Order Entry User Manual
Contents
1. 3 In the advanced search enter a First Name or NPI number to filter the list if desired Name First Last Name First Name 4 Click Al The search results ate filtered Click 8 to close the advanced search and go back to the previous screen If you change anything in the advanced search click again to refresh the search To Add a Physician Note Physicians must be added to each client individually 1 Select the applicable client 2 Click the add button to add a new physician Admitting Physician search by Last Name or NPI 3 Enter the new physician s information Last Name and First Name are required Admitting Physician Last Name First Name Middle Name Sulfix NPI Save Physician Note Character limitations have been implemented on the First Name Middle Name Last Name and Suffix fields e First Name field 30 characters e Middle Name field 30 characters e Last Name field 100 characters e Suffix field 10 characters 4 Click Save Physician Click Cancel to return to the previous screen Order Entry Register Patient If the patient is not already in the system go to the Register Patient tab to enter a new patient ey Sorry nothing matched your search criteria Please try again with different criteria Fields marked with an asterisk at this window are required all other fields are optional The patient demographics you enter are saved in the sy2. AR JP Order Entry ARUP Connect User Manual December 2015 Order Entry Table of Contents AU dio oo 4 ds uS C 4 PECES AOE TOR E MOIS REN T TO E rl ECO E ducGrena T 4 Te PG AM Sr naaa 5 INTOQUCIO Narros 6 A A mm app ma 6 alo SK ER OE E m E E 7 Download a Quick Reference Guide oocccconcccncnnccnnnnnnccnnncocnnnnocnnnnnorononoronononorononornnonnrrnnnnrnnnnnarnnnonaninnninins 8 Look Up FU 9 GMO AU AAA e e E e 9 Patent Searc i Restless 9 Pen Vi pi pias 10 INSW VIS N r el lts 10 wen Q Tl kk e E O OO E A E ES 10 First Name requirement for an existing PatleTtt Ek k k KK K 10 Advanced Patient caro asiatica V k d d k ban k s qa d k ba n k db h Me kad b clic 11 To Search for a POSI tolera 12 TO Add APA toi 13 e Ae 14 Order Entry 16 IVY 1S i E E o OO A A 16 O T E REO ET 17 Specimen Colle UO seesi A E R N O 18 PrO E Tests saco E r ideas 18 Pror Label app E E r E E UU dus 19 e doy TOCNO ARR Hm 20 Toda py Test DUE E rrr te ee mene erie mere nner 20 Lo Add Dy OUI Ce Listin E 20 A En EE E MT 20 Additonal Informat o AAA AI E El RE E CC OE OO Na n UR IP win dn k ARDUIS LU EXPO RE 22 wre der 9 aqii iria 22 Adding Tests Using Test DireCtOIYy keke kk keke kek ek nnne eene enne nns 24 Edu Pouctt THEOCHEOLIOR O N _ _ _l_ _ _ _ _l_
3. Client Start Date End Date Reports available for the past 30 days 0219 20013 E 027602013 1 Refresh List Printed Date Temperature Transport Type Printed By List Number Print 02 25 2013 13 40 58 Refrigerated Example 1 13057SGDNK L View 02 26 2013 13 39 32 Frozen Example 1 13057 K8M7M a View 02 25 2013 11 48 33 Refrigerated Example 1 1305668PJM a View Showing 1 to 3 of 3 entries Previous EH Next Print Selected To view a PDF copy of the packing list on screen click the View button to the right of that packing list item The packing list opens in your web browser You can also print the packing list 1f desired If the packing list does not open make sure you have your web browser pop up blocker turned off To reprint one or more packing lists without first viewing click the check box for each list to be reprinted and then click the Print Selected button at the bottom The packing list opens in your web browser for printing If the packing list does not open for printing make sure you have your web browser pop up blocker turned off e You can select all packing lists listed by clicking the check box at the top of the Print column Clear the Print check box to remove selected packing lists e Use the Previous and Next buttons to scroll through additional pages when necessaty 31 Order Entry Label Reprint This function allows you to reprint labels for any specimens that were printed within the previous three days Not
4. Order Entry 4 From the Select Printer drop down menu select your label printer and enter the label copies number in the Copies field Currently the Zebra L 2824 and Zebra 2824Plus printers are supported 5 Click Save Settings when you ate finished selecting a printer and number of copies Once this setup is complete you do not need to return to the Printers tab unless you need to change a printer selection the number of copies or to disable label printing Printer Setup Additional software is required for label printing To download the WCPP software utility and finish the printer setup 1 From the Printers side tab on the Settings tab click the click here link to download the WCPP utility softwate Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Printers ick List Quick Lis Enable Label Printing Packages Additional software is required for label printing Printers Please click here to download the software Reboot your computer after installing the application then return to this page and set up your printer 2 The WebClientPrint Processor WCPP download page opens in your default browser 3 Double click on the WCPP msi Installer File type A dialog box appears in your browser prompting you to run or save the file 4 Click Run The WebClientPrint Processor Setup Wizard window opens 5 Click Next on the Setup Wizard window
5. The Select Installation Folder window displays 6 Select the Everyone radio button 7 Click Next The Confirm Installation window displays 8 Click Next to start the installation 9 When the installation finishes the Installation Complete window displays Click Close 10 Close all applications and programs and reboot your machine 44 Order Entry 11 Once your machine has rebooted login to Connect Order Entry Select the Settings tab 12 From the Select Printer drop down menu select your label printer and enter the label copies number in the Copies field Currently only the Zebra LP 2824 and Zebra 2824Plus printers are supported Note If the printers do not load please make sure that printers are installed on your machine Click the click here link to try loading the installed printers again Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Printers ick List ois Y Enable Label Printing Packages Could not load the printers Please make sure that printers are installed on your machine Printers Please Elick hereto try loading the installed printers 13 Once you have located your printer in the Select Printer drop down menu and entered your desired number of copies in the Copies field click Save Settings Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicia
