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ISIS-SWIS Manual for Facilitator, Coordinators and

1. metric type determines how the data will be collected SE betis entered and reported in order to be useful for team Min 0 Calculated Percent decision making about the student s individualized Max 100 Min 9 0 support Min Label Numerator Max 9 Metric Types Percent Calculated Percent Max Label Denominator Points Count Duration Scale Rate Max can be modified within Data Entry page to show accurate value Point Count Duration Scale Rate Tally of points the count or duration of an event that did or did not occur Points Count Duration Time segment aggregation should be O Averaged O Summed If using time segment reports identify whether the reports should show an average of the data across time segments or a sum of the data over time segments Range of values used to measure or grade adult or student behavior or performance e g Fidelity of Implementation Not Implemented to Fully Implemented Lunchroom Behavior Expected behavior to Unexpected behavior Scale Min Max Optional Scale Labels O 5 1 6 2 7 3 8 4 9 Options Calculate as a Time segment aggregation O Count O Averaged O Percentage O Summed Identify whether the If using time segment reports scale data should be identify whether reports should calcuated as a count or show an average of the data as a percentage
2. School ISIS SWIS Facilitator Date Tasks to Who Date of ISIS SWIS Requirements Data Source Complete When Completion School has an ISIS SWIS Facilitator and a signed ISIS SWIS ISIS SWIS License amp License Agreement School Information Form Implementation Process materials exist for orienting staff students families and l Capacity others to the individual student support practices as needed NEN atele Coordinator s within the school is are identified and can consistently a Monitor the status of the system of support across individual Administrator interventions students Coordinator interview Se b Manage student support teams plans with ISIS SWIS data Coordination c Set up and monitor ISIS SWIS student files Capacity d Serve as a liaison between team students staff and families A representative team meets regularly to develop and manage Team Roster amp Meeting individual student supports across the school Schedule School is implementing individual student support with documented guidelines processes for a Individual student support identification and eligibility Individual b Individual student family notification progress monitoring Watten guidelines and ongoing communication Student a Support c Individual student support assessment l Practices d Individual student support intervention planning e Individual student support evaluation A 3 hour Swift at ISIS SWIS training session is scheduled
3. e ISIS SWIS Navigation Main Menu Grey tabs within the ISIS SWIS screen allow users to access Student Files and School Wide Reports e Student File Navigation Menu Grey tabs within a Student File allow users to access sections organized in three areas Student File Data Entry and Reports There is also a green up arrow to go back to the ISIS SWIS Main Menu Within the Student File tab are the student Dashboard Student Information Assessment BSP Documents Measures and Team Members tabs e Tab Activated Movement Move from one field to the next within select screens e g Data Entry Add Measure by using the Tab button on the computer keyboard e Calendar Report Dates A variety of calendar tools are available on select screens within ISIS SWIS to allow users to identify the date s needed to create measure parameters enter data and or generate reports e Drop down menus Arrows indicate drop down lists within the ISIS SWIS application Users can click on the arrow to pull down the list or click anywhere within the field to begin typing the desired drop down option e Pop up Windows Select buttons within ISIS SWIS will activate a pop up window with the requested page e Required Information All required fields are noted with a red asterisk e Space and Case Sensitive All usernames and passwords are case and space sensitive e Logout Users should be sure to log out of ISIS SWIS before walking away from the computer
4. Name ISIS SWIS Coordinator Email Required Temp Password Name Your Personal SWIS CICO SWIS ISIS SWIS Log in will be your email address These are Temporary passwords Individual passwords will be created the first time you log in SWIS CICO SWIS ISIS SWIS Facilitator amp Support SWIS Facilitator Name Phone For support contact your SWIS facilitator or visit http www swis org SWIS Support Email support swis org SWIS CICO SWIS ISIS SWIS Facilitator Signature I affirm in my judgement the school described above meets the readiness requirements for adoptiong SWIS CICO SWIS and or ISIS SWIS Signature of SWIS Facilitator Date The Swift at SWIS training for this school is scheduled for v4 4 www swis org 7 3 2012 amp ISIS Student Date ISIS SWIS Student File Set Up Checklist Use the ISIS SWIS Student File Set Up Checklist to prepare a student s file for set up in ISIS SWIS 1 Student File Information 2 Team Member Information A Level full dat t Student Name Name Team Role E Gate anys Email re read only no access Implementation O Starting Status O Progressing O Not Progressing O Needs Revision O Discontinued Coordinator Name 3 BSP Assessment Documents Assessment Document s Plan Document s Meeting Minutes Other Document s 4 Fidelity Measure s Measure Name required Name Measure
5. Click Set Status Choose the correct status from the available drop down menu Choose the correct date of the status change from the calendar feature in the pop up box Click Ok m Ar Br E To Edit aMeasure 1 Click on the appropriate measure name Click Edit or double click the student s name to open the file The Edit Measure form will pop up Modify components as needed Note The metric type cannot be modified after measure data has been entered To change a metric type enter an End Date for the current measure and add a new measure with the new information 4 Click Ok To Delete a Measure 1 Click on the appropriate measure name 2 Click Delete A pop up box will ask you to verify this action 3 Click Yes The measure components are as follows Measure Type There are two types of measures in ISIS SWIS e Fidelity Fidelity measures monitor the level at which staff are implementing the student support plan A Student File is required to have at least one fidelity measure e Outcome Outcome measures monitor the impact of the support plan on the student s academic or social behavior A Student File is required to have at least 1 outcome measure Measure Name This field identifies what behavior is being measured The measure name should be easily identified as it will appear on the data entry page Example Hand raising Talk Outs Rate of Off Task Behavior Description This field allows the coordinator
6. Description of the problem behavior Several of Brian s teachers report that Brian frequently comes to class with incomplete work Brian often becomes frustrated with more difficult tasks and becomes upset and disrespectful toward staff During these outbursts Brian will raise his voice and use inappropriate language Mrs Rose Brian s special education teacher estimates that these emotional outbursts occur between two and five times a week and are more likely to occur during structured academic subjects i e reading math social studies She reports that Brian calms down only when she comes to his desk and assists with or modifies the task Other teachers report that Brian will only calm down when removed from the classroom Functional Behavioral Assessment information Brian s science teacher Mr Stenson made the initial request for assistance from the school based behavior support team for assistance in managing Brian s behavior in his classroom The team completed a Functional Behavioral Assessment FBA on Brian in order to determine the function of his problem behavior across classrooms After interviewing Mr Rice Mr Stenson and Ms Holland and observing Brian in the classroom the team generated the following summary statement about Brian s problem behavior During academic subject time teacher led instruction or seatwork Brian will engage in refusal to work using inappropriate language and being disrespectful toward staf
7. LISIS ISIS SWIS Manual for Facilitator Coordinators and Users October 2012 Version 1 1 ISIS SWIS Manual Version 1 1 ISIS SWIS Development Team Seth May Shane McGovern Noah Talmadge Jonathan Morris John Fuller ISIS SWIS Training Team Rob Horner Nadia K Sampson Katie Conley Bert Eliason Robin Spoerl Anne Todd ISIS SWIS Management Team Megan Cave Diertra Lomeli Software Requirements for ISIS SWIS include e Internet Explorer 8 or higher for PC e Safari 3 0 or higher e Firefox 3 0 or higher Note Users with slower internet connections may experience difficulties unrelated to the ISIS SWIS system Table of Contents Getting to ele ET KE 4 Who Should Use Na ENEE UC EE 4 Brief Overview of ISIS SWIS and Individualized Support 4 L ele te te are il A T E eee 4 Role Or ISIS SWIS Facilitator ea ee k a N EE E 5 Roles Responsibilities amp Access Table au et 6 The ISIS SWIS StrUCtU eiserne ad 7 ISIS Main Student Elsa 7 A A E E E EE E E EE E 9 Student Dashboard E 10 Using ISIS SWIS Data for Decisions acts 11 ISIS SWIS Data Entry and Reporting Schedule ccccccccccesssssssececeeecessesssaeseceeseessesaeaeeesecesseseeaeaeeeeeeeseeseuaeaeeeeeeesees 11 Common Navigatiecode ieee Sar odiada 12 Coordinators ISIS SWIS Student File Setup 13 Student File Setup Checklist 13 Person Management nn en 15 A gebei dEEEe 17 IMPIEMENtAtiON ETC dede co 21 Assesement Bsb Documents rasiri n
8. O Cumulative Data Optional feature to graph data cumulatively See Metric Set Up for additional details 38 Optional Time Segment Label s e g Period 1 Period 2 morning lunch Data Collection Schedule e g ad hoc monthly weekly N A Weekdays M_F Goals Operator e g lt gt 2 Target e g 4 70 Start Date 4 30 12 End Date JI 6 Outcome Measure s Measure Description required Brian will appropriately ask for help during work time following the Ask for Help routine Measure Name required Asking for Help Metric Type O Percent U Calculated Percent M Points Count Duration O Scale O Rate O Cumulative Data Optional feature to graph data cumulatively See Metric Set Up for additional details Op featu grap u y Optional Time Segment Label s e g Period 1 Period 2 morning lunch Data Collection Schedule e g ad hoc monthly weekly N A Weekdays M_F Goals Operator e g lt gt 2 Target teg 4 3 Start Date 4 30 12 End Date JI 39 ISIS SWIS Student File Set Up Checklist Metric Set Up Worksheet Choosing a Metric Type It is important to choose the correct metric type when setting up a student measure within ISIS SWIS The metric type determines how the data will be collected entered and reported in order to be useful for team decision making about the student s individualized support Metric Types Percent Ca
9. Count of Fidelity 1 5 Asking for Help Completed Assigned Fridays only Week last week Fe nu ei a Da a pe m ay 1 9 3 Student B B Count of Assignments Fidelity 1 5 Asking for Help Completed Assigned Fridays only Week two weeks ago pea RER Je e fs A ffs 42 43 Getting Support Problems arise from time to time The following are ways that you can get support for the problems you may encounter Check the User s Manual Check the PBIS Apps Website There are many resources available on the website to assist with common questions and issues that arise Search the resources FAQ and other informational sections for assistance 3 Contact your ISIS SWIS Facilitator Your facilitator can answer most questions that are beyond the scope of this User s Manual Locate the name and contact information of your SWIS Facilitator on your copy of the School Information Form or on the login page of your account 4 Ask another SWIS User in your school district or region 5 Contact the PBIS Apps Support Staff If you have tried the strategies above and or have not been able to connect with your ISIS SWIS Facilitator contact support swis org for assistance Notes 44 45 ISIS SWIS Templates These templates are available electronically at www swis org in the Facilitator Resources section 46 dis s s WIS ISIS SWIS Readiness Checklist Individual Student Intervention System
