utsa faculty career portfolio digital measures faculty and staff user`s
Contents
1. SCHOLARSHIP RESEARCH CREATIVE WORKS Artistic and Professional Performances and Exhibits This is the screen to use to describe artistic or music related activities works that have at a minimum been submitted offered Familiarize yourself with the screen including the drop down menus There are many fields to fill in or select in the case of drop down menus to fully describe your work Be sure to complete them all Some fields assist with appropriate placement of the item on the vita others are reflected in your Annual Report Please identify others who worked with you on the performance exhibit by clicking on the Add another Performer Exhibitor Lecturer link Dec 12 2012 When the status of the item changes be sure to go in and select the new status from the drop down menu for example from Submitted to Completed This will move it to the appropriate new location in your vita If the work is in progress and has NOT YET been submitted use the Scholarship Research Creative Works Currently in Progress screen below Be sure to click on the appropriate Save button Contracts Fellowships Grants Sponsored Research and Residencies This is the screen to use to describe activities works you have at a minimum submitted a proposal for outside funding Familiarize yourself with the screen including the drop down menus There are many fields to fill in or select in the case of dro2. Fill in all blank fields and select appropriate drop down menu descriptions Be sure to click on the appropriate Save button UT System This screen is designed for you to describe the service you provide d both to The University of Texas System and to any other university system prior to your joining UTSA Familiarize yourself with the screen including the drop down menus Fill in all blank fields and select appropriate drop down menu descriptions Be sure to click on the appropriate Save button Professional This screen is designed for you to describe the service you provide d to your academic discipline whether an academic or a professional organization 12 Dec 12 2012 Familiarize yourself with the screen including the drop down menus It should be used for service while employed by UTSA and for service prior to your joining UTSA Fill in all blank fields and select appropriate drop down menu descriptions Be sure to click on the appropriate Save button Public This screen is designed for you to describe the service you provide d to organization entities not related to your academic discipline Examples might be president of the PTA Little League Coach assuming your discipline is NOT athletics etc Familiarize yourself with the screen including the drop down menus It should be used for service while employed by UTSA and for service prior to your joining UTSA Fill in all blank fields and se
3. is occasionally requested by government entities or UT System Add each item separately Be sure to click on the appropriate Save button Consulting Use this screen to provide details about all of your consulting engagements paid and pro bono Familiarize yourself with the screen including the drop down menus Record each instance separately Add each item separately Be sure to click on the appropriate Save button Education and Faculty Credentialing This is the official UTSA screen for SACSCOC Faculty Credentialing but it also contains information about your completed degrees for your official UTSA vita Familiarize yourself with the screen including the drop down menus If you do not include the date for each of your degrees they will appear in alphabetical order rather than rank order on your vita The date will not display on your official UTSA vita If you must cite graduate coursework to qualify for SACSCOC credentials for your teaching assignment enter each course separately in Section II Section II must be completed by your department DO NOT FILL IN THIS SECTION The other sections are not editable Be sure to click on the appropriate Save button External Connections and Partnerships This screen should be used to describe activities you have engaged in that BUILD relationships between UTSA and other entities which are not appropriate for another area s of the vita Familiarize
4. range for the year of the report It will default to the current year o Choose the file format you want from the File Format drop down menu o Then click Run Report e Keep this document open You can refer to the report as you fill out the Annual Report Summary e Now click on the Hide tab at the bottom left to hide the menus at the bottom of the screen e Type in the year for which you are reporting into the Calendar Year field e Provide a self evaluation of each of the areas identified on the screen Do not repeat what already appears on the Annual Report e Ifyou did not have activity in one of the areas type Not Applicable or a similar comment Otherwise that area is left blank and looks incomplete e Provide an overall self evaluation e Certify the information provided on the Annual Report is correct and complete by providing your electronic signature Faculty input to the Annual Report will end on January 31 of each year The information you have entered will be frozen on February 1 16 Dec 12 2012 Faculty Acknowledgement of Annual Report Evaluation Comments Acknowledgement Once you have reviewed the evaluation provided by your chair or dean if you are a department chair in Digital Measures you may be requested by your chair or dean to provide an acknowledgement of your evaluation To do so click on the Faculty Acknowledgement of Evaluation Comments link under Faculty Rep
