TENDER FOR SUPPLY OF COMPUTER HARDWARE
Contents
1. CPU Port Selection Front Panel Switches Hotkey Audio Port Selection Hotkey USB Port Selection Hotkey LEDs On Line 4 x Orange USB Link 4 x Green Console Connectors Keyboard 1 x USB Type A Mouse 1 x USB Type A Tender for Supply of computer hardware Page 26 Video 1 x HDB 15 female Audio 1xMini DINspeakerPort 1 x Mini DIN Microphone port Console PS 2 to USB 2x PS 2 for mouse and keyboard Adapter 1 x USB Type A CPU Connectors KVM data 4 x SPDB 15 female Audio 1xMini DINSpeakerPort 1 x Mini DIN Microphone port USB Peripherals 2 x USB Type A Firmware Upgrade 1 x RJ 11 socket Power Adapter 1 x DC SV jack Scan Interval 1 99 secs 5 secs default Maximum Video 2048 x 1536 Resolution Warranty Three years or manufacturer warranty whichever is longer 2 0 6 POWER DISTRIBUTION MODULE The power distribution unit could be installed as shown in the design layout or vertically along the cabinet as long as it meets the criteria below y The cable rating to the main UPS can support all the devices in the cabinet v The socket outlet supports British plugs 3 pin and must have a maximum of ten female 3 pin sockets v The electric cable to the Ups must be long enough at least 10M 3 core and terminated to a Circuit breaker in the main cabinet v A breaker to the device supply is in place 2 0 7 Router2. c Advance Payment Advance Payment is not applicable Tender for Supply of computer hardware Page 20 SECTION E SCHEDULE OF REQUIREMENTS TECHNICAL SPECIFICATIONS amp PRICE SCHEDULE 1 0 SCHEDULE OF REQUIREMENTS 1 1 Introduction KenGen has an integrated Plant Control SCADA and Plant Information system for the Seven Forks power stations and Turkwel power station The SCADA system acquires and exchange data with each of the power plant control systems and via the telecommunication links exchanges the acquired data with Kamburu Control Centre The SCADA system allows the remote control of the generators from Kamburu Control Centre as well as managing and displaying data from the power plants From other power plants KenGen has in place localized Distributed control systems DCS A Solution to relay DCS data to the Existing Plant information has been sought and can only be successful with the specified Hardware in place 1 2 Scope of Works The scope of work shall include Y Supply design and installation of the hardware as indicated in the technical specification section 1 3 v Supply of all the documentation and the recovery media for the assembled hardware The delivery H ware check list shall include Four 4 industrial computers Two 2 KVM switches Two 2 CISCO 3800 series routers Two 2 22U cabinets Two 2 17 TFT monitors Four 4 industrial switches Two 2 USB standard industrial Keyboards e Two 2 USB Mou
3. Attach certified copies of the following documents a Previous orders from companies supplied before b Certificate of Incorporation Registration c Tax Compliance Certificate for local suppliers d VAT Certificate for local suppliers e Audited Financial Statements Accounts for the last two 2 years f Valid Local Authority Trade License for local suppliers g The Power of Attorney h The Power of Attorney The above documents should be submitted if they are applicable to bidder
4. KenGen KENYA ELECTRICITY GENERATING COMPANY LIMITED KGN ERP PM 02 2011 Kenya Electricity Generating Company Limited Stima Plaza Kolobot Road Parklands P O BOX 47936 00100 NAIROBI Website www kengen co ke January 2011 TABLE OF CONTENTS SECTION A INVITATION TO TENDER SECTION B GENERAL INFORMATION SECTION C GENERAL CONDITION OF CONTRACT 15 SECTION D SPECIAL CONDITIONS OF CONTRACT 20 SECTION E TECHNICAL SPECIFICATIONS SCHEDULE OF REQUIREMENTS amp PRICE SCHEDULE 22 1 0 SCHEDULE OF REQUIREMENTS 2 Error Bookmark not defined 1 1 INTRODUCTION 21 1 2 SCOPE OF WORKS 21 2 0 TECHNICAL SPECIFICATIONS 23 2 1 CUSTOMS AND IMPORT DUTIES 29 2 2 SPARES DURING THE 36 MONTHS MAINTENANCE PERIOD 29 2 3 WARRANTIES 29 3 0 PRICE SCHEDULE 29 SECTION F TENDER FORM 31 SECTION G TENDER SECURITY FORM 32 SECTION H CONTRACT FORM 33 SECTION I PERFORMANCE SECURITY FORM 34 SECTION A INVITATION TO TENDER The Company invites sealed tenders from suppliers to Tender for Supply of computer hardware whose specifications are detailed in the Tender Documents Interested eligible candidates may obtain further information from and inspect the Tender Documents at the office of Supply Chain Manager Tel 254 020 3666000 Fax 254 020 3666200 Email pkimemia kengen co ke Ce ckiara kengen co ke jombongi kengen co ke W
5. in the form prescribed by Kenya Electricity Generating Company Limited 4 We agree to abide by this Tender for a period of 90 days from the date fixed for tender opening of the Instructions to tenderers and it shall remain binding upon us and may be accepted at any time before the expiration of that period 5 Until a formal Contract is prepared and executed this Tender together with your written acceptance thereof and your notification of award shall constitute a binding Contract between us 6 We understand that you are not bound to accept the lowest or any tender you may receive 7 We hereby declare that we have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt act with regard to this purchase Dated this day of 2011 signature in the capacity of Duly authorized to sign tender for and on behalf of _ Tender for Supply of computer hardware Page 31 SECTION G TENDER SECURITY FORM to be on letter head of the Bank Whereas e205 sce siuawesadaeresses debeed needesuadeus name of the tenderer hereinafter called the tenderer has submitted its tender dated date of submission of tender for the SUPPLY OF COMPUTER HARDWARE name and or description of the goods hereinafter called the Tender KNOW ALL PEOPLE by these presents that WE cesssoreas alosvanaceca onesapas dee alae aiatpua ceeds ate anes E tecas Sue teaesta a E SE OT de de
6. 1x Hard disks 2 off x 120 GB Pluggable SATA Hard Disk Drives configured for RAID 1 mirrored Optical drives DVD ROM DVD ROM CD RW DVD R RW Slots 6 x 2 x internal 4 x front Ambient temperature during Operation 5 40 C Support and Recovery Media To be provided Warranty 3 years warranty or manufacturer s warranty whichever is longer 2 0 4 INDUSTRIAL SWITCHES Quantity required 4 The industrial computers required must be rated to run 24 7 365 days a year to be for KenGen s control system The minimum specifications are as attached Item Minimum specs Ports network components Attachment of DTEs or 4 x RJ 45 sockets with MDI X pinning 10 100 Mbps half full duplex Tender for Supply of computer hardware Page 24 over twisted pair Connection of further 2 x 2 BFOC sockets network components 100 Mbps full duplex to 100BaseFX over FOC Connector for power 1 x 4 pin plug in terminal block supply Connector for signaling 1 x 2 pin plug in terminal block contact Electrical Data Power supply 2x24 VDC 18 32 V DC safety extra low voltage SELV Power loss at DC 24 V 4 2 W Current consumption at 175 mA rated voltage Overvoltage protection at PTC resettable fuse 0 6 A 60 V input Permitted Cable Lengths Network span parameter TP cable length 0 100m IE FC TP standard cable with IE FC RJ 45 plug 180 or
7. IE FC outlet RJ 45 with IE FC TP standard cable 0 90 m 10 m TP cord 0 85m IE FC TP marine trailing flexible with IE FC RJ 45 plug 180 or IE FC TP marine trailing flexible cable 0 75 m 10 m TP cord 0 3000 m Glass FOC 62 5 125 um or 50 125 um glass fiber lt 1 dB km at 1300 nm 600 MHz x km 6 dB max permitted FO cable attenuation with 7 3 dB link power margin Permitted Environmental Conditions EMC Operating temperature 0 C through 60 C Storage transport 40 C through 80 C temperature Relative humidity in lt 95 no condensation operation Tender for Supply of computer hardware Page 25 Operating altitude 2000 m at max 56 C ambient temperature 3000 m at max 50 C ambient temperature RF interference level EN 50081 2 Class A Degree of protection Tested to IP30 MTBF MTBF 53 84 years Construction Weight in g 780 Dimensions W x H x D in mm 60 x 125 x 124 Installation options Standard rail S7 300 standard rail Wall Mounting watranty Three years or manufacturer s warranty whichever is longer 2 0 5 KVM SWITCH Quantity required 2 The KVM switch required must be rated to run 24 7 365 days a year to be used for KenGen s control system The minimum specifications are as attached Item Minimum specs Computer Connections 4
