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1. Correctional Process SOC 3650 Juvenile Deliquency SOC 4540 Methods of Data Collection SOC 2820 Methods of Data Analysi O Still Needed 1 Class in SOC 2830 s SOC 4660 SOC 4120 Electives To complete the required 33 hours C Sll Needed Credits in AFS 3000 or LAW 3840 or PHIL 3130 or PSCI 3200 or 3250 or 4220 or SOC 3140 or 3200 or 4560 or 4950 or 5600 or 5620 or 5630 or 5680 or 5780 or 4220 or 4590 or 4960 or 5980 or 4670 Criminal Justice Major Required Prerequisites Start IER Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 16 Remove Course and or Change the Limit Remove Course and or Change the Limit allows advisors to do a variety of things Removing a course eliminates it as an option to fulfill a requirement which may be useful if a particular course could be used for both a student s major and minor but the student needs to use it in a particular place For example if a student is a Film Video and Media Studies major and an English minor they may be able to use ENGL 2100 for either program If they do not need it for English the English advisor can remove it as an elective option in Degree Works so the system will automatically apply it as a FVM elective instead Change the Limit allows an advisor to change the number of credits required to fulfill a particular requirement This allows an advisor to change the requirements for a particular student such as
2. Here HIST 3850 Modern Middle East 01 06 2015 Carney Lauren M RA000219 Yes to which Apply Here CHIN 2750 Chinese Life and Culture 01 06 2015 Carney Lauren M RA000219 Yes requirement Apply Here ANTH 1200 Peoples of the World 01 06 2015 Carney Lauren M RA000219 Yes Apply Here CHIN 2100 Business Chinese 01 06 2015 Carney Lauren M RA000219 Yes Apply Here CHIN 1000 Basic Chinese I 01 06 2015 Carney Lauren M RA000219 Yes Copyright 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 19 Refresh vs Process New Degree Works pulls registration information directly from Banner The Banner information refreshes automatically each day usually between midnight and 2 00 a m This means if a student has registered for a course it will not show in Degree Works until the next day Changes made in Degree Works itself Exceptions will not automatically update either but both Degree Works changes and Banner registration changes can be manually refreshed by an advisor students do not have this option From the Worksheets page the top of the screen will show the Last Refresh time and to the right of that the Refresh button the circle with two arrows The manual Refresh pulls the most current information from Banner In the Worksheets tab at the top there is a Process New button This button refreshes the information from Degree Works itsel
3. Notes will always list the creator and date they were written DW will only allow you to Modify your own Notes 01 22 2015 An advisor may delete Notes they have written but not Notes made by any other advisor Click on the Notepad to the left of the Note you wish to delete Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 Exceptions The Exceptions section of Degree Works allows advisors to make substitutions or other changes to a student s curriculum requirements Each type of Exception serves a different purpose and changes the student s record in different ways though some Exceptions can serve very similar purposes and an advisor may have multiple options when choosing which to use in a particular situation This section of the guide will go over each Exception including how it can be used and how it alters a student s record In the Exception tab each Degree Works block is listed Please only make Exceptions in the block you advise for If a student would like to request an Exception for their general education requirements or for another department please refer them to that department to discuss that Exception When you complete an Exception Degree Works will require you to choose the requirement the Exception will apply to by clicking in the corresponding bubble It will also ask you to enter a description In the description it is best to include the course titles codes i
4. allowing a student using Study Abroad credit to complete their Spanish minor by decreasing the credits required for specific courses and increasing the number of elective credits The advisor could also Force Complete a requirement that the student did not need or would complete through their study abroad and increase the number of elective credits To Remove Course choose the area the course is to be removed from enter the Subject and Number enter a description and click Add Exception WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID l4 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y e IY ca Fim video a Meda Sux Senior 12 17 2014 Today at 1 00am Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Remove Course and or Change the Limit Load Remove Exception Run New Audit Remove Course and or Change the Limit i i Remove Subject ENGL Number 2100 Enter the course you wish to remove as an option choose where you would like to be applied enter a Description and click Add Exception Change Limit to Credits Y x Add Exception English Minor LEC 20 21 Credits TESE If the course is currently being applied in one area MINGPA 2 5 but could be used in another Removing it as option MINRES 10 Credits will allow Degree Works to automatically use it to Literary Interpretation ENGL 1100 fulfil