5. rather than by the faculty member Academic Government Industry Military and Professional Positions This screen should be used to enter both UTSA and non UTSA university teaching positions you have held It should also be used to enter P 12 teaching positions useful for COEHD and non academic positions held current and past Familiarize yourself with the screen including the drop down menus COEHD should use the academic choices to document experience related to their teaching assignments This screen should have experience information consistent with non academic Faculty Credentialing information another screen needed for Southern Association of Colleges and Schools Commission on Colleges SACSCOC accreditation Add each job different experience separately Be sure to click on the appropriate Save button Dec 12 2012 Administrative Assignments If you have held or are holding an administrative assignment at UTSA or another institution use this screen Familiarize yourself with the screen including the drop down menus Review the drop down menu for positions that fall into this category Add each administrative position separately Be sure to click on the appropriate Save button Awards Honors and Biographical Listings Use this screen to provide details about all of your internal and external recognitions Familiarize yourself with the screen including the drop down menus This information
6. revisions within the appropriate UTSA database which will then be automatically updated after the next Digital Measures refresh e Other Throughout if you choose Other from a drop down menu be sure to fill in the Explanation of Other field below it or the information will be blank on the vita Dates Throughout where there is a date range to choose and an activity is ongoing at the date of the vita leave the End Date field blank The Digital Measures program will insert the word Present in place of an end date e Textbox Expansion You may see a blue arrow next to or under text boxes Clicking this blue arrow makes the text box next to it larger to provide you with more space Once expanded it can be minimized again by clicking the arrow again Several of the text boxes within Digital Measures note to use 30 words or fewer in the description This is only a recommendation The text boxes can be expanded to hold up to 20 000 characters Once you have completed typing click on the up arrow to the lower right of the expanded text box It will return to its original size and make it easier to view the rest of the screen Dec 12 2012 Abstract Synopsis a Punctuation Do not include formatting type punctuation into text fields for titles UNLESS the punctuation occurs in the middle of a title when entering information in to the fields in Digital Measures DO include commas a colon a dash e
7. selections and information that can be entered by you Make the appropriate selection from each drop down menu There are three possible text fields for aspects of your teaching of the course While the memory of your teaching experience for the course is fresh provide a description in each of the text fields that applies This information will not appear on the vita However it WILL appear in your Annual Report which will serve as a reminder of special accomplishments for each course and will save you time when you complete that report Also attach a copy of your syllabus by clicking on the Store File link browsing until you find the vita then clicking on its title It will be available for future reference once you click on the appropriate Save button Directed Student Learning e g theses dissertations This is the screen into which information for NONORGANIZED courses with which you were involved are listed This screen should be used if the student s enrolled in a course for which academic credit was earned on the transcript Familiarize yourself with the screen including the drop down menus If you are the instructor of record the course you are assigned to supervise during the semester is automatically loaded from Banner ASAP at the top of the screen In such cases the R again indicates information you cannot edit However there are several additional fields you should select or fill out Involvemen
8. where the faculty member will provide commentary for the Annual Report and for her his response if desired to the chair s evaluation There is also a link for the department chair dean to evaluate each faculty member chair Each of these elements will be described separately to ensure that you enter your information in the appropriate location Data Entry When you first visit the Activities Database Main Menu it would be beneficial to spend a few minutes looking through all the screens accessible from it To access a screen click on its name Then click on the Add a New Item button near the top to review the contents of that screen The screen also displays records that are already stored for that screen There are three possible actions you can take from the resulting screen although not all of these actions will always be available Manage Data Run Ad Hoc Report see Activities Database Run Custom Reports Intellectual Contributions Le Contact Our Helpdesk 2 submit Your Feedback Click below to ADD a new item to Intellectual Contributions ADD A NEW ITEM Ll Privacy Statement o Logoff Click on any of the entries below to EDIT COPY or DELETE an item in Intellectual Contributions Items added to Intellectual Contributions EDIT COPY DELETE August 2012 A D e To adda new record in a given activity in this case Intellectual Contributions click the button ADD A NEW ITEM near the to