6. You can edit an order only 1f 1t has not been transmitted printed on a packing list New Visit Click New Visit to start a new order for an existing patient The New Visit pop up window opens New Visit Patentio 123456 Name Example Patient J Gender Female Dob 01 01 1900 Visit Number FIN 4 amp ccesson Specimen Leave blank to auta assign Admitting Physician a A Search by Last Name or NPI Sort Results Use the Sort Results drop down list to change the sort order in the patient search tesults Sort Results Visit Number Patient ID Last Mame Visit Number First Name requirement for an existing Patient The First Name field is now required for existing patients 1 After searching for and locating an existing patient from the Order Entry New Visit screen click the button When you select New Visit for an existing patient a pop up window opens where you will enter the new visit information 2 Enter the Visit Number or leave it blank to auto assign Click the Save button 3 The Edit Patient screen opens Order Entry Edit Patient Patient ID 4234567 Gender Unknown v Patient MRN L Last Name Date of Birth mmidd yyyy First Name patant Time of Birth Military Time hh mm Example Middle Hame Suffix Visit Number FIN STWGEYKM22T48JP Accession Specimen Leave blank to auto a
7. you enter for example 05 23 1975 Note It is important to enter the Date of Birth if at all possible in order to have the correct reference ranges included with test results on the patient report 9 Time of Birth If you are entering a birth date for an infant less than 2 days old the system will prompt for the time of birth to be entered in military format from 00 00 to 23 59 hours Enter the birth time for example 1317 as in the example below The system will format the time automatically a y ke I j az Military Time hh mm Military Time hh mm Time of Birth is required if the age is 2 days or younger 10 Enter a Visit Number to identify this visit for this patient If your system auto generates this number skip this step Each new order for the patient should include a unique visit number patient should have just one Medical Record Number but may have multiple visit numbers in the system 11 Use the search to select an Admitting Physician If the name is not found click the add button to add a new physician Note All New York patients require an Admitting Physician before you will be able to register the patient 12 Click Save Patient to save the header information and new doctors for the order and proceed with entering tests If you do not wish to save the order you have started click Clear Patient any information that has not been saved will be discarded See Order Entry for instructions about en
8. Once a comment is saved the Edit Comments button is displayed Click this button to open the Comments box and make any changes necessary lf you need to remove a comment click Clear at the Comments box and the comment will be cleared Click Continue to save the changes e Cancel Test Click this button located next to the test name if you wish to cancel that test The test will be removed from the test list Requires Additional This button indicates that some required information has not been entered Click Information this button to enter the additional information required for this test The information required here depends on the test ordered EE ene Provided This button indicates the prompt information has been entered Click this button if A B wish to edit the prompt information for this test YT Doctor If the physician s name does not appear in the drop down list click this button to add a new physician A window opens where you will enter the physician information Character Fields The following character field limitations have been implemented e Users will not be able to continue typing if a text prompt field holds more than 60 characters If the character limitation is reached the field will no longer accept characters A character counter displays below the text field and counts down to zero when all 60 characters have been entered e Free text fields are limited to 14 characters If the character limitation is
9. Search for a test field 2 Click Search or press Enter The system displays a list of tests found that meet the search criteria 3 Click the Add link next to the desired test s 4 Click Close when you are finished selecting tests To Add by Quick List 1 Click Quick List 2 Click the Add link s to choose one or more test s Links change to Added after selected The same test may be added more than once to the order by clicking Added 3 Click Close when you are finished selecting tests The test s are added to the order and the Specimen Collection fields are displayed Note The Quick List is set up under the Settings tab To Add by Package 1 Click Packages 2 Click the Add link s to add the all of tests contained in one or more packages Links change to Added after selected The same package may be added more than once to the order by clicking Added 3 Click Close when you are finished selecting tests The tests in the packages ate added to the order and the Specimen Collection fields are displayed 20 Order Entry Notes e The Packages are set up under the Settings tab e Click the arrow next to the Add link to view the tests contained in the test package Test Packages Package Nam Add Or Example s Routine Tests O Test Package Test Hame Humber Mnemonic Synonym Anti Fuclear Ab IgG w Rilx to IFA 0050080 ANA Chloride Serum or Plasma 0020003 CL Culture Cytomegalovirus Rapid 0055004 V CM
10. _ __ rrr bbe eee 26 Order Entry Status COMS arrasado 2 aaay nn e e OA OO zy 21 Order Entry PACKING ETS PN 28 wu 5101 PCS E E J m UE 29 Packing LIST sal nz e _ _ _ _ e _rFrae_eee_mm 31 LaDel RODIN oen 32 e 33 INT A OOOO OO A o o Eo E EE E O On eoeccannesaeepesaetacs 33 PTS Wy Me eI 1 E E m 33 Per Pe IM Be 33 STOS INCISO 34 ib d oo E m 34 To Edit Physician Informati Oi esseeri kin euim ne esen lok abi nie nek n yan si eka taU CIS boa e cM E OAM pubs 35 TO Delat e EIC CNN u A MM 36 new m 36 Pac Sh A E rS 39 Bi e aA 39 Delete a AC A arica 41 Remove Inactive Test haa ie 41 al A o o O e LUN 43 PR o NCC C A IS e T J MAU 44 Order Entry ARUP Connect User Manual Copyright 2011 ARUP Laboratories 500 Chipeta Way Salt Lake City Utah 84108 December 2015 Ver 2 15 ALL RIGHTS RESERVED Quick Steps Click this link to download the Quick Reference Guide To Enter an Order 1 Select the Client ID and enter the Patient search criteria in the Look Up Patient tab 2 If the patient is found click New Visit OR If the patient is not found register a new patient Add one or more tests and specimen information in the Order Entry tab Print labels Add all orders to be shipped mr 2 xo Print a Packin
