srm supplier self service (sus)
Contents
1. Borouge SRM SUPPLIER SELF SERVICE SUS V 3 0 USER GUIDE SRM SUS Supplier Self Service v3 0 Page 1 of 22 INDEX SRM SUS Supplier Self Service v3 0 Page 2 of 22 O91 Ping Borouge 1 Purpose of this Document This User Guide serves to provide Borouge Suppliers guidelines on the following e Access and Use the SUS Portal e Collect and process Purchase Orders e Respond to Purchase Orders Purchase Order Response POR e Communicate using Message to Purchaser function in the POR e Create Advance Shipment Note 2 Prerequisites to Suppliers Supplier must be registered onto the Borouge SRM as a SUS supplier and have a User ID and Password to access the SUS Portal Borouge shall send an e mail with their SUS User ID and Password 3 Minimum System Requirements for SRM SUS Suppliers are recommended to use Internet Explorer IE 7 0 4 Menu Path to access SRM SUS Portal SUS can be accessed through the provided link http aduxnwp1 borouge corp co 55700 irj portal Logon to the SUS Portal Enter User Name and the password as received in the mail from Borouge Example SUPXXXXXX Password XXXXXXX ft PERSISTI CO oo Enter Borouge SAP Portal User ID SUPxxxxx x Password EES ta sf Z j ages VJ Borouge SHAPING the FUTURE with PLASTICS SRM SUS Supplier Self Service v3 0 Page 3 of 22 Borouge After logging on to the system the home page will be uploaded The menu2. 1000000606 1000000604 1000000603 1000000597 1000000596 1000000595 1000000594 1000000593 1000000592 1000000591 1000000590 1 of1 PO PO PO PO PO PO PO PO PO PO PO 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 SRM SUS Supplier Self Service v3 0 New Confirmed New Confirmed Confirmed New Partly Confirmed Confirmed New Rejected Confirmed 22 250 00 EUR 8 000 00 AED 125 649 99 AED 53 225 00 AED 349 408 30 AED 110 574 99 AED 39 075 00 AED 71 075 00 AED 8 000 00 AED 15 075 00 AED 16 000 00 AED 4300017188 4500003791 4500003797 4500003799 4500003798 4500003795 4500003794 4500003793 4500003792 4500003790 4500003789 Page 5 of 22 Borouge Suppliers are supposed to view and respond to the Purchase Orders by creating a Purchase Order Response Click on the Purchase Order and display the details Each PO sections are explained below Click on the item number in the PO to display the item level details Display Purchase Order Process Display History Display Document Flow Frint Download Basic Data Document Number 1000000608 Document Name PO Document Date 24 01 2012 Purchase Order No 4300017188 Requested Follow On Documents Purchase Order Response Shipping Motif Invoice Status New l Item Overview Number Status Product Short Text Order quantity Purch
3. 169 Borouge Company t0001 emini ne Ship To Address 169 MATRIX WH ABU DHABI This section contains system defaulted information on e Sold to Party e Ship To Address SRM SUS Supplier Self Service v3 0 Location ABU DHABI Page 8 of 22 es Gy Borouge 5 6 Price Information Header amp Item level Price Information Condition Value Net Value Unconfirmed items 0 00 EUR Net Value Confirmed tems 0 00 EUR Net Value Total of all tems 22 200 00 EUR This section displays the total Net Value of all items in the Purchase Order 5 7 Terms of Payment Delivery Terms of Payment and Delivery Terms of Payment Terms of Delivery Payment in Days Discount in Incoterm Location 0 000 CFR Mina Zayed Abu Dhabi 0 000 This section displays the terms of payment and delivery if any which is defined in the Purchase Order for the supplier 5 8 Attachments Attachments Mame Header Attachment doc This section displays the attachments if any which has been uploaded by the Purchaser Buyer Borouge in the Purchase Order SRM SUS Supplier Self Service v3 0 Page 9 of 22 Borouge 6 Create Purchase Order Response Purchase Order Response POR is a document which Suppliers send back to the Borouge purchaser buyer acknowledging the receipt of the Purchase Order Suppliers are bound to the terms and agreement of the purchase order However if there are any changes in the PO Qty Deliv
