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1. ll TW 305 H AH H Hama LA POCO A TH 9 0000 M o A LLI LL c Welcome to your fax machine Exit document extension tray F Recording paper cassette accessories K Telephone connections Exit document tray G Recording paper cassette accessories L Document tray Control panel H Side cover M Control panel release button Recording paper tray Top cover release button N Document guides C UJ gt Recording paper cassette J Extension of document tray 1 GB 2 DISPLAY Displays indications about the operating modes of your fax machine Your con trol monitor for all function settings Warning lamps If there is a malfunction on your fax machine the lamp under the corre sponding symbol will light up e Paper jam e Indicates that there is a docu ment jam or copy paper jam see page 115 116 Paper out Indicates that the user must replenish the copy paper see 1 8 Ww Toner out E ndicates that the user will use have to replenish the toner see page 6 Drum operating time ndicates that the printing unit will soon have to be replaced see page 5 P Alarm lamp ndicates an operating mal unction which cannot be clearly identified Please con tact service p
2. 13 Setting dialling method 14 Connection to PABX obtaining a public line 15 Set language 16 Set date and 17 Reception of documents Set standby 18 Automatic reception 18 Manual reception 18 Reception reduction 19 Memory 20 SECURE 21 Activate and deactivate Secure 2 2 24 Correct sequence of printout 25 Multiple 26 Cancel reception 27 Reception protection 28 Local sss 29 Copy 30 Transmit documents Document format 31 Automatic fax messages 32 Stak ModE rrencia 33 Useful 34 Important transmission 35 Direct transmission 36 Transmission using alpha dial 37 Transmission one touch dial
3. 44 Group transmission 40 41 Group single 40 TF 831 861 TOSHIBA EEEE 13 Identify and remedy errors 109et seq Insert documents 31 Insert fax 8 31 Insert 8 31 Insert recording 8 Installation 10 seq Job in J3et seq Journal 85 Language 16 Line faults sss 109et seq List function list ssssss 86 List journal items 85 List number list sss 87 List transmission report 82 Listening in 42 seq Main line 2 15 Memory expansion 9 Memory 20 Number IS ttes 87 Number of calls sss 18 Obtaining public line 15 One touch dial 15 VGIVIBW iet his 1 2 p T Ale Paper jam 115 seq P
4. 15 03 97 SAT 19 56 Broadcast via group number TRANSMIT AVAILABLE Standby mode RESIDUAL MEMORY 100 LOAD DOCUMENT Load original Remember Printed side face down 15 03 97 SAT 19 56 Document ready TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SPEED DIAL C 3 Press the SPEED DIAL key 3 ABB times COMM RESERVATION Make your selection for group number GROUP NBR 1 1999 a Enter group number COMM RESERVATION GROUP NBR 1 1999 0007 Confirm with START The document is read into memory see START 15 03 97 SAT 19 56 Broadcast via one touch dial TRANSMIT AVAILABLE Standby mode RESIDUAL MEMORY 100 LOAD DOCUMENT Load original Remember Printed side face down 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 01 69 Press one touch dial key under Co eC which a group is stored D The document is read into memory see page 32 Transmit documents 41 Transmit documents Monitoring direkt If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number or a fax ma chine which is not ready to receive With the listening in alternative the document is not rea
5. 38 Transmission using telephone directory 39 Single multi address transmission Stored broadcast Monitoring direct Monitoring Job TF 831 861 TOSHIBA Set resolution 44 Set contrast Transmission options ECM on off 46 Transmission options number of pages 47 Transmission options secure transmission 48 Transmission options reduced speed 49 Transmission options send cover sheet 50 Transmission options transmission stamp if installed es 51 Chain 52 58 Resend retained job 54 Cancel a job placed on hold with job placed on hold 55 Cancel transmission 56 Polling Reserve 57 Polling protection 58 Reserve polling permanent general info 59 Reserve polling append documents 60 Cancel polling reservation 61 Single 62 ultiple polling ss 63 Cancel polling
6. 40 seq Call 58 Cancel alphabet dial numbers 1 Cancel JOD sic s 56 Cancel reception 2I Cancel transmission 6 OGG tiene 15 Code TOSHIBA Code 5b8et seq Codeword sss 58 COMING A1 Communication error 11 seq Connection to ji Contrast Ret 45 Contro S 1 2 Copy 29 Cost centre management 95 Cover sheet 99 x Delayed transmission 89 Department code 96 Dialling 14 pe Divider sheet Pa 107 Document jam 115 DOCUMENTS cts 31 DTMF dialling 5 14 DTMF dialling sss 14 key eei 15 ECMI den 105 Equipment list ssssss 1 2 ee 111 112 Error messages 109et seq nsan reino 109et seq Faults line faults 109et seq PASH ees 15 Function list sss 86 Grey levels
7. seq Save numbers 70 seq Save numbers et seq Save station names RE SECURE AX siiis 21 Secure RX citet ern 21 Sel EOD 3a ce diee res 29 Separator Page 107 Single group 40 Sub address 72 Switch off 94 TAE eee if Telephone 39 Temporary 40 Terminal ID sss 13 Time 2 22 octet etis A7 TOSHIBA code 5b8et seq Transmission errors 109et seq Transmission errors 109et seq Transmission header 90 Transmission problems ATS Transmission protection 48et seq Transmission report 82 Transmission stamp 51 106 Transmission delayed Transmit documents ae Transmit documents 32et seq Transmit without memory 36 Transport equipment Fc WANS POM iier eet 5 TTI transmission header 90 Unpacking sse 4 Index 119
8. After you have replaced the process unit close the covers by pressing down lightly until they lock into place Now delete the error message by pressing STOP l i When the density of the stamp mark lowers fill Filling the stamp ink ae Open panel by pressing release button Apply one or two drops of the stamp ink Close the operator panel 116 Possible problems TOSHIBA TF 831 861 Possible problems Remote maintenance 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE COMLINE RESIDUAL MEMORY 100 LOAD DOCUMENT Your fax machine permits remote diagnosis This means that the internal wy Start the menu settings can be read and changed via a D CN telephone line In order to ensure that data protection is assured COMLINE is possible only after you enable your machine for this facility The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item Male your selection COMLINE 1 YES to enable COMLINE 2 N0 Select a menu item Press STOP return to standby STOP mode Connection to PABX If your fax machine is connected to a PABX additional sources of errors are possible In the event of any problems you should work through the following items and compare them against the current installation of your fax machine Where necessary consult the person who installed your PABX Does the PABX have public line capability Does the PAB
9. Installation The menu system Your fax machine is equipped with a four line display which provides you with infor mation concerning all operating modes This display makes it more easy for you to work with the various functions of your fax machine and everything is set out in a clear menu Up to four menu items are displayed on each occasion and a number is assigned to each of these items A special group of keys is used for acti vating the menu as well as for control activities within the various menu levels The A key activates the menu and moves the highlight bar up The W key moves the highlight bar down The key selects the appropriate submenu level The lt d key selects the superior menu level Once a menu item has been selected with the highlight bar via these control keys it is activated by pressing the EN TER key Alternatively you can use the START key for this purpose It may well happen that more than four items are displayed in one menu In this case press the A F control keys several times to display these concealed menu items Example Menu 3 1 Installation Setup 1 Menu item highlighted 1 AUTO RECEIVE MODE 2 LANGUAGE 3 TERMINAL ID 4 DATE amp TIME 10 Installation 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 LISTS 3 INSTALLATION 4 MENU LIST 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MEN ENTER or START U
10. Press STOP return to standby mode Advanced settings 95 Advanced settings Department code In order to prevent your fax machine from being used by unauthorised persons you can lock it using a 5 digit code 50 such codes are possible and a separate journal is assigned to each of these codes It is conceivable that this code can be used for setting up a cost centre management system The fax machine can now only be enabled by entering the relevant depart ment code The five digit code is entered and confirmed with the START key If a fax is transmitted after being released by the department code the name of the corresponding department is displayed in the transmission header of the fax partner The code for department number 01 is the master code This code must be entered for creating further department codes or cancelling existing department codes f the fax machine has been AN enabled by a department code and if no further action takes place the code must be entered again after a further approx 1 5 minutes 96 Advanced settings 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST DEPT CODE ENTRY 1 YES MASTER CODE ENTRY DEPT NBR 01 DEPT NAME MAX20 MASTER CODE ENTRY DEPT NBR 01 DEPT NAME MAX20 Ghostbusters MASTER CODE ENTRY DEPT NBR 01 MASTER CODE DEPT CODE ENTRY DEPT NUMBER 1
11. Transmit documents DIAL TYPE LINE 1 FILENBR 008 123456789 STOP CANCEL 1 123456789 2 N0 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT JOB CANCEL JOB CANCEL 1 RECEIVE 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START A PREVIOUS SCREEN NEXT SCREEN after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 97 19 33 FILENBR 008 v 7 SINGLE TRANSMIT BOND 21 03 97 19 45 FILENBR 007 JOB CANCEL S lt DELETE FILENBR 007 1 YES 2 NO START Cancel job during direct transmission Fax machine is dialled in direct mode transmission Press STOP Confirmation prompt Select a menu item Job is cancelled Cancel from stack Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make your selection for selecting the required job The first available job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START The selected job is cancelled TOSHIBA TF 831 861 Polling Reserve polling General The polling procedure is used for receiving a document The difference between polling and normal reception is that the call is established by the person wishing to receive the document and that the call charges are incurred by the person receiving the document More and more companies are usin
12. Confirm with START Multiple polling is stored and carried out START as a job 64 Polling TOSHIBA TF 831 861 Polling Cancel polling The process of polling a document is also a job Proceed as follows if you wish to cancel this polling job TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT JOB CANCEL C JOB CANCEL 1 RECEIVE 2 TRANSMIT 3 DOCUMENT OOOO COCO OOOO JOB CANCEL ENTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds POLLING 12345678 21 03 97 19 33 FLENBR 018 POLLING 998887766 21 03 97 19 45 FILENBR 017 JOB CANCEL c DELETE FILENBR 017 1 YES 2 N0 START Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make your selection for selecting the required polling job The first available polling job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START Selected polling job is cancelled Polling 65 Polling Program Continous Polling The polling procedure is automated with the program continuous polling During a defined period your fax machine calls one or more stations in order to poll a docu ment from the station It is also possible for several procedures to be carried out during the day 66 Polling 15 03 97 SAT 19 56 TRANSMIT AVAILABLE R
13. Make a test copy of the document on your fax machine and compare the copy with the original Using a soft cloth wipe the movable white roller and the glass pane underneath If these parts are very dirty you can also use a slightly moist cloth and then wipe off with a dry cloth Before closing the operator control panel return the white roller to its former position Switch your fax machine on again Document jam How to clear a document jam Press the release button to open the control panel cover Keep the power ON The jammed document can be carefully removed Do not try to send the jammed N document again Use a carrier sheet or make a photocopy and transmit this instead Close the control panel Take care that the cover locks firmly into place Now by pressing STOP delete the error message TF 831 861 TOSHIBA Possible problems How to clear a After opening the upper cover and side cover of the housing recording paper jam you will see the possible locations where the paper may be jammed Remove the paper from here without applying force of from underneath the process unit Do not touch any parts inside the machine other than those described here The heater cover may be very hot even when the machine is switched off When paper is jammed never open the recording paper cassette If necessary pull up the fixer unit and carefully pull out the jammed paper
14. Outside this period all stored fax docu ments are automatically printed out and all further documents are received with out any restriction Secure RX can only be activated if memory reception has been activated see page 20 TF 831 861 TOSHIBA Enter security code for first time Go to A1 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 SECURE RX 1 SECURITY CODE 2 ACTIVITY MODE Security Activate code edit deactivate Secure RX Goto A2 GotoB Enter security code for first time SECURITY CODE ENTRY NEW CODE SECURITY CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE START SECURE RX 1 SECURITY CODE 2 ACTIVITY MODE Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Enter edit security code see A 2 Activate Secure RX only possible if security code is used see B Select a menu item Make your selection for security code Enter the security code Confirm with START Make your selection 1 Enter edit security code 2 Activate Secure RX only possible of security code is used Reception of documents 21 Reception of documents A2 Security code edit SECURITY CODE ENTRY CURRENT CODE SECURITY CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE START SECURITY CODE ENTRY NEW
15. Program continous polling Reverse direction Store numbers Alphabet dial 70 Alphabet dial options 72 Modify ABB numbers 73 Delete ABB numbers 74 One touch dial 75 Cancel one touch dial keys 77 Define groups 78 Edit groups oo cecccscesecesteseeseeteseeseeneees 80 Cancel groups 81 Report Prints Program selection 82 Transmission reports 82 Transmission and reception journal 85 Reservation 86 The function list sss 86 The dial number 1151 87 Department list ains error report Advanced settings Delayed fax job 89 Set transmission header position 90 Reception bottom line RTI Permanent monitoring Last number Adjust ringer volume Power saver stand by Cost centre administration 95 Department code 9
16. chine allocates a number to each job and this number can be viewed via the job list reservation list see page 86 The stack memory is protected via an internal battery This means that no memory loss occurs if the machine is switched off or if there is a power failure As soon as the fax machine is switched on again or as soon as the power supply is restored the job is resumed at the point at which it was interrupted The bridging period depends on the memory status although it is at least one hour The transmission and reception memory is activated in the basic setting of the fax machine You can change these basic settings to suit your individual requirements see page 103 Job 1 e g delayed transmission TF 831 861 TOSHIBA Stack memory Job 1 Print out via Lo CHD telephone line Transmit documents 33 88 Transmit documents Useful job management As the stack memory in your fax machine is so large it may happen that several jobs have to be transmitted to the same ax number As a fax connection is used more economically if more data are ransmitted it would make sense to ransmit all of these jobs in a single proc ess Whenever it handles a new job your ax machine therefore checks the stack to establish whether there are additional jobs with the same fax number If this is the case these jobs are handled together irrespective of their position in the stack The job number
17. confirm with START Make your selection Department 1 cannot be can N celled as it is permanently linked to the master code Select a menu item Proceed as indicated in the menu Press STOP return to standby mode Advanced settings 97 Advanced settings Disable department 15 03 97 SAT 19 56 Standby mode d TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT If the department code is disabled the previously entered departments cannot be accessed by entering the master code again Enter master code confirm with START Start the menu The first 4 menu items are displayed 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 00 O Select a menu item DEPT CODE ENTRY Make your selection 1 YES for the department code this menu can only be accessed by entering the mas ter code OOO Select a menu item DOO The fax machine is permanently enabled 98 Advanced settings TOSHIBA TF 831 861 Advanced settings Cover sheet The cover sheet is a form which is placed at the head of your fax transmission It is a tool to enable the operator to classify an incoming fax more easily You are able to choose between a nor mal cover sheet which sets out the information in text form and a personal cover sheet With the personal cover sheet you can add a diagram to the normal informa tion This diagram is scanned into the machine in the same way as a document and is retaine