9. UTSA FACULTY CAREER PORTFOLIO DIGITAL MEASURES FACULTY AND STAFF USER S MANUAL INTRODUCTION This UTSA Faculty Career Portfolio in Digital Measures User s Manual is organized to aid you in making and editing entries to your Vita and in completing your Annual Report in Digital Measures General advice and instructions are provided on the first four pages of the Manual Then starting on page four the Manual provides instructions for each Vita category and subcategory about which you can report in the order they are listed on the Manage Your Activities Main Menu Information about compiling your vita other utilities printing the vita and logging off follows Finally the Manual provides instructions for completing your Annual Report and for responding to your annual evaluation LOGGING IN Before logging in to Digital Measures we recommend that you use either Internet Explorer or Firefox as your browser Google Chrome and Apple Safari currently do not have the advanced functionality to support the use of widgets which are needed to run Rapid Reports and to use the Pasteboard in Digital Measures Once you have opened your preferred browser go to the UTSA home page and click on the myUTSA link at the top of the page On the myUTSA page click on Faculty Career Portfolio Digital Measures under Faculty Staff Resources This will take you to the UTSA Digital Measures webpage at http provost utsa edu vpaie dm C
10. a time saving feature It can be found at the bottom right hand side of the screen shown above It allows you to copy text from another document such as your vita in Microsoft Word and paste it into the PasteBoard After you have pasted text into the PasteBoard you can then select text from it to paste into the respective fields click and hold on the text you selected and drag the text into a field in the system Hide When you click on the Hide tab at the bottom right hand side of the screen the large gray work area at the bottom of the screen is hidden It can be found at the bottom right hand side of the screen shown above This allows you more space to see selections on the Main Screen and to make entries on individual activity screens To re open the Rapid Reports or Pasteboard simply click on the desired tab OTHER UTILITIES AVAILABLE AT THE UPPER LEFT HAND SIDE OF THE SCREEN UTSA Faculty Career Portfolio gt Manage Your Activities J Run Ad Hoc Reports Run Custom Reports gt contact Our Helpdesk gt submit Your Feedback gt Privacy Statement e Logoff Manage Your Activities This choice was discussed beginning on the first page of the User Manual Manage Data See the second choice on the upper left hand side of the Home Page shown above You may be able to give others permission to manage change the information in your vita and annual report No one other th
11. an you can do so 14 Dec 12 2012 Run Ad Hoc Reports See the third choice on the upper left hand portion of the Home Page shown above This tool may not be available to all users This utility allows you to run reports where you choose the items of interest to you Only the Activities Database is available at Step 1 Click on Click here in Step 3 to narrow the report to information you desire Select or type in the other fields on the page Run Custom Reports See the fourth choice on the upper left hand portion of the Home Page shown above This utility allows you to run reports that have been custom built into the system for UTSA To run a report simply select from the steps on the page If you have suggestions on additional reports that should be added or changes that should be made to existing reports please contact your UTSA Digital Measures Administrator using the Submit Your Feedback link found in the gray area in the upper left hand side of the screen LOGGING OFF AND AUTOMATIC SYSTEM TIME OUT When you are finished with your work session click on Logoff in the gray area in the upper left hand portion of the screen on the Home Page If you are logged in but are not actively working the Digital Measures system will time you out and log you off of the system after 90 minutes It will give you a warning message before doing so but be sure to save your work on a screen if you know you are going to have
12. cord If you are not an advisor of record this is the location to identify students for whom you provided significant mentoring and to describe the nature of your work with them Dec 12 2012 Familiarize yourself with the screen including the drop down menus Your descriptions for the activity will not appear on your vita but WILL appear on your Annual Report Be sure to click on the appropriate Save button Student Evaluations of Teaching The summary student evaluation of teaching information from each course found on this screen is automatically loaded from UTSA s official student evaluation of teaching reports You cannot modify the screen but you can view the information If the information is not consistent with the report you received for a course notify the Office of the Vice Provost for Accountability and Institutional Effectiveness VPAIE This information WILL appear on your Annual Report Workload Information Information about your formal workload assignment allocation and reasons for teaching releases is found on this screen The workload information on this screen is entered by your department You cannot modify the screen but can view the information If the information is incorrect please notify your department chair This information is used to weight the department chair dean s evaluation for each area of activity in which the faculty member department chair participated during the year