4. Hold Cancel Update Prices Display History Print Download Basic Data Document Number 1000000606 Document Name PO Document Date 24 01 2012 Purchase Order No 4300017188 Requested Follow On Documents Purchase Order Response Shipping Notif Invoice Status In Process litem Overview Number Status Product Short Text Order quantity Purchase Onder Value Confirmed Quantity Required on Confirmed for 410 r amp In Process 250440 OP137PEL2 at 22 200 00 EUR Zit 01 08 2012 03 08 2012 RR E GH Confirm All tems Reject all tems Deselect All tems l Messages Description Preview Message to Purchaser Message from Purchaser Please respond to this PO ASAP Will deliver as per the terms agreed E moame aaneen Page of 1 BHE fave Tert l To Post the Response Click on Messages Success Your changes have been adopted successfully Display Purchase Order Display History Display Document Flow Print Download Basic Data Document Number 1000000806 Document Name PO Document Date 24 01 2012 Purchase Order No 4300017188 Requested Follow On Documents Purchase Order Response Shipping Motif Inwoice Status Confirmed kem Oveniew Mumber Status Product Short Text Order quantity Purchase Order Value Confirmed Quantity Required on Confirmed for Confirmed 2504460 OPi37PEL2 at 22 250 00 EUR 5i 01 08 2012 03 08 2012 ee t a t LI J Ei fave Tert l A Message Success your changes
5. have been adopted successfully is displayed and the status will change from New to Confirmed SRM SUS Supplier Self Service v3 0 Page 15 of 22 es GQ Borouge Key notes Every time a POR is created and saved Borouge Buyer will enter a note in the PO to acknowledge that they have received your POR The acknowledgement note would be displayed in the Header text of PO For any change in the PO which may addition of note change in quantity etc you as a supplier will receive an email intimation informing that the PO has been updated changed SRM SUS Supplier Self Service v3 0 Page 16 of 22 Borouge 7 Create Advanced Shipment Note ASN This function enables suppliers to create and edit Shipment Notifications in Supplier Self Services SUS and send them to customer Borouge Supplier can create ASN s for purchase orders with the statuses e n Process or e Confirmed J Note Suppliers can create an ASN only if the PO and the POR are in synch meaning the PO Qty and the delivery date are same as the latest POR Create ASN button only appears if the PO and POR are in synch 7 1 Purchase Order Selection From the user menu choose Purchase Order gt New In process Confirmed Purchase Orders for which Responses have been posted will be available under the menu Purchase Order gt Confirmed Select the Menu Purchase Order gt Confirmed gt E Goods Receipt amp Shipping Notification l List of Co
6. 6 Document Name PO Requested Follow On Documents for tem Purchase Order Response Shipping Notif Invoice Update Prices Back to tem Overview Basic Data tem Status Product Product Type Short Text Order quantity Purchase Order Value Confirmed Quantity Required on Confirmed for 10 ey e amp In Process 250440 Material OP137PEL2 at 22 200 00 EUR a t 01 08 2012 01 08 2012 ca Enter Delivery Times ies Deliwery Date Order quantity Confirmed Quantity Ho schedule lines exist New Plow Price Information Condition Price Per alue Net Value Ordered 4450 00 EUR 1t 22 250 00 EUR Net Value Confirmed 4 450 00 EUR 1 t 22 250 00 EUR Messages Description Preview Message from Purchaser C Message to Purchaser Page 1o ad 6 1 2 1 Basic Data in Item Detail Screen Status Product Product Type Short Text Order quantity Purchase Order Value Confirmed Quantity Required on Cf hin Process 250440 Material OP137PEL2 5t 22 250 00 EUR L 01 08 2012 Under Basic Data supplier can enter the confirmed quantity Confirmed Quantity is usually defaulted from the PO order quantity The system allows the Supplier to enter the quantity if different than PO However the Supplier has to comply with the quantity affirmed in the bid to ensure business continuity with Borouge In the confirmed for field Date for the delivery of the item could also be entered Enter the Quantity and the Date for delivery as p