11. for select and add tests in the Tests screen View the Quick Start Video or read further for additional information on selecting tests Tests Search for a test Add by test RE Collection Date Time Specimen s Temp Ordering Physician Military Time Watch a video demo To add a test do one of the following 1 Use the exact test number Click here for instructions on this method 2 Search and add tests using the Test Directory Click here for instructions on this method See Adding Tests Using Test Directory for additional information Quick List 3 Use the Click here for instructions on this method See Quick List for more information about how to setup a Quick List Packages Use the MA Click here for instructions on this method See Packages for more information about how to set up a test Package 17 Order Entry Specimen Collection As you enter each test you will enter the specimen collection information The Test Name is displayed and may not be changed Tests Search for a test Add by test mm Hame Collection Date Time specimens Temu Military Time nis p o Vitamin B1 Thiamine Plasma 05 20 2013 11 10 PLASMA EDTA LAV FRO y 1 Collection Date Time Enter the specimen collection date mmddyy and time hhmm You can enter just the numbers without slashes as the system will automatically format the date and time For example 021611 will be formatted 02 16 2011 by
12. patient is not duplicated in your Order Entry system To Look Up a Patient 1 Select the applicable Client ID if you use more than one ARUP Client ID for entering orders 2 Search by Patient ID Last Name or Visit Number The system will display your search results a list of patient names that match the text you entered Note Use the advanced search option to expand the search options available 3 Use the scrollbar at the right to scroll through the patient list If you don t find the correct name in the list search using different search information If the patient is not in the system register the patient Patient Search Results Fiagestar Patient Look Up Patient Packing List Packing List Reprint Label Reprini Settings Chena Search 13587 Myweb Dey SD 13697 w Advanced Search Patient ID Lor Last Name or visit Sort Results Results Patient ID 4 Patent ii 123456 Mame Exampla Patient B Gender Unknown Visit Humber PIN XTISPO1ZFOLJNSF Created Date 10 17 2012 04 072 a Pahari iD 1223456 Name Example Patient A Sender Unknown Visit Number FINI AGDITTETJOY S387V Created Date 1017 2012 04 02 Open Visit Patient ID 123456 Hane Example Pateri Gender Unknown b Visit Mum bar FIN TAZPNRICULTBMECI Created Date 10 37 2012 02 41 Open Visit Order Entry Open Visit Click Open Visit for the desired visit to edit or view a previous visit The Order Entry window opens to display the chosen visit Note
13. reached the field will no longer accept characters e Users must enter an asterisk for partial word searches e g pemph when searching for a test on the Test Directory page e Character limitations have been implemented on the Advanced Search of the Look Up Patient tab Register Patient tab and the Add Physician fields on the Settings tab o First Name field 30 characters o Middle Name field 30 characters o Last Name field 100 characters o Suffix field 10 characters 27 Order Entry Packing List To print packing lists for orders you have entered click the Packing List tab The Packing List window is displayed You can select the orders that you wish to include for the packing lists and then print the packing list s preparatory to shipping specimens When a packing list is printed the orders on that packing list are also transmitted electronically to ARUP at the same time Items on the packing list are sorted by order date and time oldest to newest Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Client Temperature 2996 SQA only Kody Bone y All r Ship All Ship None Test Number Temperature Visit Number Collection Date 1234567 Example Patient 1234567 1234567 1234567 1234567 1234567 Example Patient Example Patient Example Patient Example Patient Example Patient GB7HR7XYY2LPSTN GB7HR7XYY2LPSTN GB7HR7XYY2LP
14. the system If the collection date is today you can type the letter IT to insert today s date For yesterday s date type the letter Y If the collection time is now you can type N in the time field 2 Specimen s Choose the correct specimen from the drop down list 3 Temp The temperature is automatically selected according to the specimen you chose You may choose another temperature however you will only be able to choose from acceptable options for this test and specimen type Prompt Tests If the test chosen requires more information an alert icon VJ is displayed next to the test Click this icon to open the prompt fields The fields you see depend upon the test ordered Fields marked with the icon are required Complete the required information for the fields shown Order Entry Below are examples of prompt fields and how you can enter the information Hours Collected You have two options for entering Hours Collected information e Enter Numeric Value Enter the number of hours the sample was taken e Select Value from List Choose one of the options from the drop down menu Patient Patient Example Patient Patient Example Test Total Protein Urine Test Total Protein Urine Hours Collected Hours Collected Example 12 hr Total Volume d See Note Example 12345 Not Applicable No Time z Total Volume You have two options for entering the Total Volume information e Enter Numeric Valu
15. to enable label printing and select the printer s where you will print the labels Printers must first be added to your computer through Windows printer setup to make them available in this list Note Additional softwate is required for label printing You must complete the one time printer setup process and download the WebClientPrint Processor WCPP msi file to enable the optional printing feature in Order Entry See Printer Setup for information on downloading the WCPP software utility To enable label printing and select your printer 1 Activate the Enable Label Printing check box By default the check box is not activated Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Printers ick List na O Enable Label Printing Packages Printers 2 The Printer Setting dialog box appears Click Yes to enable label printing or No to cancel r Printer Setting Do you want to enable label printing You need to install WCPP utility if it is not installed 3 Order Entry runs a software check for the WCPP utility and loads the installed printers on your machine Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Printers ick List E Y Enable Label Printing Packages Select Printer printer1 Copier_IT03 iv Printers Copies 4 Save Settings 43
