User Manual - g4 - EmmEss Software
Contents
1. PD 0101 GPend 18K 75 Cli 18K 3 500 5206 59509 f Mou 18K 6 000 P PD 0101 GPend 18K 75 l Cli 18K 5 000 4250 56812 Mou 18K 6 000 PD 0101 ____ __1_l____ 2 308 388 I 986 209 o ooo ad Step 8 Select the required stock e When we enter Item No and press tab we get the details of the item in Loaded Details and Preview If we are using a Bar code Scanner or RFID Reader we can directly read the item First Floor 1 Second Floor 2 Counter A2 5 Counter B2 6 2l Step 9 We can now split the finished jewelery item e We can only Modify and Delete Studded items Selling Scheme or Gross Wt e We can change or add the Category Bangles 14 Bracelet 9 tH Ear Ring 1 4 Necklace 5 Pendant 18 GSPendant 21 DPendant 20 GPendant 19 Ring 22 Step 10 We get the option whether we want this split finished item to be Finished or Unfinished If we select any of the options it will show in that particular stock type in Stocks 28 Step 11 We will now see the details that we have entered There is an extra option of Balance Details Balance Details is the information or details of the remaining item in the finished item that we have recently split We can add both the entries in the item table lo Cliek Balance Derails Modify Finished Split Finished Unfinished Finished LI He BE2. 16 Step 5 If we want to make a change in total or give discount to the customer click Change Total If we want to print the Bill at this stage We can skip this step a Company 1 i Sale 10 07 2012 i Estimate Loose Purchase Returns Bulk Purchase Return P 0003 Pe 18K 14 5 55100 Pea M Step 6 This step is performed when we want to give a discount to the customer If we want to reduce some amount from the total we will use By Total Sub Total is the total which does not include any taxes or extra charges Reduce by and Increase by will allow to give discount Percentage wise Similarly we can decide in which price among Making Gold or ReadyGold we have to adjust the reduced amount or discount Select the options in which we need adjustments of amount 17 Step 7 Click on Print Print Preview alle CREDIT Sale 10 07 2012 Estimate Loose Purchase Returns Bulk Purchase Return A in ri REG ear V ro ovo ka og AL D tems a f P 0003 Pe 18K 14 1 1 5 621 5 551 00 Pea M E 10 9348 208 39 9140 56 Zee A ee P0o aie tae k v TT TTT TT 7 a Step 8 There are many types of bill provided we can choose the one we want and click OK If we want to change the printer or select the printer just click on the Bill we want to print and click on change Printer and click on the printer we want What To Pri
3. N 0002 TT 1 T Ti i150000j4000 T 500 2000485 soooo m0000 J gt Step 14 We will print the tag as shown 2 TGOOT 02 08 12 Or Bulk Jewelry to Raw _ Parcel Master 02 08 12 18K Gold 2000 1 1 50 000 45 000 M 0105 Gold 19 885 19 809 E 0003 3 1 Select item Third Floor Third Floor _ N 0002 3 12001 1200 0 28 2 1005 281 E 1151 2 Click PrLDE Step 15 Select the type of tag we want to print and click OK If the printer is not defined we have to select the tag we want to print and click on Change Printer What To Print EstimatePrintForm EstimateDisplayForm Finished Sticker Sheet Ne E Finished Sticker Sheet Ne Fax E Finished Sticker Sheet Ne Lo Select PimLshec Tag E Finished Tag Finished Tag C C Certificate Sheet Fax 3o Click tO acel printer to tag Step 16 The Finished Tag is printed as shown in fig HERE pp i 10 00c 100 30 00c Necklace 6 15 000 ceo _ 7 Finished Tag A Microsoft XPS Document W Printer Microsoft XPS Document W Microsoft XPS Document W 2 Printer to COMP O08 HP Deskjet D26 be defined Microsoft XPS Document W COMP 4 HP Deskjet D260 Ae hve le T OK J Step 17 To display the Rate on the Tag we need to do certain settings These settings are one time settings Step 18 Fo