5. to other departments offices recommendations for the student etc Advisors can refer the student to the Notes on their Degree Works Worksheet to review information their advisor has given them A new Note will not be visible until the record has been refreshed so please select Run New Audit when prompted after saving the Note Degree Works ik Hajar Claseilicalion Lasi Audit L t Relrest EM ALT eT OU 13 2015 Today at 12 27 am Footer your wie and click the Save Hile button Not available to student Cheose a predefined note from the list below Check this Met with student regarding remaining rquirements Suggested ANTH 00 GEOG 3500 and MATH 1140 for Fall 2015 Referred to major box to make advisor tor internship information the note viewable to advisors only View Note View Notes shows every note included in the student s file including Notes that are unavailable to the student Add Note Add Note allows an advisor to type notes for the student other advisors You can choose pre determined notes from the dropdown menu or create your own The Note function does not support any formatting paragraph spacing Add Note gives the option for the Note to be Not Available to Student Checking this box means that other advisors will be able to read the note but it will not be shown on the student s Worksheets page Keep in mind students may always petition to view all materials in Deg
6. 14 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015
7. 14 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 15 For a transfer course enter the Subject and Number as it is listed SOC CR and on the next line use the dropdown menus to enter DW Transfer Course Equal to and enter the transfer course title as it is listed SOC201 Enter a Description choose where the Exception is to be applied and click Add Exception VAS WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID I4 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y ca BA Y Criminal Justice Senior 12 10 2014 12 21 2014 at 12 42 am l Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Apply Here v Load Remove Exception Run New Audit Apply Here a specific class Apply Subject SOC Number CR See T j Ehter the transfer course as it is listed CR for a With DW Transfer Course Y equal to Y SOC201 course listed as Department credit enter the X Add Exception transfer course subject and number as they are listed no space between them Choose where you a would like the course applied add a Description and click Add Exception Description SOC201 approved as J elective S Criminology SOC 3620 Criminal Justice Process SOC 3630 D B Sociology of Law Enforcement
8. College of Arts amp Sciences Departmental Advising Degree Works User Guide WESTERN MICHIGAN UNIVERSITY College of Arts and Sciences Degree Works User Guide for CAS Departmental Advising Welcome to Degree Works The purpose of this guide is to help our faculty and staff departmental advisors utilize Degree Works Degree Works is an auditing tool that allows for a single program to provide information to students and advisors regarding their major minor and general education requirements as well as advising notes and scheduling tools For more information about the basic use and functions of Degree Works please review the handbook provided by the Registrar s Office http www wmich edu registrar file wmu degreeworks advisor manual pdf The Degree Works functions departmental advisors will be using most are Worksheets Notes and Exceptions This guide will walk through each function and how we utilize it Degree Works is driven by catalog year so the information shown will reflect the catalog copy of the catalog year listed on their record Only students with a catalog year of 2010 or newer will have a record in Degree Works If the catalog years listed on their major minor and general education curriculum do not match Degree Works will not show their record correctly The catalog year on file for each section major minor general education will be shown in the heading for each section on the right side If you have any ques
