ADDENDUM TO Request for Proposal and Technical Specifications
Contents
1. level of access per criterion in each of the location types throughout Kosovo The assessment criteria include 1 Number of accessible polling stations polling centers only 2 Number of non accessible polling stations polling centers only 3 Accessible toilets washrooms 4 Level access 5 Asuitable ramp or lift 6 Obstacle free maneuverability for wheelchair users 7 No low hanging objects on wall 8 Non slippery floors 9 Accessible tables 10 Accessible road to the entrance of the building 11 Accessible parking Section C The Kosovo map will be shown with borders of municipalities 12 Figure 2 The view of the Disability Access segment at Kosovo wide level http www dmp kqz ks org en disabilityacces Election Disability Election Ka Information Access Results General Information M Access to MEC Offices M Access to Polling Centers M Access to Political Entity Offices Access to Electoral Campaign Venues VY Overall accessibility ty A y ws y M UE E A QA 3 YA Detail information 4 N y Cn pu P J A va gt J La po wN Un Gn n 150 Accessible toilets washrooms A bo a Y M Level access wi 2 Fa Aaa Y A suitable ramp or lift Ss y 5 Cu q M Obstacle free maneuverability for yv E New oe Ye Y Wheelchair users gt Y Aa vw Y No low hanging objects on wall A y A J Non slippery floors J N LAS M Accessible tables v Acces2. municipality will appear with marks pin per polling center The information per section will be as follows Section A The results of the political entities at the municipal level will be shown in the same format as in the Kosovo wide level above There will be a button assigned to each political entity which when clicked will provide a pop up screen with municipal results for candidates for that party 16 Section B Statistics at the muncipal level with be shown in the same format as per Section Bin the Kosovo wide level Section C The map of the municipality with marks pins per location type General Elections Polling Center Level Upon clicking on the polling center there will be a zoom in to indicate the polling center and the sorrounding area The information per section will be as follows Section A The results of the political entities at the polling center level will be shown in the same format as in the levels above There will be a button assigned to each political entity which when clicked will provide a pop up screen with results for candidates for that party Section B Statistics at the polling center level with be shown in the same format as per Section B in the levels above A drop down will provide access to text of results for each polling station within the polling center Section C The polling center with the surrounding area The same format as for General Elections will be used for Municipal Elections 1
3. the map They can zoom in and zoom out by moving through the zoom slider If the user has a rollerball mouse they can use the rollerball to zoom in and out the map Moving through the map By clicking with a mouse in the map users can move to any position on the map they want 3 7 SEARCH FUNCTION The system should have a search function to enable users to search and find any information they need 3 8 LEGEND OF THE MAP The DMP will have a legend with colors which will present data series according to the geographic divisions or locations on the map For example in the section with information about disability access the polling centers that do not have access will be marked with red the ones that have partial access will be marked with orange and the ones that have full access will be marked with green The panel of colors should be editable with the option of changing colors 4 NON FUNCTIONAL AND OTHER REQUIREMENTS 4 1 LANGUAGES USED The DMP should be supported in three languages 1 Albanian 2 Serbian and 3 English 4 2 TOTAL OWNERSHIP COST The total cost of ownership TCO of this platform must be as little as possible CEC and or IFES shall not invest additional funding in new hardware and software Also the vendor needs to install and maintain the platform for the agreed period and train CEC staff and other users After that CEC should takeover without the need to employ additional people to maintain the platform o
4. 1 2 SCOPE This web based platform will present the data in a visual and user friendly format so that persons with little experience with such platforms find it easy to use The platform should have the ability to import data and manually add amend and delete data and other necessary information The platform will be developed independently and then be integrated in the Central Election Commission CEC website 1 3 ABBREVIATIONS AND ACRONYMS Abbreviation Description DMP Digitized Mapping Platform IBM The International Business Machines Corporation Computer Server brand IFES International Foundation for Electoral Systems CEC Central Election Commission PC Polling Center In Kosovo schools serve as polling centers SQL Structured Query Language TCO Total Cost of Ownership PS Polling Station In Kosovo class rooms serve as polling stations 2 REQUIREMENTS OF THE SYSTEM 2 1 CURRENT INFRASTRUCTURE The Central Election Commission has its own functional infrastructure including here computers software and network and is able to locate web services like the DMP there The table below contains the specifications and relevant information about the server that will host the DMP SERVER 1 Information about the server Operational System Server Model IBM System x3550 M4 Server RAM Memory 16 0 Gb The server currently does not host any other service The operating system of the serv