13. f you click on this accidentally any work you meant to save will be lost and will have to be re entered e Any activity added to your Faculty Career Portfolio in Digital Measures for which a given calendar year is selected will appear in the calendar year s annual report In addition any item where you have left the End Date blank assumes it is still ongoing and will also appear on this Annual Report for the calendar year Annual Reports from FAIR are archived and can be accessed Important Notes e Read Only Read only items have an R next to the title They are items that faculty can view but not edit or delete these have been added to the system for you and have been set by your Digital Measures Administrator as read only If read only items need revision contact your department chair Administrative staff within your college department with the appropriate permissions can make changes to these items directly in Digital Measures e Locked Locked items are similar to Read only items faculty can view but not edit or delete them These items have been uploaded from other UTSA databases such as BANNER An example of a set of locked items is information about your courses taught in the Scheduled Teaching screen Locked items have been set by your Digital Measures Administrator as locked If locked items need revision contact your department chair Administrative staff within your college department must make the
14. hing Interests and Research Interests can be used to populate your page in the college or department biographical link If you want items in these text fields to appear as a list be sure to hit Enter after each item Otherwise they will appear in paragraph form The information can also be used to connect with faculty members with similar interests You can add your photograph by using the link at the bottom of the page to access a photo file Administrative Data Permanent Data This has important benchmark dates in your career Note that the items in this field are locked This means that you cannot change these If the information is wrong contact your department chair Once the department has made corrections in the appropriate UTSA databases the information will be automatically updated after the next Digital Measures refresh Yearly Data Familiarize yourself with the screen including the drop down menus Much of this information is automatically loaded to represent your current year s assignment in PeopleSoft when it is activated If you are a member of the Graduate Faculty check Yes in the drop down menu If you are not on leave during the year choose None from the On Leave drop down menu The AACSB information in the lower half of the screen is only relevant to College of Business faculty Note that all the AACSB information is marked Read only and can only be entered by the COB dean s office
15. lect appropriate drop down menu descriptions Be sure to click on the appropriate Save button OTHER SCREEN GUIDANCE Date Published zll SAVE AND RETURN SAVE AND ADD ANOTHER RETURN CANCEL E Rapid Reports PasteBoard Hide internet Fa Ri0 7 When you log into Digital Measures the three tabs on the lower right hand corner of the screen are available A description of their functions follows TO COMPILE AND SAVE OR PRINT YOUR VITA Rapid Reports Compile your vita by clicking on the RAPID REPORTS tab at the bottom right hand side of the screen e Select UTSA Official Vita from the Report drop down menu Currently the only vita available is the UTSA Official Vita configured with input and advice from a committee of UTSA faculty members e Choose the Start Date and End Date range you want the vita to reflect e Choose the File Format you prefer from the drop down menu e Click the Run Report button Your vita will appear You can then save it to your personal location to further edit print or send While all the Rapid Reports are not currently available for your use the Official UTSA Vita and the UTSA Faculty Annual Report may be run See instructions for printing the Vita above and for printing the Annual Report below 13 Dec 12 2012 OTHER TABS PasteBoard You will find the PasteBoard to be
16. lick the UTSA Faculty Portfolio icon on the right hand side to get to the login page for Digital Measures Log in to Digital Measures by using your abc123 network ID and your password or passphrase Once you are logged in faculty members should click Manage Your Activities on the left hand side of the screen Staff department chairs and deans should click on Manage Data and select a name from the drop down menu You will have access to those faculty members who fall under your department college OVERVIEW The menu on the upper left hand portion of the Digital Measures Home Page displays at least several utilities Manage Your Activities is of primary use to the faculty member because this is the tool you use to enter your Vita and Annual Report information You may be able to use other tabs if your Digital Measures Administrator has given you access to them The other three choices are described following instructions for the vita Faculty Career Portfolio E nanaseoma So lt lt Dec 12 2012 MANAGE YOUR ACTIVITIES Description This utility gives you access to the Digital Measures Activities Database Main Menu Activities are grouped logically from the viewpoint of the university faculty member First there are 12 elements reserved for General Information Then there are six elements each for Teaching activities Scholarship Research Creative Works and Service respectively There are also links
17. orts and Evaluations Enter the year at the top of the screen Then type your comments in the text field if you have any Electronically sign and date your acknowledgement Comments You may also use this screen to provide comments about the evaluation This is not required but is an available option Keep in mind that this screen is not to be used in place of formal grievance processes The faculty deadline for faculty acknowledgement of evaluations and comments on the evaluations is May 15 of each year The responses will be frozen on May 16 17 Dec 12 2012