18. displayed Cancel current status The current status is displayed Press the JOB CANCEL key Confirmation prompt confirm with START The current job is interrupted and the job is cancelled 101 Advanced settings Advanced settings Line 2 mode option If the second line option is installed in your fax machine you can use a different configuration for this second line Use the fax function TEL LINE SELECT to temporarily circumvent these settings 102 Advanced settings The second line has the same priority as line 1 RECEPTION ONLY The second line is used exclusively as the receiving line During a user defin able period the sec ond line can be re stricted to be a pure reception line 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 1515 3 INSTALLATION 4 MENU LIST 0 0 00 LINE 2 MODE 1 TX RX 2 RECEPTION ONLY 3 TIMER OOOO OOOO OOOO RECEPTION ONLY TIME PERIOD 00 00 00 00 OOOO Qoo OOOO STOP START The second line is also used as a trans mission line by the fax machine If you have a large number of fax documents to transmit e g in the event of exten sive broadcasts and if you need to transmit these fax documents as quickly as possible then you should select this setting If your fax machine should be reach able at all times you can reserve the second line exclusively for r
19. or skipped using the START key Example group number 444 name Supergroup 80 Store numbers GROUP NBR ENTRY ALREADY ASSIGNED GROUPNBR 0444 SUPERGROUP after 2 seconds GROUP NBR ENTRY 1 CANCEL 2 MODIFY 3 RETAIN GROUPNBR 0444 GROUP NAME MAX20 SUPERGROUP START GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE ABB NBR 007 CANCEL 1 CANCEL 2 RETAIN GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE START GROUPNBR 0444 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Refer to page 78 for procedure as described under Define groups Display message for existing group number Menu displayed if group number already exists Select a menu item Make your selection for new group name OI Confirm with START Make your selection for group partner If the operator enters existing group partners they can be cancelled see following example Enter an alphabet dial number Make your selection Cancel the selected group partner 1 YES 2 NO Select a menu item Make your selection for further group partners and or Confirm with START Make your selection for one touch dial key to which the group is assigned Olr Confirm with START Make your selection for further groups Or Press STOB return to standby mode TOSHIBA TF 831 861 Store numbers Ca
20. 100 machine cannot print out any further LOAD DOCUMENT incoming copies e If there is no recording paper e If there is a paper jam In order to prevent problems with reception the remaining pages are buffered in the memory of your fax machine Once the problem has been solved the document is printed out automatically Start the menu 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST OOO 0 0 Select a menu item The first 4 menu items are displayed SET MEMORY RX Make your selection 1 Memory reception ON 2 Memory reception OFF 2 0FF 01070 Select a menu item 000 D Press STOB return to standby STOP mode v 15 03 97 SAT 19 56 Display messages for memory reception RESIDUAL MEMORY 100 Display in case of paper low MEMORY RECEPTION or Display i f jam e 150397 SAT 1956 isplay in case of paper jam PAPER JAM RESIDUAL MEMORY 100 MEMORY RECEPTION 20 Reception of documents TOSHIBA TF 831 861 Reception of documents SECURE RX In the SECURE RX mode the fax ma chine is ready to receive documents although the incoming fax documents are not printed out Instead they are retained in the machine s memory for a specific period This arrangement prevents docu ments for instance which are received outside office hours from falling into the wrong hands You can specify the pe riod during which SECURE RX is active for each individual day of the week
21. 15 03 97 SAT 19 56 START SET DATA MODE 1 MM DD YY 2 DD MM YY 3 YY MM DD SET MONTH MODE 1 NUMERIC 2 NAME STOP TF 831 861 TOSHIBA Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for 12 or 24 hour format Select a menu item Example 24 hour format Enter the date and the time Confirm with START Make your selection for the date format Select a menu item Make your selection for the month using figures or the name Select a menu item Press STOP return to standby mode Installation 17 Reception of documents Set standby mode Automatic reception Manual reception To set reception mode do the following 18 Reception of documents If your fax machine is connected to the PSTN or the PABX there are two different ways of receiving documents If the line is reserved exclusively for fax The fax machine switches over to recep operation tion as soon as the line rings The number of ringing signals before the fax machine switches on can be set by the operator The fax machine is always activated even if the call is initiated by a voice partner If the line is used primarily for telephone traffic The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted manually the fax machine is not activated when the lin
22. 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 9 0 SET ECM 1 0N 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu item The setting which is now selected is applicable only for the current job When the document has been read in the setting is reset to the default value Dialling the fax partner TOSHIBA TF 831 861 Transmit documents Transmission options number of pages Before sending a document you can use this option to enter the number of pages being sent The until will compare the number of pages actually sent with the number you entered TF 831 861 TOSHIBA ooo 0 09 990 15 03 97 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Load original Remember Printed side face down Document ready 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER Start the menu The first 4 menu items are displayed 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item Make your selection for the
23. 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 2 LISTS 3 INSTALLATION 4 MENU LIST LINE MONITOR 1 0N 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Make your selection for fax number alphabet dial one touch dial or telephone directory Confirm with START The document is read into memory see page 32 Transmit documents 43 Transmit documents Set resolution In its basic setting your fax machine uses high resolution for transmitting or copying your documents You can also adjust the resolution to suit the particular documents Use the following as a rough guide STD basic setting For hand written or typewritten documents FINE For documents with small type Such as newspapers and diagrams SF For documents with very small and detailed diagrams GREY 64 grey stages for photographs or colour documents For the grey stages you can N choose between fine and super fine SF If the resolution is increased or if the grey stage mode is selected the transmission time is length ened this involves additional costs as more lines or more information ar
24. 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT POLLING TT c Co POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL 0 0 Reserve permanent polling Infobox Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item The document is read into the memory and is kept available for various polling attempts until it is cancelled Polling 99 Polling Reserve polling append documents When a document has already been reserved for polling you can append additional documents or replace these documents This means that the operator is able to make additions without previously having to cancel the entire job 60 Polling 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT POLLING emm GH POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING 1 POLLING 2 PUBLIC FAX M BOX ALREADY ASSIGNED 1 CANCEL 2 ADD 3 RETAIN Add documents Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Mak
25. A B Key panel test All lamps flash all segments of the display are activated at regular intervals confirm with START The slide register on the display is tested by a black bar which moves from top left to bottom right The bar must appear in every segment of the display and must not stop anywhere Press any key apart from STOP key The designation of the key which has been pressed is displayed The function of each key can be tested individually in this way Press STOP return to standby mode TOSHIBA TF 831 861 Possible problems Error messages in the display Your fax machine indicates operating errors or does not carry out a function in accordance with your requirements Before you contact customer service consider a moment and identify the error message in the following list You will probably then be able to remedy the fault yourself Display BROKEN REGISTRATION PRESS STOP CONFIRM DIAL LIST POWER FAILURE TX COVER OPEN RX COVER OPEN MEMORY FULL DOCUMENT JAM TF 831 861 TOSHIBA B PRINTER TEST PRINT TEST 1 PATTERN 1 2 PATTERN 2 Us Ce STOP General procedure to be followed for error messages in the display 1 Analyse error message 2 Rectify cause of error 3 Press STOP key to cancel error message in display 4 f necessary switch off fax machine for 10 seconds and press STOP key again Cause Alphabet memory and internal settings have been lost due to a lengt
26. CODE SECURITY CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE START SECURE RX 1 SECURITY CODE 2 ACTIVITY MODE 22 Reception of documents Make your selection for old security code Enter the old security code Confirm with START Make your selection for new security code Enter the new security code Confirm with START Make your selection 1 Enter edit security code 2 Activate Secure RX only possible if security code is used TOSHIBA TF 831 861 Reception of documents TF 831 861 TOSHIBA Activate deactivate Secure RX SECURE RX SECURITY CODE SECURE RX 1 0N 2 0FF SECURE RX TIME PERIOD 16 00 09 00 SECURE RX FOR EACH DAY 1 YES 2 N0 MONDAY SET ALL DAY SECURE 1 YES 2 N0 STOP Make your selection for the current security code Enter the current security code Make your selection for configuration of Secure RX 1 Configure and activate Secure RX 2 Deactivate Secure RX Select a menu item Make your selection for the period in which Secure Rx is active Move the cursor with the lt gt keys Enter the period Confirm with START Make your selection for Secure RX 1 Settings for each individual day 2 Same setting for all days Select a menu item Example Menu item 1 Make your selection Is set period applicable for Monday 1 YES 2 NO Select a menu item All days of the week up to Sunday can be se
27. Example 22 33 hours on the 18th If the delayed fax job is to be carried out on the same day do not enter any information under DD The following fax job is linked to the start time which has just been set Any fax job Single transmission e Broadcast transmission Single polling Multiple polling 89 GB Advanced settings Advanced settings Set transmission header position The transmission header contains the code the name time of transmission and he current page number Normally it appears in the top 5 mm of the incoming copy If this area contains important information this information is overwritten by the transmission header In order to prevent this from happening you are able 0 displace the transmission header Accordingly the transmission header is first printed before the copy is printed The effect is that the length of the incoming copy is extended by approx 5 mm 90 Advanced settings 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 1515 3 INSTALLATION 4 MENU LIST 1 INSIDE 2 0UTSIDE Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for transmission header possion Select a menu item Press STOB return to standby mode TOSHIBA TF 831 861 Advanced settings Reception trailer RTI You can activate the reception trailer facility to ensure that r
28. LIST 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 PRINTING LIST One version of the menu selection procedure is to enter the corresponding number of the particular menu item It is not necessary to press the INPUT button As soon as the re evant number has been entered the menu item is executed This is also applicable for the concea When entries ar ed menu items e being made it is no possible to recei machine returns is made within one minute Consider the following example in order to familiar ise yourself with the menu system The system prints out the program selection list on which you receive the complete fax machine ve Because of this the to idle status if no entry menu structure of your Standby mode Start the menu The first 4 menu items are displayed Select a menu item Select a menu item To select a sub menu there is AN no need to see it in the LCD The only requirement is that this menu item has to be in the same menu level The report is printed TOSHIBA TF 831 861 Installation Enter user name In order to ensure that a transmitted fax document can also be uniquely identified a transmission header is printed on the top 5 mm of the document This transmis sion header contains various items of information incl the user name and the sender ID of the fax machine which trans mitted the documents User name You can enter an
29. Make your selection for selecting the required job The first available retained job is displayed Please refer to page 56 for details of the job format Select the job which you wish to activate Confirm with START Make your selection for retransmitting changing the held job Selection 1 Job is activated unchanged Selection 2 Change the current fax number If changed Original fax number can be overwritten Confirm with START If no job is retained the following error message is display If the retained job function is not activated the following error mes sage is display TOSHIBA TF 831 861 Transmit documents Cancel a retained job 15 03 97 SAT 19 56 Standby mode ini TRANSMIT AVAILABLE with retain job RESIDUAL MEMORY 77 LOAD DOCUMENT If your fax machine is set to retain job see page 100 you can use the following steps to cancel the retained job Open the one touch dial cover SHIFT RECOVERY TX Press the Shift key and then the 3 um corresponding function key Make your selection RECOVERY TRANSMIT for selecting the required job ENTER START CANCEL DELETE AV SEARCH after 5 seconds The first available retained job is dis SINGLE TRANSMIT played Toshiba Europa 21 03 97 19 33 Please refer to page 56 for details of the FILENBR 008 job format d Select the j i UD job which you want to Lv 09 cancel SINGLE TRANSMI
30. TOSHIBA TX REPORT Transmission report printed out after every transmission in the direct transmission mode Setting Always printed out Printed out only if transmission is errored SET MEMORY TX REPORT Setting Always printed out Printed only if tra Printed with with SET MULTI ADD REPORT Printed only if tra Printed with with SET MULTI POLL REPORT Printed only if tra Printed out after every memory transmission nsmission is errored out image of document Printed out after entire broadcast has been completed Setting Always printed out nsmission is errored out image of document Printed out after entire multiple polling has been completed Setting Always printed out nsmission is errored Never printed ou MEMORY TRANSMISSION REPORT TIME TEL NUMBER 1 D TEL NUMBER 2 sch NAI s FILE NUMBER 042 DATE 03 03 14 23 TO 541 DOCUMENT PAGES 01 START TIME 03 03 14 23 END TIME 03 03 14 30 SENT PAGES 01 STATUS E OK FILE NUMBER 042 SUCCESSFUL TX NOTICE 3 03 97 14 23 44 1234567890 44 9876543210 OSHIBA MARKETING TF861 PGS Gives the number of pages per transmission or reception HS High Speed Transmission only between TOSHIBA machines G3 Communication in stranged groups operational mode EC Error correction mode DEPT NBR EX Error correction with TOSHIBA fax Assigning
31. are displayed reduction scale is not sufficient a second 2 LISTS page is automatically printed 3 INSTALLATION 4 MENU LIST QOQ 0 Select a menu item COPY REDUCTION Make your selection 1 0N 1 Copy reduction ON 2 0FF 2 Copy reduction OFF QOO Select a menu item Press STOP return to standby S mode STOP 30 Reception of documents TOSHIBA TF 831 861 Transmit documents Document format The following table gives you an idea of the documents your fax machine can handle Please note e Documents longer than 420 mm can only be loaded manually e f you load several sheets at one time they should all be of the same size and paper quality TF 831 861 TOSHIBA 297 mm W x 700 mm L 297 mm W x 420 mm L Document size min 148 mm W x 100 mm L Effective scanning width 254 mm How many sheets Stacks up to can be loaded at 100 sheets A4 one time Thickness of paper 0 05 0 15 mm 0 06 0 1 mm Quality of paper Uncoated on both sides Problem documents May not feed This applies to torn wrinkled or damp pages folded pages or pages with holes transparent pages or pages with a smooth shiny finish textile or metallic douments There are two ways of avoiding this problem by photocopying or using a carrier sheet Your TOSHIBA dealer can supply you with the necessary carrier sheets SL N N How to use carrier sheets Place your document
32. dial key 0987654321 ONE TOUCH xx 3 TX REPORT 4 LINE MONITOR 5 LOW SPEED TX 6 SUB ADRESS 7 TEL LINE SELECT 2 Assign alphabet dial number to a one touch dial key When the fax number has been stored in an alphabet dial memory it can be additionally assigned to a one touch dial key This assignation is not subject to any restrictions i e any one touch dial key can be used see page 71 User defined assignation of alphabet dial memories to one touch dial keys ONE TOUCH 1 ONE TOUCH 8 ONE TOUCH 3 DNE TOUCH 24 uu n ONE TOUCH 40 Alphabet dial memory TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT TEL LIST ENTRY o em GED DIAL ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 0NE TOUCH KEYS ENTER ONE TOUCH KEY OR PRESS BACK TO PREVIOUS STOP TO COMPLETE ONE TOUCH 40 TEL NUMBER 128 m ONE TOUCH 40 TEL NUMBER MAX128 1234567890 START ONE TOUCH 40 2nd TEL NBR MAX128 START Save fax number directly on one touch dial key Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The menu items are displayed Select a menu item Make your selection press required one touch dial key closed one touch dial cover One touch dial key 1 35 open one touch dial cover One touch dial key 36 69 Press
