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1. Organic Nitrogen Field Date Date RateTotal N Man Nitrogen Rate Total N Limit Applied Crop Sown Description kg haApplied Ref Analysis HaApplied 250 Comment 22 02 09 Grass under 5 years 01 01 09 Ammonium Nitrate 116 71 237 33 31 03 09 Grass under 5 years 01 01 09 20 10 10 23343 28338 Limit 260 00 Actual N 5 78 Total N 520 71 EN13 SL 6 97 Ha NO 33710 43965 6 97 Ha SS Inorganic Nitrogen Organic Nitrogen Field Date Date RateTotal N Man Nitrogen Rate Total N Limit Applied Crop sown Description kg haApplied Ref Analysis HaApplied 250 Comment 22 02 09 Grass under 5 years 01 01 09 Ammonium Nitrate 116 71 27252 31 03 09 Grass under 5 years 01 01 09 20 10 10 23343 325 40 Limit 260 00 Actual N 85 78 Total N 597 92 EN16 SL 15 45Ha NO 33974 44125 15 45Ha See Sere Inorganic Nitrogen Organic Nitrogen Field Date Date RateTotal N Man Nitrogen Rate Total N Limit Applied Crop Sown Description kg haApplied Ref Analysis HaApplied 250 Comment 22 02 09 Grass under 5 years 01 01 09 Ammonium Witrate 116 71 604 08 31 03 09 Grass under 5 years 01 01 09 20 10 10 23343 721 29 Limit 260 00 Actual N 85 18 Total N 1325 37 Total Grass under 5 years N max 22276 80 Total N 4936 03 Spring Barley 4 ol Each field is shown with its applications the Inorganic Nitrogen application 1s calculated and compared with the field limit All Nitrogen for the fields growing the same crop is totaled
2. NVZ Reports The options are 1 Field Reports 2 Operation Reports 3 Stock Reports 4 Code Lists 5 Commodity Costing 6 IACS Listing 7 NVZ Reporting 8 Selective Reporting Eas Field Reports Ea Operation Reports Stock Reports Code Lists 2 Commodity Costings IACS Reports INV Reports J Selective Reporting Reports on the field details the crops allocated to them and the field events entered Reports of completed and planned operations Reports on Stock Items availability and usage The Codes as set up in the Business Parameters Reports on where commodities have been used It allows for costings of inputs with regard to particular Varieties Crops Fields etc Reports on fields by IACS class and forage areas Reports and calculations for the NVZ regulations Reports set up and defined by you to get the what you want out of the system 64 Common to all Screen reports are some Button Controls on the Screen Display e 5 1 my 100 BusinessObjects High End Farm Date 20 03 09 Field Summary Page 1 of 1 Harvest Year 2009 Field Name SE Second Area Date Year Crop Variety 01 a 01 01 09 2009 Grass over 5 years 02 6 22 01 01 09 2009 Grass under 5 years 01 01 09 2009 Other Land Field_Records Field Size Number The button at the top left exports the displayed report to file This may then be imported into other applications Next from the left is
3. Details Date Comment tems Selected Available Total 7 By Category Fertiliser 1 2 3 Tonnes Enter the date to Update to Usually the date of a Stock Take Select the category to update You will be given a list of all items in that category Individual gives all items regardless of category Items can be select by clicking on them to highlight click save to update Should you wish to update all Stock items click Select All the items will be highlighted Click Save to update Individual items can be taken off the list by Clicking on them to remove the highlight After a general stock update it is best to take a stock listing If the stock shown is not the actual Stock in the Store on the given date then the Stock Item Record has to amended This can happen when Usage has not been accurately recorded Rates may have been used instead of Quantities If there are large differences it suggests that something has been missed either a stock receipt or some completed operation 63 CHAPTER 8 REPORTS This chapter describes how to get your information out of the system in a form you will find useful hal CROPdata Arable Management System High End Farm File Utilities Help ah y E E Field Records 60 23 Field Events 60 23 Field Operations H E Stock Records H Stock Events H E Maintenance Routines BG NVZ 19 Field Reports 9 Stock Reports 3 Commodity Costings E IACS Reports
4. From the recording point of view the Cropdata system requires no more daily input than you would enter into manual field recording sheets Initially there is a bit of work involved in setting up the system with stock crop variety and field information unique to your farm Day to day entry of stock purchased and the recording of usage on the fields will produce all of the basic information you will require thereafter Operating at this level the system is simply a stock record and field costing system You can extend this further if you wish Entry of observations will give you a field diary Schedules can be planned in advance for budgeting purposes to work out stock requirements and to print out work sheets Any number of soil sample results limings and eelworm test results can be stored for each field I 3 The information it can provide Run at it s simplest the system will provide a gross margin per field and a stock on hand list You can however run it at much more detailed levels Full Stock auditing is available to give you an exact trace of where each item came from and where and when it was used The Observation section can be used to give a complete field diary The Planning section can be used to budget costs and physical quantities It will also provide stock Requirement Sheets for specific time periods Job Lists and Job Sheets can be given to operators as instruction and returned as input documents be The r
5. Sub Field Not available when entering a new main field Used to identify part fields when splitting main fields Type Can be either Current or Non Current Non Current fields are those which are no longer used They may be fields that have been amalgamated sold or no longer cropped for some reason Their histories are all retained but are not shown in current reports Size The nominal O S area of the field Second Units An alternative unit of measure as set up in Chapter 1 Section 2 1 Second Size The number of the second units in the Field O S Number The Ordnance Survey Number of the field O S Map Sheet The sheet number of the map for this field Holdings The holdings this field is on Comment Free space for your own comment on this field Click on Save on the Bottom Button Bar to store this detail Other details of the field s record can now be accessed by clicking on the tabs along the top These details are not required at start up It is however necessary to enter the current crop details before any operations can be recorded and this is best done at this stage This routine is explained later in this chapter 30 3 2 Create a New Sub Field If there are fields which are split in a particular year two or more crops or part in set aside then Sub Fields have to be created dst Add Field Please select whether you wish to create a new Field or a Sub Field of an existing Field Field Sub Field F
6. cropcata Field Recording System Reference Manual Version 8 0 Documentation and Software by farmdata Limited 1998 2009 farmdata Limited Copyright Information 1998 2009 Farmdata Limited Westertown Rothienorman Aberdeenshire AB51 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but not limited to any damages assessed against or paid by you to any third party arising out of the use inab
7. 34 5 N Add Price 319 00 H Tonnes Comment Stock 12300 Tonnes Fields Harvest Year Selected Available Total E Ey Holding High End Farm 2009 2 15 17 Grass over 5 years Grass under 5 years Other Land Winter Barley Grass under 5 years Grass under 5 years Roads Yards and Buildin Grass under 5 years Grass under 5 years Winter Barley Winter Wheat Winter Wheat Enter the Date the operation was done Pick the Category you wish from the list The list is obtained by clicking on the small box with the arrow at the end of the Category field The individual Item from within that category is selected in the same way Selecting None as the Category give a list of all Items regardless of category Stock can be used before it is entered in Stock Receipts the stock level will run at a negative level Select Rate or Total Only one of these options can be selected Rate would be entered as the Rate per Hectare at which the item was applied Total is the total amount of the item used for the applications Using Total gives a more accurate control of Stock Comment can be anything you wish to record against the application Select Holding to get a list of fields on that particular holding Do not select holding to get all the fields Select the Harvest Year The default Harvest Year as set in the Business Parameters is displayed Each field will have several crops after a number of years This Year determin
8. CHAPTER 3 3 1 322 CHAPTER 4 4 1 aD a MN m W UY UY UY W GW QU Ww UY UY W Uy Uy QU ee ee ES NN 6 What the System does rocuicosdadidaia 05404009406 da 6 The information it needs 0 0 cee eee eee 6 The information it can provide 00 cee eee eee 6 Finding your way around 0 cee eee eee eee 7 Eyonu cer SUCK sun dad eee ees ee es 7 WO Sin this Mantal 25 ce es dyes Be sh te ea tidad 8 MAINTENANCE ea aut Generates daa daa ae Gee 9 Business Parameters i i201 stot deeantadsodaacidasaagen 10 BUSINESS aise stake areas uae ga meee wes 10 E PP e aa ays oman e em ms Sunes ae 11 ATCAS ua EA EA A RANAS 12 COP Ode acaso 13 o edi e e 16 Observation Codes 03 0 AR eRe RARE SS eH 17 Operation Categories a0y ii veeds see vweaee dwweke eee 18 Operation Ode soca vanes cd ratos bein vane dao os 19 Lai E E ere ste are rar ea Oa re eT RG en err ar 19 IN AIC EC Sa ah E E E E re do ee 20 NZ asas ads dhe seas eas da 21 PROV USTIM CIS ens tido ibas desa a hl Se atin Ge detent 21 EXCITA Ode aio dla ae ra es dee ean we see 21 Excreted NimOeen e224 5 ot cane ok eee iaa 22 FYM amp Sluiry CodeS potro bd es 23 FYM amp Slurry Production o o o oooooooooooo 24 Grassland Management 0 0 cee eee eee 26 Livestock Manure Codes 0 00 e cece eee 27 Organic Manure Movements 0 000 eeeeee 28 FIELD RECORDS e g sae celta tok AOR dd Rah Sa OER
9. 1 3 1 Areas 3 Area Codes Sox Description Tunnels Omit this Area Code from Occurrences Save New Delete Find Next Previous Exit Help These are the units which can be used as Secondary areas within a field They are not generally used in field scale agriculture but rather in horticulture where detailed costing on a particular scale is required To create a new area click New fill in the code you wish Tab to Description Field fill in Description and click Save You may not delete a code which is already in use 12 Loz Crop Codes Crops Autumn N Spring N Adjustments Winter Rain Code WW Description Winter Wheat Type Cereals h Residue Group 1 Standard Yield 8 00 Tonnes Ha Expected Yield 8 50 Tonnes Ha Additional Nitrogen 20 00 Kg Ha for Yields gt Standard 7 Omit this Crop Code from Occurrences Save New Delete ena Next Previous Exit Help This is the list of crops you grow on your farm The program has a preset list This is based on the list in the IACS explanatory booklet This can be changed to your own specification if you wish To add a new crop click New and enter the code description and crop class crop class relates to IACS classification Then click Save Type Indicates the IACS Classification of the crop Residue Group This used for NVZ reporting and calculation Set the r