5. 7 Figure 3 The default view of the Election Results module 4 http www dmp kqz ks org en election_results E Election Disability Election Information Access R Results E Results q n Parta A Parta B Partia C Partia D Parta E Parta F Parta G Numri i votuesve te regjistruar Numri i votuesve t cil t kan votuar Numri votuesve t cil t kan votuar Pjes marrje n zgjedhje Statistical Information to be Available in Map Graphics and or Tabular Format Different forms of information are to be available by interacting with the map For example e Individual party votes at national and municipal elections national level by clicking on political party name a Kosovo wide presentation on the map and in tabular form of percentages of votes for this political party in each municipality for an election chosen through the slider e Individual party votes at national and municipal elections municipal level by clicking on political party name a Kosovo wide presentation on the map and in tabular form of percentages of votes for this political party in each polling station in chosen municipality for an election chosen through the slider e Mayoral elections municipalities won by each politcal party from first round election result or where held second round election result displayed with municipalities colored according to winning party 18
6. Guide for the Development of the Digitized Mapping Platform RFP 15 147 May 2015 TABLE OF CONTENT T o mMtr d ttion uta da Error Bookmark not defined 1 1 PU POR die Error Bookmark not defined 1 2 SCOPE E Error Bookmark not defined 1 3 Abriviations and acronyMS cccoooccncnononononononanonananononanononccnncnnconnnos Error Bookmark not defined 2 Requirements Of the SySteM cconoccccconoccconononnnonononnnnnannnnncnnnnnnncnnnnnnncnnn Error Bookmark not defined 2 1 Current infrastructure oooocnnnccccncccnonnnononnnnanaccnnancnannnrnncnann cc nnnannnn nn Error Bookmark not defined 2 2 CEC W eb page mimica cta Error Bookmark not defined 2 3 HOSUING cece Seber cet ok deco RET ec eee eect lali delicia 4 3 Map and functional elements of the DMP ccccccssssssssceeeeeeessessraees Error Bookmark not defined 3 1 Elements Ot DMP it A eee eek AAA ene 5 3 2 Sessions Of informatiON ooocncinnccnoncccnonnnonannnnna conan nono nnn nan ccnnnc cnn nn Error Bookmark not defined 3 2 1 Election information oooonnoccconcccnonnnononnnnnncnnoncnnnnnnnnnn cn nnncncnnnns Error Bookmark not defined 3 2 2 Disability ACCESS A a ea A Error Bookmark not defined 3 2 3 Election result con ion scsi tac ed Error Bookmark not defined 3 3 Timeslide iii Error Bookmark not defined 3 4 NM A e a e aaa io bai 6 3 5 Save and download function oooccoccccnoccnononananocononcnononcnnnn cn nnncccnnnnos Error Bookmark not defined 3 6
7. ZOOM FUNCTION tina Error Bookmark not defined 3 7 A O Error Bookmark not defined 3 8 Legend ofthe Marini aii Error Bookmark not defined 4 Non functional and other requirements cccccceessececeesteeeeeeneeeeeenes Error Bookmark not defined 4 1 LANUS Ni rai Error Bookmark not defined 4 2 Owners hip COS iii da Error Bookmark not defined 4 3 SOCUMILY eraa e TTE AE d Error Bookmark not defined 4 4 Architecture interaction and integration csccccsssceceesteeeeseees Error Bookmark not defined 4 5 PA a E E E E E A T 9 4 6 CONSISTEN E ias Error Bookmark not defined 4 7 UsErnti NE a ee ee E heeded Error Bookmark not defined 4 8 User MA a Error Bookmark not defined 4 9 Codes and intellectual property oocccnnnoccccnononananonanananonanananonnnoss Error Bookmark not defined AN kanea eaea iaaa a ea ee E Error Bookmark not defined 2 1 INTRODUCTION 1 1 PURPOSE This document continaing a functional and technical guide is part of the project for the devlopment of the Digitized Mapping Platform DMP The purpose of this document is to offer clear guidelines to potential vendors one of which will be contracted for the development of the platform This document contains a functional and technical guide visuals of internal components of the software and describes the relationship between different components It is expected that this document is used as a foundation for the development of the DMP
8. c Polling Center level 3 2 3 Election results This segment will present the information about election results at the following levels Kosovo wide level Municipal level Polling Center level Polling Station level OQ 7 3 3 TIME SLIDER There will be a time slider that will enable users to move through different time periods By moving the time slider to a specific year or by clicking on the arrow that takes users through different time periods the data wiill change to show users the information for different years For example by moving the time slider to 2014 the interface will filter the data and present the information about 2014 Where there is more than one election in a year a facility such as a drop down box will be required so that the user can select the election required 2001 2014 3 4 NAVIGATION By clicking in a place or a zone on the map a pop up will appear that will contain the general election information about that particular place or zone For example if a user clicks on the municipality of Prishtina then depending on which information section they chose they will receive information related to the municipality of Prishtina 3 5 SAVE AND DOWNLOAD FUNCTION The system should contain the function to save and export data through which users can save and download maps as images or as data in Microsoft Excel format 3 6 ZOOM FUNCTION Through the zoom function the user can change the position and size of
