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Cash Organizer `05 Companion User Manual

1. Cash Organizer has an advanced built in information system Use the tap amp hold technique to open a pop up window for additional information on selected item or to see available actions available if your copy of Cash Organizer is unregistered gt 10 I nesoft Cash Organizer 05 Companion www inesoft com 8 4 Help system A help system is included with the program to help you solve problems To run the system open the Tools Help menu Select the required topic by tapping on it The content of the topic will be displayed Some words marked with blue font contain links to other topics After clicking such a word information on the meaning of this word will be shown The following buttons are in the lower part of the screen Back to the previous topic gt Forward to the topic you came from 9 Accoun This is the home window that contains a list of all accounts i 422247 amp allows switching between them and notifies you of scheduled rm Ww oe transactions that are due ory Budget Report Back Account Center Accounts are intended for keeping track of the money you All Accounts possess or expect to spend Each account can contain some E westPack 4 430 00 initial funds and list of the related transactions An example of SSM tt Tain a 1 900 00 such a list is a bank account statement for a certain period Cash 140 00 Various types of account can be created You can open a
2. Delete Project Choose OK to delete a project Choose Cancel if you want to cancel deletion Project E E 10 2 View current balance of the project The current balance of the project is the total amount of all related transactions Highlight the required project and select the Actions View Transactions menu item You can view the balance in the same way as in the account mode using the balance field You can switch between the subproject s balance and the balance of the principal project views by double clicking the upper line in transaction list marked witht In the principal project list there is a line that contains each subproject s name and its balance such lines are marked with The balance of the principal project is calculated by summing up the balances of all the subprojects and transactions related to the principal project You can switch from viewing the balance of the principal project to viewing the balance of the subproject by clicking twice on the subproject s line 10 3 Prognosis of the project s balance changes on selected date Prognosis of balance changes can be made in the same way as in the account mode Enter the date for which the prognosis is to be done in the prognosis field Press the this icon will appear on the screen if you have scheduled transactions assigned to the current project to see a table containing the prognosis for the current project The basic difference between the prognosis in t
3. urne o g dec pu s To set different values of expenditures for each month select the US Dollar USO k ancel Custom Limit and enter amounts next to the name of each a month After you have set the limits for the receipts expenditures press OK 13 8 Set a date range for budget planning or When you have set your receipt and expenditure limits in the budget itis pam SNe 420015 9 time to set the interval for budget planning Tap on Period and select amp 8 pig required date range from the list If you wish to set a custom period Meesi without Scheduler select Customize Date and specify the starting and ending dates in the From and To fields or tap on the Ea button to select a predefined Current 01 05 04 31 05 04 mae Last week period Last Month Last Year You can include scheduled transactions into your budget by changing Current week without Scheduler option to with Scheduler Categories that you Current Month have assigned scheduled transactions to will be marked with next to mma Curent Year its name Next week Next month Next Year To recalculate the budget press Update button Customize Date New Tools Actions 26 I nesoft Cash Organizer 05 Companion www inesoft com 13 9 View the results After you have set the budgets and their terms you can return to viewing the results In the budget list you can see information on each of the groups as well as on each of the
4. INESOFT Cash Organizer 05 Companion User Manual I nesoft Cash Organizer 05 Companion Copyright Kim Tkhe Sik Lukiyanov Maxim 1998 2005 All rights reserved Cash Organizer is a registered trademark of Inesoft Microsoft ActiveSync Microsoft Money and Microsoft Windows are registered trademarks of Microsoft Corporation Quicken is a registered trademark of Intuit All other trademarks are the property of their respective companies The information in this document is subject to change without notice No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of I nesoft I nesoft Cash Organizer 05 Companion www inesoft com Table of Contents I RASCAMACION csini a aa 4 2 Regi NatoN sissi EE EEEE EEEE EG 4 3 Synchronization INTOGUCTION wesisinediccsccetecsttetendesesnanceaccnwereseewireseeesresdeerscesteswasvewncusenewenceseusen 4 4 Setting the synchronization Properties c1ccccscseeseseeeeeeeesenseeesenscsesensaeeeesensesesenseeseensaseessensness 5 5 Family mode of ONSaviOh sas cecsscctrcasscecccsinswesasetnicedeastssedascocnssereosssucucaussanecasndesssaastawesstenenseaceseus 7 6 Synchronization how does it work sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnan 7 DO SELAMI adeko Comp MO eari E AAE 7 602 Safety of synchron Zaton sss asetaensseranstreetesecautesteansechaniversonatats ba
5. Budget Monthly is a report showing the ratio of the scheduled and a actual receipts and expenditures of the chosen budget 1000 1500 2000 2500 3000 14 4 Process the report made Processing of the report includes 14 4 1 Presentation form for the report selection Cash Organizer allows choosing between four forms of presentation for the reports text report pie graph bar graph and line graph Whichever form you prefer each report type has one which is the most typical default form However you can select other presentation forms for most of the reports See below examples of variety of presentation forms for the Income amp Expense Category report 37 I nesoft Cash Organizer 05 Companion www inesoft com RI Cash Organizer a 00 49 tok i Cash Organizer 00 50 ok Income amp Expense Category Income amp Expense Category 01 05 04 Through 31 05 04 01 05 04 Through 31 05 04 mi ow Advertising 1500 uta ioo hee Ewe gone i Home Repair vo Office Expenses Re Salary Levey Travel 0 500 1000 1500 2000 4 i i i i T T E Travel 41 57 A E Travel 41 57 A E Salary 26 13 E Salary 26 13 B Advertising 16 63 E B Advertising 16 63 E E Home Repair 7 13 E Home Repair 7 13 Total 2 010 00 USD Tools Efeu we ge Tools Sw fifi Fools te BAI You can select the required presentation form by clicking the corresponding icon in the menu bar Text report Pie graph
6. a 100 00 e Amount the amount of all scheduled receipts and My Work Contract 123 1 000 00 expenditures ee ee By Accounts By Categories By Projects and By BY Contacts Contacts information on distribution of the scheduled 1000 Brown 1 000 00 receipts and expenditures 11 7 Inactive scheduled transactions E By default all scheduled transactions are created as active ones i e when they come due they are entered into the transaction list and have effect on the planned balance Single scheduled transactions in the planning mode are marked with and repeating scheduled transactions with gt If due to some reasons you want to place a scheduled transaction into an inactive state click or next to the transaction The transaction will become inactive and will be marked with If you want to make the scheduled transaction active again click O it will be changed with or 2 11 8 Partial performance of scheduled transaction e Sometimes a scheduled transaction can be performed in several parts For example you set a scheduled transaction for your salary receipt but then decided to get some money in advance In this case you may need to perform the transaction in parts with another amount Switch to the account or project mode and click the transaction being partially performed Change the transaction s amount and other attributes of the transaction if required and press OK The transaction for the specifie
7. 00 Y Ending Balance 4430 Y E If applicable also enter the following First you should set the key parameters of the reconciliation date starting and ending balances and if required service charge and Service Charge as z interest earned in the appropriate fields Use the data from your e Bank Charges 7 bank account statement After you have finished press OK mee paea o E Category Interest Earned 7 Once you have set the parameters for account reconciliation the balance reconciliation window will appear pam Cash Organizer si 16 22 ok Cleared Balance 3 480 00 In the upper part of the window you can see the difference Statement End Balance 4 430 00 between the initial balances of the electronic and the real bank Difference 350 00 account if the balances are equal the line is absent the cleared 1 deposits credit 1 500 00 2 checks debit 520 00 balance starting balance and all the transactions marked as Cleared the end balance and the total difference Then you will see information on the number of all receipt and expenditure transactions marked as Cleared and their total amount as well as lists of all the receipt and expenditure transactions for this account marked as Unreconciled or Cleared When reconciling the balance click the C field for all transactions coinciding with the bank statement and they will be marked as Cleared Make any appropriate changes in the amounts of the reconciled
8. 2 Changes conflict You can modify data in both Microsoft Money Quicken and Inesoft Cash Organizer simultaneously If there are no conflicts between changes they will be silently synchronized In the case when you modified both desktop version and mobile device version of the transaction account category or project there is a conflict For transaction conflict resolution the following dialog is displayed When choosing direction in which conflict will be resolved you decide which version of data should be overwritten The same dialog with different content appears if you occasionally modified account category or project on both desktop computer and mobile device Transaction of 1050 95 to payee Travel categorized as Keep desktop version Travel was changed on both mobile device and desktop E computer Keep device version Cancel I nesoft Cash Organizer 05 Companion www inesoft com 7 3 Multicurrency support o By default the Multicurrency support option is disabled in Quicken As soon as you add a second currency in Cash Organizer database the sync will ask you for confirmation and enable that option Confirm changes Resolve conflicts Change Conflict description Cash Organizer database has more than one currency while Enable multicurrency mode Quicken multicurrency mode is disabled Getting started Cash Organizer This chapter contains information which will help you learn the first steps of using Cash Organize