7. ETE 250440 OP137PEL2 t 4300017188 10 fw Page il ofi HA In the Item overview supplier can enter Delivery Quantity for items Supplier can edit the Delivery quantity either in the Item overview screen or in the Item detail screen Supplier can choose to view Item details screen by choosing Item No and edit the relevant Item details data Enter Delivery Quantity SRM SUS Supplier Self Service v3 0 Page 20 of 22 Borouge 7 2 4 Item Detail Screen ASN Change Item Details Shipping Motif 3000000332 Document Name PO Back to tem Overview l Basic Data m tem Product Description Quantity Unit of Measure Purchase Onder No Order tem 10 250440 OP137PEL2 t 4300017188 10 l Mass Net Weight Gross Weight Unit of Weight Volume Volume Unit Partner Information Partner Number Name Street House No PostCode Location Telephone Fax Sold to Party 21 Borouge Company Code 009001 939929 Abu Dhabi 020 0909009 0209900000 Ship To Address zi RUWAIS Terms of Delivery Incoterm Location 7 2 4 1 Basic Data Item Level Default Value Basic Data tem Product Description Quantity Unit of Measure Purchase Order No Order tem 10 250440 OP137PEL2 t 4300017186 10 Under Basic Data supplier can add the Delivery Quantity Enter the Delivery Quantity 7 2 4 2 Partner Information Item Level Partner Information Partner Number Name Street House No PostCode Location Telephone Fax E mail S
8. ase Order Value Confirmed Quantity Required on Confirmed for 10 New 250440 OP137PEL2 5t 22 250 00 EUR Ot 01 08 2012 Page 1 oF4 l Messages Description Preview Message from Purchaser z Page ijori SRM SUS Supplier Self Service v3 0 Page 6 of 22 Borouge 5 1 Description Function of Fields Links Buttons eseription The Process button is used to begin processing the Purchase Order During processing the status of the Purchase Order will change from New to In Process The Display history button will show previous versions of the Purchase Display History Order if any If the events that change have been made to the Purchase Order suppliers will be able to view the previous versions The Display Document Flow button is used to display information about the Purchase Order and how far it has been processed Suppliers will be able to view the current status of the Purchase Order The Print button is used to open up a PDF version of the Purchase Order in order to print the document The Download button is used to save the Purchase Order as a zip file to ae suppliers PC This will allow suppliers to have a comma delimited file on the information of the Purchase Order Suppliers will have the option to upload the file to suppliers own system if needed 5 2 Basic Data Basic Data Document Number 1000000606 Document Name P Document Date 24 01 2012 Purchase Order No 4300017188 Requeste
9. d Follow On Documents Purchase Order Response Shipping Notif Invoice Status News Under Basic Data fields like Document Number Document Date and Purchase Order Number are defaulted Basic Data gives the details of Required Follow on Documents for the PO Example Purchase Order Response Shipment Notification Invoice Further it also gives the Present Status of the Document SRM SUS Supplier Self Service v3 0 Page 7 of 22 Borouge 5 3 Item Overview tem Overview Number Status Product Short Text Order quantity Purchase Order Value Confirmed Quantity Required FI on Confirmed for 10 New 250440 OPTS7PEL2 St 22 200 00 EUR ot 01 08 2012 aa 1 of 1 HBA The Item Overview section contains information on the materials services required from the supplier Details of items include e Product material service number e Short text description of the material service e Order quantity quantity of items required e Purchase Order Value value of items e Required on expected delivery date of items 5 4 Messages Header amp Item level Messages Description Preview Message from Purchaser lessa0e from Purchaser ease reapond to this PO ASAP Please respond to this PO ASAP Ha 1 oF 4 Bu This section displays the messages by the Purchaser Buyer Borouge 5 5 Partner Information Header amp Item level Partner Information Partner Number Name Street PostCode Sold to Party
