Manual PROCARE data entry v2.0
Contents
1. Do you wish to fill in a chapter Pre treatment Cancel Manual PROCARE data entry v2 0 19 External classification Belgian Cancer Registry v Error message Stop running this script Sometimes the application can generate an error message stop run ning this script see print screen Windows Internet Explorer wilt u dit script stoppen Een script op deze pagina kan ertoe leiden dat Internet Explorer langzaam wordt uitgevoerd Als het script niet wordt gestopt reageert uw computer mogelijk niet meer This error message is caused by internet explorer and can be prevent ed by installing a Microsoft fix To solve this problem please follow the next web link http support microsoft com kb 1 75500 gt Go to het probleem voor mij oplossen en click on the icon Fix it Het probleem voor mij oplossen Als u dit probleem automatisch wilt oplossen klikt u op de knop of koppeling Dit probleem oplossen Klik vervolgens op Uitvoeren in het dialoogvenster Bestand downloaden en volg de stappen in de wizard Dit probleem oplossen Microsoft Fix it 50403 Opmerkingen Deze wizard is mogelijk alleen beschikbaar in het Engels De automatische correctie werkt echter ook voor andere taalversies van Windows Als u niet op de computer werkt waarop het probleem optreedt kunt u de Fix it oplossing opslaan op een flashstation of een cd zodat u deze software kunt uitvoeren op de com2. Home Other medical department incl geriatric O Revalidation centre Other Clear Bloodtransfusion Postoperative bloodtransfusion OYes No Clear internet fa R10 POAR 12 04 Gereed Std 0 0 Inbox Microsoft Out 4 Remote 16 198 19 Procare Registration zz 5 6 Overview of the buttons v Homescreen Create new dossier en Search registration files by INSS or medical file ID Manual PROCARE data entry v2 0 16 External classification Belgian Cancer Registry Te v After opening a registration file or a chapter EA ire 5 7 Home Log out Edit patient information Edit and assign owners to chapters only for Responsible Specialist Ask owner validation for Specialist Ask BCR validation for Responsible Specialist Back Save Request feedback only for Responsible Specialist and The Belgian Cancer Registry Remarks and interesting issues v Dropdown box per topic To simplify the overview of questions a dropdown box is used in various chapters like the surgery or the pathology chapters By clicking on the arrows the list with questions will appear le Procare Registration Windows Internet Explorer GO EE ps snqe2 ebit be proceareweb ProcareRIA procare hitml Bestand Bewerken Beeld Fav Uy Favorieten 5 Ee Procare Registration orieten Extra Help X
3. weet vertaling Nederlands A A Certificaatfout Bal 9 gt lt BP Live Search agina Beveiliging Extra a Jag ER Patient information INSS Date of birth First name Medical File ID Nam Owning hospital Operative data entry Sex Responsible speciali form In Progress Action Book Name doctor Email address _ Ar Operative data entry form m a A Was radical resection indicated but not performed Lg A Treatment other than or prior to radical resection v Radical resection Radical resection OYes O No Clear Internet Sar en Manual a Oe O Inbox Microsoft Out FJ Remote 16 198 19 External classification Belgian Cancer Registry 100 O 12 37 17 4 Providing a correct e mail address When a Specialist or a Responsible Specialist asks for validation his her mail address will be asked It is important to fill out a correct mail address because this will be used in case feedback is needed If you want to enter more than one e mail address you need to separate them by a comma v Filling out follow up every 6 months Follow up should be filled out every 6 months When you want to fill out a follow up chapter you need to click on the ao add new follow up button in front of the follow up see print screen After clicking the add new follow up button a pop up window will appear containing some
4. Belgian Cancer Registry Manual PROCARE data entry v2 0 How to get started with the PROCARE data entry registration application Manual PROCARE data entry v2 0 1 External classification This document contains an overview of the different steps necessary to obtain access to the PROCARE data entry online application when performing online registrations Thanks to this application it will now be possible to send your PROCARE rectal cancer registrations directly to the Belgian Cancer Registry via a safe and secured online circuit The PROCARE online application is the first to allow an online interdiscipli nary cooperation specialists from different disciplines and even different hos pitals can work together in completing all information on a specific casus The application is self explanatory easy to work with and contains online quality checks to ensure an easy fast and qualitative data collection 1 eiD and token authentication 1 1 Why use elD or token authentication PROCARE data entry is an online application which is highly secured and only available for authorized personnel from participating hospitals and from the Belgian Cancer Registry In order to make sure that only people with the correct access rights will get access to the application each user will have to authenticate himself herself For this authentication process the PROCARE data entry application makes use of the eHealth services This authentication requir