10. 4 Obervations Any observations can be recorded here pale Observations L Details Date 13 11 2008 Orem Comment Fields Harvest Year Selected Available Total E By Holding High End Farm 2008 17 Grass over 5 years Grass under 5 years Other Land Winter Barley under 5 years Grass under 5 years E Roads Yards and Buildin Grass under 5 years Grass under 5 years Winter Barley Winter Wheat Winter Wheat Grass under 5 years Grass under 5 years Set the Date that the observations are to be recorded on Pick the Observation Code that you wish to use and enter any comment Select Holding to get a list of fields on that particular holding Do not select holding to get all the fields Now Select the Fields that you wish to record the observation against by clicking on them to highlight Click on Save to record the observation _45 4 5 Soil Analysis Used to enter soil analysis results SF PH Phosphate Potash Magnesium Sulphur Enter the Date of the soil analysis Use Items if only one element is to be recorded Select Show Fields if you wish a list of fields to be shown Select Holding to get a list of fields on that particular holding Do not select holding to get all the fields Select the first field by clicking on it to highlight it Enter the analysis in the appropriate boxes and click Save The Field will disappear from the list and you can highlight the next
11. O Observations O Detailed Fields 5 Soil Analysis 0 Fields by Crop Limings 0 Cropping Summary Harvest Year Display print ext Hep Holdings can be set in the holdings section by putting an X in the box and selecting start and end holdings Not selecting holdings means all fields in the business will be shown Year Where available it should be set to the desired year It initially sets to the current year as set in the Business Parameters Limits are available in all the Field reports by clicking on the Limits Button in the Holding Section The Limits are operated by clicking in the square beside the description If there is no X in the box the limit is not set If the limit is set with an X then you can select from the list in the adjacent drop down list Field Reports Limits W Type A Field Type can be limited to Current or Non Current fields This limit is set to Current Fields only by default This means only current fields are included in reports as standard if you do not change Limits Field can be limit to one particular field Crop can be limited to one particular Crop 66 Field Summary Gives a summary listing of all fields Be careful only to include current fields to get accurate areas at any point in time You should set old Sub Fields not in current use to Non Current E Field Summary a os High End Farm Field Summary Date 20 03 09 Page 1 o
12. Scottish Government s Guidelines for Farmers in Nitrate Vulnerable Zones NVZ Reports So Reports Spreading Land Field Loading Table 1 5 Annual Fertiliser Inventory Table 12 O Average Stocking Records Table 3 Organic Manures Imports Exports Table 13 5 Nmax for Arable Crops Table 8 O Nmax for WOSR Table 16 Livestock Manure Applications Table 9 O Slurry Production Table A 6 Nma for Grassland Table 10 5 Poultry Manure Table N 0 Field Record Sheet Table 11 1 FYM Production Table Q Before creating a report for a specific year you should be sure that the livestock figures are correct for that year in the Excreted Nitrogen and Slurry section of the Maintenance section Selecting a year pre 2009 will change the report to those which were described under the rules in force at that time The Table referred to in brackets corresponds to the same as published in the Scottish Executive Guidelines for Farmers in Nitrate Vulnerable Zones booklet of tables 80 8 7 1 Spreading Land Field Loading Table 1 Calculates the spreadable area of each field and applies the Maximum Nitrogen figure to get the Field Limit El Spreading reas Limits Tal ble C Pt High End Farm Date 25 03 09 Spreading Areas amp Limits Table C Page 1 of 1 Holdings High End Farm to High End Farm Harvest Year 2008 Areas to be Deducted Spread Field Field Name SEF Grass 7 Buff
13. This gives the volume of slurry produced per week 25 2 6 Grassland Management This section holds the detail for different management options applied to grassland a Grassland Management Description or 3 Cut Silage Grazing Site Class Nitrogen Site Class 310 d 300 5 290 El Omit this Management Option from Occurrences Code and Description The different Management option available for Grassland Site Class and Nitrogen The standard maximum values of Nitrogen which may be applied to grass under this management regime adjusted for site class values 26 Ded Livestock Manure Codes This section contains detail of all the different type of Slurry and FYM available for application Cattle Slumy Surface Applied 4 Total Nitrogen 1 6 EX Dry Matter 2 0 H Omit this Livestock Manure Code from Occurrences Le Se Total Nitrogen is the Kgs on N per tonne or M Details contains the Percentage of the nitrogen available to the crop based on the season of application on the crop cams Humose Soils ea El Y Y Y Dy 2 8 Organic Manure Movements This section records the movements on or off the holding of organic manures 10 10 2008 a Stored Uncovered Over 24 hour a A 2 22 Enter the Date of the movement To get a list of types of manure type the first few letter and select from the list Then enter the quantity in Tonnes or MP The source or dest
14. all the fields Select the Harvest Year The default Harvest Year as set in the Business Parameters 1s _53 displayed Select the fields for the application by clicking on them to highlight them The full list of fields can scroll up and down using the up and down arrows at the right side of the field list If you have selected a Rate for the application the total will build up as the fields are selected If you have selected a Total The rate will adjust as fields are selected If you wish to select all the Fields on the list click Select All on the Bottom Button Bar Individual fields can be then be de selected by clicking on them to remove the highlight On the Bottom Button Bar Click Save to record the entry If Sprays are selected you will be presented with the details screen Time 13 00 Person James Smith Water Rate 150 Spray Quality Medium Wind Direction SE Growth Stage 2 Reason Growth Regulator Lerap Date 01 01 1980 Completed By Dose Butter ones Enter the required detail Click Exit The fields will disappear off the list once saved leaving the others for further entries If you want a complete list of fields again click the Refresh Button on the Bottom Button Bar If you only want the list of the saved fields only returned click the Restore Button on the Bottom Button Bar Once all the entries have been recorded click Exit on the Bottom Button Bar _54 5 4 Re Cost Operations Th
15. applied to the Field 1 e Kilograms for Fertiliser Litres for Sprays Hectares for Contract Work Tonnes for Grain Sales etc This is the number of the above Units that the item is purchased in Fertilisers are normally purchased in 1000 Kg lots called Tonnes Sprays can be 5 L cans and so on This is of importance when entering Stock Receipts you enter the number of packs and the price per pack the program will then work out the Unit price Sprays may be best entered at their unit size Chlormequat for instance can come in several pack sizes depending on the manufacturer Entering at so much per litre when purchasing means you do not need several Stock items for the same Chemical The description of the type of pack the item is purchased in Tonnes for 255 Adjusted Cost Stock on Hand Committed Stock Comment 6 2 Applies to Fertilisers Nitrogen Phosphate Potash Sulphur Fertiliser Cans or Bottles for Sprays Boxes for Slug pellets etc When entering Stock Receipts you are ask for this number as the quantity purchased This is the cost of the Stock on Hand It is worked out as Stock is Purchased and a weighted average taken with the price of the quantity already in stock For example If you have 10 tonnes in stock at 100 tonne when you buy another 20 tonnes at 110 tonne then the adjusted cost of the new total stock on hand is 106 67 This is the price that this new stock on hand will be
16. applied to the fields at This is the Quantity of the stock on hand at the current time Worked out from Quantities entered through Stock Receipts less the Quantity used as completed operations Can run as negative values if stock 1s applied before being entered as a stock receipt The amount of stock which is needed to cover any Planned Operations which have been entered Free space for any use you wish Analysis 5 Current Items we Soo Stock Analysis Seed Lerap Receipts Name ijk ajk aye af Save Hew Delete Find Print Next Previous Exit Help This allows for the Nitrogen Phosphate Potash and Sulphur analysis to be entered The system can then give total units of N P K amp S applied to a particular field 59 6 3 Seed If the stock item 1s Seed then the seed details can be entered ft Current Items Stock Analysis Seed Lerap Receipts Name 0424 24 Treatment Rate The Seed Treatment Rate of the Treatment Grade and producer of the seed can be entered 6 4 LERAP If the item is a spray then the LERAP category and the harvest interval can be entered ES Current Items we Stock Analysis Seed Lerap Receipts Name Unite casa Harvest Interval 20 60 6 5 Receipts This gives access to the details of stock receipts and opening stock as at the last stock update This is only available if the Stock Audit function is switched on in the
17. field Click Exit when all the entries have been made and saved 46 4 6 Split A Field Used to split a field after work has started on it fF Split a Field Sox Details E A9 s0 H F 4 y 2 B9 5 Ha Als 0 00 El 3 00m H E 0 00 Fields C By Holding High End Farm Harvest Year Selected Grass over 5 years Grass under 5 years Other Land Winter Barley Grass under 5 years Grass under 5 years Roads Yards and Buildin Grass under 5 years Grass under 5 years Winter Barley Winter Wheat Winter Wheat Grasas under 5 years Grass under 5 years Select Holding to get a list of fields on that particular holding Do not select holding to get all the fields Select the Harvest Year Select the field to split Tick the number of splits to make by ticking the appropriate number of boxes Enter the identifier for each sub field and the area for each Click Save _47 CHAPTER 5 FIELD OPERATIONS hal CROPdata Arable Management system High End Farm LO El at File Utilities Help a a lel y 3 0 High End Fam Completed Operations Glia Feld Records 3 New Operations H Field Events zaai i Field Operatio a 123 Planned Operations J Tank Mixes Ly 9 ReCost Operations H Stock Records 3 Manure Operations H Stock Events H Maintenance Routines H NVZ Reports Both these section are operated by exactly the same routines They will therefore both be covered
18. m 3 week Weeks Housed 22 Straw Addition Factor 11 15 FYM Density Value 0 70 Omit this Slury Code from Occurrences Code and Description of the type of animal are set Type 1s Poultry or Non Poultry Volume is the production of one animal in M per week Weeks housed is the assumed no of weeks this type of animal will be housed Used to calculate annual production Straw Addition factor applied to the annual production figure to allow for the increase in volume off added bedding FYM Density Value 23 Des FYM amp Slurry Production This is used to calculate the likely FYM and Slurry production of the farm for the year AE FYM and Slurry Production Nit 2008 Type FYM Suy Poultry Note Figures below are per Week for 2009 onwards Select the Year required of Click New to start a new years calculation Select the type of production Enter your own livestock types in the screen by selecting from the available types of livestock These types are held in the FYM and Slurry code lists To get a list of types type the first few letter under Stock Unit and select from the list Then enter the quantity under the No of Units The standard figures are entered for the remainder of the entries on the line and the total production amount calculated _24 Slurry production is calculated in the same way T Type 5 FYM Sumy Poultry Mote Figures below are per Week for 2009 onwards