16. 0380 FE K Add Potassium Fluid 0020155 K FL Add Voltage Gated Potassium Channel VGKC Ab 2004890 VGKC AB Showing 1 to 7 of 7 entries Previous Ey Next Close In the test list you can do any of the following e Click on a test name to view all test details The Test Directory reference opens in a separate window or browser tab depending on your browser settings When you are finished reviewing test details close that window or tab and return to this list e Click the Add link for one or more tests to add the test s to the quick list You will see the link change from Add to Added Test Directory Search for atest nota Use an asterisk for partial word searches e g pemph Test Name Number Mnemonic Synonym Allergen Food Potato 0055051 POTATO Allergen Food Potato White IgG 0097641 POTATO IGG Allergen Food Sweet Potato IgE 0097326 SWTPOTATO e If the desired test is not found in the list enter different search text in the Search for a test field at the top of the window and click Search or press Enter e Click Close when you are finished selecting tests The tests are now in the Quick List 37 Order Entry Quick List Client 13697 IT Web Dev SD 13697 Search for a test Add by test EZE Mnemonic Test Name Number Alternate Name Synonym 1 5 Anhydroglucitol GlycoMark 0081335 GLYCO MARK Alkaline Phosphatase Isoenzymes CSF 2005736 CSF ALKP I ALK1 by IHC 2003
17. 439 ALK1 IHC Acetylcholine Blocking Ab 0099580 ACHRBLO 3 Enter the alternate name for each test in the Alternate Name field 4 You may remove any of the tests by clicking O The following message will appear Remove Test Do you wantto remove Acetylcholine Blocking Ab Do Not Remove Test Click Remove Test to remove the test Click Do Not Remove Test to keep the test in the package list 5 Once you ate finished editing the quick list click Save This list is now saved and may be viewed from the Order Entry screen 38 Order Entry Packages The Packages tab 1s used to create custom lists or packages of commonly grouped tests This list is accessible when ordering tests through the Order Entry screen This tab is only available to those who have permission to edit packages Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Test Packages Quick List Client 2996 SQA only Kody Bone Iv Packages Printers Actions Package Name Tf Q bbampesRaMheTeds 00000 Y fP Test Package Y KP Tester Testing Tester v amp TestingTesting To view test packages that have already been created for a client number select the applicable client from the drop down menu If no package has been created for a client number you may create a new one See instructions below Click to view the list of tests included in the package g2 Click to edit a
18. Gender Date of Birth Admitting Physician Patient Example Unknown 01 01 1870 Example Doctor Make the changes as needed and click Save To close the window without saving changes click Cancel See Register Patient for specific instructions Edit Patient Patient ID 4534567 Gender Unknown v Patient RN Date of Birth imm dd yyyy Time of Birth Military Time hh mm Last Name Example First Name Patient Middle Name Suffix Visit Number FIN sTWwGEYKM22T48JP Accession Specimen Leave blank to auto assign Admitting Physician Search by Last Name or NFI Note You will not be allowed to change the patient demographics for a visit on which orders have been sent to ARUP Orders for this visit have been transmitted patient information cannot be modified If changes are required please contact Client Services 600 522 2787 Contact Client Services or create a new visit to edit the patient information 26 Order Entry Order Entry Status Icons Once test and specimen collection information is entered icons are shown that allow you to edit certain information or remind you to add missing information as een Ta ER Add Comments This button is shown when a new test is ordered When you click the Add Comments button a box will appear prompting you to enter Chartable Comments and or Non Chartable comments Enter the comment and then click Continue Edit Comments
19. SSI Li Add Potassium Fecal 0020380 FE K Add Potassium Fluid 0020155 K FL Add Voltage Gated Potassium Channel WGKC Ab 2004890 VGKC AB Showing 1 to 7 of 7 entries Previous E Next Close 24 Order Entry In the test list you can do any of the following e Click on a test name to view all test details The Test Directory reference opens in a separate window or browser tab depending on your browser settings When you are finished reviewing test details close that window or tab to return to this list e Click the Add link for one or more tests to add the test s You will see the link change from Add to Added Test Directory Search for a test poia Use an asterisk for partial word searches e g pemph Test Name Number Mnemonic Synonym Allergen Food Potato 0055051 POTATO llergen Food Potato White IgG 0097641 POTATO IGG llergen Food Sweet Potato IgE 0097326 SWTPOTATO e If the desired test is not found in the list enter different search text in the Search for a test field at the top of the window and click Search or press Enter e Click Close when you are done adding tests 25 Order Entry Edit Patient Information Patient information may be edited in the Order Entry tab if needed Click the Edit button to open the edit information window Patient Information qm Client Patent ID ARUP IARE Visit Number FIN 13697 IT Web Dev 50 13697 1234 14RUPO000000077 12345679 Name
20. STN GB7HR7XYY2LPSTN GB7HR7XYY2LPSTN 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 08 21 2015 15 17 0020024 GLU 0020053 CH HDL 0020257 LDL D 0080379 VITD 25 0080385 VIT D 1 25 Frozen Frozen Frozen Frozen Frozen Showing 1 to 6 of 6 entries Previous Kl Next Pre Transmittal Transmit Orders Note Hover over a Patient ID to view the ARUP Accession Number Patient Name Visit Number GBZHRTAXYYZLPSTN Example Patient Arup Accession Number 15233469003 28 Order Entry Select Tests 1 By default the list includes all temperatures of specimens However if desired you may restrict the list to include just one temperature Select the desired temperature from the Transport Temperature drop down list To return to showing specimens of all temperatures select All from the drop down list Temperature 2 The list of tests is sorted by order date and time oldest to newest by a default You may sott the list in another order by clicking on any column heading in the list Click once on a column heading to sort in ascending order Click again on the same heading to sort in descending order The column heading that you are sorting on is highlighted 3 Select or cancel selected tests in any of the following ways Be sure to review ALL pages in the lis