4. 2 00 cts 35 000 gms 34 600 gms 2 00 cts ar Counter A2 5 Counter B2 6 First Floor 1 Second Floor 2 Counter A2 5 Counter B2 6 1 2 6 Un Tagging Step 1 Select Company Type and Reason and add a group Add Gr up is Modify Group Ne fans ae 1 11 YG Ol Pa Ral Ga MOAT Be S Pes Gross Net PDts WtGms Dmd OS Pos Rate Cost B Undefined From Dept Locn First Floor 1 Second Floor i 32 Step 2 Add the relevant fields and click OK If we have a Bar code Scanner or RFID Reader we will directly read the item First Floor 1 8 Second Floor 2 Counter A2 5 Counter B2 6 Step 3 The entry in the item table is as shown in fig The item is now back in the bulk jewelery from where it was originally tagged and The bulk jewelery stock total will be increased by that amount of weight Transfer Bulk Jewelry to Raw Parcel Master P 0 JCS 18K G 391 1 1 30 015 29 187 N 400 0 Dia Rou P V 2 59 10 24500 63455 0 Sap Rou P 1 1 55 14 26000 40300 M 0 EE 33 1 2 7 Transfer Step 1 Select Company Type and Reason and add a group Os Sue Sus oe spe Desa Step 2 Add the relevant field and click OK Undefined To Dept Locn 34 Step 3 After selecting the group we can add items at 27111 O Jann By Step 4 Enter the item code and press Tab and Click
5. OK If we have a Bar code Scanner or RFID Reader we will directly read the item 35 First Floor 1 amp RFID 8 Second Floor 2 Third Floor 7 1 Step 5 The entry in the item table is as shown in fig 10 07 2011 Third Floor Second Floor 0004 Earrings Finished 36 1 2 8 CC Sale Return Step 1 Select Company Type and Reason and add a group men Maio eat an Step 2 Add the relevant fields and click OK From is the name of the customer returning the Finished jewelery item Bill No is the Ref No of the Cash Sale Group Undefined To Dept Locn First Floor 1 37 Step 3 After selecting the group we can add items a Bulk Purchase 06 02 2012 i CASH Sale Returns Step 4 Select the jewelery item customer is returning We will get all the items that were sold against that Bill No f BG 0103 DB 18K 14 1 1 16 500 BG 0104 7 BG 0105 ies R 0201 i 38 Step 5 The entry in the item table is as shown in fig BG 0104 DB 18K 14 15 325 6 225IR Pea R 2 000 Cli 18K 3 500 01 Dia R 15 00 01 Dia R 3 00 r WA f wA hs foi HELAN 39
6. such property the software will make a new packet If we don t want to select the same packet we will click cancel instead of OK this will create a new packet EN 0 gt ee ELLE CU 0251 11 Ronde SI 0001 Le E E E Step 8 Add the relevant fields and click OK Selling scheme for diamonds and colosrstones are as follows Master Rates it is the rates that are defined in the Rates module of the software for further details refer Rate Fix Rates is the rate which we define during the entry of the studded items and Fixed Price is the total price of the studded item Step 9 The entry will be as shown in fig Similarly we will add other studded item details amp Bangles 13 4 Bracelet 54 tH Bracelet 9 Chain 21 Step 10 We will enter the design of the item We can insert the image by scanner as well First we will put the item in scanner and click Scan here If the image is already in the software we can enter the Design No and press Tab key else click Find and search the design 1 Select Category en 1 Add Category Z Click Acel OE eel wen Sean Step 11 After entering the design and click OK ioe leks 70K Step 12 We will get the item summary screen as shown in fig First Floor 14 k 18K Gold 2000 1 1 50 000 45 000 10000 0 Dia Rou E 5 00 470 10000 50000 0 Eme Rou 20 00 15 1500 30000
7. 1 Finished Jewelry Management 1 1 Overview When we give a unique identification by giving a Stock No to each item we have in bulk it becomes a Finished Jewelry Item Managing of Finished Jewelry includes many transactions which we will understand in this chapter 1 2 Transactions 1 2 1 Bulk Purchase It can be referred from Bulk and Finished Jewelery Management BulkPurchase 1 2 2 Tagging After Bulk Purchase or when we receive the bulk jewelery items from the worker we tag each and every finished jewelery where we define its Cost Weight and Details this is all done under this transaction Step 1 Select Company Type and Reason and add a group JE ER Add Group Llo Select Company Create Set 2 Select 2 Aimd Break Set Conversion a pt vg Modify Set Transfer Er 3 Select magging Bulk Jewelry to Raw Parcel Master 4 j Additem 4 AL le Lo D ACRA wi i i i ur ER Send EMal i j i j Step 2 Add the relevant fields and click OK From specifies the location from where the Bulk Jewelry is to be subtracted To location specifies where the Finished Jewelry is added to Comments field can be used to input the payment terms or any other relevant information Other ref can be used to input the supplier s bill no amp Undefined From Dept Locn i First Floor 14 H RFID 8 8 RFID 8 amp Second F
