12 Bidders shall submit fully completed bids in respect of all relevant particulars with complete details Incomplete bids are liable to be rejected 13 The Bidder should produce a MANUFACTURER S Principal AUTHORISATION LETTER as per the format enclosed ANNEXURE I that they have been duly authorized by the goods manufacturer or principal of Structural Networking and Electrical wiring material to supply use the goods and assuring full guarantee and warranty obligations should be enclosed along with the technical bid Proposals received without the authorisation letter will summarily be rejected 14 Evaluation of RFP The RFPs received within the due date and time only will be considered for evaluation The Minimum Pre Qualification criteria bids shall be opened and the qualifications of the bidders will be evaluated to ensure meeting the minimum pre qualification criteria The technical bid will be opened and evaluated of the bidders
19. COB MMEO I Kerala Gramin Bank A Government owned bank sponsored by Canara Bank General Administration Wing Head Office Malappuram Kerala 676 505 email gawing kgb keralagbank com Website www keralagbank com Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT Il Fixed C S Mount colour camera with outdoor housing 1 Picture format PAL NTSC 2 Imaging device 1 3 Colour CCD 3 Horizontal resolution 540 TV lines or better 4 Effective elements 752 X 582 appx 440 000 pixels 5 Minimum illumination 0 5 lux or better in colour mode 6 Signal to noise ratio 46 db or better 7 Nariable focal length 4to9mm 8 Iris Control Auto 9 Gain control Auto 10 BLC Auto 11 Mount CS Mount 12 Resolution 540 TVL 13 Operating voltage 12 volt DC r 220 volt AC 14 Certification UL 15 Acceptable make Samsung Honeywell Bosch Dahua Pelco Panasonic Siemens 111 Fixed Dome Day Night Colour Camera 1 Picture format PAL NTSC 2 Imaging device 1 3 colour CCD 3 Horizontal resolution 540 TV lines or better 4 Effective elements 752X 582 appx 440 000 pixels 5 Minimum illumination 0 5 lux or better in colour mode 6 Signal to noise ratio 48 db or better 7 Variable focal 3 6 8 mm 8 Iris control Auto 9 BLC Auto 10 Mount Auto 11 Resolution 540 TVL 12 Operating voltage 12 volts DC or 220
20. FP Document RFP document can be downloaded from our web site www keralagbank com and RFP document fee of Rs 1000 00 One Thousands in the form of DD favouring Kerala Gramin Bank payable at Malappuram shall be enclosed in a separate cover and stapled to the cover containing Minimum Pre Qualification criteria bid from outside otherwise the bid is liable for rejection 2 Earnest Money Deposit EMD The Earnest Money Deposit EMD of Rs 1 00000 00 One lac only for Supply Installation amp Commissioning of CC TV Camera with Accessories will be made by way of Demand Draft favouring Kerala Gramin Bank payable at Malappuram shall be enclosed in a separate cover and stapled to the cover containing Minimum Pre Qualification criteria bid from outside otherwise the bid is liable for rejection The Bids without Earnest Money Deposit EMD shall not be considered The Bid security may be forfeited If a Bidder withdraws its Bid during the period of Bid validity or In case of a successful Bidder if the Bidder fails to accept letter of Intent 3 Authority to submit Bids a Only authorized personnel of the firm or organization shall sign the BID The proposal must be accompanied with an undertaking letter of company Firm Bidder as per format ANNEXURE Il duly signed by the designated personnel providing a Bid commitment The letter should also indicate the complete name and designation of the designated personnel Necessary resolutions
21. IDDERS This Request for proposal is a part of an RFP for Supply Installation amp Commissioning of CCTV Camera with Accessories at branches Offices as per the specification given in Technical Bid ANNEXURE IV attached herewith who satisfy the Pre Qualification Criteria This RFP is being issued for the Supply Installation amp Commissioning of CC TV Camera with Accessories at branches Offices as per specifications given in Technical Bid ANEXURE IV to the existing and to be newly opened Branches Offices of the Kerala Gramin Bank as a rate contract for a period of 1 or 2 years from the date of letter of indent The order for Supply Installation amp Commissioning of CC TV Camera with Accessories may be split at the sole discretion of the Bank between L1 and L2 vendors in the ratio of decided at the time of placement of order provided L2 vendor match the L1 price In case the L2 bidder does not cannot match the prices with the L1 bidder under the RFP there shall be an option to make an offer and negotiate with the L3 bidder and so on and so forth The Bank reserves the right to accept or reject any RFP in whole or in parts without assigning any reason thereof The Bank reserves the right to fix the period of rate contract and or extend cancel the period of rate contract for 2nd year after completion of 1st year The bank s decision will be final amp bank will not entertain any correspondence in this regard 1 Cost of R
22. by declare that we shall treat the RFP documents drawings and other records connected with the work as secret confidential documents and shall not communicate information derived there from to any persons other than a person to whom we are authorized to communicate the same or use the information in any manner prejudicial to the safety of the State the Bank We undertake that in competing for and if the award is made to us in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988 Commissions or gratuities if any paid or to be paid by us to agents relating to this Bid and contract execution if we are awarded the contract are listed below Name and address of agent Amount amp Currency Purpose of commission or gratuity If none state none 19 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR MD 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT We are aware that RFP will be evaluated on quality of material quality of work experience and lastly prices and that the Bank may place the purchase order with successful bidder for Supply Installation amp Commissioning of CC TV Camera with Accessories We fully understand that you are not bo
