AccessOnline User Manual
Contents
1. 84 00000000000000000 33 41000 6000 632 HOLIDAY INN BURLINGTON BURLINGTON ON 288 46 260 79 33141000 6000 632 AIRWAYS TRANSIT SER DUNDAS ON 73 00 65 99 33 41000 6000 632 AIRWAYS TRANSIT SER DUNDAS ON 85 00 76 84 33 41000 6000 632 HOLIDAY INN 2248 BURLINGTON ON 20 77 18 78 33 41000 6000 632 Reviewed D Disputed A gt Resllocated Trans Detail Level Check All Shown Uncheck All Shown Records 1 6 of 6 Reallocate Mass Reallocate Change Review Status All of serving you Reallocate Button v Internet 100 You will now see this screen You can change the code add your comments and create a split transaction if you need to do so You can leave the code as your default change only one segment change the entire code or you can utilize the look up function by clicking on the magnifying glass next to each segment of the code gt Reallocation Worksheet Microsoft Internet Explorer provided by Keewatin Patricia DSB O v https jaccess usbank com cps pp1 USBComServlet File Edit Yiew Favorites Tools Help Y m f ww oo E Reg Online Requisition Sys Reallocation Worksheet x T A a i Page G Tools ip nline Keewatin Patricia DSB Our Payment Products Logout Transaction Management Reallocation Worksheet Card Account Number Reallocate transactions by changing the accounting information to allocate the amount to a different cost center To allo2. a single cardholder most cardholders you will see the following screen Card Account Summary with Transaction List Microsoft Internet Explorer provided by Keewatin Patricia DSB r m _ F ey E https access usbank com cpsApp1 USBComServlet Mi a 4 X Google Pi File Edit view Favorites Tools Help x oe we amp ES eReq Online Requisition Sys Eca Account Summary w X a dh i page O Tools U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout Sbank Transaction Management Card Account Summary with Transaction List Transaction Management O O ESEE Card Account Number R Enhanced Supplier Management Account Information Reporting Card Account Summary My Personal Information Account Number Home Account Name Contact Us Billing Cycle Close Date Open v Print Account Activity Open Account Search Criteria Return to top tl Transaction List S te tt Select Status Trans Posting Merchant City State Amount Detail PurchaselD Accounting Code Date Date No transactions were found Please change the search criteria and search again All of serving you internet 100 You will now choose from the drop down box titled Billing Cycle Close Date Open refers to interim charges since your last statement You will choose the cycle date that is required to be reconciled and then clic
3. 00 632 AIRWAYS TRANSIT SER DUNDAS ON 73 00 565 99 3 33 41000160001632 HOLIDAY INN 2248 BURLINGTON ON 20 77 18 78 Reviewed D Disputed A gt Resllocsted QI iD Trans Detail Level Check All Shown Uncheck All Shown Records 1 6 of 6 v Internet Qio To reconcile each charge separately and one at a time check off the box in the Select column and click the Reallocate button Card Account Summary with Transaction List Microsoft Internet Explorer provided by Keewatin Patricia DSB Go T https access usbank com cpsApp1 USBComServlet x 4 t X Google Oi File Edit View Favorites Tools Help z i wis we amp Es E eRed Online Requisition Sys card Account Summary w XC H dh i page Of Tools Transaction Management FP E Transaction List Enhanced Supplier Management Account Information Reporting Card Account Summary My Personal Information Account Number Home Account Name Contact Us Billing Cycle Close Date 12 27 2010 v Open Account Search Criteria Return to top Transaction List Check box Records 1 6 of 6 Check All Shown Uncheck All Shown Select Status ino faerchant Amount Net Amount National Tax RegionalTax Detail Purchase ID Accounting Code WINNIPEG AIRPORT AUTH WINNIPEG MB 45 00 40 69 33141000 6000 632 6814 SWISS CHALET MISSISSAUGA ON 15 31 13