8. and the presence or absence of requisite tender security and such other details as the Kenya Electricity Generating Company Limited at its discretion may consider appropriate will be announced at the opening 20 4 The Procuring entity will prepare minutes of the tender opening 21 Clarification of Tenders 21 1 To assist in the examination evaluation and comparison of tenders the Procuring entity may at its discretion ask the tenderer for a clarification of its tender The request for clarification and the response shall be in writing and no change in the prices or substance of the tender shall be sought offered or permitted 21 2 Any effort by the Tenderer to influence the Procuring entity in the Procuring entity s tender evaluation tender comparison or contract award decisions may result in the rejection of the Tenderers tender 22 Preliminary Examination 22 1 The Procuring entity will examine the tenders to determine whether they are complete whether any computational errors have been made whether required securities have been furnished whether the documents have been properly signed and whether the tenders are generally in order 22 2 Arithmetical errors will be rectified on the following basis If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected If the candidate does not a
9. be Delivered Duty Paid DDP to Stima Plaza For foreign suppliers prices indicated on the Price Schedule shall be Cost amp Freight CFR Prices quoted by the Tenderer shall be fixed during the term of the contract and not subject to variation on any account A tender submitted with an adjustable price quotation will be treated as non responsive and will be rejected pursuant to paragraph 22 Tender Currencies Prices shall be quoted in Kenya Shillings or in another freely convertible currency Tenderers Eligibility and Qualifications Pursuant to Section 1 the tenderer shall furnish as part of its tender documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if it s tender is accepted The documentary evidence of the tenderers eligibility to tender shall establish to the Procuring entity s satisfaction that the tenderer at the time of submission of its tender is from an eligible source country as defined under Section I The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall establish to the Procuring entity s satisfaction Tender for Supply of computer hardware Page 6 a That in the case of a tenderer offering to supply goods under the contract which the tenderer did not manufacture or otherwise produce the tenderer has been duly authorized by the goods Manufacturer or producer to supply the goods b
10. be substantially responsive and has been determined to be the lowest evaluated tender provided further that the tenderer is determined to be qualified to perform the contract satisfactorily Procuring entity s Right to Vary quantities The Procuring entity reserves the right at the time of contract award to increase or decrease the quantity of services originally specified in the Schedule of requirements without any change in unit price or other terms and conditions Procuring entity s Right to Accept or Reject Any or All Tenders The Procuring entity reserves the right to accept or reject any tender and to annul the tendering process and reject all tenders at any time prior to contract award without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for the Procuring entity s action Notification of Award Prior to the expiration of the period of tender validity the Procuring entity will notify the successful tenderer in writing that its tender has been accepted The notification of award will constitute the formation of the Contract Tender for Supply of computer hardware Page 12 29 3 Upon the successful Tenderer s furnishing of the performance security pursuant to paragraph 31 the Procuring entity will promptly notify each unsuccessful Tenderer and will discharge its tender security pursuant to paragraph 14 30 Signing of Co
11. INAL and COPY The envelopes shall then be sealed in an outer envelope 17 2 The inner and outer envelopes shall be addressed to the Procuring entity at the following address Company Secretary Legal amp Corporate Affairs Director Kenya Electricity Generating Company Limited 7 Floor Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI KENYA b Bear TENDER FOR SUPPLY OF COMPUTER HARDWARE the Invitation for tenders IFT and the words DO NOT OPEN BEFORE 17 3 The inner envelopes shall also indicate the name and address of the tenderer to enable the tender to be returned unopened in case it is declared late 17 4 If the outer envelope is not sealed and marked as required by paragraph 17 2 the Procuring entity will assume no responsibility for the tender s misplacement or premature opening 18 Deadline for Submission of Tenders 18 1 Tenders must be received by the Procuring entity at the address specified under paragraph 17 2 not later than 18 2 The Procuring entity may at its discretion extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 6 in which case all rights and obligations of the Procuring entity and candidates previously subject to the deadline will thereafter be subject to the deadline as extended 19 Modification and Withdrawal of Tenders 19 1 The tenderer may modify or withdraw its tender after the ten
12. That the tenderer has the financial technical and production capability necessary to perform the contract c That in the case of a tenderer not doing business within Kenya the tenderer is or will be if awarded the contract represented by an Agent in Kenya equipped and able to carry out the Tenderer s maintenance repair and spare parts stocking obligations prescribed in the Conditions of Contract and or Technical Specifications 13 Goods Eligibility Conformity to Tender Document 13 1 Pursuant Section I the tenderer shall furnish as part of its tender documents establishing the eligibility and conformity to the tender documents of all materials and spares which the tenderer proposes to use under the contract 13 2 The documentary evidence of the eligibility of the materials and spares shall consist of a statement in the Price Schedule of the country of origin of the materials and spares offered which shall be confirmed by a certificate of origin issued at the time of shipment 13 3 The documentary evidence of conformity of the materials and spares to the tender documents may be in the form of literature drawings and data and shall consist of a A detailed description of the essential technical and performance characteristics of goods b A clause by clause commentary on the Procuring entity s Technical Specifications demonstrating substantial responsiveness of the services to those specifications or a statement of de
13. as security for compliance with the Tenderer s performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the tenderer a guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the tenderer WOO atotal Of pons inicncexgiaaddeen sa sGrasedeunsexteeniseiesdodiakdssanieepeuiwersndegigdeuieees amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or argument any sum or sums within the limits o EEE oie spans T E eeine intone amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee is valid until the day of ___ 2011 Signature and seal of the Guarantors name of bank or financial institution address date N B This performance security should be in the letterhead of the guaranteeing Bank Tender for Supply of computer hardware Page 34 MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE Must be filled by all applicants or tenderers who choose to participate in this tender Name of Applicant S You are requested to give the particulars in Part 1 and either Part 2 a 2 b or 2 c whichever applies to your type of business Part 2 d to part 2 1 must be filled You are advised that giving wrong or false i
