STATE OF UTAH DEPARTMENT OF TRANSPORTATION May 12
Contents
1. Construction Camera XXXxx Page 6 of 6 April 8 2015 5 5 2015 2 19 PM p 18 5 5 2015 2 19 PM State of Utah END OF SECTION Construction Camera XXXXX Page 7 of 6 Bid DOT15 0360PT 1 April 8 2015 State of Utah Bid DOT15 0360PT 1 Question and Answers for Bid DOT15 0360PT1 Purchase of construction camera and service Overall Bid Questions There are no questions associated with this bid Question Deadline May 11 2015 9 00 00 AM MDT 5 5 2015 2 19 PM p 202. 10 State of Utah Bid DOT15 0360PT 1 7 INDEMNITY The Contractor agrees to indemnify save harmless and release the State of Utah and all its officers agents volunteers and employees from and against any and all loss damages injury liability suits and proceedings arising out of the performance of this contract which are caused in whole or in part by the et ag of the Contractor s officers agents volunteers or employees but not for claims arising from the State s sole negligence 8 EQUAL OPPORTUNITY CLAUSE The Contractor agrees to abide by the provisions of Title VI and VII of the Civil Rights Act of 1964 42USC 2000e which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services on the basis of race religion color or national origin and further agrees to abide by Executive Order No 11246 as amended which prohibits discrimination on the basis of sex 45 CFR 90 which prohibits discrimination on the basis of age and Section 504 of the Rehabilitation Act of 1973 or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities Also the Contractor agrees to abide by Utah s Executive Order dated March 17 1993 which prohibits sexual harassment in the workplace Contractor must include this provision in every subcontract or purchase order relating to purchases by the State of Utah to insure that the subcontractors and vendors are boun
3. 5 5 2015 2 19 PM p 4 State of Utah Qty 1 Description Trailer with complete component package trailer camera amp solar panel 5 5 2015 2 19 PM Bid DOT15 0360PT 1 p 5 State of Utah Bid DOT15 0360PT 1 State of Utah Department of Transportation Invitation to Bid Legal Company Name include d b a if applicable Federal Tax State of Utah Sales Tax ID Identification Number Number Ordering Address Remittance Address if different from ordering address Corporation Partnership Company Contact Person O Proprietorship O Government aaa Telephone Number include area code Fax Number include Email Address area code Discount Terms for bid purposes bid discounts less than 30 Days Required for Delivery After Receipt of days will not be considered Order see attached for any required minimums 5 El Brand Trade Name Price Guarantee Period see attached SY specifications for any required minimums The undersigned certifies that the goods or services offered are produced mined grown manufactured or performed in Utah Yes No If no enter where produced etc Offeror s Authorized Representative s Signature m Type or Print Name Position or Title NOTICE When submitting a response proposal quote or bid electronically through BidSync it is the sole responsibility of the supplier to ensure that the response is received by BidSync prior to the closing date and time Each of
4. NEC Underwriters Laboratories UL 1 4 SUBMITTALS A Specification sheets of all proposed equipment B Equipment list identifying 1 Model number of each unit 2 Camera Megapixel Size C Camera Warranty D Solar Panel Warranty E Photograph and description specification of trailer PART 2 PRODUCTS 2 1 CAMERA 5 5 2015 2 19 PM Construction Camera xxxxx Page 1 of 6 April 8 2015 State of Utah Bid DOT15 0360PT 1 Image sensor shall be a minimum 1 3 2 Megapixel Minimum 60 degree horizontal field of view Remote pan tilt zoom capabilities Camera shall be capable of streaming live video at 1080i resolution m o O W p Rotation 355d continuous pan minimum T Tilt range 60 to 30 from level minimum Dome camera types shall have a clear dome T Q Camera zoom ability will be 10x digital with 12x optical or better l The camera shall have automatic focus control with manual focus over ride and shall not autofocus on debris on the lens J The total weight of either the camera with positioner assembly or dome camera assembly shall not exceed 20 pounds K The camera and positioner shall be rated for operational wind loading of 90 mph while mounted on a stationary pole 2 2 CAMERA ENCLOSURE A Enclosure shall be environmentally sealed powder coated aluminum enclosure with stainless steel hardware B The camera enclosure shall be UL compliant and shall meet NEMA type 3R standards C Enclo
5. PURCHASE ORDER CONTRACT TERMS AND CONDITIONS ACCEPTANCE OF THIS PURCHASE ORDER BINDS THE CONTRACTOR TO ALL THESE TERMS AND CONDITIONS AND ALL THE TERMS CONDITIONS AND PROVISIONS INCLUDED IN THE SOLICITATION THE DEPARTMENT OF TRANSPORTATION OFFERED RELATING TO THIS PURCHASE ORDER 1 AUTHORITY Provisions of this Purchase Order are pursuant to the authority set forth in the Utah Procurement Code 63G 6 Utah Code Annotated U C A 1953 as amended and the Utah State Procurement Rules and Regulations Any and all supplies services and equipment furnished will comply fully with all applicable Federal and State laws and regulations 2 CONTRACT JURISDICTION CHOICE OF LAW AND VENUE The provisions of this Purchase Order shall be governed by the laws of the State of Utah The parties will submit to the jurisdiction of the courts of the State of Utah for any dispute arising out of this Purchase Order or the breach thereof Venue shall be in Salt Lake City in the Third Judicial District Court for Salt Lake County 3 RECORDS ADMINISTRATION The Contractor shall maintain or supervise the maintenance of all records necessary to properly account for the payments made to the Contractor for costs authorized by this Contract for at least four years The Contractor agrees to allow State and Federal auditors and State Agency Staff access to all the records to this Contract for audit and inspection and monitoring of services Such access will be during nor