10. ed by clicking on the Message from purchaser link Message to Purchaser To Create a Message to Purchaser Click on the link Message to Purchaser 1 and in the text box 2 displayed enter the required text and save the text by clicking the SveTet button Enter a Message to the Purchaser Optional SRM SUS Supplier Self Service v3 0 Page 13 of 22 Borouge 6 1 3 Adding Messages to Supplier Header Level Messages Description Preview Message to Purchaser Messaqe trom Purchaser Sample Header test for testing onl be is a ras message to the Purchaser For C ae esting only T a Save Text Under Messages Supplier can enter messages to the purchaser and view any message from purchaser Message from Purchaser This could be viewed by clicking on the Message from purchaser link Message to Purchaser To Create a Message to the Purchaser Click on the link Message to Purchaser and in the text box displayed enter the required text and save the text by clicking the Save Text Button Enter a Header Level Message to Purchaser Optional EJ Note Suppliers can enter Message to Purchaser at header as well as Item level Any PO header correspondence information can be entered at header level and item specific information can be entered at Item level 6 2 Posting the Purchase Order Response SRM SUS Supplier Self Service v3 0 Page 14 of 22 Borouge Process Purchase Order
11. elements are as per what s displayed in the screen shot below e Purchase Orders amp sub elements All New In process etc and Shipping Notifications Borouge SAP Portal elp Log O Help Log Off age SUS Vendor la gt 4 gt Goods Receipt amp Shipping Notification List of Purchase Orders v Purchase Order Dr nt Tee All Document Number Document Name Document Date gt Status Total Value Purchase Order No New s Changed In Process a Confirmed Partly Confirmed Rejected s Canceled by Customer gt Directory Services 1000000606 1000000604 1000000603 1000000597 1000000596 1000000595 1000000594 1000000593 1000000592 1000000591 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 24 01 2012 New Confirmed New Confirmed Confirmed New Partly Confirmed Confirmed New Rejected Confirmed 22 250 00 EUR 8 000 00 AED 125 649 99 AED 53 225 00 AED 349 408 30 AED 110 574 99 AED 39 075 00 AED 71 075 00 AED 8 000 00 AED 15 075 00 AED 4300017188 4500003791 4500003797 4500003799 4500003798 4500003795 4500003794 4500003793 4500003792 4500003790 sAnAAAN ron 000000590 2 Page 1 of1 E O O O O O O E O O E oO 16 000 00 AED 4500003789 B 5 Display Purchase Order Suppliers have the following options for selecting purchase orders e All purchase o
12. er Purchase Order SRM SUS Supplier Self Service v3 0 Page 12 of 22 es GQ Borouge 6 1 2 2 Creating Schedule Lines Enter Delivery Times Delivery Date Order quantity Confirmed Quantity DELETE 01 08 2012 Era 0 000 5 000 02 08 2012 H7 0 000 1 000 03 08 2012 T 0 000 2 000 New Row Under Enter Delivery Times Suppliers can enter the delivery dates for a new schedule line as well as separate confirmed quantities for each delivery date if required This could be done by clicking on the New Fw button and adding the Delivery date and Confirmed Quantity Click on the icon to confirm the item in the Basic Data view 6 1 2 3 Price Information Item Detail Screen Price Information Condition Price Walue Net Value Ordered 4450 00 EUR i 22 250 00 EUR Net Value Confirmed 4 450 00 EUR 35 600 00 EUR Under Price information Net Value ordered is displayed and the Net Value confirmed is usually defaulted with reference to Net Value Ordered 6 1 2 4 Adding Messages to Supplier Item Detail Screen Messages Description Preview Message to Purchaser This is a sample tem level message to the purchaser For testing only Message from Purchaser Sample tem test tor testing onl Under Messages supplier can enter messages to the purchaser and view any message from purchaser This Message is Item Level Message and will not be displayed in the Header Message from Purchaser This could be view