14. bove Any document other than the Contract itself enumerated in Clause 5 1 shall remain the property of KenGen and shall be returned all copies to KenGen on completion of the Supplier s performance obligations under the Contract if so required by KenGen Patent Rights Tender for Supply of computer hardware Page 14 6 1 7 1 dae 7 3 7 4 8 2 8 3 8 4 8 5 8 6 The Supplier shall indemnify KenGen against all third party claims of infringement of patent trademark or industrial design rights arising from use of the Goods or any part thereof in Kenya Performance Security Within fifteen 15 days after signing of the Contract award the Supplier shall furnish to KenGen the performance security in the amount specified in Special Conditions of Contract The proceeds of the performance security shall be payable to KenGen as compensation for any loss resulting from the Supplier s failure to complete its obligations under the Contract The performance security shall be denominated in the currency of the Contract or in a freely convertible currency acceptable to KenGen and shall be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad acceptable to KenGen in the form provided in the tender document The performance security will be discharged by KenGen and returned to the Supplier not later than thirty 30 days following the date of completi
15. ccept the correction of the errors its tender will be rejected and its tender Tender for Supply of computer hardware Page 10 security may be forfeited If there is a discrepancy between words and figures the amount in words will prevail 22 3 The Procuring entity may waive any minor informality or non conformity or irregularity in a tender which does not constitute a material deviation provided such waiver does not prejudice or affect the relative ranking of any tenderer 22 4 Prior to the detailed evaluation pursuant to paragraph 23 the Procuring entity will determine the substantial responsiveness of each tender to the tender documents For purposes of these paragraphs a substantially responsive tender is one which conforms to all the terms and conditions of the tender documents without material deviations The Procuring entity s determination of a tender s responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence 22 5 If a tender is not substantially responsive it will be rejected by the Procuring entity and may not subsequently be made responsive by the tenderer by correction of the nonconformity 23 Evaluation and Comparison of Tenders 23 1 The Procuring entity will evaluate and compare the tenders which have been determined to be substantially responsive pursuant to paragraph 22 23 2 The comparison shall be of the price to including all costs as well as duties and taxe
16. ces for the stipulated duration from the date of commencement hereinafter referred to as the term specified in the tender documents 1 2 Tenderers shall provide the qualification information statement that the tenderer including all members of a joint venture and subcontractors is not associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by the Procuring entity to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the services under this Invitation for tenders 1 3 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices 2 Eligible Service Agent 2 1 All consumable materials and spares used under the contract shall have their origin in eligible source countries 2 2 For purposes of this clause origin means the place where the materials are mined grown or produced Materials are produced through manufacturing processing or substantial and major assembly of components a commercially recognized product results that is substantially different in basic characteristics or in purpose or utility from its components 2 3 The origin of materials is distinct from the nationality of the tenderer 3 Cost of Tendering 3 1 The Tenderer shall bear all costs associated with the preparation and submission of its tender and the procuring enti
17. der s submission provided that written notice of the modification including substitution or withdrawal of the tenders is received by the Procuring prior to the deadline prescribed for submission of tenders 19 2 The Tenderer s modification or withdrawal notice shall be prepared sealed marked and dispatched in accordance with the provisions of paragraph 17 A withdrawal notice may Tender for Supply of computer hardware Page 9 also be sent by cable but followed by a signed confirmation copy postmarked no later than the deadline for submission of tenders 19 3 No tender may be modified after the deadline for submission of tenders 19 4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form Withdrawal of a tender during this interval may result in the Tenderer s forfeiture of its tender security pursuant to paragraph 14 7 Opening and Evaluation of Tenders 20 Opening of Tenders 20 1The Procuring entity will open all tenders in the presence of tenderers representatives who choose to attend on 1 February 2011 at 3 30 p m on 7 floor Executive Room Stima Plaza Phase III Kolobot Road Parklands 20 2The Tenderers representatives who are present shall sign a register evidencing their attendance 20 3 The Tenderers names tender modifications or withdrawals tender prices discounts
18. dertaken Yes No 000000 If Yes attach reference Name s et your Banker S caves sccieghuedaye dened r a es dnvatveiecteeeass BBP ANICH CS Sasa E EE eats a atte Aetna aioe Ae TeELNO Ses evcottet ete ran ott ols Part 2 a Sole Proprietors F l Mantis ro kuroso ean onnsa E aetna Aves anata eeadainoaedal eibia EE E EDAR EONA Nationality ernearen eie E E ie Country of Origin c cece POTUIZC TIS py CC LAT Coit irs A E E A ted em aaah ates dealt ae URE E EA Company Profile sv svssdvesast aur ateinatas Attach brochures or annual reports in case of public companies Part 2 b Partnerships Give details of partners as follows Full Name Nationality Citizenship Details Shares 1 2 3 4 Company Profile soci estannscesanacacsucvend Attach brochures Part 2 c Registered Company Private or PUDNC aane n a E Company Profile Attach brochures or annual reports in case of public companies State the nominal and issued capital of the Company Nominal K Shs a a as aaa AEA Gh ase uae Issued SNS h oina eran a a a a ea eaS List of top ten 10 shareholders and distribution of shareholding in the company Give details of all directors as follows Full Name Nationality Citizenship Details Shares AIWwWIN Part 2 d Debarment I We declare that I We have not been debarred from any procurement proces
19. e referred for resolution to formal mechanisms These mechanisms include but are not restricted to conciliation by a third party adjudication in an agreed national or international forum and or international arbitration 20 Language and Law 20 1 The language of the Contract and the law governing the Contract shall be English language and the Laws of Kenya respectively unless otherwise stated 21 Force Majeure 21 1 The Supplier shall not be liable for forfeiture of its performance security or termination for default if and to the extent that it s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure Tender for Supply of computer hardware Page 18 SECTION D SPECIAL CONDITIONS OF CONTRACT 1 Definitions a Goods means SUPPLY OF COMPUTER HARDWARE b The Procuring entity is Kenya Electricity Generating Company Limited of Stima Plaza Kolobot Road Parklands P O Box 47936 00100 GPO Nairobi Kenya and includes the Purchaser s legal representatives successors or Assigns 2 Applications 2 1 The following Special Conditions of Contract shall supplement the General Conditions of Contract Whenever there is a conflict the provisions herein shall prevail over those in the General Conditions of Contract 7 Performance Security 7 1 The Performance Security shall be in the amount of 10 of the total Contract Price 7 2 The Procuring Entity shal