6. at the closing time listed If you are in the middle of uploading your bid at the closing time BidSync will stop the process and your bid will not be received Please plan well No variation in price or conditions shall be permitted based upon a claim of ignorance Submission of a proposal will be considered evidence that the bidder has familiarized themselves with the nature and extent of the equipment materials and or labor required The entire proposal must be submitted in accordance with all specifications contained in this solicitation Although some Standard Terms and Conditions may not be applicable the Standard Terms and Conditions as put forth in this solicitation are non negotiable Any submittal containing exceptions to the State s Standard Terms and Conditions may be deemed as non responsive and may be rejected at the sole discretion of the State Offerors bidders shall promptly post questions in BidSync notifying the State of any ambiguity inconsistency excessively restrictive requirements et cetera in the solicitation document s PRODUCTS MUST BE EQUAL TO OR BETTER THAN SPEC S Item Response Form DOT15 0360PT1 01 01 camera with cellular modem 5 each Ma State of Utah Department of Transportation Warehouse 4501 South 2700 West central warehouse attn Denice McCarthy Salt Lake City UT 84119 Qty 5 p 3 State of Utah Bid DOT15 0360PT 1 minimum specs are attached all items must meed or exceed those listed CAMERA
7. bid received if UDOT believes it would serve the best interest of the State e Before or after the award of a contract UDOT has the right to inspect the bidder s premises and all business records to determine the holder s ability to meet contract requirements f UDOT does not guarantee to make any purchase under awarded contract s Estimated quantities are for bidding purposes only and not to be interpreted as a guarantee to purchase any amount g Utah has a reciprocal preference law which will to be applied against bidders bidding products or services produced in states which discriminate against Utah products For details see Section 63G 6 404 and 63G 6 405 Utah Code Annotated h Bid tabulations and awards are posted http purchasing utah gov vendor bidtab html i Multiple contracts may be awarded if UDOT determines it would be in its best interest 5 5 2015 2 19 PM Bid DOT15 0360PT 1 State of Utah Bid DOT15 0360PT 1 8 UDOT APPROVAL Purchase orders placed or contracts written with the State of Utah as a result of this bid will not be legally binding without the written approval of the director of UDOT 9 DEBARMENT The CONTRACTOR certifies that neither it nor its principals are presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from participation in this transaction contract by any governmental department or agency If the CONTRACTOR cannot certify this statement attach
8. level D A system user s manual or instructions with details on interfacing to the system shall be provided 3 4 FIELD INSTALLATION OPTIONAL AT OWNERS REQUEST A A field test shall be successfully completed with each camera installation a single time The test procedure will be prepared by the System Vendor and approved by the Owner It shall be designed to demonstrate that the system operates correctly and that all functions are in conformance with this document The procedure shall be reproducible by the Owner B Each camera shall be installed and field tested for proper operation for 30 consecutive days During the testing period all equipment at the camera location shall operate without failure of any type C If any component malfunctions or fails to provide the capabilities specified herein the System Vendor shall replace or repair the defective equipment within 72 hours of notification by Owner Cost of correcting component malfunctions shall be paid for by the Vendor After the component repair or replacement has been made to the satisfaction of the Owner a final 30 day test period shall be started 3 5 OWNERSHIP DOCUMENTS A All images and time lapse footage shall be the property of the Owner B Vendor to provide a cd or thumb drive or an electronic file with all time lapse images in omp jpeg tif or gif format of the project at the end of project construction for every project while under contract with the Owner
9. 015 2 19 PM Bid DOT15 0360PT 1 Bid Number Bid Title Bid Start Date Bid End Date Question amp Answer End Date Bid Contact Contract Duration Contract Renewal Prices Good for Bid Comments Item Quantity Unit Price Delivery Location Description 5 5 2015 2 19 PM State of Utah Bid DOT15 0360PT 1 Bid DOT15 0360PT1 Purchase of construction camera and service DOT15 0360PT1 Purchase of construction camera and service May 5 2015 2 17 20 PM MDT May 12 2015 11 00 00 AM MDT May 11 2015 9 00 00 AM MDT Penni Taylor Purchasing Agent Ill UDOT One Time Purchase Not Applicable 90 days Anyone submitting a response to this solicitation with basis in other communication or information received from sources other than through official addendum assumes full risk including the possibility of a determination of non responsiveness and may be rejected at the sole discretion of the State Responses submitted in BidSync are completely secure No one including the purchasing staff can see responses until after the bid closing Therefore you do not have to wait until the last minute to submit your proposal and you may change your proposal any time until the proposal closes Allow sufficient time to complete any applicable online forms and or upload documents Bidsync prohibits documents containing embedded documents within MS Word MS Excel etc zip files mov wmp and mp3 files The solicitation will end precisely