8. G i Di lay Text ai ToLocation amp First Floor 1 amp Floor 2 Counter A2 5 Counter B2 6 Gross Wt 12 000 gms j Nett Wt 1 000 gms tn an Due ms D Wt 0 00 cts Step 12 The entry of the both in item table is as shown in fig iL Cliek Balance Details iL items Group Entries 06 02 2012 MF251 ret 20 0 0 10 51 eee ee ee r memmse a nn ee Pi 29 Counter A2 1 5 es Counter A2 11 Ll Clielkk Add Item Step 13 We will see how do we convert a Finished Jewelery Item to an Un Finished Item n some cases if we want to remove the studded diamond or Color Stone of an item and replace it and send for setting we have to do this entry nished Unfinished Finished 4 First Floor 1 Second Floor 2 Counter A2 5 Counter B2 6 Caa Mea pe Step 14 We can change the gross weight here We can delete the studded items if we have removed any colorstone or diamond from the item gereveevevnnevenenansevnsavansevsvsensaveneorereseneveneert ssvossusenens vascubansteenvaseutannsssvensenesonseei Bangles 14 __ DBangles 16 tH Bracelet 9 tH Ear Ring 1 EB Necklace 5 Pendant 18 30 Step 15 Click OK MS Ferrer vor Gross Wt Nett Wt DWt Gross Wt Nett Wt D Wt 35 000 gms i 34 600 gms
9. ant information e Other ref can be used to input the relevant ref no Undefined From Dept Locn First Floor 1 Counter A1 3 Counter B1 4 Second Floor 2 Counter A2 5 Counter B2 6 20 Step 3 After adding the group we can add items e poe Purchase Returns Bulk Purchase Return 281111 B7 H2811 Bf Step 4 We can change the selling Scheme or the Amount of the jewelery item For more details Refer CC Sale Finished amp First Floor 1 a h g Floor 2 i ode B2 6 21 Step 5 The entry in the item table is as shown in fig Third Floor Ear 18K 14 1 11 14 941 12459101 01 758201 i mig Step 1 We will now select the form and the printer What To Print EZ Estimate Landscape COMP 4 HP Deskjet D260 i Estimate Detail COMP 08 HP Deskjet D25 Estimate Summary Microsoft XPS Document W 7 1 eies Print T Ger VOI Step 2 The Estimate detail Form will be as shown in fig This image is shrunken for the documentation purpose Pary Name CudM ESTIMATE Wegt maena Suites O O pr rer EET mr TEN vn ed DIME Vad 0 2mm 14 DI Ro 6 3H 0004 3 a 20 18K Di RoE Wad 0081 Em FV31 tamm Di Ro G 4H 0001 23 1 2 5 Modify Finished Whenever we want to make any changes to the existing jewelry item this transaction is used Step 1 Select Company Type Reason and add a group sm
10. dd Category i Platinum Sieg ar 22 24 Category 4 Bangles 13 a Bangles 43 H Bracelet 54 Bracelet 9 Chain 21 Chain 49 H Earring 61 H Earrings 1 Earrings 31 co Necklace 39 H Necklace 5 Pendant 17 Pendant 34 Ring 22 Ring 36 A 4 Set 28 N N Set 57 11 4 Add Gross Wt 50 000 Nett Wt 50 000 Purity 75 00 In Purity Add 0 00 anded Items Material Cost Rate Ny en 2000 Making Cost 3 Enter Cost a O material 10000 09 Tag Extra Comments v Selling Scheme 4 Enter making cost Pes per unit aa il 5 Select MA A TA A r AE Rate on Nett Wt jed EVE Selling Schemes ons pr Pog ate ME JR I etail Sot p oe a Step 6 The entry for No Value Color Stone Gms is shown in fig Below is an example for entering the studded item in the item No Value CS Gms are the items which do not have any price value but do have some weight eg Thread low quality pearls eTo add entry for ColorStones Refer ColorStone To add entry for ColorStones Gms Refer ColorStoneGms eTo add entry for ReadyGold Refer ReadyGold Step 7 Make the following selection and click OK eIf there are packets of same properties as the ones selected we will get this screen If we do not have a packet of