9. At the end of the list you will find the names of all your Returns amp Allowances Income accounts select the required one if you wish to create a Income transfer At any time you can change the list by creating new Unemployment Ins Com Income categories editing the existing ones and deleting useless ones Wages amp Job Credits Income For this purpose select the Categories tab Advertising Split Large List 9 3 5 Project Project allows you to classify groups of transactions spent on some purpose Press next to the Project field and select the required project from the list A window similar to the category window will be opened 9 3 6 Contact You may need to get details on any of the transactions some time after it has been performed for example to specify the cost of promotion materials For such a purpose you can set the Contact ace I nesoft Cash Organizer 05 Companion www inesoft com attribute To set it you can either enter contact information into the Contact field or press next to this field and select contact information from the Outlook contact list 9 3 7 Number You can assign a number attribute to the transaction This can help you when viewing the transaction list as transactions can be arranged according to their number for example the check number the time the transaction was entered or its importance To assign a number to the transaction move to the No field and enter the required number C
10. I nesoft Cash Organizer 05 Companion www inesoft com installation System requirements 1 Microsoft ActiveSync 2 Intuit Quicken 2003 2004 2005 US Canadian or Microsoft Money 2003 2004 2005 any language edition To install Cash Organizer perform the following steps 1 Install Microsoft ActiveSync on your desktop computer 2 Connect your Pocket PC Note To ensure that your PC and Pocket PC are connected properly look at the Task Bar The ActiveSync icon must be green 3 Run the installation program 4 While the installation is running several dialog boxes will appear on the screen Click Next each time to continue the installation process stration Cash Organizer is protected from illegal distribution A trial copy 4 Cash Organizer eee 0D has no limitations in functionality for 25 days After that period Cash Organizer will stop working if not registered Please visit www inesoft com registration to make a payment When the Product ID automatically generated For your purchase process is finished visit mobile device You must enter Unlocking Code I aT lly http www inesoft com regfree web page and fill in the form to biel get your Registration Key or send a request including the Product ID Registration Gash Organizer Product I D number to reg inesoft com Pade LOOO HO H Each copy of Cash Organizer has its own identification number The Trial Period is 25 days You can receiv
11. balances balance disparities number and amounts of receipt and expenditure operations Description Amount a 01 03 04 Salary March C Ape oso 04 1 500 00 Salary for June 2004 1 000 00 Tools E On having reconciled the entire statement you should get zero disparity between the balances In this case the balance reconciliation may be successfully finished by pressing OK All transactions marked during the balance reconciliation will be turned into Reconciled ones un marked ones will remain as Unreconciled Sometimes for various reasons the balance of your electronic account does not coincide with the bank statement for example you forgot to enter one of the transactions In this case if you press OK the program will notify you that your balance does not coincide with the bank statement and the program will offer two solutions you can either continue reconciliation or finish the procedure by entering a new transaction for the amount equal to the difference between balances If you agree to enter such a transaction all of the ones marked during the process of reconciliation as well as the new transaction will be marked as Reconciled During the next reconciliation transactions marked as Reconciled will not be included in the transaction lists Note In the event you cannot reconcile the account in one session you can interrupt reconciliation by pressing ea Any transactions which have been marked up
12. categories fixed in the budget Names of categories where actual expenditures exceed planned ones are marked with red font Pay attention to those categories and adjust your financial activities To view information on all the existing groups see the Actual line There Budget Center you will find actual expenditure amount for all the existing budgets and a eiyfeayet 71 0904 percentage in parenthesis of the budget s utilization By pressing the Actual amount you will get detailed information including actual and 400 00 12 Fram scheduler planned amount for all the groups and the difference between them Budget 43 200 00 Actual 2 000 00 62 including Difference 1 200 00 13 10 Exclude transactions from the budget a Sometimes you may need to exclude a transaction from the budget despite the fact that the category the transaction relates to is included in the budget In the account or project mode select the transaction to be excluded from your budget Highlight that transaction use tap amp hold technique to open a pop up menu and select Exclude from Budget To include that transaction in budget again repeat the steps above but select Include in Budget 13 11 Budget transactions report To see all transactions assigned to a group or single category highlight its name and select the Actions Show Transactions menu item A transaction report will be created For more information on the report presentation form and its
13. delete transactions in selected group but makes them unassigned 11 4 Template usage in the transaction s name When setting repeating transactions you may often need to specify dates that the scheduled transaction relates to For example if you set your salary receipt as a scheduled transaction it would be useful to refer in the transaction name to the period for which it s paid Salary for January Salary for February etc To make the program specify a period in the transaction s name you should give the program instructions in the form of keywords templates You can use the following keywords year current year month current month week number of the current week date current date day current day When typing keywords in the name of transaction use the braces For example if you want the program to automatically input Planning Center Mode the name of the current month and year in the name of a tt 42 18 36 dD salary receipt transaction set the transaction s name as ie Salary for month year The program will automatically add the current month and year into the transaction s name For example the transaction dated with May 15 2005 will have the name Salary for May 2005 It is important to remember that the values of the day date week month or year relate to the date for which the transaction is scheduled and not to the date when transaction is set For example in J anuar
14. month press the arrow next to the month s name Select the required month and date in the calendar 9 3 3 Amount Amount is one of the key attributes of the transaction It shows _ tie Sea Shae PEREST the amount of the receipt or expenditure Amount is shown in the transaction attributes window next to the date iransacthor j Salary March If the transaction amount is known move to the transaction 24 04 04 1 000 USD amount field and enter the amount A positive value indicates a Sccount WestPach 7 Go 7 receipt and a negative value indicates an expenditure Category Salary 7 Project My Work 4 alal_ T If the amount needs to be calculated first you can use the built l Contact John Bro 7 in calculator For this purpose press the next to the amount No 04 04 Te and calculate the transaction amount After pressing you z will see the result in the amount field Note My Compe To select the transaction currency press in the currency field next to the transaction amount Then select the required currency s symbol from the list The program will confirm an exchange rate and save it in the currency history table 9 3 4 Category Category allows you to classify your transactions Press next Interest Earned Income to the Category field A list of categories will be opened on Pensions amp Profit Sharing Income the screen Each category is marked as receipt or expenditure Rent Income Income
15. powerful and easy to use tool for keeping your data safe In the case of data restoring from backup for example after a hard reset Cash Organizer Sync can repair links between records in the databases This can prevent a time consuming process of first synchronization and what is more important keep your data that can t be synchronized like budget and planner data Yes it s recommended to backup Cash Organizer database too 7 Conflicts resolution 7 1 Category and project levels O Because of limited levels of categories and projects classes supported by Microsoft Money and Quicken Cash Organizer Sync is forced to move up all categories and projects classes on unsupported levels in Cash Organizer s database to meet the requirements of desktop program For example if you have a project called My Work Contract 1 Deal 2 three levels separated by colons the Sync will move Deal 2 project to second level and rename it to Contract 1 Deal 2 for synchronization with Microsoft Money as for Quicken the same project will be moved to first level and renamed to My Work _Contract 1_Deal 2 The conflict resolution tool allows editing a name of category or project class that is being moved to other level Confirm changes Resolve conflicts Category Utilities TV Cable has unsupported level Change to Utilities TV_Cable Project My Work Contract 1 Deal 2 has unsupported Change to level My Work Contract 1 Deal 2 Cancel 7
16. rate corresponding to selected date from SEMBIMIEISUE iny currency history British Pound GBP Euro EUR Use Currency Exchange rate History On Date 09 05 2004 29 I nesoft Cash Organizer 05 Companion By selecting Chart you can change some details of the report s presentation Show in 3D three dimensional image for pie or bar graphs BW Color Use Patterns usage of black and white colors and various types of hatching if this function hasn t been set color palette will be used Show X Gridline Show Y Gridline show horizontal X and vertical Y axes on the graph Cash Organizer allows you to create various types of report select an option Without Scheduler to create a report based on registered transactions With Scheduler to create a report based on registered and scheduled transactions Only Scheduler to create a report based on scheduled transactions only If scheduled transactions are included into report Cash Organizer will mark them with a different color and italic font in the list and with Scheduler will appear in the header 14 3 Selecting the report s form an Depending on what information is supposed to be presented in your report you can select one of the report s forms Net Worth is a net value report financial term that means a total sum of all receipts expenditures and the initial balance Such a report allows you to follow changes of liquid value of your
17. to Main Projects Actions Unassigned Unassigned g Income Categories amp y Projects Benefits Auto Bonus E My Home Gift Received House Repairs Gross Sales E My York Interest Earned Contract 1 Pensions amp Profit Sharing Contract 2 Rent Income El Travels Returns amp Allowances Business Family Tools E Tools E By selecting Details you can indicate some details for the ai Cash Organizer aff 19 31 ok Customize e Amount amount of the transactions to be considered x while making the report Without Scheduler e Number which transaction numbers to be considered while making the report Amount t From bo To 1000 e Mark As marks of the transactions to be considered In Wumber From 104 1 To 1104 100 the report i e Text inclusion of transactions containing the mentioned eh Unreconcile Cleared C text into the report e Void if you marked this option voided transactions will w Reconciled R not be included into report Text Void Excluded Void transaction report s presentation By selecting Currency you may indicate the currency into which all the amounts should be converted while making the report Choose the exchange rate for report LUMTrency e History all transactions will be converted with different Without Scheduler rates corresponding to each transaction exchange rate from currency history e On Date all transactions will be converted with the same exchange