9. PAN 2010 Spanish Composition SPAN 3160 Once the requirement has been changed Degree Spanish Conversation SPAN 3170 Works should automatically apply existing coursework Introduction to the Study nish Literatures SPAN 3250 according to the new rule Culture or Lingygg s One Class Required O Still Needed 1 Class in SPAN 3210 or 3220 or 3230 or 3240 Literature or Linguistics One Class Required O Still Needed 1 Class in SPAN 5260 or 5270 or 5280 or 5290 or 5400 or 5600 4000 or 5000 Level 3 Classes Required g Stil Needed 3 Classes in SPAN 4000 5999 LOW 10 y 3000 Level ov Above 4 Class Ropa m Still Needed 1 Class in SPAN 3000 5999 LowestPriorit Baccalaureate Level Writing Requirement See Below OQ Still Needed See Baccalaureate Writing Spanish section Baccalaureate Level Writing grade does not figure into major GPA at right 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 18 Remove Exception If an Exception is not working properly see below how to view the most updated Degree Works worksheet or if it is no longer necessary you may need to remove it To remove an Exception scroll down to the very bottom of the Exceptions tab choose the Exception you wish to delete and click Remove Exception This view shows the importance of including the course title and number as well as how it is being used in the de
10. ass to be included Description ECS 4130 approved as elective option for psy x Add Exception choose where it needs to be applied add a ee a Description and click Add Exception Statistics for the Behavioral Sciences Behavioral Research Methods PSY 3300 Satisfies Baccalaureate Level Writing Requirement Concepts and Principles of Behavior Analysis PSY 3600 Survey of Behavior Analytic Rese PSY 4600 Satisfies Baccalaureate Leyg ing Requirement Practicum xperience 3 Credits Required PSY 3970 PSY 3240 PSY 4280 Approved Electives 3 Classes Required o Still Needed 1_Class in PSY 3720 or 3980 or 4440 or 4630 or 2517 or 5170 or 5240 or 5260 or 5400 or 5610 or 5740 or 5950 Minor Requirements See Below OQ Stll Needed MINOR block was not found but is required x ght 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 13 For a transfer course enter the Subject and Number as it is listed SOC CR and on the next line use the dropdown menus to enter DW Transfer Course Equal to and enter the transfer course title as it is listed SOC101 Enter a Description choose where the Exception is to be applied and click Add Exception WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out I4 4 Name gt i Degree Major Classification Last Audit Last R
11. atalog year listed only SOC 2830 the advisor could use Apply Here to tell Degree Works to utilize the course to fulfill the requirement WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID_ l4 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y GE BA Y Criminal Justice Senior 12 10 2014 12 21 2014 at 12 42 am Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Apply Here v Load Remove Exception Run New Audit Apply Here a specific class Apply Subject STAT Number 2830 Enter the Subject and Number of the course you want to Apply choose where it need to be applied enter a Description and click Add Exception With v v Description STAT 2830 approved as Data Analysis reg Criminology Criminal Justice Process SOC 3630 Sociology of Law Enforcement SOC 3640 Correctional Process SOC 3650 Juvenile Deliqu SOC 4540 of Data Collection SOC 2820 SB SBSS BSB Methods of Data Analysis 0 Still Needed 1 Class in SOC 2830 Advanced Criminology D SOC 4660 SOC 4120 Electives To complete the required 33 hours o Still Needed 6 Credits in AFS 3000 or LAW 3840 or PHIL 3130 or PSCI 3200 or 3250 or 4220 or SOC 3140 or 3200 or 4560 or 4950 or 5600 or 5620 or 5630 or 5680 or 5780 or 4220 or 4590 or 4960 or 5980 or 4670 Criminal Justice Major Required Prerequisites 20
12. by Emily Beard CAS Advising January 2015 updated August 2015 11 Substitute will be used most often with WMU courses but if you would like to substitute a transfer course you will enter the WMU course to be replaced ECON 2010 the credit to be used as it is listed on the transcript ECON for Subject CR for Number and on the next line use the dropdown menus after With to select DW Transfer Course Equal to and in the last blank you will enter the transfer course subject and number exactly as it is listed from the originating institution ECO101 Do not include a space between the subject and number it must be typed exactly as it is entered in the system or the Exception will not work Again choose where you would like to apply the Exception enter a description and click Add Exception WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID HM 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y CE BA v Journalism Junior 01 13 2015 Today at 12 36 am Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Substitute v Load Remove Exception Run New Audit Substitute one class for another Replace Subject ECON Number 1070 With Subject ECON Number cR Enter the WMU course being replaced and the transfer With DW Transfer Course equal to course as it is listed often as departmental cre