10. ISIS SWIS contains highly sensitive information about both students and staff e Auto Logout ISIS SWIS will automatically time out after 15 minutes of inactivity This is to ensure that confidentiality of the data is maintained Coordinators ISIS SWIS Student File Set up The assigned ISIS SWIS Coordinator is responsible for Student File Set up The coordinator will utilize the student support plan data collection tool s and other documents as needed to identify the components of the ISIS SWIS Student File ISIS SWIS has the flexibility to allow coordinator s to a Define a measure e g assignment completion head hitting per day teacher rating of student engagement per class period fidelity of support plan implementation b Define the scale or metric to be used e g count of events proportion or percentage of events rate of targeted behaviors assessment on a 1 5 rating scale c Define the schedule of data collection per measure e g daily weekly each class period d Define the members of the student s support team along with their team roles and access levels within ISIS SWIS Coordinators may find it useful to complete the ISIS SWIS Student File Set up Checklist prior to entering information into ISIS SWIS This allows the coordinator to more smoothly and accurately develop the Student File from the documentation Student File Set up Checklist The Student File Set up Checklist is designed to outlin
11. Fee such amount to be based on remaining months of service as determined by Oregon In the case of such termination by Licensee License Fees shall be non refundable C No Use after Termination Upon termination of this Agreement Licensee and all Authorized Users shall cease using any portion of Licensed Software D Licensee s Obligations after Termination Termination of this Agreement shall not extinguish any of Licensee s obligations under this Agreement which by their terms continue after the date of termination 5 License Renewal Page 3 of 10 Version July 2012 A At the end of the initial Access Period Licensee may renew the Agreement for an additional one year Access Period by payment of an invoice generated annually from Oregon License Renewal Any renewal is subject to the approval of Oregon which may be granted or withheld in its sole discretion B Ifthe License Renewal payment is not received within 60 days following the receipt by the Licensee of the invoice access to Licensed Software system will expire Oregon reserves the right to modify the terms of this Agreement for any renewal period including the modification of the fees for any renewal period upon thirty 30 days prior written notice 6 Delivery A The Licensed Software will be delivered using standard media and formats for use by the Licensee It is the responsibility of the Licensee to establish and maintain Internet connections for access to
12. II Modity Coordinator Margie Rose Student File Summary Jun 11 2012 Assessment In Place Jun 11 2012 Jun 15 2012 Type Staff San Staff Statt Staff Staff Staff 10 Using ISIS SWIS Data for Decisions Schools implementing multi tiered approaches to school wide positive behavior interventions and supports SWPBIS use data based decision making teams to monitor a broad range of systems and strategies for achieving important academic and social outcomes for all students The goal of ISIS SWIS is to provide teams with the right data for specific student s and to provide the data in the right form and at the right time for problem identification problem solving and decision making ISIS SWIS reporting options are structured for decision making in two areas 1 School wide report 2 Student measure reports ISIS SWIS allows individual student support teams to build reports based on the evaluation needs for individual students If the school is also using SWIS and or CICO SWIS modules the data are automatically available for comparison with ISIS SWIS measure data ISIS SWIS Data Entry and Reporting Schedule A schedule for data entry and report generation is helpful in getting organized for and sustaining the use of ISIS SWIS data The ISIS SWIS schedule below is an example of how to organize data entry and reporting needs around individual student timelines and meeting schedules A blank ISIS SWIS Data Entry and Reportin
13. OF EXAMPLE BUT NOT LIMITATION LICENSOR MAKES NO REPRESENTATIONS OR WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE EVEN IF LICENSOR KNOWS OF SUCH PURPOSE OR THAT THE USE OF LICENSED SOFTWARE WILL NOT INFRINGE ANY PATENTS COPYRIGHTS TRADEMARKS OR OTHER RIGHTS OF THIRD PARTIES LICENSEE HEREBY DISCHARGES AND RELEASES LICENSOR AND ALL OF ITS RESPECTIVE AGENTS EMPLOYEES AND VOLUNTEERS FROM ANY AND ALL LIABILITY CLAIMS CAUSES OF ACTIONS DAMAGES OR DEMANDS OF ANY KIND AND NATURE WHATSOEVER WHICH MAY ARISE FROM OR IN CONNECTION WITH LICENSEE S USE OF LICENSED SOFTWARE C Licensee acknowledges and agrees that Licensor s liability if any is subject to the limitations and conditions of the Oregon Tort Claims Act Oregon Revised Statutes sections 30 260 30 300 and the Oregon Constitution Article XI Section 7 8 General A Assignment This Agreement may not be assigned or transferred by Licensee Page 4 of 10 Version July 2012 B Entire Agreement Modification and Waiver This Agreement sets forth the entire agreement between the parties with respect to the subject matter hereof and may not be modified or amended except by written agreement executed by the parties hereto No waiver consent modification or change of any terms of this Agreement shall be binding unless the same is in writing and signed by both parties and all necessary approvals have been obtained Such express walver consent modificat
14. Status i e active inactive or archived The coordinator can also add a new student or edit a current student s information Ethnicity select one 9 Not Hispanic Latino Hispanic Latino Race select all that apply one American Indian Alaskan Native E Asian F Black E Pacific Islander Native Hawaiian Z White 1 d A i ce i ISIS SWIS coordinators and users are also able to see information about a student with an ISIS SWIS File by choosing the Student tab available in the Student File Staff The staff list contains all staff members who have been entered into one of the SWIS Suite Applications An ISIS SWIS coordinator can search the staff list using the search tool or filter the list by Status i e active inactive and archived The coordinator can also add a new staff member or edit a current staff member s information Status Active y First Name Notes Last Name Stone Email astone demoschool org District Id 204 sw Ok Cancel Required Non Staff There may be other team members who are not staff or students within the school e g parents family members community members ISIS SWIS allows non staff team members to be added In general non staff team members will not be given access to ISIS SWIS 16 Measures Measures within ISIS SWIS are set up to monitor the fi
15. University of Oregon Internal Review Board for Protection of Human Subjects 45 CFR 46 4 All data reported in research reports and presentations are done in aggregate format that prevents the identification of individual a students b staff or c schools We welcome questions and comments related to confidentiality and security of information entered into SWIS CICO SWIS and ISIS SWIS If you have additional questions or suggestions please contact our Support Team support pbisapps org Page 9 of 10 Version July 2012 Attachment B School Information Form Page 10 of 10 Version July 2012 Ss Wi Y 8 For Internal Use Only gt School Information Form EdOrgID School Wide Information System School Information oot a gf re chool Name Required u School Fax Juvenille Justice School or District Webside URL i e http J School Administrator Name Email Required SWIS CICO SWIS Personnel amp Password Information Full Access Users Data Entry and Reports Contact Person and School SWIS User Email Required Temp Password Read Only Email Required Temp Password School SWIS User Email Required Temp Password Name School CICO SWIS User Email Required Temp Password Name Read Only SIS SWIS Coordinator ISIS SWIS Coordinator amp ISIS SWIS Contact Email Required Temp Password Name ISIS SWIS Coordinator Email Required Temp Password
16. across time segments or a sum of the data over time segments University of Oregon PBIS Applications Training Team July 2012 Frequency of occurrence in terms of time e g Off task per 10 minute observation Rate Sample Unit Time Default Time Time can be modified within Data Entry page to show actual time Data Entry and Report Generation Schedule ISIS SWIS School Date Team Team Coordinator Data Entry Schedule Student Name Data Entry Staff Measures Schedule Report Generation Student Name Data Entry Staff Reports Schedule University of Oregon PBIS Applications Training Team July 2012 SWIS Facilitator Outline for Swift at ISIS SWIS Overview of ISIS SWIS Basic ISIS SWIS Navigation Student File Set up amp Management Data Entry Reports User Resources Goals 1 Demonstration of Basic ISIS SWIS Navigational Features 2 Demonstration of Basic ISIS SWIS Student File Set Up amp Management a Person Management b Creating Student Files c Team Members d Documents e Measures Demonstration of Basic ISIS SWIS Data Entry Demonstration of Basic SWIS Reporting Options Set up Before Schedule 3 hour uninterrupted block with all ISIS SWIS coordinators and other identified participants and follow up meetings with each coordinator e Allow 2 3 weeks for the s
17. collection on the current day will appear 2 Use one of the following date navigation tools to go to the correct date for data entry a Entry Date Type the correct date into the field in field using the format indicated b Calendar Use the calendar feature to identify the correct year month and date c Previous Next The previous and next buttons can be found at the upper right of the data entry page as well as to the right of each individual measure These buttons will utilize the Data Collection Schedule set up within the measures 3 Choose the Student Status for the day and or each individual measure e g Present Absent No Data No School a Status By Day The student status can be identified across the day by using the Student Status field at the top of the data entry page b Status By Measure The student status can be limited to an individual measure by using the Student Status field just below the appropriate measure name 4 Optional Add Student Plan Change a Ifa change is made to student s support plan write a brief description of this change in the field below the calendar This change will be indicated within the measure reports by a Support Plan Change line 5 Optional Add Notes a Notes by Day If there was a significant change in the student s day that affected the behavior across all measures click on the Add Note button next to the Student Status field and type a brief description b Notes by Mea
