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On-line Schedule Building System, Version 2

1. 5 Class Days per Week DAILY 4Class Days per Week MIWIH 3ClassDays per Week MWF Contact hours per meeting Contact hours per meeting Contact hours per meeting CS One Two Three Four One Two Three Four One Two Three Four Unit Units Units Units Unit Units Units Units Unit Units Units Units 1 6 Oh 30m 1h 1h 30m 2h Oh 38m 1h 15m 1h 53m 2h 30m Oh 50m 1h 40m 2h 30m 3h 20m 7 14 1h 2h 3h 4h 1h 15m 2h30m 3h 45m 5h 1h 40m 3h 20m 5h 6h 40m 15 17 1h 30m 3h 4h 30m 6h 53m 3h45m 5h38m 7h 30m 2h 30m 5h 7h 30m 10h 2 Class Days per Week MW TIH 1Class Day per Week Contact hours per meeting Contact hours per meeting CS One Two Three Four One Two Three Unit Units Units Units Unit Units Units 1 6 1h 15m 2h30m 3h 45m 5h 2h 30m 5h 7 14 2h 30m 5h 7h 30m 10h 15 17 3h 45m 7h 30m 11h 15m 15h SA OSB20 OSB Manual CURRENT rtf 19 Academic Resources 11 08 05 Eight Week Session R2 5 Class Days per Week DAILY 4Class Days per Week MIWIH Class Days per Week MWF Contact hours per meeting Contact hours per meeting Contact hours per meeting CS One Two Three Four One Two Three Four One Two Three Four Unit Units Units Units Unit Units Units Units Unit Units Units Units 1 6 Oh 19m Oh 38m Oh 56m 1h 15m Oh 23m 47m 1h 10m 1h 34m 31m 1h 3m 1h 34m 2h 5m 7 14
2. Description of Reports The reports described below provide summaries of the class schedule in a variety of sort orders These reports can be printed from the Web by college and ordepartment personnel The data on these reports is live RO1 CLASS SCHEDULE REPORT This report contains all of the data that will eventually be printed in the Class Schedule purchased by the students The report is sorted by section ID course abbreviation course number and section number 202 FACULTY CLASS SCHEDULE REPORT This report displays same data as the Class Schedule Report but is sorted by faculty name and course ID R03 UNHOUSED CLASS REPORT This report displa ys unhoused sections You can sort this report by day or begin time ROOM UTILIZATION REPORT This report is sorted by building and room The room capacity is printed in parentheses next to the building and room You can sort this report by daysorby begin time SA OSB20 OSB Manual CURRENT rtf 28 Academic Resources 11 08 05 205 INVALID COURSES REPORT Because the course review process occurs during the class schedule building cycle previously authorized courses may become invalid forthe semester being built This report displays such Courses 206 CROSS LISTED COURSES REPORT This report displays all components of Crosslisted courses component is missing from the schedule the report will indicate no section All components should be verified f
3. Dates Begin This date defaultsto the first day of instruction from the Academic Calendarand should not be changed for Fall and Spring Semester schedules For Summer actual meeting begin date should be adjusted only if itis later than the session begin date Dates End This date defaults to the last day of instruction from the Academic Calendarand should not be changed for Fall and Spring Semester schedules For Summer actual meeting end date should be adjusted only if itis earlier than the session end date Faculty ID Number This nine digit assigned number identifies the faculty members ID number Faculty Name This data element identifies the name of the individual employed by the university to teach the section After entering the Faculty ID the name will appear If there isno instructor assigned both faculty name and ID number should be left blank Add an Instructor Enter the appropriate Team Teaching Fraction e g 1 000 0 500 etc in the TIF field then enter the Faculty ID in the field If you receive an enor message check your list of valid Faculty IDs In orderto insert an instructor s he must exist on the SIMS Faculty Base file If you need to add a new instructorto the Base File call your contact person Academic Resources requires an E A R form to entera new faculty orchange the name of an existing faculty SA OSB20 OSB Manual CURRENT rtf 22 Academic Resources 11 08 05 Team Teaching and Team Teaching F
4. Restrictive Scheduling Block Restrictive Level Codes Restrictive level type should be entered as A to accept levels R to reject levels These codescontrol whether studentsat certain levels will be accepted or rejected during Gator Reg This field identifies up to three 3 separate ora range of student level codesused to allow prohibit entrance into a section 0 First Time Freshman 1 Freshman 0 29 units 2 Sophomore 30 59 units 3 J unior 60 89 units 4 Senior 90 above 5 Graduate and Second BA s Restrictive Major Codes Restrictive majortype should be entered A to accept majors R to reject majors These codescontrol whether students with certain majorcodes will be accepted orrejected during GatorReg Restrictive majorcodescan be entered assingle valuesin a list down the left hand side of the block They can also be listed asa range of values with the lowest range in the left hand column the highest range in the right hand column You can use a combination of these techniques if appropriate These restrictions must be noted in the course description in the Class Bulletin Fora complete list of major code move the cursorto the major field then lt 9 gt Important other fields this block are not used at this SA OSB20 OSB Manual CURRENT rtf 15 Academic Resources 11 08 05 Resource Block The Resource Block containstime day and instructordata Time Begin The