33. face up on the carrier sheet under the transparent cover Carrier sheets can be used like normal documents except for one restriction only one carrier sheet can be fed at one time How to load documents correctly Remove any paper clips staples and similar objects before transmitting the document If you intend to load documents which are longer than A4 format you should pull out the exten sion of the document support Push the side paper guide up against the document s Now place your document s on the document tray up to 50 at one time as shown All documents must be inserted face N down Adjust the document guides to the edges of the sheets After 2 seconds your document will be automatically pulled in by about 2 cm Transmit documents 31 Transmit documents Automatic fax mes sages To send fax messages in the traditional manner Insert document s enter the fax number and the connection is automati cally established The fax machine reads the documents into memory and then transmits them The advantage for the user The docu ment feed is only ever used for a brief period of time irrespective of whether a fax is being transmitted or not please also refer to page 33 Transmission from memory If you decide to use the listening in version see page 42 you can also acoustically monitor the call establishment process This is useful whenever you have problems with establishing a connectio
34. here Germany Plus symbol for the international form A In Germany it is obligatory to enter the terminal ID If you have installed the second line optional enter an addi tional code TF 831 861 TOSHIBA INT CODE LINE 1 1 ADD 2 NOT NEEDED SET TERMINAL ID TEL NUMBER MAX20 E SET TERMINAL ID TEL NUMBER 20 44 2131 123456 m Continued from Enter user name Option for selecting the national or international form Please always select the international form Select a menu item Make your selection Now enter the code Insert a pause with pause button Code is complete Confirm with START Press STOP return to standby mode Installation 13 Installation Setting dialling method 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE There are two dialling methods The RESIDUAL MEMORY 100 pulse dialling method is normally used in LOAD DOCUMENT the public switched telephone network If your fax machine is connected to a PABX the DTMF dialling method may also be used As the public network is Start the menu modernised this dialling method may also 1 COMM OPTIONS The first 4 menu items are displayed be used in the public network If you are 2 LISTS in any doubt first try the pulse dialling 3 INSTALLATION method basic setting If the dialling 4 MENU LIST procedure fails try DTMP dialling Select a menu item If you have insta
35. in printing out the documents in the correct sequence If you find that the memory is N frequently too small ask your COLLATED PRINT Make your selection dealer for a memory expansion 1 0N T Correct sequence ON 2 Correct sequence printout OFF 2 0FF QOO Select a menu item Press STOP return to standby D mode STOP TF 831 861 TOSHIBA Reception of documents 25 Reception of documents Multiple printout 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 As your fax machine handles all reception LOAD DOCUMENT jobs via its memory it is possible for several copies instead of merely one copy to be printed out up to 99 This means D W that the operator does not have to go to LY N the photocopier Please note that great strain is placed on the memory if you 1 COMM OPTIONS The first 4 menu items are displayed increase the number of copies and if 2 LISTS several jobs are received simultaneously 3 INSTALLATION 4 MENU LIST Start the menu If you find that the memory is N frequently too small ask your QOO 0 0 Select a menu item dealer for a memory expansion DOG RX MULTI COPY Make your selection Number of incoming copies COPY NUMBER 01 99 01 OG Select the required quantity QOO Example 8 copies RX MULTI COPY COPY NUMBER 01 99 08 de Confirm with START Press STOP return to standby D mode ST
36. name TOSHIBA Error message appears if you try to store the same fax number again in the alphabet dial memory This is to avoid storing equal numers TF 831 861 TOSHIBA ABB NUMBER ENTRY ALREADY ASSIGNED ABB NBR 007 Toshiba after 2 seconds ABB NUMBER ENTRY 1 CANCEL 2 MODIFY 3 RETAIN ABB NBR 007 TEL NUMBER MAX128 1234567890 START ABB NBR 007 2nd TEL NBR MAX128 987654321 START ABB NBR 007 ID NAME MAX20 Toshiba START COMM OPTION 1 YES 2 N0 ABB NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE Procedure as described under Enter alphabet dial number See page 70 Display message for existing alphabet dial number Menu displayed when alphabet dial number already exists Select a menu item Option for editing the first fax number and or Confirm with START Option for editing the second fax number and or Confirm with START Option for editing the name and or Confirm with START Option for editing Options YES See alphabet dial options NO See below Select a menu item Assign the alphabet dial number to the one touch dial key see page 75 Confirm with START Make your selection for further alphabet dial numbers Or Press STOP return to standby mode Store numbers 73 Store numbers Delete ABB numb
37. the one touch dial key Example 40 Make your selection for first fax number Fax number input Please note that you must press N the button before the actual fax number if your fax machine is connected to a PABX Use the lt q key to make any correc tions Confirm with START Make your selection for alternative fax number Enter the alternative fax number and or skip with START Store numbers 75 Store numbers ONE TOUCH 40 ID NAME MAX20 ONE TOUCH 40 ID NAME MAX20 BROWN START COMM OPTION 1 YES 2 N0 ENTER ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE 76 Store numbers Make your selection for name Enter the name refer to page 11 for diagram and or skip with START Confirm with START Make your selection for options YES see alphabet dial options page 72 NO see below Select a menu item Make your selection for further one touch dial keys Or Press STOP return to standby mode TOSHIBA TF 831 861 Store numbers Cancel one touch dial keys If you wish you cancel the contents of a one touch dial key simply enter the corre sponding one touch dial key in the menu see under one touch dial keys If this one touch dial key is already being used a further selection option is displayed example one touch dial key 1 name TOSHIBA TF 831 861 TOSHIBA ONE TOUCH 01 ALREADY ASSIGNED ONE TOUCH 01 Toshiba a
38. 15 03 97 SAT 19 56 Document ready alphabet dial memories or user defined TRANSMIT AVAILABLE numbers RESIDUAL MEMORY 100 Permanently stored groups see ENTER TEL NUMBER page 78 can also be integrated into the group in this way Press the MULTI key MULTI GROUP Make your selection ENTER TEL NUMBER for fax number page 32 SPEED DIAL KEY OR alphabet dial page 70 ONE TOUCH KEY one touch dial page 75 telephone directory page 39 group page 38 USER DEFINED GROUP IS Confirm with START depending selected action an m Cm C MULTI GROUP Make your selection ENTER MORE OR for further group elements ONE ONE ONE PRESS START TOUCH TOUCH TOUCH m or Or Or srovr croup D Confirm with START START The document is read into memory see page 32 40 Transmit documents TOSHIBA TF 831 861 Transmit documents Stored broadcast If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages the stored broadcast facility is just what you need You can store 50 different group of your choice Additional you can assign each group to a one touch dial key Multi adress transmission is then carried out by pressing the appropriate one touch dial key One touch dial key 999 4 I J Group XX az Ery dial memory Please refer to page 78 for details of how to program permanent groups TF 831 861 TOSHIBA
39. 40 STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code 1 Enter department code 2 Clear and cancel department codes Select a menu item Make your selection for the department name this name appears in the transmission header of the fax partner see page 11 for diagram Enter the department name confirm with START Make your selection for department code use master code when first entered confirm with START Make your selection for further departments 2 50 OI Press STOP return to standby mode TOSHIBA TF 831 861 Advanced settings Modify or delete a 15 03 97 SAT 19 56 TRANSMIT AVAILABLE department RESIDUAL MEMORY 100 LOAD DOCUMENT N Can only be accessed via master code 2 LISTS 3 INSTALLATION 4 MENU LIST DEPT CODE ENTRY 1 YES 2 NO DEPT CODE ENTRY DEPT NUMBER 1 40 DEPT CODE ENTRY ALREADY ASSIGNED DEPT NBR Xx Fanny Bones after 2 seconds DEPT CODE ENTRY 1 CANCEL 2 MODIFY 3 RETAIN STOP TF 831 861 TOSHIBA Standby mode Enter master code confirm with START Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code this menu is available only if the master code is entered Select a menu item Make your selection for required department Enter the department number
40. 6 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT PRIORITY TX RB c Cc PRIORITY RESERVE ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY START Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for Fax number Enter the fax number or select alphabet dial one touch dial or telephone directory q v Confirm with START Transmit documents 35 Transmit documents Direct transmission 15 03 97 SAT 19 56 TRANSMIT AVAILABLE In the normal transmission mode your fax RESIDUAL MEMORY 100 machine reads all documents into the LOAD DOCUMENT memory before they are transmitted see page 33 If the documents are too large for the memory or if you have too many documents you can also send directly from the document tray without reading the documents into the memory If you find that the memory is frequently too small ask your dealer for a memory expansion SHIFT DIRECT TX TST gt Co DIRECT TRANSMIT 1 YES 2 COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START 36 Transmit documents Standby mode Load original Remember Printed side face down Document ready Open the one touch
41. 6 odify or delete a department 97 Deactivate department code 98 Cover 99 Retain jobs sss 100 Query job status 101 Line 2 mode optional 102 Basic setting document length 103 Basic setting transmission memory 103 Basic setting resolution and contrast 104 Basic setting ECM error correction method iata 105 Basic setting protected transmission 105 Basic setting TX stamp optional 106 Basic setting Superfine reception only TF 861 106 Divider sheet 107 Additional paper cassettes optional 107 Possible problems Diagnosis programs 108 Error messages in display 109 Error codes in 111 Transmission problems 113 Receiving 114 Cleaning document scanner 115 Document jam 115 How to clear a recording paper jam 116 Filling the stamp 116 Remote maintenance COMLINE 117 Connection to PABX 117 UK Connection information U
42. 61 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SPEED DIAL CL x ABB SEARCH LETTER SEARCH LETTER B BOND BROWN 380 9709 e START COMM RESERVATION ABB NBR BROWN SEARCH LETTER Standby mode Load original Remember Printed side face down Document ready Activate directory function Make your selection for the initial letter Please refer to page 11 for entering letters Enter the alphabet dial number Example B use the control keys to select the required name Confirm with START The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position The document is read into memory see page 32 This display appears if no name is stored under the selected letter 39 88 Transmit documents Transmit documents Single multi address 150397 SAT 1956 0 TRANSMIT AVAILABLE transmission RESIDUAL MEMORY 100 LOAD DOCUMENT If you intend to send a document to several fax partners as quickly as possible this function can be used for defining a single free group The group is cancelled after the procedure is completed Up to 309 users can be grouped together in this Load original Remember Printed side face down way from one touch dial memories
43. 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT CONTRAST TP gt Co SET CONTRAST 1 NORMAL 2 DARKER 3 LIGHTER COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for the contrast setting Select a menu item The setting which has now been selected is applicable only for the current job When the document has been read in the contrast is reset to the default value Dialling the fax partner Transmit documents 45 Transmit documents Transmission options ECM on off Your fax machine is equipped with an error correction facility ECM If your fax partner also has an error correction facility this permits error free fax transmission One effect linked with ECM is that the transmission time increases if there are any problems on the line This may involve very high costs with oversees calls For this reason the error correction facility can be temporarily disabled If the error correction mode is disabled in the basic setting see page 105 ECM is tempo rarily enabled using the adjacent method Please refer to page 105 if you wish to change the basic setting of the error correction mode GB 46 Transmit documents 15 03 97 SAT
44. ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE ABB NBR 007 TEL NUMBER MAX128 1234567890 ABB NBR 007 2nd TEL NBR MAX128 START Enter alphabet dial number Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The menu items are displayed Select a menu item Make your selection Enter alphabet dial number 1 999 Enter the alphabet dial number Example 7 Use the lt key to correct data input Confirm with START Make your selection for first fax number Enter the fax number Please note that you must press the button before the actual fax number if your fax machine is connected to a PABX Use the key to correct input Confirm with START Make your selection for alternative fax number Enter the alternative fax number and or skip with START TOSHIBA TF 831 861 Store numbers ABB NBR 007 ID NAME MAX20 ABB NBR 007 ID NAME MAX20 Toshiba START COMM OPTION 1 YES 2 NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP TF 831 861 TOSHIBA Make your selection for name Enter the name see scheme page 11 and or skip with START Confirm with START Make your selection for options YES See alphabet dial options page 72 NO See below Select
45. COMM RESERVATION ABB NBR Toshiba Europe TF 831 861 TOSHIBA Transmit documents 37 Transmit documents Transmission one touch dial One touch dialling provides you with a very easy method of dialling the number of your partner Your can assign any fax numbers to 69 keys You need to press a key only once in order to reach your partner Please refer to page 75 for details of how to store one touch dialling numbers 38 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 01 69 COMM RESERVATION ONE TOUCH Toshiba Europe Standby mode Load original Remember Printed side face down Document ready Press the one touch dial key Example one touch 35 The machine displays the selected one touch dial key and the fax partner assigned to this one touch dial key The document is read into memory see page 32 TOSHIBA TF 831 861 Transmit documents Faxing with telephone directory This type of dialling is similar to the process of searching in a telephone directory If you enter the initial letter of your fax partner the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one touch dial key This procedure is particularly useful when you know the names of specific fax partners TF 831 8
46. ESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT POLLING B gt Co POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL PROG CONT POLL INTERVAL 10 70 MIN 00 START PROG CONT POLL TIME PERIOD 08 00 17 00 START PROG CONT POLL FOR SETTING SCHEDULE MON FRI START Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for the period after which the polling attempt is to be repeated enter data in steps of 10 minutes Enter the periods Confirm with START Make your selection for the period during which program continuous polling is active Move the cursor using the lt B gt keys Enter the period Confirm with START Make your selection for the period of the week in which program continuous poll ing is active from to Use the lt gt keys to move the from to cursor Use the A Y keys to set the day Enter the period of the week Confirm with START TOSHIBA TF 831 861 Polling PROG CONT POLL ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY MULTI POLLING SECURITY CODE 1 YES 2 WITHOUT PROTECTION WITH TOSHIBA CODE GotoA Go to B WITHOUT A PROTECTION B WITH TOSHIBA CODE MULTI POLLING SECURITY CODE START TF 831 861 TOSHIBA Make your selection for the numbe
47. ESIDUAL MEMORY 100 LOAD DOCUMENT rm QNS 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 DOCUMENT LENGTH 1 1m 2 UNLIMITED STOP 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 LISTS 3 INSTALLATION 4 MENU LIST OOOO OOOO SET MEMORY TX 2 0FF m OOOO Qoo Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode 103 Advanced settings Advanced settings Basic setting resolution and contrast The basic setting of contrast and resolu tion can be changed Please read pages 44 et seq for information concerning contrast and resolution 104 Advanced settings 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 LIST OOO 0 1 Select a menu item QOO SET RESOLUTION Display the basic setting for resolution 1 STANDARD 2 FINE 3 U FINE QOO Select a menu item Display the basic setting for contrast SET CONTRAST 1 NORMAL 2 DARKER 3 LIGHTER Select
48. ESS DIGIT 1 3 SET ACCESS TYPE ACCESS DIGIT 1 3 START Us o STOP Select a menu item Press STOP return to standby mode Select a menu item Make your selection Select a menu item Example digit Enter the digit s for obtaining public line Example 0 Confirm with START Press STOP return to standby mode Installation 15 Installation Set language Your fax machine is set to English Please carry out the following menu steps if you wish to use another language for the menu and the list prints GB 16 Installation Standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 Select a menu item LANGUAGE 01 ENGLISH 02 ITALIANO 03 DEUTSCH Select a menu item Press STOP return to standby mode TOSHIBA TF 831 861 Installation Set date and time 15 03 97 SAT 19 56 TRANSMIT AVAILABLE Enter the current date and time at this RESIDUAL MEMORY 100 point so that all details relating to date LOAD DOCUMENT and time is correct The internal clock of your fax machine then runs automatically D even in the event of a power failure 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 009 0 0 00 SET TIME FORMAT 1 24HOURS 2 12HOURS SET DATE amp TIME DD MM YY WWW