19. the Add button beside the list field I 5 If you get Stuck Something somewhere is sure to catch you out It is often just a matter of taking a step back to the previous section and starting again Switching the machine off 1s never a good option but it is unlikely that you would cause real damage if you did You are likely to lose any unsaved entries which will have to be re entered Should you get totally stuck you can call up farmdata s help line which is manned during office hours for assistance Outwith office hours Farmdata can be contacted by fax 01467671448 e mail support farmdata co uk or through our website www farmdata co uk It is absolutely necessary that you take regular backups of your work You should keep at least three sets of backup and use them in rotation Set A should be used on Day 1 Set B on Day 2 Set C on Day 3 and on day 4 you should return to Set A You should also format your Backup disks from time to time to ensure their continuing good condition Should all else fail farmdata can resurrect your system from your backup if it is correctly done I 6 Using this Manual Each of the sections shown in the Screen below is explained in an individual chapter They are headed Field Records Field Events Field Operations Stock Records Stock Events Maintenance NVZ Reports LADZAUNA SN a File Utilities Help Gl lal y E EEES H E Field Records oi Field Events i Field Oper
20. the Print button which sends the displayed report to the printer Next is shown which page of the report is on the screen At each side are start and end page buttons inside these are page forward and back buttons The button with the cross stops the report formulating Only useful if it is a big report which you want to stop The Refresh button rotating arrows refreshes the report if the data has been changed The Binoculars icon next to it is for searching For example it can be used for searching for a particular field or stock item Click on the Binoculars button enter the required characters and the first item containing the characters chosen will be outlined click again and the next item containing those characters will be shown The next box shows the magnification factor this is usually set at 100 but can be changed to magnify or compress what is shown on the screen or printer or it can be made to fit the page width or the whole page The side scroll bar allows you to scroll up and down the report and the bottom scroll bar from side to side Reports on the various headings shown in the Options Box can be printed or shown on the screen The screen displays are exactly the same as the printed reports Printed reports can be created directly from the screen display If you have a colour printer the reports will print in the same colours as the screen display 65 8 1 Field Reports Field Reports a Field Summary
21. variety _A Click save and this will be recorded in the field record You will be presented with the details screen Depending on the crop type being saved various options are available ME Crop Details Please Select Expected Yield 550 Tonnes Ha Adjustment Click OK when details are correct The saved fields will disappear off the list to prevent them having two crops accidentally entered If all the fields are done at once the only fields left on the list at the end are those which are no longer current e g old sub fields Should some of the fields have an area of crop which is less than the O S area of the field this can be adjusted in the field record _42 4 2 Eelworm Test Results of eelworm tests are recorded here qa Eelworm Results ox Selected i Available E Total El By Holding High End Farm ME Enter the date of the test Pick the field by clicking on it to highlight Enter the result Pass Fail Retest Required Resistant Variety Order Imposed Comment can be anything you wish Click Save to record the entry 43 4 3 Liming Lime applications are entered here Ti Limings Sox Details Tonnes Ha Animals E By Holding High End Farm Enter the date of the application Pick the field or fields by clicking on it to highlight Enter the PH 1f known and the Rate per Ha and any Comment 1f required Click save to record _A4 4
22. 3 301 25 08 8 00 200 67 Dairy Cow over 9000 ltr 141 140 124 135 140 145 143 143 134 13 145 1669 139 08 115 00 15994 58 Dairy HeiferReplacemen 50 51 53 52 sa a 3 121 al s 46 47 524 43 67 61 00 2663 67 Dairy Heifer Replacemen 65 65 e e 56 57 4 66 56 56 56 56 715 59 58 35 00 2085 42 Enter your own livestock types in the screen by selecting from the available types of livestock These types are held in the NVZ code lists To get a list of types type the first few letter under Stock Unit and select from the list Then enter the quantity under the No of Units The Total N is then calculated This is the total N excreted for all the livestock in Kg year Slurry Production contains the information necessary to calculate the volume of slurry produced per month by your livestock The units are cubic meters Y Excreted Nitrogen and Slurry SES Livestock Excreta Slurr Production aa pe Suckler Cow Young Cattle 6 12months Calf fto 6 months E Save New Delete Ment Previous Exit Help Enter your own livestock types and quantities as above The code lists are maintained in the NVZ code lists The percentage collected can then be entered Ju Za A FYM amp Slurry Codes This section contains the FYM and Slurry Production per week for different classes of livestock as cubic metres hey FYM and Slurry Codes Suckler Cow over 500kg Volume 0 32
23. 5 8 6 IAC SR POIS ata 79 8 7 NV Z RCDOMS A 80 8 7 1 Spreading Land Field Loading Table 1 81 8 7 2 Average Annual Stocking Record Table 3 82 8 7 3 Nmax for Arable Crops Table 8 83 8 7 4 Livestock Manure Operations Table 9 84 8 7 5 Nmax for Grassland Table 10 84 8 7 6 Field Record Sheet Table 11 85 8 7 7 Annual Fertiliser Inventory Table 12 86 8 7 8 Organic Manures Imports Exports Table 13 86 8 7 9 Nmax for WOSR Table 16 87 8 7 10 Slurry Production Table A 87 8 7 11 Poultry Manure Table N 87 8 7 12 FYM Production Table Q 88 8 8 Selective REPOM AS 444 i014 canicas adas 89 Appendix A Backup amp Restore Routines 20 0 0 0 cee eens 92 _5 INTRODUCTION I 1 What the System does Welcome to Cropdata for Windows The program described in this manual is one of the Farmdata family of computerised management information systems for agricultural businesses Cropdata uses the power of a computer to record and organise the complex information which accumulates during a growing season and present it in an easy to read format Once the information is entered it can be edited at any time The full information is retained for all time or until you decide to delete it 2 The information it needs
24. 5224 5N2242 06 6 01 01 09 2009 Grass under 5 years NG 113560 45014 52341 oF 2 01 01 09 2009 Grass under 5 years NG 13598 450276 5N2341 08 7834 5N2341 08 A 2 01 10 08 2009 Winter Barley KRIeM IEA Aen rod TRPI Aa 68 Fields By Crop A listing of all fields with crops in the selected year totalled by crop and within crop by variety TH Fields by Crop ii ei High End Farm Date 20 03 09 Fields by Crop Page 1 of 1 Harvest Year 2009 Field Name SF OS Number Date Area Comment Grass over 5 years 01 NG 112543 12434 01101109 522 13 NGM4092 45034 07 07 09 43 56 14 NGM4609 4565085 07 07 09 83 45 3 13223 Total for brass over 5 years 3 132 23 Grass under 5 years 02 NG 13523 43031 07 01 09 6 24 04 NG 13542 45213 07 07 09 1 80 05 NGM3453 45224 017 01 09 8 27 06 NG 13560 45074 017 01 09 0 65 or NG 13598 450276 01 01 09 752 10 NG 13698 45532 01 07 09 8 23 11 NG 13890 45 132 07 07 09 19 04 12 NG 13934 45421 01 01 09 21 21 8 72 96 Total for 6 rass under 5 years 72 96 Other Land 69 8 2 Operation Reports Operation Reports Sex Reports 5 Planned Operations 5 Job List Completed Operations i Job List Summary 0 Detailed Operations Job Sheets y LERAP Operations Start High End Farm E By Holding End High End Farm Harvest Year Holdings can be set in the holdings section by putting an X in the box and selecting start and end holdings Not selecting holdings means a
25. 9 where the growing regime is tailored to a specific end market Cycle Specifies the year of a set aside cycle Harvest Date This is the date the crop was harvested Filled in after harvest Comment This can be used for any comment you wish to associate with this crop Click Save when you are happy with your entry Editing Any of the detail as entered above can be edited Clicking on the incorrect part of the entry allows you to change it Again click save when you are happy with your entry Delete Should you wish to remove one of the crops you may do so by Highlighting it and clicking on Delete You cannot delete a crop which has operations planned or completed or observations entered in the record These would have to be deleted individually beforehand Once all these have been deleted you can now delete the crop you will be asked to confirm the deletion before it goes Watercourses The Number of watercourses bounding this field is also maintained in this section For LERAP purposes you are required to enter this There are four class of watercourses depending on their width Eligible For AAPS Sets whether the field is eligible for AAPS or not 36 Deed Operations This gives access to all the operations recorded on this field These can be either planned or completed amp Current Fields i eu Ea Ea re Field Soil Analysis Limings Eelworm Crops Operations Manure Observations Date ltem Na
26. Business Parameters it Current Items la EI Stock Analysis Seed Lerap Receipts Name 0424 24 Opening Date 01 01 1980 Opening Stock 0 000 Tonnes Opening Cost 0 00 Tonnes Quantity Cost Supplier 6 000 124 00 Farm Supply Co 5 000 460 00 Central Co op The opening Stock on a particular date 1s recorded here This is only valid 1f the Stock Audit is switched on in the Business Parameters The Opening Stock Date Adjusted Stock Cost and Stock Quantity on that date are recorded The stock audit works from the Opening Date calculating from Opening Stock usage and receipts to give a current stock holding This is compared to the Stock on Hand figure If there 1s a difference you are warned of the error Errors usually occur when manual adjustments are made rather than using normal entry routines Running the Stock update routine brings the Opening Stock Date forward and updates to the calculated Stock Cost and Stock Holding since the last date Any errors have to be rectified at this point to the actual Stock Holding and Stock Cost This screen only shows the receipts since the last Stock Update New receipts can be entered here by clicking on the New button on the button bar New entries are however best entered through the Stock Receipts section Any existing entries can be edited by highlighting the incorrect data and re entering it 61 CHAPTER 7 STOCK EVENTS 7 1 Stock receipts This section allows
27. Clover 260 231 231 260 10 2 99 2 Grazing with Low Clover 260 Tif tit 260 15 481 2 Grazing with Low Clover 260 1251 1251 260 16 14 20 Grazing with Low Clover 260 3692 3692 260 17 14 15 Grazing with Low Clover 260 3679 3679 260 18 614 2 Grazing with Low Clover 260 1596 1596 260 Totals for High End Farm 11614 11614 Totals 11614 11614 84 8 7 6 Field Record Sheet Table 11 Calculates the Actual usage of Nitrogen on a Crop Each field is shown with its applications the Nitrogen calculated and compared with the field limit All Nitrogen for the fields growing the same crop is totaled and compared with the Nmax for that crop Warnings are shown if the Nmax is exceeded 8 Field Record Sheet Table 11 PEN x a H 4 d H 2 43 xl 2 ih 100 BusinessObjects High End Farm Date 26 03 09 Field Record Sheet Table 11 Page 2 of 3 Holdings North End to North End Harvest Year 2009 Limit 260 00 Actual N 85 18 TotalN 518 14 EN11 SL 5 91 Ha NO 33560 43792 5 91 Ha ES Inorganic Nitrogen Organic Nitrogen Field Date Date RateTotal N Man Nitrogen Rate Total N Limit Applied Crop Sown Description kg haApplied Ref Analysis HaApplied 250 Comment 22 02 09 Grass under 5 years 01 01 09 Ammonium Nitrate 116 71 23107 31 03 09 Grass under 5 years 01 01 09 20 10 10 23343 27591 Limit 260 00 Actual N 85 718 Total N 506 99 EN12 SL 6 07Ha NO 33576 44321 5 57 Ha ES Inorganic Nitrogen