5. https www kankerregistratie be procareweb This link will guide you to the eHealth authentication pages before taking you to the application Go nd ee https wwwacc ehealth fgov be 55O shire https 34 2F 2Fspga ebit be 2Fprocareweb 2FShibboleth sso 2FSAML 2FPOST amp time 1 27652 azie Bestand Bewerken Beeld Favorieten Extra Help ENEN yy Favorieten 5 ee ehealth Manual PROCARE data entry v2 0 External classification Belgian Cancer Registry DERGE Nederlands Fran ais Deutsch Gebruikersreglement R glement utilisateurs Benutzerordnung Powered by yy Smals Manual PROCARE data entry v2 0 External classification Belgian Cancer Registry Go to the url https www kankerregistratie be procareweb 2 It is possible that you will see some safety warnings These may vary depending on the version of your web browser It suffices to agree with continuing towards the selected site 3 Select the language of your preference 4 Select login 5 Enter your elD in the card reader select Identify via elD and enter your PIN code Or if using your token select Identify via token and enter your username and password Afterwards the appropriate token will be asked G ehealth Windows Internet Explorer Ga https Fgov be Bestand Bewerken Beeld Favorieten Extra Help zr Favorieten 55 ee ehealth U kunt zich
6. P Project Procare data Procare Data Entry Manual PROCARE web application in production status new section concerning follow up list Docent Classification External classification Filename amp Location Description Description LO 21 05 2010 BER nts PROCARE web manual anni 2 0 13 05 2011 BCR PROCARE web manual extra follow up spp VIS assnvenornunoinenoineneeensensensee anual PROCARE data entry v2 0 22 External classification Belgian Cancer Registry
7. Hospital Mac 3 BIE woensdag 9 maart 2011 2 0 34 Hospital Mac 3 OOOH dinsdag 8 maart 2011 13 12 35 Hospital Moc 2 E dinsdag 8 maart 2011 14 52 Follow ups that need to be supplied PROCARE ID National number INSS Hospital Responsible specialist Follow up time inter 2 Hospital Moc 3 6 E Hospital Moc 2 12 5 Hospital Moc 3 6 6 Hospital Moc 2 6 10 Hospital Moc 2 12 12 Hospital Moc 3 6 14 Hospital Moc 3 12 15 Hospital Moc 3 6 21 Hospital Moc 2 12 24 Hospital Moc 2 6 25 Hospital Moc 2 12 45 Hospital Moc 2 6 LMo d L aA S Done internet Protected Mode On fa vy Q10 v 10 05 13 05 2011 NL Bz da 2 Manual PROCARE data entry v2 0 10 External classification Belgian Cancer Registry v On the home screen you will find a second section called Follow ups that need to be supplied This section contains a list of all your registrations for which follow up can be added A case will be added to this list each time a period of 6 months re garding to the incidence date is passed The follow up time interval is represented in the last column This list can be used as an aid to remember whether follow up and which follow up period needs to be filled out for a certain case Ideally this list is as empty as possible lf you want to create a follow up of a case that is present in this list you first have to select this case A green sign will appear in
8. op een van de volgende manieren identificeren ofwel via uw user ID wachtwoord en burgertoken die u heeft ontvangen door u te registreren op de site www belgium be my 4 NE 3 E Identificatie via token 5 it ofwel met behulp van uw elektronische identiteitskaart door op de onderstaande link te klikken Identificatie via elektronische identiteitskaart Meer uitleg over de elektronische identiteitskaart 6 Select the organization for which you work by checking Identification as member of an organization Then choose the correct organization out of the different options after clicking on the arrow that prompts the dropdown box to expand ehealth Windows Internet Explorer G ey e https Fgov be ziel amp Bestand Bewerken Beeld Favorieten Extra Help yy Favorieten oy ee ehealth U hebt gekozen Procare O Identificatie als burger buiten een organisatie Identificatie als lid van een organisatie Hospital Mock 2 g FONDATION PRIVEE REGISTRE DU CANCER v After successfully being authenticated you will be directed to the home page of the PROCARE data entry application eHealth Behandeling Authenticatie Aanvraag PROCARE U wordt automatisch doorverwezen naar de gevraagde toepassing Als het na 15 20 seconden lijkt alsof uw browser vast hangt probeer dan eerst deze pagina te vernieuwen Indien dit nog steeds problemen geeft kunt u het eHealth ondersteuningspersoneel contacteren o