4. 00000 Reviewed D Disputed A gt Resllocsted I MD Trans Detail Level Check All Shown Uncheck All Shown Records 1 6 of 6 All of serving you 1j Click here v Internet Q1 You are brought to this screen You will click on Add Alloc Reallocation Worksheet Microsoft Internet Explorer provided by Keewatin Patricia DSB JS v e https faccess usbank com cpsApp1 USBComServlet x 4 X Google File Edit View Favorites Tools Help w abe 82 z Req Online Requisition Sys Realocation worksheet X eY You ve signed out See you a e B dh z Bi Page iG Tools U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout Sbank Transaction Management Reallocation Worksheet Transaction Management Transaction List Card Account Number fT Switch Accounts Reallocate transactions by changing the accounting information to allocate the amount to a different cost center To allocate to additional accounting codes click the Add Alloc link Enhanced Supplier Management Account Information Reporting My Personal Information After modifying the allocations click the Save Allocations button to save changes Exclude transactions from the save by selecting Remove Transaction s checkboxes and optionally clicking the Remove Transaction s button Click here Home Contact Us
5. 4 Cardholder Name ees Signature Supervisor Name eni a Signature 1
6. IT SER DUNDAS ON 85 00 76 84 33141000 6000 632 HOLIDAY INN 2248 BURLINGTON ON 20 77 18 78 33141000 6000 632 Reviewed Disputed A gt Resllocsted QI i Trans Detail Level Check All Shown Uncheck All Shown Records 1 6 of 6 v Internet Q10 The following report appears Please print and attach your receipts to this report Please sign this have your supervisor sign it and fax it to the Kenora Ed Centre to the attention of Arlene Szestopalow Plan Administrator https access usbank com WebFOCUS Report Microsoft Internet Explorer provided by Keewatin Patricia DSB M efx ee A D fab Page Of Toos gt GB 3 eS B a r Sn ie EN Gg e 81 4 A sion mf Fmt 4 Cardholder Activity Name Account Number Cycle End Date 12 27 2010 Trans Date Merchant Name Transaction Total National Regional Source Currency Currency Amount Posting Date City State Prov Allocation Amounts cases gt Accounting Code Allocation Comment 12 01 2010 HOLIDAY INN 2248 0 62 1 37 CAD 20 77 12 03 2010 BURLINGTON ON 0 62 12 02 2010 AIRWAYS TRANSIT 2 56 ER 12 03 2010 DUNDAS ON 2 56 12 03 2010 AIRWAYS TRANSIT 12 06 2010 DUNDAS ON 12 03 2010 6814 SWISS CHALET 12 06 2010 MISSISSAUGA ON 12 04 2010 HOLIDAY INN BURLINGTON 12 06 2010 BURLINGTON ON 12 06 2010 WINNIPEG AIRPORT 12 07 2010 WINNIPEG MB Payments National Taxes Regional Taxes 0 00 15 87 34 7
7. RERRRREERRRERRERRRERERERERRRERERRERERERERRRERRRRERRERRERERRERERERERRRERRREREREERER A compter du 1er janvier 2011 la taxe de vente du Qu bec est de 8 5 Veuillez mettre jour les renseignements sur la table d imp t que vous utilisez afin de refl ter ce changement RATAAAAAAAAAAAAAARRAARRAARERARERERRERRRERRRRERRRRRRRRRRERR RRR REE REE RRR RRRRRRRRERREERRRERRRERRERRRERRRERERRRERRRERERERR All of serving you _ Internet 100 To reconcile your monthly charges you click on Transaction Management on the left hand menu Transaction Management Microsoft Internet Explorer provided by Keewatin Patricia DSB Go X D https access usbank com cpsApp1 USBComServlet hea x hyundia canada File Edit View Favorites Tools Help kd we amp la amp Shaw Webmail TOYOTA CANADA Build amp Pri E Transaction Management X Wi MSN Canada The home of tm i page Of Tools JE U S Bank Access Online Sbank Transaction Management Transaction List Enhanced Supplier Transaction Management Transaction List View review allocate reallocate and add comments to transaction information Management i i 5 View Previous Cycle Account Information A 3 Presents the Transaction list for the previous Reporting My Personal Information cyde Home Contact Us All of serving you Then click on Transaction List Ke
8. cate to additional accounting codes click the Add Alloc link Add S 1 T i After modifying the allocations click the Save Allocations button to save changes Exclude transactions from p it ransaction the save by selecting Remove Transaction s checkboxes and optionally clicking the Remove Transaction s button required Remove Trans Merchant National Regional Amount Alloc Acc anting Code Segment Name Length Favorite Trans Date FUNCTION 2 OBJECT 5 PANEL PROGRAM LOCATION 3 Fi 12 06 2010 WINNIPEG AIRPORT AUTH 1 35 sf 2 96 45 00 Add Alloc Allocation Amt al 45 00 or 100 00 o B3 Q 41000 Q as Q 632 Add as Favorite Allocation Comment Net Allocation Amt al 40 69 National Tax ts Insert iv Regional Tax al 2 96 Comment Amount Remaining gf 000 0000 x Change Q Search Coding lt Back to Transaction List lt 2 Internet R 100 When you have completed entry on this screen click the Save Allocations button Then Click the Back to Transaction List You cannot click the back arrow or you will be kicked out of the site After you assign the correct GL code and insert your description of the purchase and save the allocations you must click on the Check All Shown and then Change Review Status By completing this step you will have reviewed all of your transactions We will walk through the steps to split a transaction Check the appropriate box in the Selec