18. transactions marked as Unreconciled Cleared and Reconciled respectively Note When deleting old transactions you will lose any information on categories projects contacts and other attributes for each of the transactions If this information is important to you you may decide to avoid performing this operation 9 8 Account group configuration LC LT eee This function allows bundling account groups for example your bank account and related credit cards and fast switching between them To configure an account group select the All Accounts jae ZTT 421455 Config Account Group menu item __ l hir nue Let udget Fe ort Back All Accounts my All Accounts J Show Closed Hidden Accounts Config Account Group 16 I nesoft Cash Organizer 05 Companion Mark or clear checkboxes next to account names press the Save As button to save the selection as a group and type its ie Cash Organizer www inesoft com 21457 G Contig Account Group name All Accounts This mode allows deleting renaming and saving changes in Zelete Save As Save Rename Description Total account groups too WestPack USD 3 500 00 VISA credit card USD 41 900 00 SS 200 00 Note The and buttons establish the order of accounts in the Account Center list Highlight an account and press the button to change its position Edit Edit selected transaction Delete Delete selected transacti
19. AANEEN q 510 customized settings For example you can save different i w E nii G settings for the same report type and run it immediately account Project Planner e A TA Sead Back without the need to customize it first This function saves all the Oms E i Based My Reports settings except a date period and currency Profit and Loss Statement Camract 7 To save a report create it first you may use a previously saved Ma Profit amp Loss Statement re Camract 2 port as a template and use Tools Save Report menu p Education To change a saved report s filter highlight it and press the ip Business trips Customize button A report adjustment window will be opened Wu H ea y canst make the changes and press OK Delete Report button deletes the selected report from 04 01 05 to 04 30 05 Y Dates Tools TT ee E Note The and buttons establish the order of reports in the My Reports list Highlight a report and press the button to change its position 14 8 Printing When a report is created you may send a printout of it directly to a printer To do that select Tools Print menu For some reports the possibility to choose columns to include exclude from a printout is available If this window appears on the screen mark or clear the appropriate checkboxes and press OK L The following settings are available in the next window 9 Cash Organizer 4 22 37 0D Printer selection Printer
20. Actions New Category menu item The following window will be opened Enter the category s name into the Name field If required at q2i745 specify for which of the existing category the new one willbe a ide subcategory use the button If there is no text in the TA of filed the category is independent of the e Type Income To edit an existing category highlight it and select the Expense Actions Edit Category menu item A similar window will be Subcategory of opened make your changes and save them by pressing OK a button mo o F 12 2 Delete category o To delete a category highlight it and select the fae Eene 42503 0D Actions Delete Category menu item The confirmation window will be opened You may reassign transactions of a category that is being deleted to another category select it ash Organizer will reassign items currently _ assigned to Fuel to the category and from the drop down list or leave them unassigned beste cory belowelk vedileave the fields blank the items will have no category Delete Category Choose OK to delete a category Choose Cancel if you want to cancel deletion Category i 99 I nesoft Cash Organizer 05 Companion www inesoft com This chapter will help you to get practical skills for corporate finance as well as your private finance management You will learn How to plan your budget using Cash Organizer How to create new budget group H
21. Bar graph Line graph See the table below to check what presentation forms can be used for each type of reports Allowable forms are marked with default presentation forms are marked with Presentation form Type of reports E l 14 4 2 Changing filtration parameters You may need to change the filtration parameters for a report which has already been produced Select Tools Customize or press the button You will see the same window as for filtration parameter adjusting Change the required filtration settings and press OK The report will be changed accordingly 14 4 3 View small sized elements Graphic reports may contain some small sized elements that are difficult to be seen in the default scale You can view some parts of the bar pie or line graph in more detail For this purpose select an area of the report to be viewed in the larger scale After that the selected element will become of the size of the whole report By pressing J you can return to the whole report again 375 I nesoft Cash Organizer 05 Companion www inesoft com 14 4 4 Open a legend completely or partially Graphic reports are always accompanied by a legend explaining the meaning of each color used for the graph When too many colors are used the legend may be too big for the screen and only several upper lines of the screen can be seen If there is no room on the screen to show the legend as a whole use the scroll bar next to it Movi
22. Communication port Port Color or monochrome printing R Paper size Colori Mono 4 Color CMYK e Orientation Paper size 44 T Orientation Portrait O Landscape Custom Paper Width 8 268 Height 11 693 _34 I nesoft Cash Organizer 05 Companion The More button allows modification of the following settings Custom margins Page range Draft mode Data compression Press OK to save the settings and close the window After you have adjusted all the parameters align the ports if you use infrared connection and press OK to start printing www inesoft com 7 r 4 Tra Cash Organizer 2239 0 Margins Left Top Right Bottom Page range a All Pages from _ Draft mode Data compression 15 Program setti Before you start working with Cash Organizer it is necessary to choose the program settings i e main parameters of operation To switch to the program settings select Tools Options Then select the tab corresponding to the group of the program settings Currencies exchange rate settings and currency history Screen view screen view settings Password settings of the program access password 15 1 Currencies SS To add a new currency to the list press the Add button A list of currencies that can be used by the program will appear on the screen Select the required one and press OK To delete a currency from the l
23. E neenceuiacn pan ieieeanunpir eines 13 Des COMA rceccsngcaueaesuavenosensareies E E E E E aye sapyeroyenatoasasaveomeeen 13 hr NUDE eee ee E ee ee ee ee eee ee 14 oS ec MK a A E AT AE E E AE eee eee ee 14 2 ie NO E A eee eee re ATE 14 9 4 Forecasting Dalahce changes vary sian ietenins annii a tito ES Ea 14 9 5 Account balance reconciliation sncasinimiesatvestsdamnterniumetnian reenter tisertdiectedaeniue thats sacesrsatiernbvestinonectan 15 wO an acO TM OMe scissors en aetna nace eo oeraa sara domnesaee srtetei pies A A tcoeerne 16 9 7 Delete old WANSACHONS icccacisnssserevicued sates sovenusdseesenscnoyvesmrenvectacaatee civounarraeisebesousrisnenlextsewonsvens 16 98 ACCOUNT group CONTIGUIAUION iis cunsrtxiinsianigcnwsnnchlesimisaorvettaitesiis EE E N EE EE ET 16 10 Project Cent p ecssicsccassiccse dice smenesensarecatsestiessducinnenedatcnausadcnsisawssudeauterensstewudsawaunedsusaesnnesseusssesuaed 17 10 1 Create edit and delete Projects cccccceccececseceeseeeeeeeeeeeeeeeee eee ee eee eeeeeeeeee esata eeeeaeeetaeeeeaeseraeneees 18 10 2 View current balance Of the Project ccccceccecsececeeeeeeeeeee essen aa A 18 10 3 Prognosis of the project s balance changes On Selected date ccccccececseceeseeeeeeeeseeveeeetaeenteneeass 18 11 Planing CONC CM ssis n aa ES 18 11 1 Create scheduled transaction ssssssssrsrsrsrnrsrernrnrnrnrrrrarrrnrrrnr nrar trer SESEES ESSE EES ESGEEE EEE ES EEE EEE EEE ES 19 11 2 Create sched
24. Sync consists of two parts First part called desktop synchronization provider resides on user s desktop computer and works under control of Microsoft ActiveSync application Second part called device synchronization provider is located on a mobile device Note f Install Cash Organizer Sync after a desktop companion to prevent a configuration problem Warning Inesoft Cash Organizer Sync does not make backup copies of your Microsoft Money or Quicken file so make sure you have a reserve copy of your financial data before you start synchronization for the first time This will allow to learn the synchronizer safely and restore your previous data file if necessary tting tne synchronization properties When Inesoft Cash Organizer Sync is started for the first time it automatically opens Settings dialog In that dialog you can select which file and accounts to synchronize with and other synchronization options By default last used file is selected and all accounts are marked except closed ones After you confirm initial configuration by pressing OK button synchronization will start To open Inesoft Cash Organizer Sync settings perform the following steps l Open Microsoft ActiveSync window by double clicking on its icon in system tray or starting it from Start gt Programs menu Open Options dialog using the Microsoft ActiveSync menu Choose Cash Organizer item from the list Make sure it is in checked state what means Cash Orga
25. a ee ee ee 26 13 8 Set a date range for budget planning cccceceececeeeeceeceeeeeeeeeseeeeeeeeeeeeeeseteeeeeeeeetaeeeeenaetaeeeegeas 26 Ee ie Fe SUES A E A A aide E A I E EET E S 27 13 10 Exclude transactions from the DUCQet cccccececseeeeeeeeeeeeeeeseeeeeaeeeeeeeeaeeeeeeeeaesetetatentenetanaenetags 27 ToL UGG Ural a NnS TEDO eiaa a a E S EA NEE 27 13 12 Notification of a budget limit exceeding incites distances wsteninaivaaiawsnnuaniadd autindeanoutadiaaudubadsdeidtaleunaisnadiltvnnes 27 14 Report Cente csinos 27 L 22 60 0 ea E E E E EAE 28 14 2 Adjusting MTE cinasionnain naa a a a 28 M3 Selecting Merenn S TON ienna T EAE NAE 30 14 4 Process the report made cccccsceccessececeeceesecueseeerseeursecereeaueeeeenseueeeeerseeueeceensenunersesseenersesetes 31 14 4 1 Presentation form for the report selection caiiisudis dnatitnsvarsansdeevee sas wansanse denna a a ia 31 14 4 2 Changing filtration PAraMeters cccceccecscecseeeeeeseeeeeeeeeeaeeeeeeeeeeeeeeeaeeeeeeeeaeeeeeeaeeuteteaseetetags 32 14 4 3 View small sized elements ccceccececeec eee ee eee ee eee ee eens eee es ete ee eeA ES EEA ES SEES EEA EE SEES SEEE EE EEE EE EEE EE EE ES 32 14 4 4 Open a legend completely or partially ccccccccecsesecseeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeteeeeeeseteeeetgeas 33 14 4 5 Getting detailed information on the report s elements ccccecceseeseeeeeeeeeeeeeeeeaseeteeaeareeteeass 33 4o Creac an SU any I CO OVE paaaiaacr