18. ourself with the screen including the drop down menus It is important to fill this out to show your complete efforts during the year There are several fields to fill in or select in the case of drop down menus to fully describe your work Some fields assist with appropriate placement of the item on the vita others are reflected in your Annual Report Be sure to complete them all Please identify any other collaborators by clicking on the Add another Collaborator link See detailed instructions in italics highlighted in yellow under Artistic and Professional Performances and Exhibits for doing so Be sure to click on the appropriate Save button When you submit the item it needs to be moved from the In Progress screen to the appropriate activity Click on the item that has been submitted Then click on the PASTEBOARD tab at the bottom right of the screen Copy all the descriptions you typed about the activity into the Pasteboard at the bottom of the screen Drop down and radio button information cannot be copied Then open up the appropriate Scholarship Research Creative Work screen and copy the information into the fields in that screen To avoid losing and having to re type information from scratch DO NOT DELETE the item in the In Progress screen until you are sure you have gotten all the information to the new screen Once you are sure everything has been moved you can delete the item by going back to the In P
19. p down menus to fully describe your work Be sure to complete them all Some fields assist with appropriate placement of the item on the vita others are reflected in your Annual Report Please identify others who worked with you on the proposal by clicking on the Add another Investigator link See detailed instructions in italics highlighted in yellow under Artistic and Professional Performances and Exhibits for doing so When the status of the item changes be sure to go in and select the new status from the drop down menu for example from Submitted to Completed If the proposal is in progress and has NOT YET been submitted use the Scholarship Research Creative Works Currently in Progress screen below This will move it to the appropriate new location in your vita Be sure to click on the appropriate Save button Intellectual Contributions This is the screen to use to describe non artistic or non musical written works you have at a minimum submitted for publication Familiarize yourself with the screen including the drop down menus There are many fields to fill in or select in the case of drop down menus to fully describe your work Some fields assist with appropriate placement of the item on the vita others are reflected in your Annual Report Be sure to complete them all with one exception AACSB should be completed by faculty in the College of Business only Please identify any co authors b
20. p of the screen A new blank screen will appear into which you can add new relevant information e When you open an activity if there are existing records as shown above they can be changed e EDIT To view or edit an existing record click on the S icon to the right of the item The screen for the entry will open up to allow changes e COPY This will allow you to move information from one screen to another without having to retype everything Click on the icon to copy it to a Word document The screen will enlarge Copy and drop the whole page into the blank document Warning Some lines may be incomplete Then open the screen to which you want to move the information and copy the elements over one at a time DELETE To delete a record click on the im icon to the right of the item Dec 12 2012 e Once you have added edited or deleted an item three buttons can be found at both the top and the bottom of the screen e Ifyou want to save your changes click on the Save and Return button If you do not do this you will lose your work e Ifyou need to add more of the SAME type of activity click on the Save and Add Another button This will save your work but leave you in the same type of activity data entry screen This can save time e Ifyou are just experimenting to see what a screen does and do not want to save your work click on the Return Cancel button This will cancel the work you have put in WARNING I
21. rious font choices under the Home tab will not allow you to successfully use special characters Spell Check Google Toolbar http toolbar google com and Yahoo Toolbar http toobar yahoo com are two applications that have spell check These applications work with all of the websites you use not just Digital Measures allowing you to use the words you add to your custom dictionary with all sites you visit Customization The screens available from the Manage Your Activities tab and all of the fields in them have been customized for the University level with input from faculty members from every college The content of reports and screens can still be changed to meet college or department preferences To propose changes there must be consensus at the department or college level Please forward the request to the Digital Measures Administrator Dec 12 2012 LOCATION OF FACULTY ACTIVITIES IN THE VITA The following pages identify where specific activities must be entered into your vita The descriptions follow the order found on the Activities Database Main Menu GENERAL INFORMATION Personal and Contact Information This is a self explanatory screen and the information is useful for a variety of reporting purposes Familiarize yourself with the screen including the drop down menus All of the text fields on the lower half of the screen Brief Biography Undergraduate Courses Taught Graduate Courses Taught Teac