10. 30 Foot mast with spiral conduit for cable deployment Trailer shall include a full size secure spare tire Guy Wires To stabilize an extended mast and steady the camera shot The trailer with extended mast arm and mounted camera shall be capable of withstanding wind loading of 60 mph DATA CONNECTIVITY AND STORAGE A Wireless Cellular GPRS or CDMA modem included with Camera Service provided by System Vendor during contract time Pricing shall be monthly per camera for duration of contract time Construction Camera XXXxx Page 3 of 6 April 8 2015 2 8 2 9 State of Utah Bid DOT15 0360PT 1 B Data connectivity shall be password secure and capable of providing access for at least 10 users at the same time without a decrease in upload or download speeds C Camera Memory 72 hour minimum image storage for lost data connections D Remote Storage Unlimited storage of webcam images provided by System Vendor IMAGES A The camera shall be capable of capturing and uploading images at a frequency selected by Owner at a minimum of one image every 15 minutes for 24 hours B Images will be maintained on the System Vendor s servers and be available at all times during the contract time and for no less than 60 days after completion of a project All images will be protected on servers owned and operated by the System Vendor at a secure area C Camera shall have instant live snapshot capability in addition to preset schedule
11. SPEC SHEET MUST BE UPLOADED WITH BID Item DOT15 0360PT1 01 02 Solar Panel Assembly Quantity 5 each Unit Price o Delivery Location State of Utah Department of Transportation Warehouse 4501 South 2700 West central warehouse attn Denice McCarthy Salt Lake City UT 84119 Qty 5 Description minimum specs are attached all items must meed or exceed those listed Item DOT15 0360PT1 01 03 cellular service and image storage for 5 cameras Quantity 1 year Unit Price tt ti C C OY Delivery Location State of Utah Department of Transportation Warehouse 4501 South 2700 West central warehouse attn Denice McCarthy Salt Lake City UT 84119 Qty 1 Description This is the the fee for 12 months of cellular and image storage service for all 5 cameras Item DOT15 0360PT1 01 04 Trailer stand alone cost per trailer only Quantity 1 each Unit Price E Delivery Location State of Utah Department of Transportation Warehouse 4501 South 2700 West central warehouse attn Denice McCarthy Salt Lake City UT 84119 Qty 1 Description supply specification and trailer security and options also see attached specs for additional requirements Item DOT15 0360PT1 01 05 complete component package pre assembled on trailer Quantity 1 each Unit Price D ti C s Delivery Location State of Utah Department of Transportation Warehouse 4501 South 2700 West central warehouse attn Denice McCarthy Salt Lake City UT 84119
12. State of Utah Bid DOT15 0360PT 1 STATE OF UTAH DEPARTMENT OF TRANSPORTATION SOLICITATION NO DOT15 0360PT1 Purchase of construction camera and service RESPONSES ARE DUE PRIOR TO May 12 2015 11 00 00 AM MDT PREFERRED METHOD IS TO SUBMIT ELECTRONICALLY TO www bidsync com Responses may be mailed or delivered to USPS Delivery Hand Delivery UPS FedEx Utah Department of Transportation Utah Department of Transportation Attn Procurement Time Sensitive Attn Procurement Time Sensitive Bid Number Bid Number PO Box 148260 4501 South 2700 West Salt Lake City UT 84114 8260 Second Floor Taylorsville UT 84129 Additional Instructions for submitting your bid A Itis the responsibility of the Supplier to Log In through BidSync to enable supplier to receive all pertinent information For bid assistance contact BidSync at 1 800 990 9339 B All questions regarding this bid proposal must be submitted through BidSync Other methods will not be responded to and will not be binding to the State of Utah or UDOT in any way 5 5 2015 2 19 PM p 1 State of Utah C Recommended method to submit your bid is through BidSync By using alternate methods of delivery supplier bears all risks if documents are not received at our Procurement office prior to the closing of the bid If alternate delivery method is used Supplier must call to verify the agent has received their hard copy bid prior to bid closing 5 5 2
