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INVITATION FOR BID T054087 INTELLIGENT

1. Patents Copyrights and Trademarks Contractor shall protect the University from all damages or liability arising from alleged infringements of patents copyrights or trademarks University Visual Identity Contractor must adhere to all University of Alabama Visual Identity Guide University Visual Guide is maintained by the University Public Relations Department and can be viewed at http visualid ua edu Supplier License Any contractor providing products to the University that includes a University logo or insignia must obtain an Internal Campus Supplier License from Collegiate Licensing For information regarding how to obtain an Internal Campus Supplier License please go to the University of Alabama Licensing Division website http www rolltide com licensing home html Availability of Funds All terms and conditions of the contract are contingent upon the availability of funds and the University reserves the right to increase or decrease service as conditions and availability of funds dictate Non Exclusive Contract The contract resulting from this RFP is a non exclusive and contractor acknowledges that nothing in this contract shall prohibit the University from entering into contracts similar to this one for other areas of the University PCI Compliance Safeguarding Obligations If the successful contractor accepts credit cards for products and services in this RFP the successful Contractor agrees to comply with all ap
2. Z0 30 MODEL F 21 Passenger iya Wheelchairs or 27 aenga 32 MODEL 25 reee w Two Wheelchairs or 31 Passengers 35 3 MODEL XC 30 Passenger w Two Wheelchairs 25 Passenger Fr Wheelchairs or 33 Passengers 26 Passenger w Two Wheelchairs or 32 Passengers 27 Passengers w Two Wheelchairs or 35 Passengers 24 Passenger aa Wheelchairs or 29 Passengers or 35 Passengers 24 Passenger E Wheelchairs or 30 passengers 35 Passenger w Two Wheelchairs or 43 Passengers cations Technical Specifi 30 Model GVWR i 31 280 Ibs 35 000 Ibs 357 32 Model 35 Model 35 000 Ibs Body width 102 102 102 Wheelbase 160 168 220 Approach angle 9 g oF Breakover angle 13 13 10 Departure angle l 9 DE Seating Up to 33 passengers Up to 35 passengers Up to 43 passengers Body height 125 with exhaust 1267 with roof HVAC 136 with CNG Interior height 95 over front axle 78 over rear axle Step height front door 14 38 Step height center door 14 38 Wheelchair ramp locations Front and or center doors Available Engines Cummins diesel CNG LNG LPG Hybrid Electric Available Transmissions Allison B300R B400R Voith ZF Fuel tank capacity 80 gallons diesel Passenger HVAC Roof or rear mounted Driver
3. 6 6 Criteria 2 Product Services Defined Respondents are expected to review product and service requirements in Section 4 0 and describe in detail how Respondent will fulfill these requirements including but not limited to products and services to be provided and personnel to be assigned to the University Respondent must meet or exceed all the required specifications in section 4 0 to be considered in the RFP award process 1 Respondent Compliance If a respondent plans to utilize a subcontractor s to fulfill any portion of the responsibilities outlined within the RFP each subcontractor must be identified and the qualifications of each firm must be outlined within the proposal submitted The exact role the subcontractor s is to play in the performance of the Contract that may result from this RFP should also be detailed within the proposal Proposals will be considered only from companies that can prove to the University that they are capable of fulfilling the requirements of the RFP The burden is on each respondent to submit proof of its qualifications and the quality of the product and services that it is offering if its proposal is to be considered by the University The subcontractor must be willing to comply with the Immigration Law The requirements should be answered in the order in which they are listed and followed by the responses to the questions listed below References to websites URLs or documents not included in the Prop
4. Parking Patents Copyrights and Trademarks University Visual Identity Supplier License Availability of Funds Non Exclusive Contract 6 0 7 0 5 38 PCI Compliance Safeguarding Obligations 5 39 Insurance 5 40 Immigration Law Compliance PROPOSAL FORMAT AND CONTENT 6 1 6 2 6 9 Proposal Information and Criteria Signed Authentication of Proposal and Statements of Non Collusion and Non Conflict of Interest Form Transmittal Letter Executive Summary and Proposal Overview Criteria 1 Respondent Qualifications Criteria 2 Products Services Defined Criteria 3 Financial Proposal Criteria 4 Evidence of Successful Performance and Implementation Schedule Criteria 5 Other Additional Information 6 10 Criteria 6 Attachments Included with Response PROPOSAL EVALUATION PROCESS AND AWARD Proposal Evaluation Criteria Evaluation Process Competitive Negotiation Appearance Before Committee Acceptance or Rejection and Award of Proposal Additions Deletions or Contract Changes Rejection Appendix Insurance Requirements Appendix State of Alabama Immigration Compliance Law Appendix Certification of Compliance with Immigration Law Appendix E Verify Appendix Disclosure Statement 1 0 THE UNIVERSITY OF ALABAMA REQUEST FOR PROPOSAL INTENT AND SCOPE The University of Alabama is seeking sealed proposals from qualified contractors to furnish deliver install and implement intelligen
5. THE UNIVERSITY OF ALABAMA REQUEST FOR PROPOSAL ATTENTION This is not an order Read all instructions and terms and conditions carefully MIMTANOR NO TUSSI RETURN ALL COPIES OF PROPOSALS TO Issue Date April 11 2014 THE UNIVERSITY OF ALABAMA Bae PURCHASING DEPARTMENT Title Intelligent Transit Bus Systems Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Pollye Hardy OR Mailing Address Box 870130 Phone 205 348 3952 Tuscaloosa Alabama 35487 Email phardy fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Proposal Responses may NOT be faxed or emailed IMPORTANT PROPOSALS MUST BE RECEIVED BY 05 14 2014 2 00 P M CST TIME Proposal number and opening date must be clearly marked on the outside of all proposal packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the proposal opening 2 The University s General Terms and Conditions and Instructions to Bidders viewable at www purchasing ua edu vendors apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purpo
6. contained in any proposal received in response to this RFP Selection or rejection of the proposal will not affect this right Resirictions on Communications with University Staff From the issue date of this Solicitation until a Contractor is selected and a contract award is made Respondents are not allowed to communicate about the subject of the RFP with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Officer representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Respondent presentations If violation of this provision occurs the University reserves the right to reject the Respondent s response to this Solicitation 5 12 5 13 5 14 5 15 5 16 5 17 5 18 5 19 5 20 Cost of Preparing Proposal Costs for developing the proposals and any subsequent activities prior to contract award are solely the responsibility of the Respondents The University of Alabama will provide no reimbursement for such costs Disposition of Proposals All proposals become the property of the University The successful proposal will be incorporated into the resulting contract by reference All proposals are subject to an open records request Alternate Proposals Respondents may submit alternate proposals If more than one proposal is submit
7. prior to notice of termination and a fixed fee contract will be pro rated as appropriate 5 26 5 27 5 28 Prime Contractor Responsibility Any contracts that may result from the RFP shall specify that the Contractor or Contractors is are solely responsible for fulfillment of the contract with the University Assignment Contractor s shall not assign the contract in whole or in part without the prior written consent of the University Any attempted assignment shall be void Premises Equipment and Maintenance Premises and Equipment Contractor shall take reasonable and proper care of any Premises and equipment furnished to the Contractor by the University and return them to University at termination of the Agreement Any modifications to the existing Premises must receive written authorization from the Assistant Vice President for Construction and be in compliance with all applicable State and Federal codes as well as University policies Condition of Premises and Equipment Premises and equipment provided by University for Contractor use shall be in good condition and maintained by University to ensure compliance with applicable laws concerning building conditions sanitation safety and health including without limitation OSHA regulations University agrees that any modifications or alterations to the workplace or the Premises whether structural or non structural necessary to comply with any statute or governmenta