13. ery date Suppliers can request the change while creating the POR by updating the confirmed quantity or the delivery date which ever applicable 6 1 Process Purchase Order Response Click Process Button on the Purchase Order Display Screen to Process and create the PO Response Display Purchase Order Frocess Display History Display Document Flow Print Download Basic Data Document Number 1000000606 Document Name PO Document Date 24 01 2012 Purchase Order No 4300017166 Requested Follow On Documents Purchase Order Response Shipping Notif Invoice Status Hew C l ltem Overview Number Status Product Short Text Purchase Order Value Confirmed Quantit fequined o Confirmed for Process Purchase Order Send Hold Can cel Update Prices Display History Print Download Basic Data Document Number 1000000606 Document Name PO Document Date 24 07 2012 Purchase Order No 4300017166 Requested Follow On Documents Purchase Order Response Shipping Motif Invoice Status In Process ltem Overview Number Status Product Short Text Order quantity Purchase Onder Value Confirmed Quantity Required on Confirmed for 1w in Process 250440 OP137PEL2 10 t 44 500 00 EUR 10 t 01 08 2012 01 08 2012 Page i or1 Confirm All tens Reject all tems Deselect All tems Messages De cription Preview Message from Purchaser Thanks _ Message to Purchaser ora SRM SUS Sup
14. nfirmed Purchase Orders Purchase Order it eee Sar Document Number gt Document Name gt Document Date v Status Total Value Purchase Order No D PO 24 01 2012 Confirmed 22 250 00 EUR 4300017188 Changed 1000000604 PO 24 01 2012 Confirmed 8 000 00 AED 4500003791 1000000603 PO 24 01 2012 Confirmed 125 649 99 AED 4500003797 a In Process _ Confirmed 1000000596 PO 24 01 2012 Confirmed 349 408 30 AED 4500003798 a Partly Confirmed 1000000593 PO 24 01 2012 Confirmed 71 075 00 AED 4500003793 a Rejected 1000000590 PO 24 01 2012 Confirmed 16 000 00 AED 4500003789 Ba Page 1 of 1 BE E O O C E 1000000597 PO 24 01 2012 Confirmed 53 225 00 AED 4500003799 O O O z Canceled by Customer Purchase Order Overview Choose the Purchase Order from the Displayed List to view the ASN Screen amp Select the Purchase Order by clicking the Document Number for the corresponding PO SRM SUS Supplier Self Service v3 0 Page 17 of 22 ot JH Borouge oy 7 2 ASN Processing In the Purchase Order you can click on the Create ASN button to create an Advance Shipment Notification ASN Display Purchase Order create asn ASN Display History Display Document Flow Print Download Basic Data Document Number Document Name Document Date Purchase Order No Requested Follow On Documents 1000000606 PO 24 01 2012 4300017188 Purchase Order Response Shipping Notif I
15. nvoice Status Confirmed Item Overview Confirmed for 01 08 2012 Purchase Order Value 22 250 00 EUR St Product Short Text 10 Confirmed 250440 BA 1 of1 l Confirmed Quantity Required on 01 08 2012 Number Status Order quantity OP137PEL2 St Click on Button to start processing the Advanced Shipment Note On click of this button screen for processing Shipment Notification is displayed Shipping Notif Create ASN Basic Data Document Number 1000000606 Document Name PO Item Overview Product Description Quantity Delivery Date Expected Purchase Order No Order Item e Number a Page _1 0f1 l I Select the line item from the item overview and click on Button to further process the ASN KJ Note In the above screen suppliers can select the item for which they are creating an ASN This is relevant in a scenario where in there are multiple line items with different delivery date and supplier can individually select the line item for which the ASN is being created SRM SUS Supplier Self Service v3 0 Page 18 of 22 Borouge Process Shipment Notification Screen Process ASN Goods Delivered to Recipient Basic Data Shipping Motif Document Name Document Date Status l Delivery Information Deliwery Date Expected Deliwery Time Expected shipping Date Shipping Time Means of Transport Transport ID Code Bill of Lading l litem Over
16. old to Party 2 Borouge company code Abudhabi Ship To Address 2 RUVVAIS ABC STREET 12323 Abu Dhabi 9909009099 298839982 Information regarding Sold to Party Goods Recipient and Ship To Address is displayed The Information includes Telephone Fax and E mail details of the respective partner This value is system defaulted SRM SUS Supplier Self Service v3 0 Page 21 of 22 es GQ Borouge 7 2 4 3 Terms of Delivery Item Level Default Value Terms of Delivery Incoterm Location FOB Abu Dhabi In the Terms of Delivery supplier can view the Inco term This is defaulted from the PO 7 3 Posting the ASN Process ASN To post the Shipment Notification click on the button at the top half of the Process ASN screen On Successful posting supplier will receive a Success message Click the button to post the Shipment Notification Messages M Succezs Y our changes have been adopted successfully SRM SUS Supplier Self Service v3 0 Page 22 of 22