49. F 831 861 TOSHIBA Preparation 7 Preparation How to insert the recording paper Remove the paper cassette Insert a stack of A4 paper Prepare the recording paper by flexing and fanning out the stack to separate the sheets Place the paper so that it lies straight in the cassette with the side to be printed facedown and don t forget The paper cassette holds a maximum 250 sheets 80 g sm The paper is never stacked above the limit mark as shown on the left Then Slide the cassette into the slot until you hear it lock in place Do not use damp wrinkled on torn paper How to install the exit Install the exit paper tray fits in the slots on the left side of the fax paper tray 8 Preparation TOSHIBA TF 831 861 Preparation Insert memory card s 1 Switch your fax machine OFF Stack memory is deleted when a N memory expansion is inserted Please ensure that before the memory expansion is inserted the memory display is 100 96 in order to prevent the transmission job being lost 2 Open the housing cover 3 Remove the cover for the memory modules 4 Insert the memory expansion card so that the soldered side is pointing upwards Close the cover for the memory modules Close the housing cover Insert the card into the left hand slot N unless another card has already been inserted In this case use the right hand slot TF 831 861 TOSHIBA Preparation 9
50. FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key The machine displays the current setting Select a menu item The selected setting is now applicable for the current job Dialling the fax partner 51 GB Transmit documents Transmit documents Chain dialing 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE When dialling unabbreviated numbers the RESIDUAL MEMORY 100 number can be made up of various parts LOAD DOCUMENT You are able to combine all forms with each other e One touch dialling see page 75 Dialling with telephone directory function see page 39 e Dialling with alphabet number see page 70 Dialling via the numeric keypad 15 03 97 SAT 19 56 Dialling pause using the PAUSE key MARC 0 ENTER TEL NUMBER Load original Remember Printed side face down Document ready Open the one touch dial cover SHIFT CHAIN DIAL COMM Press the Shift key and then the TS C es corresponding function key CHAIN DIAL COMM Make your selection ENTER TEL NUMBER the fax number can be made up of vari ENTER ABB NBR OR ous items of input ONE TOUCH KEY Enter the number s when you are ready 01 69 l or SPEED DIAL lt cS Ls Confi
51. FT R em RESERVATION LIST TIME TEL NUMBER 1 TEL NUMBER 2 FILE NBR FUNCTION 003 MULTI TX POLL FAX MAILBOX RECOVERY TX 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 LISTS 3 INSTALLATION 4 MENU LIST 03 03 97 44 1234567890 44 9876543210 TOSHIBA MARKETING TF861 FILE NBR FUNCTION FILE NBR FUNCTION Standby mode Open the one touch dial cover RESERVATION List Press the Shift key and then the corresponding function key The reserve list is printed out 14 23 PGS MAIL DATE TIME 01 03 03 13 32 OT NBRO1 DATE TIME TO PGS MAIL DATE TIME TO Standby mode Start the menu The first 4 menu items are displayed Select a menu item The function list is printed out TOSHIBA TF 831 861 Report prints The dial number lists The dial number lists are made up of the following lists Alphabet dial numbers Group numbers e One touch dial numbers Relay numbers Select a specific list or all lists in order to obtain an overview of the stored numbers TF 831 861 TOSHIBA FUNCTION LIST TIME TEL NUMBER 1 TEL NUMBER 2 AUTO RECEIVE MODE RING DELAY SYSTEMPASSWORD DIAL TYPE LINE1 EXCHANGE TYPE ACCESS TYPE ACCESS DIGIT RINGER VOLUMI POWER SAVER START TIME END TIME ACCOUNT COD COVER SHEET SCANNER amp PRINTER DOCUMENT LENGHT RX REDUCTION DISCARD COPY REDUCTION HOME PO
52. IBA MARKETING TF861 FILE NUMBER 003 DATE 03 03 13 12 DOCUMENT PAGES 01 START TIME 03 03 13 32 END TIME 03 03 13 59 SUCCESFUL ONE TOUCH NUMBER 01 GROUP 0001 x 001 002 003 004 UNSUCCESFUL PAGES SENT ONE TOUCH NUMBER 01 GROUP 0001 ALLE gt 005 15 00 84 Report prints TOSHIBA TF 831 861 Report prints Transmission and reception journal Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals These lists are printed out automatically after every 40 transmissions You can also manually request the journal at any time You should file this list as a record of the document jobs if your fax machine has to be serviced this list can provide valuable assistance for to cure the problem Use the following steps to influence the way in which the journal is printed out in accordance with your requirements TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 LISTS 3 INSTALLATION 4 MENU LIST JOURNAL 1 MANUAL 2 AUTO MANUAL OUTPUT 1 TX amp RX JOURNAL 2 TX JOURNAL 3 RX JOURNAL TRANSMISSION JOURNAL TIME TEL NUMBER 1 TEL NUMBER 2 NAME SCAN COUNT PRINT COUNT DRUM COUNT TONER COUNT NBR FILE NBR DATE TIME DURATION PGS TO 03 03 97 44 1234567890 44 9876543210 TOSHIBA MARKETING TF861 Standby mode Start the menu The first 4 menu items are displayed Sele
53. IT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 SHIFT COVER SHEET TST gt CH COVER SHEET START COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for sending cover sheet Select a menu item Enter the addressee Confirm with START Enter the sender refer to page 11 for the procedure Confirm with START Dialling the fax partner TOSHIBA TF 831 861 Transmit documents Transmission options transmission stamp if installed If a document has been successfully transmitted the transmission stamp prints a symbol on your document Please ask your TOSHIBA dealer for the transmission stamp If the transmission stamp is N enabled in the basic setting see page 106 it is disabled tempo rarily using the adjacent procedure The transmission stamp can be used as transmission confirma tion only if you have set trans mission without memory see page 36 TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT STAMP TX TP c Co SET STAMP TX 1 0N 2 0
54. K Connection information 118 Index Index iet eee 119 Contents 3 GB Preparation Unpacking When unpacking your machine please check that all parts shown here are present and in perfect condition il Fax machine User manual Powercable Process unit with toner Fixer cleaner Exit document tray Recording paper indicator Ozone filter 4 Preparation The correct location for your fax machine is easily found e near a 230 V AC socket e near a telefphone connection ideally with a single line reserved for your fax machine No other equipment with high power consumption such as a photocopier or equipment which generates electrical noise such as a radio computer radio transmitting and receiving equipment should be connected to this mains supply AC power You will find the mains connection on the back of the machine The ON OFF switch is situated above the mains jack Now switch your machine on Please protect your machine from vibration direct sunlight c o 5 dust humidity heat TOSHIBA TF 831 861 Preparation Remove transport Press the unlocking button and open the i housing of your fax machine fittings Remove the three cross head screws which secure the laser unit E e Screw these screws into the three retainer holes Remove the remaining paper and plastic fitting
55. MEMORY 100 LOAD DOCUMENT Start the menu 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST The first 4 menu items are displayed Select a menu item The report is printed 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 PRINTING LIST The transmission report is always printed after every transmission ONERROR The transmission report is printed out only if a transmission error occurs lm f he transmission report is never printed out PRINT DOCUMENT The first page of the document can be printed in reduced form on the transmission report This means that the transmission report can easily be allocated to the document 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu The first 4 menu items are displayed 3 INSTALLATION 4 MENU LIST Select a menu item 0 0 00 SET TX REPORT 1 ALWAYS The options of the first transmission report can be selected 2 0N ERROR Select a menu item Further transmission reports follow auto matically for setting TOSHIBA TF 831 861 Report prints The various transmission reports and related options Transmission report Memory TX report Explanation NBR Lists the communications in the order they occurred FILE NBR Job Nunber in the stack DATE Date TIME Time of transmission DURATION Gives the length of each communication in minutes and seconds TF 831 861
56. OP 26 Reception of documents TOSHIBA TF 831 861 Reception of documents Delete reception It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document The LINE 1 and LINE 2 lamps do not provide any specific information in this respect You can only identify that a document is being received after you press the JOB STATUS key TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT JOB STATUS Ups c LINE 1 RECEIVE P001 FILE NBR 122 EC 14400 BPS 44 2131 123456 o Sms CL LINE 2 RECEIVE P001 FILE NBR 123 EC 14400 BPS 44 2131 123456 JOB CANCEL is CANCEL FILENBR 123 1 YES 2 0 START Reception of documents Standby mode The LINE lamp lights up and indicates activity on the line Press the JOB STATUS key The current status is displayed RECEPTION is displayed If the second line is also active optional Press the JOB STATUS key again The current status of the second line is displayed RECEPTION is displayed Press the JOB CANCEL key Confirmation prompt Confirm with START Current reception is terminated 2 GB Reception of documents Reception protection The process of receiving documents is not subject to any restriction in principle However if reception protection is acti vated it is only possible for the machine 0 receive fax documents f
57. OUP NAME MAX20 SUPERGROUP START GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE Define groups Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The menu items are displayed Select a menu item Make your selection Group number 1 1999 Enter group number Example 444 Confirm with START Make your selection for group name Enter group name see page 11 for diagram Confirm with START Make your selection for group partner Alphabet dial number or one touch dial key TOSHIBA TF 831 861 Store numbers 5 START GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE START GROUPNBR 0444 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP TF 831 861 TOSHIBA Confirm with START Make your selection for further group partner OI Confirm with START Make your selection for one touch dial key to which the group is assigned 0r Confirm with START Make your selection for further groups 0r Press STOP return to standby mode Store numbers 79 Store numbers Edit groups If you wish to edit the contents of a group simply enter the corresponding group number see under Define groups If this group number already exists a further selection option is dis played All stored data can be overwritten
58. SITION RESOLUTION CONTRAST MEMORY TX SECURITIY TX COMMUNICATION PRIVILEGED RX ECM ON MEMORY RX ON TI INSIDE RII OFF U FINE RECEPTION ON REDIAL MODE INTERVAL 1 MIN REDIAL MODE COUNTER 1 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT TELEPHONE NBRS LIST 1 ALL OF LISTS 2 ABB NUMBERS 3 GROUP NUMBERS 0303 97 44 1234567890 44 9876543210 TOSHIBA MARKETING TF861 14 23 MEMORY FUNCTION COLLATED PRINT RX MULTI COPY RECOVERY TX RX MEMORY LOCK MEMORY OPTION JOURNAL MANUAL AUTO ON ERROR CODE ON COMMUNICATION REPORT DOCUMENT TX MEMORY TX ALWAYS ALWAYS IMAGE ALWAYS IMAGE ALWAYS MULTI TX MULTI POLL RECEPTION LIST LOCAL MAILBOX REMOTE MAILBOX OFF OFF TOTAL PAGE SCAN PRINT JAM COUNTER DOCUMENT PAPER JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE JAM CODE Ooo0000500250205225 Standby mode Open the one touch dial cover TEL LIST PRINT TP Cc C Press the Shift key and then the corresponding function key Selection menu for various numbers 1 Alllists 2 Alphabet dial numbers 3 Group numbers 4 One touch dial numbers Select a menu item The required list s are printed out 87 GB Report prints Report prints Department list This list is useful for controlling costs per department If a mastercode is st
59. STALLATION 4 MENU LIST SET POWER SAVER 2 0FF SET POWER SAVER TIME PERIOD 00 00 00 00 START Us o STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for power saver 1 Power saver on 2 Power saver off Select a menu item Make your selection period for power saver time Enter 00 00 00 00 to perma IN nently activate the power saver facility 24 hours Enter the period confirm with START Press STOP return to standby mode TOSHIBA TF 831 861 Advanced settings Cost centre manage ment You can allocate any four digit number to your fax transmissions This number under the corresponding item in the transmission journal identifies the appropriate job In this way special transmission jobs can be linked to specific cost centres If this function has been activated your are able to enter the cost centre number before every transmission Press the START key to skip entry of the cost centre number TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT pes QNS 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 ACCOUNT CODE 1 0 2 0FF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for ACCOUNT CODE 1 Activate cost centre management 2 Deactivate mode Select a menu item
60. T BOND 21 03 97 19 45 FILENBR 007 JOB CANCEL Press the JOB CANCEL key lt Confirmation prompt DELETE FILENBR 007 AN 2 Confirm with START Selected job is cancelled START TF 831 861 TOSHIBA Transmit documents 55 Transmit documents Cancel transmission If you enter the wrong fax number or if you have dialled the wrong fax partner he relevant job has to be cancelled It is important to distinguish between a job which is read into memory stack mode page 33 or transmitted directly direct ransmission page 36 If the job is read into memory the current action of the fax machine is not related to he momentary operation of the machine In order to cancel a specific job it is necessary to select it specifically from other jobs which are waiting to be handled This is achieved by paging through the job stack JOB DELETE JOB NB 42 TESS JOB CANCELED The job is displayed as follows Line 1 SINGLE TRANSMIT Line 2 BOND Line 3 21 03 97 19 45 Line 4 FILENBR 007 Job number 1 999 Date and time when the job was entered Name of the fax partner if the number is dialled via the numeric keypad or if no name has been entered the machine displays the fax number Type of job In addition to cancelling a specific job from the stack you can also cancel the current transmission For this purpose please refer to page 101 query job status GB 56
61. TOSHIBA MARKETING TF861 DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS D01 MASTER 12345 0 0 0 D02 the internal backup battery and the size of image memory memory loss may occur as early as approx 30 minutes after the power failure TOSHIBA TF 831 861 Advanced settings Delayed fax job You can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low rate charges Again it is particularly advantageous that your document or documents are not read into memory as the document feed is not blocked The subsequent time defined for the action is also not limited to one specific day You can program the fax job up to 30 days in advance The setting of the start time relates to the following fax jobs Single transmission Broadcast transmission Single polling Multiple polling TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT DELAYED COMM RB C DELAYED COMM TIME DD DELAYED COMM TIME HH MM DD 23 33 18 COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for start time HH MM and DD Enter the start time
62. X have DDI capability Have you entered the key before the actual fax number How is the public line obtained earth key flash number What dialling method is used pulse dialling DTMF dialling TF 831 861 TOSHIBA Possible problems 117 UK Connection information This TOSHIBA Facsimile This terminal equipment complies with Any other usage will invalidate Transceiver is intended for the following requirements the approval of the apparatus if as connection to public Group 3 fax modem a result it then ceases to conform telecommunication services as Automatic call initiation to the standards against which follows Storage of telephone numbers for approval was granted retrieval by a predetermined code By using the cable described as Automatic dialling TEL LINE CABLE in the packaging Automatic repeat attempts list of the instruction manual This Call progress monitor cable plugs into the socket on the Series connection facility left hand side of the TF 831 861 LD or MF dialling which is marked LINE and the Operation with or without dial tone other end into the standard PSTN being present analogue socket found in the UK We declare that TOSHIBA is using C mark in compliance with EN 50 082 1 EN 55 022 B and EN 60 950 118 UK Connection information TOSHIBA TF 831 861 Index Alphabet dialling 0et seq
63. a department P Documents were sent received by polling TO FROM M Indicates a memory communication Gives ID or telephone number of the receiver or Infobox sender Faxbox Account Assigning a account MODE Indicates the type of communication STATUS of communication OK means successful NG stands for communication error See error codes page 111 83 8 Report prints Report prints You can also subsequently 15 03 97 SAT 19 56 Standby mode N request the transmission report TRANSMIT AVAILABLE for the previous 40 RESIDUAL MEMORY 77 transmissions LOAD DOCUMENT Open the one touch dial cover SHIFT PREV TX REP Press the Shift key and then the TST co C corresponding function key PREVIEW 1X REPORT Make your selection COPY PRINT REPORT for selecting the required entry A PREVIOUS SCREEN VW NEXT SCREEN after 5 seconds The most recent available entry is dis FILE NBR 091 played 44 2131 123456 21 03 19 33 OK 01 Select the entry which you wish D O9 CRO to print FILE NBR 088 44 2131 123456 21 03 04 25 OK 01 COPY Press the COPY JOURNAL key C The required transmission report is JOURNAL printed out Multi transmission report MULTI TRANSMISSION REPORT After the successful multi adress transmission your fax will print a list of all fax partys TIME 03 03 97 14 23 TEL NUMBER 1 44 1234567890 TEL NUMBER 2 44 9876543210 NAME TOSH