5. Oh 38m 1h 15m 1h 53m 2h 30m 47m 1h 34m 2h 21m 3h 8m 1h 5m 2h 5m 3h 8m 4h 10m 15 17 Oh 56m 1h 53m 2h 49m 3h 45m 1h 10m 2h21m 3h 1m 4h 41m 1h 34m 3h 8m 4h 41m 6h 15m 2 Class Days per Week MW TIH 1Class Day perWeek Contact hours per meeting Contact hours per meeting CS One Two Three Four One Two Three Unit Units Units Units Unit Units Units 1 6 Oh 47m 1h 34m 2h21m 3h 8m 1h 34m 3h 8m 4h 41m 7 14 1h 34m 3h 8m 4h 41m 6h 15m 3h 8m 6h 15m 15 17 2h21m 4h 41m 7h 2m 4h 41m Change the Day There isa pull down list of day values F9 but not all of them are valid for the Regular University s Class Schedule In orderto ensure placement by Schedule25 you must use the Academic Resources standard day abbreviations listed below Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Wednesday Friday Tuesday Thursday Saturday Sunday hours must be included except for supervision classes AF Important For weekend classes scheduled Friday evening from 5 pm or later and or Saturday and or Sunday you mus include Footnote 25 Building The building abbreviation assigned to a facility by the campusthat serves to uniquely identify an independent physical structure SA OSB20 OSB Manual CURRENT rtf 20 Academic Resources 11 08 05 Ro
6. Suggested Order of Work Experienced users find it helpful to use the last like term file in the following order 1 Delete unnecessary sections 2 Modify any retained sections 3 Add new sections 4 Review proposed schedule on printed reports available at www sfsu edu noindex osb Run the various reports in different sort orders to check for errors or missing classes Mark corrections on paperreports then enterthe data online Continue the processuntil data iscorrect anu SA OSB20 OSB Manual CURRENT rtf 2 Academic Resources 11 08 05 Deadlines Each semester Academic Resources distributes a Class Schedule Production Calendarthat outlines the due dates for schedule building Gator Reg registration and the production of the Academic Planning Data Base APDB These calendarscan be found at www sfsu edu acadres calendars calendar htm SA OSB20 OSB Manual CURRENT rtf 3 Academic Resources 11 08 05 How to Log In and Out of the OSB System uF WN 6 7 8 9 If you need SIMS account if you have forgotten your password orneed to update yourexpired password go to www sfsu edu sims and follow the screen instructions To access 058 go to www sfsu edu sims Enter your IMS usemame and password and click on Windowsor Macintosh Click on Log in SIMS R When you get to the SIMS Logon Form the cursor will be the upper left hand type in either OS20 forthe section edit screen OS21 forthe
7. 10 1800 1935 1800 2035 C lasses meeting 2 hoursorlongerhave a 15 minute break added to the time Eight Week Sessions R2 for 4 unit Lecture Classes DAILY MIWIH MWF MW TIH Contact Time hi5m 1h35m 2h20m 3h25m 0900 1015 0900 1035 0900 1120 0900 1225 Moming 1030 1145 1215 1330 1215 1350 1215 1420 1215 1540 Aftemoon 1345 1500 1415 1550 Evening 1800 1915 1800 1935 1800 2020 1800 2125 C lasses meeting 2 hours or longer have a 15 minute break added to the time SX OSB20 OSB Manual CURRENT rtf 18 Academic Resources 11 08 05 Eight Week Sessions R2 for 5 unit Lecture Classes DAILY MIWIH MWF MW TIH Contact Time 1h35m 1h57m 2h50m 4h10m 0900 1035 0900 1100 0900 1150 0900 1310 Moming 1215 1350 1215 1415 1215 1505 Aftemoon 1415 1550 1430 1630 Evening 1800 1935 1800 2000 1800 2050 C lasses meeting 2 hours or longer have a 15 minute break added to the time Special Considerations for Building the Summer Sc hedule The Summer semester hasthree sessions R1 first half R2 second half and R3 entire summer The session indicator is required to call up any summer semester sections Course section numbers must be unique For example you cannot have BICS 0263 O1R1 and BICS 0263 0182 All non standard time blocks must approved by Academic Resources Summer Semester C ontact Hours Five Week Sessions R1 and R3
8. 100 1215 1900 2145 1110 1200 1235 1350 1210 1300 1410 1525 1310 1400 1535 1650 1410 1500 Classes meeting four hours per week MWOrTH acute a requred 15 min break 0810 0950 1810 2150 1010 1150 1220 1400 1410 1550 1610 1750 SX OSB20 OSB Manual CURRENT rtf 17 Academic Resources 11 08 05 Standard Time Blocks for Summer These time blocks are based on a 3 unit lecture course CS 1 6 Time blocks are established around three standard begin times 0900 1215 and 1800 The ending times vary because of the session CS numberand unit values and meeting days per week When scheduling classes other than 3 unit lecture courses try to remain within the standard starting times listed below Five Week Sessions R1 and R3 for 3 unit Lecture Classes DAILY MIWIH MWF MW TIH Contact Time 1h30m 1h55m 2h45m 4h Moming 0900 1030 0900 1055 0900 1145 0900 1300 Cm 1215 1345 1215 1410 1215 1500 1415 1545 1315 1715 Evening 1800 1955 1800 2045 1800 2200 C lasses meeting 2 hours or longer have a 15 minute break added to the time Eight Week Sessions R2 for 3 unit Lecture Classes DAILY MTWIH MWF MW Contact Time 1h 1h10m 1h35m 2h35m 0900 1000 0900 1010 0900 1035 0900 1135 Moming 1045 1145 1045 1155 1215 1315 1215 1325 1215 1350 1215 1450 Aftemoon 1415 1515 1415 1525 1415 1550 Evening 1800 1900 1800 19