9. However this will only be necessary once for each computer 3 1 Make sure cookies are allowed Go to Start Control Panel Select Internet Options optional under Network In the Privacy menu select web Sites Enter the url of the application https www kankerregistratie be procareweb in the Address es of Website box and click Allow see picture SSS A _ Control Panel o Ed Fie Ede VEN Favorites Tos Heb ae KD Back gt B Ka Search E Folders E 3 gt E gt w 0 F Address Control Panel a Accessibility Add Hardware Add or Administrative Automatic Bluetooth c Date and Time bee Ge Switch to Category View Options Remov Tools d amp yee B See Also Diagnostic Display Folder Options Fonts Game HP 3D HP Quick windows Update Tool Controllers DriveGuard Laue Internet Properties 1 x Help and Support y General Security Privacy Content Connections Programs Advanced f Internet Options Settings e g gt Select a setting For the Internet zone Manage Sites Power Options Medium amp gt You can specify which websites are always or never allowed to use AR cookies regardless of their privacy policy Blacks third party cookies that do not have a compact privacy policy Blocks third party cookies that save information that can be us ontact you without your expl
10. ate of birth cit yyy Sex OMale O Female Clear Zip code of residence General practitioner first name General practitioner last name Contact Data First name Mame Tel Email address Additional information Surgery OYes O No Clear Hospital responsible for Pretreatment Hospital responsible for Operative v Hospital responsible for Post operative Hospital responsible for Radiotherapy v Hospital responsible for Pathology ia Hospital responsible for Chemotherapy _ Tak k a tlkew ap De lew To complete and save this first page click on the save button You will be automatically directed to the next page which gives an overview of the registration file see 5 4 Registration file overview A To go back to the home screen click on the back button Remark If errors are present on this first page or in one of the following chapters the errors will be marked with this symbol A de scription of the errors can be found on top of each page Manual PROCARE data entry v2 0 14 External classification Belgian Cancer Registry 5 4 Registration file overview G Procare Registration Windows Internet Explorer JEN a le https spaa2 ebit be procareweb ProcareRIA procare html x x Certificaatfout 4 X El ive ear Pr Bestand Bewerken Beeld Favorieten Extra Help yy Favorieten gy Procare Registration fy 8 3 dn Pagina Beveiligingy Extray Pa
11. ccessibility Add Hardware Add or Administrative Automatic Bluetooth c Date and Time G Switch to Category View Options Remov Tools Updates ma a vw NS See Also Diagnostic Display Folder Options Fonts Game HP 3D HP Quick Windows Update Tool Controllers DriveGuard Launc Help and Support a Internet Properties Edes f i General Security Privacy Content Connections Programs Advanced Internet Options N 3 Select a zone to view or change security settings Power Options tes i JV Internet Local intranet Trusted sites Restricted sites D Trusted sites This zone contains websites that you Sounds and Audio Devices 2 Ji Wireless Network Set trust not to damage your computer or your files Security level For this zone Allowed levels for this zone All Medium Prompts before downloading potentially unsafe content T Unsigned ActiveX controls will not be downloaded Custom level Reset all zones to default level Default level App ly 4 Login to the application PG Trusted sites You can add and remove websites from this zone All websites in this zone will use the zone s security settings V Add this website to the zone https www kankerregistratie be procareweb Websites Require server verification https For all sites in this zone Close The online PROCARE data entry application is located at the url
12. es the user to identify himself herself using either an elD or either a token 1 2 What is needed for elD authentication a An elD electronic identity card and your personal PIN code If you do not have an elD you can order one at your municipal admin istration If you don t remember you PIN code you should go to the municipal administration with your elD and PUK code b elD card reader On the website http www cardreaders be you can find more infor mation about the different types of card readers available in Belgium as well as details of where to find them An exhaustive manual on elD card readers can be found at https www ehealth fgov be binaries website nl pdf eid manuel n pdf Dutch or https www ehealth fgov be binaries website fr pdf eid manuel f pdf French anual PROCARE data entry v2 0 2 External classification Belgian Cancer Registry 1 3 What is needed for token authentication a A token To request a token you need to register yourself at the government s portal https www belgium be usermgmt eGovUserMgmtwebapp public Reg strationintro do About 10 days after the request you will receive your token by regular post b Your personal password and username for your token While registering for a token See website mentioned above you will be asked to choose a user s name and a password They will be asked each time you will use your token c How to reset your password lf you do not remember you