22. rogress home screen and clicking on the TRASH CAN icon 11 Dec 12 2012 SERVICE GENERAL NOTE For Service screens you may enter the service once and identify the date fields that apply However whenever you served in an official role s chairperson president etc rather than only as a member of an organization enter the service for that official time period separately to stress the higher level of service required Department This screen is designed for you to describe the service you provide d to your academic department at both UTSA and to academic departments in any other universities prior to your joining UTSA Familiarize yourself with the screen including the drop down menus Fill in all blank fields and select appropriate drop down menu descriptions Be sure to click on the appropriate Save button College This screen is designed for you to describe the service you provide d to your college at both UTSA and to colleges at any other universities prior to your joining UTSA Familiarize yourself with the screen including the drop down menus Fill in all blank fields and select appropriate drop down menu descriptions Be sure to click on the appropriate Save button University This screen is designed for you to describe the service you provide d both to UTSA and to any other universities prior to your joining UTSA Familiarize yourself with the screen including the drop down menus
23. search Creative Works Currently in Progress screen below Be sure to click on the appropriate Save button Presentations This is the screen to use to describe works you have at a minimum submitted for presentation Familiarize yourself with the screen including the drop down menus There are many fields to fill in or select in the case of drop down menus to fully describe your work Some fields assist with appropriate placement of the item on the vita others are reflected in your Annual Report Be sure to complete them all Please identify any co presenters authors by clicking on the Add another Presenter Author link See detailed instructions in italics highlighted in yellow under Artistic and Professional Performances and Exhibits for doing so When the status of the item changes be sure to go in and select the new status from the drop down menu for example from Submitted to Completed This will move it to the appropriate new location in your vita If the work is in progress and has NOT YET been submitted use the Scholarship Research Creative Works Currently in Progress screen below Be sure to click on the appropriate Save button Scholarship Research Creative Works Currently in Progress This is the screen to use to describe works you have been engaging in during the year but have NOT YET submitted for exhibit performance publication protection or presentation Familiarize y
24. st received this license certificate The expiration date is self explanatory Add each item separately Be sure to click on the appropriate Save button Media Contributions Use this screen to provide details about all of your media activities TV radio newspaper magazine internet other Familiarize yourself with the screen including the drop down menus For each instance select the type of medium in which your activity occurred from the drop down menu Then type the other information into the text fields and select and type the date information Record each activity separately Be sure to click on the appropriate Save button Professional Memberships Use this screen to identify memberships that do not fall under the professional or public service screens An example might be membership in an organization through which you might be able to obtain faculty or professional development but which you are not otherwise involved If you contribute to the activities of the organization use one of the two service screens TEACHING Scheduled Teaching The courses you are assigned to teach during the semester are automatically loaded from Banner ASAP Each course is listed separately Dec 12 2012 Familiarize yourself with the screen including the drop down menus The R beside some items means that they are Read only see Important Notes for information about items marked Read only There are also
25. t type from the drop down menu Explanation of Other if you chose Other from the drop down menu and several fields in which you can provide information about the student with whom you are working If you are working with a student but are not the instructor of record i e nothing shows up at the top of the screen be sure to fill out the information at the bottom of the screen This would generally happen for instance if you are serving on a dissertation or thesis committee but are not the chair of the committee Your descriptions for the activity will not appear on your vita but WILL appear on your Annual Report If the student s with whom you worked did not earn academic credit use Other Instructional Activities below Be sure to click on the appropriate Save button Other Instructional Activities This screen is reserved for any other instruction related activities in which you engaged for which student s do not earn academic credit hours Familiarize yourself with the screen including the drop down menus Make sure the activity in which you have engaged does not fall into either of the two Teaching screens above Your descriptions for the activity will not appear on your vita but WILL appear on your Annual Report Be sure to click on the appropriate Save button Academic Advising This screen is appropriate for faculty who are assigned as the undergraduate or graduate advisor of re