64. a menu item Assign the alphabet dial number to the one touch dial key see page 75 For further procedure see under one touch dial keys 0r Confirm with START Make your selection further alphabet dial numbers Or Press STOP return to standby mode Store numbers 71 Store numbers Alphabet dial options COMM OPTION 1 YES Apart from numbers and names it is also 2 N0 possible for additional options to be as signed to an alphabet dial memory posi tion Delayed Comm The fax partner is linked to a specific transmission time with this option e g for fax partners in other time zones this FAX OPTIONS ensures that the documents always arrive 1 COMPLETE during business hours 3 TX REPORT Journal This setting influences the way in which the journal is printed You can enable or disable this facility with respect to a specific fax partner Listening in If the listening in option is activated for a fax transmission the call establishment attempt is played back via the built in speaker This provides the operator with an additional acoustic check of the call establishment procedure This is useful whenever a connection is not established The cause is frequently an incorrect number or a fax machine which is not ready to receive Low Speed TX When transmitting documents overseas or when the error ratio increases you should reduce the transmission speed in order to avoid errors This is becaus
65. a menu item 000 OO 000 STOP db ress return to standby vois STOP TOSHIBA TF 831 861 Advanced settings Basic setting ECM er ror correction mode Your fax machine is equipped with an error correction facility ECM If your fax partner also has an error correction facility this permits error free fax transmission One effect linked with ECM is that the transmission time increases if there are any problems on the line This may involve very high costs with oversees calls For this reason you can completely deactivate the ECM facility Basic setting protected transmission The transmission of documents is re stricted You are now able to transmit documents only to fax machines whose code has been stored as a fax number in your alphabet dial memory You can thus transmit your documents only to certain partners Any changes to this basic setting have far reaching consequences TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 SET ECM 2 0FF STOP 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 SET SECURITY TX 1 0N 2 0FF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu it
66. achine is identical to the number which you enter as polling protection It is sufficient if you enter the telephone number without the prefix as the machine only checks as many numbers as you have en tered 2 CODE If you wish to reserve the polling facility exclusively for TOSHIBA fax machines you can use the four digit TOSHIBA code as polling protection Documents can then only be polled if this code is identical in both fax machines l Only one form of polling reserva tion is possible at any time Please refer to page 61 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory up grade The choice of resolution see page 44 also has an effect on memory behaviour The higher the resolution the higher is the strain placed on memory volume 58 Polling 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT POLLING DS c Cc POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL 0 0 SECURITY CODE TEL 1 N0 2 SECURITY CODE 3 TEL NO POLLING RESERVE SECURITY CODE EBEN POLLING RESERVE SECURITY TEL MAX20 Reserve single polling Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the S
67. age 7 Plug the connecting cable of your fax machine into the socket see page 7 Switch to the correct dialling procedure DTMF or pulse dialling see page 14 Set the line types to EXTENSION see page 15 Plug the connecting cable of your fax machine into the socket see page 7 113 Possible problems Possible problems Receiving problems Problem You press START to receive an document But you receive nothing Your recording paper is not fed out The dcoument received is difficult to read You receive a completely blank document The document received is partially printed You can send fax messages without any problem although you cannot receive any 114 Possible problems Your fax machine reports an operating error or fails to perform the required function Before you make an unnecessary call on your service Possible causes Your have an error displayed The fax machine is not correctly connected The display is blank There is still a document in the feeder Your fax machine is set in manual receiving mode and you replaced the handset before pressing START The operator control panel is not closed The recording paper in your machine is jammed Document quality is poor The telephone connection is poor The sender made a mistake when loading the document The operator control panel of your fax machine is not closed properly on both sides Receiving protection is activ
68. and LINE 2 indicate whether your fax machine is active at any particular time If you require more precise information concerning this activity you can query the current status of the machine This status query also enables you to cancel the current job LINE 1 TRANSMIT P 001 FILE NBR 123 EC 14400 BPS 44 2131 123456 15 03 97 SAT The status display is made up as follows icat 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT JOB STATUS LINE 1 FILE NBR EC 14400 BPS 44 2131 123456 JOB STATUS lt LINE 2 FILE NBR EC 14400 BPS 44 2131 123456 Do you wish to cancel the current status LINE 1 FILE NBR EC 14400 BPS 44 2131 123456 JOB CANCEL lt CANCEL FILE NBR 1 YES 2 0 B START TF 831 861 TOSHIBA TRANSMIT P001 123 TRANSMIT P001 123 123 ndicati ndicati etc Indication of current number of pages P xxx icati on of line line 1 2 on of activity transmission reception polling job number ion of transmission type ECM G3 High Speed on of transmission speed 14400 BPS etc the ID of your partner fax Standby mode The LINE lamp lights up and indi cates activity on the line Press the JOB STATUS key The current status is displayed TRANSMIT P001 123 If the second line is also active optional Press the JOB STATUS key again The current status of the second line is
69. and proceed as detailed under the procedure for entering a new charac ter The character is then overwritten Insert character Press the INSERT key before you insert a character To exit this mode press the INSERT key again If a character has just been inserted you cannot delete it immediately In this case move the cursor to the next field and then return immediately to the previous posi tion The character can then be deleted When the name is complete press the START key Example TOSHIBA GB 12 Installation 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 06 0 06 SET TERMINAL ID ID NAME MAX40 SET TERMINAL ID ID NAME MAX40 TOSHIBA START Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection Enter the name Example Toshiba 1x8 gt T 7x4 i 7x60 6x2 gt b 9x7 gt s 5x2 gt a 6x4 gt h Name is ready Confirm with START Continue with Enter the terminal ID TOSHIBA TF 831 861 Installation Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached The number should be entered in the international format Example 44 2131 12345678 Fax number Space to improve legibilitly Area code without initial 0 Country code
70. ated technician take your time and see if you can help yourself This checklist will help you recognise and eliminate errors and solutions If the display shows an error message eliminate the fault and delete the display with STOP Check the wiring See page 7 Check there is power to the machine The machine must be switched on see page 7 Press SROP and remove the document When receiving the next fax be sure to replace the handset only after you have pressed START Close the cover Both sides of the cover must be firmly locked in place Remove the jammed paper see page 116 Ask the sender to reset the resolution and contrast or improve the quality of the document e g by making the print on the photocopy darker enlarging or reducing Then have it send again Ask the sender to transmit the document again see page 31 Check whether the sender loaded in the correct manner Close the cover Both sides of the cover must be firmly locked in place Switch off receiving protection see page 28 TOSHIBA TF 831 861 Possible problems Cleaning document Before you open the operator control panel as shown scanner print out any data which may be stored Never use abrasive materials to clean your Then switch off your fax machine fax machine they could cause damage N If documents transmitted are difficult to read the document scanner must be cleaned You can easily tell when
71. ck and a transmission report see page 83 will be printed out To prevent the deletion of such a job use this procedure Each job will then be available for a certain time 1 24hours If this job can not be suc cessfully sent during this period it will be deleted automatically from the memory Every time you retain a job in memory your fax prints out a transmission report see page 83 to inform you how long this job will be retained in memory To send retained jobs see page 54 Depending on setting see page 92 If too many documents are retained in memory the fax memory will become full since every retained job requires memory If you find that the memory is N frequently too small ask your dealer for a memory expansion 100 Advanced settings 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT De e Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST 00 9 o Select a menu item RECOVERY TRANSMIT Make your selection 1 0N for retain job 2 0FF Select a menu item Make your selection RECOVERY TRANSMIT for retaining time preset retaining time is displayed STORED TIME 01 24 06 Input retaining time and or LS confirm with START START Press STOP return to standby E mode STOP TOSHIBA TF 831 861 Advanced settings Query job status The two status lamps LINE 1
72. ct a menu item The journal options are displayed 1 Printed out only if the JOURNAL key is pressed 2 Printed out automatically every 40 jobs Select a menu item For manual output Output options are displayed 1 Output of transmission and reception journal 2 Output of transmission journal 3 Output of reception journal Select a menu item 14 23 150 00000096 191 000000 1480 000005C8 1 00000001 DEPT NBR ACCOUNT MODE STATUS 02 252 RECEPTION JOURNAL TIME TEL NUMBER 1 TEL NUMBER 2 NAME SCAN COUNT PRINT COUNT DRUM COUNT TONER COUNT NBR FILE NBR DATE TIME DURATION PGS FROM 09 12 14 21 01 48 01 03 03 97 44 1234567890 44 9876543210 TOSHIBA MARKETING TF861 MAX MEIER EC 310 NG D1 14 23 150 00000096 191 000000 1480 000005C8 1 00000001 DEPT NBR ACCOUNT MODE STATUS 02 252 09 12 14 21 01 48 01 MAX MEIER EC 310 NG D1 85 GB Report prints Report prints Reservation list This list illustrates the status of stack memory see page 33 It contains all jobs which have not yet been completed The function list This list provides information concerning all settings of the fax machine They correspond with the settings which you have made Keep this list for any service work which may be necessary GB 86 Report prints 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHI
73. d Select a menu item Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the document is subsequently polled TOSHIBA TF 831 861 Polling TF 831 861 TOSHIBA B WITH TOSHIBA CODE TURNAROUND POLL SECURITY CODE 0070 QOO QOO OOO START COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER 5 START Enter the TOSHIBA codes Confirm with START Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the other document is then polled Polling 69 Store numbers Alphabet dial memory The alphabet dial facility enables you to enter a single address instead of the fax number of your partner which is fre quently a long number This address can be any number between 1 and 999 The real fax number is stored under this address With frequently used fax num bers the alphabet dial facility enables you to save time A further component of the al
74. d contact with any toner residue The toner pack latch locks into place with a click Replacing the fixer cleaner or installing for the first time If necessary pull the used cleaner ribbon upwards when inserting the new cleaner be sure that the white felt side is facedown Do not touch any parts inside the machine other than those described The fixer cover can be very hot even after the machine has been switched off 6 Preparation TOSHIBA TF 831 861 Preparation Now close the cover until it locks firmly into place Never throw the old pack into an open fire Use packaging from exchanged parts to ensure proper disposal as inorganic waste CAUTION In case you come into contact with toner e Wash hands in cold water and clean thoroughly with soap e Wash eyes with plenty of water e f you have inhaled toner breathe deeply in the open air e ftoner gets in your mouth wash it out with plenty of water nan emergency call al doctor and now the ozone filter As you see it is inserted in its support underneath the cover When inserting hold the filter only by the ribbons in order to avoid clogging the filter mesh Connection to the mains Telephone connection Connect your fax machine LINE jack to the telephone socket as shown on the right ine 1 2 ptional On off switch Power cable T
75. d in memory as the cover sheet diagram The following diagram illustrates the relevant area of the document which is subsequently displaced on the cover sheet All white areas are omitted Cover sheet Effective area Space for logos graphs diagrams etc Please refer to page 50 for details of how to send the cover sheet TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 COVER SHEET 1 0N 2 0FF WITH DOCUMENT 1 0N 2 0FF COVER SHEET LOAD DOCUMENT START Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for cover sheet function 1 Cover sheet is activated 2 Cover sheet is cancelled Select a menu item Make your selection for cover sheet character 1 Cover sheet with diagram and text 2 Cover sheet only with text Example cover sheet with diagram Select a menu item Insert required cover sheet docu ment confirm with START The document is saved as the cover sheet diagram 99 G8 Advanced settings Advanced settings Retain jobs If a job cannot be transmitted because for instance the partner fax is busy your fax machine attempts to redial the number at regular intervals of approx 2 minutes After the XXth redialling the job will be automatically deleted from the sta
76. d into the memory it is retained on the tray until the receiving fax machine has been contacted 42 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER MONITOR CL ON HOOK TEL NUMBER ON HOOK TEL NUMBER 1234567 START Standby mode Load original Remember Printed side face down Document ready Activate monitoring Make your selection for the fax number Enter the fax number Dialling starts As soon as you hear the other fax ma chine constant whistle confirm with START The document is transmitted immediately without being read into memory TOSHIBA TF 831 861 Transmit documents Monitoring Job If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number or a fax ma chine which is not ready to receive With this listening in version the document is read into memory The listening in facility is linked to the job as an additional option Please follow the descriptions of page 91 if all outgoing fax transmissions are to be played back via the loudspeaker TF 831
77. dial cover Press the Shift key and then the corresponding function key Make your selection for direct transmission Select a menu item Enter the fax number or Select alphabet dial one touch dial or telephone directory q v Confirm with START The documents are now transmitted directly via the document feed TOSHIBA TF 831 861 Transmit documents Transmission using 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE alpha dial RESIDUAL MEMORY 100 LOAD DOCUMENT Alphabet dialling enables you to enter a double digit address instead of the frequently long fax number of your partner The real fax number is then permanently stored under this address The alphabetic dialling facility thus enables you to save time with frequently Load original Remember Printed side face down used fax numbers 15 03 97 SAT 19 56 Document ready TRANSMIT AVAILABLE Please refer to page 70 for RESIDUAL MEMORY 100 details of how to save alphabet ENTER TEL NUMBER dialling numbers SPEED DIAL lt Activate alphabet dial COMM RESERVATION Make your selection for the alphabet dial number ABB NUMBER 1 999 Enter the alphabet dial number Example 1 COMM RESERVATION ABB NUMBER 1 999 Confirm with START START The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position The document is read into memory see page 32
78. documents have to be transmitted overseas or if the error ratio increases you should reduce the transmission speed in order to avoid errors As is the case in traffic speed has to be adapted to meet the specific circumstances TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT LOW SPEED TX iT gt Cc LOW SPEED TX 1 9600BPS 2 4800BPS COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for transmission speed 3 Maximum speed TF861 33 600BPS TF831 14 400BPS Select a menu item The selected setting is applicable only for the current job Dialling the fax partner 49 GB Transmit documents Transmit documents Transmission options send cover sheet The cover sheet is a form which is placed in front of your fax transmission It is used as a tool to enable an incoming fax to be classified more easily The information on the cover sheet is entered via the numeric keypad see page 11 If you wish to use this option N you must first enable the cover sheet function see page 99 50 Transmit documents 15 03 97 SAT 19 56 TRANSM