9. HEDULE WHICH IMMEDIATELY FOLLOWS ENGLISH FOR A COMPLETE LISTING OF 214 SECTIONS SC HEDULE NUM BERS AND MEETING TIMES STUDENTS MUST HAVE AN APPROVED GAP AND AN APPROVED PROPOSAL FOR CULMINATING EXPERIENC E ON FILE IN THE GRADUATE DIVISION ADM 254 IN ORDER TO REGISTER FOR THE CULMINATING EXPERIENC E C O URSE PERMISSION OF INSTRUCTOR REQUIRED SEE UNIVERSITY BULLETIN OR DEPARTMENT FOR CONCURRENT ENROLLMENT REQ UIREM ENTS AND OR PREREQUISITES COMPLETE REGISTRATION PRIOR TO THE END OF THE ADD PERIOD SA OSB20 OSB Manual CURRENT rtf 12 Academic Resources 11 08 05 16 17 19 21 22 25 26 CLASS MEETS DURING THE FIRST HALF OF THE SEM ESTER ONLY CLASS MEETS DURING THE SECOND HALF OF THE SEMESTER STUDENTS MUST ATTEND THE FIRST MEETING DAY OF THE FIRST SESSION TO VERIFY ENROLLM ENT CLASS MEETS DURING THE FIRST FIVE WEEKS OF THE SEM ESTER ONLY CLASS MEETS DURING THE SECOND FIVE WEEKS OF THE SEMESTER STUDENTS MUST ATTEND THE FIRSTMEETING DAY OF THE FIRST SESSION TO VERIFY ENROLLMENT CLASS MEETS DURING THE LAST FIVE WEEKS OF THE SEMESTER STUDENTS MUST ATTEND THE FIRST MEETING DAY OF THE FIRST SESSION TO VERIFY ENROLLMENT PRIORITY REGISTRATION ISNOTALLOWED A PETITION FOR COURSE BY INDIVIDUAL STUDY MUST BE COMPLETED AND APPROVED No current footnote is assigned to thisnumber CLASS MEETS AT THE DOWNTOWN CENTER 425 MARKET STREET FREMONT ST SF CALL 415 405 7700 FOR ROOM NUMBER No curent footnote
10. Insert and Update A Action Edit Query Block Record Field Window Help po READY FOR UPDATE Schedis final Y Section Key FR 0102 01 Period 20052 Admin Unit R 20 20F 205 Title SECOND SEMESTER FRENCH Section Status Catalog 02751 Sched Number Course Units 50 Enroll Limit Sched Print Day Time Chg Content Begin Date End Date 052005 Grade Method Sort Code 0 Co Req Ind Restrict Majors and Minors OUFees 1050 21 Location Pre Pre Transcript Auth Wait List Limit Major Range Min Min Prog Category Restrict Maj pt _ a I BE Restrict Lev Type Restrict Lev Code a Service LeamInd Self Support Type LIE Spec Edit 6 10 f f f SPEC REG EDIT 11 30 Seq CS Type TBA Begin End Days Bldg Room Lm Mode fo 4 LEC 50 001 pav 0 500 E 300002580 E FOURNIER Ctl 12 0 0 0 00 0 400 906563260 C SABATIER Grp Ctl Grp CH List of Values SX OSB20 OSB Manual CURRENT rtf 32 Academic Resources 11 08 05 9 ContactHours Verify that the total contact hours including TBA hours are correct for the CS number Note A class hour 50 minutes CS Number Course Type Class Hrs Per Unit of Credit 01 04 06 LEC 1 05 Undergrad SEM 1 05 Grad SEM or DISC 1 07 14 ACT 2 15 17 LAB 3 18 21 ACT More than 3 25 36 SUPV 78 SUPV non traditional 10 ARR in Meeting Day
11. ONUNE SCHEDULE BUILDING OSB User s MANUAL SAN FRANCISCO STATE UNIVERSITY ACADEMIC RESOURCES ADM 467 415 338 1628 J ULY 2005 Introduction to Class Schedule Building The Class Schedule and Curriculum Development Development of the class schedule begins with a review of coursesoffered by a program department Course Master Files can be run from ww sfsu edu noindex osb Any new courses revisions to existing courses or courses that need to be taken out of the course reserve bank should be forwarded to the Cuniculum Coordinator It isthe responsibility of the Coordinator the Course Review Committee and orthe Deans of Undergraduate and Graduate Studiesto review these proposals Once approved the courses become part of the University Bulletin and the SIMS Course Master File Class Schedule Building Process Each semester Academic Resources publishes the Class Schedule on the web to assist students in the selection of classes forthe coming semester The class schedule building process takes place three timesa year from September to November for Spring from December to J anuary for Summer and from February to April for Fall You begin building your schedule using data from the last like term e g to build Spring 2007 you will start with data copied from Spring 2006 Therefore much of yourtask will be modifying section information from the previous term Production of the final Class Schedule takes place in Academic Resources
12. aired classes 2 multiple sections meeting at the same time and same place or 3 cross listed classes and the instructor is not hired you must insert the test faculty ID for your college in orderto get all partsof the group housed in the same room 3 R03 Unhoused Class Report Are alllabsand activities housed 4 R04 Room Utilization Report Are there any day time conflicts Are yourlarge lecturesassigned correctly Are yourenrollment limits appropriate forthe room you have assigned 5 Invalid Courses Report Any problems with invalid classes must be resolved before schedule building ends 6 RO6 Cross listed Courses Report and R09 Cross listed Course Master File Are all partsof the crosslist group offered Are times da ys instructors the same on all parts of the cross list elf there is instructor assigned you must insert the test faculty ID for yourcollege If course iscrosslisted across colleges consult with college contact person in other college on enrollment limits restrictions etc SA OSB20 OSB Manual CURRENT rtf 30 Academic Resources 11 08 05 7 R07 Faculty WIU Report Are workloads appropriate for faculty appointment Check your FERPs faculty coming back from leaves SA OSB20 OSB Manual CURRENT rtf 31 Academic Resources 11 08 05 Resource Lines Be sure that resource line numbersand the typesof information shown are correct Number resource lines by tens foreach CS number change e g Line 10