13. ctly how the WMU Electives are ANTH 3440 mt antennal info needs to be entered if RT ART 1040 e the credit is not for a specific course the Number will be te entered as CR courses that Satisfied by ARTI are not ART 1070 currently being Sstisfied by ART101 DESIGN AND APPRECIATION ART 2300 A applied toa Satisfied by ARTI particular block art 2380 or program Satisfied by ART CR Trar they will SHOW satisfedby sera on both the ART CR Worksheets Satisfied by ARTI11 FRAM This is exactly how the Transfer Course info must ee INTERPERSONAL COMM I be entered no space ANd Exceptions satisfied by COM113 INTERPERSONAL COMM KALAMA E between subject and tabs GEOG 3820 aro amp Canbhear CEOS 1300 PHYSICAL GEOLOGY number fiari hu Copyright 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 After you have submitted an Exception you will need to Run New Audit or Process New see section below for the Exception to be applied on the Worksheets or Exceptions page If after a new audit is created the Exception is listed at the bottom of the page but is not being applied there is likely a problem with how it was entered The most common issue is having the course title typed incorrectly The text box telling you the Exception has been added will pop up regardless of whether or not the infor
14. dit so CR Description ECO101 approved substitute for JRN ECON reg X Add Exception is the course number Choose where the Exception needs yualif eee Sane to be applied enter a Description and click Add Sharew H Ba PF OF AS Exception American Literature One Course Required Still Needed 1 Class in ENGL 2220 or 3200 or 3210 Economics One Course Required O Still Needed 1 Class in ECON 1070 or 1080 One History Course Required HIST 3060 One Political Science Course Required PSCI 3000 ANTH 1100 ENGL 1050 GER 1000 HIST 1450 MATH 1140 PHYS 1000 PSY 1000 STAT 3660 l 22 to 42 Credits in AFS or AMS or ANTH or ARAB or BIOS or CHEM or CHIN or Arts amp Sciences Credits to reach the 65 required C S ll Needed REL or ECON or ENGL or CORP or ENVS or FREN or GREK or GER or INTL or ITAL or JPNS or LANG or GWS or GEOG or GEOS or HIST or LAT or MATH or PHIL or PHYS or PSCI or PSY or RUSS or SOC or SPAN or STAT or WMS Degree Minor Requirements See Below e Moo Mole N minii os O Pa _ 42 a PAT Copyright 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 12 Also Allow Also Allow is an Exception that gives the student another option in a category without removing it from use in another area like using a course for a maj
15. e chosen programs Format Include in progress classes What If gt S i Include preregistered classes What If Catalog Year 2013 2014 v Choose Your Different Areas of Study Select an item to add it to your Chosen Area of Study Chosen Areas of study S Minor Pick a Minor v You are required to select a MAJOR when processing a What If for a MINOR You may choose multiple majors minors but need at least one major Catalog Year should auto populate Choose Your Future Classes Enter a course and click Add Course Courses you are considering Subject ae You can Remove majors minors if awe they are added accidentally Remove Course Copyright 1995 2014 Ellucian Company L P and its affiliates l Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 Notes The Notes function in Degree Works will ideally be replacing paper file notations as we continue to work toward a paperless system Any Note written in Degree Works can be viewed by anyone at the University with Advisor Administrator privileges Notes that are available to the student will be visible at the bottom of their Worksheets page Notes will show at the bottom of the advisor Worksheets page including notes that are not available to the student so if you are using DW with a student be aware that they may see this information Please make a Note each time you interact with a student giving a brief overview of the discussion referrals
16. efresh y BS Y Psychology Senior 12 10 2014 Today at 12 44 am Find Student ID Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Also Allow v Load Remove Exception Run New Audit Also Allow a class to meet a requirement Allow Subject SOC Number CR Enter the transfer course exactly how it shows in the With DW Transfer Course Y equal to v SOC101 transcript CR instead of a number then enter the si sag olan neon nll U ipa course title and number from the other institution Abnormal Psychology PSY 2500 exactly as it is shown with no space between the Statistics for the Behavioral Sciences PSY 3000 su bject and number Choose where you wa nt to apply Dr ees sapere PSY 3300 the Exception add a Description and click Add Satisfies Baccalaureate Level Writing Requirement Concepts and Principles of Behavior Analysis PSY 3600 Exception i Survey of Behavior Analytic Research PSY 4600 Satisfies Baccalaureate Level Writing Requirement Practicum or Lab Experience 3 Credits Required PSY 3970 PSY 3240 PSY 4280 Approved Electives 3 Classes Required C tll Needed 1 1255 in PSY 3720 or 3980 or 4440 or 4630 or 2517 or 5170 or 5240 or 5260 or 5400 or 5610 or 5740 or 5950 Degree Minor Requirements See Below Minor Requirements See Below O Still Needed MINOR block was not found but is required as Copyright 1995 2014 Ellucian Company L P and its affi