28. RT 34 5 N 02 04 06 FERT 20 10 10 27 07 06 FERT 34 5 N 02 Grass under 5 years Date Cat 02 03 06 FERT 02 04 06 FERT 15 08 06 FERT ltem 34 5 N 20 10 10 34 5 N 03 Winter Wheat Date Cat 08 10 05 FERT 20 02 06 FERT 15 03 06 FERT 15 04 06 FERT High End Farm Operations 5 27Ha Price N Pp K 0 10 345 00 00 0 13 20 0 10 0 10 0 0 10 345 00 00 89 0 10 0 10 0 6 24Ha Price N P K 34 5 00 00 3 20 0 10 0 10 0 345 00 00 9 0 10 0 10 0 8 4G9Ha Price N P K 0 12 00 24 0 24 0 0 10 345 00 0 0 0 10 445 00 00 0 10 345 00 00 103 5 24 0 24 0 and margins are shown at the end for all fields in the report Fi jE Business Date 20 03 09 Fage 1of3 Harvest Year 2006 Rate 125 00 250 00 90 00 Quan 552 50 1305 00 469 80 lHa Rate 125 00 250 00 80 13 Quan 780 00 1560 00 500 00 Ha Quan 3000 00 1061 25 2122 50 300 00 Ha Cost 372 00 110 37 220 74 31 20 134 31 86 49 Margin Ha Detailed Operations This report gives a listing of all the operations on a field in date order It differs from the above report in that there is no financial detail but all application detail 1s shown All the normal limits can apply if required LERAP Operations This report gives a listing with all operation with LERAP classification Job Lists This gives a report of all the planned operations on each field totalled by stock item The usual limits can be applied Job List Summa
29. and compared with the Nmax for that crop Warnings are shown if the Nmax is exceeded Organic Manure application are shown and the Nitrogen calculated Warnings are shown where the field limit is exceeded Total Nitrogen applied in each class is calculated at the end of the report 85 8 7 7 Annual Fertiliser Inventory Table 12 List all the Fertilsers used or in stock in the current year High End Farm Date 20 03 09 Annual Fertiliser Inventory Table 12 Page 1 011 Opening Purchases Usage Closing ltem Name Stock Stock 20 10 10 3 06 15 00 17 00 1 06 34 5 N 0 00 25 00 19 00 6 00 Total of 2 Items Listed Takes all the Fertilisers with opening stock at the beginning of the Year Purchases are taken from the Fertiliser records They are entered in Stock Events Stock Receipts Usage is taken from Individual field records Closing stock 1s calculated from the above three 8 7 8 Organic Manures Imports Exports Table 13 Displays a list of the imports or exports of organic manure from the farm Business Objects High End Farm Date 26 03 09 Organic Manures Imports amp Exports Table 13 Page 1 of 1 Harvest Year 2009 Nitrogen Date Quantity Manure kalt Received from Supplied to 09 01 09 65 00 R Broller Turkey Litter Stored Uncovered 25 00 Oaklands Egg Producers 02 03 09 64 00 R Brollerf Turkey Litter Stored Uncovered 25 00 Oaklands Egg Producers Totals Received 129 000 Supplied 0 000 Ent
30. are strongly advised to make backup copies of your data To do a backup you can use the utility supplied with the program which is located under the File menu Backup Data on Select what to Backup 5 Selected Businesses Y ou may select to backup all data in which case all businesses within the system will be saved this business which saves only the business in which you are currently working or selected business If you choose selected businesses you must highlight those you wish to save by clicking on the list Click Next and you will be asked where you wish to put the backup The default is A CROPdata zip if you want to change the location you can click the browse button and select your location Backup Data Select where to Backup To C aradata CRO Pdata zip Check Backup Disks for Errors Recommended tem 41 of 41 Progress Testing FARMDATAMARABLE32 net DAT WER Click start and the backup will begin 92 To restore data from a backup created by the above routine use the utility supplied with the program which is located under the File menu If you are restoring data it is advisable to do take a backup of the current data first Click on Restore Data a Restore Data e Select where to Restore From e cropdata zip Change The default is again A CROPdata zip If your backup file is located elsewhere you can use the browse button to locate it Click Next to start the restore Restore Da
31. ations H E Stock Records H E Stock Events i Maintenance Routines 61 39 Reports cropdata Status x Each of these sections can contain a number of further options each of these is described in a numbered section within the chapter Each option available within a section is described in the order in which it appears Each option 1s listed then it s operation described CHAPTER 1 This section contains the basic information needed to set up and run the system Some adjustment will be required here when the system is started to tailor it to you requirement MAINTENANCE Most of these sections can be updated whilst entries are being made The Add Button can be used in most data entry routines to create new items as required nl CROPdata Arable Management System High End Farm File Utilities Help ah y 1239 High End Farm H E Field Records H Field Events 61 24 Field Operati H E Stock Records H E Stock Events ao ai NVZ 60 83 Reports All of the lists can be edited to meet your requirements It is not advisable to delete an item once you have used it in an entry This will leave blanks in your historical records It is easier where possible to make the item Non Current Maintenance Routines Business Parameters E Area Codes J Crop Codes 3 Holding Codes E Observation Codes 2 Operation Categories E Operation Codes C Unit Codes EJ Variety Codes 1 Business Parameters 1 1 Bus
32. cereals and oilseeds Again the preset list can be edited as with Crops above Each variety is related to a crop and IACS class 20 CHAPTER 2 NVZ These lists are required as background for NVZ reporting They can be amended as required 2 1 Adjustments E Adjustment Codes Description Breadmaking E Omit this Unit Code from Occumences Save New Delete Find Next Previous Exe Help This 1s a list of circumstances that may cause the amount of nitrogen to be amended when determining the Required Nitrogen in the Fertiliser and Manure Plans These include specific end markets such as Breadmaking for Wheat or Malting for Barley Specific disease situations or crop types may also require adjustment 2 2 Excreta Code Description Suckler Cow over 500kg Type Occupancy Nitrogen 7 Omit this Excreta Code from Occurrences seve J ne J pene J eno mos Preven J en ter This contains the typical excreta production for different classes of livestock in a year in units of nitrogen Les Excreted Nitrogen This section contains the detail of the livestock on the holding From these numbers and the tables in the NVZ code lists the Nitrogen production on the farm is calculated Excreted Nitrogen a de a LJ i Sex otal arae Mirage pre Stock Unit m Feb Mar Apr May Jn Jul Aug Sep Oct Now Dec bat iara El oa Calf up to 3months 30 31 31 2 el 12 5 181 a zl al
33. dae 29 Create a New Fe eis ra terior dyes tone ake Fee 29 Create a New Sub Field ooo oooooo eee 31 l SOLANI coat oe eee TOENE ELER 32 2 CNES aa aia oidos sita os 33 oF ECIWO Muscat tarea da rai da tae 34 4 CLOS 45 su ese eS ee pee are 35 de Operations cerdito 37 6 ManU A A II aes 38 7 ODServValiONnSs viii Ween pane a Grads 39 BIFLD EVENTS asad esau teeta eee Re ee Ne eae eee 40 Allocation of Crops 0 0 eee eens 41 Belworm Lester Lata 43 4 3 FO Gta ee aay oa oe era eee oe ere eee 44 4 4 ODeIVaulOnS aia E 45 4 5 SO Analysis al ald aS 46 4 6 SPA DIC seria a ree 4 CHAPTER 5 FIELD OPERATIONS cuore a 48 Jel NeW OPCrIUONS ss asoma de een edb a a di 49 5 2 One Crop Oper oN deenen aa e ae are A 51 5 3 POENI ET con ro aa ee 53 5 4 Re Cost Operations catarsis radar 55 5 5 Mantre OperanOnsyes 4 6 Sete ae ete de sd 56 CHAPTER 6 STOCK RECORDS seecae p orar PE 57 6 1 JOCKE paa 58 6 2 ADAIVSIS sister dario oda 59 6 3 DOCU dt Oe APR E eee ee ea a 60 6 4 LERAP Sud a AA hewn Pees 60 6 5 RECCIPIS ratas o daa aio caes 61 CHAPTER 7 STOCK EVENTS sins ais aaa AN e eee ee 62 7 1 DIOEK recepi S costa rat aa EST aaa N 62 Ted Stock Updates naea e na 63 CHAPTER 8 REPORTE 6325245034 idad add a aea a ee 64 8 1 Field Reports uscar 66 8 2 Operation REPOMS visados ia 70 8 3 STOCK REPOMS as NS DS ds 73 8 4 Code ASS exar id Posa gu tHe a ee galas 74 8 5 Commodity Costin variantes da la daa 7
34. e Item Rate Value 01 11 05 Alpha 98 B 19 21 01 11 05 Javelin 9 115 24 Totals for Herbicide 134 45 Totals for Sprays 231 99 Totals for 05 1303 96 Jz 2 Cost by variety limited to sprays only Each variety is shown with the spray usage broken down by Stock Code then Stock item Each individual application is shown jasa High End Farm Date 20 03 09 Commodity Costings by Vanety Page 1 0f1 Crop Winter Barley Category Sprays Harvest Year 2006 Manitou Sprays Corbel D ate Field Name SF Crop 13 05 06 05 Winter Barley Total Corbel Unix Date Field Name SF Crop 13 05 06 05 Winter Barley Total Unix Herbicide Alpha Date Field Name SF Crop i iHa 01 11 05 05 Winter Barley 2 0 98 8 1 2 40 2 34 Total Alpha 2 34 Javelin Date Field Name SF Crop i Value Ha 01 11 05 05 Winter Barley A 0 98 8 00 A 11524 14 05 Total Javelin O 115 24 14 05 Total Herbicide 134 45 16 40 Total Sprays 231 99 28 29 Total Manitou 231 99 28 29 _78 8 6 IACS Reports These reports are designed to give you the information you need for filling in the IACS forms There are three options 1 IACS Listing A listing of fields by IACS classification giving total the area within each Classification 2 IACS Summary _ A listing of fields in each classification and the Set aside calculation to show percentages in each land class _79 8 7 NVZ Reports The reports in this section are based on those published in the
35. elow are for 2009 onwards H Milling Lame J e eee e Cree rees e tem Winter Rain Adjustment which may be applied to standard nitrogen for high winter rainfall for a particular crop as set in the NVZ guidelines Based on Soil Type and Residue Group of previous crop Crops Autumn N Spring N Adjustments Winter Rain Code lww Note Figures below are for 2009 onwards Soll Type Humose Soils sme J tw ose cm mee ee ex te 15 Fees Holdings 3 Holding Codes High End Farm Holding Number 2210142354 Height 180 E Omit this Holding Code from Occurrences Holdings within a business can be identified They are necessary for NVZ purposes Each field on the farm can be allocated to a holding thus allowing operations to be done on a specific holding and reports to be formulated for each holding if required Height is required for NVZ purposes Rall Holding Codes HTF High End Farm Spring Summer Comment 410 410 410 410 Rainfall figures are required for NVZ purposes These can be taken from the standard tables issued in the NZV guidlines 16 1 3 4 Observation Codes 3 Observation Codes Sox Description Severe Mildew Omit this Observation Code from Occurrences Save New Delete Find Next Previous Exit Help The purpose of Observation Codes is to give you the facility to date stamp a particular