23. d The proof of order must be attached with annexure details c The bidder should be a profit making company firm for the last three financial years ending on 31 03 2013 31 03 2014 and 31 03 2015 FY 2012 13 FY 2013 14 and FY 2014 15 and the networth should be positive as on 31 03 2015 Audited Balance Sheet and P amp L Account for last three years and Certificate of networth from Chartered Accountant must be attached with annexure details d The bidder submitting the bid should be a Registered Company Firm having minimum Average Annual Turn Over of Rs 50 Lacs Rupees Fifty Lacs during the last two 5 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT e financial years as on 31 03 2015 Turn Over Certificate from Chartered Accountant must be attached with annexure details f The bidder must submit the Manufactures Principal Authorization Letter as per format ANNEXURE l from manufacturer principal vendors authorizing their business partners authorised distributors dealer sub dealer to bid or deal or market the material in India on their behalf g The OEM suppliers should have at least authorized service center in the area of operation of the bank preferably in Kannur Kozh
24. d to as the SUPPLIER BIDDER or VENDER on the other part WHEREAS the Bank having agreed to give rate contract for Supply Installation amp Commissioning of CC TV Camera with Accessories strike out whichever is not applicable hereinafter called CC TV CAMERA with Accessories from the supplier who agrees to complete the said Supply Installation amp Commissioning of CC TV Camera with Accessories as per the specifications and the terms and conditions finalized between the supplier and the Bank NOW THIS AGREEMENT WITNESSETH as follows 1 In this agreement words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to 2 The following documents not inconsistent with these presents shall be deemed to form and be read and construed as part of this agreement viz 2 1 The RFP document with all ANNEXUREs and Price Bids 2 2 The RFP Letter of Acceptance Letters from amp to the Vender if any leading to and prior to acceptance letter 2 3 Technical Specifications Special Conditions Questionnaire RFP drawings if any etc 2 4 The details submitted in technical bid design and such other documents In consideration of the payments to be made by the Bank to the Vendor the Vendor hereby covenants and agrees with the Bank to complete the works in conformity with and subject to all terms and conditions rules as mentioned in the General Conditions as also
25. e AMC for 24 Months after completion of warranty 1100 of the value after satisfactory completion of Supply TA pone et Payment Installation amp Commissioning of CC TV Camera with Accessories Lia idated damages 0 5 of the cost of work s per week or part thereof for delayed 15 Pa delaved s T completion subject to maximum of 10 of the cost of the work s y PPY for which there is delay 16 Escalation of price No escalation permitted Prices shall be firm If the selected Bidder reduces its price or sells or offers to sell the rate contracted goods under similar items and conditions as in the rate contract at a price lower than the rate contracted price to 17 Fall Clause any person or organization during the currency of the rate contract the rate contract price will be automatically reduced for all subsequent supplies under the rate contract with effect from the date from which such offer or sale was made to the outsider and the rate contract will be amended accordingly 18 RFP Validity 2 years from the date of Letter of Indent 19 Delivery Period 7 days from the issue of order by Head Office 3 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT GENERAL INFORMATION AND INSTRUCTIONS TO B
26. easing the payments The payments will be released through NEFT RGTS and the Selected Bidder has to provide necessary Bank Details like Account No Bank s Name with Branch IFS Code etc 11 DEDUCTION FROM PURCHASE PRICE The Supplier shall reimburse the Bank all costs charges damages or expenses which the Bank may have paid or suffered and to the extent to which the Supplier is obliged and responsible under this Contract to do so within 30 days upon written request of the Bank failing which such costs charges damages or expenses including statutory payments if any shall be deducted by the Bank from any money due or becoming due to the Supplier under this contract or any other Contract or may be recovered by encashment of EMD or by arbitration action of law or otherwise from the Supplier 12 ENFORCEABILITY The decision of the Bank in arriving at the conclusion of breach of conditions and or default of supplier will be accepted by the supplier without any demur and the Bank will be at liberty to enforce these conditions rights 13 TERMINATION i The Bank at its option without prejudice to its rights under the Contract is entitled to terminate the Contract at any time by giving 30 days written notice to the Contractor in the following circumstance a in case the Bidder does not comply with any of his obligations undertakings under this Contract b if the design specifications functions or performance of the Supply Installa
27. ehensive AMC for the entire CCTV System shall be for a period of 24 months after completion of 12 months warrantee which starts from the date of installation of material at the respective branch offices vii Price is not subject to fluctuation of the rupee against foreign currencies or for any other reason s The price shall remain firm throughout the period of this rate contract viii In case there is a change in the Government norms taxes etc before installation or presentation of invoices on the Bank whichever is later the same shall be borne by the supplier ix Price quoted shall remain firm for acceptance during the validity period stated in the General Information and Instructions to Bidders x Fall Clause If the selected Bidder reduces its price or sells or offers to sell the rate contracted goods under similar items and conditions as in the rate contract at a price 11 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT xi lower than the rate contracted price to any person or organization during the currency of the rate contract the rate contract price will be automatically reduced for all subsequent supplies under the rate contract with effect from the date from which such off