20. ed by the parties including all attachments and appendices thereto and all documents incorporated by reference therein The Contract Price means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations The Supplier means the individual or firm supplying the goods under this Contract The Goods means all of the equipment machinery and or other materials which the Supplier is required to supply to KenGen under this Contract Application These General Conditions shall apply in all Contracts made by KenGen for the procurement of goods Country of Origin For purposes of this Clause origin means the place where the Goods were manufactured or produced The origin of the Goods is distinct from the nationality of the Supplier Standards The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications Use of Contract Documents and Information The Supplier shall not without KenGen s prior written consent disclose the Contract or any provision thereof or any specification plan drawing pattern sample or information furnished by or on behalf of KenGen in connection therewith to any person other than a person employed by the Supplier in the performance of the Contract The Supplier shall not without KenGen s prior written consent make use of any document or information enumerated in Clause 5 1 a
21. enGen b If the Supplier fails to perform any other obligation s under the Contract c If the Supplier in the judgment of KenGen has engaged in corrupt or fraudulent practices in competing for or in executing the Contract 17 2 In the event KenGen terminates the Contract in whole or in part it may procure upon such terms and in such manner as it deems appropriate Goods similar to those undelivered and the Supplier shall be liable to KenGen for any excess costs for such Goods 18 Liquidated Damages 18 1 If the Supplier fails to deliver the Goods within the period s specified in the Contract KenGen shall without prejudice to its other remedies under the Contract deduct from the Contract Price as liquidated damages a sum equivalent to 0 5 of the delivered price of the delayed Goods for each week of delay until actual delivery up to a maximum deduction of 10 of the delivered price of the delayed Goods After this KenGen may consider termination of the Contract Tender for Supply of computer hardware Page 17 19 Resolution of Disputes 19 1 KenGen and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract 19 2 If after thirty 30 days from the commencement of such informal negotiations both parties have been unable to resolve amicably a Contract dispute either party may require that the dispute b
22. ender 14 4 Any tender not secured in accordance with paragraph 14 1 and 14 3 will be rejected by the Procuring entity as non responsive pursuant to paragraph 22 14 5 Unsuccessful Tenderer s tender security will be discharged or returned as promptly as possible but not later than thirty 30 days after the expiration of the period of tender validity prescribed by the Procuring entity 14 6 The successful Tenderer s tender security will be discharged upon the tenderer signing the contract pursuant to paragraph 30 and furnishing the performance security pursuant to paragraph 31 14 7 The tender security may be forfeited a If a tenderer withdraws its tender during the period of tender validity specified by the procuring entity on the Tender Form or b Inthe case of a successful tenderer if the tenderer fails To sign the contract in accordance with paragraph 30 or i To furnish performance security in accordance with paragraph 31 15 Validity of Tenders 15 1 Tenders shall be evaluated and concluded within ninety 90 days however prices shall remain valid for 360 days or as specified in the tender documents after date of tender opening prescribed by the Procuring entity pursuant to paragraph 18 A tender valid for a shorter period shall be rejected by the Procuring entity as non responsive 15 2 In exceptional circumstances the Procuring entity may solicit the Tenderer s consent to an extension of the period of validi
23. ents subject to Pre Export Verification of Conformity PVoC to Standards Programme must obtain a Certificate of Conformity CoC issued by PvoC Country Tender for Supply of computer hardware Page 15 9 2 10 10 1 11 11 1 12 12 1 12 2 12 3 12 4 12 5 Offices Prior to shipment The Certificate is a mandatory Customs Clearance document in Kenya Consignments arriving at Kenyan Ports without this document will be denied entry into the Country Since PVoC is a conformity assessment process to verify that products imported to Kenya are in compliance with the applicable Kenya standards or approved equivalents regulations and technical requirements before shipment it is the sole responsibility of the supplier i e exporter to demonstrate the same and hence meet any associated costs of verification Packing The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Contract The packing marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract Delivery and Documents Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by KenGen in its Schedule of Requirements and the Special Conditions of Contract Insurance The Goods supplied under the Contract shall be fully
24. er s Signature The Mandatory Confidential Business Questionnaire attached shall be duly filled and signed by an authorized person and submitted with the bid This shall be used mainly on firms which have not had any similar business with KenGen in the past The Tenderer who will not meet the above technical requirements shall automatically be disqualified Tender for Supply of computer hardware Page 30 SECTION F TENDER FORM Date To Kenya Electricity Generating Company Stima Plaza Phase III Kolobot Road Parklands P O Box 47946 00100 NAIROBI Kenya Gentlemen and or Ladies 1 Having examined the tender documents including Addenda no s 64 the receipt of which is hereby duly acknowledged we the undersigned offer to tender for SUPPLY OF COMPUTER HARDWARE in conformity with the said tender documents for the sum aa See ee eee eee er ee ty ee ee ree eee ere re eer errr g ERTI EESE R TO PE lade RTO EERS total tender amount in words and figures or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender 2 We undertake if our Tender is accepted to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements 3 If our Tender is accepted we will obtain the guarantee of a bank in a sum equivalent to 10 percent of the Contract Price for the due performance of the Contract
25. ering giving receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution and 11 Fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring entity and includes collusive practice among tenderer prior to or after tender submission designed to establish tender prices at artificial non competitive levels and to deprive the Procuring entity of the benefits of free and open competition b Will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question c Will declare a firm ineligible either indefinitely or for a stated period of time to be awarded any contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing a contract 32 2 Furthermore tenderers shall be aware of the provision stated in the General Conditions of Contract Tender for Supply of computer hardware Page 13 a a b c 5 2 5 3 SECTION C GENERAL CONDITIONS OF CONTRACT Definitions In this Contract the following terms shall be interpreted as indicated The Contract means the agreement entered into between KenGen and the Supplier as recorded in the Contract Form sign