13. a written explanation for review by UDOT 10 ENERGY CONSERVATION AND RECYCLED PRODUCTS The contractor is encouraged to offer Energy Star certified products or products that meet FEMP Federal Energy Management Program standards for energy consumption The State of Utah also encourages contractors to offer products that are produced with recycled materials where appropriate unless otherwise requested in this solicitation 11 GOVERNING LAWS AND REGULATIONS All State purchases are subject to the Utah Procurement Code Title 63 Chapter 56 U C A 1953 as amended and the Procurement Rules as adopted by the Utah State Procurement Policy Board These are available on the Internet at www purchasing utah gov 12 SALES TAX ID NUMBER Utah Code Annotated UCA 59 12 106 requires anyone filing a bid with the state for the sale of tangible personal property or any other taxable transaction under UCA 59 12 103 1 to include their Utah sales tax license number with their bid For information regarding a Utah sales tax license see the Utah State Tax Commission s website at www tax utah gov sales The Tax Commission is located at 210 North 1950 West Salt Lake City UT 84134 and can be reached by phone at 801 297 2200 Revision 09 September 2010 ITB Instructions 5 5 2015 2 19 PM State of Utah Bid DOT15 0360PT 1 STATE OF UTAH DEPARTMENT OF TRANSPORTATION 4501 South 2700 West Box 148260 Salt Lake City Utah 84114 8260 Fax 801 965 4073
14. ate of Utah Government Records Access and Management Act The permission to make copies as noted will take precedence over any statements of confidentiality proprietary information copyright information or similar notation 16 DELIVERY Orders must be shipped directly to ordering agency at address specified Shipments must be made in accordance with the item s as described and priced on this order Also orders must be shipped F O B Destination Freight Prepaid unless other shipping instructions are described in this order UNLESS INDICATED OTHERWISE ALL ORDERS MUST BE SHIPPED PROMPTLY WITHIN 5 WORKING DAYS UPON RECEIPT OF ORDER Responsibility and liability for loss or damage will remain with Contractor until final inspection and acceptance when responsibility will pass to the State except as to latent defects fraud and Contractor s warranty obligations 5 5 2015 2 19 PM p 11 State of Utah Bid DOT15 0360PT 1 17 PRICING AND INVOICING Prices to be paid for item s ordered are the prices listed on this Purchase Order which include all shipping and delivery charges antes otherwise described on this order CONTRACTOR WILL AFTER DELIVERY PROMPTLY SUBMIT A CORRECT INVOICE WITHIN 30 DAYS OF SHIPMENT OR DELIVERY OF SERVICES TO THE ORDERING AGENCY Contractor agrees that the state has a right to adjust or return any invoice that reflects incorrect pricing The Purchase Order number shall be listed on all invoices freight tickets and corre
15. ble to retrieve the electronic record and b it is in a form capable of being processed by that system INVITATION TO BID INSTRUCTIONS AND GENERAL PROVISIONS w atomen 1 SUBMITTING THE BID a The Utah Department of Transportation UDOT prefers that bids be submitted electronically Electronic bids may be submitted through a secure mailbox at BidSync www bidsync com until the date and time as indicated in this document It is the sole responsibility of the supplier to ensure their bid reaches BidSync before the closing date and time There is no cost to the supplier to submit Utah s electronic bids via BidSync b Electronic bids may require the uploading of electronic attachments The submission of attachments containing embedded documents is prohibited All documents should be attached as separate files c If the supplier chooses to submit the bid directly to the UDOT in writing The bid must be signed in ink sealed in a properly addressed envelope and delivered to the UDOT 4501 South 2700 West Box 148260 Calvin Rampton Building Salt Lake City UT 84114 8260 by the Due Date and Time The Bid Number and Due Date must appear on the outside of the envelope All prices and notations must be in ink or typewritten Each item must be priced separately Unit price shall be shown and a total price shall be entered for each item bid Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed i
16. d archives D Time lapse feature for instant time lapse viewing and image playback by day week month or year E The still images shall be in a format that can be freely viewed with most imaging software bmp jpeg tif or gif OPERATING ENVIRONMENTS A Camera shall be capable of operating at temperatures ranging from 10 to 120 degrees F 2 10 SOFTWARE INTERFACE 5 5 2015 2 19 PM A No software shall be required to be installed by Owner to view or download images video or solar dashboard The camera will be accessible via an internet based Software as a Service SaaS Solution The online interface will be managed and supported by the System Vendor Construction Camera XXXXX Page 4 of 6 April 8 2015 State of Utah Bid DOT15 0360PT 1 C The website will allow viewing of live video and High Definition digital still images captured and stored of the project via a secure password protected website D Dashboard displaying each camera the user has access to and its status E Digital pan tilt zoom within a high resolution image F Visual calendar showing actual photos with time and date stamp option for each day camera is live and service contract is in place G Web access to each individual photo archived 2 11 CUSTOM WEBSITE A The system vendor shall be capable of providing custom public website development Website shall be separate from the Online interface accessed by the Owner match the look an