21. VC Iran Plasma or Serum 0020037 FE Lupus Anticoagulant Reflexive Panel 0030181 LUPUS R Vitamin D 1 25 Dihydroxy 0080385 VIT D 1 25 Vitamin D 25 Hydroxy 00803789 VIT D 25 21 Order Entry Additional Information Exceptions If you select a test that does not have specimen requirements you will receive the following message p Select Temperature Type A problem was encountered ordering the test you selected This test will temporarily be ordered as a miscellaneous until we can fix the issue Ambient r Refrigerated C Frozen L If you receive this message you can continue to order the test Select the temperature and click Order The test displays with the name Misc Test and the temperature you selected Click the Edit Comments icon to add and view non chartable comments about the test you want to order Name Collection pres laz Specimen s Temp Ordering Physician x Misc Test Frozen v v Example Physici e ar Es Edit Comments 22 Order Entry If your package contains a test that has become inactive since the time you created the package the package list name contain the phrase Inactive Tests and the test will appear greyed out Test Packages Package Name Add Dr Example s Routine Tests 4 Add Test Package Inactive Tests Test Name rs CHOICE Li Tif ANA IgG ELISA w Reflex to ANA IgG IFA Culture Cytomegal
22. a correct walue to the field NPI Validating If the NPI entered in the NPI field is invalid and you attempt to save the physician on the Physicians tab the following prompt displays under the NPI field NPI 1234567890 You entered an invalid NPI The NPI must e Bea ten digit number e Start with a 1 or 2 Enter a valid NPI in the NPI field and click Save Physician to proceed NPI Matching If the NPI entered on the Physicians tab does not match the physician listed the following error message displays NPI 1234567893 and Test Tester do amp 24 not match please verify and re enter this information Verify that you have the correct NPI re enter the NPI and click Save Physician to proceed To Edit Physician Information 1 Select the applicable client 2 Filter the Physician List to find the Physician 3 Click The Physician information appears 4 Edit the applicable field s 5 Click Save Physician Click Cancel to return to the previous screen 35 Order Entry To Delete a Physician 1 Select the applicable client 2 Filter the Physician List to find the Physician 3 Click Q The Remove Physician dialog appears 4 Click Remove Physician Click Do Not Remove Physician to continue without deleting the Physician Quick List The Quick List tab is used to enter an alternate name for a test in the system This list is accessible when ordering tests through the Order Entry s
23. creen Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Physicians Qui ck List Quick List Client 2996 SQA only Kody Bone v Packages 2 m Search for a test Add by test Mnemonic Test Name Number Alternate Name Synonym x Allergen Inhalant Food Environment Pro 0055307 FOOD ENV arsenic Blood 0099045 ARSB ARSENIC B Q Bismuth Blood 0099478 BS B BISMUTH B canrenone Ser Pla 0091339 CANRENON SPIRONOL S 1 Select the applicable Client from the drop down list 2 Select and add the applicable tests e If you know the test number you can enter it directly to the quick list Enter the number into the Add by test field and click Add e Inthe Search for a test field enter the first few characters from a test name mnemonic or test number and click Search or press Enter The system displays a list of tests found in which the test name test number or test mnemonic synonym contains the search text entered Click Add to add the test Click Close when you are done adding tests 36 Order Entry Test Directory Search for a test pota Search Use an asterisk for partial word searches e g pemph Test Name Number Mnemonic Synonym Add Allergen Food Potato 0055051 POTATO Add Allergen Food Potato White IgG 0097641 POTATO IGG Add Allergen Food Sweet Potato IgE 0097326 SWTPOTATO Add Potassium Urine 0020849 U K POTASSI U Add Potassium Fecal 002
24. e Enter the number of hours the sample was taken e Select Value from List Choose one of the options from the drop down menu Patient Patient Example Patient Patient Example Test Total Protein Urine Test Total Protein Urine Hours Collected Hours Collected G Enter Numeric Value Enter Numeric Value See Note Not Applicable Continue Not Provided No Total Volume sz Enter Numeric Value Total Volume Total Volume Example 12345 355 mL Select Value from List Random Print Labels 1 Before you confirm orders and print labels review the list of tests entered You can make changes now if needed 2 When you are finished entering tests and specimen information click Save The specimen information will save and the specimen labels will print if applicable 3 Apply the labels to the specimen containers If for any reason you need to reprint a specimen label click the Label Reprint tab at the top of the window and select the labels you wish to reprint 4 Click on the Packing List tab at the top of the window when you are ready to print pacing lists for the shipment and to transmit the orders electronically to ARUP see Packing Lists for more information 19 Order Entry To Add by Test Number 1 Enter the exact test number in the Add by test field 2 Click Add To Add by Test Directory 1 Enter the first few characters from a test name test number or test mnemonic synonym in the
25. e This feature will only work if you have chosen to print ARUP labels Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Client Search For Labels available for the past 3 days 2996 SQA06 S2K BS F Search Patient ID or Patient Name or Visit Patient Test Temperature Collection Patient Name Visit Number Number Specimen Type pe Printed When Print Transport Date Mnemonic Example 123123 XXS9Y2R5U1Y514Y 0020003 Serum Refrigerated 02 21 2013 02 22 2013 E Patient CL 12 00 13 43 Example 123123 XXS9Y2R5U1YS14Y 0065004 Swab Refrigerated 02 21 2013 02 22 2013 Ei Patient V CMVC 12 00 13 43 Example 123123 XXS9V2R5U1Y514Y 0050080 Serum Refrigerated 02 21 2013 02 22 2013 E Patient ANA 12 00 13 43 Example 123123 XXS9Y2R5U1YS14Y 2007179 Serum Refrigerated 02 21 2013 02 22 2013 E Patient ARTI IGE 12 00 13 43 Test Example 123123 YDQOQBLHSO4ATQG 0050080 Serum Refrigerated 02 14 2013 02 22 2013 E ANA 14 00 11 35 Test Example 123123 YDQOQBLHSO4ATQG 0020098 Whole blood purple Refrigerated 02 14 2013 02 22 2013 r LEAD WB LAV 14 00 11 35 Showing 1 to 6 of 6 entries Previous EX Next Print Selected 1 Select the applicable Client ID from the drop down list 2 Scroll through the list to locate the desired specimens Use the Previous and Next buttons to move through pages or click on a page number to go to a specific page You can also search for a specific patient ID patient name