79. e Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode TOSHIBA TF 831 861 Advanced settings Divider sheet Basic equipment 15 03 97 SAT 19 56 Standby mode A divider sheet is automatically added TRANSMIT AVAILABLE after every transmission in order to enable RESIDUAL MEMORY 100 the individual fax documents received to LOAD DOCUMENT be distinguished more easily Start the menu The first 4 menu items are displayed Documents received from fax A 2 LISTS 3 INSTALLATION 4 MENU LIST Divider sheets Select a menu item SEPARATOR PAGE Make your selection for divider sheet 1 0N 2 0FF Documents received from fax B OOO Select a menu item OO Press STOP return to standby 000 mode with 2 line 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item Make your selection for divider sheet SEPARATOR PAGE 1 0N 2 0FF Select a menu item Press STOP return to standby mode Additional paper cas settes optional If the 250 sheet paper casset
80. e job number file number and current memory capacity The corresponding line lamp lights up as soon as the fax machine connects to the line The display indicates normal transmission or reception mode during this process TOSHIBA TF 831 861 Transmit documents Stack mode A frequently encountered problem with M S fax machines is that the document tray is blocked while a document is being Job XX transmitted no other documents can be e g transmission transmitted while the fax machine is transmitting or receiving documents This is different with your fax ma chine All documents are read into the memory and are then transmitted from this memory Incoming documents are also read into the memory before they are printed out The advantage of this method is that the document tray is virtually al ways free and that documents can be transmitted almost irrespective of the Job 2 transmission or receiving status of the fax e g broadcast machine Each procedure is known as a job A job may consist of one or more documents which you can transmit to your partners A job can also be a multi address trans mission or a delayed transmission Your fax machine is able to manage 99 such jobs Each of these jobs is placed on a stack from where they are processed in sequence Your fax machine accepts jobs even while it is transmitting or receiving the jobs documents this means that the docu ment tray is always ready The fax ma
81. e rings The call must be accepted by an additiona telephone If you wish to transmit a document you must press the START key of the fax machine Ensure that any fax calls can be accepted The START key is only effective when the handset is off hook 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST YO 6 0 Select a menu item AUTO RECEIVE MODE Make your selection 1 AUTO RECEIVE 1 Automatic reception 2 MANUAL RECEIVE 2 Manual reception Select a menu item Example Automatic reception AUTO RECEIVE Make your selection RING DELAY 01 05 for the number of ringing signals before the fax machine connects to the line GG Enter the required number OOO i Confirm with START QOO O9oo START Press STOP return to standby STOP TOSHIBA TF 831 861 Reception of documents Reception reduction Your fax machine uses A4 paper For technical reasons the entire length of this page cannot be used So the fax machine reduces the length of the incoming document max 9096 This means that the received image may be slightly compressed In general this effect is not problematical However if the sizes of the documents must be absolutely identical it is necessary to deactivate the reception reduction facility In this case that part of the copy which no
82. e the process of sending fax documents is like travelling in traffic Your speed has to be adjusted to suit the particular circumstances Please note that more time is required to transmit the document when lower trans mission speeds are used Sub Address This operating mode is used for faxing documents in PC networks It is essential 0 enter the fax number the number of he fax card in the network as well as the sub address of the user in the network so hat the message can be forwarded within he network Tel Line Select optional This option can be used for selecting the outside line line 1 line 2 via which the document is to be transmitted to the specific fax partner 72 Store numbers 2 DELAYED COMM Procedure up to this menu item See page 70 Make your selection for options Select a menu item Display the first options Further options are to be found under the display and can be selected using the W key The menu items can of course also be selected directly by entering the spe cific number TOSHIBA TF 831 861 Store numbers Modify ABB numbers If you wish to modify the contents of an alphabet dial number all you have to do is simply enter the corresponding alphabet dial number see under Alphabet dial number If this number has already been used a further selection option is dis played All stored data can be overwritten or skipped with the START key Example ABB NBR 7
83. e trans mitted Please refer to page 104 if you wish to change the BASIC SETTING for resolution GB 44 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER FINE U FINE HALFTONE Standby mode Load original Remember Printed side face down Document ready Press MODE Press the RESOLUTION key several times to make the required setting The setting selected in this way is only applicable for the current job When the document has been read in the resolu tion is reset to the default value Dialling the fax partners TOSHIBA TF 831 861 Transmit documents Set contrast Where the print on documents is weak or where colour character sets are used it is possible that some characters might not be transmitted In such cases you should set the contrast to darker On the other hand some documents contain characters in coloured fields In such cases you should set the contrast to ligther You can judge the effect of this setting and thus also the quality of your fax trans mission by using the self copy facility see page 29 Please refer to page 102 if you wish to change the basic setting of the con trast TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03
84. e your selection for polling modes Select a menu item Make your selection for reservation type Select a menu item Documents can be added only if N an existing reserved document is selected Make your selection 1 Replace the existing contents with the new contents 2 Add the new contents to the existing contents 3 Exit the menu without making any changes Select a menu item TOSHIBA TF 831 861 Polling Cancel polling reserva tion If you have reserved a document for polling you can cancel the reservation as follows TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT JOB CANCEL lt JOB CANCEL 1 RECEIVE 2 TRANSMIT 3 DOCUMENT OOOO OOOO JOB CANCEL ENTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds POLLING RESERVE FILE NBR rs C o START DELETE FILE NBR 1 YES 2 NO JOB CANCELLED Standby mode Press the JOB CANCEL key Make your selection for cancel operation Select a menu item Make your selection for selecting the required job The first available job is displayed Please refer to page 56 for details of the job format Select the job which you wish to cancel Confirm with START Confirmation prompt Select a menu item The job is cancelled Polling 61 Polling Single polling If your fax partner has reserved a document for polling you can poll the d
85. eceiving fax documents In this case documents are transmitted only via line 1 This setting is a combination mode for the second line Outside the defined period the second line has the same priority as line 1 see first setting Within the defined period it is used exclusively used for receiving docu ments see second setting Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for line 2 mode Example TIMER Select a menu item Make your selection for period only receiving line Enter the new period confirm with START Press STOP return to standby mode TOSHIBA TF 831 861 Advanced settings Basic setting document length In the basic setting of your fax machine the document length is limited to one meter If the document is longer than one meter the machine displays the error message document jam after one meter is exceeded and the transmitted is interrupted You are able to disable this restriction to prevent this from happening Basic setting transmis sion memory The transmission memory is activated in the basic setting of your fax machine This enables transmission jobs to be stacked as jobs in this memory see page 33 If you disable the transmission memory the document is retained in the document feed until the transmission procedure is completed TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE R
86. eception of a document is precisely documented The RTI is printed at the bottom of the incoming copy and contains the current reception data such as time and date of reception as well as the IDs of the transmitter and receiver Permanent monitoring If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number or a fax ma chine which is not ready to receive In this setting all transmission procedures are played back via the speaker TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT ps QNS 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 6 0 0 DOO OOO 2 0FF 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 0 9 E eS OOOO COC OOOO COCO COCO E T1 e e 0 0 0 LINE MONITOR 1 0N 2 0FF m ooo COLO STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for reception trailer Select a menu item Press STOP return to standby mode Standby mode Start t
87. ecific error The same code is shown also in the journal and transmission report Cause No recording paper Paper jam Documents have jammed in the document feed Open the upper covers Toner empty Power failure Printer fault Pix Mem error Memory error Internal fault Transmission interrupted by the transmitter receiver Page error Polling error Memory overflow Line busy How to correct Put more paper in the paper cassette Remove the jammed paper see page 115 116 Remove the document jam as described on page 115 Allow these covers to snap carefully into position Replace the toner see page 88 A power failure has occurred Try to remedy the printer fault yourself otherwise contact the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer Start the transmission process again or request your fax partner to repeat the transmission process A specific number of pages has been set but a different number of pages has been sent see page 47 Polling was not reserved or he password was incorrect or polling protection did not meet the speci fied criteria see page 58 Use a lower resolution for your docu ments or send these documents in the direct mode see page 36 f this error occurs freq
88. em Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode 105 Advanced settings Advanced settings Basic setting TX stamp option Each document that has been success fully sent can be marked with a stamp Ask your TOSHIBA dealer for a stamp The TX stamp is only used as transmission confirmation if you have set transmission without memory see page 36 Basic setting superfine reception only TF 861 With this facility you are able to decide whether your fax machine is also able to use superfine resolution for receiving documents The superfine resolution places a certain amount of strain on the receiving memory Under unfavourable conditions a document might not be received completely with this resolution if memory capacity is exhausted For this reason it is recommended that this function be used only if a memory expansion has been installed see page 9 106 Advanced settings 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 06 0 00 SET STAMP TX 1 0N 2 0FF 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 LISTS 3 INSTALLATION 4 MENU LIST U FINE RECEPTION 1 0N 2 0FF Standby mod
89. ers ABB NUMBER ENTRY Please refer to page 70 for the ALREADY ASSIGNED procedures as described under If you want to delete ABB numbers just ABB NBR 007 Enter alphabet dial number enter them Toshiba Display message for existing alphabet dial If it is already assigned you can select number how to proceed Example ABB NBR 7 after 2 seconds name TOSHIBA ABB NUMBER ENTRY Menu displayed with existing alphabet 1 CANCEL dial number 2 MODIFY 3 RETAIN 1 Select a menu item ABB NUMBER ENTRY ABB NBR 007 CANCELLED after 2 seconds ENTER ABB NUMBER Make your selection OR PRESS for further alphabet dial numbers BACK TO PREVIOUS STOP TO COMPLETE OI Press STOP return to standby mode STOP 74 Store numbers TOSHIBA TF 831 861 Store numbers One touch dial keys The one touch dialling facility is a very easy method of dialling your partner You can store fax numbers on 69 keys You need only press one key in order to dial your partner Two options are available 1 Direct configuration of one touch dial keys Apart from numbers and names it is also possible for additional options to be assigned to a one touch dial key see page 73 Alphabet dial options If the operator attempts to save an identical fax number under a one touch dial key the system displays an error message This prevents identical fax numbers from being saved Criteria which can be assigned to a one touch
90. ersonnel in these cases MENU KEYS Use these keys to select the menu or a specific menu item DTMF key W When the pulse dialling mode has been selected see page 14 this button temporarily switches over the dialling procedure to DTMF DIAL KEYPAD Used for entering telephone numbers or selecting characters MONITOR When you press this key the fax ma chine connects to the line and the speaker enabling the user to listen into the call establishment attempt is acti vated The subsequent fax connection is handled directly i e without job admin istration via the memory REDIAL PAUSE Activates the last number dialled in serts a dialling pause SPEED DIAL Press this key to select a stored alpha bet dial number a name or a group Line 1 lamp Indicates transmission on line 1 Line 2 lamp Indicates transmission on line 2 the second line is optional 10 PC COMM lamp If this lamp flashes it indicates that data are being transmitted form the PC to the interface the PC interface is optional 1 1 One touch dial cover for one touch dial keys 36 69 and func tion keys 12 ONE TOUCH DIAL KEYS Sends documents at the push of a button 13 JOB STATUS KEY You can use this key to query the status of individual jobs Welcome to your fax machine 14 JOB CANCEL KEY Use this key if you wish to cancel a job which has been stored or which is due to be handled 15MULTI KEY To crea
91. fter 2 seconds ONE TOUCH KEY ENTRY 1 CANCEL 2 RETAIN ONE TOUCH KEY ENTRY ONE TOUCH 01 CANCELLED after 2 seconds ENTER ONE TOUCH KEY OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Refer to page 75 for procedure as described under One touch dial keys Display message for existing one touch dial key Menu displayed if one touch dial key already exists Select a menu item Programming of one touch dial key is cancelled Make your selection for further one touch dial keys Or Press STOP return to standby mode Store numbers 77 Store numbers Define groups If you have a fixed number of partner to whom you frequently send broadcast transmissions the stored broadcast facility is just what you need You are permitted to define 50 different groups whereby each group can be assigned a group number from 1 1999 and a name consisting of max 20 charac ters Each group can contain max 309 fax partners and these must be stored either in the alphabet dial memory or under the one touch dial keys ONE TOUCH KEY GB 78 Store numbers 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT TEL LIST ENTRY o gt Cc DIAL ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 0NE TOUCH KEYS ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE GROUPNBR 0444 GROUP NAME MAX20 a GROUPNBR 0444 GR
92. g the polling facility as FAX on DEMAND for instance for providing information such as weather reports current price lists stock exchange news traffic jam predictions etc For the polling facility to be used it must be reserved beforehand Reserve polling Other fax partners can poll information from your fax machine if you set up this facility with this function Your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked There are two types of reservation available single reservation Your stored document is deleted as soon as the document has been polled permanent reservation Your stored document is permanetly available for polling Only one document can be reserved for polling TF 831 861 TOSHIBA Polling reserved established End of polling Polling 57 GB Polling Polling protection Polling reserved in this manner is not protected l e every fax machine which has a polling facility is able to poll docu ments from your machine The polling protection facility is activated in order to prevent unauthorised polling only possible with single reservation Two options are available for polling pro tection 1 NUMBER With this option you specify the number of the fax ma chine which is permitted to poll docu ments from your machine However it is essential that the code of the polling fax m
93. he menu The first 4 menu items are displayed Select a menu item Make your selection for permanent monitoring 1 ON 2 OFF Select a menu item Press STOB return to standby mode 91 GB Advanced settings Advanced settings Call redial If the machine is not able to transmit a fax job the job is retained in memory and the machine attempts to send the fax job again at a later date You can set two criteria for this call redial facility Period between the call redial at tempts Number of redial attempts 92 Advanced settings 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST QOO 0 0 00 REDIAL MODE 1 INTERVAL 2 COUNTER INTERVAL Go to A COUNTER Go to B A INTERVAL REDIAL MODE INTERVAL 01 15 MIN O00 START B COUNTER REDIAL MODE COUNTER 00 14 O00 START Standby mode Start the menu The first 4 menu items are displayed Select a menu item for TF 831 menu item 06 Make your selection Select a menu item 1 see part A 2 see part B Period between call redial at tempts Make your selection call redial interval default setting 1 minute Enter the required figure Confirm with START Press STOP return to standby mode Number of call redial attempts Make your selection Number of call redial attempts default setting 3 times E