11. ed it ad Sets Pes Gross NettPkt Dis Wugms Wt c Pes Step 2 Add relevant fields and click OK e From location is the department from where we select the jewelery item e To is the location where we want to relocate it or mostly it is the same location i amp Undefined From Dept Locn Undefined To Dept Locn ES First Floor 1 j amp First Floor 1 Counter A1 3 3 Second Floor 2 Counter B1 4 Counter A2 5 Second Floor 2 Counter B2 6 Counter A2 5 Counter B2 6 24 Step 3 After selecting the group we will add items Step 4 Select the required field e When we enter the Item No and press Tab key we get the details of the jewelery in Loaded Details and Preview If we are using a Bar code or RFID reader we can directly read the item tH First Floor 1 Second Floor 2 Counter B2 6 25 Step 5 Now we can make changes in any or all the fields same as we do in Tagging For more information Refer Tagging amp Bangles 14 tH Bracelet 9 cH Ear Ring 1 tH Necklace 5 3 Pendant 18 GSPendant 21 Step 6 Now click OK and the jewelery item have been modified and its entry will be in the item table under modify finished 0 pporo 0000 First Floor 1 Second Floor 2 al Counter A2 5 Counter B2 6 vik 26 Step 7 The entry in item table is as shown in fig Bulk Jewelry to Raw Parcel Master
12. hronize the software settings with the printer settings we have to do the following settings This will help to realign the Tag correctly in the software This is one time settings 13 Step 28 Form Print settings is used for all the forms that are present in the software For more details Refer Print Settings Form Print Settings Details Form Print Settings EstimateDisplayForm Customer 0 0 a EstimatePrintForm Customer 0 0 Finished Sticker Sheet New A Custome f Finished Sticker Sheet New B Custome Finished Sticker Sheet New C Custome ae Finished Tag A Customer 0 0 ae _ a Finished Taa B Customer 0 0 i FET i p Melick Adda Step 29 We have to measure the differences Select any of the Rate Profile For right or left hand side differences X axis distance have to be measured and if the tag has to be adjusted to the left hand side the value is in ve sign eg 10 and vise verse For top or bottom differences Y axis distance have to measured and if the tag has to be adjusted to bring it to upper position the value is in ve sign eg 20 and vise verse If the scale measures 1mm you have to enter 10 i e Imm 10 units Jed 3 Enter x axis aa TG Forms Rate Profiles ER distance seler Color Stone Pack a Wholesale MarginX mm Rate Profile Pa
13. loor 2 amp Second Floor 2 Third Floor 11 Third Floor 11 iv Transfer sec Bulk Jewelry to Raw Parcel Master ests eal mme De cS ao MOR er S Pos Gross Net PDtls WtGms Dmd CS Pes Rate Cost Step 4 Select the bulk jewelery Lot from which we want to tag it and make it a Finished Item GT Jewelry Finished Add Tagging From Third Floor To Third Floor Bulk Jewelry Finished i No 3 Click f Bulk Ref No i Detaiis gr MO l i gt S 0105 2 Seleet Bulk L r NO Loaded Details lag Units Tot Loss 1 0 000 Display Text To Location First Floor 14 RFID 8 4 Second Floor 2 Third Floor 11 A vr Step 5 We have to enter the details of the Finished Jewelry Nett wt is calculated automatically by subtracting the weight of the studded items with the Gross Wt Purity is the purity of the material when we purchase it Add Modify Delete Selling Scheme is a formula for calculating the projected selling price For further information Refer Selling Schemes Comments field can be used to add any extra information relevant to the item Category is a tree structure in which we can add sub categories to a category Finished Details Finished Jewelry Design Select 7 il Pr Jewelry Gross Wt 6 A
14. nt BEA Cash Disc Bill Detail COMP 08 HP Deskjet D26 7 Estimate Detail COMP 08 HP Deskjet D25 Ll Select Estimate Summary Microsoft XPS Document W IBALL SummaryRates Microsoft XPS Document W C SummaryWithoutDiscount COMP 08 HP Deskjet D25 _ E SummaryWithoutRates E SummaryWithoutRatesAn 2 Click E Cash Bill Detail Microsoft XPS Document W OK _ E DisplayTextBillCash COMP 08 HP Deskjet D25 Se GET LS 18 Step 9 The Bill will be printed as shown in fig XYZ Company Adress Location and Phone No TAX INVOICE Name Mr ABC XYZ AGOMSS viile Fete est Invoice No acos Dab 21 07 2012 1 WWe hereby cetfy that my az regatration cetificate uncer the Mahmarira Valse Accec Tax Dan Z force on the cate on whch the sse of the goods specter miter Tax mos a mede by meus sd that the I r ascons se coveret by thar Ta invoice har Seer eflectec by mea swi shal Se sonater far im ihe S mmver d sses fing 2 rebun and the Cus tex f arv pe cn ihe nee hu Seen pec o mui gt e oe 19 1 2 4 Estimate Step 1 Select Company Type and Reason and add a group Loose Purchase Returns Bulk Purchase Return eo a Step 2 Add relevant fields and click OK e From is the location from where we have selected the items e The To location specifies the customer to whom we are giving the estimation e The Comments field can be used to input any other relev