8. s HVAC Dash mounted Front axle ArvinMeritor Rear axle ArvinMeritor Brakes S cam drum w automatic slack adjusters Tires 275 70R 22 5 Front Door Slide Glide Rear Door Slide Glide Electrical system T O Controls multiplex or relay logic wiring Suspension Air 2 bag per axle trailing arm taper leaf Popular Optional Equipment Note This is only a partial listing of optional equipment For more complete information contact your ElDorado National representative HVAC e Thermo King and Carrier passenger compartment heating and air conditioning systems e Convector base board heating system e Auxiliary coolant heating systems Seating e Perimeter forward facing and combination seated floorplans e Complete range of padded commuter and vandal resistant tran sit seating e Broad line of air and mechanical suspension driver s seats Windows and Doors e Tip in transom T sliding transom full height sliding and hid den frame passenger windows e Vandal resistant barriers and tinting on passenger windows e Center door interlock and sensitive door edges e Vapor hidden frame plug or slide glide doors Paratransit e Able to provide handicapped accessibility and meet all applicable ADA requirements e Front and or center door power or manual wheelchair ramps Ricon Lift U or ENC foldover style e All support equipment such as wheelchair tie down secure ments flip seats assist handrails stop request systems etc are ava
9. s needs The University also reserves the right to waive informalities in the proposals evaluation process All responders should review carefully the RFP requirements and develop a proposal that at a minimum meets the expectations outlined herein Respondent s selected to participate in negotiations may be given an opportunity to submit a Best and Final offer to the Purchasing Department All information received prior to the cut off time will be considered part of the Respondent s Best and Final offer The University also reserves the right to waive minor technicalities or irregularities in proposals providing such action is in the best interest of the University Such waiver shall in no way modify the RFP requirements or excuse the Respondent from full compliance with the RFP specifications and other contract requirements if the Respondent is awarded the contract Appearance Before Committee Any all or no Respondents may be requested to appear before the evaluation committee to explain their proposal and or to respond to questions from the committee concerning the proposal Respondent s are prohibited from electronically recording these meetings The committee reserves the right to request additional information Acceptance or Rejection and Award of Proposal The University reserves the right to accept or reject any or all proposals or part of proposals to waive any informalities technicalities clarify any ambiguities in proposals
10. 7 6 8 9 10 What are the lowest and hottest temperatures that your system can withstand and remain fully functional without damage What humidity can your system tolerate and remain fully functional without damage How is your system protected from the vibration and shock forces associated with the travel of the buses What are the voltage requirements of your system What is your system warranty Do you offer a maintenance agreement Explain how your system can integrate with the existing Nova ITS systems on two buses If not possible explain why E Explain your desktop preview program for testing each system that your company is quoting F Explain your proposed installation schedule based on the dates in Section 5 1 Criteria 3 Financial Proposal 1 The Financial Summary shall contain complete financial offer made to the University fully describing all aspects of the proposal Describe in detail the financial proposal you are offering the University for the Products and Services to be provided in Section 4 0 All costs associated with the RFP for which the University is responsible must be included All costs are to be included in the system pricing to make the system fully operational including but not limited to equipment labor travel hardware any upgrades to existing equipment or components software programming and testing related to each system shall be in the system pricing Pricing should be itemi
11. ability of the Respondent to provide the specified service equipment and or perform the requirements of this contract in an excellent manner The University of Alabama reserves the right to accept in whole or in part the proposal or reject any or all proposal responses received as a result of this Request for Proposal and to waive any informalities in the evaluation award process whichever it deems in its sole discretion to be in the best interest of the University A waiver of a requirement is at the University s option and if granted will be granted to all Respondents Additionally the changing of any specification within this RFP will be provided to all Respondents equally Any award made based on responses to this Request for Proposal is contingent upon available funding A pre award conference will be held with the contract Respondent s prior to the final award being made 7 3 7 4 7 5 7 6 7 7 Competitive Negotiation After all qualified proposals that are submitted have been evaluated the University will negotiate with the Respondent s that the University feels has provided the most attractive proposal s All Respondents should note that the University reserves the right to request necessary modifications accept or reject any or all proposals submitted and to make a contract award to the Respondent that the University determines in its sole discretion has provided the proposal that best meets that the University
12. conducted in an orderly and proper manner so as not to annoy disturb or be offensive to others Contractor and its employees will comply with all applicable ethical standards Contractor Personnel Responsibilities Contractor shall be responsible for the acts of its employees and agents while performing services for The University of Alabama Accordingly Contractor agrees to take all necessary measures to prevent injury and loss to persons or property while on the University s premises Contractor shall be responsible for all damages to persons or property on and off campus caused solely or partially by the Contractor or any of its agents or employees The University may choose to repair any damage that it or its employees or agents may cause to the University s premises or equipment When the University makes a repair to such damage the Contractor shall reimburse the University promptly for the cost of the repair Contractor must provide The University of Alabama with a written procedure on how the Contractor handles personnel complaints The Contractor s supervisors upon notification by The University of Alabama will handle any complaint deemed by The University of Alabama to be of serious nature Contractor s supervisors will provide a written response of the outcome of the complaint to The University of Alabama within a reasonable amount of time The University shall have the right to review and advise Contractor in writing regardin
13. fixed routes additional special event routes destinations and public service announcements 20 What information can your system provide during an announcement What triggers each type of announcement Explain how your announcement system works with regards to separate announcements internal or external or both at the same time Explain how your system can integrate with the existing speakers on the buses to make external announcements If the existing speakers cannot be used explain what speakers are necessary and how they would be mounted Can your system interface and trigger the existing Luminator TwinVision interior electronic signage for hearing impaired announcements or would your system a different signage Please explain how the system will integrate with the existing signage or what signage will be necessary for your system Please explain how it is possible with your system for the driver to override the automated announcements Explain how the announcements are programmed and transfer to the speakers and signage How does your system handle tricky pronunciations Does your system allow for the creation of custom dictionaries How many words can it accommodate Does your system allow for additional languages If so what languages and how many words for each additional language What are the lowest and hottest temperatures that your system can withstand and remain fully functional without damage What humidity ca