17. d by this provision 9 SEPARABILITY CLAUSE A declaration by any court or any other binding ate source that any provision of this contract is illegal and void shall not affect the legality and enforceability of any other provision of this contract unless the provisions are mutually dependent 10 CANCELLATION OR REVISION This Purchase Order may be changed revised or canceled only by the Department of Transportation giving written notice to the Contractor 11 DEBARMENT The Contractor certifies that neither it nor its principals are presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from participation in this transaction contract by any governmental department or agency If the Contractor cannot certify this statement attach a written explanation for review by the State The Contractor must notify the State Director of Purchasing within 30 days if debarred by any governmental entity during the Contract period 12 NONAPPROPRIATION OF FUNDS The Contractor acknowledges that the State cannot contract for the payment of funds not yet appropriated by the Utah State Legislature If funding to the State is reduced due to an order by the Legislature or the Governor or is required by State law or if federal funding when applicable is not provided the State may terminate this contract or proportionately reduce the services and purchase obligations and the amount due from the State upon 30 days writt
18. d colors of the project s website and be delivered via embed code or standalone web page as directed by Owner PART 3 EXECUTION 3 1 SHIPPING A All freight shall be included in the price of the camera trailer and solar system B Vendor shall be capable of delivering the entire system to Salt Lake City Utah within 4 weeks of executed contract 3 2 WARRANTY A Camera shall have a 3 year minimum warranty including parts labor and shipping Include a copy of the manufactures warranty with product spec sheet B Manufacturer agrees to repair or replace components of system that do not comply with requirements or that fail in material or workmanship during the warranty period at no charge 3 3 TRAINING amp DOCUMENTATION 5 5 2015 2 19 PM Construction Camera XXXxx Page 5 of 6 April 8 2015 State of Utah Bid DOT15 0360PT 1 A Up to 8 total hours of on site training shall be provided which shall include training on the proper installation and programming of all related hardware and vendor interface and training of departmental end user B Each camera type will be provided with manual s with user s operation and installation instruction The manual shall describe the function and use of all of the configuration parameters C Each camera type will be provided with a maintenance manual which shall describe the electronic circuit operations troubleshooting and have adequate information to maintain the system to the component
19. ed at http www purchasing utah gov contract documents confidentialityclaimform doc with a specific justification explaining why the information is to be protected Pricing and service elements of any bid will not be considered proprietary All material becomes the property of UDOT and may be returned only at UDOT s option Bids submitted may be reviewed and evaluated by any persons at the discretion of the UDOT 6 SAMPLES Samples of item s specified in this bid when required by UDOT must be furnished free of charge to UDOT Any item not destroyed by tests may upon request made at the time the sample is furnished be returned at the bidder s expense 7 AWARD OF CONTRACT a The contract will be awarded with reasonable promptness by written notice to the lowest responsible bidder that meets the specifications Consideration will be given to the quality of the product s to be supplied conformity to the specifications the purpose for which required delivery time required discount terms and other criteria set forth in this invitation to bid b The bids are opened publicly The name of each bidder and the amount of the bid is recorded Each bid and the record is open to public inspection c UDOT may accept any item or group of items or overall low bid UDOT has the right to cancel this invitation to bid at any time prior to the award of contract d UDOT can reject any or all bids and it can waive any informality or technicality in any
20. en compliance with this Section 4 Manually or electronically signing the Proposal is deemed the Contractor s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws including UCA Section 63G 11 103 4 2 INDEMNITY CLAUSE FOR STATUS VERIFICATION SYSTEM 1 Contractor includes but is not limited to any Contractor Design Professional Designer or Consultant shall protect indemnify and hold harmless the State and its officers employees agents representatives and anyone that the State may be liable for against any claim damages or liability arising out of or resulting from violations of the above Status Verification System Section whether violated by employees agents or contractors of the following a Contractor b Subcontractor at any tier and or c any entity or person for whom the Contractor or Subcontractor may be liable 2 Notwithstanding Section 1 above Design Professionals or Designers under direct contract with the State shall only be required to indemnify the State for a liability claim that arises out of the design professional s services unless the liability claim arises from the Design Professional s negligent act wrongful act error or omission or other liability imposed by law except that the design professional shall be required to indemnify the State in regard to subcontractors or subconsultants at any tier that are und