17. f so if an Exception is made it will not show until you click Process New When pulling changes from Banner you may need to first Refresh and then Process New Sometimes this takes more than one attempt To update Degree Works from the Exceptions tab you may also click Run New Audit this serves the same purpose as Process New WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials i Print Template Management Log Out Find Student ID HM 4 Name gt gt i Classification Last Audit Last Refresh EI m v Geography Senior 01 13 2015 Today at 12 27 am A Manual Refresh from Banner Worksheets Plans Notes Exceptions GPA Calc gt Format BB include in pre z Process New audit to see changes j View Save as PDF Process New Class History 7 include preregistarad classes made in Degree Works Western Michigan University PRODUCTION Degree Works Student View AB7097Ta as of 01 13 2015 at 01 48 Worksheets student C nivea ID Cd Degree Bachelor of Science Classification Arts amp Sciences Hours Earned j Geography Overall GPA 3 39 Global amp International Studies Academic Standing Good Standing Legend Complete Complete except for classes in progress T Transfer Class Course has Prerequisite s C Not Complete A Nearly complete see advisor Any course number E Bachelor of Science Degree Catalog Year 2013 2014 You meet the minimum GPA requirement Maior Reauirements See Relow Copyright 1995 20
18. f Degree Works that shows the student s degree information From their Worksheets page students can see their WIN class standing hours earned GPA academic standing currently listed majors and minors their Advisor of Record CAS advising contact and any holds that may be on their account Their Worksheet will also show their progress in regards to their declared majors and minors as well as their general education curriculum The Advisor view of Degree Works differs slightly from the Student view but the Worksheets page of Degree Works is very similar to what students will see when they log in The Worksheets page can be saved as a PDF or printed by using the button at the top of the page WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials i Template Management Find Student ID l4 4 Name gt i Degree Major Classification Last Audit Last Refresh x E ccography ore 01 13 2015 Today at 12 27 am Worksheets Plans Notes Exceptions GPA Calc Worksheets gt Format i Include in progress classes j v View Save as PDF Process New Class History Student View Include preregistered classes Western Michigan University PRODUCTION Degree Works Student View AB7097Ta as of 01 13 2015 at 01 48 Studen C si ID Cd Degree Bachelor of Science Classification Senior Arts amp Sciences Hours Earned UG 140 j Geography Overall GPA 3 39 Global amp International Studies Academic Standing Good Standing Legend Co
19. l the other requirement instead Three classar this group ENGL 3200 3210 3300 or 3310 Se Any Level ENGL Elective 3 4 Credits Required sr iota S 3000 Level or Above ENGL Elective 3 4 Credits Required S A Vr A General Business Minor v f Start fim 1995 2014 Ellucian Company L P and its affiliates A Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 17 To Change the Limit choose the area enter the number you may also choose to limit based on Credits or Classes whichever is appropriate enter a description and click Add Exception MEES al ie ll id aie Mel ee a Degree Works E User Support Materials Print F Template Management P o Log Out E Find Student ID I4 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y RE _ ay BA Y Spanish Junior 01 13 2015 Today at 12 49 am i Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Remove Course and or Change the Limit Y Load Remove Exception Run New Audit Remove Course and or Change the Limit Remove Subject Number Choose the number of classes or credits you would like to be required choose where the change needs to be pae applied add a Description and click Add Exception Change Limit to 5 Classes Y Description Use 5 4000 ly courses to include SA credits Intermediate Spanish II O Still Needed 1 Class in S