28. eptional circumstances and purely at its sole discretion granting additional time for completion of supply if it is satisfied that the delay was on account of delay in issuing road permits by the concerned authorities and not on account of any delay or lapse on the part of the supplier No correspondence shall be entertained from the bidders 12 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 7 INSTALLATION i ii iii The supplier shall arrange at its cost for the transportation and delivery of the material and accessories to the Bank s Branches Offices situated at various locations in Kerala State and shall install and commission them at site as per the requirement of the Bank as mentioned in this document The Supply Installation amp Commissioning of CC TV Camera with Accessories to the satisfaction of the Bank is the responsibility of the Vendor Any damage to existing structure fixtures or fittings during the installation shall be made good by the supplier at his own cost 8 WARRANTY i iti iv The CC TV Camera System with Accessories shall be under supplier s comprehensive all inclusive 12 months warranty from the date of satisfactory installation and com
29. er or sale was made to the outsider and the rate contract will be amended accordingly DELIVERY LIQUIDATED DAMAGES On acceptance of RFP the Bank shall issue a Letter of Indent LOI to the successful bidder The Bidder shall give an unconditional letter of acceptance of LOI and enter into Service Level Agreement with the Bank as per the format enclosed as ANNEXURE V within 15 days of the date of letter of indent failing which the Bank reserves the right to invoke the Earnest Money Deposit and cancel the purchase contract The work order will be placed by the Bank either from Head Office only after the successful bidder signs the Agreement ii Time is the essence of this contract The Supply Installation amp Commissioning of CC TV Camera with Accessories shall be completed within the stipulated period of 15 days from the date of order placed iii In case the vendor fails to complete the Supply Installation amp Commissioning of CC TV Camera with Accessories within the above period the Bank shall be at liberty to cancel the order for the uncompleted work ordered if any besides de listing the supplier from the vendors list and also denying any future entrustment by the Bank iv If the supplier fails to complete for Supply Installation amp Commissioning of CC TV Camera with Accessories as above and in the event of such cancellation the EMD of the supplier shall stand forfeited and the supplier shall not be entitled to any c
30. er shall necessarily be written on all the covers The sealed covers should be addressed and delivered to the General Manager Kerala Gramin Bank General Administration Wing Head Office Malappuram Kerala State 676 505 so as to reach him by 16 hrs on 31 08 2015 Late RFPs shall not be entertained To avoid any possible delay in delivery by postal authorities couriers the bidders are advised to hand over the RFPs personally 7 Documents to be submitted with bids Bidder must provide indexing with page numbers in the beginning of RFP documents Bidder must have signed with authenticate stamp round stamp with written serial page number on all submitted pages of tender documents RFP Any complaint after submitting RFP documents will not be considered for submitted RFP documents without indexing and or without signed with authenticate stamp round stamp with written serial page no on all submitted pages of tender documents RFP 7 1 This RFP Document 6 31 General Administration Wing v Head Office Malappuram Kerala 676 505 CAOR M D aiai an Aa ai eT REDANA O Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 7 2 DD towards the cost of RFP document downloaded from website 7 3 DD towards EMD for RFP 7 4 Supporting documents in respect of Minimum pre qualification criteria as mentioned in the RFP documents
31. fies the Bank for the same in respect of the hardware and software supplied by him by executing an instrument to the effect on a Non Judicial stamp paper that Bank may sustain on account of violation of patent trademarks etc by the Bidders Notwithstanding anything contained herein above in case of any dispute claim and legal action arising out of this RFP the parties shall be subject to the jurisdiction of Courts of Law in the place of the Head Quarter Malappuram Kerala of the Bank only 9 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 28 Documents to be submitted with bids Bidder must provide Indexing with page numbers in the beginning of RFP documents Bidder must have signed with authenticate stamp round stamp with written serial page No on all submitted pages of tender documents RFP Any complaint after submitting RFP documents will not be considered for submitted RFP documents without indexing and or without signed with authenticate stamp round stamp with written serial page no on all submitted pages of tender documents RFP GENERAL TERMS amp CONDITIONS 1 INTERPRETATION In construing these conditions the specifications and Agreement the following words shall ha
32. for Supply Installation amp Commissioning of CC TV Camera with 2 Name of the work Accessories 3 Location Various Branches Offices of the Bank 4 Owner Kerala Gramin Bank One lac Rupees one lac only for Supply Installation amp 5 ae money Commissioning of CC TV Camera with Accessories by way of Demand oe Draft in favour of Kerala Gramin Bank payable at Malappuram Cost of RFP RFP form fee 1000 Rupees One Thousand only by DD in favour 6 D of KERALA Gramin Bank payable at Malappuram RFP fee shall be ocuments A cee submitted along with prequalification Bid cover in separate cover 7 RFP Forms available From dated 20 07 2015 Downloadable from the Bank s website from www keralagbank com E a 31 08 2015 16 00 Hrs submission of RFP 9 RFP to be submitted General Manager Kerala Gramin Bank General Administration to Wing Head Office Malappuram Kerala State 676 505 Cover No 1 RFP Fee Amount DD Cover No 2 EMD Amount DD 10 Bid System COVER No 3 Minimum Pre Qualification criteria bid COVER No 4 y Technical Bids COVER No 5 Price Bids Cover No 6All sealed covers from ito 5 B Minimmum qualification Criteria Bid 02 09 2015 11 00 hrs 11 rae nis 2 Technical Bid 02 09 2015 16 00hrs 3 Commercial indicative price bid 03 09 2015 11 00 hrs Comprehensive 12 Warranty As per OEM Manufacturing company 12 Months 13 Comprehensive AMC Comprehensiv