13. front of the case By clicking on this green sign add new follow up you can create and fill out a new follow up lf there is no follow up available for the patient in the time interval you can remove this case for this specific 6 month interval from the reminder list by clicking on the red cross in front of the case ig nore this follow up The follow up for this 6 month interval will be removed from the list When a next 6 month interval is reached the case will again ap pear on this list but with the next 6 month time interval gt Follow ups that need to be supplied PROCARE ID National number INSS Hospital Follow up time inter Hospital Moc 3 Z 4 Hospital Moc 2 12 5 Hospital Moc 3 6 eN 6 Hospital Mac 2 6 10 Hospital Mac 2 12 12 Hospital Moc 3 6 14 Hospital Moc 3 12 15 Hospital Moc 3 6 21 Hospital Mac 2 12 24 Haspital Moc 2 6 25 Hospital Moc 2 12 45 Hospital Moc 2 6 46 Hospital Moc 3 6 Of course it is still possible to create a follow up yourself via the add follow up button in a patients registration form Users of the PROCARE data entry application with the profile of Responsible Specialist will also see a Waiting for approval section in the home screen This list contains those registrations which are awaiting ownership When selecting one of these cases a pop up window will appear asking if you wish to take ownership for this file Remark that this Waiting for approval
14. icit consent Restricts first party cookies that save information thal can be used to cont Type the exact address of the website you want to manage and then click Allow or Block e a site from the list of managed sites select the name of the website t utton To remov and click the Remove bi t contact you without your implicit consent Address of website B Qs https www kankerregistratie be procarewebd st LL kes J Import j Advance Default Wireles Allow Network Set Allows Pop up Blocker Prevent most pop up windows from Settings appearing Turn on Pop up Blocker omain InPrivate i Do not collect data for use by InPrivate Filtering Disable toolbars and extensions when InPrivate Browsing starts v Click OK 3 2 Add the website to trusted sites Go to Start Control Panel Select Internet Options optional under Network Select the Security tab Select trusted sites in the zone selector Click on Sites Add https www kankerregistratie be procareweb to the trusted site zone Click Add close and OK SSS SS A S Manual PROCARE data entry v2 0 4 External classification Belgian Cancer Registry E_ Control Panel File Edit View Deet yo Fa Tools Help Od pe Search E Folders Fea le Ed ar Address Control Panel ICE tE Bb y Vs Control Panel R L7 A
15. information on how to decide which time interval to select To help you determine the time interval an inci dence date will be suggested based on the information present in other chapters of the registration file Based on this information you can select the period of follow up 6 12 18 months After clicking on the save button you will be automatically directed to the next page where you can fill out the follow up data Ka Procare Registration Windows Internet Explorer Jee E i E je lel ebit be J td Certificaatfout A 4 X Ar i lr Bestand Bewerken Beeld Favorieten Extra Help Sy Favorieten 35 Er re Registrati e 5 Pag Beveiliging Extra Patient information INSS Date of birth First name Medical File ID 3218 Name Owning hospital Hospital Moc 2 Medical File ID 3218 Sex Male Responsible specialist n Progress gt Chapter listing I amp f Pretreatment data entry form Operative data entry form Postoperative data entry form In Progress BCR validation requested aw Hospital Moc 2 Hospital Moc 2 16 06 2010 f Radiotherapy data entry form Pathology data entry form Chemotherapy data entry form In Progress Owner Validation Requested Final Hospital Moc 3 Hospital Moc 3 16 06 2010 UI UD ZULU gt Follow up me Gereed Internet fa R100 7 wee Ki we ol O Inbox Microsoft Out EJ Remote 16 198 19 W naamloos Paint eee 11 51 Manua