26. est s If a test contained within an existing package becomes inactive the package name will contain the words Inactive Tests To view the tests contained on the list click to expand the package list The inactive test will appear greyed out Actions Package Name NET a e Dr Example s Routine Tests 2 Test Package Inactive Tests Test Name Number Mnemonic Synonym Chloride Se or Plasma active 0020003 CL ANA IgG ELISA w Reflex to ANA IgG IFA 0050080 ANA Culture Cytomegalovirus Rapid 0065004 VCMVC Iron Plasma or Serum 0020037 FE Lupus Anticoagulant Reflexive Panel 0030181 LUPUS R Vitamin D 1 25 Dihydroxy 0080385 VIT D 1 25 Vitamin D 25 Hydroxy 0080378 VIT D 25 41 Order Entry To remove the inactive test 1 Click to open the Create Edit Package page 2 Click Q next to the inactive test 3 Click Remove Test on the Remove T est dialog box 4 Click Save to save the changes that you make to the package If you try to save a package without first removing the inactive test you will encounter the following message Remove Inactive Test One test in your Package is inactive Do you want to remove it Remove Inactive Test Do Hot Remove Inactive Test Click Remove Inactive Test to remove the test Click Do Not Remove Inactive Test to save the package list without removing the inactive test 42 Order Entry Printers The Printers tab is used
27. g List To Search for a Patient 1 Select the applicable Client ID if you use more than one ARUP Client ID for entering orders 2 Search by Patient ID Last Name or Visit Number The system will display your search results a list of patient names that match the text you entered Note Use the advanced search option to expand the search options available 3 Use the scrollbar at the right to scroll through the patient list If you don t find the correct name in the list search using different search information If the patient is not in the system register the patient If the patient is an existing patient in the system but does not have an entry in the first name field you must update this field This only needs to be updated once per patient The first name addition will update all other visits associated with the patient Order Entry To Edit an Order 1 Select the Client ID and enter Patient search criteria in the Look Up Patient tab 2 Click Open Visit 3 Edit the specimen information in the Order Entry tab 4 Reprint labels as needed Note You can edit an order only if it has not been transmitted printed on a packing list Order Entry Introduction Order Entry on ARUP Connect gives clients the ability to order patient tests safely and conveniently using a secure internet connection Individual users require a user name and password for logging in to ARUP Connect A client administrator can set up
28. he online test directory e Click Add to add the test Click Close when you are finished adding tests Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Printers Create Edit Package Quick List Test Package Name Dr Example s Routine Tests Packages Search for a test Add by test eem a Test Name Number Mnemonic Synonym Glucose Serum or Plasma 0020024 GLU HDL Cholesterol 0020053 CH HDL LDL Cholesterol Direct 0020257 LDL D Triglycerides Serum or Plasma 0020040 TRG Vitamin D 1 25 Dihydroxy 0080385 VIT D 1 25 Vitamin D 25 Hydroxy 0080379 VIT D 25 EN 5 You may remove a test by clicking next to the test name The following message will appear 40 Order Entry Remove Test Do you want to remove Vitamin D 45 Hydroxy Remove Test Do Not Remove Test Click Remove Test to remove the test Click Do Not Remove Test to keep the test in the package list 6 Once you are finished editing the package click Save Click Cancel to exit the edit page without saving Delete a Package 1 To delete a package in its entirety click Q next to the package name The following message will appear Remove Package Do you want to remove Dr Example s Routine Tests Remove Package Do Not Remove Package 2 Click Remove Package to remove the package Click Do Not Remove Package to close the message without removing the package Remove Inactive T
29. ns Printe rs uick List Q Y Enable Label Printing Packages j Select Printer printer1 Copier_IT03 iv Printers Copies 4 Save Settings Once this setup is complete you do not need to return to this window unless you need to change a printer selection the number of copies or to disable label printing 45
30. open for printing make sure you have your web browser pop up blocker turned off To view packing lists or to reprint any packing list go to the Packing List Reprint tab If your packing list contains an inactive test the patient encounter with the inactive test will be greyed out with the word Inactive by the test number The Patient Name for both active and inactive tests is a link that will take you to the Order Entry tab where you can edit the order Remove the inactive test by clicking Edit the order as necessaty If you try to save without removing the inactive test the following message will appear See Select Tests for more information about ordering and editing tests in the Order Entry tab 30 Order Entry Packing List Reprint At the Packing List Reprint tab you can reprint previous packing lists for up to 30 days after their original printing A default 7 day range 1s displayed in the Start Date and End Date fields You may specify a different date range limited to within the previous 30 days by typing a date in each field or clicking on the calendar to select a starting and ending date To return to the default date range or update the packing lists available for reprint click Refresh List The list displayed includes packing lists generated during the date range specified in the Start Date and End Date fields Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings
31. or visit number In the Search For field enter the first characters of the item you are searching for and click Search or press Enter Remember that the Visit Number field is customizable and may be named something else in your system 3 Click the Print check box for any specimens that require a reprinted label You can continue searching for and marking additional specimens in the list as needed 4 Click Print Selected All labels that have a check mark 1n the Print box will print at the label printer 32 Order Entry Settings Physicians The Physicians tab is used to view add edit and delete Physicians for each Client National Provider ID NPI verification is also required on the Physicians tab View a Physician Select the applicable client All physicians that have been entered for the client number will be displayed in the table You may sort the table by clicking on a column heading Click the column heading once to sort in ascending order Click again to sort in descending order Click on the page symbols at the bottom of the table to view more pages of results Previous Next To narrow your search results filter the physician list Filter Physician List 1 Select the applicable client 2 Narrow your results by entering filter criteria in the Filter field You may filter by any of the criteria displayed in the table 3 Press Enter on your keyboard The list will display results containing the text that yo
32. ovirus Rapid lron Plasma or Serum Lupus Anticoagulant Reflexive Panel Vitamin D 1 25 Dihydraxy Vitamin D 25 Hydroxy Gm am mum omm 0050080 0065004 0020037 0030181 0080385 0080379 Mnemonic Synonym val LI ANA V CMVC FE LUPUS R VIT D 1 25 VIT D 25 You may still add the package to your order list however the inactive test will not be ordered Instead the following message will appear To remove the test from the package see Remove Inactive Tests for more instructions 23 Order Entry Adding Tests Using Test Directory Exact Test Number If you know the test number enter the number in the Search for a test field and click Search Click Add to add the test Search If you do not know the test number enter the first few characters from a test name mnemonic or test number and click Search or press Enter Note You must enter an asterisk for partial word searches e g pemph The system displays a list of tests found in which the test name test number or test mnemonic synonym contains the search text entered Test Directory Search for a test pota Use an asterisk for partial word searches e g pemph Test Name Number Mnemonic Synonym Allergen Food Potato 0055051 POTATO Allergen Food Potato White IgG 0097641 POTATO IGG Allergen Food Sweet Potato IgE 0097326 SWTPOTATO Potassium Urine 0020849 U K POTA
33. package To edit an existing package see instructions below o Click to delete a package Create Edit a Package 1 Select the applicable client from the drop down list Packages that you create are associated with the client number that you choose 2 Click to create a new test package Click P to edit an existing test package 3 Enter the name of the test package by typing it in the Test Package Name field 4 Select and add the applicable tests e If you know the test number enter it in the Add by test field and click Add This will add the test directly into the test package list 39 Order Entry e To search for a test number enter the first few letters from a test name or mnemonic in the Search for a test field and click Search The system displays a list of tests found in which the test name or test mnemonic synonym contains the search text entered Test Directory Search for a test Use an asterisk for partial word searches e g pemph Test Name Number Mnemonic Synonym Allergen Food Potato 0055051 POTATO Allergen Food Potato White IgG 0097641 POTATO IGG Allergen Food Sweet Potato IgE 0097326 SWTPOTATO Potassium Urine 0020849 U K POTASSI U Fotassium Fecal 0020380 FE K Potassium Fluid 0020155 K FL Add Voltage Gated Potassium Channel VGKC Ab 2004890 WGKC AB Showing 1 to 7 of 7 entries Previous n Next Close e Click the test name link to read more information about the test 1n t
34. ssign Admitting Physician Search by Last Name or NPI You are now required to enter the patient s first name before the Order Entry screen opens You are not allowed to save the patient record without the first name field completed Once you have updated the patient s first name and saved the recotd all other visits associated with the patient will be updated Advanced Patient Search 1 Click Advanced Search 2 Enter search text for any of the following patient ID last name first name middle name suffix date of birth gender or visit number FIN Note The search result list include only records that match all search criteria 3 Click Search The search result is displayed Chent 13697 IT Web Dev SD 13537 Simple Search Patient ID Last Name First Hame 1234 Example Patient Middle Name SA Date of Birth 01 01 1980 Gender Visit Humber FIN Unknown 11 Order Entry Note Character limitations have been implemented on the First Name Middle Name Last Name and Suffix fields e First Name field 30 characters e Middle Name field 30 characters e ast Name field 100 characters e Suffix field 10 characters Click Clear to clear the information in the fields if you wish to begin a new search To Search for a Physician 1 Enter a Last Name or NPI number in the search field Lastname Search by Last Name or NFI 2 Click A The advanced search and search results are displayed
35. stem and will be retrieved for subsequent visits for this patient The following 1s an example of a new patient entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Client 5596 SQA only Jessica Tak NIF Y Required Fields Patient MRN Last Name Date of Birth mm dd yyyy First Name Time of Birth Military Time hh mm Middle Name Suffix Visit Number FIN Accession Specimen Leave blankto auto assign Admitting Physician Q a Search by Last Name or NPI EE EZDI Press the Tab key to move to the next field as you enter data Enter patient and visit information as described below 1 The Client ID was selected prior to searching for the patient name and is already displayed 2 Patient ID Patient MRN Enter the patient s Patient ID or medical record number When entering future orders for this patient you will always use this same medical record number 3 Last Name Type the patient s last name 4 First Name Type the patient s fitst name 14 Order Entry 5 Middle Name Type the patient s middle name or middle initial 6 Suffix Enter the suffix for the patient if applicable 7 Gender Select from the drop down list Female Male or Unknown You may simply type the letter F M or U to select 8 DOB Enter the date of birth in numbers mmddyy for example 052375 for May 23 1975 The system will automatically format the date from the numbers