20. liates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 14 Apply Here Apply Here is one of the most commonly used Exceptions It allows the advisor to choose where a course is used regardless of whether or not it is currently listed as an option Apply Here and Also Allow can often be used to suit the same or similar purposes Apply Here is usually the best option when applying transfer credits for a specific program unless the course is also being used in another area such as for a major minor elective and a general education requirement Apply Here is also useful when approving a course for a requirement when it is not specifically used in the student s catalog year When using Apply Here it is important to consider whether or not the course could potentially be used for both a major minor requirement and a general education course since Apply Here will allow it to only appear in one place If you are unsure if the course is being used for another purpose it may be better to use Also Allow which applies the course to the chosen requirement but will also allow it to be used in more than one area For a WMU course choose the area to apply the Exception enter the Subject and Number of the class being applied enter a description and click Add Exception For example if an advisor wanted to use STAT 2830 to fulfill the research methods requirement for a Criminal Justice major but the c
21. mation was typed in correctly so it is best to always Process New Run New Audit to make sure the Exception is appearing correctly Exceptions will also break or not function correctly if a student has changes majors or Colleges and had Exceptions placed by those other programs This also holds true that advisors will not be able to apply working Exceptions to a student s record until their major has officially been changed Every Exception does not need to be completed before the end of the student meeting Exceptions can be made at any time and students can check on their record to see when their requirements have been updated Exceptions are created differently if the class being used is a WMU course or a transfer course The instructions are listed for each Exception for both cases Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 Force Complete Force Complete should be the least used exception When a requirement is Force Completed it will be marked in Degree Works as being done but the student does not receive any credit for completing it Typically one of the other exceptions is more beneficial than Force Complete Examples of when Force Complete may be appropriate could be if a student does not need to complete the College of Arts amp Sciences world language requirement because English is their second language or if they are not required to complete an internship because of pre
22. mplete Complete except for classes in progress T Transfer Class Course has Prerequisite s C Not Complete E Nearly complete see advisor Any course number E Bachelor of Science Degree Catalog Year 2013 2014 You meet the minimum GPA requirement M Maior Reauirements See Relow Copyright 1995 2014 Ellucian Company L P and its affiliates A student s Worksheet information will replacing paper major minor slips as the College and the University continue on the initiative to go paperless Any substitutions or changes that need to be made can be done in Degree Works through Exceptions Please see the section on Exceptions in this guide to see which Exception will fit the situation best Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 What If What If is a function found on the right side menu of the Worksheets page What If allows students to try on different majors and minors showing what progress they have made toward different programs and what requirements would remain if they were to change or add major or minor WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID M 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y E BS Geography Senior 01 13 2015 Today at 12 27 am Worksheets Plans Notes Exceptions GPA Calc Process What If to create a new audit with th
23. nvolved in the Exception because they will not be shown in the list of Exceptions If you need to remove or change an Exception having the course information in the description will allow you to more easily recognize the Exception If you need to include a longer description than what the text box allows you can click on the notepad icon to the right of the box and enter additional information there When doing Exceptions you will not always need to fill in every section of the Exception form so don t worry if you leave some things blank In this guide if a section is not discussed for a particular Exception example assume you can leave it blank Courses that are not currently being used in any block of requirements will be found at the bottom of the page under the Elective block both on the Worksheets and Exceptions pages There you will find how the credit is listed at WMU specific course or department credit and the course department number title and institution for transfer credits Degree Works User Support Materials Print Template Management Log Out Fed Student ID H 4 Name b Degree Major Classification Last Audit Last Refresh y RE BS Y Geography Serik 01 13 2015 Today at 12 27 am Worksheets Plans Notes Exceptions GPA Cal Worksheets gt Format A Include in progress casses Student view View Save as PDF Process New K Class History Credits Applied 83 Classes Applied 30 ANTH 2100 ee This is exa