26. ash Organizer s autofill function generates a new number when you enter a similar transaction 9 3 8 Mark Marks are used when reconciling the balance of your electronic amA marry rast 42 15 24 dD account with that of your real bank account using the account E re statement To select a mark press next to the mark field PLS ubeseieniou There are three types of marks Salary March nuan e Unreconciled transactions that are not included in WestPack eoun Cleared C the bank account balance or haven t been reconciled to category Salary the bank account aes My Work Reconciled R e t Cleared transactions that have cleared through the a eae oar Waid account but have not yet been reconciled on an account statement No 04 03 is Cleared C v 7 e Reconciled group of transactions with a total ee eu balance equal to that of the account statement Delete By default all new transactions are marked as Unreconciled You can use Void instead of any of the marks Transaction marked in this way will not affect the account balance Note The transaction s mark can be changed by tapping on its symbol in the transaction list view 9 3 9 Note You can use the Note field to enter additional information about the transaction You can enter your bank account number or more detailed information on the transaction s purpose etc E Note To initiate a new transaction in Today screen tap on New button and select Cash Orga
27. ata in a new Quicken or Money file Cancel e Save device data in a new Quicken or Money file in that case Save As dialog will be opened and Cash Organizer data will be saved in new Microsoft Money or Quicken file Use the Save as type drop down list to select a needed file format I nesoft Cash Organizer 05 Companion www inesoft com File name Finance adi Save as type Intuit talon file alt qat Note When you add new account on the mobile device it automatically appears in the list in checked state but when you delete account from mobile device it is just deselected from the list but physically not touched This feature safes your data from occasional deletion All changes to configuration can be cancelled by Cancel button To confirm settings change press OK the synchronization will start Family mode of operation It is possible to synchronize multiple mobile devices and a desktop computer Updates are correctly transferred between all devices Each mobile device partnership can have its own Cash Organizer Sync settings so you can have different account sets and even files on different devices Account sets can also overlap each other Note ActiveSync allows a handheld device to be synchronized with two desktop computers only but it s possible to create unlimited number of partnerships on one PC In that case each handheld device has own unique settings and Quicken or Microsoft Money data fil
28. blocked You will be forced to soft reset Note While typing a password pay your attention to the symbols register If you make a mistake your Pocket PC to renew the program If you want to cancel a password that you have set move to the settings mode and clear the Set Password checkbox Canceling the Set Password automatically cancels the Screen Saver Password function too When all adjustments are set press OK ug iIn 1 c Toda f i I IY ay Cash Organizer s Today plug in allows retrieval of information without launching the program and works in two modes 1 Account mode presents all accounts current balances and total summary 2 Scheduled transaction mode presents all planned transactions due today and transaction summary Cash Organizer protects your financial information from unauthorized access if password Is set Click on input area enter the password and push the SI button to gain access to your data You can block access and hide the information at anytime by pushing this button again buttons replacing each other switch between Account and Schedule modes Click on this button to hide show details v 37 I nesoft Cash Organizer 05 Companion www inesoft com Actions Quick selection of the accounts groups the balance shown will also change Select All Select All select all the accounts in the list Clear All deselect all the accounts in the ak list er Show Cl
29. c spice arty A Ta EAE DEE Rae 7 oS VANO ON ROC CSS a A T sacar AE E E 7 6 4 Dol need to backup Cash Organizer data if it is not my main database cccceceeceeeeeeeeeeteeneaees 8 7 GCOMMICTS resoluti n inin aA AAS ANA AARAA 8 Tic Category and Project levei pisen EEE ASTD etineneeet 8 Tel CANES ONN eraa EAEE E O E EE EEE E renders 8 Po Manen y UPO a T O E E S E 9 8 Getting started Cash Organizer ssssssss2222 555521011210n0nnnnnnnnnnnnnnnnnnnnn 9 8 1 Running the program for the first tiMe cccccececseeeeeeeeeeee eee eeeeeeeeeeeeeeeeeaeeeeeeeeaeeeeeeeeauteneeaeane nes 9 De POIO aa a A E E EA A 10 8 3 Menus and pop up WINdOWS ssssssssrerersrsrsrrrrrrnrrrerererororrtrt rororo rtnn ESAS EEA EE ESA EE EEG SH SSE EE EEE EE EEE EEEEEES 10 oA PED Sy SM a E ate tise saci oct pected nein te tain nee ca eats canes 11 9 PACCOUNU Cen e aac casceracsnreuvencecesecucwncuasscnndaa a ai E i 11 o Aea C OE MO E e a e a A manure 12 9 2 Entering a new transaction esssssrsrrrersnrnrnrrnrnrntrnrnrnt rttr rtta tr nrn SASH SEO EA SASH EASE SE SEO EASE SH HEE E NESE EES 12 2 Fo Ma r Ta sy 61800 0 010 to tnnt rnrn trnu ntr nrn EANEEEEEEPEEEEEEEEEEEEEEEEEEEEEEEE EEEE EEEn 12 ide DeO aaae a casein sassa aa cence ane eaeeiecasieata E E E A EE 13 Aoa DA eE ee E EE E E eee EEE E EE ee ere 13 Loo AOUE a E E E eeeseaee cen erase scenes 13 FP L TO o tt ee E ee ee E er ee E ee errr ee 13 O20 PO Gaia ecr T
30. ccounts showing Various forms of monetary assets cash bank account credit card etc Names of your employees to whom you are supposed to transfer salaries Names of the companies you deal with etc Total 2 670 00 SEEUU IE Prue pes Desc ISA credit card Currency USD Mote 1234 5678 9012 3456 To open an account in the list tap on its name twice or use hardware Enter button Menus and buttons available in this mode New Account Creates new account Edit Account Edits selected account Delete Account Deletes selected account Reconcile Opens reconciliation tool window Import QIF Imports data from a QIF file Export Opens data export window Config Account Group Opens account group configuration window Delete Old transactions Opens tool for deleting old transactions Show hide Account Property window A Find Find Next transaction Account balance report ME ig ES I nesoft Cash Organizer 05 Companion www inesoft com E Notification flag informs you about due scheduled transactions and exceeded minimum balance Tap on it to see detailed info Note To remove closed account from the list highlight it select the Actions Edit Account menu item and mark the Closed Hidden checkbox 9 1 Single account mode EE The account balance is determined by the total of all receipts and expenditures plus any initial funds A transacti
31. company etc Usually it is presented in the form of a bar graph Account Balances this kind or report allows showing balance dynamics for each of the accounts selected by the filter and for all the accounts together Profit and Loss Statement report is a comparison between receipt and expenditure values 30 www inesoft com Without Scheduler Show in 3D BY Color Use Patterns Show X Gricline Show Y Gricline Only Scheduler jae Cash Organizer s2 19 55 ok 01 05 04 Through 31 05 04eaith Schedule Note To cancel the filter parameters use Tools Reset Filter menu The program s default filter settings will be restored hoe Oe ho bon On Oo ho be I nesoft Cash Organizer 05 Companion www inesoft com Income amp Expense Category is a report showing the distribution of receipts and expenditures among the categories Monthly Income amp Expense Categories is a report showing monthly ratio of receipts and expenditures in all the categories selected by the filter Project Report is a report showing distribution of receipts and expenditures between the projects Monthly Project shows the ratio of receipts and expenditures in all the projects selected by the filter Transaction Report is a list including all the transactions selected by Srsincing pusnere ip ecm j We OS 05 04 Salary For June 2004 1 000 00 the filter a eT ar 450 00 e 03 05 04 Salary For Junefeoo4 100 00
32. d amount will appear in the list of the registered transactions In the list of the scheduled transaction there will remain a transaction for the amount equal to difference between the scheduled amount and the actual amount of the performed transaction DP s I nesoft Cash Organizer 05 Companion www inesoft com tegory center Categories allow sorting your income and expenses into meaningful 9 Cash Organizer 1748 amp groups The program contains a default list of categories you can Ww use for classification of your transactions You can create your own Account Project Planner EENI Budget Report Back categories and delete unneeded ones Category Center l l l l l H Adwertising Expense Like projects categories can contain subcategories Usage of E Auto Expense subcategories allows dividing major categories into less significant ee ones For example Car category can contain such subcategories H Bad Expense T ee nou HT Ha Bank Charges Expense as Service Petrol Repair etc Canada Pension Plan Erpense i Car amp Truck Expense ioe Charity Expense oe Child Care Expense vs Clothing Expense Pee Commissions Expense E l T T alalu EDZE kateno y Prue ree Category Service Sucategory of Auto Type Expense Mew Tools Actions a 2e 12 1 Create and edit category O SF To create edit and delete categories select Category tab To create a new category press New or select the
33. de us with the following information The product version Desktop financial manager name and version Mobile device model Description of the problem and the circumstances under which it occurred Warning messages displayed if applicable 40
34. e Unlocking Code by registering Product ID This number is indicated in the corresponding WoUr copy oF program at ww inesork com line of the registration window To register your copy and remove the time limitation run Cash Organizer on your handheld device open Tools Register menu enter the Registration Key delivered by Inesoft Company in the alle ic appropriate fields and click the OK button pagpag o lfe IF l 3 Synchronization introduction Inesoft Cash Organizer 05 Companion has a synchronization provider software plug in for Microsoft ActiveSync It is intended for continuous exchange of financial data between desktop computer Intuit Quicken or Microsoft Money applications and mobile device Inesoft Cash Organizer application Cash Organizer synchronization tool enables to I nesoft Cash Organizer 05 Companion www inesoft com Transfer financial information accounts transactions including split details categories and projects Currencies and its exchange rates from desktop computer to mobile device and from mobile device to desktop computer Update your desktop data file with changes made on the go in mobile device and vice versa Instantly synchronize all changes while your device is connected to desktop computer this function requires that you close Quicken after making changes Resolve conflicts when the same item Is changed in the desktop and mobile device Inesoft Cash Organizer
35. e to synchronize with b Syncnronization now does it work 6 1 Selecting a desktop companion eee Cash Organizer Sync enables to switch between synchronization with Quicken or Microsoft Money without a need to reinstall software however you can synchronize your data simultaneously with only one Quicken of Microsoft Money file To change data file open Cash Organizer Sync settings and select a file or create new one 6 2 Safety of synchronization Ce Cash Organizer Sync synchronizes data using temporary files and in case of any error or interruption your Original data file will be intact 6 3 Synchronization process RL In daily use the synchronizer needs a little time to find out the changes you made to both databases and synchronize your data but if you perform your first synchronization it might take quite a Status Writing data to Cash Organizer while especially if you transfer data from PC to handheld device If the following dialog appears on PDA screen you may Applying transaction changes 31 5256 disconnect it the data was already exchanged and copied to your handheld device and Cash Organizer Sync can continue MB _ s sd synchronization without a need to be connected to PC Inesoft Cash Organizer Sync Notice Device may be disconnected I nesoft Cash Organizer 05 Companion www inesoft com 6 4 Dol need to backup Cash Organizer data if it is not my main database Cash Organizer has a