18. for 2 4 Specific date time ISIS SWIS Coordinator s Individual support coach and 2 3 location computers ISIS SWIS Users conducted by the ISIS SWIS Facilitator internet ISIS SWIS data entry staff and data entry time are identified to enter student data at least twice per week Data entry amp report ISIS SWIS E z f Data Use Schedule and assignments for ISIS SWIS report generation are generation schedule defined Team is willing to use parameters of student file set up and data entry within ISIS SWIS Coordinator interview Student File Set Up Checklist University of Oregon PBIS Applications Training Team July 2012 TM School Wide Information System SWIS CICO SWIS and ISIS SWIS LICENSE AGREEMENT Licensed Software and Internet Access Subscription Authorized SWISTM Facilitator Name Dated Note This License Agreement Agreement must indicate the name of the Authorized Facilitator above for the school or institutional Licensee named in the Agreement which follows IMPORTANT READ CAREFULLY This Agreement is a legal agreement between your organization or entity hereinafter referred to as Licensee and the State of Oregon acting by and through the State Board of Higher Education on behalf of the University of Oregon an institution of higher education located in Eugene Oregon Oregon for use of the School Wide Information System SWISTM SWIS wit
19. for improving their social culture and educational effectiveness A central feature of SWPBS is the regular collection and use of data for decision making The School Wide Information System SWISTM is a web based information system which helps school personnel collect and use office referral data to design school wide and individual student interventions as part of a SWPBS program SWISTM SWISTM is a web based software system for collecting and summarizing office discipline referrals in schools The system was developed by University of Oregon faculty in collaboration with elementary middle junior high and high school personnel The purpose of SWISTM is to provide schools with accurate efficient practical information for decision making about school wide discipline SWISTM was developed to be an efficient reliable and confidential strategy for managing office discipline referral information SWISTM can be used a for internal decision making as schools improve their discipline practices b for support plan design with individual students and their families c for reporting to district state and federal agencies about school outcomes and d as a method of collecting aggregated data across schools SWISTM database is housed on a secure and dedicated server at the University of Oregon and is managed by a systems operator employed by the Positive Behavioral Interventions and Supports Technical Assistance Center projects at the Universi
20. instructions for assignment 6 Review accuracy of responses spelling complete sentences math 7 Make corrections 8 When finished with review record A on the CICO card for that period Extinction Make problem behavior ineffective minimize reward for problem behavior Keep Brian in class next to teacher or with Teacher another adult during and after problem behavior to complete assignment Reinforcement Make desired behavior more rewarding Check out at the end of each period and each Teacher amp day for verbal praise and trade points for M R preferred activities Safety Ensure safety of all what to do in dangerous situations if needed N A If emergency behavior management procedures are necessary attach safety plan as separate sheet Case Study Brian Bender 35 BEHAVIOR SUPPORT PLAN EVALUATION PLAN Behavioral Goal Use specific observable measurable descriptions of goal Given any feedback from a teacher Brian will respond in a respectful and calm manner What are the short term behavioral objectives 1 Before submitting a written assignment Brian will complete all steps of accuracy routine to check work with no more than 1 verbal prompt for 4 of 5 assignments 2 Given corrective feedback Brian will complete all steps of error routine with no more than 1 verbal prompt 4 of 5 opportunities Expected date 8 weeks What is the long term behavioral ob
21. set up the goal for the measure The goal line will appear within the measure reports and will stair step where the goal has changed ISIS SWIS will allow one goal at a time per measure To Add a Goal In the Goal feature click Add The Add Measure Goal box will pop up Choose the operator from a drop down list e g lt gt Type the target Depending on the Metric type and options this may require the goal to be expressed as a percentage or a whole number Enter the Start Date of the goal 5 Optional Enter the End Date by which the goal should be met This can be entered or modified at any time Note For a single measure goal dates may not overlap A new goal should have a start date at least one day later than the end date of the old goal 6 Optional Enter Notes associated with the goal Click Ok To Edit End a Goal 1 Inthe Goal feature click the appropriate goal 2 Click Edit The Edit Measure Goal box will pop up 3 Edit the field s as needed or add an End Date to the goal 4 Click Ok 20 To Delete a Goal Note sThis will remove the goal line from data associated with the goal 1 In the Goal feature click the appropriate goal 2 Click Delete A pop up box will ask you to verify this action 3 Click Yes Implementation Status Implementation Status indicates the current state of the student s support plan This status should be kept current in order to make decisions and appear accurately wi
22. to include a brief summary of what and or how the data will be collected Example Staff will monitor the number of times the student raises their hand appropriately during group instruction See BSP for criteria of appropriate hand raising Start Date The Start Date identifies the earliest date on which the identified measure data will be collected within ISIS SWIS End Date The End Date identifies the last date on which the identified measure data will be collected within ISIS SWIS Metric It is important to choose the correct metric type when setting up a student measure within ISIS SWIS The metric types determine how the data will be collected entered and reported in order to be useful for team decision making about the student s individualized support Metric types include Percent Calculated Percent Points Count Duration Scale and Rate Metric Type Description Percent The percent metric measures units per 100 Calculated Percent Given an amount of attempts possible and an amount of successful completions ISIS will calculate the percent value Point Count Duration Tally of points the count or duration of an event that did or did not occur Scale Range of values used to measure or grade adult or student behavior or performance e g Fidelity of Implementation Not Implemented to Fully Implemented Lunchroom Behavior Expected behavior to Unexpected behavior Rate Frequency of occurrence in terms of time
23. 012 No Data N No School 2 NoEntry Support Plan Change Notes Entered Avg Minute MTWTFSSMTWTFSSMTWTFSSMTWTEFSS 04 23 040 0507 o514 Scheduled Entry Dates Student Carly Johnson Y ISIS Single Time Segment Report Rate of Disruption Lunch Recess May 24 2012 June 23 2012 L e ll Graphs Support Plan Changes Rate of Disruption Carly Johnson Measure Single Time Segment Time Segment From Generate Report Required Sucen Cary sonnan ISIS Time Segment Report Rate of Disruption April 23 2012 June 14 2012 2 E S 2 a Afternoon 3 Number of Time Segments with Data Time Segment Implementation Status ill Graphs Rate of Disruption 28 Case Study Brian Bender Case Study Brian Bender March 2012 Brian Bender Child s background Brian is an eighth grader with a history of academic and behavioral problems in the classroom Brian s teachers and parents report that he is a creative and thoughtful boy He has a number of friends at school and enjoys working with his hands and on the computer Brian currently receives special education services for reading but more recently his teachers have noticed an increase in disrespectful behavior which is not addressed in his current IEP Brian s parents report they have noticed the same changes in behavior at home especially when he works on his homework
24. 5 2012 School Enrollment Students in ISIS Starting or Progressing On IEP On 504 Plan Students in CICO Students with Referrals in Place 66 x 6665656 x Filter Support Plan Fidelity Data Y active Outcome Data a Print 500 8 500 1 60 eal 8 87 50 5 1 8 62 50 Bn 8 0 00 4 I 500 0 80 341 500 68 20 Y inactive 4 archived Implementation Date Last Entered Date Last Entered Status 9 21 12 2117112 9 28 12 6 8 12 9 21 12 4 6 12 6 1 12 9 28 12 2 14 12 10 4 12 6 8 12 9 25 12 4 10 12 6 1 12 Starting Needs Revision Discontinued Starting Progressing Progressing Starting Progressing Discontinued Progressing 25 Student Measure Reports ISIS Main ca Student File f Data Entry dh Reports Measure Single Time Segment Implementation Status Brian Bender x From 4 23 12 To Student Brian Bende d d ISIS Measure Report Assignment Completion April 23 2012 May 23 2012 4 Today Primary Measure Assignment Completion Comparative Measure Staff Fidelity t 0507 Scheduled Entry Dates 04 23 04 30 APTG ajeog pax y Asp ye s MTWTFSSMTWTFSSMTWTFSSMTWTFSSMTAW 05n4 oszi Goal Met Goal Not Met Complete Incomplete Absent No Data No School No Entry Support Plan Change Notes Entered Comparative Measure St
25. Description required Description Metric Type O Percent Ocalculated Percent DJ Points Count Duration O Scale O Rate O Cumul tivo Data Optional feature te graph dato cum latively See Metric Set Up for additional details Optional Time Segment Label s e g Period 1 Period 2 morning lunch Data Collection Schedule e g ad hoc monthly weekly Goals Operator e g lt gt Target e g 4 Start Date JI End Date JI 5 Outcome Measure s Measure Name required Name Measure Description required Description Metric Type O Percent O Calculated Percent O Points Count Duration O Scale O Rate cumul tiv Data Optional fedtire arta lena See Metric Set Up for additional details Optional Time Segment Label s e g Period 1 Period 2 morning lunch Data Collection Schedule e g ad hoc monthly weekly Goals Operator e g lt gt Target e g 4 Start Date JJ End Date JI University of Oregon PBIS Applications Training Team July 2012 Loi ISIS Student ISIS SWIS Student File Set Up Checklist Metric Set Up Worksheet Date Choosing a Metric Type It is important to choose the correct metric type when setting up a student measure within ISIS SWIS The Percent The percent metric measures units per 100 Calculated Percent Given an amount of attempts possible and an amount of successful completions ISIS will calculate the percent
26. Primary Measure Rate of Disruption 5 28 12 Peer Training in Cafeteria amp Room 12 Comparative Measure Staff Fidelity Options Student Name Support Plan Changes Notes v 4 Goal Lines v Y Generate Report Required F 7 lh Graphs Support Plan Changes Rate of Disruption T Staff Fidelity Carly Johnson amp amp ais Main StudentFile DataEntry ih Reports Implementation Status Single Time Segment Time Segment ill Rate of Disruption Date 4 23 12 Implemented BSP Implemented BSP 5 9 12 5 10 12 5 11 12 5 14 12 5 15 12 Y Generate Report 516 12 m Retrain Staff NON NN NN NN NN NNN NN MM M li Graphs Support Plan Changes E i Staff Fidelity Required 27 Time Segment Reports Single Time Segment Report Carly Johnson Implementation Status ISIS Main E Student File Data Entry L Reports Measure Single Time Segment Time Segment Primary Measure Rate of Disruption Time Segment Lunch Recess Comparative Measure Generate Report Required Time Segment Report amp Isis Main E Student File Data Entry th Reports Student Carly Johi ene Cary Jonnson ISIS Single Time Segment Report Rate of Disruption Lunch Recess April 23 2012 May 23 2
27. aining Set up Student Files in Live Account Each coordinator will set up 2 3 student files within their live ISIS SWIS school accounts and back enter data if available This allows the facilitator to provide feedback and support as needed Live Account