9. e system will pass to the CEC 5 DMP INTERFACE The DMP interface will be integrated in the CEC website When opening the DMP there will be an initial interface with the Kosovo map and the functions tools of the DMP The wireframes presented below illustrate to potential vendors the functions and tools required from the DMP It is important to emphasize that these functions are fundamental and necessary However their forms organization and position in the interface do not necesarily have to be the same as portrayed in the instructions and wireframes There are also no limitations to additional functions that may add value to the DMP DMP SECTIONS All segments of the DMP will have three sections Section A General Information Section B Statistics Section C Map Section A will be used for contact information in the Election Information module disability assessment criteria in Disability Access module and for presenting results in the Election Results module Section B and Section C will present statistics and the map respectively throughout the three modules The specific sections are illustrated in the wireframe below SEGMENT I GENERAL ELECTION INFORMATION Kosovo wide Level The defaul view of the DMP will be the General Election Information segment at the Kosovo wide level The information presented in this level is as follows Section A Contact information for the CEC Section B Statistics for 1 Number of municipaliti
10. ers is Microsoft Windows Server 2008 R2 whereas RDBMS in Microsoft SQL server 2008 R2 The CEC has the license to use the abovementioned versions This information should guide potential vendors in determining the technology to develop the DMP but not limit them in specific technology or versions 2 2 CEC WEBSITE The CEC website was developed in ASP NET and the data is in the platform Microsoft SQL Serer 2008 2 po 2 3 HOSTING After the development of the DMP it will be hosted on the CEC Server The CEC will do the necessary technical preparations for the online launch of the DMP by ensuring space on the disc internet network web servers and the necessary services for the public 3 THE MAP AND THE FUNCTIONAL ELEMENTS OF THE DMP The development of the DMP and the selectiton of the platform is the direct responsibility of the vendor There are different mapping platforms available and it is important that the proposed platform does not have any limitations in terms of closure of the platform and or limited access due to time or access based payment requirements The vendor needs to ensure that the DMP is fully coordinated with the law on municipal border administration CEC has the information on geographical coordinates latitude and longitude of polling centers and Municipal Election Commission MEC offices and will provide that information to the vendor in Microsoft Excel format Coordinates of other Icoations such as polit
11. es 2 Number of voters 3 Number of polling centers 4 Number of polling stations Section C The map of Kosovo with borders for specific municipalities 10 Figure 1 The default view of the DMP with the three sections specified t http www dmp kqz ks org en general_information Election Disability Election Information Access Results General Information Central Election Commission of Republic of Kosovo Address Str Migjeni n n Pristina 1000 E mail info kqz ks org Tel 381 0 38 211 337 Fax 381 0 38211 337 Section B k o Statistics Municipality 38 Votersin Voter List 1 782 454 Polling centers 798 Polling Stations 2 374 Municipality Level After the default view is presented the user can click any municipality Upon the click an image of the municipality will be shown with pins on specific polling centers and a special pin for the MEO office The information presented in this level is as follows Section A Contact information for the MEO Section B Statistics for the specific municipalities 1 Number of voters 2 Number of polling centers and 3 Number of polling stations There will be a sub section here where the list of the polling centers will be shown with the polling center number and school building name The user should be able to click on the school building name and the system will take the user to the pin in the map where the school building is located where the box wit
12. h information see Section C will be opened Section C The map of the municipality with pins on polling centers When clicking on the pin of a polling center a box will be opened to show 1 the polling center number 2 the name of the school building 3 number of voters in that polling center 4 number of polling stations and 5 11 geographic area for voters who vote in this polling center A function for uploading and attaching pictures to each location should be provided so that the CEC can upload pictures at a latter time Upon clicking on the school building name from the list in Section B or clicking directly on the pin the system will zoom in to show the polling center cadastral area which is the area from which voters are assigned to the polling center SEGMENT II DISABILITY ACCESS SEGMENT Kosovo wide Level The default view for the Disability Access segment will be at the Kosovo wide level The information presented for each section are as presented below Section A This section will provide the percentages in specific locations and overall accessibility at Kosovo wide level Specifically information will be provided for 1 Access to MEC Offices 2 Access to Polling Centers 3 Access to Political Entity Offices 4 Access to Electoral Campaign Venues and 5 Overall Accessibility Section B This section will provide information for the 11 disability access assessment criterion The percentages shown will reflect the