33. he Manufacturer Principal and should be signed by a person competent It should be included by the Bidder in its bid 22 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT ANNEXURE II LETTER OF AUTHORISATION TO BID NOs WA dated cede alae Dated 2015 The General Manager Kerala Gramin Bank Head Office Malappuram Dear Sir Sub Letter of Authorisation to bid for Supply Installation amp Commissioning of CC TV Camera with Accessories strike out whichever is not applicable for offices amp Branches all over Kerala State India We MiS c sina valve debe a Be base Name and address of the principal hereby authorize Mi essen sseac es san cenenvess Name and Address of Employee our employee to submit a bid and sign the contract LOI on behalf of us for all the systems goods required by the bank as called for vide the bank s request for proposal reference no We hereby extend our full authority to Mr eee to commit discuss negotiate etc as per Clauses of Contract for the goods and services offered for Supply Installation amp Commissioning of CC TV Camera with Accessories and our company is responsible for any decision given taken by him for this RFP Yours
34. his Request for Proposal RFP is a part of an All India RFP for Supply Installation amp Commissioning of CC TV Camera with Accessories to the existing and to be newly opened Branches Offices of Kerala Gramin Bank Kerala The Bank may at its discretion increase the requirement and place orders subsequently within the validity or the extended validity of the RFP up to 25 or decrease the requirement up to 25 The bidders are requested to go through the RFP enquiry document carefully and submit the RFPs in separate sealed covers duly signed super scribed as follows Cover No 1 For keeping DD for Fee of RFP Document for Supply Installation amp Commissioning of CC TV Camera with Accessories Cover No 2 For keeping DD of EMD Amount for Supply Installation amp Commissioning and AMC of CC TV Camera with Accessories Cover No 3 Minimum Pre Qualification criteria bid for Supply Installation amp Commissioning of CCTV Camera with Accessories in the given format Cover No 4 Technical Bid for Supply Installation amp Commissioning of CC TV Camera with Accessories in the given format Cover No 5 Commercial Indicative Price Bid for Supply Installation amp Commissioning AMC of CC TV Camera with Accessories in the given format Cover No 6 All sealed covers from 1 to 5 as mentioned above The Minimum Pre Qualification criteria bid ANNEXURE III shall be opened at 11 00 hrs on 02 09 2015 Technica
35. id with out assigning any reasons 27 The Vendors shall inform the Bank in case of Transfer of Ownership of the Company 17 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR MD 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 28 RATES TO BE IN FIGURES AND WORDS gt gt gt gt i The Vender should quote in English both in figures as well as in words the rates and amount RFPed by him in the schedule of Rates for each item and in such a way that interpolation is not possible The amount for each item should be worked out and entered and requisite totals given of all items both in figures and in words The RFPed amount for the work shall be entered in the RFP and duly signed by the Vender kkkkkkkkkkkkkkkkk 18 31 General Administration Wing SSOR MMED onIDes e sna ga Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT On Company s Letter Head To The General Manager Kerala Gramin Bank Head Office Malappuram Dear Sir Re RF P OFFER We have read and examined the RFP document for Supply Installation amp Commissioning of CC TV Camera with Accessories We hereby RFP for the execution of the work specified by the Bank
36. ikode Ernakulam Kottayam and Trivandrum for cover up to our branches offices All the addresses of engineers and technicians with phone nos and copy of identity cards duly attested by proprietor should be submitted along with technical bids The technical bid will be opened and evaluated of the bidders who will qualify for all minimum Pre Qualification Criteria 6 Submission of Bids Venders must quote for Supply Installation amp Commissioning of CC TV Camera with Accessories specifications with specified brand quality as per the technical specifications Bids are to be submitted in separate sealed covers duly signed and superscribed as Cover No 1 For keeping DD for Fee of RFP Document for Supply Installation amp Commissioning of CC TV Camera with Accessories Cover No 2 For keeping DD of EMD Amount for Supply Installation amp Commissioning of CC TV Camera with Accessories Cover No 3 Minimum Pre Qualification criteria bid for Supply Installation amp Commissioning of CCTV Camera with Accessories in the given format Cover No 4 Technical Bid for Supply Installation amp Commissioning of CC TV Camera with Accessories in the given format Cover No 5 Commercial Indicative Price Bid for Supply Installation amp Commissioning of CC TV Camera with Accessories with AMC in the given format Cover No 6 All sealed covers from 1 to 5 as mentioned above The name and address of the bidd
37. itration conducted by a sole Arbitrator appointed by the Bank Arbitration will be carried out at Bank s office that placed the order The provisions of Arbitration and Conciliation Act 1996 shall apply to the Arbitration proceeding e Notwithstanding any reference to arbitration herein a the parties shall continue to perform their respective obligation under the contract unless they otherwise agree and b the purchaser shall pay the supplier any monies due to the supplier unless the dispute is relating to such payment 19 WAIVER Non enforcement by either party of any of the provisions of this Contract shall not construe or constitute as a waiver of the provision itself or any subsequent breach thereof The validity of the Contract shall not be affected should one or more of its stipulations be or become legally invalid and such stipulation is severable from and not fundamental to the obligations of either party to this Contract In such a case the parties shall negotiate in good faith to replace the invalid clause by an agreed stipulation which is in accordance with the applicable Indian Law and which shall be as close as possible to the party s original indent 20 STATUTORY AND OTHER REGULATIONS The Supplier shall comply with all the statutory obligations of the Government of India State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non compliance of