36. ect highlight it and open the Actions Edit Budget Group Description menu item You will see a window similar to that for a new budget creation Make changes and press OK 13 6 Delete the budget group a To delete a budget highlight it and open the Actions Delete Budget Group menu item You will see a warning message select Yes to delete the budget or No to cancel deletion 13 7 Set the category limits Setting limits for receipts and expenditures for each of the categories is one of the most important steps in the budget planning The total limit of the budget is the total amount of receipts and expenditures of all categories assigned to that budget To set limits for receipts or expenditures by category highlight a budget category and open the Actions Edit Category Limit menu item You can set two types of the receipts and expenditures limits in the tm fe Tn E ooo budget constant value of the receipts expenditures per month or arene e eE different values for different months Recurring Limit ee month Custom Limit To set constant value of the expenditures receipts per month Jn s uy Pood select Recurring Limit and enter the fixed amount in the monthly F iv Y sepo s agpo is budget in the currency units by default The program will mar oo sept aan 4 automatically recognize if this amount is for receipts or srpa fs ot pm s expenditures based upon the category s description may Doo novo
37. ects Projects designed in the way shown in the picture will allow you Hv My Work sone to create separate budgets for all contracts the same categories i of transactions will be separated on entering each level and get an overview of your whole financial situation Due to the fact that groups could be built on two parameters project and category your budget management is under complete control Listed below are the main principles of a budget s operation The program allows the simultaneously use of two kinds of budget groups Each transaction can only be assigned to one budget group The program uses the following hierarchy when filtering transactions a Subprojects b Projects c Subcategories d Categories One category could be used once in groups built on categories and several times in groups built on projects and categories 13 2 Create new budget group E To create a new budget group press New or select the Cash Organizer 4 21 57 Actions New Budget Group menu item The following window will be opened Budget Group Description Enter the budget s name into the Budget Group Description Doo y O field and choose a project from drop down list if the budget PE should be built on project and categories Press OK to save it Any Projects 1 Project To edit an existing budget highlight it first and select the OOO H Actions Edit Budget Group Description menu item A similar window will be opened make you
38. ed transaction How to register a scheduled transaction in parts 11 1 Create scheduled transaction A scheduled single transaction is a transaction which will be pae m ti Ears 0 performed only once for example you are planning to buy a new computer for your office in a month To set a scheduled Eais sel single transaction switch to the Planning Center mode and Auto press New Then adjust the attributes of the scheduled 01 06 04 100 00 USD transaction which are similar to the attributes of the current Account Any Account transaction Category AUH Service cs Project Auto E After you have adjusted all the attributes press OK a ee a Mo is Unreconciled Mote 11 2 Create scheduled repeating transaction Repeating transactions take place at certain regular intervals i m q 4 52 ok for example you pay for your Internet Service every month To set a scheduled repeating transaction switch to the planning SSUM mode and press New Set all the attributes as you would for a Repeat Every day single scheduled transaction Then select Feret tab Number of entries 2 Specify the periodicity of the scheduled transaction in the en ee Pays Buea Repeat field Press in the upper line and select one of the _ Enter this into my variants of the scheduled transaction s periodicity from the account automatically menu Group Without Group Then specify in the next line if the scheduled transact
39. ey 500 00 To show the columns headers of the transaction list on the screen select Show the header of list Also in the Visible columns section mark the checkboxes next to columns to be shown in the transaction list Date date of the transaction Two line display displays all transaction properties except Note and Contact in two line table Description name of the transaction No number of the transaction Amount amount of the transaction Balance balance of the account considering all the preceding transactions Note user s notes Contact contacts concerning the transaction www inesoft com ae Cash Organizer a 6 10 ok Font Size a Large i Mid EA Small visible Columns Show the header of list Date cy Default date Format Other ddd MMjdd Two line display Mote Description Contact Mo Category iProject Amount Balance System Preferences Use both and as decimal symbol view All Scheduled Trans to Account Currencies Password WIE E Category Project category and project of the transaction By selecting the function Use both and as decimal symbol you ll be able to enter the amount of the transaction using both and If you haven t selected the function the computer will only correctly recognize This means that will be ignored for instance 7 00 will be recognized as 700 By selecting View A
40. further processing please see the Report Center section 13 12 Notification of a budget limit exceeding The program will automatically notify you in any mode if a budget limit Budget alarm Is exceeded in one of the categories after you have registered a new arfaoved 3105704 wiht Schedis transaction You will see a message of the budget limit exceeded including the name of the corresponding category Getting such information will enable you to make quick decisions on your finance management Contract 2 My Work Contract 2 Travel Oyerflow 5 This icon in Budget Center notifies you of budget limit exceeded Tap on it to get detailed information In the domain of finance it is often necessary to make a report Such a report when made correctly allows the retrieving the required information in an easy to understand form From this chapter you will learn xA s I nesoft Cash Organizer 05 Companion www inesoft com How to make financial reports i How to adjust a filter l i 3 fw i Le How to choose the report presentation form et etna Back How to get detailed information on the report just produced oo gi Net Worth Ane a How to save the report Vel ork MOni Dase ont account z How to transfer data into other programs Daan Te oS i Account Balances How to save time with My Reports mode How to save time with My Reports mode B peer How to print out a report Wl Profit and Loss State
41. he project mode and the account mode is the absence of the Scheduled Balance line That is why you can t get final data on the project s expected balance by the selected date you can only get data on its expected changing Planning center There are some differences between scheduled transactions and registered ones 18 I nesoft Cash Organizer 05 Companion www inesoft com 1 A scheduled transaction can t be completely guaranteed You can only expect its performance with a certain probability on selected date It can actually be performed at another time performed partially or not performed at all 2 Scheduled transaction can be either single or repeating In the transaction lists of accounts and projects scheduled transactions are marked with red font In the account mode scheduled transactions of the current account are in bold type Scheduled transactions related to other accounts are in regular type they are shown on the screen in accordance with the program settings In the project mode only scheduled transactions related to the current project are visible From this chapter you will learn the general principles of financial scheduling in the Planning Center mode How to create a scheduled transaction How to create a scheduled repeating transaction How to group scheduled transactions How to use templates How to make the program remind you of scheduled transactions How to forecast How to deactivate a schedul
42. ice data will be replaced Select an Intuit Quicken or MS Money file to synchronize C Documents and Settings tw asui y Docum Create Hew f Synchronize all transactions for the accounts selected below C Synchronize only the last of transactions for the accounts listed below Name Type Cash Bank VISA credit card Bank WestPack Bank Customer Invoices Business Head Only Sales Tar Business Head Only OF Cancel Depending of the data amount you have you can choose to synchronize All transactions or only those which are not older than specified number of weeks This option is useful if you don t want to have all your old records on mobile device Although it may shorten first synchronization time it also limits deepness of your mobile reports The last option you can configure in Cash Organizer Sync is account set that will be synchronized with mobile device Only marked accounts in the list will be synchronized If you select to synchronize your data with existing Microsoft Money or Quicken file and your Cash Organizer data file is not empty you ll see a warning message You have two options e Replace device data in that case your Cash Organizer database will be erased and new data from Microsoft Money or Quicken file will be uploaded to your device Confirm operation Your mobile device contains data What would you like to do f Replace device data f Save device d
43. ion should CUutOOk MA Create Appointment be entered repeatedly Ongoing entry or it has finite number of entries Number of entries For example your salary payment is a scheduled transaction that can be performed without an end but a loan payment is a scheduled transaction limited to a certain number of payments When selecting Number 19 I nesoft Cash Organizer 05 Companion www inesoft com of entries specify how many times the scheduled transaction is supposed to be entered After you have finished press OK button 11 3 Scheduled transaction groups This function makes navigation easier and allows forecasting for specific tr s 9 groups of scheduled transactions For example you can separate a F E Account Project Planner Category Budget Report Back business and private transactions based upon the transactions purpose To create a new group select the Actions Create Group menu item Ly and type its name Scheduled transactions could be assigned to a group during registering Repeat tab or you can highlight a transaction in the list and use the tap amp hold technique to open a pop up menu Car payments House Repairs Create Group Change Group Description Delete Group When a group Is selected only its transactions appear in the list and forecasting is available for that group only Select All Schedulers to return to all transactions list Note The Delete Group function does not