15. r Sheet Ne COMP 08 HP Deskjet D26 j Finished Tag A Microsoft XPS Document W Y Finished Tag B Microsoft XPS Document W C Finished Tag C COMP 4 HP Deskjet D260 __ Certificate Sheet Fax Step 23 Select the required sticker sheet printing options If we are using a fresh sticker sheet we will choose the option shown below 11 Step 24 The Sticker Sheet is as shown in fig ETE Custom1 N 0001 Custom2 Necklace 18K a 116 168 G 15 000 N 7 700 Vv LE Custom1 C 0001 Custom2 Chain 18K G 20 000 N 0 000 V Dwt 4 00 LAE ETA R 0002 C Custom1 ustom2 Ring G 15 000 Step 25 Select the required sticker sheet printing options If we are using a sticker sheet which has been partially used and still there are some blank tags that can be printed then we will choose the option shown below 9 Print from the current sticker position 1 Select the TERRI f THR ai op bon _ Print from the beginning of the page 2 Fe OK 12 Step 26 The Sticker Sheet is as shown in fig The blurred tags are the one which were already printed in the sheet Ee A Te pinne i m Poetry WIT TRIE ET RE SEE ET ee AE Custom N0091 Custom2 Custom1 C90001 Custom2 Chain 18K G 20 000 Noooo0 Y7 Dwt Cswt Necklace 18K l CsGms RdyWt RHR a O Cusiom1 R 0002 Custo Ring 18K G 15 000 Step 27 When we want to sync
16. rcel Packet She 1 E Color Stone Pack None a Ea p EstimatePrintForn E EstimateDisplayFc ee ao rn i i Issue Challan Bull 7 distance y OU Well CO SST ee Return Challan Bu MarginY mm si on d her Sticker ol Finished Sticker Sg Se like Kare Oke 14 1 2 3 Cash Sale Credit Sale Transaction that involves sale of item with its billing Step 1 Select Company Type and Reason and add a group 100712 B 100712 Ey I Step 2 Add the relevant fields and click OK From is the location where finished jewelery item in located To location specifies the customer whom we are selling the finished item Comments field can be used to input the payment terms or any other relevant information Other ref can be used to input the supplier s bill no or any other relevant information Undefined From Dept Locn pg First Floor 1 ce RFID 8 18 Second Floor 2 15 Step 3 After selecting the group we can add the items that the customer has bought If we are using a Bar code Scanner or RFID Reader we will directly scan or read the item yr Company 1 SASH Sale Company 2 CREDIT Sale i Estimate Loose Purchase Returns Bulk Purchase Return 10 07 12 Ev Date 100712 Bv Step 4 The item will be displayed as shown in fig If we want we can change the Amount of the item during this stage First Floor 1 i RFID 8 a Second Floor 2
17. rm Print settings is used for all the forms that are present in software For further details on it Refer Print Settings Step 19 Select the required field Rate Profile selection will display the Rate which you want to print on the tag Step 20 Close the Form Print Setting window Finished Tag A Wholesale 0 0 Step 21 Similarly to print the Sticker Sheet we can select many items at once Keep the Ctrl key pressed during selection to select multiple non continuous items OR Select the first item press Shift key and select the last item All items in between the two are now auto selected Company Z UnTagging Modify Finished Approval f Nm Cs Man m Start a adad san Bulk Jewelry to Raw IO YEE AE Parcel Master v EndDate 010812 Oy Neck 18K Gold 2667 1 1 15000 7 000 l Select itens Chain 18K Gold 2100 1 1 20000 16 800 ai DR 0001 Ring 18K Gold 2097 1 1 15 000 12 000 10 Teleki recse T CLLK Vhen gie Step 22 Select the required sticker sheet option If we want the change the printer then we will select the sheet we want to print Selected item gets a blue background as shown Click Change Printer then we will select any one printer we want What To Print Printer 1 EstimatePrintForm Microsoft XPS Document W EstimateDisplayForm Finished Sticker Sheet Ne Finished Sticker Sheet Ne Finished Sticke
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