38. l bid Annexure IV shall be opened at 16 00 hrs on 02 09 2015 and Commercial indicative price bid Annexure V shall be opened at 11 00 hrs on 03 09 2015 at the General Administration Wing Head Office Kerala Gramin Bank Malappuram Kerala The technical bid ANNEXURE IV will be opened and evaluated of the bidders who will qualify for_all_ minimum Pre Qualification Criteria The Technical Bid means this RFP document excluding the Price Bids The bidders are expected to furnish all the information asked for with sign all the pages and submit the RFP i e Technical Bid in a single envelope i e offer for Supply Installation amp Commissioning of CC TV Camera with Accessories All covers no 1 to 5 must be submitted in single envelops Cover No 6 i e offer for Supply Installation amp Commissioning of CC TV Camera with Accessories superscribing on the envelop RFP enquiry document will be available on the website www keralagbank com from 20 07 2015 for downloading GENERAL MANAGER Kerala Gramin Bank General Administration Wing Head Office Malappuram Kerala State 676 505 2 31 COB MMEO I Kerala Gramin A Government owned bank sponsored by Canara Bank General Administration Wing Head Office Malappuram Kerala 676 505 email gawing kgb keralagbank com Website www keralagbank com Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT Bank DATA SHEET RFP Notice No 63 2015
39. location where completed Supply Installation amp Commissioning of CC TV Camera with Accessories for the satisfactory installation and working ii 100 of the Invoice amount will be paid by the Bank within 30 Thirty working days from the date of submission of the bill subject to compliance of the following a Satisfactory installation and commissioning of the Supply Installation amp Commissioning of CC TV Camera with Accessories as per the parameters mentioned in the bid general terms and conditions of the RFP b Production of the following documents pertaining to the completed Supply Installation amp Commissioning of CC TV Camera with Accessories in original duly acknowledged by the Bank Official Officer in charge of branch Original Bidder s Invoice along with certified copy of Invoice showing Contract No Goods description quantity unit price total amount etc Work completion Note including confirmation on satisfactory completion of work signed by Bank Officers with the name of the Official designation and mobile number iii In the event of any breach of terms and conditions and or failure to complete Supply Installation amp Commissioning of CC TV Camera with Accessories by the vendor as per the terms and conditions Bank shall have the right to invoke the EMD iv Applicable Tax deduction at source TDS if any as per relevant provisions of Finance Act from time to time will be deducted at the time of rel
40. ment of India in their sovereign capacity acts of war and acts of the Bank either in fires floods strikes lock outs and freight embargoes If a Force Majeure situation arises the Bidder shall promptly notify the Bank in writing of such conditions and the cause thereof immediately Unless otherwise directed by the Bank in writing the Bidder shall continue to perform it s obligations under the Contract as far as it is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event In such a case the time for performance shall be extended by a period s not less than the duration of such delay If the duration of delay continues beyond a period of three months the Bank and the Bidder shall hold consultations with each other in an endeavor to find a solution to the problem Notwithstanding the above the decision of the Bank shall be final and binding on the Bidder 15 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 17 INSPECTION The Bank reserves the right to get the complete Supply Installation amp Commissioning of CC TV Camera with Accessories inspected by its own technical personnel and or by any other organization per
41. missioning During this period the supplier shall ensure that the complete Supply Installation amp Commissioning of CC TV Camera with Accessories shall at all time be kept in efficient and satisfactory The comprehensive warranty will include free maintenance service free provision of spare parts kits as and when necessary from the date of commissioning and acceptance This condition shall also apply towards the system software delivery by vendor along with the system All the products will stand for at least a minimum of one year on site all Comprehensive warranty against all manufacturing defects During the warranty period the supplier shall at his own cost replace any defective parts rectify remove any defects in material components workmanship and functioning that may occur under normal use and provide consumables free of cost to the Bank Any malfunctioning or breakdown of the material or shortfall in its performance will be intimated to the supplier by the Bank and supplier shall attend to the fault and rectify the same most expeditiously 9 AMC i The CC TV Camera System with Accessories shall be under supplier s comprehensive all inclusive 24 months AMC from the date of completion of warrantee period of 12 months During this period the supplier shall ensure that the complete Supply Installation amp Commissioning of CC TV Camera with Accessories shall at all time be kept in efficient and satisfactory The comprehensi