26. tc in the middle of the title BUT DO NOT enter quote marks around the title or periods commas after the title The vita is set up to format the information appropriately Any additional punctuation that you include will result in duplicate punctuation marks on the vita that you will have to go back in and remove Correct San Antonio America s Unique City San Antonio American s Unique City Incorrect All of the following note punctuation outside the title itself San Antonio America s Unique City San Antonio America s Unique City San Antonio America s Unique City Special Characters Whenever you need to use a special character in a text field such as a Greek letter a superscript or a subscript use the Microsoft Word Insert function Open a Word document Click on the Insert tab near the top left of the screen Click on the small down arrow under the blue Q icon above the word Symbols found on the far right hand side to see your choices You may have to click on it twice to open the pop up box If the symbol is not in the original pop up box click on More Symbols at the bottom of the pop up box then scroll until you find the symbol you need Click on the symbol you have chosen and hit the Insert button at the bottom of the Symbol pop up screen Copy from the Word document and paste either directly to the text field where you want the symbol or to the PasteBoard see below WARNING Using the va
27. to interrupt your work 15 Dec 12 2012 THE UTSA ANNUAL REPORT The UTSA Faculty Career Portfolio Digital Measures Annual Report is the ONLY medium approved by UTSA for use by faculty members in providing information about their performance during the year under review Other media may not be used in lieu of the Digital Measures Annual Report Areas for input of Annual Report commentary are found under FACULTY REPORTS AND EVALUATIONS Faculty Input for Annual Report Every item in your vita for which you have entered the Calendar Year that matches the year of the Annual Report or if an activity is ongoing for which you have left the End Date blank will appear in the Annual Report If an item is not appearing make sure you have included the calendar year of interest or have left the end date blank Additional comments descriptions you have added on a screen that don t appear in the vita will appear in the Annual Report You should only have to provide a self evaluation for each activity To do so e Click on the Annual Report Summary link in the Main Menu e Click on Add New Item or click on the existing Icon if you have been working on your current annual report e Click on the RAPID REPORTS tab to run the report without your comments so that you will have a document to reference while you add your commentary o Choose UTSA Faculty Annual Report from the Report drop down menu o Then choose the date
28. y clicking on the Add another Author link See detailed instructions in italics highlighted in yellow under Artistic and Professional Performances and Exhibits for doing so When the status of the item changes be sure to go in and select the new status from the drop down menu for example from Submitted to Completed If the work is in progress and has NOT YET been submitted use the Scholarship Research Creative Works Currently in Progress screen below This will move it to the appropriate new location in your vita Be sure to click on the appropriate Save button Intellectual Property e g copyrights patents This is the screen to use to describe intellectual property for which you hold a patent copyright or similar protection Familiarize yourself with the screen including the drop down menus There are many fields to fill in or select in the case of drop down menus to fully describe your work Some fields assist with appropriate 10 Dec 12 2012 placement of the item on the vita others are reflected in your Annual Report Be sure to complete them all Please identify any additional inventors on the patent copyright by clicking on the Add another Inventor link See detailed instructions in italics highlighted in yellow under Artistic and Professional Performances and Exhibits for doing so If the work is in progress and has NOT YET been submitted use the Scholarship Re
29. yourself with the screen including the drop down menus For instance if you are describing a MEMBERSHIP in an organization but are not serving in an official position you may put it here It should NOT be used in lieu of Academic Government Industry Military and Professional Positions above Faculty Development Activities Attended Licensures and Certifications Media Contributions or Professional Memberships in which you held a position other than Member or for any of the Dec 12 2012 Teaching Scholarship Research Creative Work or Service activities below Record each instance separately Be sure to click on the appropriate Save button Faculty Development Activities Attended Use this screen to describe activities that have enhanced your skills as a UTSA faculty member Familiarize yourself with the screen including the drop down menus An annually recurring development activity that you attend can be tweaked with a new End Date to avoid having to repeat it every year It shows in the Annual Report when the calendar year of the Annual Report is selected Record each activity separately Be sure to click on the appropriate Save button Licensures and Certifications Use this screen to record all formal licenses and certificates you hold or have held Familiarize yourself with the screen and the drop down menu Enter each certification or license separately The date obtained will be the date you fir
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