28. ay also be reported for all students receiving support through CICO SWIS The purpose of the CICO SWIS application is to assist school personnel families and students to monitor social progress and to provide the professional accountability that is part of on going behavior support Individual Student Information System SWIS ISIS SWIS is designed to meet the needs of individual student support plans and can be used alone or with SWIS or SWIS CICO SWIS ISIS SWIS allows management of individual support plans team members assessment plan design meeting minutes in addition to allowing the team to a develop personalized data collection protocols b enter data using those protocols and c generate personalized reports based on the protocols Page 7 of 10 Version July 2012 FEES The fees listed below are per school per academic year The annual fee for SWISTM is 250 The annual fee for SWISTM with CICO SWIS is 300 The annual fee for SWISTM with CICO SWIS and ISIS SWIS is 450 The annual fee for SWIS with ISIS SWIS is 400 The annual fee for ISIS SWIS alone is 200 Note If a school signs up for any application after March 1 in any school year the subscription fee will be waived for the remainder of the subscription year August 31 The subscription will be renewed and invoiced on September 1 for the upcoming subscription year Note If a district or region submits a single annual invo
29. behavior Make problem behavior Make problem behavior irrelevant inefficient ineffective Addition Addition none Addition to CICO point cash in options Introduce unfamiliar Pre correct self task include options that assignments tasks and self management reduce adult attention within familiar to deal with errors assignments one at a time BEHAVIOR SUPPORT PLAN IMPLEMENTATION PLAN none BEHAVIOR SUPPORT PLAN EVALUATION PLAN none 33 Student Name Brian Bender Grade 8 Case Study Brian Bender Student ID 75262 BEHAVIOR SUPPORT PLAN COMPETING BEHAVIOR PATHWAY Setting Event Assignments with new concepts skills Make problem behavior irrelevant Antecedent Adult Teacher Correction Desired Behavior Listen correct work behavior request additional help as needed Problem Behavior Removal of work Sent to hallway detention Work Refusal Disrespectful inappropriate language Alternative Behavior e Routine Check accuracy before turning in work e Routine Request help or alternative options appropriately Consequence Consequence Good grades positive adult attention Function Avoid task Gain adult attention Make problem behavior inefficient Make problem behavior ineffective Setting Event Strategies Antecedent Strategies Behavior Teaching Strategies Consequence Strategies Prompt unfamiliar assignments 2 3 da
30. chool s ISIS SWIS account to be set up so schedule your Swift at ISIS SWIS training accordingly The live account should not be used during the training but can be used during wrap up a Ask each coordinator to bring 1 2 student case files and data b Use SAMI to verify that the ISIS SWIS account has been set up c One week prior to training confirm data time location and expectations with all participants e Room Requirements a Request computer with internet access for each participant b Request projector and computer for demonstration During e Materials ISIS SWIS Manual ISM Swift at ISIS SWIS Training Outline Demo Student Files electronic Demo Student File Set Up Checklists Brian Carly 1 2 case files per coordinator ISIS SWIS Demo account O ISIS SWIS Facilitator account e Sections a Overview of ISIS SWIS 30 minutes b Student File Set Up 90 minutes c Data Entry and Report Generation 45 minutes d Data Entry amp Report Schedule 15 minutes After e Coordinator Coaching a Meet with each coordinator to set up and or review 2 2 ISIS SWIS student files measures documents and data reports b Complete and or verify that Data Entry and Report Generation Schedule are finalized c Check in periodically via phone email or in person after coaching meeting d Schedule quarterly checks through SAMI account usage file set up reports e Tea
31. d at the University of Oregon and Oregon may license them as an educational and research courtesy to Licensee in accordance with this Agreement The University of Oregon is a collaborator working with educators across the United States to improve the effectiveness of schools and is not a commercial vendor All SWISTM CICO SWIS and ISIS Swis license fees are used to continue the maintenance and development of these tools for the education community NOW THEREFORE in consideration of the promises conditions and representations contained herein Licensee agrees as follows I DEFINITIONS 1 Authorized Users Authorized Users are those individuals officially affiliated with the Licensee that are located at an Authorized Site use an Authorized Terminal and are listed on the attached School Information form 2 Authorized Site An Authorized Site is one contiguous school office complex or building comprising the Licensee s administrative offices Extensions or related offices located in separate locations are considered separate sites unless otherwise agreed to in writing by the Licensor Authorized Sites are limited to one corporate school entity per building or campus 3 School Information Form The School Information Form Attachment B is used to collect data to uniquely identify the Licensee school for inclusion in the SWIS database to identify Authorized Users and to summarize the Licensee school s overall necessar
32. delity of implementation and student progress as identified within a student s support plan The Measure tab in the Student File displays the list of student measures The measure list by default includes both active and inactive student measures This list can be modified based on search filter criteria and information about the status of the measure 4 Add Measure Measure Type Outcome y Status Measure Name J Time Segments 0 7 Use Time Segments Description Add Ed re Entr a de Segment Segment Label Modify Order Start Date End Date re fx Metric E Data Collection Schedules 0 Allow Ad hoc Data Collection Metric Type v Add Description Start Date End Date O Goals 0 Des End Date Notes Please first select a metric Y OK OK amp New X Cancel Measure Status Active Active indicates that the measure data is currently being collected Inactive Inactive indicates that the measure data is not being collected at this time Archived Archived indicates that the measure has been discontinued Note The Measure list can be sorted by clicking on the appropriate column header To Add a Measure 1 Click on the Add button The Add Measure form will pop up 2 See information below and or the Student File Set Up Checklist for information on entering measure components 17 To Update a Measure Status By default a measure status is active From the Dashboard click on Measures Click on the appropriate measure name
33. dual student family notification progress monitoring Written guidelines and ongoing communication Student te c Individual student support assessment Support S Practi d Individual student support intervention planning er e Individual student support evaluation A 3 hour Swift at ISIS SWIS training session is scheduled for 2 Specific date time 4 ISIS SWIS Coordinator s Individual support coach and 2 3 location computers ISIS SWIS Users conducted by the ISIS SWIS Facilitator internet ISIS SWIS data entry staff and data entry time are identified to enter student data at least twice per week Data entry amp report ISIS SWIS S S hedul Data Use Schedule and assignments for ISIS SWIS report generation are generation schedule defined Team is willing to use parameters of student file set up and data entry within ISIS SWIS Coordinator interview Student File Set Up Checklist Person Management An ISIS SWIS Coordinator can access the Person Management tool in order to locate add or edit information about students staff or others who are connected with an ISIS SWIS Student File Students The student list contains all students who have been entered into one of the SWIS Suite Applications The student list indicates whether a student is enrolled in CICO SWIS and or has an ISIS SWIS student file An ISIS SWIS coordinator can search the student list using the search tool or filter the list by the student
34. e g Off task per 10 minute observation For the full menu of options for each metric see the Metric Set Up Worksheet within the Student File Set Up Checklist at the end of this manual Optional Time Segments Measure data can be collected as a single event or broken into multiple time segments An example is to break a day into periods or blocks of time Another example is to break a week into days To Add Time Segments 1 Verify that the Use Time Segments feature is checked 2 Click Add The Add Time Segment box will pop up 3 Type the name of the first time segment label Click Ok 4 Repeat steps 2 and 3 until all time segments are added To Edit a Time Segment 1 Click on the appropriate time segment label from the list 2 Click Edit The Edit Time Segment box will pop up 3 Type in the correct segment label Click Ok To modify the order of Time Segments use the up and down arrows in the Modify Order column to move the segments to the correct position To Delete a Time Segment 1 Click on the appropriate time segment label from the list 2 Click Delete A pop up box will ask you to verify this action 3 Click Yes Data Collection Schedules This schedule allows the coordinator to identify when the data will be collected The schedule identifies what days that the measure should appear in Data Entry A Student File should contain one or more Data Collection Schedules unless the data is c
35. e the fields in ISIS SWIS that are available when setting up a new student file New coordinators will be expected to use the checklist during readiness and when setting up the first several student files in order to build fluency ISIS SWIS Readiness Checklist Individual Student Intervention System School ISIS SWIS Facilitator Date Who Date of ISIS SWIS Requirements Data Source Tasks to Complete When Completion Gs ISIS SWIS License amp 1 School has an ISIS SWIS Facilitator and a signed ISIS SWIS j School Information License Agreement Implementation Forma Ts acit Process materials exist for orienting staff students families and Written materials pacity others to the individual student support practices as needed Coordinator s within the school is are identified and can consistently a Monitor the status of the system of support across individual Las i o Administrator interventions students Cotino c ar b Manage student support teams plans with ISIS SWIS data eae c Set up and monitor ISIS SWIS student files apacity d Serve as a liaison between team students staff and families A representative team meets regularly to develop and manage Team Roster amp individual student supports across the school Meeting Schedule School is implementing individual student support with documented guidelines processes for a Individual student support identification and eligibility Individual b Indivi