14. have any pending claims either at the time the certificate of insurance was produced or to later come to the attention of the Contractor which may limit or exhaust any aggregate limits by more than 20 the University shall be notified within 30 days The University may require additional insurance or a reinstatement of the limits of liability as necessary to protect the financial interest of the University In the event the Contractor was to cancel alter non renew or allow the required insurance program to be modified to a material degree the Contractor must provide immediate written notice to the University explaining the situation Failure to maintain the required insurance program may result in cancellation or suspension of the Contract until a replacement certificate of insurance evidencing coverage in compliance with the University s insurance requirements is provided The Contractor may elect to change insurance carriers without prior approval but any replacement policy s must provide equal coverage and the insurance company must meet the minimum financial rating A M Best s A established by the University THE UNIVERSITY OF ALABAMA STATE OF ALABAMA IMMIGRATION COMPLIANCE LAW Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing any work
15. or continuing to perform any on going work and shall remain enrolled throughout the entire course of its performance of the contract awarded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document that applies t
16. the full and complete responsibility for all risk of damage or loss of equipment products or money resulting from any cause whatsoever and shall not penalize the University for any losses incurred in association with this agreement It is the Contractor s responsibility to verify compliance of their company s insurance coverage with the following requirements and to obtain pricing to meet these requirements prior to submitting the solicitation response These insurance policies must be with insurers acceptable to the University Insurance requirements may be modified in the Insurance Requirements section of any solicitation document In such cases the requirements of the solicitation shall prevail Contractor shall assume all risk of loss or damage for property loaned leased rented to or in possession of the University This includes the loss of value due to the damage or other financial loss resulting from an inability to use the property for future endeavors Contractor has the option to purchase property insurance on property loaned leased or rented to the University and the cost of insurance shall be the obligation of the contractor These limits may be accomplished through a combination of primary and excess umbrella liability policies written on a follow form basis A Contractor with a desire to self insure part or all of insurance requirements outlined above must provide audited financials for the most recent fiscal year for review and accep
17. 180 that 1 In accordance with Code of Alabama Section 41 16 25 amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Request for Proposal designed to limit independent bidding or competition 2 The contents of the proposal or proposals have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the proposal or proposals and will not be communicated to any such person prior to the official opening of the proposal or proposals 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 Ihave fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F O B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This proposal cannot be considered valid unless signed and dated
18. 939 onboard diagnostic information relayed to central system software Or does it refer to the central system itself that collects other vehicle data like GPS points APC counts etc Answer This referstoa central system itself that collects other vehicle data like GPS points APC counts etc The RFP references PCI compliance and includes a certification we understand this is only for credit card processing software but don t see mention made to any payment related technologies Are there other fare collection type systems desired and is this certification required of all vendors regardless Answer No It is our understanding that UA is not interested in real time passenger information systems as part of this procurement and does not want to see alternative proposals to replace the Transloc system Is this correct Answer The primary purpose of this proposal is a voice annunciation system however we will evaluate alternate proposals for additional systems If UA would like the transloc system is to co exist with the proposed AVA APC system does UA intend to keep two separate cellular GPS systems on board for this purpose and or are there any integrations required or desired 69 70 Answer If necessary we will however optimally we want to integration an use only one cellular GPS system Can UA provide some context on the need for a July 19 go live date That timeline is relatively short to deploy for a fleet of UA s size
19. Answers shall become part of the Request for Proposal The IFB may be found at http purchasing ua edu pdfs PendingBids T 054087 pdf Questions and Answers for RFP T054087 Intelligent Transit Bus Systems 1 Whatis the desired timeframe for completing this project Answer Completed prior to Fall classes starting 20 Aug 2014 2 Is there a DBE MBE requirement Answer No 3 What is the approximate budget for this project Has funding already been allocated Answer Yes funding has been allocated 4 Undersection 4 4 Technical Specifications Please explain whatis meant by a desktop preview program that will permittesting Since the desired hardware is installed and operates on buses itis not clear how this would be demonstrated on a desktop computer Would a demonstration of the management software in use by another customer suffice Answer A demonstration of the management software in use is sufficient 5 Undersection 6 10 a A Certificate of PCI Compliance is not included with the RFP Please provide this certificate Answer This certificate is not required forthis project b Can the successful vendor obtain the insurance certificate after contract award Obtaining insurance represents a cost for the vendor to bear Answer Due to timeline for completion of the project insurance must be available upon request See Specification 5 39 Insurance The certificate must be received by The University of Alabama Purchasing Department wi
20. N LAW The undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE Employment Eligibility Verification Click any Qor help Home My Cases Cases View Cases Search Cases Profile Change Password Change Security Questions My Company Edit Company Profile Add New User View Existing Users Close Company Account My Reports View Reports My Resources View Essential Resources Take Tutorial View User Manual Contact Us Welcome Sl T gt i tase User ID Last Login Log Out Company Information Company Name Company ID Number Doing Business As DBA Name DUNS Number Physical Location Address 1 Address 2 City State Zip Code County View Edit Mailing Address Address 1 Address 2 City State Zip Code Additional Information Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Contact View Edit Kr i U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www u
21. Overview shall condense and highlight the contents of the technical proposal in such a way as to provide the evaluation committee with a broad understanding of the entire proposal Criteria 1 Respondent Qualifications The purpose of the Respondent Qualifications section is to determine the ability of the Respondent to perform the requirements of this Request for Proposal Respondents must describe and offer evidence of their ability to meet each of the qualifications listed below 1 Respondent must provide in writing a statement that the Respondent has been regularly and continually engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation 2 In lieu of the minimum number of years in business a performance bond may be submitted in the amount of one hundred 100 percent of the Contract price if required This bond will be used to secure the completion of the project should the successful Respondent default for any reason Each Respondent required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful Respondent said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the Contract period Said bond shall be subject to the approval and acc
22. Please see the attached technical information for both type buses used by the University The IFB may be found at http purchasing ua edu pdfs PendingBids T054087 padf TECHNICAL SPECIFICATIONS DESIGNERS AND ENGINEERS At Nova Bus we re driven by your city But we re also SPENT COUNTLESS HOURS driven to build sleek looking buses that combine high performance with a competitive life cycle cost And MAKING EVERY LINE ATTRACTIVE that s precisely what we re doing From an engineering ESPECIALLY THE BOTTOM ONE perspective well let s just say we don t take a back seat to anyone with proven technologies high fuel efficiency and an ease of maintenance All of which contribute to cost savings and a highly attractive bottom line NOVa BUS Driven by your city NOVA BUS SPECIFICATIONS LENGTH PROPULSION OPTIONS SEATING CAPACITY LOADING CAPACITY SEATED AND STANDING ELECTRIC ELECTRONIC SYSTEM STRUCTURE OUTSIDE SHELL ROOF MOUNTED HVAC STOP HEIGHT WIDTH HEIGHT WITH AC WHEELBASE INTERIOR HEIGHT TURNING RADIUS OUTSIDE BODY TIRES FLOORING SYSTEM DOOR WIDTH ENGINE OPTIONS TRANSMISSION OPTIONS AXLES BRAKE SYSTEM FUEL TANK CAPACITY OPTIONS AVAILABLE Suburban or shuttle applications Under seat lighting Overhead luggage racks Personal reading lamps Work tables These specifications are based on the latest product information available at press time and Wide doors Bike rac
23. THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054087 INTELLIGENT TRANSIT BUS SYSTEMS ADDENDUM 4 5 15 2014 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFP MUST BE RECEIVED BY MONDAY MAY 19 2014 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Additional bus specifications All UA Nova LFS There are two doors per bus and the sizes are Nova Front Door 49 1 Rear Door 36 12 All UA Eldorado There are two doors per bus and the sizes are Eldorado Front Door 40 12 Rear Door 39 1 The IFB may be found at http purchasing ua edu pdfs PendingBids T054087 pdf THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054087 INTELLIGENT TRANSIT BUS SYSTEMS ADDENDUM 3 5 14 2014 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFP MUST BE RECEIVED BY MONDAY MAY 19 2014 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Section 5 1 Event Dates Proposals Due Date has been extended to Monday May 19 2014 Tentative Contract Finalization has been extended to Friday May 30 2014 Addendum No 2 dated Questions and Answers
24. a quantity of route stop vehicle changes that Alabama is comfortable with or is unlimited a requirement Answer This does not have to be unlimited however must have the ability to make changes and updates at least quarterly 14 Is there a simultaneous user limit threshold that Alabama is comfortable with or is unlimited a requirement Answer If based number of potential vehicles operating the system at one time the user threshold can be a maximum of 100 if not unlimited 15 Does Alabama need to segment ridership by type Student vs Hospital On campus vs Off campus etc Answer We have both on and off campus ridership The ability to segment the two would be a good feature but not a requirement 16 Is it required to integrate the AVA and AVL systems Answer No but would be an added benefit For example ifa bus stop is moved name edited in the ALV system should it automatically be impact the AVA system 17 18 19 20 21 22 23 24 25 Answer That would be a nice feature but this could be accomplished manually Similarly if a bus stop is edited for one route but additional routes use this stop should it update throughout automatically or be edited one by one Answer Automatically is a great option but we still need the ability to manually change as well Section 4 4 2 Tech Spec Contractor Responsibilities Are schematic plans and design documents required with bid respo
25. ams The University expects its Contractors to provide and adhere to the same standard of excellence and the products and or services provided must be reflective of this quality The University expects the Contractor to provide the customer service time resources and personnel necessary to provide excellent products and or services The University Transit System currently includes the following buses that will have systems installed as the result of the initial purchase 16 each 2007 NOVA Buses 2 each 2009 NOVA Buses 2each 2010 NOVA 2 each 2011 NOVA 2 each 2012 NOVA 2 each 2013 NOVA 2 each 2014 NOVA 4 each 2014 Eldorado The First Transit garage facility will be the site of installations 3 0 DEFINITIONS The term addenda means written or graphic instructions issued by the University of Alabama prior to the receipt of Proposals that modify or interpret the Request for Proposal documents by addition deletions clarification or corrections The terms offer or proposal means the Respondent s response to this Request for Proposal The term Respondent means a person company corporation or other the entity group submitting a proposal The term Contract shall mean the contract awarded to a Contractor pursuant to this Solicitation The term Contractor means the entity receiving a contract award The term Immigration Law means the Alabama Immigration Reform and Control Act of 1986 a
26. and may impact cost and quality Would the university considera later date perhaps September or October Answer The goal is to have the system implemented by the start of Fall 2014 classes However respondents should provide a timeline their company can provide Witha 5 14 due date and award contracting estimated around 5 21 getting parts in hand by 6 21 would be a very fast schedule and that gives prospective bidders only a short time to plan execute and test the equipment by 7 9 Answer Final implementation including testing should be completed NLT 20 August 2014 in orderto be ready for Fall 2014 classes Minor necessary corrections can be completed based on testing THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054087 INTELLIGENT TRANSIT BUS SYSTEMS ADDENDUM 1 4 28 2014 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFP MUST BE RECEIVED BY WEDNESDAY MAY 14 2014 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Section 5 1 Event Dates Monday April 28 2014 Response to Questions has been extended to Thursday May 1 2014 The IFB may be found at http purchasing ua edu pdfs PendingBids T 054087 pdf THE UNIVERSITY OF ALABAMA Request for Proposal T054087 Proposal Due Date May 14 2014 Intelligent Transit Bus Systems
27. and unless otherwise specified to accept any item in the proposal In case of error in extension of prices or other errors in calculation the unit price shall govern Additions Deletions or Contract Changes The University reserves the right to add delete or change related items or services to the contract established from this Request for Proposal No modification or change of any provision in the resulting contract shall be made unless such modification is mutually agreed to in writing by the Contractor and the Director of Purchasing and incorporated as a written modification to the contract Memoranda of understanding and correspondence shall not be interpreted as a modification to the contract Rejection Grounds for the rejection of proposals include but shall not be limited to 1 Failure of a proposal to conform to the essential requirements of the Request for Proposal 2 Imposition of conditions that would significantly modify the terms and conditions of the solicitation or limit the Respondent s liability to the University on the contract awarded on the basis of such solicitation 3 Receipt of proposal received after the closing date and time specified in the RFP THE UNIVERSITY OF ALABAMA INSURANCE REQUIREMENTS Contractor shall procure and maintain at its expense the following minimum insurance coverage insuring all services work activities and contractual obligations undertaken in this Contract Contractor shall bear
28. be addressed under the relative RFP specification number e Qualifications experience and past performance of Respondent as determined by Respondent s background information and references e Ability to meet specifications as described herein compliance with terms and conditions e Responses to questions found throughout the RFP e Service and pricing proposal e Product quality warranties workmanship e Additional financial considerations and terms of proposal financial stability e Proposal preparation compliance with steps and procedures utilized in the completion and submission of the proposal e Oral Presentation May or may not be needed Evaluation Process The University intends to award this contract to the Respondent submitting the best overall proposal based on an evaluation of all qualified proposal responses Enhancements to the minimum requirements will be considered Respondent bears sole responsibility for the items included or not included in the response submitted Exceptions to the terms and specifications contained within this request may result in disqualification If required Proposers will be selected for detailed review and evaluation including oral presentation The University reserves the right to be the sole judge as to the overall acceptability of any proposal and compliance with the specifications requirements of this RFP The University shall make such investigation as it deems necessary to determine the