13. an continue Some enor messagesappearassoon asdata isentered Othersappear when you move to another field orblock ortry to commit the record Important In some fields a list of valuesappearsif yourentry is not valid If a list of values exists fora field you will see the message List of Values at the bottom of the screen Hit F9 to display the list Tab Movement If a field hasa fixed data length the tab will jump to the next field assoon asit reachesthe maximum If the field has variable data length you must manually tab to the next field or click on it SA OSB20 OSB Manual CURRENT rtf 7 Academic Resources 11 08 05 Move Between Forms Move Between Forms OS20 and OS21 To move between OS20 and OS21 without re entering the key fields 1 Enterthe desired screen in the upper left hand field 2 Place the cursorin the section numberfield for Fall or Spring and the session field for Summer This retainsthe Key fieldsso you won t have to re enterthem 3 F8 Move Between OSB Forms and SIMS Form 10X Rememberthat you are working in the live SIMS database You can move to other SIMS forms at any time Therefore if you need a new catalog number you can insert 10X in the Screen Name field F8 and retrieve the new number SA OSB20 OSB Manual CURRENT rtf 8 Academic Resources 11 08 05 How to Update Section Key Section Key The section key is used to retrieve data fora classschedule section The key includes co
14. ate supervison SA 05820 OSB Manual CURRENT rtf 24 Academic Resources 11 08 05 The CS number also determines the number of required meeting hours per week C1 6 1 hour weekly unit C7 12 2 hours weekly unit C15 21 3 hours weekly unit Adjusted Course Credit Units The units of credit associated with each mode of instruction CS number If there are two CS numbers the sum of the adjusted CCUs equalsthe total CCUsthat a student receives for successful completion of the class To Be Arranged TBA Hours The number of TBA hoursassociated with each course type These arranged hours must be part of the approved course description in the University Bulletin The scheduled hours plusthe TBA hours must equal the weekly contact hours determined by the CS number and the units TBA hours can be entered asa single digit and the system inserts a leading zero Important For TBA with values 1 6 thisfield istied to the footnote field If you enter 1 6 in the TBA hoursfield then a matching number must be entered in the footnote field and vice versa Add a Section 1 Enterthe KEY ABBR NUM B SEC T SES TERM 2 F8 Note You must F8 before moving into any other block so that the system can verify that the section does not already exist You will see a message in the upperright hand comer Ready for Insert 3 Enterthe catalog number Thisisa required field Assoon as you move the cursor from the Sect
15. ctors Name in the Class Schedule Do not print the Instructor s Name in the Cla ss Schedule 27 The best way to ensure that students DO NOTenroll through Gator Reg in a section is by using a print control of Ror N Gator Reg will not allow enrollments in a section that iscoded with an RorN even if a student has the schedule number Zeroesin the enrollment limit field cause problems with enrollment and demand statistics SA OSB20 OSB Manual CURRENT rtf 10 Academic Resources 11 08 05 Enrollment Limit ENROLL LIMIT The enrollment limit isa three digit field that controls how many students may register in a section during Gator Reg You must enter a numberin the enrollment limit field it can be a zero If enrollment limit is zero there mustbe an explanatory footnote outlining enrollment procedures Wait List Limit WAIT LIST LIMIT A three digit number limiting the numberof studentsthat may enroll on the wait list Students are added into sections automatically as seats become available either by a student dropping a classoran enrollment limit being raised Exception If the enrollment limit is inc reased students are enrolled via a nightly batch job Gator Reg will not allow a student to sign up on a waiting list if they are enrolled in another section of the same course Wait lists are optional you do not have to use them Grading Method GRADE METHOD Defaultsto value on Course Master File Schedule Number A comp
16. duplicate section screen F8 to retrieve the selected screen To Exit the SMS screen use the pulldown menu along the top Click on Action Select Exit Form 10 This retums you to the intermediate screen 11 Follow the normal procedures forclosing your Web access SA OSB20 OSB Manual CURRENT rtf 4 Academic Resources 11 08 05 Forms 0520 Form This form is used to add delete or modify section information as well asto add ordelete sections Section Key Physical System Feature Block Message Line 78 0s20 T al IEJ 2 Action Edit Query Block WRecord Field window Help a Field 0520 NUMB SECT SES TERM IREADY FOR UPDATE mu 0100 ff 20044 R PRINCIPLES FINANCIAE 5 RESTRICT LEV TYPE IE CATALOG 2735 RESTRICT LEY CODE Section COURSE UNITS 3 0 RESTRICT MAJOR TYPE Restrictive SCHED PRINT PHYSICAL PRE PRE Basic Block ENROLLLIMIT 7 5 FEATURES MAJOR RANGE MJR MIN MIN Scheduling Block WAIT LIST LIMIT iG 10 n al CONTENT GRADE METHOD 6 gt Bloc k LINE CRSE ADJ TIMES MEETING DATES SEQ CS TYPE CCU TBA BEGIN END DAYS BLDG ROOM BEGIN END Footnote fo 04 30 foo 79 wwr pus fos 08254 121004 aj TTF 1 000 FACID 222222222 BTEST Resource TTF I FAC ID Li