44. ist select it and press Del To avoid accidental deletion of the currency from the list the program will ask for your confirmation The Edit button allows changing a symbol that will represent the currency in the transaction list To select a default currency highlight it and press Set As Default button Every time you enter a new transfer between accounts using different currencies Cash Organizer automatically opens an exchange rate confirmation window and saves those values in the exchange rate history table Press the Set Exchange Rate button to open it Select the From Currency and To Currency you want to see exchange rates between This mode allows you to Add Delete and Edit as well as to Clear History of exchange rates between selected currencies 35 f 23 14 ae Cash Organizer Eurrencties US Dollar 05D Default British Pound GBP p Euro EUR eu Set Exchange Rate Currencies Password view Fom Currency JUS Dollar USC Euro EUR To Currency 11 05 04 12 05 04 13 05 04 09 05 04 I nesoft Cash Organizer 05 Companion 15 2 Screen view Pn To adjust screen view settings select the View tab Select the font size in the transaction list Large Middle or Small font The text of the list will be of the selected size Large font 04 29 Same extra money 500 00 uses Clear Type Mid font V 0429 Same extra money 500 00 Small font T H29 Same extra mon
45. ll Scheduled Trans to Account you will be able to view in the account mode all the scheduled transactions If you have not selected the function only scheduled transactions related to the current account will be shown in the list 15 3 Password C You can protect your information from unauthorized access by setting a password For this purpose select the Password tab If you want to set a password select the function Set Password Then enter your password a sequence of any symbols you like in the field Input New Password To confirm your password enter it in the field Repeat New Password All the symbols you enter will be shown as You will be asked to enter your password each time you run the program You can also set the time upon which your Pocket PC switches into a password protected mode if no operation was performed by the program during this time Select the Screen Saver Password function and set the interval at the end of which 36 ine Cash Organizer of 01 48 tak Password Set Password Password Password Screen Saver Password minute s Currencies Password view I nesoft Cash Organizer 05 Companion www inesoft com this function will be activated At the end of the selected time the computer will switch into a password protected mode Upon attempting to continue working with the program you will be asked for a password three times while entering the password the program will be
46. ment Mani CoE ano oss Income amp Expense Category ir Sutter DOTE ang EXPONSE ot Categories Monthly Income amp Expense ida Lategories Want Tane amp EXPENSE basea an Categories From 01 05 04 to 31 05 04 Y Dates w Tools FA 2 14 1 Reporting To make a report select the Report tab You will see a list of predefined forms and several buttons for adjusting settings of the report Select a form date range and press button The report will appear on the screen 14 2 Adjusting filter O Usage of a filter allows determining what transactions are to be considered while making a report To adjust a filter press the button You will see a window that allows adjusting parameters of the filter Select a filter group from the drop down list Select Date to set a date range You can set the dates using 19 50 the built in calendar or press the E button to select a predefined period E Without Scheduler From JOl0S 2004 Y To Sif05 2004 Ea By selecting Accounts Categories or Projects you can indicate to what accounts categories or projects the transactions to be used in the report are related Group to Main Category Projects function allows to hide sub categories and sub projects on graphic reports main categories and projects show total sum 28 I nesoft Cash Organizer 05 Companion www inesoft com Without Planner Without Planner gt Group to Main Category Actions Group
47. ng the slider along it you may view the whole legend There is an icon f above the scroll bar By pressing it you can open the whole legend on the screen part of the screen containing the graph will become smaller After opening of the legend on the screen the icon appears above the legend to the right By pressing the icon you can return to the initial presentation complete image of the graph and partial presentation of the legend 14 4 5 Getting detailed information on the report s elements While viewing the graphic report you may need detailed information on some elements of the report for example amount of receipts or expenditures of the category in the report like Income amp Expense Category account balance for the selected date in the report Account Balances etc Office Expenses 300 00 7 13 Wiew Report You may get the required information by tapping on the corresponding element of the report A context menu containing the required information will appear 14 4 6 Create an auxiliary report If necessary you may get additional information on an element of the report not only in the form of a table but also in the form of an auxiliary report For such purpose select the corresponding element of the graphic report and select the command View Report in the context menu You may also create an auxiliary report by double clicking the element of the graphic report which you are interested in The type of the
48. nge assigned project 2 15 23 3 colt or Back Contract 1 y Work BO BO Po 300 00 4300 00 27 150 00 Advertising Contract 2 My Work Advertising OAice Expenses Trawel BO 4300 00 105 41050 00 Aal o i om y Actual 42 450 00 76 PmigeEPPENT x lt Category Advertising Actual 4800 00 66 including 400 00 33 From scheduler Budget 1 200 00 New Tools Actions 2 1 Built on categories only This is a simplified kind of budget groups Transactions will be distributed to budget groups by categories 2 Built on projects and categories This kind of groups allows much more possibilities in building budget transactions are distributed by projects and categories In reality budgets built only on categories rarely suits for business planning Each company could have several offices divisions contracts that need their own budget allocation The different units often use the Same categories of transactions and the situation becomes complicated How do you take control in a simply way and build good budget Correctly designed projects could significantly relieve that problem that faces US 24 I nesoft Cash Organizer 05 Companion www inesoft com For example a company gets two similar contracts To make two separate budgets for each of the contracts all that is required is to create projects Contract 1 and Contract 2 and build two groups on these proj
49. nizer 9 4 Forecasting balance changes To evaluate balance changes set the prognosis date in the Forecast field account WestPack USC and if you have scheduled transactions assigned to that account the notification flag will appear next to the account name Tap on the flag to open a table containing the prognosis of the account balance changes Amount 900 00 Balance 5 330 00 Scheduled 04 06 04 Account active account Scheduled selected prognosis date Amount sum of all scheduled transactions by the selected date Balance expected balance of the account taking into By Projects consideration all current and scheduled transactions to be My Work Contract 2 900 00 performed by the selected date Ponce Le By Categories By Projects By Contacts distribution of dhn Brown 900 00 scheduled transactions between projects categories and contacts respectively By Categories Salary 900 00 Ide I nesoft Cash Organizer 05 Companion 9 5 Account balance reconciliation tS It Is recommended that you periodically compare once a month the balance of your electronic account with your real bank account To do this you need your bank account statement To start the www inesoft com fl Cash Organizer d 01 49 ok Balance WestPack USD reconciling process of your account balance select the required Senen Date 12 07 2004 account and open Actions Reconcile Account menu Starting Balance 2 500
50. nizer Sync is enabled In opposite case check Cash Organizer item press OK and open Options dialog again Click Settings button to open Inesoft Cash Organizer Settings dialog Options Sync Options Schedule Rules Desktop To synchronize a type of information select its check box To stop synchronization clear the check box Mobile Device gt Calendar w 5 Contacts cca Oe Pocket Access OT Inbox jA Settings T i wl EE Notes I Synchronize mobile device clock upon connecting a To enable disable or modify synchronization with a server 4 connect your device canal I nesoft Cash Organizer 05 Companion Using Settings dialog you can choose Microsoft Money or Quicken file you want to synchronize your Cash Organizer data with Press Browse button and select a file if you would like to upload your existing Microsoft Money or Quicken file to mobile device this process will delete your Cash Organizer file Press Create New button if you would like to transfer your Cash Organizer data to new Microsoft Money or Quicken file this process creates new file on your desktop computer Note If a password protected file was selected you will be prompted for password Provided password is saved for future use in safe encrypted form www inesoft com Cash Organizer 5ync Settings lnesoft Cash Organizer 05 Syne 6 0 5040 Synchronization state Dev
51. not forget to backup your data before restoring 17 3 Resetting the database tS If you want to create a new database it is necessary to clear the existing one To clear the database select Tools File Reset Database The existing database will be deleted and the program will be closed All unsaved data will be lost After you run the program again you can start creating a new database The program will work like for the first time it will offer to create your first account etc If necessary you can use the existing database stored in an archive data file 17 4 Data exchange with other applications r Cash Organizer allows sharing financial data with other programs 17 4 1 Data export You can export your financial data created in Cash Organizer to paed Nie 42 00 29 0h other applications Quicken MS Money MS Excel and MS Word for further processing To export the data switch to the Account Export WestPack Center mode highlight an account you are going to export and Frem To 10 05 2004 _ 6 select the Actions Export menu item You can export data Format SN aterm e related either to the current account or to all accounts Poma tae ONR eel peer e In the fields From and To set the period for which L n i data should be exported _ Export All Accounts File Mame My Documents WestPack gif Select export data format in the Format field in accordance with which program you re going to u
52. on Duplicate Duplicate selected transaction Move to Account Add to Planner w Included in Budget Import OFF Export Opens data import window Opens data export window Edit Account Reconcile Account Opens account properties Delete Old transactions Opens account reconciliation window Move selected transaction to another account Creates scheduled transaction based on the selected one Excludes Includes selected transaction in budget Opens the tool for deleting old transactions Projects allow you to classify your financial operations by types of activity which helps you obtain more detailed information on the distribution of your receipts and expenses Using projects enables you to evaluate deals profitability of your affiliates or your activity domains business trip results and so on Examples of projects Contract 15 e Trip to New York Deal with X company To get even more detailed information you can enter several subprojects inside each of the projects For instance Business Trips project can contain subprojects corresponding to different trips London February 2005 New York 2005 etc In this chapter you ll learn the basic principles of working in the project mode How to create edit and delete projects How to view the current balance of the project How to predict the project balance changes 17 Te Y Project Cen