36. eporting flexibility is particularly useful Any information held on a field record can be produced in report formats you can create yourself Full Historical information is held in complete detail There is no summarising in a History section All soil test liming and eelworm test results are retained for reference I 4 Finding your way around The program is written in Microsoft Visual Basic net to run in the Microsoft Windows operating system This gives it all the flexibility and function now available with this type of programming It is designed to be used with the mouse and to have the minimum of keyboard input Clicking into one option on the screen will often take you to another screen with further options You may need to take time at first to find out where everything is If you go into the wrong option simply exit out again and you will be back to the previous stage Within a screen you should use the Tab Key to move between data fields not the return key Shift Tab goes back through the fields If a field has a box with a down arrow at the end it has a predefined list from which to pick Once in the field you can scroll down the list and select the required item Alternatively type the first letter of the item you wish this will give you the first 1tem with this initial letter Press the same letter again to move to the next item on the list with that initial letter New items can be added to lists by clicking on
37. er Replacement 3 to 13 montis id 56 715 5958 35 00 2085 42 20944 34 The numbers are entered in the NVZ section under the Excreted Nitrogen Section 82 8 7 3 Nmax for Arable Crops Table 8 Calculates the Nmax figure for each crop based on the individual field records E In i 1 j able a E Nmax for Arable Crops u 3 ble 8 High End Farm Nmax for Arable Crops Table 8 Holdings High End Farm to High End Farm High End Farm Carrots Standard Yield 0 0 tha Average Yield for this crop on this farm 0 0 tha Crop Prew Soil Standard Adjustments Adjusted Hmax H from N from Winter Area Crop Type N Rate Yield Market N Rate TotalN Organic Manufact Rainfall Field Name SF ha kg H ha kqH fha kqN ha kqN ha ki kg kg ha 041 11 44 WW SL g a a o El 03 7 89 WW W SL g a a g 0 Totals Spring Barley Standard Yield 5 5tha Average Yield for this crop on this farm 5 5tha Crop Prew Soil Standard Adjustments Adjusted Nmax T Area Crop Type N Rate Yield Market N Rate TotalN Organic Manufact Rainfall Field Name SE ha kg H ha kgN ha kqN Jha kqN ha kg kg kg kg ha g2 10 46 W FOT SL 30 a o ag 977 Dae 425 13 6636 SL 130 i 130 1304 TOS 1095 1071568 SL 130 i 130 1392 557 O35 14 36WPOT SL ag i 30 1346 T23 B23 11 2056 3L 130 i 130 1456 527 929 10 77 36 SL 130 i 130 1400 210 1151 12 7936 SL 130 130 1663 g 1663 10035 Average Yield for this crop on this fanm 0 0 tha Soil Standard Adjustments Adj
38. ered in the NVZ section and Organic Manure Movements 86 8 7 9 Nmax for WOSR Table 16 Calculates the Nmax for Autumn applications of N on winter oilseed rape 8 7 10 Slurry Production Table A Calculates the weekly production of Nitrogen in slurry TE Slurry Production Table A High End Farm Date 26 03 09 Slurry Production Table A Page 1 of 1 Harvest Year 2009 Noof Nitrogen Total Description Animals perHead Nitrogen Bull Beef 3 months and over 75 0 18 13 50 Dairy Cow 6000 to 9000 litre milk yield 140 0 37 51 80 Dairy Heifer Replacement 13 months to first calf 30 0 28 8 40 73 10 Figures are entered in the NVZ Section FYM and Slurry Production 8 7 11 Poultry Manure Table N Calculates the annual production of Poultry Manure Figures are entered in the NVZ Section FYM and Slurry Production 87 8 7 12 FYM Production Table Q Calculates the FYM Production based on the Livestock on the Farm El FYM Production Table Q ll men BusinessObjects High End Farm Date 26 03 09 FYM Production Table Q Page 1 of 1 Harvest Year 2009 Excreta Straw FYM Noof perHead Weeks Addition Density Description Animals per Week Housed Factor Bull for Breeding 3 to 25 months 1 0 18 22 1 15 Calf up to 3 months 36 0 05 22 1 15 Dairy Heifer Replacement 13 months to first calf 54 0 28 22 1 30 Dairy Heifer Replacement 3 to 13 months 43 0 14 22 1 30 Figures are entered in the NVZ Sec
39. ers Slopes Other Area Limit High End Farm 0 00 1 0 21 0 00 000 11 23 2807 50 0 00 0 86 0 24 0 00 0 00 10 62 2655 00 0 00 89 0 00 0 00 0 00 7 89 19725 0 00 3 88 0 24 0 00 0 00 13 64 3410 00 0 00 0 71 0 00 0 00 0 00 10 71 2677 50 0 00 4 96 1 05 0 00 0 00 13 91 3477 50 1 49 00 0 00 0 00 0 00 1 49 372 50 0 00 La 1 07 0i p 10 13 253250 0 69 00 0 00 0 00 0 0 0 39 222 50 2 99 Di 0 20 0 00 D 2 19 697 50 0 00 0 0 29 0 1 0 10 48 2620 00 0 00 7 8 0 24 Ol 7 56 1890 00 0 00 2 FE 0 00 0 0 l 12 79 3197 50 el 0 45 f L 10 63 2657 50 481 0 0 00 O 0l 481 1202 50 0 49 D E 13 71 3427 50 0 00 0 1 Dl 1415 3537 50 6 14 0 0 00 0 00 O 6 14 1535 00 163 57 40892 50 Totals TZ i 163 57 40892 50 Areas of ditches and watercourses red area and other unavailable areas are set in the individual field records under the manure section 81 8 7 2 Average Annual Stocking Record Table 3 Records the number of animals on the holding and calculates the total livestock nitrogen production ox SSE Lai BusinessObjects Average Stocki cking Records Table 3 High End Farm Average Stocking Records Table 3 Average Nitrogen Total Description Jan Feb UF Aug Oct Nov Dec Total Animals perHead Nitrogen Call up lo 3 monts 5 i 30 33 301 25 08 6 00 200 67 Daly Cow over S000 Ire milk yen 13 145 1669139 00 175 00 15994 58 Daly Hel r Replacement 13 montis lo first 9 E F 5 a 47 524 43 67 61 00 2663 67 Daly Helt
40. es which crop the application will be applied to Only fields with crops allocated in the Year will appear on the list If a field has two crops in the same year the field will be displayed twice The crop with the earliest commencement will be displayed first _49 Select the fields for the application by clicking on them to highlight them The full list of fields can scroll up and down using the up and down arrows at the right side of the field list If you have selected a Rate for the application the total will build up as the fields are selected If you have selected a Total The rate will adjust as fields are selected If you wish to select all the Fields on the list click Select All on the Bottom Button Bar Individual fields can be then be deselected by clicking on them to remove the highlight On the Bottom Button Bar Click Save to record the entry If Sprays are selected you will be presented with the details screen pray Time 13 00 Person James Smith Water Rate 150 Spray Quality Medium Wind Direction SE Growth Stage 2 Reason Growth Regulator Lerap Date 01 01 1980 Completed By Dose Butter ones Enter the required detail Click Exit The fields will disappear off the list once saved leaving the others for further entries If you want a complete list of fields again click the Refresh Button on the Bottom Button Bar If you only want the list of the saved fields only returned click the Restore Butto
41. esidue group of the this crop to applied to the following crop Standard Yield Use in NVZ calculations This is the standard yield figure for the crop as set in the NVZ guidelines Applies to cereals and WOSR Expected Yield Your predicted yield for the crop based on historic information This can be varied in individual field records Applies to cereals and WOSR Additional Nitrogen Where the Expected Yield differs from the Standard Yield this is the variation to be applied to the Standard Nitrogen figure Entered as Kg of N per Ha Ries The following do not apply to forage crops Forage crop values are set in the NVZ section under grassland management Autumn N The value of N which may be applied in the Autumn to a particular crop as set in the NVZ guidelines Based on Soil Type and Residue Group of previous crop sat Tipe a Humose Soils Spring N The Value of N which may be applied in the spring to a particular crop as set in the NVZ guidelines Based on Soil Type and Residue Group of previous crop Soil Type Su 2 Sup Group 5 gt CEET AO E a Sony Loans at 60 0 00 0 0 Shallow Sois 2 1 iw o w 20 IO VINO IESO MES ee es 14 Adjustments The are variations which can be applied to the standard N figures for a particular crop as set in the NVZ guidelines Based on Soil Type and Residue Group of previous crop This is usually associated with the intended market Code Note Figures b
42. f 1 Harvest Year 2009 Field Name SEF Area Second Area Date Year Crop Variety Area 01 5 22 01 01 09 2009 Grass over 5 years 5 22 02 6 24 01 01 09 2009 Grass under 5 years 6 24 02 di 0 20 01 01 09 2009 Other Land 0 20 03 8 51 01 10 08 2009 Winter Barley 8 51 04 1 80 01 01 09 2009 Grass under 5 years 1 80 05 8 21 01 01 09 2009 Grass under 5 years 8 21 05R 0 03 01 01 09 2009 Roads Yards and Buildings 0 03 06 0 65 01 01 09 2009 Grass under 5 years 0 65 o 7 52 01 01 09 2009 Grass under 5 years 7 52 08 11 20 08 A 5 22 01 10 08 2009 Winter Barley 5 22 08 B 5 98 o1 10 08 2009 Winter Wheat 5 98 09 3 10 01 10 08 2009 Winter Wheat 2 10 10 8 23 01 01 09 2009 Grass under 5 years 8 23 11 19 04 01 01 09 2009 Grass under 5 years 19 04 am _67 Detailed Fields Similar to the summary report but showing more detail EE Detailed Fields a ch e BusinessObjects High End Farm Date 20 03 09 Detailed Fields Page 1011 Harvest Year 2009 Field Name SE Second Area Date fe Crop Variety OS Number Map Ref Land Class 01 2 01 01 09 9 Grass over 5 years NG 12543 12434 5N2341 Non LFA 02 2 01 01 09 9 Grass under 5 years NG 13523 43031 SN2341 LFA 02 di LZ 0101 09 2009 Other Land NG 13523 43031 5N2341 LFA 03 8 51 01 10 08 Winter Barley NG 13456 45221 5N2242 3 04 A 0101 09 09 Grass under 5 years NG 13542 45213 5N2242 05 8 2 01 01 09 9 Grass under 5 years NG 13453 45224 5N2242 05 R 0 01 01 09 Roads Yards and Buildings NGIN13453 4
43. field with a particular event These are normally things which do not have values applied but you wish to record Examples might be dates of growth stages observations of disease levels and pest infestation etc This will build up a diary for this field which can be reviewed at any time The codes can also be used in some reporting functions There 1s no preset code list you can therefore create it to your own specification To create a new Code click New fill in the code you wish Tab to Description Field fill in Description and click Save You may not delete a code which is already in use 17 Laus Operation Categories sE Operation Categories Fertiliser Non Stock E Omit this Operation an roti These are the descriptions of the main types of operations carried out on the farm There are five preset codes FERT SEED SPRAY and TASK a costed operation such as ploughing or contractor cost on the input side and YIELD which records sales The Type can be Stock Item which indicates that stock of the category can be purchases and held in store Non Stock Items cannot be held in store tasks in general Fertiliser is the same as a Stock Item but indicates that an analysis can be entered and Output indicates that it is a Sale item To create a new Category click New fill in the code you wish Tab to Description Field fill in Description Tab to Type and select and click Save You may not delete a code which is al
44. for the entry of deliveries into Stock Home produced stock items must also be entered here 1f the correct record is to be maintained Date 20 03 2009 Category Fertiiser Supplier Central Co op Quantity 25 00 gt Tonnes Price 313 Tonnes Enter the Date of the receipt First pick the Category of item being received either Seed Fertiliser or Spray A list of all the Current Stock items within that category is available in the Item Enter the Supplier of the new Stock Enter the Quantity of the Item being received This is the number of packs as described in the Description of Standard Size in the Stock record 1 e Bottles Packs Boxes etc Enter the Cost per pack of the Item Click on Save on the Bottom Button Bar to record the receipt Follow the same routine for each Stock item until all have been entered Once all the entries have been made click on exit _62 i Stock Update This section is only available if the Stock Audit is enabled in the Business parameters The purpose of this facility is to clear old Stock receipts and to recalculate opening stock on hand and adjusted prices to the chosen date Before running this option you should take a Stock Transaction Report To check for discrepancies between the calculated stock Opening Receipts Usage and the Stock on Hand figure in the stock record Differences usually occur when manual adjustments have been made to stock alr Stock Update