24. or minor elective and allowing it as a general education course as well If an advisor wanted to allow a student to use a related course from another department as an elective option they could use Also Allow to accommodate this Also Allow can be done before the student is registered for the course and it will automatically use the course as an approved elective when they take it in the future Also Allow is a useful Exception because it allows a course to be used in more than one way A department advisor can Allow a student to use a transfer course for their major and a College advisor can also use the course to satisfy a general education requirement Other Exceptions such as Apply Here will not allow the course to be used both ways For a WMU course choose the area to apply the Exception enter the Subject and Number of the class being allowed in addition to the current options enter a description and click Add Exception Wp ey J EY Pree TEE ey Ry SEL Ng WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management Log Out Find Student ID I4 4 Name gt gt i Degree Major Classification Last Audit Last Refresh y Ql L BS Y Psychology Senior 12 10 2014 Today at 12 44 am Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Also Allow v Load Remove Exception Run New Audit Also Allow a class to meet a requirement Allow Subject FCs ee ee With Y Enter Course and Number of cl
25. ree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 their personal file so anything written in Notes may be requested by them at any time even if it is listed as Not Available Modify Notes An advisor can modify notes they have written but not Notes made by any other advisor This function is useful if an advisor has had a second interaction in the same day or if an error has been noticed Click on the Notepad icon to the left of the modified Note to save change WESTERN MICHIGAN UNIVERSITY User Support Materials Find I4 4 Name b gt i Degree Major QS BS Y Geography GPA Calc Classification Last Audit Senior Worksheets Notes Plans Exceptions Modify Notes gt Modify Notes Internal Note Text Discussed minor options referred to major department for internship info Suggested STAT 1600 over the summer x t NS You can choose to make a Note Internal not viewable by the student through Modify Notes or you can make an Internal Note available to the student Click the notepad to save changes You can View Add Modify or Delete Notes in the Notes tab Notes are that are viewable to the student will appear at the bottom of their Worksheet Copyright 1995 2014 Ellucian Company L P and its affiliates Delete Notes 01 13 2015 Degree Works Template Management Last Refresh y Today at 12 27 am Created By Create Date Beard Emily M
26. rsor over the Exception once it PP Communication Electives 3000 Level One Course Required COM 3570 is applied Communication Electives Any Level One Course Required Eh aiaia Liberal Arts Requirements See Below O Still Needed See Journalism Major Liberal Arts Requirements section Copyright 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 10 Substitute Substitute allows a student to use one course in place of another For example if an advisor wanted to allow a Journalism student to use ECON 2010 in place of ECON 1070 for their required economics course they could use the Substitute Exception To use the Substitute Exception choose it from the dropdown menu and click Load For the Subject and Number boxes these should reflect the exact course subject and number you d like to use If you are substituting one WMU course for another all you need to do is enter the course to be replaced the new approved course enter a description choose the block you are using and click Add Exception p ee eee a ae nee en eee WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials i Template Management Find Student ID M 4 Name rl Classification Last Audit Last Refresh y QE C Y Journalism Junior 01 13 2015 Today at 12 36 am l Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Substi