21. en notice In the case that funds are not appropriated or are reduced the State will reimburse Contractor for products delivered or services performed through the date of cancellation or reduction and the State will not be liable for any future commitments penalties or liquidated damages 13 SALES TAX EXEMPTION The State of Utah s sales and use tax exemption number is 11736850 010 STC The tangible personal property or services being purchased are being paid from State funds and used in the exercise of that entity s essential functions If the items being purchased are construction materials they will be converted into real Property by employees of this government entity unless sales tax is included as a separate line item on this purchase order 14 WARRANTY The Contractor agrees to warrant and assume responsibility for all products including hardware firmware and or software products that it licenses contracts or sells to the State of Utah under this contract for a period of one year unless otherwise specified and mutually agreed upon elsewhere in this contract The Contractor seller acknowledges that all warranties granted to the buyer by the Uniform Commercial Code of the State of Utah apply to this contract Product liability disclaimers and or warranty disclaimers from the seller are not applicable to this contract unless otherwise specified and mutually agreed upon elsewhere in this contract In general the Contractor warrants t
22. er the direct or indirect control or responsibility of the Design Professional and includes all independent contractors agents employees or anyone else for whom the Design Professional may be liable at any tier 5 CONFLICT OF INTEREST AND PROCUREMENT ETHICS The Contractor represents that none of its officers or re es are officers or employees of the State of Utah unless disclosure has been made in accordance with 67 16 8 1953 as amended Further Contractor certifies that it has not offered or given any gift or compensation prohibited by 67 16 5 U C A 1953 as amended to any officer or employee of the State of Utah to secure favorable treatment with respect to being awarded this Purchase Order 6 INDEPENDENT CONTRACTOR The Contractor shall be an independent contractor and as such shall have no authorization express or implied to bind the State to any agreements settlements liability or understanding whatsoever and agrees not to perform any acts as agent for the State except as herein expressly set forth Compensation stated herein shall be the total amount payable to the Contractor by the State The Contractor shall be responsible for the payment of all income tax and social security amounts due as a result of payments received from the State for these contract services Persons employed by the State and acting under the direction of the State shall not be deemed to be employees or agents of the Contractor 5 5 2015 2 19 PM p
23. hat 1 the product will do what the salesperson said it would do 2 the product will live up to all specific claims that the manufacturer makes in their advertisements 3 the product will be suitable for the ordinary purposes for which such product is used 4 the product will be suitable for any special purposes that the State has relied on the Contractor s skill or judgment to consider when it advised the State about the product 5 the product has been properly designed and manufactured and 6 the ee is free of significant defects or unusual problems about which the State has not been warned Remedies available to the State include the following The Contractor will repair or replace at no charge to the State the product whose nonconformance is discovered and made known to the Contractor in writing If the repaired and or replaced product proves to be inadequate or fails of its essential purpose the Contractor will refund the full amount of any payments that have been made Nothing in this warranty will be construed to limit any rights or remedies the State of Utah may otherwise have under this contract 15 PUBLIC INFORMATION Contractor agrees that the Purchase Order related Sales Orders and Invoices will be public documents and may be available for distribution Contractor gives the State express permission to make copies of the Purchase Order related Sales Orders Invoices and the response to the solicitation in accordance with the St
24. mal business hours or by appointment 4 CERTIFY REGISTRATION AND USE OF EMPLOYMENT STATUS VERIFICATION SYSTEM The Status Verification System also referred to as E verify only applies to contracts issued through a Request for Proposal process and to sole sources that are included within a Request for Proposal It does not apply to Invitation to Bids nor to the Multi Step Process 4 1 STATUS VERIFICATION SYSTEM 1 Each offeror and each person signing on behalf of any offeror certifies as to its own entity under penalty of perjury that the named Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of the contractor s new employees that are employed in the State of Utah in accordance with UCA Section 63G 11 103 2 The Contractor shall require that the following provision be placed in each subcontract at every tier The subcontractor shall certify to the main prime or general contractor by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor all in accordance with Section 63G 11 103 and to comply with all applicable employee status verification laws Such affidavit must be provided prior to the notice to proceed for the subcontractor to perform the work 3 The State will not consider a proposal for award nor will it make any award where there has not be