45. ield 11 ox or Ci This 1s done by a similar routine to creating a new field Click on New on the Bottom Button Bar When the New Field Sub Screen appears click in Sub Field and select the field which is to be split from the drop down list The record for that field will appear with the cursor in the Sub Field section Enter the identifier you wish for the sub field This should be two digits letters or numbers It 1s suggested that one of these should be the Year number for easy reference 1 e A7 Would be the first section of the field for the 2007 crop B7 the reference for the second section The Size should be set to the area of the sub field as should the Second Size if applicable The only other item likely to be edited may be the Comment You should now click Save The crop for this Sub field can now be entered in the Crops section of the Options Bar Continue by the same routine till you have created all the sub fields you need Care should be taken that the total area of the sub fields should not be greater then the nominal O S area of the main field 31 IL Soil Analysis Any number of soil sample results can be recorded against a field These records can be examined and edited by clicking on the Soil Analysis tab COCA _ es EXSECIAEIEAEA mont EEES Land Class sets the class for IACS purposes Non LFA LFA or SDA The record holds both Soil Type and Sub Soil Type description Soil type is selec
46. ility to use quality or performance of such Farmdata software and user manual even if Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights PREFACE This document describes how Cropdata for Windows the Field and Stock Recording System produced by Farmdata Limited operates The program runs on Windows 2000 or above and is written in Visual Basic net It will not run on Windows 95 or Windows 98 Windows 2000 Windows XP Windows Vista and Visual Basic net are registered trademarks of Microsoft Corporation Inc Related Documents Cropdata Getting started Windows Manual Table of Contents INTRODUCTION 1 IZ I 3 I 4 ES L6 CHAPTER 1 a Aa Aa Aa a fa p WW LU WwW WwW YU W W LWW A OY ON a a CHAPTER 2 A A A O
47. in this chapter of the manual The only difference when using them is the way the Stock is handled by the entries In Planned operations the stock is Committed Committed stock is subtracted from the stock on hand to leave available stock It does not stop the system from using stock in completed operations it just gives a guide to the current and future position Completed operations actually reduce the stock holding There are five ways of entering detail onto fields 1 New Operations This allows for individual operations to be entered onto individual fields also for the entry of sales from fields 2 One Crop Operations This allows for rapid entry of the same opertation to many fields growing the same crop or variety 3 Tank Mixes This Allows for the entry of more than one stock item to a field at any one time also for rapid entry of outputs over many fields growing the same crop or variety 4 Re Cost Operations It is not unusual to be unsure of the cost of an item when it is used This allows for the easy changing of the cost of operations after they have been planned or completed 5 Manure Operations Used to enter applications of FYM amp Slurry _48 di La New Operations This is where you can enter single operations onto fields All Sprays Fertiliser Seeds Tasks and Yields are available through this routine mE Completed Operations ae i A Pp Details Date 01 03 2009 gt Rate 145 67 Kos Ha item
48. ination should also be entered 28 CHAPTER 3 FIELD RECORDS This section accesses the complete record of all fields whether current or non current It is generally for information only but any of this information can be edited 1f required New fields and sub fields must be created here before any information can be entered 3 1 Create a New Field At the Initial Screen click on Field Records and click Field Records again on the second or sub screen You will be presented with the screen shown below If you have existing fields you will see the detail of the first field alphabetically on your list fe Current Fields Second Units Size OS Number OS Map Sheet SN2341 Holding High End Farm Add Comment Click on New on the Bottom Button Bar and you will be presented with the small sub screen shown below If it is the first field of the system this sub screen will not appear Please select whether you wish to create a new Field or a Sub Field of an existing Field a Field Sub Field y 29 If it is an entirely new field leave the button in Field and click Ok The Field Record screen as above will appear with blank detail for you to fill in as follows Field The identifier of this field This can be a name number or combination of both This identifier must be unique to each field The list of fields is held in alphabetic order numbers come before letters in computers
49. iness zl Business Parameters E ps High End Farm The Mount Midtown Midshire KY13 Ta Post Code Telephone 01467 671457 Fax 0146 76 1448 E Mail Holding Number Password A Business Name Address and Telephone Number The trading name address and contact telephone number of the business B Holding No The official Ministry of Agriculture code for the principle holding of this business C Password Used to access the business when entered here 10 1 2 Harvest za Business Parameters E ie Business Harvest Units Harvest Year Farm Size Cropped Area V Enable Stock Control A Units This sets the system to work either in Imperial or Metric measures Acres for Imperial or Hectares for Metric B Harvest Year This sets the default year for entering and extracting information It is generally set to the crop year you are currently entering information for 1 e 2009 for crops to harvested in 2009 It should be reset each year when you move forward to the next crop It can be over ridden for individual entries or reports as required C Farm Size Cropped Area Total farm area and total cropped area of the business D Enable Stock Control When this is set to Yes the system gives full Stock traceability It will record when and from whom stock was purchased and show where and when it was used If set to No only current available quantities of stock can be listed 11
50. ing in the detail as required Click save when finished Existing entries can be edited by clicking on the incorrect section and reentering Any observation can be deleted by highlighting it and clicking Delete 39 CHAPTER 4 FIELD EVENTS This Chapter describes the option available for recording field events ae MF CROPdata Arable Management System High End Farm nn Pu ET at ME TE File Utilities Help a E y Y 29 High End Farm E Field Records ee Field Events 23 Allocation of Crops A Felworm Results H Stock Events 2 Maintenance Routines 2G Nvz eer Reports 40 4 1 Allocation of Crops This allows for the rapid entry of crops into fields It is generally a once a year task although if a field is double cropped a second entry will have to made It is best to have created all the new sub fields you will require for the new year before commencing this process iif Allocation of Crops pin a 19 03 2009 y ine Selected Available 3 14 Enter the Date that work is expected to commence on this crop usually the sowing date Enter the Year for which you are entering the crops Generally the year the crop will be harvested This is also the IACS year that the crop will be calculated in Select the Crop and Variety Type is the preset IACS definition but can be changed if required Comment can be entered if you wish Now Highlight all the fields growing this crop and
51. is section allows for the adjustment of the cost of an operation or range of operations after they have been entered It is not uncommon to discover that the cost of an Item has changed when the invoice comes in changes can be made quickly and easily here mE Re Cost Operations Details Start 01 01 2005 Category Fertiliser tem 34 5 N Price 350 00 Tonnes Fields Selected Available Total El By Holding High End Farm Fa 8 10 Area Crop Winter Barley Winter Wheat Grass under 5 years Winter Barley Winter Wheat Set Aside Set Aside Grass under 5 years 22 Winter Barley Winter Wheat Enter the dates between which the application that you wish to re cost were made Start for the Beginning and End for the end Select the Category of the item to be re costed and the Item itself The current Adjusted Stock Price will be displayed this can be amended to the Price you wish Select Holding for the fields on that holding or Individual for all fields in the business The fields where this Item has been applied between your selected dates will be displayed If a field has had more than one application of the item in the date range it will appear the appropriate number times in date order Select the fields for the adjustment by clicking on them to highlight them The full list of fields can scroll up and down using the up and down arrows at the right side of the field list If you wish to select all the Fields on the
52. k Comment can be anything you wish to record against the application Select the Crop you wish to make the application on All the fields growing that crop in the selected year will be listed All is initially displayed in the Variety box If you wish just one variety of the crop select it in the Variety box and only fields growing that variety of the crop will be displayed Select the Harvest Year The default Harvest Year as set in the Business Parameters is displayed 51 Select the fields for the application by clicking on them to highlight them The full list of fields can scroll up and down using the up and down arrows at the right side of the field list If you have selected a Rate for the application the total will build up as the fields are selected If you have selected a Total The rate will adjust as fields are selected If you wish to select all the Fields on the list click Select All on the Bottom Button Bar Individual fields can be then be de selected by clicking on them to remove the highlight On the Bottom Button Bar Click Save to record the entry If Sprays are selected you will be presented with the details screen Time 13 00 Person James Smith Water Rate 150 Spray Quality Medium Wind Direction SE Growth Stage 2 Reason Growth Regulator Lerap Date 01 01 1980 Completed By Dose Buffer Zones Enter the required detail Click Exit The fields will disappear off the list once saved lea
53. list click Select All on the Bottom Button Bar Individual fields can be then be deselected by clicking on them to remove the highlight On the Bottom Button Bar Click Save to record the entry The fields will disappear off the list once saved leaving the others for further entries If you want a complete list of fields again click the Refresh Button on the Bottom Button Bar Once all the entries have been recorded click Exit on the Bottom Button Bar _55 aor Manure Operations This section is used to record the application of FYM and slurry onto fields mE Manure Operations E jE Details Date 703 2009 Season Manure Cattle FYM Not Incorporated Harvest Year Selected Available Total Grass over 5 years Grass under 5 years 00 Other Land Winter Barley Grass under 5 years under 5 years Roads Yards and Buildin Grass under 5 years 52 Grassa under 5 years Winter Barley Winter Wheat Winter Wheat Enter the date of the application Enter either a rate per Ha of the application or the total amount applied over the fields you are selecting If a rate is selected the total 1s calculated if the total 1s entered the rate is calculated Select the season for the application Select the type of manure being applied Comment can be entered as required If holding is selected then only fields at that holding will be selected for display If holding is not selected then all fields within the business wi