29. by an authorized agent of the Offeror Type or print the information requested in the spaces provided 1 0 2 0 3 0 4 0 5 0 TABLE OF CONTENTS INTENT AND SCOPE INFORMATION AND EXPECTATIONS DEFINITIONS GENERAL SPECIFICATIONS Contract Term Effective Date Entire Contract Technical Specifications Contractor Responsibilities Technical Specifications Automatic Voice Annunciation System Technical Specifications Automatic Passenger Counting System Technical Specifications Vehicle Reporting Hosting amp Management System Financial Specifications PROPOSAL GENERAL REQUIREMENTS Key Event Dates Issuing Department Respondent Communication Preparation of Offers Proposed Deviations from the Request for Proposal Proposal Submission and Deadline Addenda Financial Statements Respondent Presentations Disclosure of Respondent s Response Restrictions on Communications with University Staff Cost of Preparing Proposal Disposition of Proposals Alternate Proposals Oral Representation and Past Practice Sections Titles in the RFP No Contingent Fees Proposals Addenda and Rules for Withdrawal Errors Omissions Contractor Cooperation in Related Efforts Entire Agreement Governing Law Taxes Reports and Auditing Termination for Convenience Prime Contractor Responsibility Assignment Premises Equipment and Maintenance Employees Customer Surveys after Contract Award Advertisement of Service
30. d 100 humidity Technical Requirements Automatic Passenger Counting System 1 2 System shall be installed securely and withstand harsh environment Data is automatically collected and provides customized report information for transit system Technical Requirements Vehicle Reporting Hosting and Management System 1 System provides reporting to include passenger type location time stop route and trend System provides vehicle data management and updates per vehicle System provides automated passenger counting reports and audits per vehicle 4 8 Financial Specifications 1 It is the Respondent s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Respondent in response to this Solicitation The quoted price involving equipment must include all necessary accessories to make a complete functioning unit unless specifically stated in the Solicitation Quoted price must include all costs necessary for the production of the specified products including shipping and handling installation training and implementation when applicable Quoted price must include all travel expense associated with the products and services required by this RFP 5 0 PROPOSAL GENERAL REQUIREMENTS 5 1 5 2 5 3 Key Event Dates Although subject to change the University expect
31. d Conditions and Instructions to Respondents are available through The University of Alabama Purchasing website http ourchasing ua edu vendors General Terms and Conditions pdf http ourchasing ua edu vendors instructions to bidders padf In the event of any conflict between any provision of this RFP and any provision of the above referenced General Terms and Conditions and Instructions to Bidders the provisions of this RFP will control and shall be contracting and binding on the parties Proposed Deviations from the Request for Proposal The stated requirements appearing elsewhere in this RFP shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined in accordance with the Transmittal Letter Section 6 3 d If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this RFP Note Respondents shall not submit their standard terms and conditions as exceptions to the RFP Terms and Conditions Each exception to a University term and condition shall be individually addressed Proposal Submission and Deadline Respondent must provide three 3 printed copies and one 1 jump drive of each proposal in a sealed cover prior to 2 00 P M CST on date as specified in Section 5 1 Key Event Dates and addressed to the Purchasing Officer as listed Section 5 3 Respondent Communication The Purc
32. d States of America the State of Alabama and all other local governments public authorities boards or offices relating to products and or services provided the Property or the improvements upon same or the use thereof and will not permit the same to be used for any illegal or immoral purposes business or occupation The Contract shall be governed by Alabama law without regard to its conflict of law provisions The University does not consent to binding arbitration Exclusive jurisdiction and venue of any claims which are not barred by immunity nor required to be filed before the State Board of Adjustment shall lie in the United States District Court for the Northern District of Alabama Western Division Tuscaloosa or the Circuit Court of Tuscaloosa County Alabama Taxes Contractor shall bill and collect sales taxes if applicable on all services for which Contractor collects revenue from customers Contractor shall be responsible for its city state or federal income taxes including any tax burdens or benefits arising from its operations hereunder This provision shall survive termination of the Agreement Reports and Auditing The University or the University s designated representative shall have the right to conduct quality audits of Contractor operations throughout the term of this contract The results of said quality audit shall be shared with Contractor and used for setting operating and financial goals Contractor provi
33. ding financial services under any Contract shall maintain accurate accounting records for all services provided there under and shall retain all such records for a period of at least seven 7 years following termination of the Contract Upon providing a ten 10 calendar day notice and during normal business hours the University or any of its duly authorized representatives shall have access to and the right to audit any records or documents pertaining to the Contract It is expected that a room with a table and chairs along with requested records will be made available to the auditors The University of Alabama will not be responsible for any expenses you incur as a result of such audit The University s audit rights shall extend throughout the term of the Contract and for a period of at least seven 7 years thereafter Contractor shall submit if requested operating statements to the University for each accounting Period and maintain books and records in accordance with generally accepted accounting principles Termination for Convenience The University of Alabama Purchasing Department reserves the right to terminate the resulting contract without cause with a thirty 30 day written notice Upon receipt by the Contractor of notice of termination the Contractor shall discontinue all services with respect to the applicable contract The cost of any agreed upon services provided by the Contractor will be calculated at the agreed upon rate
34. dual trustees officers directors employees agents and representatives Coverage is to be primary and non contributory with other coverage if any purchased by the University The insurance policies shall be issued by an insurance company licensed to do business in the State of Alabama carrying an AM Best s rating of A VII or better and the certificate must be signed by an authorized agent The general and excess umbrella liability must extend additional insured provisions and must include the following language on the certificate of insurance The Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives are included as an additional insured as respect to the Commercial General Liability amp Excess Umbrella policy Unless precluded by law all policies waive the right to recovery or subrogation against the Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives The certificate holder will be The University of Alabama c o Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 ATTN Pollye Hardy A fax copy of the certificate may be sent for a verbal purchase order but the original certificate of insurance must be received by the University prior to the purchase order being mailed to the Contractor or payment being made In the event the insurance program required by the University were to
35. e RFP e Signed Authentication of Proposal and Statement of Non Collusion and Non Conflict of Interest Form Transmittal Letter Executive Summary and Proposal Overview Criteria 1 Respondent Qualifications Criteria 2 Services Defined Criteria 3 Financial Proposal Criteria 4 Evidence of Successful Performance and Implementation Schedule Criteria 5 Other Additional Information Criteria 6 Attachments to be included with proposal Appendix Insurance Requirements Appendix Certification of Compliance with Immigration Law Appendix E Verify Appendix Disclosure Statement Please note All Appendices require a response as specified in each All Attachments are for informational purposes only Signed Authentication of Proposal_and Statements of Non Collusion and Non Conflict of Interest Form Respondent shall sign and return the proposal cover sheet and print or type her his name firm address telephone number and date The person signing the offer must initial erasures or other changes An offer signed by an agent is to be accompanied by evidence of his her authority unless such evidence has been previously furnished to the Purchasing Department The signer shall further certify that the proposal is made without collusion with any other person persons company or parties submitting a proposal that it is in all respects fair and in good faith without collusion or fraud and that the signer is authorized to bind