36. en enis ereaneaia E EEEE A EEA AT EEEE EEA E i Teaia ERA 21 A A EEE Ink 22 ISIS SWIS Data Entry Access and Training cccssssccececeeessessnsecesecesecseaaeseceeecusseseaaeseceescusseseaaeseeseusessenaaeaeeess 24 Generating REPOSO 25 Schoolwide Report aaa 25 Student Measure Repo ii nda ies 26 RR unge 28 Single Time Segment Report eege uge Eeer 28 Time Segment Ri it 28 Case Study Brian Bender 29 Setting EVeNt eses A A eege 34 RE HEEL 34 Getting SUPpOltuiiiis a ru ec cS 44 le 44 ISIS SWIS Template ai ee a un mr ee Ei da 46 Getting to Know ISIS SWIS Who Should Use This Manual The ISIS SWIS User s Manual is a quick reference guide for ISIS SWIS facilitators ISIS SWIS coordinators and ISIS SWIS users It is used during the initial start up training and on going use of the application ISIS SWIS coordinators typically are school and district personnel responsible for the design implementation and or assessment of individual student supports ISIS SWIS users are typically school personnel responsible for entering individual student data and generating reports Individuals new to ISIS SWIS should go to the PBIS Applications website at www pbisapps org for information about the features of ISIS SWIS and how to obtain access to ISIS SWIS and other PBIS applications The website also provides access to a demonstration account that shows the ISIS SWIS structure functions and reports Brief Overview of ISIS SWIS and Ind
37. f the function of the behavior seems to be avoidance of tasks Another possible motivation could be the attention received from adults 29 30 Case Study Brian Bender Student Name Brian Bender Grade 8 Student ID 75262 BEHAVIOR SUPPORT PLAN Plan Change B Date of Plan Change 4 16 Reason for Plan Change After review of data and documentation it was determined that B B is not benefiting from participation in current CICO program Team has modified program and point card to fit B B s current needs Details of Plan Change Setting Event Strategies Antecedent Strategies Behavior Teaching Strategies Consequence Strategies Make problem behavior Make problem behavior Make problem behavior irrelevant inefficient ineffective Addition Addition Addition Addition Introduce modified point Modified point card will card and increase support break down school wide during transition expectations into more specific and tangible items BEHAVIOR SUPPORT PLAN IMPLEMENTATION PLAN None BEHAVIOR SUPPORT PLAN EVALUATION PLAN Brian s point data will now be monitored in ISIS SWIS rather than CICO SWIS as a points count measure with time segments for periods 31 Case Study Brian Bender CICO Point Card Student Brian Bender Date Check in Check out QA UB Day 1 2 3 4 5 Teacher Initials Use appropriate language 2 10 2 10 2 10 2 10 2 10 Respect Use a calm v
38. g Schedule is located at the back of your manual SWIS Data Entry and Report Generation Schedule ISIS SWIS School Demo Examplar School Date September Team SW Tier 2 3 Support Team Team Coordinator Principal Jones Student Name Data Entry Staff Measures Schedule B B Margie Assignment Completion Weekdays Ask for Help Count Weekdays Fidelity Fridays Daily Point Card Schedule e Rate of disruptions e Self rating of on task behavior e Fidelity Report Generation Student Name Data Entry Staff Reports Schedule B B Margie Measure Ask for Help Count with Fidelity 2nd amp 4 Tue comparison PT Conferences Measure Assignment Completion with Fidelity comparison CJ April Measure S R On Task with Fidelity Mondays comparison Sp Ed Staff Measure Rate of Disruptions with S R On meeting after Task comparison school Time Segment Rate of Disruptions Single Time Segment Rate of Disruption segments if below goal line Common Navigation A small number of features are standard across ISIS SWIS e Help Tips Throughout the ISIS SWIS application small Help Tip buttons appear near terms or features with additional information to assist the user Click on the button to access the pop up window of information e Top Level Navigation Menu Grey tabs at the top of the screen allow users to access SWIS CICO SWIS ISIS SWIS Person Management Preferences and Logout buttons as available
39. h Check in Check out SWIS CICO SWIS or Individual Student Information System SWIS ISIS SWIS alone or with SWIS or with SWIS and CICO SWIS as further described in Attachment A This Agreement is effective as of the date of the Licensee s authorized signature below Effective Date LICENSEE INFORMATION Organization Address _ Address Licensee desires access to Please choose one option SWISTM __ SWIS with CICO SWIS __ SWIS with CICO SWIS and ISIS SWIS __ SWIS with ISIS SWIS __ ISIS SWIS Only BACKGROUND 1 Briefly SWIS is a web based information system designed to help school personnel to use office referral data to design school wide and individual student interventions The three primary elements of SWIS are a anefficient system for gathering information b aweb based computer application for data entry and report generation c a practical process for using information for decision making 2 SWIS with CICO SWIS provides additional ability to enter Daily Report data for individual students and connect the Daily Report data to the student s office discipline referral history ISIS SWIS provides the capability manage individual student support plans design personalized data collection programs enter individual student data and generate individual student reports Page 1 of 10 Version July 2012 3 SWISTM CICO SWIS and ISIS SWIS were develope
40. he student s name 2 Choose the appropriate status from the status options above the table a b C d e Activate Deactivate Archive Unarchive Delete Note this action will permanently erase the file information from ISIS SWIS This data cannot be retrieved To Add a New Student Click New The New Student File window pops up Choose a student from the drop down list Select the date that the student s plan started Hint The first date that ISIS SWIS data was or will be collected 4 Optional Enter any notes about the student file for historical purposes 5 Click Ok School Wide Report The School Wide Report is divided into three sections the School Year Overview the Current Overview and the Student Status for the current school year School Year This section contains a summary of information across the current school year about the student data that has been collected within SWIS CICO SWIS and or ISIS SWIS Current This section contains a snapshot of student data that reflects the information as of the current date gie Main iih School Wide Reports Summary Report Refresh Report 2011 12 School Year Current as of Jun 14 2012 School Enrollment School Enrollment Students in ISIS Students in ISIS Discontinued this Year Starting or Progressing On IEP On EP On 504 Plan On 504 Plan Students in CICO Students in CICO Students with Referrals Students with Referrals Students Status f
41. he student s record O Swis La ISIS Main di School Wide Reports Student Files 10 EI New 2 Open Status Student z Brian Bender Benser Bran e Marge Rose Actve Days In ISIS 157 Start Date 1 9 12 End Date Actve Measures 3 Ardes B x Assessments 2 Armact Low 1 Banis Mark x Team Members 7 Johnson Carly Anderson Neal Anderson Jones Devi Ber Michele Brent Tna SS kA A A A A A A Franks Tim Student File Status The student record may be identified based on three status options e Active A record is active if the student is currently enrolled in the school and data may be entered for the student at any time e Inactive A record is inactive if the student is no longer enrolled in the school but may possibly return e g the student has moved to a nearby city but would be eligible to return to the school program e Archived A record is archived if the student is no longer enrolled in the school and is unlikely to return e g the student has graduated from the program or moved out of state Note The student file list can also be sorted by clicking on the appropriate column header To Select a Student 1 Click on the student s name A summary of the student s information will appear in the right panel The History tab will list each event associated with the ISIS SWIS student file 2 Click Open or double click the student s name to open the file To Update a Student s Status 1 Click on t
42. ice for 20 SWIS subscriptions or 20 ISIS SWIS subscriptions the cost per school is reduced to 200 for SWIS and 150 for ISIS SWIS CONFIDENTIALITY AND SECURITY The following text summarizes the policies and practices currently in place for providing a confidential and secure environment for gathering storing and using SWISTM CICO SWIS and ISIS SWIS data Personalized Password Security of SWISTM CICO SWIS and ISIS SWIS data are enhanced through the personal selection of an 8 15 character password Passwords are only available to identified individuals within the school Access to the information for any specific school requires use of individual passwords A major security risk within SWIS M lies in the possibility that an unauthorized individual will gain access to a password All school personnel using SWISTM are encouraged to safeguard their password with care Encrypted data transfer Information sent to or from SWISTM is encrypted en route to minimize the remote chance that the data could be re routed and interpreted Unique server space Each school sending data to SWISTM has a protected and unique space on the SWISTM servers No individual or other school has access to the information from another school without use of the individualized school password The SWIS M firewall is continuously monitored and upgraded The SWISTM database is protected by a stateful transport layer firewall with a default deny ruleset
43. ion or change if made shall be effective only in the specific instance and for the specific purpose set forth in such signed writing C Licensee s Authority Licensee represents and warrants that the individual executing this Agreement on behalf of Licensee is duly authorized to execute and deliver this Agreement on behalf of Licensee in accordance with duly adopted organizational documents or agreements and if appropriate a resolution of Licensee and that this Agreement is binding upon Licensee in accordance with its terms D Force Majeure Oregon s failure to perform any term or condition of this Agreement as a result of conditions beyond its control such as but not limited to war strikes fires floods acts of God governmental restrictions power failures or damage or destruction of any network facilities or servers shall not be deemed a breach of this Agreement Page 5 of 10 Version July 2012 SWIS M LICENSE AGREEMENT Licensed Software and Internet Access Subscription SIGNATURE PAGE By authorized signature below Licensee accepts and agrees to be bound by the terms and conditions of the preceding Agreement Licensee desires access to Please choose one option __ SwIs ___ SWIS and CICO SWIS ___ SWIS CICO SWIS and ISIS SWIS ___ SWIS and ISIS SWIS or ISIS Swis For Licensee Invoice Billing Signature Date Business Name Printed Name Contact Pers
44. ividual student support teams be better organized and better informed and thereby better able to make timely decisions that benefit students Confidentiality Confidentiality within ISIS SWIS is secured through the SWIS server web connection and data storage procedures designed to meet or exceed industry standards for privacy and confidentiality The collection storage and reporting procedures of all data in the SWIS Suite have been reviewed and approved following Internal Review Board procedures specified by the U S Department of Education Federal and University of Oregon regulations related to protection of privacy apply to all ISIS SWIS information Role of ISIS SWIS Facilitator ISIS SWIS Facilitators help schools to use ISIS SWIS as a progress monitoring and decision making tool Facilitators also help schools become ISIS SWIS compatible and complete the licensing process They also provide on going training and technical support to schools and coordinators using ISIS SWIS Facilitators are individuals employed by the state district region who have completed training offered through the University of Oregon To obtain SWIS CICO SWIS or ISIS SWIS a school must collaborate with a certified Facilitator Your school s facilitator contact information is available on the facilitator list on the SWIS website ISIS SWIS Facilitation 8 Step School Set up Process SE Complete Readiness Tasks Submit License Agreement and School Info