26. ers prescribed in the Tender Data Sheet Written copies of the Employer s response including an explanation of the query but without identifying the source of inquiry will be sent to all prospective Tenderers that have received the Tender documents 6 Amendment of Documents 6 1 At any time prior to the deadline for submission of tenders the Procuring entity for any reason whether at its own initiative or in response to a clarification requested by a prospective tenderer may modify the tender documents by amendment 6 2 All prospective candidates who have received the tender documents will be notified of the amendment in writing email in PDF format or by facsimile and such amendment will be binding on them 6 3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders the Procuring entity at its discretion may extend the deadline for the submission of tenders Preparation of Tenders 7 Language of Tender 7 1 The tender prepared by the tenderer as well as all correspondence and documents relating to the tender exchanged by the tenderer and the Procuring entity shall be written in English language provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case for purposes of interpretation of the tender the English transla
27. f the tender opening to the time the contract is awarded Any effort by a tenderer to influence the Procuring entity in its decisions on tender evaluation tender comparison or contract award may result in the rejection of the Tenderer s tender Award of Contract 25 25 1 25 2 25 3 26 26 1 27 27 1 28 28 1 29 29 1 29 2 Post qualification In the absence of pre qualification the Procuring entity will determine to its satisfaction whether the Tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily The determination will take into account the tenderer financial and technical capabilities It will be based upon an examination of the documentary evidence of the Tenderer s qualifications submitted by the tenderer pursuant to paragraph 12 3 as well as such other information as the Procuring entity deems necessary and appropriate An affirmative determination will be a prerequisite for award of the contract to the tenderer A negative determination will result in rejection of the Tenderer s tender in which event the Procuring entity will proceed to the next lowest evaluated tender to make a similar determination of that Tenderer s capabilities to perform satisfactorily Award Criteria Subject to paragraph 10 23 and 28 the Procuring entity will award the contract to the successful tenderer whose tender has been determined to
28. here the tender document may be collected upon payment of a non refundable fee of KShs 3 000 00 paid in cash or through a banker s cheque at any KenGen finance office The document can also be viewed and downloaded from the website www kengen co ke and the payment evidence MUST be submitted with the tender document Bidders who download the tender document from the website must forward their particulars immediately for records and any further tender clarifications and addenda and will be required to pay a reduced fee of KShs 2 000 00 Tenders MUST be accompanied by a security in the form and amount specified in the tender documents and must be submitted in a plain sealed envelope and marked TENDER FOR SUPPLY OF COMPUTER HARDWARE and addressed to Company Secretary Legal amp Corporate Affairs Director 7 Floor Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI On or before I February 2011 at 3 00 p m Tenders shall be opened on 1 February 2011 at 3 30 p m in the presence of the Tenderers representatives who choose to attend at Stima Plaza Phase II Executive committee room Fi floor at our Central Office SUPPLY CHAIN MANAGER Tender for Supply of computer hardware Page 3 SECTION B GENERAL INFORMATION INTRODUCTION 1 Eligible Tenderers 1 1 This Invitation for Tenders is open to all Tenderers eligible as described in the tender documents Successful tenderers shall provide the servi
29. insured against loss or damage incidental to manufacture or acquisition transportation storage and delivery in the manner specified in the Special Conditions of Contract Warranty The Supplier warrants that the Goods supplied under the Contract are new unused of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract The Supplier further warrants that all Goods supplied under this Contract shall have no defect arising from design materials workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country This warranty shall remain valid for twelve 12 months after the Goods or any portion thereof as the case may be have been delivered to and accepted at the final destination indicated in the Contract KenGen shall promptly notify the Supplier in writing of any claims arising under this warranty Upon receipt of such notice the Supplier shall within the period specified in Special Conditions of Contract and with all reasonable speed repair or replace the defective Goods or parts thereof without costs to KenGen If the Supplier having been notified fails to remedy the defect s within the period specified in Special Conditions of Contract within a reasonable period KenGen may proceed to take such remedial action as may be necessary at the Supp
30. k charges incurred in their country while KenGen shall meet those incurred in Kenya Any extension and or amendment charges and other costs that may result from the Supplier s delays requests mistakes or occasioned howsoever by the Supplier hall be to the Beneficiary s account i The maximum number of LC extensions shall be limited to a maximum of ii Gii Gv v vi two 2 only but not exceeding one quarter 3 months each at the cost of the beneficiary Should the Supplier require a confirmed LC then all confirmation and any other related charges levied by both the Supplier s and Procuring Entity s bank shall be to the Beneficiary s account The LC shall be opened only for the specific Order within the validity period of the contract LCs shall be partial for partial deliveries or full for one delivery as per the contract The Supplier shall be required to submit a proforma invoice for each lot or schedule for use in the placement of order and opening of the LC The Proforma Invoice shall be on total Cost and Freight CFR basis showing the freight charges separately from the Free on Board FOB cost KenGen will meet the Freight Insurance cost A copy of the Performance Security stamped and certified as authentic by the Procuring entity whose expiry date should not be less than 30 days from the L C expiry date shall form part of the documents to be presented to the Bank before any payment is made
31. l not be required to demonstrate the loss it has suffered 7 3 Performance Security shall be valid for a minimum of 60 days after shipment in case of Foreign suppliers and a minimum of 30 days after delivery in case of Local Suppliers 7 4 Performance Security for Foreign Suppliers shall be discharged by the Procuring Entity and returned to the Suppliers not earlier than 60 days after the date of shipment For Local Suppliers it shall be discharged after proof of satisfactory delivery and acceptance of the goods under the contract 12 Payment The credit period shall be 12 1 a For local suppliers Kenya Electricity Generating Company s payment terms are 30 days upon receipt of certified invoices and delivery notes confirming that the invoiced material has been delivered and is in accordance with the contract b For overseas suppliers payments shall be effected upon presentation of a complete set of shipping documents to the advising bank as will be stipulated in the Letter of Credit LC 12 2 a For Local Suppliers Payment shall be made through Kenya Electricity Generating Company s cheque or telegraphic transfer for the amount of contract The terms shall be Tender for Supply of computer hardware Page 19 G Strictly Delivered and Duty Paid DDP to KenGen stores b For Foreign Suppliers Payment shall be through an LC under the following conditions i ii The supplier shall be required to meet all LC ban