25. n ink by person signing bid Unit price will govern if there is an error in the extension Written bids will be considered only if it is submitted on the forms provided by UDOT d Bids modifications or corrections received after the closing time on the Due Date will be considered late and handled in accordance with the Utah 5 5 2015 2 19 PM p 7 State of Utah Procurement Rules section R33 3 109 e Facsimile transmission of bids to UDOT will not be considered 2 BID PREPARATION a Delivery time is critical and must be adhered to as specified b Wherever in this document an item is defined by using a trade name of a manufacturer and or model number it is intended that the words or equivalent apply Or equivalent means any other brand that is equal in use quality economy and performance to the brand listed as determined by the UDOT Ifthe supplier lists a trade name and or catalog number in the bid UDOT will assume the item meets the specifications unless the bid clearly states it is an alternate and describes specifically how it differs from the item specified All bids must include complete manufacturer s descriptive literature if quoting an equivalent product All products are to be of new unused condition unless otherwise requested in this solicitation c By submitting the bid the supplier certifies that all of the information provided is accurate that they are willing and able to furnish the item s specified and that
26. prices quoted are correct d This bid may not be withdrawn for a period of 60 days from bid due date 3 FREIGHT COST a Where Freight Cost is listed as a separate line item suppliers are to provide product line item pricing FOB Origin Less Freight On the line item for Freight Cost suppliers are to indicate the total freight cost FOB Destination Freight Prepaid and complete the Freight Information document UDOT will analyze freight charges separately from the item cost and determine how the shipment will be routed either by the supplier or by the State s carrier b Where there is not a line item for Freight Cost suppliers are to provide line item pricing FOB Destination Freight Prepaid Unless otherwise indicated on the contract purchase order shipping terms will be FOB Destination Freight Prepaid 4 SOLICITATION AMENDMENTS All changes to this solicitation will be made through electronically generated addendum only Answers to questions submitted through BidSync shall be considered addenda to the solicitation documents Bidders are cautioned not to consider verbal modifications 5 PROTECTED INFORMATION Suppliers are required to mark any specific information contained in their bid which they are claiming as protected and not to be disclosed to the public or used for purposes other than the evaluation of the bid Each request for non disclosure must be made by completing the Confidentiality Claim Form locat
27. r which is beyond that party s reasonable control The State may terminate this contract after determining such delay or default will reasonably prevent successful performance of the contract 22 CONFLICT OF TERMS Contractor Terms and Conditions that apply must be in writing and expressly approved in writing by the State Director of Purchasing No other Terms and Conditions will apply to this contract including terms listed or referenced on a Contractor s website terms listed in a Contractor quotation sales order etc In the event of any conflict in the contract terms and conditions the order of precedence shall be 1 State Standard Terms and Conditions 2 State Additional Terms and Conditions 3 Contractor Terms and Conditions if applicable a Revision date 15 January 2015 5 5 2015 2 19 PM p 12 PART 1 State of Utah Section xxxxx GENERAL 1 1 SECTION INCLUDES A Provide a fully functioning camera capable of live streaming and time lapse photos as described in these specifications Bid DOT15 0360PT 1 Provide a camera capable of transmitting images and data via password protected secure cellular network Provide a solar power option capable of powering the camera with each camera Provide a single axle trailer with 30 foot minimum mast capable of mounting solar panel system and camera with modem as an optional component 1 2 RELATED SECTIONS Not Used 1 3 REFERENCES A B National Electric Code
28. sed camera type shall include a weather insulation package and sun shroud Dome type camera shall include a sun protector that allows for air circulation 2 3 CAMERA MOUNT A Camera shall be pole mountable and include all required hardware 2 4 SOLAR ARRAY A Vendor shall provide a complete heavy duty turn key solar electrical system Construction Camera xxxxx Page 2 of 6 April 8 2015 5 5 2015 2 19 PM p 14 2 5 2 6 2 7 5 5 2015 2 19 PM State of Utah Bid DOT15 0360PT 1 B Remote accessible cellular monitoring screen displaying the DC Amperage output of the Solar Panel s shall be included C Solar Panels shall be pole mountable adjacent to the camera and include mounting hardware Panels shall be capable of providing sufficient electrical power for the camera modem and all electrical components necessary to provide the level of service described herein D Solar Assembly shall include a circuit breaker and surge protection E Solar Panel shall include a 10 year materials and workmanship warranty Vendor to provide warranty submittal with bid POWER CONNECTION A 12 VDC compatible with included solar power station B Short term power device battery to send alerts if camera or solar power goes offline MOBILE TRAILER Single torsion type axle steel welded trailer with 2 adjustable ball hitch Lighting package to include brake and marker lights with wire connection Trailer mounted locking motorized