94. hift key and then the corresponding function key Make your selection for polling modes Select a menu item Polling protection 1 No polling protection 2 TOSHIBA code 3 Telephone number 4 TOSHIBA code telephone number Select a menu item Example 4 Both Make your selection for TOSHIBA code Enter the TOSHIBA code Confirm with START Make your selection For the number code of the polling fax machine Enter the number Confirm with START The document will be stored in memory and is ready for polling TOSHIBA TF 831 861 Polling Reserve polling perma nent general infobox With permanent polling the document is retained in the memory of the fax ma chine so that it can be constantly polled FAX on DEMAND can be configured in this way Items of information such as weather report current price lists stock market news traffic jam forecasts etc can thus be constantly maintained for polling A Only one form of polling reserva tion is possible at any one time Please refer to page 61 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory upgrade The choice of resolution see page 44 also has an effect on the memory behaviour The higher the resolution the greater the strain on the memory volume TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03
95. hy power failure Contents of the image memory have been lost following a power failure The cover on which the keypad is located has not snapped into position The upper part of your fax machine housing has not snapped into position The transmission reception memory is full Documents have jammed in the document feeder Print unit test Data entry prompt for type of printer test 1 Test image 2 Endurance test Select a menu item Document printed out The ensurance test cannot be terminated with the keypad This test is terminated only when the paper cassette is empty Press STOP return to standby mode All error messages are re N tained in the display until they are acknowledged with the STOP key If this error message does not disappear the cause of the error has still not been rectified How to correct Press the STOP key If the error message does not disappear activate the installa tion procedure see page 10 and confirm all settings The mains error report see page 88 is printed out in order to provide you with a list of lost criteria Allow this cover to snap carefully into position Close the housing cover carefully Send your document s with a lower resolution or send them using the direct mode see page 36 If this error persists please contact your dealer for a memory expansion Follow the instructions on page 115 to rectify the document jam 109 Po
96. ing paper see page 8 Load new recording paper see page 8 Load new recording paper see page 8 Load new recording paper see page 8 nstall a new cartridge see page 6 nstall a new cartridge see page 6 Please contact your TOSHIBA dealer for ordering a new printer unit Replace the process unit see page 5 Install the process unit correctly Bet tigen Sie die Verriegelung Contact your TOSHIBA dealer and notify him of the code in the display message The action requires a document Consult the transmission report see page 82 and try to establish the cause of the error with the following pages Read the operating instructions for any restrictions concerning your selected action Test the connection using the listening in option see page 42 Have you pressed on the extension for obtaining an outside line see page 15 Ask the other party to identify which page has not been transmitted Polling was not reserved or the password was incorrect or polling protection did not meet the specified criteria see page 58 Wait until the current action of the fax machine has been terminated Please contact your TOSHIBA dealer TOSHIBA TF 831 861 Possible problems Error codes in journal Code 20 21 E0 E6 22 23 30 32 33 42 50 TF 831 861 TOSHIBA If TRANSMISSION ERROR appears in the display of your fax machine the error code describes the sp
97. lled a second 900 0 9 line optional enter the dialling method for each line separately DIAL TYPE LINE 1 The current dialling method is highlighted 1 Select a menu item SET EXCHANGE TYPE The current connection type is highlighted 1 PSTN Continue with Connection to main line 2 PABX PABX s EXCHANGE PSTN EXCHANGE PABX Go to A Go to B 14 installation TOSHIBA TF 831 861 Installation Connection to PABX obtaining a public line The TF 861 can be connected not only to the public switched telephone network public line but also to a PABX In this case additional parameters have to be entered With PABXs the public line is obtained in various ways Number Dial one digit or several digits in order to obtain the public line Earth key Earth potential is con nected to the line in order to obtain the public line Hash key With this method of obtaining the public line he connection circuit is interrupted briefly When the method of obtaining a public line has been entered you must always press the key before the actual number when you dial your fax partner This is also applicable for saving the fax numbers see page 70ff TF 831 861 TOSHIBA A PSTN SET EXCHANGE TYPE 1 PSTN 2 PABX STOP B PABX SET EXCHANGE TYPE 1 PSTN 2 PABX SET ACCESS TYPE 2 FLASH 3 DIGIT C23 SET ACCESS SET ACCESS TYPE ACC
98. longer fits on the page is printed out on a second page If you are able to do without the rest of the page activate the discard facility to suppress printout on the second page Original A4 TOSHIBA Reception reduction ON b TOSHIBA Reception reduction OFF Discard OFF TOSHIBA Reception reduction OFF Discard ON TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 RX REDUCTION 1 0N STOP 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 00 DISCARD 1 0N 2 0FF STOP Reception reduction ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception reduction ON 2 Reception reduction OFF Select a menu item Press STOP return to standby mode Discard ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Discard ON 2 Discard OFF Select a menu item Press STOP return to standby mode Receptionofdocuments 19 Reception of documents Memory reception 15 03 97 SAT 19 56 Memory reception ON OFF TRANSMIT AVAILABLE Standby mode Under certain circumstances the RESIDUAL MEMORY
99. ly if Secure Rx has been configured see page 23 Deactivate Secure Rx for the rest of the day Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection 1 for unlimited Secure Rx mode 2 Deactivate Secure Rx mode Select a menu item Make your selection for the current security code Enter the current security code Confirm with START The Secure Rx mode is now permanently deactivated without any time restriction The contents of the memory are printed out This mode can be set only if Secure Rx has been configured see page 23 TOSHIBA TF 831 861 Reception of documents Correct sequence print 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE out RESIDUAL MEMORY 100 LOAD DOCUMENT If more than one document is transmitted it is normal to start with the first page As v received copies are printed out face up D O50 Start the menu this means that the received stack of documents is in reversed order This would The first 4 menu items are displayed mean that the first page is the last page 1 COMM OPTIONS to be printed You can set your fax ma 2 LISTS chine to cope with this factor 3 INSTALLATION Please note that the entire reception 4 MENU LIST procedure is first stored in memory before it is subsequently printed out If the ca GG 0 0 Select a menu item pacity of the memory is not sufficient there will be a delay
100. n The rea son is frequently a wrong number or a fax machine which is not ready to receive The free memory display varies depending on the utilisation level of stack memory If a transmission error occurs an appropriate comment appears in the display However this does not have any effect on the subsequent trans mission or reception mode of the fax machine To clear this error message from the display press the STOP key Please refer to page 113 for trouble shooting GB 32 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER COMM RESERVATION TEL NUMBER MAX128 021311234567 START READING INTO MEMORY FLENBR 0 RESIDUAL MEMORY 99 LINE x is lit 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 78 LOAD DOCUMENT Standby mode Load original Remember Printed side face down Document ready To remove the document from the docu ment feed press the STOP key again Enter the fax number The entered fax number is displayed Any corrections can be made using the 4 key or the complete number can be cleared by pressing the STOP key To remove the documents from the document feed before they are proc essed press the STOP key again Confirm with START While the document is being read into the machine The machine displays th
101. ncel groups If you wish to cancel a group simply enter the corresponding group number see under Define groups If this group number already exists a further selection option is displayed Example group number 444 name Supergroup TF 831 861 TOSHIBA GROUP NBR ENTRY ALREADY ASSIGNED GROUPNBR 0444 SUPERGROUP after 2 seconds GROUP NBR ENTRY 1 CANCEL 2 MODIFY 3 RETAIN GROUP NBR CANCELLED after 2 seconds ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Refer to page 78 for procedure as described under Define groups Display message for existing group number Menu displayed if group number already exists Select a menu item Group is cancelled Make your selection for further groups Or Press STOP return to standby mode Store numbers 81 Report prints Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine It is the only list which can be selected via the main menu item Transmission reports The transmission reports provide you with extensive and individual information con cerning the various transmission jobs of your fax machine You can use a special menu to adjust the appearance of these reports to meet your specific require ments GB 82 Report prints cm QNS ALWAYS 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL
102. not correctly connected Your fax machine has been set to the wrong dialling mode If you are connected to a PABX You have set the wrong line type Your fax machine is not connected to the PSTN technician take your time and see if you can help yourself This checklist will help you recognise and eliminate errors and solutions If the display gives an error message clear the fault and delete the display with STOP Check there is power on the machine The 7 must be switched on see page 4 Use acceptable documents only see page 31 Close the cover It should be firmly locked in place on both sides Try again Replace the receiver only when you have pressed START Use acceptable documents only see page 31 Adjust the document guides accordingly Ask the receiver to put paper in his machine Send your document again the image must be face down on your document eeder Make a copy of your document on your ax machine see page 29 If your copy is also difficult to read clean the document reader Make a copy on your fax machine see page 29 and adjust the settings to your document You can also improve document quality By making the print on the photocopy darker enlarging or reducing see page 44 45 Then send again Redial You may get a better conncection Check and correct stored numbers see page 70 75 Check that your telephone is connected correctly to the socket see p
103. nter the required figure confirm with START Press STOP return to standby mode TOSHIBA TF 831 861 Advanced settings Set ringer volume 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE An incoming call sets off the ringer via the RESIDUAL MEMORY 100 speaker You can adjust the volume of this LOAD DOCUMENT signal wy Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 LIST OOO Select a menu item Make your selection SET VOLUME for ringer volume VOLUME 1 7 Enter the required figure confirm with START Press STOP return to standby mode TF 831 861 TOSHIBA Advanced settings 93 Advanced settings Power saver stand by The printer unit of your fax machine requires a heat source of approx 170 C in order to be able to print out documents immediately This heat source is heated at specific intervals in order to maintain the temperature at the required level This consumes electricity and the fan also has to run constantly If you wish to save electric current or prevent the fan noise you are able to deactivate the permanent heating facility The heater in such cases would only be activated if a fax document is received or printed out There is a delay of around 1 minute before documents can be printed out 94 Advanced settings 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 2 1515 3 IN
104. number of pages PAGE NUMBER PAGE NUMBER 1 99 Enter the page number Confirm with START COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Dialling the fax partner 47 GB Transmit documents Transmit documents Transmission options protected transmission The transmission of documents is re stricted Your are now able to transmit only to fax machines whose code has been stored as a fax number in your alphabet dial memory You can thus trans mit your documents only to certain part ners Please refer to page 105 if you wish to change the basic setting of transmission protection GB 48 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 9 0 SET SECURITY TX 1 0N 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu item The selected setting is applicable only for the current job When the document has been read in transmission protection is reset TOSHIBA TF 831 861 Transmit documents Transmission options reduced speed When
105. ocument using the procedure described in the following If you would like to use the delayed polling facility you must first carry out the steps described on page 89 before proceeding as follows 62 Polling 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT QOQ 90910 QOQ START LOAD DOCUMENT IF POLLING PRESS START START POLLING SECURITY CODE 1 YES 2 N0 WITHOUT PROTECTION Go to A WITH TOSHIBA CODE Go to B WITHOUT PROTECTION B wirH TOSHIBA CODE POLLING SECURITY CODE START Standby mode Enter the fax number of the fax machine from which you wish to poll Confirm with START Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B The polling procedure is stored as a job and carried out Enter the TOSHIBA code Confirm with START The polling procedure is stored as a job and carried out TOSHIBA TF 831 861 Polling Multiple polling It is not only possible to poll documents from a single fax machine you are also able to use your fax machine to poll documents from several fax machines You are able to define up to 309 fax partners using any combination of the following e User defined fax numbers Alphabet dialling memories e One touch dial keys Defined groups If you
106. of these jobs is retained until stack management encounters the first job of the same fax number The process is recorded in the transmis sion journal see page 85 with an identi cal sequential number In case of delayed transmission the jobs are sent together if time and fax number are equal 34 Transmit documents JOB NO 99 JOB NO 98 JOB NO 98 JOB NO 97 JOB NO 96 JOB NO 95 JOB NO 93 JOB NO 92 JOB NO 91 JOB NO 90 Some jobs of the stack have the same fax number black JOB NO 99 JOB NO 98 JOB NO 98 JOB NO 97 JOB NO 96 JOB NO 95 JOB NO 94 JOB NO 93 JOB NO 92 JOB NO 91 JOB NO 90 OUTPUT LINE TRANSMISSION The first job with the same fax number pulls the other jobs together TOSHIBA TF 831 861 Transmit documents Important transmission The stack of your fax works according to FIFO first in first out This situation can be compared to a queue The most recently entered job has to wait the longest This might be problematical for transmitting a certain document particularly if stack memory already contains several jobs The important transmission function is available for such situations If this function is selected the current job is given top priority This job is carried out immediately after the last action is completed irrespective of the status of the stack memory TF 831 861 TOSHIBA 15 03 97 SAT 19 5
107. oll documents 57 69 Pollitig tee 57 seq POWET SAVET 94 Print in reverse order Pulse dialling 14 Reception 20 Reception problems 114 Reception protection 28 Reception reduction 19 Reception trailer RTI Reception 18et seq 49 ANZ Reduce transmission speed Remote maintenance Replace drum 5 Replace heating 5 Replace printer unit 5 Replenish stamp 1 Replenish 6 Reserve documents for polling LU Reserve documents for polling E Reserve ia Reserve polling yl Resolution sss 44 RTI reception trailer 91 Save groups 8et seq Save names nM Save names 11
108. ored and entered a five digit departement code will appear additionally Mains failure report This list is printed out in the event of memory loss caused by a lengthy power failure Depending on the charge status of GB 88 Report prints ONE TOUCH NUMBER INFORMATION TIME 03 03 97 14 23 TEL NUMBER1 44 1234567890 TEL NUMBER2 44 9876543210 NAME TOSHIBA MARKETING TF861 OT NBR NAME FUNCTION ABB GROUP TEL NUMBER TIME MON BPS REPORT LINE STAMP 01 GROUP NBR 0001 29 ABB NBR 002 GROUP NUMBER INFORMATION TIME 03 03 97 14 23 TEL NUMBER1 44 1234567890 TEL NUMBER2 44 9876543210 NAME TOSHIBA MARKETING TF861 GROUP NUMBER NAME OT ABB NUMBER 002 003 004 001 ALL ABB 001 ABBREVIATED TEL NUMBER LIST TIME 03 03 97 14 23 TEL NUMBER1 44 1234567890 TEL NUMBER2 44 9876543210 NAME TOSHIBA MARKETING TF861 ABB NBR NAME TEL NUMBER TIME MON BPS REPORT LINE STAMP 001 FIRST 11 002 601 12 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item The function list is printed out An error message is displayed if AN no departments are defined DEPARTMENT CODE LIST TIME 03 03 97 14 23 TEL NUMBER 1 44 1234567890 TEL NUMBER 2 44 9876543210 NAME