32. lier s risk and expense and without prejudice to any other rights which KenGen may have against the Tender for Supply of computer hardware Page 16 Supplier under the Contract 13 Payment 13 1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in Special Conditions of Contract 13 2 Payments shall be made promptly by KenGen as specified in the Contract 14 Prices 14 1 Prices charged by the Supplier for Goods delivered under the Contract shall not with the exception of any price adjustments authorized in Special Conditions of Contract vary from the prices quoted by the Supplier in its tender 15 Assignment 15 1 The Supplier shall not assign in whole or in part its obligations to perform under this Contract except with KenGen s prior written consent 16 Subcontracts 16 1 The Supplier shall notify KenGen in writing of all subcontracts awarded under this Contract if not already specified in the tender Such notification in the original tender or later shall not relieve the Supplier from any liability or obligation under the Contract 17 Termination for Default 17 1 KenGen may without prejudice to any other remedy for breach of Contract by written notice of default sent to the Supplier terminate this Contract in whole or in part a If the Supplier fails to deliver the Goods within the period s specified in the Contract or within any extension thereof granted by K
33. nformation on this Form will lead to automatic disqualification termination of your business proposal at your cost Part 1 General BUSINESS Names scarcer aisha sui Amare EA T hima e dnaat id cone ee heen agenda sy Certificate of Incorporation Registration No c eceeeeeee ene eeees Location of business premises COUNTY 5 x203 A ans E GEENEN Physical address 42 c5305 510s csddeabeaeeteareses TOW erore paa i Ee OE T AS Buildin ia n aa E e Floor ea rra R E E putea Plot Nonnea Streety Onde corteueaiec te aust tlt teen chk aS EE Postal Address 0cceceeeeee ees Postal Country COdG e cenuersenarnenuaasemuce an Telephone NG Sc ccccecrecpdesencetaecadnacacateeasieaaaes Fax INO Sipcc tars eE E REE AIN E mail address ass isso cidade tees Nia Meabiasdtecane WEDSILCS vedas hetwiisweddedbesemaweteeteponaineedes Contact PersGn Full Namesy osanna arint iene a E EE E R E aai Dieet WMeOBIIEANG Gates a e a ae hs a e a a AS aa aE Title siieu anaa Ea Power of Attorney Yes No If Yes attach written document Nature of Business Indicate whether manufacturer distributor etc 0 6 ccc cece teen eens Applicable to Local suppliers only Local Authority Trading License No 0ee ees Expiry Date ccosvniisncccedes Valice Added Tax NOn is artes Sach tte A OE A EO E O A E Value of the largest single assignment you have undertaken to date US KShs Was this successfully un
34. ntract 30 1 At the same time as the Procuring entity notifies the successful tenderer that its tender has been accepted the Procuring entity will send the tenderer the Contract Form provided in the tender documents incorporating all agreements between the parties 30 2 Within fifteen 15 days of receipt of the Contract Form the successful tenderer shall sign and date the contract and return it to the Procuring entity 31 Performance Security 31 1 Within fifteen 15 days of the receipt of notification of award from the Procuring entity the successful tenderer shall furnish the performance security in accordance with the Conditions of Contract in the Performance Security Form provided in the tender documents or in another form acceptable to the Procuring entity 31 2 Failure of the successful tenderer to comply with the requirement of paragraph 30 or paragraph 31 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security in which event the Procuring entity may make the award to the next lowest evaluated Candidate or call for new tenders 32 Corrupt Fraudulent Practices 32 1 The Procuring entity requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts In pursuance of this policy the Procuring entity a Defines for the purposes of this provision the terms set forth below as follows i Corrupt practice means the off
35. on of the Supplier s performance obligations under the Contract including any warranty obligations under the Contract Inspection and Tests KenGen or its representative shall have the right to inspect and or to test the Goods to confirm their conformity to the Contract specifications KenGen shall notify the Supplier in writing in a timely manner of the identity of any representatives retained for these purposes The inspections and tests may be conducted on the premises of the Supplier or its subcontractor s at point of delivery and or at the Goods final destination If conducted on the premises of the Supplier or its subcontractor s all reasonable facilities and assistance including access to drawings and production data shall be furnished to the inspectors at no charge to KenGen Should any inspected or tested Goods fail to conform to the Specifications KenGen may reject the Goods and the Supplier shall either replace the rejected Goods or make alterations necessary to meet specification requirements free of cost to KenGen KenGen s right to inspect test and where necessary reject the Goods after the Goods arrival shall in no way be limited or waived by reason of the Goods having previously been inspected tested and passed by KenGen or its representative prior to the Goods delivery Nothing in Clause 8 shall in any way release the Supplier from any warranty or other obligations under this Contract All consignm
36. ovenants with the Procuring entity to provide the goods and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Procuring entity hereby covenants to pay the tenderer in consideration of the provision of the goods and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed sealed delivered by the for the Procuring entity Signed sealed delivered by the for the tenderer in the presence of Tender for Supply of computer hardware Page 33 SECTION I PERFORMANCE SECURITY FORM to be on letter head of the Bank To Kenya Electricity Generating Company Limited Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI KENYA WHEREAS cscnctedesendsguessegsioesenedeansnnssesecs name of tenderer hereinafter called the tenderer has undertaken in pursuance of Contract No reference number of the contract dated 2011 to SUPPLY OF COMPUTER HARDWARE hereinafter called the Contract AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you with a bank guarantee by a reputable bank for the sum specified therein
37. reach the Bank not later than the above date Signature of the bank Tender for Supply of computer hardware Page 32 SECTION H CONTRACT FORM THIS AGREEMENT made the day of 2011 between Kenya Electricity Generating Company Limited of Kenya hereinafter called the Procuring entity of the one part and o EES City and country of tenderer Hereinafter called the tenderer of the other part WHEREAS the Procuring entity invited tenders for certain goods viz SUPPLY OF COMPUTER HARDWARE and has accepted a tender by the tenderer for the supply of those goods in the sum OT ciapcsaacseaysaneadianssennpensaneeaedancienontavauecsen Contract price in words and figures Hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 2 The following documents shall be deemed to form and be read and construed as part of this Agreement viz a the Tender Form and the Price Schedule submitted by the tenderer b the Schedule of Requirements c the Technical Specifications d the General Conditions of Contract e the Special Conditions of Contract and f The Procuring entity s Notification of Award 3 In consideration of the payments to be made by the Procuring entity to the tenderer as hereinafter mentioned the tenderer hereby c