27. scription Without this information it is very challenging to understand which Exception is being applied to each requirement WESTERN MICHIGAN UNIVERSITY Degree Works 7 User Support Materials Print J Template Management Log Out Find Degree Major Classification Last Audit Last Refresh y Qe BA Y Communication Studies Senior 01 13 2015 Today at 12 43 am Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Force Complete M Load Remove Exception Run New Audit Exceptions Select the desired exception type from the picklist above then click Load E k r 2 Choose which Exception you would like to delete and click Remove Exception Once you have run a new audit the Exception will not appear on the Worksheet or the Exception tab COM 3050 IP COM 4740 IP PSCI 3440 Not Counted Credits Applied 2 Classes Applied 1 If you did not nania include the course bi ct d b Exce w as subject ana number Type Description Date Who Block Enforced in the Descri ption Apply Here PSCI 2500 International Relations 01 06 2015 Carney Lauren M RA000219 Yes He 2 j ines you wi not b ea ble Apply Here CHIN 2800 Chinese Calligraphy 01 06 2015 Carney Lauren M RA000219 Yes Apply Here LANG 3750 Chinese Film 01 06 2015 Carney Lauren M RAD00219 Yes to tell which i i PSCI 3000 Urban Politics in the U S 01 06 2015 Carney Lauren M RA000219 Yes exception is applied Apply
28. tions about catalog year or believe a student s catalog year needs to be changed please contact CAS Advising Contents MGS SVS SS sort tic vs treats ves suas cerns tag beacon tun ences A E E E E E E E EATR MT Mise EAEE PEIE costal PE E th cea betes lac ales AEAT E EEE A AE EEE A T PS EE EEE N E E EEA A T ET E gee mca A E A E E T E E ESB L8 p e A E PEE ee ener are E ee N E NE E E EE E S AE ee E eee rt FOCE COMPITE e aa E E A E TE TE E T SID ALE a EE E E A E A EE E E A E pacers ou E E E A E A E EET FO AEA ON asses EE E A E E A A E E a a eel POON HETE anA a E AN EANET A Remove Course and or Change the Limit cccccsccsscsssessssssecsscsesesssecseceesessesseeceesessscssecaeceesesasecaecesseseessesteceseee LO R UO ONS assert csc nag caracrnciccecsmets E selene acteurs E E aces consti nat put ee E A ears pte Refresh VS Process N W cccccccccsssccecccssscceccccccscscecsccseececssseeecceacsececeeaacsesceccnsseecesauseescecassessceecnsscecescccsescecsesecscesccsesseee LO Degree Works is a great new tool that we believe will be incredibly helpful to both students and advisors but it if you are having difficulty or have any questions or concerns about Degree Works please feel free to contact the College of Arts amp Sciences Advising Office at 269 387 4366 or coas advising wmich edu Degree Works User Guide created by Emily Beard CAS Advising January 2015 updated August 2015 Worksheets Worksheets is the main page o
29. tute Run New Audit Substitute one class for another Replace Subject ECON Number 1070 With Subject ECON Number 2010 Enter the WMU course that is currently listed as the requirement and the one you are replacing it with Description ECON 2010 approved substitute for JRN ECON req Enter a Description then click Add Exception A pop up ee a E text box will tell you that your Exception has been added Don t forget to choose where you need the ee r Exception applied American Literature One Course Still Needed 1 Class in ENGL 2220 or 3200 or 3210 With onomics One Course Required Still Needed 1 Class in ECON 1070 or 1080 One History Course Required HIST 3060 One Political Science Course Required PSCI 3000 ANTH 1100 ENGL 1050 GER 1000 HIST 1450 MATH 1140 PHYS 1000 PSY 1000 STAT 3660 22 to 42 Credits in AFS or AMS or ANTH or ARAB or BIOS or CHEM or CHIN or Arts amp Sciences Credits to reach the 65 required o Stll Needed REL or ECON or ENGL or CORP or ENVS or FREN or GREK or GER or INTL or ITAL or JPNS or LANG or GWS or GEOG or GEOS or HIST or LAT or MATH or PHIL or PHYS or PSCI or PSY or RUSS or SOC or SPAN or STAT or WMS Degree Minor Requirements See Below 4 PL n dl M FP ii an misii as i i ai a La v Copyright 1995 2014 Ellucian Company L P and its affiliates Degree Works User Guide created
30. vious work experience Force Complete can show these requirements have been satisfied but are not added in for credit toward graduation or other requirements To use Force Complete load the Exception type in a description of the circumstances choose the area to Force Complete and click Add Exception WESTERN MICHIGAN UNIVERSITY Degree Works User Support Materials Print Template Management T Log Out Find Student ID I4 4 Name b gt i Degree Major Classification Last Audit Last Refresh y BA Journalism Junior 01 13 2015 Today at 12 36 am i Worksheets Plans Notes Exceptions GPA Calc Exceptions gt Exception Types Force Complete v Load Remove Exception Run New Audit Force Complete a rule or qualifier Description IRN Practicum waived worked 9 years in the field x Add Exception Be sure to D l J omer h th Oe eee e An accurate Description will help you the ee ee ee aninda student your advising colleagues and the req uirement Satisfies Baccalaureate Level Writing Requirement y 8 8 z 7 where the Tanana ES O stil Needed 1 Class in IRN 4200 Student s auditor to understand what is being Exception Journalism Practicum O Still Needed 1 Class in JRN 4990 done If you need more Space click the Notepad ae cae Journalism Electives Any Level One Course Required COM 2560 for a larger text box The full text will appear if oe Journalism Electives 3000 Level One Course Required COM 3590 you hover your cu

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