16. l PROCARE data entry v2 0 18 External classification Belgian Cancer Registry Follow up x Fill in one form for each follow up period i e every 6 months regarding to the initial incidence date with incidence date 1 First histological cytological confirmation 2 Clinical evaluation hospitalization 3 First Treatment Indicate the period that is applicable please choose the period that is closest to the real time interval and fill in till 5 year or until an event occurs i e until recurrent local disease or metachronous distant disease or death Please continue follow up until death for patients with primary cStage IV or pStage IV Suggested incidence date 21 01 2010 Follow up time interval period Lw months Follow up date gt E ddinmiyyyy v Filling out a follow up chapter of a registration file that is not listed in your worklist You can search for the registration file by INSS number or medical file number A pop up window will appear asking to fill out one of the empty chapters or to fill out a follow up chapter After filling out one of these chapters the registration file will be added to your worklist Search medical files As you are not authorised to view this medical file you have to either e Create a follow up e Fill in one of the remaining chapters if any Medical file ID 3220 Patient INSS Hospital owner Owner medical file F Do you wish to enter a follow up
17. nvolved For each registration the following information is given from left to right see figure below Medical file ID registration number of the registration file Patient ID INSS Responsible Hospital Responsible Specialist Status of each chapter 1 grey empty new 2 red in progress 3 brown owner validation requested or BCR validation requested 4 green final Date last edited o fe z se x EET pr G Procare Registration Windows Internet Explorer WES x File Edit View Favorites Tools Help sly Favorites sg Web Slice Gallery v gt gt Procare Registration iv D vr v Pagev Safetyy Tools v B Worklist ql y PROCARE ID National number INSS Hospital Responsible specia Status Last edited 1 Hospital Mac 2 QA OO woensdag 4 mei 2011 11 16 4 5 Hospital Moc 3 OE F zaterdag 26 februari 2011 2 8 Hospital Moc 3 talil dinsdag 8 maart 2011 13 30 11 Hospital Moc 2 DEPOR n woensdag 13 april 2011 9 2 13 Hospital Moc 3 L Lil dinsdag 8 maart 2011 11 45 14 Hospital Moc 3 OORD dinsdag 8 maart 2011 13 30 s 18 Hospital Moc 2 dinsdag 8 maart 2011 11 01 19 Hospital Moc 2 EE El zaterdag 26 februari 2011 2 21 Hospital Mac 2 OE dinsdag 26 april 2011 9 441 22 Hospital Mac 2 OO dinsdag 8 maart 2011 13 23 25 Hospital Mac 2 BARES woensdag 4 mei 2011 12 12 27 Hospital Mac 2 EEEN dinsdag 8 maart 2011 13 20 30
18. orner of the home screen to perform the following actions I om Create new dossier Search registration files by INSS or medical file ID Go to home page S Ie Log out Manual PROCARE data entry v2 0 12 External classification Belgian Cancer Registry 5 3 Create a new registration file v Click on the og Create new dossier button to create a new registration file v On the first page you will be asked to enter Patient information Contact data contact person of the hospital Additional information hospital data indicate which hospital is responsible for which chapter Hospital for surgery or hospital for chemotherapy are required fields If surgery is applicable this hospital will be responsible for the regis tration file If no surgery took place the hospital of the chemotherapy will be responsible for the registration file this will be done automati cally A follow up for a patient that is not yet registered in the PROCARE database can be filled out starting from this page Manual PROCARE data entry v2 0 13 External classification Belgian Cancer Registry G Procare Registration Windows Internet Explorer Oe ye g https spqe2 ebit be procareweb ProcareRIA procare htm Bestand Bewerken Beeld Favorieten Extra Help Sp Favorieten oy e Procare Registration New dossier Patient information National number First name Name D
19. p het NUMMET OZ BRS IS Checking user permissions Mi Bezig met doorverwijzen Powered by F Smals 5 Using the PROCARE data entry application The PROCARE data entry application allows you to register rectal cancer cases directly online The application allows the user to save his her entered data at any time during the registration process making it possible to continue an incomplete registration at a later time Also this application makes it pos sible for specialists from different disciplines and from different hospitals to collaborate in the completion of a certain registration file 5 1 Workflow v Any PROCARE collaborator can initiate the online registration pro cedure Please contact the Verantwoordelijke Toegangen Entiteit Responsable Acc s Entit s to get access to the application v The different chapters should be filled out as soon as possible after the registration file is created Manual PROCARE data entry v2 0 External classification Belgian Cancer Registry v The following profiles will receive access to the application Collaborators from the hospitals PROCARE Specialist A PROCARE Specialist is a person with a medical doctor s diploma having a RIZIV number associated to his her activity and linked to a hospital This person will be responsible for filling out data in PRO CARE data entry A PROCARE specialist can be supported by admin istrative personnel that work under his super