36. e of facility e Length of time services have been used e Size and brief description of work performed 2 Provide references to or attach copies of any unsolicited industry press which demonstrate your firm s commitment to continuous product development and a proven record of accomplishment of customer satisfaction This information may include but is not limited to trade publication articles third party reviews awards citations case studies or benchmark reviews by research organizations 3 Respondent shall provide an implementation and transition schedule for the proposal submitted when relevant to the RFP project 6 9 Criteria 5 Other Additional Information 1 Please provide any additional information that the Respondent feels should be considered when evaluating their proposal 2 Respondent may present any creative approaches that might be appropriate The Respondent may also provide supporting documentation that would be pertinent to this RFP 6 10 Criteria 6 Attachments Included with Response Certificate of PCI Compliance Insurance certificate Certificate of Compliance or E Verify document Disclosure Statement EULA contract maintenance agreements etc 7 0 PROPOSAL EVALUATION PROCESS AND AWARD 7 1 7 2 Proposal Evaluation Criteria The criteria to be used for evaluating proposals include but are not limited to the following Each of these criteria is addressed elsewhere in the RFP document and shall
37. eptance of The University of Alabama The bond must be furnished to the University Purchasing Department within forty eight 48 hours after receipt of the purchase order The premium of the bond shall be paid by the successful Respondent Failure to provide the bond letter or bond may eliminate your bid from consideration in the bid award 3 Respondent s proposal shall provide evidence of technical experience facilities organization and support staff that will be assigned to the University to provide the products and services outlined within the RFP specifications 4 Respondent shall provide an organizational chart and proposed management team for this account 5 Respondent shall provide a statement of compliance with all requirements of the RFP specifications 6 Respondent shall provide the company s legal name corporate officers national and regional office addresses phone and fax numbers 7 Respondent shall provide the names positions and technical experience of the company representatives that will be involved in the installation training and implementation of equipment or systems at The University of Alabama 8 Respondent shall provide information related to Respondent s size and financial stability 9 Respondent shall provide a brief history of the company and any affiliation that you have with other companies including industry strategic and or certified partnerships and the nature and duration of each relationship
38. firm or any member of their households is an employee of The University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this proposal Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONEFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5
39. g the employment and retention of Contractor s personnel for the implementation of this Agreement The Contractor acknowledges that it has sufficient personnel to transfer to the University on an as needed basis to fulfill the obligations of this agreement Notwithstanding the above the University may submit written requests to remove or reassign personnel for good cause and Contractor shall comply As well Contractor must have standard documented disciplinary procedure Customer Surveys after Contract Award The University prior to survey administration shall approve all customer survey instruments and collection processes Survey results shall be shared in writing with the University along with the survey instrument and data collection process Contractor shall conduct customer surveys at least one time 5 31 5 32 5 33 5 34 5 35 5 36 5 37 5 38 each academic year Advertisement of Service Contractor will be responsible for advertising products and or services to the University campus Advertisement must be reviewed by the University Purchasing Department and approved prior to distribution paper or electronic All costs will be at the Contractor s expense Parking Contractor s full time and part time staff members will be required to purchase a faculty and staff parking permit Permits are available through Transportation Services located in Student Services Center Room 103 Monday Friday 7 45 a m until 4 30 p m
40. hasing Department accepts deliveries Monday Friday 8 00 AM 4 45 PM Respondents must retain a copy of their proposal for their records and use Note Proposals received after the closing date and time will not be considered In addition proposals received via fax or emails are not acceptable Proposals shall be enclosed in sealed envelopes to the above referenced address and shall show the closing time and date specified the solicitation number and the name and address of the Respondent on the face of the envelope Due to imaging requirements responses and additional data must not be permanently bound Proposals may be stapled in folders three ring binders or clipped No shiny or slick paper 5 7 5 8 5 9 5 10 5 11 Addenda Any addenda or instructions issued by the Purchasing Department prior to the time for receiving proposals shall become a part of this REP Such addenda shall be acknowledged in the proposal No instructions or changes shall be binding unless documented by a proper and duly issued addendum Financial Statements If requested by the University a copy of Respondent s audited financial statement for the previous accounting year shall be sent by overnight delivery to the requesting Purchasing Officer within seventy two 72 hours of request Confidential proprietary information such as company s financial statements must be placed in a separate envelope and marked confidential This informati
41. he Respondent Without the prompt information any communication shortfall shall reside with the Respondent Name of primary contact Mailing address of primary contact Telephone number of primary contact Additional contact persons with same information provided as primary contact This contact information intent to propose and questions may be transmitted via fax or e mail to Pollye Hardy Pollye Hardy Associate Manager Associate Manager Purchasing Department Purchasing Department The University of Alabama The University of Alabama Box 870130 Or 1101 Jackson Ave Suite 3000 Tuscaloosa AL 35487 0130 Tuscaloosa AL 35401 Phone 205 348 3952 Fax 205 348 8706 E mail phardy fa ua edu All communication with the University regarding this RFP shall only be directed to the University Purchasing Officer listed above 5 4 5 5 5 6 Preparation of Offers Respondent is expected to follow all specifications terms conditions and instructions in this Request for Proposal Respondent will furnish all information required by this solicitation Proposals should be prepared simply and economically providing a description of the Respondent s capabilities to satisfy the requirements of the solicitation Emphasis should be on completeness and clarity of content All documentation submitted with the proposal should be submitted in a single volume except as otherwise specified An electronic version of University s General Terms an
42. iance The RFP makes mention of the NovalTS system Do we understand correctly that this is a proprietary hardware software system made by NovaBus with similar functionality to what is being requested in the RFP Answer Only AVA hardware has been installed on two buses Would UA be able to describe what that system does and how it works in a few sentences Answer The hardware would provide stop announcements and have the ability to provide fleet management when the software is added Could UA provide a brief scope of what the expectation is for integration Example repurpose NovalTS amplifier log on to NovalTS hardware etc Answer Please quote an option to repurpose the NovalTS hardware to use with your system Regarding interior mounted Luminator LEDs for the annunciators could UA provide model numbers and whether or not they are enabled for A J1708 or B RS232 Answer Interior LEDs are not mounted other than request for stop where the operator can see For APC is it possible to provide a fleetroster with Bus number Answer The information willbe provided to successful respondent Luminator interior facing AVA LED model number if equipped Make and model of PA system amplifier if equipped for AVA Number of doors for APC Answer 2 doors Maximum passable width of each door when open for APC Answer See attached When references are made to Vehicle data management does this referto a desire to have J1708 or J1