17. plier Self Service v3 0 Page 10 of 22 Borouge 6 1 1 Item Overview kem Overview Number Status Product Short Text Order quantity Purchase Order Value Confirmed Quantity Required on Confirmed for 410 e e Process 250440 OP137PEL2 ot 22 200 00 EUR 01 08 2012 01 08 2012 Hl z Page ilori Confirm All teme Reject all items Deselect All tems Here suppliers can change the Quantity for responses in confirmed Quantity field which is initially defaulted with reference to the Purchase Order In the Item Overview supplier can confirm or reject items individually by clicking the Icon or or confirm or reject all items by using L enfirn allttems or button The item Overview section gives the overview of the items ordered Supplier has the flexibility to confirm the items either in the Item overview screen or the Item detail screen amp Enter the Quantity in Confirmed Quantity field and select the appropriate confirmation Icon On clicking the item No Say No 10 in the ttem overview screen supplier can enter the Item Detail screen litem Overview Number status Product Short Text Order quantity Gf hin Process 250440 OP137PEL2 5t Page 1 ofi HE Confirm All tems Reject all tems Deselect All tems SRM SUS Supplier Self Service v3 0 Page 11 of 22 Borouge 6 1 2 Item Details ltem Detail Screen Purchase Order Change Item Details Purch Ord 100000060
18. rders e According to status as shown in the table below Supplier can select purchase orders by means of status as follows This status displays PO s of all status This status is set automatically in SUS when a purchase order is received from the procurement system PO s that have been changed by the purchaser buyer Supplier set this status to show that the purchase order is being In Process j i i processed This status is not displayed in the purchaser s system This status is set automatically when supplier confirms all of the items ina Confirmed purchase order This status is set automatically when supplier confirms some but not all of the items in a purchase order Partially Confirmed SRM SUS Supplier Self Service v3 0 Page 4 of 22 Borouge This status is set automatically when supplier rejects all of the items ina Rejected purchase order Cancelled by Customer This status is set automatically if the purchaser cancels a purchase order J Note The status of a purchase order is shown in bold type if the customer Borouge has made changes to the purchase order and Suppliers have not opened it yet Select the Purchase Order by clicking on the PO Number to display the Purchase Order details List of Purchase Orders P nt Download Document Number Document Name Document Date gt Status Total Value Purchase Order No E CJ O CJ CJ E O CJ CJ CJ CJ CJ Be Page
19. view Number Product 10 250440 Hold Cancel Print Download 2000000332 PO 24 01 2012 Created 01 08 2012 ia 15 00 24 01 2012 fa 15 00 Description Quantity Unit of Measure OPIS PELZ 5 t BA i of 1 BH Partner Information 7 2 1 Basic Data Header Level Default Value f Basic Data Shipping Notif Document Name Document Date Status 2000000332 PO 24 01 2012 Created Purchase Order No 4300017186 FI Order tem DELETE 10 la In Basic Data supplier can enter Document Name Supplier Reference and can View the following Details Shipping Notification Number Document Date e Status of the Document Enter Document Name Optional SRM SUS Supplier Self Service v3 0 Page 19 of 22 es GQ Borouge 7 2 2 Delivery Information Header Level Delivery Information Delvery Date Expected 01 08 2012 Hl Deliwery Time Expected shipping Date Shipping Time Means of Transport Transport ID Code Bill of Lading In Delivery Information supplier can enter the following details e Delivery Date Expected Defaulted e Delivery Time Expected Defaulted e Shipping Date Defaulted e Shipping Time Defaulted e Means of Transport e Transport ID Code e Bill Of Lading Enter Delivery Information 7 2 3 Item Overview Header Level kem Overview Number Product Description Quantity Unit of Measures Purchase Order Mo Order tem DEL
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