20. puter waarop het probleem optreedt Ga vervolgens naar de sectie Is het probleem opgelost gt Please click on uitvoeren run and follow the steps indicated by the wizard Manual PROCARE data entry v2 0 20 External classification Belgian Cancer Registry Using the internet browser back button will result in an error message When using the online application it is important to use the buttons of the application and not the buttons of the internet browser This is true especially for the back button The following error see print screen will occur when using the internet browser back button If this happens you will need to close your internet browser and start from a new window opensamt SecurityPoticyException Windows Internet Explorer Bestand Bewerken Beeld Favorieten Extra Help yy Favorieten 55 opensaml SecurityPolicyException Shibboleth opensaml SecurityPolicyException The system encountered an error at Wed Jun 16 15 04 58 2010 To report this problem please contact the site administrator at support fitit be Please include the following message in any email opensaml SecurityPolicyException at https spqa2 ebit be procareweb Shibboleth sso SAML POST Rejecting replayed message ID 5061783ededacch49Bef2e542ea5b576 Manual PROCARE data entry v2 0 21 External classification Belgian Cancer Registry Version Control PROCARE web manual ext version v2 0
21. r password anymore please follow the link to reset your password https www belgium be usermgmt eGovUserMgmtwebapp public Verity UserlnitT ripletAction do 2 User account Since the PROCARE data entry application uses the eHealth services during the authentication process you will need a user account Each hospital has to appoint a Verantwoordelijke Toegangen Entiteit Responsable Acces Enti tes This person will be responsible for managing the user profiles of all PROCARE collaborators of his hospital who want to use this web appli cation Please contact this person to get access to PROCARE data entry Many hospitals already have such a Verantwoordelijke Toegangen Entiteit Responsable Acces Entites If this is not the case for you this Verant woordelijke Toegangen Entiteit Responsable Acces Entites has to be ap pointed following the instructions listed on Dutch version https www ehealth fgov be nl page menu website home portal access acces s html French version https www ehealth fgov be fr page menu website home portal access acces s html For all technical problems you can contact the eHealth contact center at 02 788 51 55 Manual PROCARE data entry v2 0 3 External classification Belgian Cancer Registry 3 Configurations To get access to the online application it will be necessary to make some ad justments to your computer configurations and to install some programs
22. section is only available for the Responsible specialist not for the Specialist Manual PROCARE data entry v2 0 11 External classification Belgian Cancer Registry Procare Registration Windows Internet Explorer MEN O Eie okboprorewbroarsRA prore Ration fel Bestand Bewerken Beeld Favorieten Extra Help yp Favorieten By RN z TA Procare Registration A a Pagnav Bevelligingy Extray B Worklist Medical File ID Hospital Responsible special Status Last edited 3217 Hospital Moc 3 Aa dinsdag 15 juni 2010 12 02 3218 Hospital Moc 2 E EF dinsdag 15 juni 2010 12 03 3216 Hospital Moc 3 E vrijdag 11 juni 2010 10 50 39 Hospital Moc 2 gt Waiting for approval Medical File ID Patient ID Hospital Last edited 3219 Hospital Moc 2 dinsdag 15 juni 2010 12 05 11 Sarl 100 W Elo Ojinbox microsoft Out QJ Remote 16 198 19 B PROCARE web manu FOA 12 06 Waiting for approval Confirm Xi Medical File ID Patien Last edited 3219 Ei Are you sure you want to take ownership on this medical file dinsdag 15 juni 2010 12 05 11 OK Cancel v Starting from the home screen you can perform a number of ac tions You can select an item from the Worklist and open it double click take a look at the data complete or make changes in the registration file Or you can use the buttons in the right c