43. ilable KEIOR ISO AMERICA S BEST BUS INVESTMENT eco Printed on recycled paper as part of ElDorado Nationals continuous effort to minimize waste and conserve our natural resources 09 09 08 Comfort Appearance amp Safety Full range of front side and rear electronic destination signs Integrated voice announcement and digital surveillance systems AVL GPS systems Aluminum wheels Fire suppression and or methane detection systems First aid kit fire extinguisher roadside flares reflectors RCA rubber of Altro Transflor flooring Full range of attractive paint schemes and custom lettering Motorized and heated exterior mirrors LED interior and or exterior lighting packages Removable lower skirts Sportworks front mounted bike rack At ElDorado National we constantly improve our product as a result all specifications and dimensions are subject to change without notice ElDorado g National California Thor Industries Commercial Bus Division 9670 Galena Street Riverside CA 92509 909 591 9557 THE UNIVERSITY OF ALABAMA REQUEST FOR PROPOSAL T054087 INTELLIGENT TRANSIT BUS SYSTEMS ADDENDUM 2 5 2 2014 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFP MUST BE RECEIVED BY WEDNESDAY MAY 14 2014 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Request for Proposal The attached Questions and
44. is the most advantageous for the University Failure to do so may eliminate your response from consideration in the RFP evaluation and award Effective Date The anticipated effective date of the contract shall be June 9 2014 or the date upon which the Parties execute the contract and all appropriate approvals have been received whichever is later Entire Contract The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Respondent and the University which shall bind the successful Respondent to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Respondents are not to accept or ship items against a requisition number R The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Respondent 4 4 Technical Specifications Contractor Responsibilities Respondent must meet or exceed all the re
45. ity provide wiring diagrams to the successful vendor showing i Constant power source ii Switched power source iii Reverse light circuit iv Speedometer circuit v Speaker amplifier head unit wiring locations Answer Yes we are waiting for approval from the manufacturer to provide these documents Once we receive the approval the documents will be loaded to aBox com account You will needtosenda request toaccess the files to Pollye Hardy at phardy fa ua edu h Photos for each of the bus types showing the desired location of the interior LED signage for the annunciation system and photos showing the top of the door frame mounting locations for the automatic passenger counters Answer Industry standards are acceptable for mounting As longas the mounting meets ADA requirements andis notintrusive 9 Is JSON an acceptable web service to use Answer yes 10 How quickly should route detours additions and stop information be entered into the system Answer ASAP however for larger changes a two week turnaround is acceptable 11 How should routes and stops be entered into the system Would it be beneficial for administrators to be able to create routes and stops by pointing and clicking on a visual map interface Answer Manually by operator or Supervisor yes 12 How quickly should map changes building locations street detours street names be made Answer ASAP however a two week turnaround is acceptable 13 Is there
46. k fog lights Flush mounted windows Profiled roof treatment BRT style mirrors 40 0 62 0 ULSD Hybrid Up to 41 Up to 62 Up to 80 Up to 112 Volvo Multiplex system VBEA Stainless steel Fiberglass and thermoplastic skirt panels Multiplex control Carrier heater Carrier AC 353 with 05G compressor Thermo King Athenia with X430 compressor Not kneeled 14 6 Kneeled 10 6 102 0 VESDail2Z07 Hybrid 128 0 Front to mid axle 244 Mid to rear axle 253 Front to rear axle 244 93 excl rear axle 76 above rear axle 40 10 4A g Michelin XZU2 305 70R22 5 Front amp rear tires Michelin XZU2 305 70R22 5 Mid tires Continental HDU1 385 55R22 5 Composite 35 or 47 ULSD Cummins ISL 8 9 330 HP Hybrid Cummins ISL 8 9 330 HP ULSD ZF EcoLife 6 sp Allison B500R 6 sp Voith D864 5E 4 sp Hybrid Allison H 50 EP Front ZF RL 85 Mid ZF AVN 132 Rear ZF AV 132 ULSD Cummins ISL 8 9 280 HP Hybrid Cummins ISB 6 7 280 HP ULSD ZF EcoLife 6 sp Allison B400R 6 sp Voith D864 5E 4 sp Hybrid Allison H 40 EP Front ZF RL 85 Rear ZF AV 132 All wheel disc brakes ULSD 125 US gal Hybrid 82 US gal or 125 US gal ULSD 142 US gal Hybrid 142 US gal Integrated front fascia with recessed Smooth exterior side walls Color coordinated wheel covers and sleek rear fascia 1 800 350 6682 novabus com are subject to change Contact your Nova Bus sales manager for complete details o
47. l regulation shall be the responsibility of University and shall be at the University s expense This provision shall survive the termination of this Agreement Utilities Sanitation and Janitorial Service The responsibilities of the parties with respect to the usual and customary cleaning and sanitation of the Premises shall be as follows Contractor s Responsibilities Contractor shall be responsible for housekeeping and sanitation for Premises When Contractor provide services in non Premise locations Contractor shall be responsible for cleanup of service areas During operating hours Contractor shall continuously clean area as per standard health sanitation requirements University s Responsibilities University will provide electricity phone lines internet service connection to contractors own private provider network gas sewer water and trash removal for Premises University will not be held responsible for any disruption of utility services beyond University s control including but not limited to Acts of God accidents or repairs University shall be responsible for housekeeping and sanitation in customer traffic areas and the cleaning of all floors windows walls ceilings ceiling fixtures drapes fixtures air ducts and hood vent systems per local ordinance University shall provide and maintain adequate fire extinguishing equipment for the Premises and pest control University shall be responsible for any costs invo
48. ll be firm for three years with the option for renewal Upon mutual agreement between the successful contractor and The University of Alabama this contract may be renewed for seven 7 additional twelve month periods at the original bid price quoted for the renewal year All other terms conditions delivery etc will remain the same as the original bid The successful contractor should furnish the written agreement to The University of Alabama sixty days prior to the renewal year e Option 2 period of five years 60 months If the five 5 year option is awarded the pricing shall be firm for five years with the option for renewal Upon mutual agreement between the successful contractor and The University of Alabama this contract may be renewed for one 1 additional five 5 year period at the original bid price quoted for the renewal year All other terms conditions delivery etc will remain the same as the original bid The successful contractor should furnish the written agreement to The University of Alabama sixty days prior to the renewal year e Option 3 ten years 120 months If the ten 10 year option is awarded the pricing shall be firm for ten 10 years pricing with no renewal option e Option 4 alternate plan proposed by your company Respondents may propose all or part of the option requested However all costs associated with the options shall be included in the proposal The University will choose the option that
49. lved in setting up and cleaning the Premises for functions not managed by Contractor Maintenance of Premises and Equipment University shall provide maintenance personnel and outside maintenance services parts and supplies required to maintain the Premises and University owned equipment at the University s expense 5 29 5 30 Equipment repairs by vendor other than the Contractor require a purchase order in advance of the repair Repairs over 15 000 are subject to the State of Alabama bid law When any maintenance or repair is due to Contractor or Contractor s employee negligence University shall bill Contractor for the expense Employees Personnel Obligations Each party hereto shall be solely responsible for all personnel actions regarding employees on its respective payroll Each party shall withhold all applicable federal state and local employment taxes and payroll insurance with respect to its employees insurance premiums contributions to benefit and deferred compensation plans licensing fees and workers compensation costs and shall file all required documents and forms Background checks drug testing Contractor shall conduct a thorough background check on all employees providing service to the University which shall include drug testing Employee Conduct Contractor employees must conduct themselves at all times in a pleasant courteous manner toward the public providing excellent customer service Operations shall be