9. ewatin Patricia DSB Our Payment Products Logout Internet 100 If you are a viewer of other cardholders Principals Managers etc you will see the following screen To reconcile your own or another cardholders charges you must type the last name in the search box Last Name and click Search Transaction Management Account Search Microsoft Internet Explorer provided by Keewatin Patricia DSB JS ha 6 https faccess usbank com cpsApp 1 USBComServlet JET t X Goagle P Iz File Edit View Favorites Tools Help z A os we k 28 eReq Online Requisition Sys card Account Summary with Transaction Management 3X A ig deh i page Of Tools U S Bank Access Online Keewatin Patricia DSB Sbank Transaction Management Search and Select an Account Our Payment Products Logout Request Status Queue Active Work Queue System Administration Account Administration Cardholder Account Search Transaction Management Search for an account by Cardholder Account Number Name or Social Security Number You can also find a Transaction List cardholder account by first Searching for a Managing Account Account Information Reporting Account Number Data Exchange ff My Personal Information J Last Name First Name Home OR Contact Us Social Security Number OR All of serving you Done internet 100 If you are
10. k Search You will see the following Card Account Summary with Transaction List Microsoft Internet Explorer provided by Keewatin Patricia DSB z Go Ka l https access usbank com cpsApp1 USBComServlet Mi g 44 X Google P File Edit View Favorites Tools Help z mn A z w che 88 E eReq Online Requisition Sys Gear Account Summary w XC e X D dah z i Page Q Tools A U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout Sbank Transaction Management Card Account Summary with Transaction List Transaction Management eet eardAccountWumber e O OOOO aaUU SY Enhanced Supplier Management Account Information Reporting Card Account Summary My Personal Information Account Number e Home Account Name Contact Us Billing Cycle Close Date 12 27 2010 J Open Account Search Criteria Return to top Transaction List Return to top Records 1 6 of 6 Check All Shown Uncheck All Shown Select Status q Merchant Amount Net Amount National Tax RegionalTax Detail Purchase ID Accounting Code WINNIPEG AIRPORT AUTH WINNIPEG MB 45 00 40 69 33 41000 6000 632 6814 SWISS CHALET MISSISSAUGA ON 15 31 13 84 00000000000000000 33 41000 6000 632 HOLIDAY INN BURLINGTON BURLINGTON ON 288 46 260 79 33141000 6000 632 AIRWAYS TRANSIT SER DUNDAS ON 85 00 76 84 33141000 6000 632 33141000 60
11. ksheet x la You ve signed out See you a a dh i Page Gf Tools Sbank Transaction Management Reallocation Worksheet Transaction Management Transaction List Card Account Number TO Switch Accounts Enhanced Supplier Reallocate transactions by changing the accounting information to allocate the amountto a different cost ee center To allocate to additional accounting codes click the Add Alloc link Account Information Reporting After modifying the allocations click the Save Allocations button to save changes Exclude transactions from My Personal Information the save by selecting Remove Transaction s checkboxes and optionally clicking the Remove Transaction s button Home Contact Us required Remove Trans Merchant Remove National Regional Amount Alloc Accounting Code Segment Name Length Trans Date Alloc Tax Tax FUNCTION 2 OBJECT 5 PANELIPROGRAM 4 F 12 06 2010 WINNIPEG AIRPORT AUTH al 1 35 A 2 96 Add Alloc Allocation Amt or 50 00 B a joo a poo a Allocation Comment Net Allocation Amt National Tax Regional Tax Allocation Amt Allocation Comment Net Allocation Amt National Tax Regional Tax Amount Remaining Q Search e Back to Transaction List All of serving you Ms amp 2 Done internet 100 10 You must now print and sign the Account Activity sheet Click Print Account Activity Card Account Su