54. ll be displayed regardless of holding The Year determines which crops are displayed in the fields Entering 2009 will display the crops grown in the fields in that IACS year entering 2008 will display the crops grown in that year Select all the fields you wish to record this application against Click Save to save the application to the records 56 CHAPTER 6 STOCK RECORDS This Section access all the detail of Stock items Stock items include anything that is costed onto or produced from a field Fertiliser Seeds Sprays and Tasks Costed items such as contractors operations or farm operations are Costs Yields Saleable Production are items of income to be recorded onto fields Each Item which is to be costed onto a field has to be entered here The screen below is the entry screen the Bottom Button Bar gives the available options for all stock items The tabs give access to further information on each Stock item New Stock Items should be entered here Click on the New Button on the Bottom Button Bar and fill in the record as described below With new records care should be taken to ensure that any existing stock holding is entered both in the Receipts Tab and the Stock on Hand and Adjusted Cost sections of the main record Existing items can be edited at any time Select the item from the drop down list by clicking on the down arrow at the end of the item line Alternatively click the Find button on the Bottom Button Bar and
55. ll fields in the business will be shown Year Where available it should be set to the desired year It initially sets to the current year as set in the Business Parameters Limits are available in all the Operation reports by clicking on the Limits Button in the Holding Section The Limits are operated by clicking in the square beside the description If there is no X in the box the limit is not set If the limit 1s set with an X then you can select from the list in the adjacent drop down list Operation Reports Limits E Field FF Crop Dates E tem Y Category E Code Either field or crop can be selected if one is chosen the other is not available Field can be limited to one particular field 70 Crop Dates can be limited to one particular Crop can be limited between two dates Only one of the following three can be selected If one is chosen the other two are unavailable Stock Category Code can be limited to one particular Stock Item can be limited to one Stock Category can be limited to one Stock Code Planned Operations Completed Operations These options show what operations have been entered on to a particular crop or range of crops depending on the limits you set The operations are shown in date order The fertiliser units costs and outputs are totalled for each field Total costs Category Fertiliser 01 Grass over 5 years Date Cat litem 02 03 06 FE
56. me Rate Quantity 08 10 2005 0 24 24 353 357 3000 001 372 00 08 10 2005 Claire Seed 176 678 375 00 15 11 2005 Javelin 100 74 14 30 15 11 2005 Alpha 19 20 14 30 20 02 2006 34 5 N i 110 37 15 03 2006 34 5 N 220 74 15 04 2006 34 5 N 31 20 Save New Delete Find Print net Previous Exit Help The crop required can be selected from the drop down list The operations for that crop are then displayed Planned or completed can then be selected All operations are shown in chronological order Scrolling up and down and side to side shows all the detail of each application The Summary at the top shows the Current margin for this field in total and by Ha Negative figures indicate that costs have been incurred which are greater than any outputs entered New Operations can be entered here by clicking New and entering the detail Stock will be updated accordingly This is not the normal entry routine for completed jobs This 1s however the section where amendments are done to entries already made Highlight the section of the operation which is wrong and re enter it Stock records will be updated accordingly Any operation can be deleted by highlighting it and clicking on the Delete button Stock records are again updated accordingly Planned operations are automatically removed by entering completed operations to the same field same crop and with the same stock item This usually means that an
57. n on the Bottom Button Bar Once all the entries have been recorded click Exit on the Bottom Button Bar 50 5 2 One Crop Operation This section allows for the same function as in 1 above This options however gives the facility to pick only the fields growing the same crop in a particular year A particular variety of the selected crop can then be chosen It gives a rapid entry facility where an application is applied over all fields growing a particular crop or variety ME One Crop Operations E es 5 Rate Quantity Add Price Stock 3 0 Fields Grass under Grass under Grass under Grass under Grass under Grasa under Grasa under Grasa under Enter the Date the operation was done Pick the Category of input you wish from the list The list is obtained by clicking on the small box with the arrow at the end of the Category field The individual Item from within that category is selected in the same way Selecting None as the Category gives a list of all Items regardless of category Stock can be used before it is entered in Stock Receipts the stock level will run at a negative level Select Rate or Total Only one of these options can be selected Rate would be entered as the Rate per Hectare at which the item was applied Total is the total amount of the item used for the applications Using Total gives a more accurate control of Stoc
58. port on _75 Click on Limits to set the limits you wish in the box below Operation Reports Limits T Field E Crop C Dates E tem Category Fertiliser F Code Com poun d Either field or crop can be chosen If one is selected the other is unavailable for limits Field Allows only one field to be selected for the report Crop Allows the report to be limited to one crop Dates Allows the report to be limited to operations between selected dates Only one of the remaining three limits can be selected for a particular report If one is selected the other two are unavailable Stock Only one Stock item is chosen to be reported on Category The report is limited to one Category of Stock Fert Seed Sprays etc Code The report is limited to one of your Stock Codes Herbicides Fungicides etc 76 Two report examples are shown below 1 Costing by field Each Stock Group is shown and each Stock Code within the group 1s shown and totalled E Commodity Costings By Field B tort Sa aon High End Farm Date 20 03 09 Commodity Costings by Field Page 1 of 1 Harvest Year 2006 05 Winter Barley Manitou Fertiliser Compound Date Item 17 09 05 0 24 24 23 02 06 34 5 M 10 03 06 34 5 M 15 08 06 34 5 M Totals for Compound Totals for F ertiliser Seed Date Item 17 09 05 Manitou Seed Totals for Seed Sprays Date Item 13 05 06 Corbel 13 05 06 Unix Herbicide D at
59. re there are a limited number of preset options As an example you may wish to limit one crop or variety or crop year or below a pH level Secondly to include headings in the report click the box under Incl to show Yes The order in which you click this selection 1s the order in which the heading are laid out across the paper The number of columns each heading takes in a report is shown in the Len Column The total columns of all selected headings is shown at the top of the report Thirdly the Sort order of the report is set by the end column under Rank If you want the report sorted by a particular heading click in the rank box of that heading This will be the first sort criteria Should you wish to sort further within the first choice then click in you second chosen option rank box An example of this may be to sort firstly by Crop and then within crop by Variety Click OK to save your report format 90 To display or print a report Highlight the report you wish from the list Select whether you wish to include Current and or Non Current fields Click Display or Print on the Bottom Button Bar To change the format of an old report Highlight the report you wish from the list Click Old on the Bottom Button Bar and the report format will be display for editing To delete an old report Highlight the report you wish to delete and click Delete on the Bottom Button Bar 91 Appendix A Backup amp Restore Routines You
60. ready in use 18 1 3 6 Operation Codes 5 Operation Codes tex Code FC y Description Fungicide cae as None Save New Delete Find Next Previous Exit Help These allow the above Operation Categories to be subdivided Sprays could be subdivides into Herbicides Fungicides etc This gives greater flexibility in reporting and stock holding To create a new Category click New fill in the code you wish Tab to Description Field fill in Description Tab to Type and select and click Save You may not delete a code which is already in use 1 3 7 Units HS Unit Codes as Description Kilogrammes Omit this Unit Code from Occurrences Save New Delete Find Next Previous Exit Help These are the units in which Stock 1s bought sold and applied For example most fertiliser 1s bought in Tonnes but applied in Kilograms Sprays may be bought by the Can Bottle Pack and applied in Litres or Kilograms All of these should be entered here as Units To create a new unit click New fill in the unit Code you wish Tab to Description Field fill in Description and click Save You may not delete a code which is already in use 19 1 3 8 Varieties eal Wariety Codes Abbot Twe E Omit this Variety Code from Occurrences The list of varieties you grow on the farm The system comes preloaded with recommended variety lists for
61. ry This gives a report of the totals of Stock Items required for the Planned Operations The usual limits can be applied Job Sheets These sheets can be printed as instruction sheets to operators They show the detail of the Planned Operations which are to be done Limits can be applied It designed to be given to the operator filled in by him and returned to the office for recording onto the computer 72 8 3 Stock Reports This option gives reporting facility on Stock Items and their usage Limits can be set for a single Stock Category or a range of stock categories Stock Reports Sox Reports Stock tems 5 Stock Holdings 6 Non Stock items gt Stock Transactions gt Non Stock Transactions Limits Stock Items Non Stock Items A listing of all Stock Items or Non Stock Items on Record Stock Transactions Non Stock Transactions This lists the detail of where and when all the Stock Non Stock Items have been used and come from Only transactions since the last Stock Update date for the particular item will be shown Stock Holding This gives a report of the stock on hand and committed for all current Stock Items Eee 8 4 Code Lists This section gives the ability to print or view the codes as set up in the Maintenance Routines Code Listings Se Reports Crop Codes 5 Observation Codes Variety Codes Unit Codes C Operation Categories 5 Operation Codes Select the lis
62. st a field These records can be examined and edited by clicking on the Eelworm button on the options bar soe J me os ct fee Jl me reve es Jl mo Each test result can record The Date of the test and the Result Comment is free space for any remarks you wish New entries should normally be made through Field Events as described in Chapter 5 Section 3 New entries can also be recorded by clicking on New on the button bar and filling in the detail as required Click save when finished Existing entries can be edited by clicking on the incorrect section and reentering Entries can be deleted completely by clicking on Delete on the button bar 34 3 3 4 Crops This Section gives access to the full cropping record for this field All the crops are shown as in the screen below amp Current Fields eu gt 7 Ed I So Field Soil Analysis Limings Eelworm Crops Operations Manure Observations 3 6m 0 V Eligible for Area Payments Harvest a Date es Crop IACS Class Seed Type 01 01 2009 2009 Grass under 5 years 00 Other Forage Certified Seed 01 01 2008 2008 Grass under 5 years f 00 Other Forage Certified Seed 07 12 2006 2007 Grass under 5 years i 00 For AAPS Forage 01 01 2006 2006 Grass under 5 years 00 For AAPS Forage 01 09 2004 2005 Winter Barney 00 Cereals Delete Find Print Next Previous Exit Help New This allows you to crea