45. ividualized Support ISIS SWIS is designed to be used with individualized behavioral academic or mental health support plans Individualized supports typically involve a a team of individuals who design and provide support b formal assessment of student needs c written plan that is based on the assessment information and uniquely designed for the child and d a formal process for assessing the effectiveness of the support plan ISIS SWIS is designed to be helpful with each of these features of individualized planning Individual Student Support Team ISIS SWIS provides a location for listing the members of student s support team and easily communicating with those members Formal Assessment ISIS SWIS provides a location for recording any behavioral academic or mental health assessment that is available in Word or Excel format Individual Support Plan ISIS SWIS provides a location and template for building an individualized plan of support and for managing adaptations to a plan over time Formal Process for Assessing Effectiveness The major contribution of ISIS SWIS is that it allows an individual student support team to a select measures that fit the specific goals of the support plan b to collect data at a level of precision and schedule that fits the support plan and c access reports graphs that are specifically tailored to the expectations of the individualized support plan The overall purpose of ISIS SWIS is to help ind
46. jective Given any feedback from a teacher Brian will respond by listening making appropriate corrections and requesting additional support as needed 4 out of 5 consecutive days Expected date Annual Evaluation Procedures Data to be Collected ee ve Pala Person Responsible Timeline Collection Is Plan Being Implemented Weekly fidelity survey ISIS SWIS Margie Rose amp once a week average Weekly data card reading para across teachers Is Plan Making a Difference Frequency of Asking for ISIS SWIS Teachers Wed Fri entry Help Weekly data card J Points cama CICO SWIS J B Daily data entry Point card Assignments completed ISIS SWIS All Teachers Wed Fri Entry Plan review date Team will meet every 2 weeks to review student progress data and fidelity data 36 37 A ISIS Student Brian Bender Date April 2012 ISIS SWIS Student File Set Up Checklist Use the ISIS SWIS Student File Set Up Checklist to prepare a student s file for set up in ISIS SWIS 1 Student File Information 2 Team Member Information Student Brian Bender Name Team Role Access Level full data entry Email ES read only no access O Starting Joe Binder CICO Advisor Full jbinder demoschool org M Progressing Implementation Patty Bender Parent No Access pbender hotmail com O Not Progressing Status O Needs Revision Kathy Holland Teacher Read Only kholland demoschool org O Disco
47. lculated Percent Points Count Duration Scale Rate Percent The percent metric measures units per 100 Percent Min 0 Max 100 Calculated Percent Assignment Completion Given an amount of attempts possible and an amount of successful completions ISIS will calculate the percent value Calculated Percent Min 0 Min Label Numerator Complete Max 10 variable Max Label Denominator Assigned Max can be modified within Data Entry page to show accurate value Point Count Duration Asking for Help Tally of points the count or duration of an event that did or did not occur Points Count Duration Time segment aggregation should be M Averaged L Summed If using time segment reports identify whether the reports should show an average of the data across time segments or a sum of the data over time segments Scale Staff Fidelity Range of values used to measure or grade adult or student behavior or performance e g Fidelity of Implementation Not Implemented to Fully Implemented Lunchroom Behavior Expected behavior to Unexpected behavior Scale Min O Max 5 Optional Scale Labels 0 Not implemented Fully implemented 1 3 Partially implemented 5 6 2 7 8 9 4 Options Calculate as a O Count O Percentage O Averaged O Summed Time segment aggregatio
48. m Coaching a Attend 3 4 meetings both school wide and individual support teams if possible to teach and coach staff to use ISIS SWIS data for decision making Training Tips amp Reminders Notes Recommendation Include users with full data entry or school wide read only access Tier 3 coaches and other stakeholders in the Tier 3 support process at the school Once coordinators have built fluency with ISIS SWIS they will better be able to identify training needs for new users with data entry or read only access to student files and can set these up in ISIS SWIS If coordinators are able to complete pieces of the Student File Set Up Checklist ahead of time this will make the Swift at ISIS SWIS training run much more smoothly This training must be conducted by a certified ISIS SWIS Facilitator The facilitator may partner with others who can support participants who have Tier 3 content questions or questions about policies related to Tier 3 progress monitoring Detailed Schedule Estimated Timeline Topic Reference 20 min Overview of ISIS SWIS 1 Agenda Schedule amp Expectations 2 Overview of ISIS SWIS ISM This may go more a Why Use ISIS SWIS quickly if participants b Roles and Responsibilities were all involved in c How will this fit into School s Tier 3 support readiness discussions process process 3 Introduction to Swift at ISIS SWIS Manual ISM 30 min Basic Navigation 1 Locating www
49. n If using time segment reports identify whether reports should show an average of the data across time segments or a sum Identify whether the scale data should be calcuated as a count or as a percentage of the data over time segments Rate Frequency of occurrence in terms of time e g Off task per 10 minute observation Rate Sample Unit Time Default Time Time can be modified within Data Entry page to show actual time 40 41 Case Study Brian Bender Data Entry and Report Generation Schedule SWIS Data Entry and Report Generation Schedule ISIS SWIS School Demo Examplar School Date September Team SW Tier 2 3 Support Team Team Coordinator Principal Jones Student Name Data Entry Staff Messe Schedule B B Margie Assignment Completion Weekdays Ask for Help Count Weekdays A E Kn Fridays EA e Rate of an Self rating ofon task behavior e Fidelity rn Name Data Entry Staff Measure Ask for Help Count with Fidelity 2 amp 4 Tue comparison PT Conferences Measure Assignment Completion with Fidelity comparison comparison Measure Rate of Disruptions with S R On Task comparison Time Segment Rate of Disruptions Single Time Segment Rate of Disruption segments if below goal line Sp Ed Staff meeting after school Data Collection Sheet Student B B
50. nt 30 min Competency Activity 1 1 Review completed file for Carly Johnson in Demo account Verify that the components match the data entered into the facilitator account except for names 15 min Data Entry 1 Date Student Status by day or by measure Support Plan Change Notes by day or by measure Enter measure data for scheduled measures Save All Or Oe WIND Discuss relationship between student file set up and data entry and why it is important to review your measures prior to entering a lot of data ISM Facilitator Account 5 min Competency Activity 2 1 Enter the data provided for Carly into the student file that was set up Facilitator Account Activity handout 10 min ISIS SWIS Reports 1 Basic Report Features a Date Range Required Primary Measure Comparative measure Options Symbols Key f Graph Table Tabs 2 School Wide Reports 3 Student Reports a Measure Report b Single Time Segment Report c Time Segments Report mnogo Demo Account ISM 10 min Competency Activity 3 1 Practice generating reports for Carly in the demo account using the Data Entry amp Report Generation Schedule provided Demo Account Activity handout 5 min User Resources 1 Help text within ISIS SWIS application 2 Print materials 3 SWIS Facilitator www swis org 30 60 min Coordinator Follow Up This should be schedule very soon after tr
51. ntinued Stuart Rice Teacher No Access srice demoschool org Coordinator Margie Rose Frank Stevenson Teacher No Access fstevenson demoschool org 3 BSP Assessment Documents Assessment Document s Student Narrative FACTS Direct Observation Plan Document s BSP Revision A Revision B Teaching Plans Meeting Minutes See shared school drive Other Document s Data Sheets Student Schedule 4 Fidelity Measure s Measure Name required Staff Fidelity Measure Description required Staff will self evaluate the level at which the components of Brian s support plan were implemented throughout the week Margie will collect on Fridays Metric Type CO Percent Calculated Percent O Points Count Duration M Scale O Rate O Cumulative Data Optional feature to graph data cumulatively See Metric Set Up for additional details Optional Time Segment Label s e g Period 1 Period 2 morning lunch Data Collection Schedule e g ad hoc monthly weekly N A Weekdays M F Goals Operator e g lt gt 2 Target e g 4 3 Start Date 4 30 12 End Date JI 5 Outcome Measure s 3 Measure Description required Brian will complete and return 4 5 assignments each day for Measure Name required Assignment Completion SS 10 consecutive days Teachers will submit daily report to Margie Metric Type U Percent M Calculated Percent DJ Points Count Duration O Scale O Rate
52. oice 2 10 2 10 2 10 2 10 2 10 P Follow directions 2 10 2 10 2 10 2 10 2 10 Integrity Ask for help if I need it 2 10 2 10 2 10 2 10 2 10 Finish my work 2 10 2 10 2 10 2 10 2 10 Perseverance Do my best 2 10 2 10 2 10 2 10 2 10 Y po Accuracy Check CICO Point Card Student Brian Bender Date Check in Check out UA UB Day 1 2 3 4 5 Teacher Initials Use appropriate language 2 10 2 10 2 10 2 10 2 10 Respect Use a calm voice 2 10 2 10 2 10 2 10 2 10 E Follow directions 2 10 2 10 2 10 2 10 2 10 Integrity Ask for help if Ineed it 2 10 2 10 2 10 2 10 2 10 Finish my work 2 10 2 10 2 10 2 10 2 10 Perseverance Do my best 2 10 2 10 2 10 2 10 2 10 ott pp Accuracy Check 32 Case Study Brian Bender Student Name Brian Bender Grade 8 Student ID 75262 BEHAVIOR SUPPORT PLAN Plan Change A Date of Plan Change 2 16 09 Reason for Plan Change After review of data and documentation it was determined that the primary function of B B s behavior is avoidance of both tasks and adult attention The exception to this is in the Special education room where B B s behavior serves to avoid a given task and obtain attention from a preferred adult M R Details of Plan Change Setting Event Strategies Antecedent Strategies Behavior Teaching Strategies Consequence Strategies Make problem
53. ollected only on an ad hoc basis 19 To Add a New Data Collection Schedule 1 Inthe Data Collection Schedule feature click Add 2 Inthe Data Collection Schedule box choose the Start Date for the schedule End Date is optional and can be entered at a later time 3 Based on the schedule needs choose the radio button next to Weekly or Monthly options a Weekly Choose the day s of the week on which measure data will be collected For quick selections choose weekdays all or none b Monthly i Day of the Month If the data is collected based on a specific calendar day use the drop down menu next to Day of the Month and choose the first last or number day option ii Week of the Month If the data is collected based on a specific week of the month use the drop down menu next to Week of the Month to choose the appropriate week e g first third last Choose the appropriate day of the week Only one day may be chosen For additional days repeat the process with a new Data Collection Schedule 4 Click Ok Ad hoc Data Collection By default the ad hoc feature is selected to allow for data collection as needed regardless of Data Collection Schedule To turn this feature off uncheck the box next to the feature name If this feature is turned off there must be at least one Data Collection Schedule entered Goals Based on criteria identified within the student s plan benchmarks and or team agreements the coordinator will