42. mitted in separate envelops i e offer for superscribing on the envelop details of Supply Installation amp Commissioning of CC TV Camera with Accessories offered ii The Price Bids should mention the Basic Price of material including taxes excluding Octroi entry tax for 1 and 2 year rate Contract iii The vendor must specify the rate of material and labor of installation for both years i e period of rate contract of 1 or 2 year iv The prices quoted shall be deemed to include all taxes and duties local levies in the country of origin and shipment packing freight from the factory to the destination site handling clearing charges etc and all taxes and duties in India except Octroi Entry tax if any If the Vender fails to include such taxes and duties in the RFP no claim thereof will be entertained by the Bank afterwards The Octroi Entry tax will be payable on actual on production of documentary evidence of payment wherever applicable The vendor should clearly provide the goods cost component on which VAT will be applicable and the service component on which Service Tax will be applicable Both VAT and Service tax will not be payable for the same amount component v The prices are inclusive of comprehensive warranty for the entire CCTV System shall be for a period of 12 months which starts from the date of installation of material at the respective branch offices vi The prices are inclusive of compr
43. n Kerala viz Branches offices Number of personnel engaged and their cell phone Number Sales Tax Number PAN TAN Service Tax Registration No Enclose photocopies Details of similar work made during last 3 Financial years ending 31 03 2015 Give name of Bank institute total amount of work done experience in period for Supply Installation amp Commissioning of CC TV Camera with Accessories Enclose copies of satisfactory completion of work certificates Details of the trained qualified engineers with Degree Diploma for Supply Installation amp Commissioning of CC TV Camera with Accessories Undertaking as below Empanelment with any other Bank Pl specify Have your Company and or Associates have undertaken any work for the Kerala Gramin Bank PL specify with details Have you ever been disqualified or levied penalty by Kerala Gramin Bank or any other Bank in India for non fulfillment of contractual obligations If yes please provide details in brief Have you ever been put on a holiday list or banned by any Public Sector Unit if yes please provide details I We confirm that to the best of my our knowledge the information provided above is correct and I we understand that any concealment of facts will lead to my our disqualification at any stage by the Bank Date Place SIGNATURE OF BIDDER Authorized Signatory With Seal All details are mandatory Wherever the space is insufficient separate
44. nt to be specified by the Bank iii In the event of such termination the EMD submitted by the supplier shall stand forfeited and the Bank shall have the right to terminate vendor ship and deny any future empanelment 14 ASSIGNMENT The whole work of the Supply Installation amp Commissioning of CC TV Camera with Accessories included in the contract shall be executed by the Vender and shall not directly or indirectly transfer assign or sublet the contract or any part share or interest therein without written consent of the Bank 15 INDEMNITY The supplier indemnifies to protect and save Bank against all claims losses costs damages expenses action suits and other proceeding resulting from infringement of any patent trademarks copyrights etc or such other statutory infringements in respect of all Supply Installation amp Commissioning of CC TV Camera with Accessories to the Bank 16 FORCE MAJEURE The Bidder shall not be liable for forfeiture of its performance security liquidated damages or termination for default if and to the extent that it s delay in performance or other failure to perform its obligations under the contract is the result of an event of force Majeure For purposes of this Clause Force Majeure means an event beyond the control of the Bidder and not involving the Bidder s fault or negligence and not foreseeable Such events may include but are not limited to Acts of God or of public enemy acts of Govern
45. ompensation but the supplier shall continue to carry out all his obligations under this contract including warranty in respect of the completed Supply Installation amp Commissioning of CC TV Camera with Accessories that may have already been done before cancellation v The Bank at its sole discretion decides to accept the delayed completed Supply Installation amp Commissioning of CC TV Camera with Accessories of any branch offices liquidated damages 0 5 of cost of the total cost of work will be charged per week or part thereof subject to a maximum of 10 of the cost of the work for each work which is delayed The amount of damages so calculated shall be deducted at the time of making any payment after successful completion of the Supply Installation amp Commissioning of CC TV Camera with Accessories and the cost of transportation and other cost there on shall be borne by the supplier vi The decision of the Bank in regard to cancellation of the work Order levy of liquidated damages and forfeiting the EMD shall be final vii In case of delivery of material to States where Road Permit is required for transportation of goods it is the responsibility of supplier to procure the same by making all arrangements required well in advance However Bank will provide any letter if required by the vendors for getting the permits The Bank shall not be responsible for any delay on this account However the Bank may consider in exc
46. payment The Technical Bid submitted in response to this RFP and written clarifications submitted consequent if any till the date of acceptance of bid shall form part of the contract document The successful bidder on acceptance of his bid by the Bank shall within 15 days from the date of intimation of acceptance sign an Agreement with the Bank on required stamp paper in the format available as per ANNEXURE VI in the RFP document Canvassing in connection with RFPs is strictly prohibited Bank reserves the right to cancel this invitation to offer in part or full and also the entire procurement process at any stage without assigning any reason No claims whatsoever shall be entertained on this account All the pages of RFP document shall be SEALED STAMPED AND SIGNED by Authorized signatory as token of having read the entire RFP document and understood the instructions terms amp conditions etc No changes whatsoever be permitted in the RFP document and the RFP submitted by the bidder shall be strictly as per Bank s format The Bidder shall indemnify protect and save the Bank against all claims losses damages costs expenses action suits and other proceedings resulting from infringement of any patent trademarks copyrights etc by the Bidder The Bidder shall always remain liable to the Bank for any losses suffered by the Bank due to any technical error and negligence or fault on the part of the Bidder and the Bidder also indemni