36. sts if needed Label Reprint e Reprint specimen labels if needed Settings e Setup Physicians e Set up a Quick List e Set up Test Packages e Set up printers for labels and packing lists Feedback If you need assistance ordering tests please contact ARUP s Client Services department Phone 800 522 2787 Fax 800 522 2706 fax E mail clientservices aruplab com If you want to comment on the Order Entry application click the Submit Feedback button on the Connect homepage and complete the form provided Order Entry We would especially like to hear about e Any ideas you have for making Order Entry more valuable to you e Whats most important to you For example o Easy to learn o Fast data entry o Keyboard friendly o Integration with other ARUP services ARUP Consult for example e Any errors you might have encountered while using Order Entry Please tell us what you wete doing at the time All feedback we receive will be reviewed for possible future development and will be prioritized accordingly Download a Quick Reference Guide Click this link to download the Quick Reference Guide Note The PDF file requires Adobe Acrobat Reader to open If you do not have Acrobat Reader on your computer you can obtain a free download of the software at http www adobe com products reader html Order Entry Look Up Patient Always begin an order by searching for the patient This 1s important to ensure a
37. t before printing Note that you are not required to separate tests by temperature or transport type as the system will do that for you when it prints the packing lists e Click the check box for each test you want to include in the packing list s at this time e Click the Ship All option to mark all tests at once This is helpful if you have marked some or all tests and wish to mark all of them e Click the Ship None button to unmark all tests at once e If the list is restricted to just one shipping temperature the None and All selections will affect only the tests currently listed 4 Locate any specific specimens by scrolling paging or searching e Use the Previous and Next buttons to scroll through additional pages when necessary Be sure to review ALL available pages before printing 5 To print a checklist to help you verify your specimens before you create a packing list click Pre Transmittal The checklist opens in your web browser for printing If the checklist does not open for printing make sure you have your web browser pop up blocker turned off 6 When you are finished selecting tests click the Transmit Orders button The packing lists will open in your web browser for printing with separate lists printing for each temperature and transport type represented in the list Once orders are transmitted they may not be edited and are removed from the packing 29 Order Entry list window If the packing list does not
38. tering tests Note Character limitations have been implemented on the First Name Middle Name Last Name and Suffix fields e First Name field 30 characters e Middle Name field 30 characters e Last Name field 100 characters e Suffix field 10 characters Order Entry Order Entry New Visit When you select New Visit for an existing patient a pop up window opens where you will enter the new visit information New Visit Patient in 123456 Name Example Patient J Gender Female Dob 01 01 1900 4 amp ccesson Specimen Leave blank to auto assign Admitting Physician A F search by Last Name or HP Continue Cancel Note For a new patient you enter visit information in the Register Patient window 1 Enter a Visit Number to identify this visit for the patient If your system auto generates this number skip this step Each new order for the patient should include a unique visit number A patient should have one Medical Record Number but may have multiple visit numbers in the system 2 Seatch for a Physician name If the Physician is found click Select next to the Physician name in the search results table If the name is not found click to add a new Physician 3 Click Continue to go to the Order Entry Tab and proceed with adding tests If you do not wish to save the order you have started click Cancel any information that has not been saved will be discarded 16 Order Entry Select Tests Search
39. u entered into the field 9876543210 Physician Physician z 1234567881 Showing 1 ta 3 of 3 entries Previous EU Next To view the Physician List without a filter clear the filter field and press Enter 33 Order Entry To Add a Physician First filter the Physician List to verify the Physician is not in the system Note Physicians must be added to each client individually 1 Select the applicable client Add Physician 2 Click 3 Enter the new physician s information Last Name and First Name are required Last Name First Name Middle Name Suffix NPI Note Character limitations have been implemented on the First Name Middle Name Last Name and Suffix fields e First Name field 30 characters e Middle Name field 30 characters e ast Name field 100 characters e Suffix field 10 characters 4 Click Save Physician Click Cancel to return to the previous screen NPI Verification Web Order Entry verifies that the NPI entered into the NPI field is in a valid ten digit numeric format and that it matches the physician listed NPI Verifying After saving a physician successfully if the system is unable to verify the NPI value the following error message displays 34 Order Entry Saved physician successfully but we amp were unable to verify NPI value at this time The system will continue to try and verify the NPI If found invalid the NPI value will be deleted and you will need to add
40. users for the system and give them the necessary access to Order Entry To access Order Entry 1 Goto www ARUPLab com 2 Click ARUP Connect Login 3 Enter your user name and password The main menu for ARUP Connect is displayed 4 In the Order Management tab select Order Entry The application opens to the Register Patient screen Logged in as Kbone AR JP Connect Logout Home Order Management Reports Services Billing Account Administration Order Entry Register Patient Look Up Patient Packing List Packing List Reprint Label Reprint Settings Client 2996 SQA only Jessica Tak NIF Y Required Fields Patient ID Gender v Patient MRN Last Name Date of Birth mm dd yyyy First Name Time of Birth Military Time hh mm Middle Name Suffix Visit Number FIN Accession Specimen Leave blank to auto assign Admitting Physician Q F Search by Last Name or NPI Order Entry Available functions include Register Patient e Enter information for a new patient Look Up Patient e Look up an existing patient Order Entry e This option is available only after selecting an existing patient or registering a new patient Note To view the Order Entry tab you must first look up a patient or register a new patient Packing List e Select orders to include on packing lists e Print packing lists submit orders electronically to ARUP Packing List Reprint e Reprint packing li
Download Pdf Manuals
Related Search