63. t you wish and click Printer or Screen 74 8 5 Commodity Costing This section shows the commodity costing reporting routine This gives the facility to identify costs for any input or output or group of inputs or outputs and where they occurred It can used on the planned or completed operations They can be analysed by 1 Field Each individual field is shown The operations applied to it are shown by their group within your selected limits 2 Category Each individual stock category is shown Usage of each item is shown in detail and sub totalled by item and code 3 Crop The operations applied to each crop are shown Usage is broken down within each crop by Stock category then Stock Code and then individual item Each 1s totalled 4 Variety As with Crop above but the breakdown 1s by variety 5 Date Usage is shown by date What has been used where on each date Commodity Costings E Reports By Field D By Variety By Category By Date D By Crop 3 Planned By Holding Harvest Year M Summarised Version Display The constraints on the report can be set by limiting to a holding if you wish Click in the Box and select the start and end holding Use the same holding in start and end if you only want one holding Harvest Year selects the year to report on Summarised Version Produces a report showing totals of each item rather than each use of each item Select the crop year you wish to re
64. ta mm se Select what to Restore 1 High End Farm Extracting CAFARMDATAMARABLES A met DAT tem 29 of 40 Select the businesses you wish to restore by clicking on them Click Start to begin the restore 03
65. te a new crop in this field Date The sowing date for this crop For continuing crops such as grass enter the 1 January of the Harvest Year Year This is generally the Year in which the crop will be harvested It also is the year it is taken into account for ACS purposes It is possible to have 2 or more crops in the same Year In this case it may be necessary to adjust IACS Class for one or more of these crops to show correct figures Crop The name of the crop you are entering Either type the crop name or the first letter to select from the drop down list Variety The variety of the Crop Either type the variety name or the first letter to select from the drop down list May be blank Size This is the area of the crop It is generally the nominal area of the field but may be altered to a smaller area to take into account any uncropped area This is the Area used in the costings and IACS calculation Second Size The area of any Secondary Units if they are required IACS Class This is generally the class associated with the chosen crop Seed Type Is applied to oilseed rape crops where seed type is a requirement in the record 35 Management Option Applied to Grassland crops to define the grazing and cutting regime Also applies to Set Aside to define the management regime Delay Used for NVZ calculation adjustment specifies the number of days sowing was delayed Adjustment Used for NVZ calculation adjustment pre 200
66. ted from a dropdown list The list is that used to define soil types for NVZ purposes Each test result can record Date pH Phosphate Potash Magnesium Sulphur Copper Zinc Calcium Boron Organic Matter and Comment Comment is free space for any remarks you wish New entries should normally be made through Field Events as described in Chapter 5 Section 1 New entries can also be recorded by clicking on New on the button bar and filling in the detail as required Click save when finished Existing entries can be edited by clicking on the incorrect section and reentering Entries can be deleted completely by clicking on Delete on the button bar 2 Seu cs Limings Any number of limings can be recorded against a field These records can be examined and edited by clicking on the Liming tab Bonnie err se J mem ieee ea eme met ere est toe Each Liming can record The Date of the application the pH Result and amount applied Comment is free space for any remarks you wish New entries should normally be made through Field Events New entries can also be recorded by clicking on New on the button bar and filling in the detail as required Click save when finished Existing entries can be edited by clicking on the incorrect section and reentering Entries can be deleted completely by clicking on Delete on the button bar 23 3 3 3 Eelworm Any number of Eelworm Tests can be recorded again
67. tion FYM and Slurry Production 88 8 8 Selective Reporting This section allows you to create reports to your own specification Any information held within a field record can be incorporated into a report in this section These report formats can be saved and reproduced at any time 72 Selective Reporting Ser x E Current Fields E Non Curent Fields 89 To create a new report Click New on the Bottom Button Bar Enter the Name of the new report This is the name the report will be stored as You may now pick the parameters of the report form the scrolling screen as shown below Selective Reporting Y p e Report Title Wheat 2008 Columns Used Upper E a Heading Field Name Field Size nd Units nd Size OS Number Map Reference Land Class Soil Type Sub Soil Type Holding Field Comment Comm Date Harvest Year Crop Size Crop Size 2 Ja BE m aa il a ml HL La Fall ral A L 4 LA el ala E El mE 35 3 20 3 16 16 10 26 26 20 41 11 8 3 3 There are three stages to creating the report layout There are at present 65 Headings to choose from Firstly set the limits on what you want to include in the report Click in the Lower box of the item you wish to limit you will be asked to select the bottom limit an the upper limit of your selection You may also be given a list to select from whe
68. type in the first few characters of the description Click OK and the nearest item alphabetically will be presented Previous and Next Buttons will work back and forwards through the list if you do not get exactly the item you want Care should be taken not to upset the Stock Audit by adjusting Stock Holding and Opening Stock Figures When you have made all the changes you want click Save to record them Do not delete an item once it has been used It is easiest to make it Non Current Non Current items should have a 0 Stock Holding 57 6 1 Stock ost Current Items Name Type Category Sub Category Units Standard Size Description Stock Analysis Seed Lerap Receipts Name Type Category Sub Category Units Standard Size Description Adjusted Cost Stock on Hand Committed Stock Comment 0 24 24 Cure o 1000 00 E Kilogrammes 425 00 Tonnes 6 000 Tonnes Tonnes This is the name of the stock item It must be unique It can made up of any mixture of characters you like This is either Current Or Non Current depending on whether it is a Stock item which you wish to be available for use or not If it is Non Current it is not available on the lists presented when entering operations This defines what type of item it 1s Fert Seed Spray Task or Output This may for example define Herbicides Fungicides etc within sprays This is the unit in which the item is
69. usted Nimax Type N Rate Yield Market N Rate TotalN OrganicManufact Rainfall kg H ha kqH ha kqN ha kg ha kg kg kg kg ha SL 225 a 0 225 1755 0 1755 0 SL 225 o 0 225 2495 o 2495 0 AB 0 00 4248 Nmax 83 8 7 4 Livestock Manure Operations Table 9 Lists the applications of FYM and slurry made in the calender year EE Livestock Manure Applications Table 9 High End Farm Date 20 03 09 Livestock Manure Applications Table 9 Page 1 01 1 Manure Total w N Amount Rate Available N Field Name SF I Ref N Season i i Applied Applied NextCrop kg it t tiha kq ha Text Object MS 101 6 00 Spring D 101 63 19 47 11 68 eens 101 6 00 Spring D D d 370 71 19 47 11 68 101 6 00 Spring D 6 311 52 19 47 11 68 101 6 00 Spring 0 OH a 361 17 19 47 11 68 101 6 00 Spring 0 01 3 91 85493 1947 11 68 Entries are made in Field Operations Completed Operation Manure Operations 8 7 5 Nmax for Grassland Table 10 Calculates the Nmax for total grassland based on the individual field records z g gt _ Fg pm Y E E Nmax for Grassland Table 10 ET High End Farm Date 25 03 09 Nmax for Grassland Table 10 Page 1 of 1 Holdings High End Farm to High End Farm Grass Site Intended Standard Total Nfrom N from N from Field Name SE Area Class Use N Rate Nitrogen Organic Manufact Manufact ha kg N iha kg ka ka kg ha High End Farm 07 1 49 Grazing with Low Clover 260 387 387 260 09 0 89 Grazing with Low
70. ving the others for further entries If you want a complete list of fields again click the Refresh Button on the Bottom Button Bar If you only want the list of the saved fields only returned click the Restore Button on the Bottom Button Bar Once all the entries have been recorded click Exit on the Bottom Button Bar _52 5 3 Tank Mixes This section allows for the entry of more than one operation in a selected field at a time For example three or four sprays can be applied at differing rates as one entry A Tank Mixes Sex Pisco ae Units Price Stock Units 50 271270 Lee Harvest Year Selected Available Total i O Grasa over 5 years Grass under 5 years Ocher Land Winter Barley under 5 years under 5 years Yards and Buildings under 5 years under 5 years Winter Barley Winter Wheat Winter Wheat Variety Enter the Date the operation was done Under Item type the first letter or two of the required spray Select the required one from the list Select Rate Applies Rate should be entered as the Rate per Hectare at which the item was applied Total is the total amount of the item used for the applications Using Total gives a more accurate control of Stock Repeat until you selected all the required sprays for the tank mix and set their rates Comment can be anything you wish to record against the application Select Holding to get a list of fields on that particular holding Do not select holding to get
71. ything left in the planned section at the end of the season didn t happen or a different stock item was used 37 3 3 6 Manure This section records the applications of slurries and FYM on a particular crop swe _uew oeme J eno _ een Jl noe revewe J ese tom New Operations can be entered here by clicking New and entering the detail This is not the normal entry routine for completed jobs they are generally entered in field operations This is however the section where amendments are done to entries already made Highlight the section of the operation which is wrong and re enter it Stock records will be updated accordingly Any operation can be deleted by highlighting it and clicking on the Delete button Buffers Slopes and Other are areas which are not spreadable and are deducted from the field area in some of the NVZ reporting 38 3 3 7 Observations The observations recorded against any crop can be accessed by highlighting the crop and clicking the Observation tab Field Soil Analysis Limings Eelworm Crops Operations Manure Observations swe J mew J o0eo J evo J eme now rrevous ex tee New observations can be entered here by clicking on the New button The details can be entered as required New observations are normally entered through the Field Events Observation section New entries can also be recorded by clicking on New on the button bar and fill

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