17. ely Number any other resource segments associated with line 20 in increments of 2 22 24 26 etc SA OSB20 OSB Manual CURRENT rtf 23 Academic Resources 11 08 05 Add Extra Resource Lines Line 10 12 14 20 etc You must add the resource lines in the comect numerical order the system will not re orderthem for you To insert a resource line in the comect sequence 1 Place the cursorin the line sequence field on the line above where you wantthe new resource line to be Forexample if you wantto add in a line 12 place your cursorin line sequence 10 if you want to add a line 22 place your cursorin line sequence 20 2 Go to the menu along the top of the screen select Record Insert 3 A new blank resource line appears Delete a Resource Line l Place cursoron the line to be deleted 2 Goto the menu along the top of the screen select Record Remove 3 The resource line isimmediately removed 4 F10 to commit the record Important On all dependent resource lines 12 14 16 22 24 etc the CS number must be entered as 00 The adjusted CCU defaults to 0 0 Do NOT duplicate other data e g adj CCU TBA begin and end time bldg and room Course Type This data element indicatesthe 5 of instruction fora particular course Course type is determined by the CS number Valid values are ABBREVIATION COURSE TYPE CS NUMBER 01 04 06 seminar discusson 05 grad level 07 14 18 21 SUPV undergradu
18. es Classes meeting at Downtown Center should be coded DOWN in the building field and TOWN in the room field use footnote 19 for location information Classes meeting at Canada College should be coded CAND in the building field and COLL in the room field use footnote 21 forlocation information All other cla sses meeting off campus should insert OFF in the building field and CMPS in the room field Meeting locations times and or days should be defined in specific fields orin a department footnote If the lecture takes place on campus and the lab oractivity takes place off campus the lab or activity should be coded OFF CMPS Ifa class meets off campus and on weekends please use the OFF 5 designation and do not use footnote 25 SA OSB20 OSB Manual CURRENT rtf 35 Academic Resources 11 08 05 Related URLs 1 SIMS on the Web http s www sfsu edu sims OSB Reports https www sfsu edu noindex osb osbrpts htm Class Schedule http www sfsu edu online c 1552 h htm Class Demand http www sfsu edu online enr analysis htm Online Classroom Database http www sfsu edu Ea vitv building html SA OSB20 OSB Manual CURRENT rtf 36 Academic Resources 11 08 05
19. for CS 1 Line 20 for CS 2 See sample 1 Number resource lines by twos for other related resource requirements e g line 12 14 16 etc fordata related to line 10 See sample 2 Line 22 24 26 fordata related to line 20 Examples of related data are team taught segments or additional meeting times days and or locations Sample 1 28 20 Section Insert and Update Action Edit Query Block Record Field Window Help READY FOR UPDATE Sched is final Y Section Key NURS 0711 01 Period 20054 Admin Unit 20 2 205 Title ADV PHYS HLTH PROM MAINT Section Status Catalog 2 Sched Number 15040 Course Units 20 Enroll Limit Sched Print Day Time Chg Content Begin Date End Date 20908 Grade Method Sort Code N11 0 Co Req Ind Restrict Majors and Minors mm m TT UFees 420 Location CE o US e Transcript Auth Wait List Limit E ps ae m Min E Prog Category Restrict Maj Type pr Restrict Lev Type Restrict Lev Code Service Leam Ind SelSuppotType SpecEdi l 5 E EJ _ SPEC REG EDIT 11 30 Seq CS Type CCU Begin End Bldg Room Lin Mode 0 05 SEM 10 1 0 0900 1000 BH 354 F 1 000 E 1900005501 AG RENWANZ BOYLE Grp Ctl 20 5 LAB 10 1 0 0830 1230 BH 343 F 1 000 300005501 AG RENWANZ BOYLE Ctl Spec Edit 6 10 Y List of Values 58 20A Section
20. ion Basic block values for course units and grade method will default All other data must be entered 4 F10 to commit the new record SA OSB20 OSB Manual CURRENT rtf 25 Academic Resources 11 08 05 Delete a Section To delete a section place the cursor the catalog number field Go to the Record menu atthe top of the screen Select Remove You will see a message Confirm Delete Request Click Yes uF WN The section is deleted immediately You do not need to commit the record You will see Delete WasSuccessful message atthe bottom of the screen Duplicate Copy a Section To copy a section use screen 0521 Enterthe key forthe class and section you wish to copy lt 8 gt The boxdispla ysa duplicate section with the SAME section numberas the one you are copying Enterthe new section number 6 F10 to commit the record 7 You will see a message This action copiesthe course data to a new section Click OK 8 You can retum to OS20 screen to edit the new section If you wish to continue creating new sections stay in screen OS21 and repeat steps 4 7 Important Section Number can not be duplicated Even in summer if there are different session codes section numbers mustbe different Change a Variable Topic 1 Enterthe new catalog number in the catalog field The new course title course unit and grade method will default once you move the cursorinto any other block on the f