12. mmary with Transaction List Microsoft Internet Explorer provided by Keewatin Patricia DSB Go v https faccess usbank com cpsApp1 USBComServlet i A 4t X Gooale 2 File Edit View Favorites Tools Help z pA we k e8 eReq Online Requisition Sys Card Account Summary w X e You ve signed out See you a fa gt A deb i page Tools U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout Sbank Transaction Management Card Account Summary with Transaction List Transaction Management Transaction List Gard Account Number TE Enhanced Supplier Management Account Information Reporting Card Account Summary My Personal Information __ Account Number O Home Account Name Contact Us Biling Cycle Close Date 1272712010 E See Open Account 1 4 Search Criteria gt gt Return ts 25 Transaction List Return to top Records 1 6 of 6 Check All Shown Uncheck All Shown Select Status Posting Merchant Amount Net Amount National Tax RegionalTax Detail Purchase ID Accounting Code ARD Date WINNIPEG AIRPORT AUTH WINNIPEG MB 45 00 40 69 33 41000 6000 632 6814 SWISS CHALET MISSISSAUGA ON 15 31 13 84 f 00000000000000000 33141000 6000 632 HOLIDAY INN BURLINGTON BURLINGTON ON 288 46 260 79 i 33141000 6000 632 AIRWAYS TRANSIT SER DUNDAS ON 73 00 65 99 d 33141000 6000 632 AIRWAYS TRANS
13. n Sys E Welcome to Access Online gt ay 9 dah Bi Page Tools _ U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout TSbank Message s from Access Online Language Selection ae i 7 i i v As a result of our continuing commitment to process improvement scheduled maintenance will cause the Canadian English Transaction Management system to be unavailable The ability to log in will be restricted from Saturday January 15 at 3 00 PM CT Enhanced Supplier through Sunday January 16 at Noon CT We apologize for any inconvenience this may cause Account Activity Management RREAAAAARRARKARERERERERERERREERERRRRERRRERRRRERRRRRREERRRERRRERRRERRRERRRERRRERRERREERRRERRRERRRERRERRERERRERERRERERERERER Sel ect a n Account Account Information g Purchasing Card Reporting Quebec sales tax rate is now 8 5 effective January 1 2011 Please update your custom tax table 5899 My Personal Information information to reflect this change RAAAAAAAAAAAAAARAAARARAAEREREREERRRAERRRERERERERERERRRERREERRRRRREERRERRRRRRERRRRRRRRRRRRRRRRRRERRRRRRERRRERERRRRERREERR Home En raison de notre engagement permanent d assurer l am lioration des processus le syst me d Access Contest Ue Online ne sera pas disponible la suite d une mise 4 jour planifi e Il sera donc impossible d ouvrir une session sur Access Online du samedi 15 janvier 15 h 00 HNC au dimanche 16 janvier midi HNC RRAARRAARRARAREREREREREREREEEREREREERRERERRRER
14. nformation Reporting 2 After modifying the allocations click the Save Allocations button to save changes Exclude transactions from My Personal Information the save by selecting Remove Transaction s checkboxes and optionally clicking the Remove Transaction s button Home Contact Us required Remove Trans Merchant Remove National Regional Amount Accounting Code Segment Name Length Trans Date Alloc Tax Tax FUNCTION 2 OBJECT 5 PANEL PROGRAM 4 12 06 2010 WINNIPEG AIRPORT AUTH al 1 35 sl 2 96 Add Alloc Allocation Amt I e000 Q Allocation Comment Net Allocation Amt National Tax Regional Tax Allocation Amt Allocation Comment Net Allocation Amt National Tax Regional Tax Amount Remaining Q Search gg Rark ta Trancartinon ict 25 lt gt Done Internet 100 If you want to do a 50 50 split between two different codes you will type 50 in the boxes shown You will note that the Amount Remaining box should always be 0 You simply type in the correct codes and click Save Allocations To return to the transaction summary screen click Back to Transaction List Reallocation Worksheet Microsoft Internet Explorer provided by Keewatin Patricia DSB Go r E https faccess usbank com cpsApp1 USBComServlet 4 4 X Google p Iz File Edit view Favorites Tools Help amp Ei me 1 A j we we k 8 eReq Online Requisition Sys Reallocation Wor
15. oa AccessOnline AccessOnline Training Guide Arlene Szestopalow SCMP Purchasing and Payables Officer KPDSB Kenora Ed Centre 807 468 5571 ext 253 Januar y 6 2011 PLEASE NOTE In this new AccessOnline program you cannot click the back arrow or you will be kicked out of the site Open your internet browser and type in the URL https access usbank com cpsApp1 index jsp Save this link as a favourite Welcome to Access Online Microsoft Internet Explorer provided by Keewatin Patricia DSB Ox z WD https access usbank com cpsApp index jsp o DET 44 X hyundia canada o Pi File Edit View Favorites Tools Help x w abe Maj amp Shaw Webmail Ey TovoTa CANADA Build amp Pri MB Welcome to Access Online X wi msn Canada The home of fh H i lip Page Gf Tools U S Bank Access Online Our Payment Products Sbank Welcome to Access Online Contact Us Please enter the information below and login to begin Login Organization Short Name User ID Password Forgot your password Register Online Website Browser Requirements All of S serving you Done amp Internet 100 Enter the company information Organization Short Name _ The Organization Short name is KPDSB User ID Your UserID is the same as it was The only change is if your User ID had six 6 characters only ie smitha you now have a number 1 added to it ie smitha1 If you have any problems