38. s The routers to be supplied are strictly Cisco routers 2811 integrated services routers Tender for Supply of computer hardware 2 0 8 17 branded Industrial TFT desktop monitors Quantity required 2 The industrial monitors required must be rated 24 7 365 days a year to be used for KenGen s control system The monitors must be compatible with the supplied Industrial computers and must meet the following minimum specs Item Minimum specs Display 17 LCD monitor Panel type TFT active Mounting Option Desktop Resolution VGA to SXGA Max Resolution 1280x1024 Pixel Pitch 0 264 H x 0 264 V Viewing Angle Horizontal 160 Vertical 150 Contrast Ratio 350 1 Brightness 300 cd m2 Video Input e Analog 0 7V p p NTSC PAL e VGA video via female 15 pin HD connector e DVI video via female DVI D Single Link connector Life of Light Source 40 000 hrs Colors Supported 16 7 million Operating temperature 32 F to 104 F 0 C to 40 C adapter Cables Includes 6 foot VGA and 6 5 foot DVI video cable AC input 110 or 220 VAC at 50 or 60 Hz via AC Tender for Supply of computer hardware Page 28 Power consumption 35W MTBF 36 927 hrs Dimensions 16x2 8x12 8 Warranty At Least three years or manufacturer warranty whichever is longer NB For all the listed items the bidder shall forward the manufacturer s broch
39. s payable on all the materials to be used in the provision of the services 23 3 The Procuring entity s evaluation of a tender will take into account in addition to the tender price the following factors in the manner and to the extent indicated in paragraph 23 4 and in the technical specifications a One year delivery plan proposed in the tender b Manufacturers Authorization Form c Deviations in payment schedule from that specified in the Special Conditions of Contract 23 4 Pursuant to paragraph 23 3 the following evaluation methods will be applied a Delivery Schedule The Procuring entity requires that the goods under the Invitation for Tenders shall be delivered at the time specified in the Schedule of Requirements b Deviation in payment schedule Tenderers shall state their tender price for the payment on a schedule outlined in the special conditions of contract Tenders will be evaluated on the basis of this base price Tenderers are however permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule The Procuring entity may consider the alternative payment schedule offered by the selected tenderer 24 Contacting the Procuring entity Tender for Supply of computer hardware Page 11 24 1 24 2 Subject to paragraph 21 no tenderer shall contact the Procuring entity on any matter relating to its tender from the time o
40. s and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions FOIL NaMES a tccneouccanatmn e E aa BION AMC sc tor aE E a TA es Dated this nisi ireren o aA AA EO day Of erosen d aar E R 2011 Fn THE CAP ACILY Of 53 searing anes o anA ETAT E A AA A AEE Duly authorized to sign Tender for and on behalf of 0c cee eee eee ce nent eneee eee e enone Part 2 e Criminal Offence I We Name s of Director s GL E ENAA E A EA EA E EE Have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three 3 years preceding the commencement of procurement proceedings SIGUE sscscianed saves Lebel ranueraudy Sovaesoa A 2 eee ru seals co ch eyycaude ES Forand n behalf of Wy Sty eree aeea a e can aad antsy econ aE A cee magia TRE CAPACITY of Aeae aE E E TN E tas klar E a dean a Nor a as Dated this nisto ereina eaaa E E day OPa aR ERE EEAS 2011 Suppliers Company s Official Rubber Stamp 0 60 ccc cece cece ence eee e eee eee ene een e es Part 2 f Conflict of Interest I We the undersigned state that I We have no conflict of interest in relation to this procurement Fotandombehalt of M S ssc ice Nave a dash EE ce ay auc cee av AEE es a eas Tn TAS Cap ae ye w
41. se The delivery of documentation shall include and not limited to e Operations and user manual in English language e Engineering and maintenance manual e Drawings e Configuration manuals 1 2 1 ACCEPTANCE BEFORE DELIVERLY a Client representatives shall make a visit to the vendor to inspect and assess the functionality of the assembled hardware The cost of visit shall be borne by the Client Tender for Supply of computer hardware Page 21 b The contractor s test schedule shall include comprehensive checklist for all the stated hardware functionality and confirmation of the OEM license certificates c Preliminary tests shall include v Inspection of change over between the industrial computers using the KVM switch and correct functionality of the input devises Y Proof of correct connection and neat tidy arrangement of cables 1 2 2 DELIVERLY The contractor shall execute the scope not later than three weeks 21 days after the tender award and signing of the contract 2 0 TECHNICAL SPECIFICATIONS 2 0 1 22U CABINET Quantity required 2 The 22u cabinet must meet the following specifications and is the one to be used to assemble the devices as stated Blanking for the unoccupied spaces shall be provided for both the front and the back side of the cabinet Item Part Minimum specs 1 Size 22u 600mmX900mmX1 166mm WxDxH 3 Colour Smooth Spray with black finish 4 Front and rear Perforated and lockable wi
42. th keys doors 5 Material Steel 6 cooling Fan with vent guard and air filter 7 Earth line To be included 8 Cable entrance Bottom and top vent with adjustable openings 9 Keyboard tray Sliding keyboard tray 900m deep 2 0 2 ASSEMBLY The assembly of the devices shall be done as per the given specifications of the H ware and in accordance with the attached sketch see sketch1 Tender for Supply of computer hardware Page 22 Sketch Power distribution units KVM switch gi e ii w w Industrial e computers e Rouer KT Keyboard tray 2 0 3 INDUSTRIAL COMPUTERS Quantity required 4 The industrial computers required must be rated to run 24 7 365 days a year to be used for KenGen s control system The minimum specifications are as attached Item Minimum specs Construction type 19 rack 4 height units Processor Intel Pentium 4 551 3 4 GHz 800 MHz FSB Main Memory 1GB Spare slots for expansions 4 x PCI long 1 x PCI Express x16 2 x PCI Express x1 Graphics on board Tender for Supply of computer hardware Page 23 Operating system Windows XP Professional Multi language PROFIBUS MPI 12 Mbit s compatible to CP 5611 optional Ethernet 2 x 10 100 1000 Mbit s Monitor 17 TFT monitor Keyboard amp Mouse USB USB 6 x USB 2 0 high current of which 2 x front optional Audio Yes VGA card
43. tion shall govern 8 Documents Comprising the Tender 8 1 The tender prepared by the tenderer shall comprise the following components Tender for Supply of computer hardware Page 5 a b c d 9 1 10 10 1 10 2 10 3 10 4 10 5 11 11 1 12 12 1 12 2 12 3 A tender Form and a Price Schedule completed in accordance with paragraph 9 10 and 11 below Documentary evidence established in accordance with paragraph 12 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted Documentary evidence established in accordance with paragraph 13 that the materials and spares to be used by the tenderer for the services contract conform to the tender documents and Tender security furnished is in accordance with paragraph 14 Tender Form The tenderer shall complete the Tender Form and the appropriate Price Schedule furnished in the tender documents indicating the services to be performed a brief description of the materials and spares their country of origin quantity and prices Tender Prices The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of the services it proposes to provide under the contract Prices indicated on the Price Schedule shall be the cost of the services quoted including all customs duties and VAT and other payables For local suppliers prices indicated on the Price Schedule shall