21. is assigned to this number CLASS MEETS ATCANADA COLLEGE 4600 FARM HILL BLVD REDWOOD CITY FOR ROOM ASSIGNMENTS GO TO HTTP WWW CANADAC O LLEG E NET UNIVERSITY SC HEDULES HTML MEETS PART OF THE U S HISTO RY AND GOVERNM ENT REQUIREM ENTS CONSULT THE U S HISTORY AND GOVERNMENT SECTION OF THIS CLASS SC HEDULE REFER TO QUANTITATIVE REASO NING COURSES THAT M EET G E REQUIREMENT FOR INDIVIDUAL SEC TIO NS SC HEDULE NUM BERS AND MEETING TIMES No curent footnote is assigned to this number WEEKEND CLASS CHECK CLASS LISTING FOR MEETING TIMES AND DAYS IF NOTINDICA TED REFER TO O THER FO O TNO TES FOR SC HEDULING INFORMATION STUDENTS MAY REGISTER FOR VARYING UNITS OF THIS COURSE CONTACT DEPARTMENT FOR MORE INFO RMATION AND REGISTRATIO N PROC EDURE SA OSB20 OSB Manual CURRENT rtf 13 Academic Resources 11 08 05 Physical Features Block Physical Features Physical features should be entered asindividual items one perline They are 1 Enhanced AV consisting of a video projector VCR standard orvideo overhead projector computer jack data jack and screen monitor 2 Tab Moveable Chairs 3 Geography Maps 4 History Maps Important If a physicalfeature is requested Schedule 25 will notplace the class a room without that feature This could result in the class not being assigned a room See the Appendix fora definition of Enhanced AV SA OSB20 OSB Manual CURRENT rtf 14 Academic Resources 11 08 05
22. n the web schedule iscontrolled by the Print Control Code Check print control carefully Students cannot enroll in 6995 899s until the first day of classes 15 Restrictive Scheduling Major and Level Codes Code these during schedule building to avoid having to do it lateron change forms 16 Weekend Classes Weekend classesare defined as meeting anytime from 5 00 p m on Frida y through midnight Sunday Any classes meeting during these times MUST be coded with University footnote 25 which states Weekend Class Check class listing for meeting times and days If not indicated referto otherfootnotes for scheduling information Forthose classes meeting all 15 weekends e g every Saturday code the begin time end time and S U or SU in the days field Classesthat meet sporadically throughout the semester e g every other Saturday one ortwo weekendsonly etc should code ARR in the daysfield and state specific datesin a department defined footnote These classes must be included on the Classes Needing Pre assigned Rooms form 17 Online Classes Should insert ON in the building field and LINE in the room field Any other information should be clearly defined in a department footnote including any meeting times associated with these classes These meeting times must be included on the Classes Needing Pre assigned Rooms form SA OSB20 OSB Manual CURRENT rtf 34 Academic Resources 11 08 05 18 Off Campus Class
23. ne Block J FAC ID 0010 COMMIT WAS SUCCESSFUL Record 1 1 Edit Message Line SX OSB20 OSB Manual CURRENT rtf 5 Academic Resources 11 08 05 OS21 Form This form is used to duplicate sections entered on O S20 Section Key 0010 COMMIT WAS SUCCESSFUL ecord 1 1 Edit Message Line 05820 OSB Manual CURRENT rtf Once duplicated any changes should be System Message Line 6 Academic Resources 11 08 05 Form Processing A form isa view of specific data elements from SIMS Each form is composed of blocks which are made up of rowsand orfieldsof data Blocks are outlined and contain related information When entering data in OSB it isimportant to know the form structure and the usesof function keys Upperor Lower Case Whether you type in upper or lower case the sytem automatically reformats characters to uppercase Date Formats The only allowable date format is MMDDYY Example Enter J uly 21 2003 as 072103 Function Keys lt F8 gt To retrieve a record lt F9 gt To show a list of values lt 10 gt commit a record To Delete Change data Place the cursorin the field and backspace Or Highlight the field delete To Move Between Fields Use Tab Key Or Place cursor in field and click Edit System Messages If data isincomectly formatted ordoes not meet edit checks the field will be highlighted in red and it must corrected before you c
24. om Number This data element identifies a designatorassigned by the campusto each space associated within a given facility and servesto uniquely identify that space Change the Building Room You cannot enterthe building and room foruniversity classrooms controlled by Academic Resources For other spacesuse the values listed SX OSB20 OSB Manual CURRENT rtf below BH Burk Hall BUS Business CAND COLL Canada College must be used with CAND in the BLDG field and COLL in the ROOM field CA Creative Arts COXRD Cox Stadium must be used with COX in the BLDG field and FLD in the ROOM field DOWN TOWN Downtown Center must be used with DOWN in the BLDG field and TOWN in the ROOM field EP Ethnic Studies and Psychology previously PSY FA Fine Arts FHS FLD F Hale Stevenson Field must be used with FHS in the BLDG field and FLD in the ROOM field GYM Gymnasium HH Hensill Hall HSS Humanities and Social Sciences HUM Humanities LIB Library Maloney Field must be used with MAL in the BLDG field and FLD in the ROOM field MWH Mary Ward Hall ML Moss Landing Marine Laboratories OFFCMPS Off Campus must be used with OFF in the BLDG field and CMPSin the ROOM field 21 Academic Resources 11 08 05 ON LINE On Line must be used with ON in the BLDG field and LINE in the ROOM field lt Science TH Thomton TNIS CRIS Tennis Courts must be used with TNIS in the BLDG field and CRTS the ROOM field