53. on as Internet month 3 year month 1 year two arithmetic operations 3 and 1 will be performed for the parameter As a result the name of the transaction will be Internet March 2005 March 2005 Note Sometimes for example in order to make the search easier you may wish to save scheduled repeating transactions with the same name In this case you can use keywords in Note field to specify the transaction s date 11 5 Scheduled transaction reminder Sometimes you may wish to have the program remind you of Pesii Organizer upcoming scheduled transactions This will allow you to not forget about expected receipts and expenditures and plan your Scheduler te financial activity accordingly You may select how many days in Repeat Every day advance you should be notified of the scheduled transaction and E E E Ss if it should be entered into the account automatically For this purpose select Repeat tab when creating the scheduled rompos o Aer eanan transaction Enter this into my account automatically Enter into the Remind field for how many days in advance you Group Without Group would like to get a reminder of the scheduled transaction Mark the Enter this into my account automatically if you want the SU tlogk bA Create Appointment scheduled transaction to be entered at the specified date Cancel automatically re Each time you run the program you will see a message containing the list of all the
54. on is a basic financial operation of money receipt or expenditure as well as money transfers from one account to another There are three types of transactions Simple transaction Compound transaction split Transfer 9 2 Entering a new transaction ae To initiate a new transaction select New in Account Center or nte SSS ya single account mode An appropriate window will be opened As soon as you start typing in the Description field Cash Organizer will guess what you will type based upon previously entered items in all accounts entered amount category and project assignment Cash Organizer also allows making compound transactions splits A split is a transaction where you break up a transaction into parts For example if you are recording your paycheck but this month you also got a bonus you can make that a single transaction with two parts 9 3 Transaction attributes ae Each transaction contains certain attributes that allow you to classifying your various characteristics Notification flag Account selection r i Cash Organi ter 42ins7 amp a a Tie Project Plan dorr Budget Report Back Transaction filter WestPack USD fll LL Description amount Balance Ta Registered transaction list 3 500 00 20 00 3 480 00 50 00 3 430 00 1 000 00 4 420 00 s 05 05 Dining v DIDS Recreation s D805 Salary For June 2004 Scheduled transaction li
55. original report defines the type of the auxiliary report Type of the original report Type of the auxiliary report After you have viewed the auxiliary report press OK to get back to the original report 14 5 Save report to file Pll Eee You can use your report in other programs graphic editors text MEM TTET processors spreadsheets and HTML editors For these purposes you Income amp Expense Category must save a report to file 01 05 04 Through 31 05 04 When a report is created select the Tools Save As menu item and indicate the file type depending on how you re going to use it in the future Customize Graph if you re going to you the report as a graphic object e Pocket Excel to save the report in the form of an electronic worksheet HTML if you re going to use the report for working in the Internet Text to save the report as a text file Save report Copy to Clipboard Saye As 33 I nesoft Cash Organizer 05 Companion www inesoft com Then type file s name select its location and press OK to save the file 14 6 Transfer data into other programs E Financial data graphic and text may be easily transferred directly into other application To do this create a report and switch to the required presentation Select Tools Copy to Clipboard and use the Paste function of the target application 14 7 My Reports mode E My Reports mode allows saving often used reports and its Pael R
56. osed Hidden Accounts Show Closed Hidden Accounts changes Oo hidden accounts visibility WestPack Cards Account Set Name activates selected account set To activate deactivate the plug in 1 Select Start Settings Today Items 2 Mark or clear Cash Organizer s plug in checkbox 17 Working with data When using the program it is very important to ensure security of the database and the data s ability to be used by other programs From this chapter you will learn How to create an archive data file How to restore financial data from a backup file How to clean up a financial database How to perform data exchange between Cash Organizer and other programs 17 1 Create and renew archive data file i Storage of information in archive data files allows you to Ensure information safety Work with different databases each of them is kept in a separate file View history of your financial state changes in the past using the previously saved databases At the first saving the program creates an archive data file at pam Zem ETE 4 12 28 0D future savings you can either create a new archive data file or E renew the existing one To create renew the archive data file select Tools File Backup Backup data to file Backup files guarantee that your Financial data is sare To create a new archive data file press the Browse button First File Storage Card My Documents Bac adjust
57. ow to add categories to group How to remove categories from group How to delete budget group How to set category limits How to set a date range for budget planning How to view the results How to exclude transactions from the budget How to create a transaction report How to set exceeded limits notifications 13 1 General principles O Budget planning is the main task of financial activity A budget planned correctly will let you know exactly how much money is at your disposal and how much you can spend for certain purposes for purchasing of new equipment for your company to repair your house and so on Select the categories receipts expenditures and projects which you are going to include in your budget and evaluate the approximate amount of receipts and expenditures for each of the categories You can plan you budget by presenting it in the form of a table When analyzing the budget it is very important to compare the planned receipts and expenditures with actual ones That is why there are four figures in the category s line which allow evaluation of your budget efficiency actual balance planned balance difference between them and percent of consumption You are supposed to enter values of the planned budget only the actual balance and the difference will be calculated based on the actual receipts and expenditures Cash Organizer allows creating budget groups in two ways How to rename budget group or cha
58. r You will learn How to run the program and create your first account The different program modes e How to use the Help system of the program 8 1 Running the program for the first time To run the program go to Start gt Programs and tap on the Cash Organizer s icon per When running the program for the first time it will prompt you to create your first account or restore your financial data from a Cash Organizer backup file Press Create button to create your first account Type the account name in the Description field the program ie 421216 will use this name for account processing i Create new account Description Select a currency name from the Currency drop down list iah aa which will be used as the primary one for this account WestPack m7 Cc cD ri Z 4 Enter an initial account balance optional in the Opening WS Dollar USC Balance field This value will be added to the total account Opening Balance Minimum Balance ae I EEN Mote Enter a Mirm Balance if notification is needed when the Accout 123 456 729 gt current account s balance drops below this value In the Note field you can enter an account description for example a bank account number credit card number etc When the account description Is finished click OK button The program is ready for use I nesoft Cash Organizer 05 Companion www inesoft com 8 2 Program modes ai Cash Organizer ha
59. r changes and save them by pressing the OK button 13 3 Add new category to the budget After creating a new budget you should insert some categories into it TO fi EE 422216 0D add new categories highlight the required budget group and select the fepreteyrenypi Actions Add Del Categories to Group menu item Contract 2 My Actions C Wages amp Job Credits i wm E Categori You will see the list of categories on the screen Mark those you are going El Advertising to include in the budget or clear the marks next to those categories you a O Auto are going to exclude To make the process easier use the Actions L Fuel menu You can mark all the receipt and expenditure categories and a transfers at once or clear all subcategories On having specified the C Bank Charges categories to be included in the budget press OK C Canada Pension Plan Car amp Truck Charity C Child Care recalculate your budget since the program does not do it Slat automatically l Note Press the MESS button each time it appears on the screen to 25 I nesoft Cash Organizer 05 Companion www inesoft com 13 4 Delete category from the budget If you want to delete a category from the budget highlight its name and select the Actions Delete Category from Group menu item 13 5 Rename budget or change assigned project If for some reason you wish to change the name of an existing budget or assigned proj
60. s six modes corresponding to the different functions performed Account Center allows adding editing and deleting accounts as well as entering new ets transactions importing and exporting QIF files and reconciling accounts statements Notification of scheduled transactions when they come due will occur in this mode as well w _ Project Center controls receipts and expenditures for each project You can see all related transactions and balances Planner Center allows registering scheduled transactions single and repeating and forecasting Category Center allows you to add edit and delete categories Budget Center lets you plan your budget based on categories and projects as well as forecasting spending Report Center lets you display financial information in graphical and text mode export it to a file or make a printout without needing to use a desktop computer To switch between modes tap on the appropriate icon j Note b button returns you to the previous view 8 3 Menus and pop up windows Tools menu Register Cash Organizer Opens Cash Organizer registration window Find Opens search dialog Find Next Starts searching for next item File Options Opens Cash Organizer options window Help Opens Cash Organizer help system Closes the program Opens About window About Data backup tool BackUp Data restore tool Restore Deletes all financial data Reset Database
61. scheduled transaction for which the reminder is required In the account and project modes transactions lists all the scheduled transactions for which the reminder is required will be listed they are marked with a grey font and followed with L Additionally you may mark the Create Appointment checkbox to create an appointment in Outlook database it will be based on Cash Organizer transaction properties including periodicity J I nesoft Cash Organizer 05 Companion www inesoft com 11 6 Prognosis of scheduled transactions ao When analyzing financial operations prognosis of all the receipts and ay Scheduled Transactions expenditures by any specified date is a very important step In the Schtected asad planning mode you can evaluate the amount of planned receipts and expenditures for all the transactions scheduled irrespective of which account or project they relate to To get a prognosis based on scheduled Amount 900 00 By Accounts transactions switch to the planning mode enter the Forecast date and wWestPack USD 1 000 00 Cash USD 4100 00 press this flag will not appear if there are no scheduled transactions due up to the selected date You ll see a table containing information on By categories the amount of the scheduled receipts and expenditures Gubo Service 4100 00 All Scheduled Transactions or scheduled transaction Salary 1 000 00 group By Projects Scheduled forecasting date