13. ical party offices are currently being obtained 3 1 ELEMENTS OF THE DMP In order to present the data in a visual format and enable DMP users to interact with the data the DMP should contain at a minimum the following information to enable a user to find the information being sought a Information Section Panel b Time slider c Navigation d Save and Download Function e Zoom Function f Search Functions g Legends 3 2 INFORMATION SEGMENTS The information segments show the division of the groups of data into sub groups which will be presented in the interface of the DMP The information segments of the DMP should be organized into three parts 3 2 1 Election information In this segment the general election information will be presented in these levels a Kosovo wide level b Municipality level c Polling Center level The information presented will contain the number of polling centers and their locations the number of polling stations the number of voters the area from which voters will be drawn for that polling center and the contact information of the Municipal Election Officers MEOs The second section will offer more information about electoral services at the municipal and central level to citizens CSOs and political entities 3 2 2 Disability Access This segment will present information about the level of access for persons with disabilities in the following levels a Kosovo wide level Municipal level
14. l accessibility at the municipal level Specifically information will be provided for 1 Access to the MEO Offices here with a yes no not percentages 2 Access to Polling Centers 3 Access to Political Entity Offices 4 Access to Electoral Campaign Venues and 5 Overall Accessibility per municipality Section B This section will provide information for the 11 disability access assessment criterion The percentages shown will reflect the level of access per criteria in all location types in that municipality The assessment criteria include Number of accessible polling stations Number of non accessible polling stations Accessible toilets washrooms Level access A suitable ramp or lift Obstacle free maneuverability for wheelchair users No low hanging objects on wall Non slippery floors Accessible tables e Oe Pan QO TS Ee Eb 9 Accessible road to the entrance of the object Accessible parking Ha za Section C The map of the municipality will be shown with different markers in different location types The users will have to be able to derive user defined reports just like in the Kosovo wide level with different colors per location type based on what color range the location type falls under Polling Center Other Location Type Level Upon clicking in the specific location type the system will zoom in that mark The information per section are as follow 14 Section A 1 Overall accessibility in location type a
15. nd 2 Number of polling stations Section B This section will provide information for the 11 disability access assessment criterion but in this case not using percentages but number for criteria 1 and 2 and Yes or No for the remaining criteria The assessment criteria include Number of accessible polling stations Number of non accessible polling stations Accessible toilets washrooms Level access A suitable ramp or lift Obstacle free maneuverability for wheelchair users No low hanging objects on wall Non slippery floors Accessible tables Accessible road to the entrance of the object Accessible parking A ISA PR PO Section C The zoom in of the location type and the surrounding area SEGMENT III ELECTION RESULTS Upon clicking On the Election Results Segement there will be two categories users can select from 1 General Elections and 2 Municipal Elections Within the category of Municipal Elections there will be four sub categories a Municipal Assembly Elections and b Mayor Elections First round Second round By election Next to these categories there will be a time slider The time slider will show the election years for each category For General Elections it will have the following years 1 2001 2 2004 3 2007 4 2010 5 2014 For Municipal Elections it will have the following years 1 2000 15 2 2002 3 2004 4 2007 5 2009 6 2011 7 2012 8 2013 9 2014 10 2015 Additi
16. ns in terms of not being able to add change or delete data for each segment or subgroup of data 4 5 DESIGN The information in the webpage is to be easy to read with reasonable contrast in colors to meet the needs of persons with visual disabilities The colors of the DMP interface are to be in harmony with the colors of the CEC webpage There is to be sufficient contrast between the text and the background The size of the font in the regular text of the application is to be 12 pixel 4 6 CONSISTENCY User interface Ul and user experience UX are to be compatible throughout the application The name of tags graphics tables columns as well as the presentation of search results buttons colors and orientation are to be standardized 4 7 TRAINING OF USERS There is to be a training of all users of the system after the development of the DMP The vendor is repsonsible to organize the training sessions with user groups The system administrators will require advanced training in order to understand all functions of the sysems and the options of making changes to the system 4 8 USER MANUAL The user manual will be a necessary reference for users to understand how to use the system The manual is to be integrated with the system in a way that is easy accessible for users in a PDF format 4 9 CODES AND INTELLECTUAL PROPERTY After the DMP is developed and its final version is installed the codes and all intellectual property rights of th