54. on Email Address Billing Contact E mail address School Name Mailing Address Mailing Address City State Zip City State Zip Optional Data Sharing Agreement In addition to receiving access to the Licensed Software the Licensee by signature below agrees to share data in an anonymous format with the Technical Assistance Center for Positive Behavioral Interventions and Supports PBISTA Center projects at Oregon including State and District Evaluators for evaluation research and summary It is understood that the projects are in compliance with the Family Educational Rights and Privacy Act 34 CFR 99 31 6 and human subjects regulations Protection of Human Subjects 45 CFR 46 It is further understood that this consent may be withdrawn at any time for any reason by Licensee Except as prohibited by law this Optional Data Sharing Agreement shall be subject as applicable to the same terms as the License Agreement For Licensee Name Date Printed Name Title Page 6 of 10 Version July 2012 ATTACHMENT A School Wide Information System SWISTM Background School wide positive behavior support SWPBS is a behaviorally based discipline approach designed to improve the educational and social environment for all students by making problem behavior less effective and relevant and desired behavior more functional Thousands of schools across the United States have adopted or are adopting SWPBS as an approach
55. or 2011 12 School Year 10 Y Show Names Filter VJ active V inactive Y archived Student File Student Coordinator On IEF Assessment Support P Fidelity Data Outcome Data Implementation in Place in Place Date Last Ente Date Last Ente Status Anderson Neal Rose Margie Yes x x Starting Anderson Jones David Rose Margie Yes Starting Ardes Bill Stone April Yes Starting Armack Lou Stone April No Starting Banks Mark Rose Margie Starting Bender Brian Rose Margie Starting Bier Michelle Rose Margie Starting Brent Tina Rose Margie Starting Franks Tim Stone April Starting ada e Kxxx Xx xxx xxx xxx Johnson Carly Stone April Ep active Ep inactive BB archived Student Status for the Current School Year This section lists the students who have ISIS SWIS files within the current school year The list can be filtered by the file status active inactive archived Student Dashboard Each student file contains the Dashboard a Data Entry and Report tab The Dashboard gives a snapshot of the student file and is organized around four quadrants Student File Summary Measures Assessment BSP Documents dean Z E Team Members LE sms aco isis enen 3 Preterences Brian B ISIS Main vi Student File Data Entry sten Dashboard Student Assessment BSP Documents J Measures S Team Members Student File for Brian Bender Start Date 1 9 12
56. rmation Form Set Up for Swift at ISIS SWIS Training Conduct Swift at ISIS SWIS Training Provide Follow up Support Maintenance Annual ISIS SWIS Facilitator Boosters ISIS SWIS License Renewal Process SS ae Roles Responsibilities Access Table Role Description ISIS SWIS Access ISIS SWIS A certified ISIS SWIS Facilitator is someone within the SAMI Access through SWIS Support Team Facilitator region district who can provide technical assistance for e Account and User Management ISIS SWIS Coordinator s School wide Read Only User coordinating the implementation and evaluation of individual support An ISIS SWIS Coordinator is someone at the school who manages individualized student support teams This person completes the Swift at ISIS SWIS training with the ISIS SWIS Facilitator A School wide Read Only User is an administrator coordinator coach or evaluator who needs access to both school wide and individual student reports e Coordinator Management e Coordinator Access to all Student Files Coordinator Access through Facilitator in SAMI e Transfer assigned student file to new coordinator e Add Edit Assigned Student File s e Person Management e Add Edit Measures e Add Edit Team Members e Add Edit Documents e Data Entry e Reports Read Only Access through Facilitator in SAMI e School wide Reports e Read Only Access to all Student Files ISIS SWIS An ISIS SWIS User is an individ
57. rs Cannot give access e Add Edit Documents e Data Entry e Reports Read Only Access e Assigned Student File s e Documents e Team Members e Reports User e School Wide Reports e All Student File s e Reports ISIS SWIS User s Full Access e 1 3 hour Swift at ISIS SWIS Training conducted by certified ISIS SWIS facilitator Follow up training s with ISIS SWIS Coordinator as needed per Student File Booster or refresher trainings as needed to maintain fluency with ISIS SWIS 24 Generating Reports School wide Report E Summary Refresh Report 2012 13 School Year School Enrollment On IEP Student File Status A E KEE KEE KK s Students in ISIS Discontinued this Year On 504 Plan Students in CICO Students with Referrals v Show Names Student Anderson Neal Anderson Jones David Ardes Bill Armack Lou Banks Mark Bender Brian Bier Michelle Brent Tina Franks Tim Johnson Carly active Ce inactive Ga archived 10 341 Students Status for 2012 13 School Year 10 Coordinator Rose Margie Rose Margie Stone April Stone April Rose Margie Rose Margie Rose Margie Rose Margie Stone April Stone April 10 10 10 2 00 20 00 60 00 0 00 0 80 68 20 OnIEP Assessment Yes Yes Yes No Yes Yes No No No Yes in Place hah h JE ah JE SE SE ES Current as of Oct
58. s received if any if the Licensee adds additional Authorized Sites that are approved by Oregon C Licensee shall complete all financial administration required by Licensee 4 Term and Termination A Term The initial term of this Agreement shall begin on the Effective Date and shall continue until the following August 31 Access Period or until otherwise terminated in accordance with this Section 4 Upon receipt of a completed signed License Agreement and receipt of the License Fee SWISTM Licensed Software and website access will be activated B Termination 1 Termination for Default Breach of any material term or condition of this Agreement by Licensee shall be grounds at Oregon s sole discretion for immediate termination of this license In the case of such termination by Oregon License Fees shall be non refundable Breach of any material term or condition of this Agreement by Oregon shall be grounds at Licensee s sole discretion for immediate termination of this license and in the case of such termination Licensee shall receive a pro rated refund of the unused License Fee such amount to be based on remaining months of service as determined by Oregon 11 Termination for Convenience Either party may cancel the Agreement at any time by providing the other party with thirty 30 days prior written notice In the case of such termination by Oregon the Licensee shall receive a pro rated refund of the unused License
59. sublicense or provide unauthorized access to the Licensed Software without prior written authorization from Oregon C Licensee shall have access to Licensed Software updates including distribution media and technical documentation and maintenance releases of Licensed Software if any Page 2 of 10 Version July 2012 D Licensee shall have telephone and email support from Oregon between 8 00 AM and 5 00 PM Pacific Standard time Monday through Friday to the extent reasonably required by Licensee and as staffing and schedule obligations of Oregon reasonably permit 3 Payment A Oregon will invoice Licensee by billing the Licensee or a Third Party Payer as defined below and such fee for services License Fee as further specified in Attachment A shall be due and payable upon receipt Licensee may designate an entity other than Licensee such as a state department of education to pay the License Fee on Licensee s behalf Third Party Payer The Licensee directly or through its Third Party Payer agrees to pay Oregon the appropriate License Fee within 30 days of receipt of the invoice from Oregon Any payments provided by Licensee or by the Third Party Payer to Oregon shall be irrevocable by Licensee or Third Party Payer except as provided in Section 4 B 11 and shall be made in U S dollars B Licensee agrees to pay Oregon the appropriate License Fee specified below and on subsequent annual invoices and on supplemental invoice
60. sure If there was a significant change in the student s day that affected a specific measure click on the Add Note button within the appropriate measure and type a brief description 6 Optional Do Ad hoc Entry a Ifa measure is not scheduled for data collection but has the option of Ad hoc data collection click on the Do Ad hoc Entry button next to the appropriate measure name 7 Click on the Save All button Coming Soon Clear All If data was entered incorrectly or entered for the wrong date the information may need to be cleared Currently this feature is not available in ISIS SWIS but will be available in ISIS SWIS version 2 0 23 ISIS SWIS Data Entry Access and Training Role ISIS SWIS Access Training Needed ISIS SWIS Facilitator e SAMI Full day ISIS SWIS Certification training Booster or refresher trainings as needed to maintain fluency with ISIS SWIS ISIS SWIS Coordinator s e Person Management e Assigned Student File s e Add Edit Measures e Add Edit Team Members e Add Edit Documents e Data Entry e Reports School Wide Read Only Read Only Access 3 hour Swift at ISIS SWIS Training conducted by certified ISIS SWIS facilitator Follow up meeting s as needed to set up 1 3 student files Booster or refresher trainings as needed to maintain fluency with ISIS SWIS e Person Management e Assigned Student File s Cannot create new student files e Team Membe
61. swis org Suggestion bookmark home page rather than login page ISM 2 Logging in and out of ISIS SWIS Practice logging out due to confidentiality 3 Brief Intro to SWIS Suite SWIS CICO SWIS ISIS SWIS 4 Types of accounts Demo Facilitator Live Demo Account 5 Log into Demo account 6 Navigate demo school in ISIS SWIS and Brian Bender s student file 7 Basic ISIS SWIS Navigation ISIS Main School Wide Report Dashboard 40 min Student File Set Up amp Management For sections 4 7 Model Brian Lead Brian Test Carly Everyone will need to use alternate names for the students and team members since the will all be in the same facilitator account but the same measures and basic information should be used 1 Role of Coordinator solely responsible for setting up and managing student files including measures documents and team members 2 Student File Set Up Checklist SFSU Checklists 3 Log into ISIS SWIS Facilitator Account 4 Creating a new file a Using student plan assessment and data collection tools to identify measures b Completing the Student File Set Up Checklist 5 Team Members a Name b Team Role c Access Level d Email if access is granted 6 Assessment BSP Documents a Filesto be Uploaded 7 Measures e g fidelity measure outcome measures a Basic Information b Metric c Time Segments d Data Collection Schedules e Goals ISM SFSU Checklist Facilitator Accou