44. ty The request and the responses thereto shall be made in writing The tender security provided under paragraph 14 shall also be suitably extended A tenderer may refuse the request without forfeiting its tender security A tenderer granting the request will not be required nor permitted to modify its tender 16 Format and Signing of Tender 16 1 The tenderer shall prepare THREE 3 copies of the tender clearly marking each ORIGINAL TENDER and COPIES OF TENDER as appropriate In the event of any discrepancy between them the original shall govern 16 2 The original and all copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract The latter authorization shall be indicated by written power of attorney accompanying the tender All pages of the tender except for un amended printed literature Tender for Supply of computer hardware Page 8 shall be initialed by the person or persons signing the tender 16 3 The tender shall have no interlineations erasures or overwriting except as necessary to correct errors made by the tenderer in which case such corrections shall be initialed by the person or persons signing the tender Submission of Tenders 17 Sealing and Marking of Tenders 17 1 The tenderer shall seal the original and each copy of the tender in separate envelopes duly marking the envelopes as ORIG
45. ty will in no case be responsible or liable for those costs regardless of the conduct or outcome of the tendering process The Tender Document 4 Contents 4 1 The tender document comprises the documents listed below and addenda issued in accordance with clause 6 of these instructions to tenders i Invitation for Tenders 11 General information Tender for Supply of computer hardware Page 4 iii General Conditions of Contract iv Special Conditions of Contract vi Schedule of requirements Technical Specifications and price schedule viii Tender Security Form ix Contract Form x Performance Security Form 4 2 The Tenderer is expected to examine all instructions forms terms and specifications in the tender documents Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderer s risk and may result in the rejection of its tender 5 Clarification of Documents 5 1 A prospective Tenderer requiring any clarification of the Tender documents may notify the Employer in writing or by cable hereinafter the term cable is deemed to include telex and facsimile at the Employer s address indicated in Tender Data Sheet The Employer will respond in writing to any request for clarification of the Tender documents which it receives no later than Five 5 days prior to the deadline for the submission of Tend
46. ure detailing performance and technical specifications 2 1 CUSTOMS AND IMPORT DUTIES For the purpose of this Contract the Contractor will clear and pay at port of entry all the Custom duty and taxes and deliver the materials to site 2 2 SPARES DURING THE 36 MONTHS MAINTENANCE PERIOD It is a condition of this contract that all malfunctioning items during the maintenance period to start after the delivery date of all the H ware shall be replaced by the Contractor at his her own cost provided that defects are not as a result of the Client s negligence If the H ware fails within this period the contractor shall replace the same with a new one and the watranty period for the new h ware shall commence immediately 2 3 WARRANTIES The Hardware will be guaranteed for 3 years after delivery 3 0 PRICE SCHEDULES TENDER ITEM ITEM DESCRIPTION UNIT TOTAL PRICE Ksh Ksh 2 0 1 22U Cabinets 2 0 2 Assembly charges 2 0 3 Industrial computers 2 0 4 Industrial switches 2 0 5 KVM switches 2 0 7 Cisco routers 2811 integrated services router series 2 0 8 17 Branded industrial TFT desktop monitors TOTAL COST Discount Total cost Less discount Tender for Supply of computer hardware Page 29 Warranty Period Industrial computers KVM switches Cisco routers Industrial monitors Industrial switches Delivery Period Tenderer s Name Tender
47. vedandha asada E O ex taaennceranciaies Having our registered office at Speen ete eee Hereinafter called the Bank are bound unto Kenya Electricity Generating Company KenGen hereinafter called the Procuring entity in the sum of For which payment well and truly to be made to the said Procuring entity the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 2011 THE CONDITIONS of this obligation are 1 If the tenderer withdraws its Tender during the period of tender validity specified by the tenderer on the Tender Form or 2 If the tenderer having been notified of the acceptance of its Tender by the Procuring entity during the period of tender validity a fails or refuses to execute the Contract Form if required or b fails or refuses to furnish the performance security in accordance with the Instructions to tenderers We undertake to pay to the Procuring entity up to the above amount upon receipt of its first written demand without the Procuring entity having to substantiate its demand provided that in its demand the Procuring entity will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including thirty 30 days after the period of tender validity and any demand in respect thereof should
48. viations and exceptions to the provisions of the Technical Specifications 13 4 For purposes of the commentary to be furnished pursuant to paragraph 13 3 b above the tenderer shall note that standards for workmanship material and equipment as well as references to brand names or catalogue numbers designated by the Procurement entity in its Technical Specifications are intended to be descriptive only and not restrictive The tenderer may substitute alternative standards brand names and or catalogue numbers in its tender provided that it demonstrates to the Procurement entity s satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications 14 Tender Security 14 1 The tenderer shall furnish as part of its tender a tender security in the amount of 10 of the total tender price 14 2 The tender security is required to protect the Procuring entity against the risk of Tenderer s conduct which would warrant the security s forfeiture pursuant to paragraph 14 7 14 3 The tender security shall be denominated in Kenya Shillings or in another freely convertible currency and shall be in the form of a bank guarantee or a bank draft issued by Tender for Supply of computer hardware Page 7 a reputable bank located in Kenya or abroad in the form provided in the tender documents or another form acceptable to the Procuring entity and valid for thirty 30 days beyond the validity of the t
49. y ec answracasiardniacde nse wesc ain A e aE nsec A E O dea doaee ony Dated this a2recaeathariavease teria day OP alee ise E EE etsy T E es 2011 Part 2 g Interest in the Firm Is there any person persons in KenGen or any other public institution that has interest in the Firm Yes NO tics oe isan e Seacsdaees Delete as necessary Institution Title Signature Date 1 2 3 4 Part 2 h Experience Please list here below similar projects accomplished or companies clients you have supplied with similar items or equipments in the last two 2 years Company Country Contract Order Value Contact E mail Cell Name No person address phone Full No Names 1 2 3 Note The contact person should be at the level of director Part 2 i Declaration I We the undersigned state and declare that the above information is correct and that I We give Procurement Entity authority to seek any other references concerning my our company from whatever sources deemed relevant e g Office of the Registrar of Companies Bankers etc Full names BST PRA NIE soa ath ess colada itch ie ate lat wn cede ete nana ee tat EA eat att tal ae alter ath 3 Porand on behalf of MUS iw ceccct aus EE E E A a a Inthe capacity Ofe riue ean ie Chivas a T R EE E AA ETA E EKN Dated TiS ss raroa snn terito nnetse day of airu aae r AEE 2011 Attach proof of citizenship
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