47. rers RFP document means RFP response documents prepared by the bidder and submitted to Kerala Gramin Bank LOI means Letter of Intent Term of the Contract Agreement shall reckoned from the successful installation and commissioning of the last system a eS No This document is meant for the specific use by the Company person s interested to participate in the current tendering process Kerala Gramin Bank expects the bidders or any person acting on behalf of the bidders to strictly adhere to the instructions given in the document and maintain confidentiality of information The bidders will be held responsible for any misuse of the information contained in the document and liable to be prosecuted by the Bank in the event of such a circumstance is brought to the notice of the Bank By downloading the document the interested party is subject to confidentiality clauses 1 31 General Administration Wing y Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt siei uae nekel Aeae hani can Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT NOTICE INVITING RFP To All Eligible Venders Sub Invitation of RFP for for Supply Installation amp Commissioning of CC TV Camera with Accessories for Kerala Gramin Bank to be carried out to various Branches in all the 14 districts of Kerala State India T
48. sons engaged for the purpose and the supplier shall have no objection and shall cooperate and provide necessary details information required for such inspection 18 SETTLEMENT OF DISPUTES e Should any dispute or difference of any kind whatsoever arise between the purchaser and the supplier in connection with or arising out of the contract the parties shall make every effort to resolve amicably such disputes or difference by mutual consultation e If after 30 days the parties fail to resolve their disputes or difference by such mutual consultation then either the purchaser or the supplier may give notice to the other party of its intention to commence arbitration as hereinafter provided as to the matter in dispute No arbitration in respect of this matter may be commenced unless such notice is given e Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this clause shall be settled in accordance with the Arbitration and Conciliation Act 1996 e Arbitration proceedings shall be held at the place of the Head Quarters of the Bank and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English e In the event of a dispute or difference of any nature whatsoever between Bank and the Bidder during the course of the assignment arising as a result of this proposal the same will be settled through the process of arb
49. te BNC 4 Nideo Resolution Format NTSC PAL D1 4CIF 704X480 704X 576 5 Main processor Embedded XP OS Linux OS 6 System resources Pentaplex function Live recording playback backup amp remote access 7 User interface User friendly GUI 8 Display amp RecordingReal time for all channels 25 fps per resolution channel D1 quality real time on every channel 9 Hard disk Video surveillance HDDs to support storage of video images for a minimum period of 90 days should be supplied with 2X2000 GB Hard Disk with provision for additional minimum two more free slots to support two more SATA HDD 10 Recording mode Automatic Continuous video detection alarm motion detection camera blank video loss 11 Motion detection Should support multi zone motion detection 12 USB interface Minimum 2 ports 13 Software upgradation Should have facility for software upgradation 14 Remote viewing Remote viewing through network amp WEB 15 Password protection Multiple password protection 16 Indication of faults Should give visual indication of local faults disk full malfunction etc along with alarm through Audio SMS amp e mail 17 Backup mode Flash disk USB HDD USB built in CD DVD RW built in SATA burner 18 Monitor Should support 2 monitors Spot amp VGA 19 Net work Should be supplied along with all Net Accessories Hub Switch amp LAN cables 20 Quality certification UL Make Pelco Bosch Honeywell Dahua Hikvision 27 31
50. tion amp Commissioning of CC TV Camera with Accessories done by the Bidder do not conform to the approved technical specifications and other requirements specified in this contract or 14 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT agreed to by the bidder Cc if the Bidder refrains from implementing any of the instructions received from the Bank within the stipulation of this Contract d in case of any breach of the terms and conditions of this contract by the supplier ii If the Supplier becomes bankrupt or insolvent or causes or suffers any receiver to be appointed for its business or any assets thereof compounded with its Creditors or being a corporation commence to be wound up for the purpose of amalgamation or reconstruction or carry on its business under a Receiver for the benefit of its Creditors the Bank shall be at liberty to terminate the contract forthwith upon coming to know of the happening of any such event as aforesaid by notice in writing to the Supplier or to the Receiver or Liquidator or to any person in whom the Contract may become vested or give such Receiver Liquidator or other person the option of carrying out the Contract subject to his providing guarantee for amou