23. ter see 5 6 Overview of the buttons Finally the Belgian Cancer Registry can ask the Responsible Specialist for feedback or can finalize the chapter or the entire registration file if there are no further problems or error messages The figure below gives an over view of the workflow in the PROCARE data entry application Manual PROCARE data entry v2 0 8 External classification Belgian Cancer Registry Request validation Request validation mai Request validation Responsible Specialist Feedback Specialists Request validation Belgian Cancer Registry Feedback In exceptional circumstances it is possible that no Responsible Specialist has yet accepted ownership of the registration file when a Specialist request vali dation In this case validation is requested directly from the Specialists to the Belgian Cancer Registry see figure below Request validation Request NN validation all Request ee validation l Feedback Specialists Manual PROCARE data entry v2 0 External classification Belgian Cancer Registry Belgian Cancer Registry 5 2 Home screen Worklist Follow ups that need to be sup plied and Waiting for approval list v Onthe home screen you will find a section called Worklist This section contains a list of all the registrations you are working on and or all the registrations in which the hospital you are working for is i
24. tient information INSS Date of birth First name Medical File ID 3218 Name Owning hospital Hospital Moc 2 Medical File ID 3218 Sex Male Responsible specialist In Progress amp gt Chapter listing a Pretreatment data entry form Operative data entry form Postoperative data entry form In Progress BCR validation requested aw Hospital Moc 2 Hospital Moc 2 16 06 2010 r Radiotherapy data entry form Pathology data entry form Chemotherapy data entry form In Progress Owner Validation Requested Final Hospital Moc 3 Hospital Moc 3 16 06 2010 UY UD ZULU Follow up gt Gereed internet fa gt 100 v Kluis SE O Inbox Microsoft Out WJ Remote 16 198 19 YW naamloos Paint ke EINE 11 51 Procare Registration vIn this screen you can find an overview of the patient information and of all chapters within this registration file including the fol low up section Each chapter is indicated by an icon followed by some text on the right side of the icon from top to bottom Name of the chapter Status of the chapter status of the whole registration file can be found in the left corner empty in progress owner val idation requested BCR validation requested final Name of the hospital responsible for this chapter Name of the specialist responsible for this chapter Name of the user who last saved the chapter Timestamp of the last time the chapter was sa
25. ved v The icons on the left side will be explained later on see 5 6 Overview of the buttons v A chapter can be opened by double clicking on it Manual PROCARE data entry v2 0 15 External classification Belgian Cancer Registry 5 5 Filling out a chapter v When opening a chapter double click you will see on top of the page the patient information and the status of the chapter icon in left corner v On the left side you can choose between the tab actions and the tab book The tab book will give an overview of the differ ent sections by clicking on it you will be automatically directed to this specific section v The tab actions contains multiple icons see 5 6 Overview of the buttons Procare Registration Windows Internet Explorer aa X AIN yi TNE 5 f 6 EJ 7 bttps s0q82 ebi be procareiveb ProcareRIA procare htmi Bestand Bewerken Beeld Favorieten Extra Help sly Favorieten E 2 En bd Procare Registration Ie H v Paginay Beveiliging Extra v Patient information INSS Date of birth First name Medical File ID 3218 Name Owning hospital Hospital Moc 2 Postoperative data Sex Male Responsible specialist entry form BCR validat que E Act F Book 4 Death JA Deth Ee Is the patient dead gt _Bloodtransfusio A OYes A Complications b No Clear Discharge date 28 5 2010 CE deimmiyyyy Discharge
26. vision PROCARE Responsible Specialist A PROCARE Responsible Specialist is a PROCARE Specialist linked to a hospital who can take responsibility for a patient s registration file This means that this person is responsible for the gathering of the total ity of the different chapters This person can also be assisted by admin istrative personnel Administrative Personnel The administrative personnel is always working under the supervision and responsibility of a PROCARE Responsible Specialist or a PRO CARE Specialist The administrative personnel has the same rights as his supervisor and is also linked to the hospital v Workflow Given the multidisciplinary nature of PROCARE several participants even from different hospitals can be involved in completing one registration file To make sure that data gathering will be handled in a structured way for each registration file a Responsible Specialist can be appointed This Responsi ble Specialist will take up ownership for the registration file and is the con tact person for the participating Specialists and for the Belgian Cancer Regis try When a Specialist has finished filling out a chapter of his discipline he she will send this chapter to the Responsible Specialist by requesting owner valida tion The Responsible Specialist can ask the Specialist for feedback or can ask BCR validation if he the Responsible Specialist has approved the chap
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