109. phabet dial memory is the alternative fax number second number It is dialled if no fax connection is established under the nor mal fax number It is not essential for the second fax number to be entered 240 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory You can use up to 20 characters of your choice in this memory see page 11 enter the user name It is also not absolutely necessary for this data to be entered In addition to numbers and names it is also possible for additional options to be assigned to an alphabet dial memory position see next page Alphabet dial options Please note that you must press the button before the actual fax number if your fax machine is connected to a PABX If you attempt to store an identi cal fax number in the alphabet dial memory the machine dis plays an error message This prevents identical fax numbers from being stored Example Alphabet dial 421 Fax number 128 1234567890 2 Fax number 128 0987654321 998 eee pr Name 20 3 TX REPORT 4 LINE MONITOR 5 LOW SPEED TX 6 SUB ADRESS 7 TEL LINE SELECT Alphabet dial memory GB 70 Store numbers 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT TEL LIST ENTRY DIAL ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 0NE TOUCH KEYS ENTER
110. rm with START START Dialling the fax partner 52 Transmit documents TOSHIBA TF 831 861 Transmit documents Redial If it was not possible for your fax message to be sent this may be due to various reasons please read page 113 One reason may be that the other fax machine is busy In this case it would make sense to call your partner again at a later time This is done automatically by your fax it attempts to send the fax message again approx every 2 minutes You are able to individually set N the period between the call redial attempts and also the number of redial attempts see page 92 Manual call redial from memory If the memory contains a job which you wish to redial immediately you can select this job and manually select the redial procedure see adjacent diagram Manual call redial from document feed If you have established a call via the MONITOR key you can activate the redial function by pressing the REDIAL PAUSE key TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 75 LOAD DOCUMENT REDIAL lt PAUSE REDIAL ENTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 97 19 33 FILENBR 008 os C gx g START REDIAL NUMBER NOT LISTED Manual call redial from memory Standby mode Requirement There must be at least one job which has already been dialled and not tran
111. rom partners whose fax number is stored in the fax machine The transmitted code of the ransmitter is compared against the con ents of your alphabet dial memory or one touch dial keys If the comparison is not successful the transmission is re jected N Please note that fax reception is limited when the reception protection facility has been activated If you have not stored any fax numbers no further fax documents can be received 20 Reception of documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 000 69 0 00 SET PRIVILEGED RX 1 0N 2 0FF STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception protection ON 2 Reception protection OFF normal Select a menu item Press STOP return to standby mode TOSHIBA TF 831 861 Reception of documents Local copy You can use your fax machine to make one or more copies up to 99 You can select a sorter function if several copies of various documents are to be made simultaneously The copies are sorted and reproduced in the sequence in which the original documents were in serted into the document feed Sorter function ON Copies are sorted automatically Requires adequate memory if memory is full the copying process is terminated If yo
112. rs of fax partners to be served with program continuous polling Enter User defined numbers see page 32 Alphabet dialling numbers see page 70 Telephone directory function see page 39 e One touch dial keys see page 75 Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Program continous polling is stored and carried out as a job Enter the TOSHIBA code Confirm with START Program continous polling is stored and carried out as a job Polling 67 Polling Reverse direction With the reverse direction facility the machine automatically polls another document after having transmitted a document For this to be effective a document must have also been reserved for polling on the receiver side 68 Polling 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 2 LISTS 3 INSTALLATION 4 MENU LIST TURNAROUND POLL SECURITY CODE 1 YES 2 N0 WITHOUT PROTECTION Go to A WITH TOSHIBA CODE Go to B A WITHOUT PROTECTION COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START Standby mode Load original Remember Printed side face down Document ready Enter the menu The first 4 menu items are displaye
113. s How to install the In order to prevent transport damage the high 8 quality process unit of your new fax machine is process unit delivered in special packaging to provide additional protection Please follow the In order to transport or move the enclosed instructions This is how to install the AN machine the toner pack and the unit process unit has to be removed Open the top cover by pressing the release button Install the process unit by inserting the pins into the lateral guides and then by applying slight pressure lower it into the correct position A damaged drum will affect the copy quality Therefore Never touch the drum surface or expose the drum to sunlight for more than three minutes TF 831 861 TOSHIBA Preparation 5 Preparation When installing the machine for the first time To make 4 good or later when the message TONER LOW or Impression the toner TONER EMPTY is displayed you must replace the toner pack in your fax machine At the pack same time also replace the fixer cleaner When replacing toner Release the green Stopper and pull the pack out of its support in the direction of the arrow as shown When installing for the first time Unpack the toner pack supplied Do not touch any sensitive parts of the printer System First shake the new toner pack insert in the direction of the arrow and slide forward Now remove the seal When holding the protective foil be sure to avoi
114. smitted Press the REDIAL PAUSE key Make your selection for selecting the required job The first available job is displayed Please refer to page 56 for details of the job format Select the job which you want to redial Confirm with START The job is carried out again If there is no job available for the redial facility the machine displays the following message 53 GB Transmit documents Transmit documents Resend retained job If your fax machine is set to retain a job see page 100 you can resend this job by the following procedure Because an incomplete job is frequently attributable to a wrongly entered fax number the fax number can also be changed The criteria applicable for a fresh job are applicable for the newly activated job GB 54 Transmit documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 LOAD DOCUMENT SHIFT RECOVERY TX o C RECOVERY TRANSMIT ENTER START CANCEL DELETE AV SEARCH after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 97 19 33 FILENBR 008 re SINGLE TRANSMIT BOND 21 03 97 19 45 FILENBR 007 START SINGLE TRANSMIT 1 START 2 MODIFY QOQ OOO on QOQ TEL NUMBER 128 987654321 B START NO ENTRY NOT ALLOWED NOW Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key
115. ssible problems Possible problems Display UPPER PAPER EMPTY MIDDLE PAPER EMPTY LOWER PAPER EMPTY PAPER EMPTY TONER LOW TONER EMPTY DRUM LIFE WARNING REPLACE DRUM CONFIRM PROCESS UNIT PRINTER DISORDER LOAD DOCUMENT COMMUNICATION ERROR SORRY NOT POSSIBLE LINE BUSY PAGE MISMATCH POLLING ERROR NOT ALLOWED NOW NOTIFY THE SERVICEMAN 110 Possible problems Cause Only in conjunction with additional paper cas settes No more paper in the upper cassette Only in conjunction with additional paper cas settes No more paper in the middle cassette Only in conjunction with additional paper cas settes No more paper in the bottom cassette The recording paper is empty The toner is almost out Only enough toner for approx 100 more copies There is not enough toner for printing The printer unit is almost spent About 100 heets can be printed after this is displayed co The printer unit is spent The printer unit is missing or has not been installed correctly Indicates a fault in the printer unit No document A transmission error occurs while a document is being transmitted Selected function not possible at present Other party was busy Page counter and actual documents are differ ent see page 47 A polling attempt has been made and resulted in an error You have tried to start a function which is blocked How to correct Load new record
116. t individually Press STOP return to standby mode Reception of documents 23 Reception of documents Activate and deactivate Secure Rx You can also activate the Secure Rx mode outside the set period if for in stance staff leave the office early You can also deactivate the Secure Rx mode at any time assuming that you know the security code in order to obtain a printout of the saved documents The Secure Rx mode is then deactivated for the rest of the day If the appropriate settings are used this facility is again activated auto matically at midnight If you wish to reactivate Secure Rx within a specific period please follow the steps set out on page 23 GB 24 Reception of documents 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT SECURE RX ZT eme GD SECURE RX 1 START 2 STOP 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT SECURE RX TST gt Co SECURE RX 1 START 2 STOP SECURE RX SECURITY CODE START Activate Secure Rx permanently without time restriction Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection 1 for unlimited Secure Rx mode 2 Deactivate Secure Rx mode Select a menu item The Secure Rx mode is now permanently activated without any time restriction This mode can be set on
117. te a group consisting of one touch dial ABB dial and manual dial numbers Available for group dialling as well as for group polling 16 MODE KEY with status lamps Use this key to select the resolution for the current fax job The status lamps represent the selected mode If no status lamp lights up the STD resolution has been set 17 COPY JOURNAL KEY The user is able to make copies of documents which have been inserted If no document has been inserted press this key to request the journal 18 TXREPORT KEY Use this key to set the output criteria for the transmission report 19 ENTER KEY Activates selected menu items and also used for terminating data input 20 STOP KEY Cancels error messages and terminates menu input 21 START KEY Activates transmission reception off hook and selected menu items TOSHIBA TF 831 861 Contents Preparation Unpacking 2 sadhana te 4 Remove transport 5 How to install the process unit To make a good impression the toner pack 6 Connection to the 7 How to insert the recording paper 8 How to install the exit paper tray 8 Insert memory 9 Installation The Menu system 10 Enter user name 11 Enter terminal 0
118. te is not adequate you are able to install up to two additional paper cassettes each holding 250 sheets Please contact your TOSHIBA dealer for details TF 831 861 TOSHIBA Advanced settings 107 Possible problems Diagnosis programs You can use a diagnosis routine to check the key panel and the print unit of your fax machine The following criteria can be tested Key panel All LEDs are activated so that they flash at regular intervals All segments of the display are acti vated so that they change from bright to dark at regular intervals The slide register of the display is checked The functioning of all keys can be checked interactively Print unit Contrast ratios from white to black areas Density of printout Resolution of laser unit Evenness of printout Geometry of printout Toner consumption test constant printouts 108 Possible problems 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST OOOO OOOO 1 0PE PANEL TEST 2 PRINT TEST 3 COMLINE KEYPAD TEST Go to A PRINTER TEST Go to B KEYPAD TEST x or 057 START Ce STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for 1 Key panel test 2 Print unit test 3 Comline activation Select a menu item Continue under
119. to the feeder The text transmission is not displayed when you press the START key The document is damaged during sending or copying Your fax machine performed transmission correctly but the message was not received by the receiver The receiver received a blank sheet instead of the document sent The receiver reports The document transmitted is difficult to read Abbreviated or one touch dialling do not work No dial tone is heard when handset is off hook Your call does not arrive although you have dialled the correct number TF 831 861 TOSHIBA Your fax machine reports an operating error or fails to perform the required function Before you make an unnecessary call on your service Possible causes Your machine displays an error The display is blank Document size or thickness of paper are not acceptable The operator control panel is not firmly locked You replaced the receiver before pressing START Document format or paper thickness not as specified The document guides are not properly adjusted to the paper size The other machine is out of paper You loaded your document in the machine with the image face up Your machine s document reader is dirty or damaged RESOLUTION and CONTRAST are not set correctly The telephone connection is poor Abbreviated or one touch dialling number is not correctly stored The telephone is not correctly connected The fax machine is
120. u find that the memory is frequently too small ask your dealer for a memory expansion All documents are scanned into the machine resulting in a longer copying procedure Sorter function OFF Copies are sorted manually Not much memory required The copying procedure is shorter The copy is also reduced see page 30 The copy is always made with fine resolution see page 44 TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT COPY G lt JOURNAL COPY PAPER COLLATE ON OFF COPIES 1 99 START Standby mode Load original Remember Printed side face down Document ready Press COPY key Make your selection Activate or deactivate COLLATE Enter amount of copies Confirm with START 29 GB Reception of documents Reception of documents Copy reduction 15 03 97 SAT 19 56 Standby mode TRANSMIT AVAILABLE If the document to be copied is 10 mm RESIDUAL MEMORY 100 larger than A4 format the additional LOAD DOCUMENT length is automatically printed on a sec a ond page If you wish to prevent a second 9 page from being printed you can activate D E YN Start the menu the copy reduction facility In this case the copy is reduced to max 90 If the 1 COMM OPTIONS The first 4 menu items
121. uently please contact your dealer for a memory exten sion Test the connection using the listening in option see page 42 Have you pressed on the extension for obtaining an outside line see page 15 Possible problems 111 Possible problems Code 53 80 B0 D0 81 B1 B9 82 83 84 85 C1 C2 86 D2 87 112 Possible problems Cause Wrong codeword Communication error Compatibility error Training error Image error Line error Image cannot be saved How to correct A document has been retrieved with the wrong codeword see page 58 Bad line The document has probably not been transmitted You should transmit your document again to be safe A function which is not a TOSHIBA fea ture or an ITU T standard feature is used during a transmission procedure Bad line Before the documents are transmitted the fax machines check the line quality with test signals f this error occurs the document is not transmitted 0 images were transmitted after handshaking between the fax machines f this error occurs the document is not transmitted Various lines have not been detected during the transmission procedure Call the other party to establish whether the document is legible Memory overflow on the other machine Transmit your document again later TOSHIBA TF 831 861 Possible problems Transmission problems Problem Your document is not automatically pulled in
122. wish to use the delayed multiple polling facility you must first carry out the steps described on page 89 before proceeding as described in the following TF 831 861 TOSHIBA 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 LOAD DOCUMENT SHIFT POLLING TP c Co POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL MULTI POLLING ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY START MULTI POLLING ENTER MORE OR PRESS START START MULTI POLLING SECURITY CODE 1 YES 2 WITHOUT PROTECTION Go to A WITH TOSHIBA CODE Go to B Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Press the MULTI key Make your selection for fax number page 32 Alphabet dialling page 70 One touch dialling page 75 Telephone directory page 39 Group page 78 Confirm with START depending on selected action Make your selection for further group elements 0r Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code Polling 63 Polling A WITHOUT PROTECTION Multiple polling is stored and carried out as a job B wH TOSHIBA CODE MULTI POLLING SECURITY CODE Enter the TOSHIBA code
123. y 40 characters max or the user name Use the number keypad for entering the characters Several characters are as signed to each number and the charac ers can be selected by repeatedly press ing the corresponding key The following table sets out all characters which are allocated to the various number eys Key Allocated characters 1 ABCZabcAAAAAA A DEF3defEEEE GHI4ghillll JKL5ikl PORS7pars TUV8tuvUUUU ud WXYZ9wxyz CO CO Co NID 2 Oo 3 2 o 2 e e 0 space Ba S amp Place character The character of your choice is placed wherever the flashing cursor is located Please use the lt gt keys to control the highlighted input Cancel characters Move the highlighting to the appropriate position and press the DELETE key on the one touch dial key field The character is then deleted and is replaced by an empty character If you do not wish to have an empty character press the INSERT key on the one touch dial keyfield before deleting the character In this mode the charac ters to the right move one position to the left The insert mode is indicated by a corresponding symbol in the display Press the INSERT key again to exit this mode TF 831 861 TOSHIBA Installation 11 Installation Replace character Move the highlighting to the appropriate position

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