62. that restricts access to all ports except 80 http and 443 https on our web servers All Internet access to our database servers is blocked and under the default deny firewall ruleset the only network connections which are allowed are those that have been explicitly allowed The effectiveness of this firewall in preventing unauthorized access to SWISTM accounts is monitored continuously and upgraded regularly Use of SWIS CICO SWIS and ISIS SWIS data within the School wide PBIS Research Database Most schools using SWISTM CICO SWIS and ISIS SWIS have agreed to have their data added to a national research database funded by the U S Department of Education The purpose of this database is to document large demographic patterns and to allow schools to compare their ODR results with similar groups of schools elementary urban etc When a school agrees to allow their data to be used in the Research Database the following considerations are important 1 All student and staff names are deleted before data are transferred to the research database 2 Disclosures to individuals or organizations conducting research using data from SWIS CICO SWIS and ISIS SWIS comply with 34 CFR Sec 99 31 6 the Department of Education s regulations implementing FERPA Page 8 of 10 Version July 2012 3 The research projects summarizing the information in SWIS CICO SWIS and ISIS SWIS have been reviewed and approved by the
63. the SWISTM website and to provide and install suitable Internet web browsers and any other software necessary to access the SWISTM Licensed Software system s B Oregon shall use reasonable efforts to provide continuous availability of the Licensed Software through the Internet It is understood that availability will be subject to periodic interruption due to maintenance of the server s installation or testing of software the loading of new information files and downtime related to equipment or services outside the control of Oregon including public and private telecommunications services or Internet nodes or facilities 7 Warranty and Indemnification A Indemnification To the extent permitted by law Licensee hereby agrees to indemnify and hold harmless Oregon and its officers directors agents volunteers and employees from and against any and all claims demands damages costs and other related items Claims arising or in any way connected with the use of or access to Licensed Software by Licensee or by any third party use of or access to Licensed Software through Licensee Licensee assumes all liability for decisions made using Data reported from Licensed Software B NO WARRANTY AND LIMITATION OF LIABILITY LICENSOR PROVIDES ACCESS TO LICENSED SOFTWARE ON AN AS IS BASIS LICENSEE AGREES TO BEAR ALL RISKS ASSOCIATED WITH THE USE OF LICENSED SOFTWARE LICENSOR MAKES NO REPRESENTATIONS OR WARRANTIES EXPRESS OR IMPLIED BY WAY
64. thin the School Wide Report To indicate update the Implementation Status 1 From the Student Dashboard or anywhere within the student s file click on the Implementation Status drop down menu below the student s name 2 Choose the appropriate Status a Starting Brian Bender b Progressing e Not Progressing Implementation Status d Needs Revision e Discontinued Assessment BSP Documents Each student within ISIS SWIS has a Student File formatted to allow uploading storing and archiving student information The Student File format allows storage and consolidation of individual student information related to behavior academic and mental health supports and outcomes Brian Bender amp ais Main StudentFile DataEntry la Reports Implementation Status amp 3 Dashboard amp Student Assessment BSP Documents Y Measures 3 Team Members Assessment BSP Documents New Add Version Edit 3 Download 6 Delete Versic Name Date Added Winter Class Schedule H Jan 9 2012 FACTS Jan 9 2012 Direct Observation Data Jan 9 2012 Brian s BSP Mar 13 2012 File Type Version 1 BE 21 To Add a New Document 1 From the Dashboard click on Assessment BSP Documents 2 Click New The Add New Document box will pop up 3 Enter the Title of the Document 4 Browse to locate and attach the correct document file 5 Choose the correct type from the drop down menu Doc
65. ty Once a SWISTM account is set up the school staff enters office discipline referrals onto a protected web space The data may be summarized to provide information about individual students groups of students or the entire student body over any specified time period Both numerical printouts and graphs histograms are created for use in decision making While SWISTM is flexible and can be adapted to the needs of individual schools the major uses involve monitoring a the number of office discipline referrals per month b the type of problem behaviors leading to office referrals c the locations of problem behavior events d problem behavior events by time of day and e the students contributing to office discipline referrals The system uses a menu based data entry process that makes data entry and report generation easy and efficient Check in Check out SWIS CICO SWIS is a separate application embedded within SWIS that allows school personnel to monitor the daily progress of students who are using a Daily Report Card as part of their on going behavior support Students obtain feedback about their social behavior from adults within the school at the beginning and ending of each school day Students may also receive feedback provided at multiple time periods throughout the day The feedback provided on each student s Daily Report Card can be entered into CICO SWIS and graphic results can be produced by student Summary data m
66. ual student support team Full Access through Team Coordinator in ISIS SWIS User s member who needs access to one or more student files e Assigned Student File s documents data team member information The team e Add Edit Documents member may enter individualized support data and or e Data Entry generate reports for one or more students in ISIS SWIS e Reports Access level should be identified based on tasks assigned Read Only Access through Team Coordinator in ISIS During initial implementation of ISIS SWIS all users should sys attend the Swift at ISIS SWIS training with the facilitator e Assigned Student File s After implementation users may be trained by e Documents View coordinators e Team Members View e Reports Other Team An ISIS SWIS Team Member is someone identified as a No Access Members participating member of a student s support team A team member who does not have an additional role of coordinator or user will not have access to ISIS SWIS The ISIS SWIS Structure ISIS SWIS is organized around four features ISIS Main Student Files School Wide Reports Person Management mow NTE Preferences ISIS Main Student Files When you first log into ISIS SWIS you will see the ISIS Main Page which displays the list of student files The student file list by default includes both active and inactive student files This list can be modified based on search filter criteria and information about the status of t
67. udent Brian Bende d r ISIS Measure Report Assignment Completion May 24 2012 June 23 2012 Y Generate Report Required Notes Staff Fidelity ll Graphs E Support Plan Changes T Assignment Completion ISIS Main Student File Data Entry d Reports Measure Single Time Segment Time Segment geng Implementation Status Carly Johnson 57 From Student Carly Johnson ISIS Measure Report Rate of Disruption April 23 2012 May 23 2012 a Options Student Name Avg Minute Goal Lines Support Plan Changes Notes 04 23 Scheduled Entry Dates sunog jo ebesamy Asp ups MTWTFSSMTWTFSSMTWTFSSMTWTFSSMTAW 04 30 0507 osn4 05721 Goal Met Goal Not Met Complete Incomplete Absent No Data No School No Entry Support Plan Change Notes Entered Comparative Measure hi Student Carly Johnson ISIS Measure Report Rate of Disruption May 24 2012 June 23 2012 Generate Report a Graphs Support Plan Changes Required Im E Rate of Disruption 7 Staff Fidelity 26 Carly Johnson amp iz Main StudentFile s DataEntry la Reports bereeden Stakis Measure Single Time Segment Time Segment From 4 23 12 ill Support Plan Changes To Date Support Plan Change 4127112 Implemented BSP 4 30 12 Implemented BSP 5 11 12 Retrain Staff Today
68. ument types include a Plan b Assessment c Other d Meeting Minutes 6 Click Ok To Add a Version of a Document 1 From the Dashboard click on Assessment BSP Documents 2 Click on the appropriate document name 3 Click Add Version The Add a Version Document box will pop up 4 Browse to locate and attach the correct document file 5 Click Ok To Edit a Document 1 From the Dashboard click on Assessment BSP Documents 2 Click on the appropriate document name 3 Click Edit The Edit Document box will pop up 4 Modify the fields and or upload a replacement document file 5 Click Ok To Delete a Document 1 From the Dashboard click on Assessment BSP Documents 2 Click on the appropriate document name 3 Click Delete The Confirm Delete box will pop up 4 Click Yes Data Entry Data Entry Data Entry is based on the individual student s measures as identified and set up by the ISIS SWIS coordinator Each component of the data entry page directly relates to the options chosen during file set up e g start date metric time segments data collection schedules The ISIS SWIS coordinator uses the student s individual plan documentation e g BSP BIP data collection sheet team agreements IEP goals in order to correctly identify the information to be monitored within ISIS SWIS 22 To Enter ISIS SWIS Data 1 From the Student File Dashboard click on Data Entry The measures scheduled for data
69. y information to implement SWIS at the Authorized Site II TERMS AND CONDITIONS 1 License Grant Oregon hereby grants to Licensee a non exclusive non transferable license License to use the SWISTM software and web based internet access system and database hereinafter Licensed Software for non commercial education and research purposes only Such License includes the right to access the SWISTM website and database and to generate reports using the Licensed Software If Licensee has elected SWIS with CICO SWIS or SWIS with ISIS SWIS and paid the applicable fee Licensee also has the right to access CICO SWIS or ISIS SWIS as applicable as part of Licensed Software 2 Access and Permitted Use and Support A Access within the Authorized Site is restricted to Authorized Users Only those Authorized Users names submitted by the Licensee as part of the School Information Form may have access to the Licensed Software any violation or unauthorized use constitutes cause for termination of the Agreement pursuant to Section 4 B 1 Additional information on security and confidentiality can be found in Attachment A B Licensee shall use reasonable efforts to ensure that only Authorized Users have access to Licensed Software and that such Authorized Users will not make any unauthorized copies nor transfer or aid in the transferring of software or any portion of data obtained thereby to any third parties Licensee shall not transfer
70. ys before teaching to class Check in with teacher before and after class period to review work Prompt use of accuracy check routine Teach Ask for Help routine to deal with errors correction 1 Stop 2 Ask for clarification or options 3 Complete assignment Teach accuracy check routine 1 Finish written assignment 2 Review instructions for assignment 3 Review accuracy of responses spelling complete sentences math Make corrections When finished with review record a on the CICO card for that period Follow CICO routine and check out at the end of the day for verbal praise and points cash in Keep Brian in class next to teacher or with another adult during and after problem behavior to complete assignment He will earn fewer CICO points at the end of the period 34 Case Study Brian Bender BEHAVIOR SUPPORT PLAN IMPLEMENTATION PLAN Evaluation Decision e Monitor Person By Review e Modify Tasks Responsible When Date Discontinue Prevention Make problem behavior irrelevant environmental redesign ae N A Introduce unfamiliar assignments items one at a FACIET time within familiar assignments Teaching Make problem behavior inefficient teach new skills Teach routine to deal with errors correction 1 Stop listen 2 Ask for clarification or options if needed 3 Complete assignment Teach 5 step Accuracy Check Routine MR 4 Finish written assignment 5 Review

ISIS-SWIS Manual for Facilitator, Coordinators and

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