29. spondence relating to the Purchase Order Unless otherwise specified payment terms shall be Net 30 days following the date the order is delivered or the date a correct invoice is received whichever is later Where prompt payment discounts apply the period for computing a discount shall begin on the date a correct invoice including any adjustment for damage or incomplete shipment is received by the state Discount will be taken on the total amount of the invoice After 60days from the date a correct invoice is received by the appropriate State official the Contractor may assess interest on overdue undisputed account charges up to a maximum of the interest rate paid by the IRS on taxpayer refund claims plus two percent computed similarly as the requirements of Utah Code Annotated Section 15 6 3 The IRS rate is adjusted quarterly and is applied on a per annum basis on the invoice amount that is overdue All payments to the Contractor will be remitted by mail unless paid by the State of Utah s Purchasing Card major credit card 18 PROMPT PAYMENT DISCOUNT Offeror may quote a prompt payment discount based upon early payment however discounts offered for less than 30 days will not be considered in making the award Contractor shall list Payment Discount Terms on invoices The prompt payment discount will apply to payments made with purchasing cards and checks The date from which discount time is calculated will be the date a corret invoice is recei
30. st minute to submit a response It is recommended that suppliers submit responses a minimum of 24 hours prior to the closing deadline The deadline for submitting information and documents will end at the closing time indicated in the solicitation All information and documents must be fully entered uploaded acknowledged Confirm and recorded into BidSync before the closing time or the system will stop the process and the response will be considered late and will not be accepted Responses submitted in BidSync are completely secure No one including Utah Department of Transportation purchasing staff can see responses until after the deadline Suppliers may modify or change their response at any time prior to the closing deadline However all modifications or changes must be completed and acknowledged Confirm in the BidSync system prior to the deadline BidSync will post a notice that the modification change new offer has been received This notice from BidSync MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted Utah Code 46 4 402 2 Unless otherwise agreed between a sender supplier and the recipient Utah Department of Transportation Purchasing an electronic record is received when a it enters an information processing system that the recipient has designated or uses for the purpose of receiving electronic records or information of the type sent and from which the recipient is a
31. the following steps in BidSync MUST be completed in order to place an offer 5 5 2015 2 19 PM p 6 State of Utah Bid DOT15 0360PT 1 A Login to www bidsync com Locate the bid solicitation to which you are responding a Click the Search tab on the top left of the page b Enter keyword or bid solicitation number and click Search Click on the Bid title description to open the Bid solicitation Information Page View and Accept all documents in the document section Select Place Offer found at the bottom of the page Enter your pricing notes other required information and upload attachments to this page Click Submit at the bottom of the page Review Offer s and Enter your password and click Confirm Note that the final step in submitting a response involves the supplier s acknowledgement that the information and documents entered into the BidSync system are accurate and represent the supplier s actual proposal quote or bid This acknowledgement is registered in BidSync when the supplier clicks Confirm BidSync will post a notice that the offer has been received This notice from BidSync MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted Be aware that entering information and uploading documents into BidSync may take considerable time Please allow sufficient time to complete the online forms and upload documents Suppliers should not wait until the la
32. ved or receipt of shipment whichever is later except that if testing is performed the date will be the date of acceptance of the merchandise 19 PATENTS COPYRIGHTS ETC The Contractor shall release indemnify and hold the State its officers agents and employees harmless from liability of any kind or nature including the Contractor s use of any copyrighted or un copyrighted composition secret process patented or un patented invention article or appliance furnished or used in the performance of this contract 20 DEFAULT AND REMEDIES Any of the following events will constitute cause for the State to declare Contractor in default of the Contract 1 Nonperformance of contractual requirements 2 A material breach of any term or condition of this Contract The State will issue a written notice of default providing a ten 10 day period in which Contractor will have an opportunity to cure Time allowed for cure will not diminish or eliminate Contractor s liability for damages If the default remains after Contractor has been provided the opportunity to cure the State may do one or more of the following 1 Exercise any remedy provided by law 2 Terminate this Contract 3 Impose liquidated damages if liquidated damages are listed in the contract 4 Suspend Contractor from receiving future solicitations 21 FORCE MAJEURE Neither party to this contract will be held responsible for delay or default caused by fire riot acts of God and or wa
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