17. onal future years must be able to be added for each category of election General Elections Kosovo wide level This will be the default view upon opening the General Elections segment and will by default present the data for the latest General Elections The information at the Kosovo wide level per specific section will include Section A The results section will present the results of different political entities for specific elections There will be two buttons that will enable the user to view the results in a 1 Chart Format as well as 2 Statistics Format The Chart Format which will serve as the defult format will use charts to present the percentage of votes that political parties received The Statistics Format which will be presented after clicking the button will have the following information per party 1 Number of votes 2 Percentage of votes 3 Number of seats gained There will be a button assigned to each political entity which when clicked will provide a pop up screen with results for candidates for that party The system should have the option to present the results in an ascending and descending order with a click Section B Statistics included at a Kosovo wide level on 1 Number of registered voters 2 Number of voters who voted 3 Overall turnout as a percentage Section C The map of Kosovo divided with internal borders General Elections Municipality Level Upon clicking on the municipality a map of the
18. r the backend database 4 3 SECURITY The role of the users will determine what priviledges they have from the system depending on their level of engagement in the process CEC and IFES have identified two categories of users a System administrator IT Officers will serve as system administrators and will work directly under the authority of the Head of the IT Department in the CEC Privileges for this user group include e Deleting adding changigng the data in the system creating new categories and similar functions e Reviewing the log history e Similar IT competencies b Data entry personnel Specific staff responsible for data entry Their privileges include e Data entry for each section e Updating and changing the data 4 4 ARCHITECTURE INTERACTION AND INTEGRATION The DMP is to be web based and easy to use for all internet users through web browesers DMP is to be compatible with all common browsers Google Chrome 4 0 201 1 and newer versions Mozilla Firefox 3 0 6 and newer versions Internet Explorer versions newer than 6 DMP is to be able to support platforms like Windows Linux Macintosh as well as have responsive design in Android and OS platforms It is to support web server application standards like Microsoft IIS Apache Tomcat Web Sphere Web logic Oracle HTTP server DMP is to have the option of adding data in each segment in any time period in subsequent years or processes There are not to be limitatio
19. sible road to the vi Entrance of the object J y Accessible parking J The information criteria in Section A and B will have check boxes which users can use to interact with the map If they want information about a specific criterion in a specific location type they will only check the check box and the information will be presented visually in a map For example one user would like to know the percentage of accessible toilets in Kosovo The user would click on the Accessible Toilets criteria in Section B and check all types of locations in Section A after which the muncipalities in the map of Kosovo would have different colors based on the percentage of accessible toilets they have in their polling centers and other election related locations The percentage ranges would be shown in a legend on the side and can be different shades of one color or different colors For instance if only 7 of toilets are accesible in one municipality that would fall in the range of 0 10 which would be marked with color A Another municipality where 15 of the toilets are accesible would fall under the range of 11 20 and as such that municipality would be marked with color B Therefore there would be different shades of the same color or different colors for different ranges of percentages The specific percantages would also be written as drop down data for each respective municipalities The users should also be able to generate more
20. specific reports For example a user would like to know what municipalities have accessible parking in more than 50 of polling centers The user should be able 13 to click on the Accessible Polling Centers in Section A the criteria Accessible Parking and the ranges above 50 in the ledger with percentages Through this comand the system will highlight only the municipalities that have more than 50 accessible parking Users should be able to do the same with more than one criterion For instance the user can look for municipalites that have have MEC offices with less than 30 Obstacle free maneuverability for wheelchair users A suitable ramp or lift and Non slippery floors They would click on Accessible MEC Office in Section A Obstacle free maneuverability for wheelchair users A suitable ramp or lift and Non slippery floors in Section B and the ranges below 30 in the legend with percentages Through this command the system will highlight the municipalities that have less than 30 of the specified location that meet each of these three criteria jointly Municipality Level From the Kosovo wide level users can click on a specific municipality which will take them to a map of the municipality with different type of pins for different election related locations The information per section will include Section A This section will provide the percentages in specific locations and overal
Download Pdf Manuals
Related Search