62. se for further data processing Format Program Select the format of the date presentation in the Format Date field In the Decimal field select or as a decimal symbol 30 I nesoft Cash Organizer 05 Companion www inesoft com Mark the MS Money Quicken 98 Date Format checkbox if you re going to export the data into the versions of MS Money Quicken etc released in 1998 or earlier Mark Export All Accounts checkbox if you want to export all of your accounts if the field is not marked only the current account will be exported In the File Name field select the folder where the exported file s will be created Enter the address manually or select the folder using the Browse button After you have adjusted all the parameters for the data exporting press OK 17 4 2 Data import Cash Organizer allows you to import financial data from qif files Supported by the most financial managers like MS Money Quicken etc Switch to an account you are going to import data to and select the Actions Import QIF menu item You will see a list of all qif files To start importing tap on required file 18 Technical support All users of the program are provided with technical support We will answer all your questions and listen to your wishes Please visit the FAQ section at http www inesoft com or contact the Inesoft Support Team at support inesoft com When contacting the Support Team please provi
63. st otal Balance p4 430 00 Transfer Fri 30 April 2004 4500 00 to Cash pa i fe E Forecast date selection Total balance amp reconciliation info 1410 ok Transaction lt Description gt i 11 05 04 0 00 JSO It also remembers the last Account WestPack USO Category Project Contact Na is Unreconciled Mote me receipts and expenditures by oe ee I nesoft Cash Organizer 05 Companion www inesoft com 9 3 1 Description A transaction s description is the attribute displayed in the transaction list You should be use a description the can be easily recognized in the transaction list For example you can use Hotel to describe a transaction for a hotel room payment It is desirable that the description not be too long as the entire length of long descriptions can t be seen on the screen due to insufficient width of the column A description that is not shown in its entirety ends with dots For example in the transaction list instead of Salary for January 2005 you will see Salary for Jan 9 3 2 Date Transaction date shows the actual date the transaction was recorded This information is very useful as it allows tracing the balance changes over the course of time To set the date of the transaction select next to the date field by default the field will be filled with the current date The calendar for the current month will appear on the screen If you want to change the
64. svcanvetan niin caacaset a eaeanavaniat unt aa riceaesad teh ea eae een nanenends 33 14 5 Save report C0 Cicanstonnsvssorernororvs mnvieeasieacsieenerteauiimnnniansbieretrnte renneri nisar iisa ririri ironiei 33 146 Transter data nto other DrogialnS srsriasieirirri dastidan in deiae DnE E A E AT A i 34 L MRED OE ae a AE A E E E E E E AT 34 o PE sate E E E E A E A E E E E E A E EE EA 34 15 Pr gram SORUINGS sssri ane EA EEEa aaa aaa aE veuesuusaeceseesseness 35 L CUT NE eee ee E A E E E EE eee 35 P ENN a E E E E E A 36 TDD Pa SW Ol Cig on a a E E E E E shies veonee 36 16 TGV PUG IM eE EEE EE EEE ENEE Ea 37 L7 WORKING With Galle eicsicsdiccsescnicedecsniceseuacdans iawesenvamusedeeessesicwcsnestadanseuesdeansustnsssieaieiinsewessesesnednds 38 17 1 Create and renew archive data file ccccccecceceeseceeeeeeee eee ee eee ee eee ee eee ee eee eeeee essen eeetaeeeeaeeeeaeeeeggas 38 17 2 Restoring existing archive data Tile saiG anne Sores vesvusasniavcannscsadstunssivanauesuxaacncteseudenatsaautdererta enous 39 17 3 ReSetting the AataDAaSe cccccececceceeeeeee eee aa ES EEA ESSE ES EEE ESSE EEE EE EEE EES 39 17 4 Data exchange with other applications cccccccsscscecssseccceeseeeeeceusuesauunueveusersueeaeuaueveueerseneaeunes 39 AT Dale eO erorri rre E EO Eeer iner iT orion 39 aA Don DO e E E E E T A 40 18 TECHNICAL SUPPONE sicitiswsccctnevsecessnencusetsnnedsvicsansenudwundumertuseienwineuicduatassalsensunehanicusncniniiandreniaueraNs 40
65. ter Project Description fo ha Contract 2 Travels 41 500 00 Low Lingssimned to ioe Business 4700 00 A Family Tee oe Project House Repairs Subproject of My Home Amount 300 00 I nesoft Cash Organizer 05 Companion www inesoft com 10 1 Create edit and delete projects O To create edit or delete projects select the Project tab To create a new project press New or select the fe 15 47 GD Actions New Project menu item The following window will be opened Enter the project s name into the Name field If required specify for which of the existing projects the new one will be a subproject use the button to open a drop down list If there is no text in the Subproject of filed the project will be independent of the others Subproject of Se To edit an existing project highlight it and select the Actions Edit Project menu item A similar window will be opened Make your changes and save them by pressing the OK button To delete a project highlight it and select the Actions Delete fae lZA Ninna q 4 33 D Project menu item The confirmation window will be opened You may reassign transactions of a project that is being deleted to another project select it from the drop down list or leave Cash Organizer will reassign items currently them unassigned assigned to Contract 1 to the project and subproject below IF vou leave the fields blank the items will have no project
66. the required saving parameters in the appropriate fields of the window file name folder and location Then press OK Second File My Cocuments Backup icb Note Cash Organizer allows to save two backup files at the time Files saved in the main memory could be included to oo eons jes AR ActiveSync Files synchronization with your PC and files ki a piles saved on storage card guarantee safety in the event of complete battery discharge Add date to file name function automatically inserts current date into file s name If the function is enabled you may choose how many of backup files to keep older ones will be deleted automatically Note Cash Organizer overwrites backup files created during the same day and only the last one will be kept for future use 38 I nesoft Cash Organizer 05 Companion www inesoft com When renewing the existing archive data file all the saving parameters are indicated in the appropriate fields Press Back Up to confirm Every time you try to exit the program using Tools Exit menu the program always offers to backup your financial data 17 2 Restoring existing archive data file i You can switch to processing the data from the archive file at any time For this purpose select Tools File Restore You will see the list of all archive data files stored in your Pocket PC Click the file to start a restore process Note When restoring an archive data file you lose current database Do
67. to that moment will be marked as Cleared t To continue the reconciliation select the appropriate command from the menu reconciled transactions will be marked in the list 15 I nesoft Cash Organizer 05 Companion www inesoft com 9 6 Transaction filter Ss Cash Organizer allows to exclude reconciled transactions from the list Select the Unreconciled Transactions option to hide reconciled transactions and keep unreconciled and cleared ones All Transactions Unreconciled Transactions 9 7 Delete old transactions PE As time passes the transaction list will gradually grow At some fis s 16 23 ok point it may become too long as most of the old transactions a are reconciled with bank account statements and will not be changed again You can shorten the list of transactions by Delete transactions of WestPack account deleting old transactions from it For this purpose select that are older than Actions Delete Old Transactions from the menu Select a period at which any transactions older than it should _ Only Unreconciled be deleted you can choose between the offered periods _ only Cleared E Mark the checkboxes of the transactions you want to delete Only Reconciled R and press OK After deletion one transaction named Balance after deleting for the amount equal to the total balance of the deleted transactions will be entered in place of the old transactions As a result you may have three
68. uled repeating transaction ccccceccecseeeceeceeeeeeeeeeee sees ee eeeeeeeeeeeeeeeeeaeeeeaeaeeaeeeeegas 19 1L Scheduled transachon GrOUDS seater aaa acreage teat A TE AA ATA TAE 20 11 4 Template usage in the transaction s NAME ccecesceceeeeeeeeeeeeeeeeeaeeeeeeeeaeeeeeeeeaeeetetaeeuteteeanaenetags 20 LES scheduled transaction reminders ar e eaten anaes 21 11 6 Prognosis Of scheduled transactions ccccceececeeceeeeeeeeeeeeeeeeeeeeeea eset esse eseeeeeeeeeeeeaeeeeenetaeneegeas 22 Lia Inactive scheduled Liat Sa Ulin S norner EA T AN EEN 22 11 8 Partial performance of scheduled transaction cccccececceeeeeeeeeeeeeeeeueeeeeaeeeeeeeeaueeeeeaeeueeeeaneenetess 22 12 Category CONUS essri nri aaa Eara 23 TM C a A a O eE E E A annaanien eames insdntaen 23 Pe DGGE CaCO Oly aaa A AE EE S 23 15 BUdgert e NEOP cese E A E 24 l Gonera DNCE eeror ieper Aea N E EE E EEEE TEA EEE EA EAE EOAR 24 I nesoft Cash Organizer 05 Companion www inesoft com 132 Create New DUCG eC COU Dire veedcnane nd ain are cera 25 13 3 Add new category to the DUdGeL ccccccececseceeeeeeee ona e EEEE ia 25 134 Delete Category Mom Me DUGG SE earen a T A E 26 13 5 Rename budget or change assigned Project ccceccecsececseceeeeceeeeeeeeeeeaeeeeeeeeseseteeeeeeeseteeeeeanas 26 13 6 Delete the budget group sssssssrrrnrererersrrnrnrnrrerorrrrnrtrtr oror rr 1r SEAS SEAS EEE ES EEA ES ESE ES EEE EE EEE EE EEE EE EES 26 137 SENE aedy MS erea e
69. y 2006 the mentioned transaction will be shown as Salary for J anuary 2004 even if it was set in 2004 You can perform arithmetic operations of addition and subtraction with the keywords These operations should be indicated inside the braces after the keyword date 1 month 2 etc For example if you pay rent for your office for the previous month you can set the name as Lease month 1 year for this scheduled transaction In June 2005 the transaction will be named Lease May 2005 and in January 2006 it will be Lease December 2005 20 I nesoft Cash Organizer 05 Companion www inesoft com If you need to specify several different terms in the transaction s name use separate braces for each term For example you would like to set a transaction for the payment of Internet Service for three previous months and show in the transaction the names of the first and the last months Set the transaction name to Internet month 3 year month 1 year Note that month and year related to the first month are in separate braces as well as the month and year related to the last month Then the transaction dated with J uly 2005 will be indicated as Internet April 2005 J une 2005 Note f you do not use additional braces all the arithmetic operations with the same parameter will be Summed up and the name will use a value of the parameter obtained as the result of summation For example if you set the name of the above transacti

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