25. or consistency in scheduling Remember in order for Schedule25 to group Crosslisted courses correctly an instructor must exist for all components Use your test faculty IDs when necessary Test faculty IDs are FAC ID feist Oe TEST TEST 900 725 389 TEST 901 301 445 207 FACULTY WIU REPORT This report displays faculty workload by section Because WTUs for supervision classifications are based on projected enrollment faculty whose workload includes supervision sections may appear with inflated workloads SA OSB20 OSB Manual CURRENT rtf 29 Academic Resources 11 08 05 Schedule Building C hec klist Before finalizing your schedule you should run a full series of OSB reports to assist you in auditing your SIMS data Find OSB reports at www sfsu edu noindex osb Here are some suggestions ROlClass Schedule Report RO8 Course Master File nd R10 Course Master File New and Revised Are all courses sections there Are the sections offered on the correct da ys times Are print control codes footnotes and request for physical features f summer are session codescormect If course hasbeen transferred have you used the correct catalog number 2 R02 Faculty Class Schedule Report Have you double scheduled anyone Have you brought faculty back from any leaves Have you checked your FERPs Have lecturers with entitlement been re appointed correctly If you expect Schedule25 to house 1 p
26. orm 2 Ifthe variable topic hasa different CS number and or different unit values you mustenterthe new valueson the resource line 3 Adjust meeting times and daysif necessary 4 F10 to commit the record SA OSB20 OSB Manual CURRENT rtf 26 Academic Resources 11 08 05 Course listed Courses If any part of a crosslisted course is offered all parts must be offered Asa reminder when you call up a crosslisted course a new classand try to commit it you will see a waming message Cross listed course All parts of a cross list must be offered Crosslisted courses should be carefully audited on Report ROO SA OSB20 OSB Manual CURRENT rtf 27 Academic Resources 11 08 05 Reports as Audit Tools There are a variety of reports available on the Web to assist you in auditing your class schedule during the building process You can print reports from the Web for your specific discipline entire college All curent employees with PAC numbers can access OSB reports on the web Contact Human Resources at x87152 to get a pac numberor if you can t remember your assigned number Important Your PAC number is the number you use to access the personal leave accounting screen To Print Reports Open your Web browser Go to www sfsu edu noindex osb Enter your ID and PAC Personal Access Code Click Get report choices Select the report and sort or selection options Click Get Report to print
27. ractions This data element identifiesthe fraction of the workload foreach individual of a team teaching group orthe whole number 1 000 if taught by one instructor To add an instructorto a section that isteam taught l Create the dependent line see Add Extra Resource Lines in CS Number section and insert the Faculty ID forthe additional instructor s Enterthe Team Teaching Fraction foreach instructor Be sure that the total TIF for associated linesisequalto 1 000 If the TIF isnot correct you will geta waming message but the system will allow you to commit incorrect values 5 Click OK to the waming message only after verifying TIF Delete an Instructor To delete an instructor highlight the FAC ID field lt Delete gt then lt F10 gt to commit The TIF automatically defaults to 0 000 Course Classification CS Numbers Split Classifications The CSnumber identifies and sequences resource segments associated with a given section It must match the value s on the Course Master File This field will show a list of valid values forthe specific course if an incorrect value is entered This list also shows the comect adjusted CCU values which must be manually entered If there is only one CS number and there is only one segment the line number mus be 10 Number any other segments associated with line 10 in increments of 2 12 14 16 etc If there are two CS numbers the line numbers must be 10 and 20 respectiv
28. s Forall non supervision courses that are meeting by arrangement scheduling information orat least a contact name phone number website should be contain in the footnote elsthe class meeting forthe required contact hoursbased on CS number and units Where necessary have these classes been included on the request for pre assignment 11 Time Slot Reports All large lecture hall assignments and pre assigned classes count against yourtime slot allocation Cross listed class should be counted in the time sot of the college offering paying the class 12 Pre assigned Procedure If you request a pre assignment fora disabled faculty member please be sure that they have a Reasonable Accommodation Request Form on file in the Office of Disability Programs Unit located in SSB 109 Formsare available on the web at http www sfsu edu dprc raform html e Mini classes classes that meet only part of the semester and one time meetings scheduled in footnotes e g for online classes must be included on the Classes Needing Pre assigned Rooms Form 13 Lectures in Labs You are required to continue housing the same number of lectures seminars in lab activity space as you did in the like priorterm Lists are distributed atthe start of the schedule building cycle SA OSB20 OSB Manual CURRENT rtf 33 Academic Resources 11 08 05 14 699s and 899s Considerusing footnotes 26 and displaying only a single 3 unit section Section display o