51. und to accept the RFP merely for the reason that the same is the lowest Shri authorized representative of the Company is the person authorized to negotiate commercial technical terms amp conditions amp sign on behalf of the firm any Agreement Bills amp receipts for this work We agree that until a formal agreement on requisite value stamp paper is prepared and signed this RFP with your written acceptance thereof shall constitute a binding contract between us Dated Signature of Contractor Bidder Vendor Witness Name amp address Full Postal Address including 1 2 Pin Code No Telephone No amp Mobile No 20 31 1 2 General Administration Wing x Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT DETAILS OF THE BIDDER on the letter head of vendor Name of the Company Constitution of the Company Proprietorship Partnership Pvt Ltd Public Ltd and year of establishment 3 ol 14 Annual Turnover 2013 14 and 2014 15 Please enclose audited balance sheets and Profit and Loss Statement of the Company for the above 2 years Local Address of Vendor Whether the work has been done in RBI and if yes the details Complete details of vendor service network in India Particularly i
52. ve been properly signed and whether items are offered as per this RFP requirements Pre Qualification Criteria Technical Bid submitted by the Bidder will be evaluated based on the terms and conditions of the RFP and subsequent clarifications if any The Bank may reject any proposal not containing all the requirements called for in various ANNEXURES Technical Bid must contain required relevant information on all the items including optional items if any without fail Bank has the right not to entertain any correspondence on any matter relating to this RFP like Technical responsiveness non responsiveness of the Bidders etc Bank s decision will be final in this matter 9 Bid Validity RFP validity period is 2 years from the date of LOI Letter of Indent The RFPs offers submitted by the vendors including the rates quoted by them shall remain valid during the period of RFP validity 10 Bid Currency and Prices The offer must be in Indian Rupees only and the price and taxes shall be firm and binding without any escalation whatsoever VAT Service Tax octroi will be payable on actuals on production of documentary evidence of payment wherever applicable 7 31 General Administration Wing we Head Office Malappuram Kerala 676 505 CHO Mn 6NUDB gt email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 940099906
53. ve the meaning herein assigned to them except where the subject or context otherwise requires i Bank The term shall denote Kerala Gramin Bank and any of its employees representative authorized on its behalf ii Purchaser The term shall denote the Bank placing the letter of intent and any of its employees representative authorized on its behalf iii Vender Bidder Supplier Vendor The term shall mean 2 Name amp address of the Vender and their heirs legal representatives assigns and successors iv Supply Work shall mean the work or works to be done under this contract as detailed in the Scope of Work v Material shall mean the material used for CC TV CAMERA with Accessories including all accessories to be supplied used under this contract 2 SCOPE OF WORK The work is as detailed elsewhere with comprehensive all inclusive rate contract for a period of 12 and or 24 months The Supply Installation amp Commissioning of CC TV Camera with Accessories are to be done to various branches offices of the Bank in various locations in all the 14 district of Kerala state of India 3 Documents submission with bids Bidder must provide Indexing with page numbers in the beginning of RFP documents Bidder must have signed with authenticate stamp round stamp with written serial page no on all submitted pages of tender documents RFP Any complaint after submitting
54. ve warrantee will include free maintenance service free provision of spare parts kits as and when necessary from the date of commissioning and acceptance This condition shall also apply towards the system software delivery by vendor along with the system All the products will stand for at least a minimum of 24 months AMC from the date of completion of warrantee period of 12 months against all manufacturing defects During the AMC period the supplier shall at his own cost replace any defective parts rectify remove any defects in material components workmanship and functioning that may occur under normal use and provide consumables free of cost to the Bank Any malfunctioning or breakdown of the material or shortfall in its performance will be intimated to the supplier by the Bank and supplier shall attend to the fault and rectify the same most expeditiously 13 31 General Administration Wing Nd Head Office Malappuram Kerala 676 505 CLOR Mn 6NUD Br email gawing kgb keralagbank com Kerala Gramin Bank Website www keralagbank com A Government owned bank sponsored by Canara Bank Fax 0483 2736987 Phone 0483 2734847 9400999066 TENDER DOCUMENT 10 PAYMENT i The Bank will not pay any advance for supply of the materials All payments will be through e payment mode only The bills and invoices shall be prepared by the supplier and submitted to the Head Office of the Bank along with a certificate by the Manager of the Branch
55. within the time to be specified at the rates to be finalized in this bidding process in accordance with the Technical Specifications and instructions in writing referred to in the General Rules and Instructions and in all respects and in accordance with such conditions so far as applicable for the Supply Installation amp Commissioning of CC TV Camera with Accessories We agree to keep the RFP open for 2 years from the date of letter of indent and not to make any modifications in its terms and conditions A sum of Rs 1 000 Rupees One Thousand only by way of Demand Draft issued by PEINE IPA Name of the issuing Bank bearing no and date sais Pade wha beets is hereby enclosed as Cost of RFP document We enclose as Earnest Money Deposit the following Demand Drafts issued by wSGEOE E E EEE cw ba ace R EEE PNOR CTA EES ATE Name of the issuing Bank DD NOa esceceee dated cecceee for Rs 100000 Rupees one lakh only for Supply Installation amp Commissioning of CC TV Camera with Accessories strikeout whichever is not applicable In the event of our withdrawing or unilaterally modifying this offer during the period of RFP validity or failure to accept Letter of Indent LOI within 15 days of its issue or to sign the agreement when called upon to do so we agree that the Bank shall without prejudice to any other right or remedy be at liberty to forfeit the said Earnest Money absolutely We here
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