16. please contact Arlene Szestopalow Plan Administrator Password When you first log on this site your password is usbank02 You will be prompted to answer an authentication question The answer is fido Personal Business Institution Government About U S Bancorp bank Contact Us Login Login Forgot Password Enter the response to your authentication question Ifyou need assistance please contact your program administrator User ID chi purchase Organization Short Name acmebs Authentication Question Pet s Mame Enter the response to your Authentication Question lt lt Back to Login Page You now have to change your password Personal Business Institution Government About U S Bancorp Wbank Login New Password Please enter a new password between 8 20 alphafnumeric characters Use a combination of letters and numbers easy for you to remember but not for others ta guess User ID Chipurchase Organization Short Name AC MEGS Enter Mew Password Re enter Mew Password Save lt Back to Authentication After a successful login you will see the following screen Welcome to Access Online Microsoft Internet Explorer provided by Keewatin Patricia DSB Go v E https faccess usbank com cpsApp1 USBComServlet he 4 4 Xx Google P File Edit View Favorites Tools Help amp x w age ee Req Online Requisitio
17. required National Tax Remove Trans Merchant Trans Date Regional accounting Code Segment Name Length Tax FUNCTION 2 OBJECT 5 PANEL PROGRAM 4 LO 12 06 2010 WINNIPEGAIRPORTAUTH gf 1 35 sf 296 45 00 Add Alloc B a poo a p000 a Allocation Amt of 45 00 or 100 00 o Internet 100 Allocation Comment Net Allocation Amt National Tax Regional Tax Amount Remaining Q Search Save Allocations Back to Transaction List All of 5 serving you A v The following screen appears Reallocation Worksheet Microsoft Internet Explorer provided by Keewatin Patricia DSB f Co X E https faccess usbank com cpsApp1 USBComServlet 4a ts x Google A B Eile Edit View Favorites Tools Help amp we i 88 eReq Online Requisition Sys Reallocation worksheet X amp You ve signed out See you a a dp Page O Tools a U S Bank Access Online Keewatin Patricia DSB Our Payment Products Logout TSbank Transaction Management Reallocation Worksheet Transaction Management Transaction List Account Number Po Sitch Accounts Enhanced Supplier Reallocate transactions by changing the accounting information to allocate the amountto a different cost Sons center To allocate to additional accounting codes click the Add Alloc link Account I
18. t column and click Reallocate Card Account Summary with Transaction List Microsoft Internet Explorer provided by Keewatin Patricia DSB Go na 6 https access usbank com cpsApp1 USBComServlet 4 X Google p z File Edit View Favorites Tools Help z we amp e8 eReq Online Requisition Sys Ecard Account Summary w X ew Youve signed out See you a m GY a E pag G Tools TS ou LD AAU a A Transaction Management I Transaction List Card Account Number m lt COO E Enhanced Supplier Management Account Information Reporting Card Account Summary My Personal Information Home Account Name Contact Us Billing Cycle Close Date 12 27 2010 J 0 Open Account H Search Criteria O O ee Records 1 6 of 6 Check All Shown Uncheck All Shown Select Status Trans Posting Merchant City State Amount Net Amount National Tax RegionalTax Detail Purchase ID Accounting Code Date Date WINNIPEG AIRPORT AUTH WINNIPEG MB 45 00 40 69 6814 SWISS CHALET MISSISSAUGA ON 15 31 13 84 HOLIDAY INN BURLINGTON BURLINGTON ON 288 46 260 79 33141000 6000 632 00000000000000000 33 41000 6000 632 33 41000 6000 632 Check box AIRWAYS TRANSIT SER DUNDAS ON 73 00 65 99 33141000 6000 632 33141000 6000 632 33 41000 6000 632 AIRWAYS TRANSIT SER DUNDAS ON 85 00 76 84 HOLIDAY INN 2248 BURLINGTON ON 20 77 18 78 0
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