29. scheduled starting time of a section Time End The scheduled ending time of a section Meeting times are entered using Intemational Time 24 hour clock Change the Time The time must be entered using a 24 hourclock If you have entered days you mustenterbegin and end timesand vice versa If you use ARR in the daysfield fora non supervision class there must be an explanatory footnote containing class days times and meeting place orwhere to get this information The system doesnot check forstandard time blocks orfor the correct amount of faculty contact hours for the units and CS number Important Times and dayscan not be changed on classes that have been preassigned Call yourcontact person for assistance Conventional Time a m p m 8 00 9 00 10 00 11 00 12 1 00 2 00 3 00 4 00 5 00 6 00 7 00 8 00 9 00 10 00 noon 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 SX OSB20 OSB Manual CURRENT rtf Intemational Time 16 Academic Resources 11 08 05 Standard Time Blocks for Fall and Spring In order to fully utilize the limited number of university classrooms you are strongly encouraged to use standard time blocks asshown below Classes meeting three hoursper week ux nene 0810 0900 0810 0925 15351820 0910 1000 0935 1050 1610 1855 1010 1100 1
30. to the term being built Va lues for tems are 1 Winter 2 Spring 3 Summer 4 Fall ADMINISTRATIVE UNIT ADM This field indicates the unit of the university and defaultsto R for Regular University SA OSB20 OSB Manual CURRENT rtf 9 Academic Resources 11 08 05 Section Basic Block Course Title TLE Value defaults to the Course Master File course title and cannot be updated Make sure that you have the correct variable topic Catalog Number CATALOG A computer generated five digit number that uniquely identifies each course If you are adding a section you must entera catalog number active for the term being built If you wish to update the catalog numberon an existing course insert the new catalog number on 0520 If necessary update the C S units and scheduling information Examples of this a re courses that have been transferred on the Course Master File and variable topic courses Course Units COURSE UNITS Total course credit unit associated with the course Field defaultsto the total units from the Course Master file and cannot be updated Schedule Print SC HED PRINT The print control code determines how a section will appear in the printed Class Schedule You must entera print control code Valid valuesare Print all information in the Class Schedule Do not print section in the Class Schedule Do not print the Schedule Number in the Class Schedule Do not print the Schedule Number or Instru
31. urse abbreviation course number section number session ID for summer only term and administrative unit ABBREVIATION ABBR The course abbreviation must match the abbreviation on the Course Master File If the abbreviation is incorrectly entered e g CW ratherthan C W no section data appears you will see a message on the top right hand side Ready for Insert The system does not check abbreviations until you move into another block at which point the catalog numberis highlighted and atthe bottom of the screen you will see a message Course abbreviation and numberdo not match course Lists of course abbreviationscan be found at www sfsu edu acadres sims 20c odes sims_codes htm An underscore representsa space When entering data the underscore should be entered asa space COURSE NUMBER NUMB A number which when used in conjunction with the Course Abbreviation servesto identify a course Use 4 digits with leading zero Section numbers must be unique SECTION SECT This number servesto uniquely identify each section of a given course Use 2 digits with leading zero SESSION SES The Summer Semester has three sessions and these sessions must be used aspart of the Section Key for classes scheduled during that term Session codes mustbe entered forall sections offered during Summer Use letter and number R2 R3 TERM TERM The first four digits are the yearand the last digit is term This field defaults
32. uter generated five digit numberthat uniquely identifies each section During schedule building this isa temporary number the final schedule number used by studentsto enroll in the section isavailable only afterthe schedule isfinalized This data element appears as display only on Screen 0521 SA OSB20 OSB Manual CURRENT rtf 11 Academic Resources 11 08 05 Footnote Block Footnotes Footnotes are used to clarify any special class requirements You can enterup to 4 footnotes Forfootnotes 1 6 TBA hours you must enterthe matching number of hours in the TBA field on the resource line Items to include in footnotes are university wide footnotes e g GE 25 for weekend classes etc additional course fees specific off campus locations and special enrollment procedures Any information listed in the bulletin should be excluded from footnotes 0 prerequisites cross listed classes enrollment restrictions concurrent enrollment etc Standard University Footnotes These footnotes are shared by all coleges and departments GE REFER TO THE GENERAL EDUCATION SECTION OF THIS CLASS SCHEDULE OR 8 8 8S amp S B 3 10 11 THE SFSU WEBSITE PLUS ONE HOUR TO BE ARRANG FD PLUS TWO HOURS TO BE ARRANG ED PLUS THREE HOURS TO BE ARRANG ED PLUS FOUR HOURS TO BE ARRANG ED PLUS FIVE HOURS TO BE ARRANG ED PLUS SIX HO URS TO BE ARRANGED REFER TO ENG LISH COMPOSITION REQUIREMENT SECOND YEAR SECTION OF THIS C LASS SC

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