50. n how your vehicle reporting hosting and management system works Is it fully automated Does it integrate with other bus systems What hardware software and components are necessary for the system to be fully operational Please explain how your system automatically upload reports to server How is your system configured What information does it gather What reports can it provide What are the lowest and hottest temperatures that your system can withstand and remain fully functional without damage What humidity can your system tolerate and remain fully functional without damage How is your system protected from the vibration and shock forces associated with the travel of the buses What are the voltage requirements of your system What is your system warranty Do you offer a maintenance agreement Explain how your system can integrate with the existing Nova ITS systems on two buses If not possible explain why D Other Systems Provide the name of the system and the following information for each additional system your company is interested in quoting that integrate with the above systems 1 Explain how your system works Is it fully automated Does it integrate with other bus systems What hardware software and components are necessary for the system to be fully operational Please explain how your system automatically upload reports to server How is your system configured What information does it provide 6
51. n standard features and options available May 2011 ElDorado w National California Thor Industries Commercial Bus Division E Z Rider IT BRT BRT Driving into the future Separate your fleet from the ordinary Leading edge BRT styling offers an inviting environment for your passengers The aerodynamically swept front end commands attention while the largest panoramic windshield in the industry offers unparalleled driver visibility Large hidden frame passenger windows add an additional degree of sophistication Interior accommodations on the BRT tend to every passenger need LED interior lighting next generation passen ger seating and total interior customization are designed to satisfy your customer BRT designed to turn heads and not wrenches Domestically produced and transit proven drive train components multiplex electrical system and HVAC keep downtime to a minimum With the legendary E Z Rider II monocoque safety cage the E Z Rider II BRT is designed and built to take real world punishment year after year BRT flexibility As with all ElDorado National rear engine low floor buses the BRT offers front and or center doors with ADA compliant wheelchair ramps Looking for clean fuel technology Look no further than the E Z Rider II BRT The BRT is available with transit tested diesel propane CNG LNG and electric hybrid systems The E Z Rider II BRT a look that will move you 32 and 35 Low Floor BRT Bus 2 2
52. n your system tolerate and remain fully functional without damage How is your system protected from the vibration and shock forces associated with the travel of the buses What are the voltage requirements of your system What is your system warranty Do you offer a maintenance agreement Explain how your system can integrate with the existing Nova ITS systems on two buses If not possible explain why B Automated Passenger Counting System 1 Explain how your passenger counting system works Is it fully automated Does it integrate with other bus systems What hardware software and components are necessary for the system to be fully operational Please explain how your system automatically upload reports to server How is your system configured What information does it gather What reports can it provide What are the lowest and hottest temperatures that your system can withstand and remain fully functional without damage What humidity can your system tolerate and remain fully functional without damage How is your system protected from the vibration and shock forces associated with the travel of the buses What are the voltage requirements of your system What is your system warranty Do you offer a maintenance agreement Explain how your system can integrate with the existing Nova ITS systems on two buses If not possible explain why C Vehicle Reporting Hosting and Management System 1 9 10 Explai
53. nse or are these required from the successful respondent after award but prior to installation Answer Yes we are waiting for approval from the manufacturerto provide these documents Once we receive the approval the documents will be loaded to aBox com account You will need tosenda request toaccess the files to Pollye Hardy at phardy fa ua edu Please confirmif all 32 vehicles have 2 doors and if each door on each bus should include an automated passenger counter Answer Each bus has 2 doors We want the ability to count passengers entering and exiting the bus Is the University of Alabama is exempt from all sales and use taxes or should any taxes be includedin the cost proposal The University is tax exempt from sales and use tax Section 6 6 Criteria 2 Product Services Defined 2 A 7 Please provide an explanation as to what is meant by an internal announcementand an external announcement It is not clear what is meant by this requirement The ability to project the sound both inside and outside the bus Please provide a system description of the speakers and amplifiers currently installed on the vehicles Answer Six sixinch speakers on the 40 Nova fleet 30 Eldorado one exterior speaker and two interior Please provide schematics and API information for the Luminator TwinVision interior signs that provide requirements for integration Answer This will be provided to successful proposal Section 5 29 Typicall
54. o your company Complete this document only if your company is not located in Alabama and your company does not have employees or subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Verify document online if your company is located in Alabama or your company has employees working in Alabama e Contractors one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify e Click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Getting Started for information about the program requirements and enrollment process Click Enroll in E Verify and begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATIO
55. on can only be kept confidential to the extent permitted by law Co mingling of confidential proprietary information is NOT acceptable The response is not confidential and is a matter of public record Neither a proposal response in its entirety nor proposed pricing will be considered confidential proprietary Any information that will be included in any resulting contract cannot be considered confidential Respondent Presentations All Respondents whose proposals are judged acceptable for award may be required to make a Respondent presentation to the evaluation committee Disclosure of Respondent s Response The Request for Proposal specifies the format required information and general content of proposals submitted in response to this RFP The Purchasing Department will not disclose any portions of the proposals prior to contract award to anyone outside the Purchasing Department the University s administrative staff representatives of the State or Federal Government if required and the members of the committee evaluating the proposals After a contract is awarded in whole or in part the University shall have the right to duplicate use or disclose all Proposal data submitted by Respondents in response to this RFP as a matter of public record Any submitted proposal shall remain a valid proposal for six 6 months after the proposal due date The University shall have the right to use all system ideas or adaptations of those ideas
56. osal are not acceptable responses Any additional detail or information you wish to be included which is not required should be included in Additional Information Products and Services Respondents shall include with the proposal a detailed description of the following items The information provided for each system will be evaluated by the University and will be a consideration in the award of the contract Provide the information for the requested systems below and then any additional system Bidder shall provide detail information about each system their company is quoting including technical product information all components necessary for fully functioning system and schematics of how this system would integrate into the University s buses NOVA and Eldorado If the year model changes the schematics then the information should be supplied by the year model as well as brand of bus Two Nova buses in the University s fleet already have existing Nova Next StopITS bus systems A Automated Voice Annunciation System 1 Is your automated voice annunciation system fully automated and explain how it operates 2 What hardware software and components are necessary for the system to be fully operational 3 How does the system identify determine the location at which an announcement should be made 4 How many stops and announcements can your system support Can your system provide announcements for major stops key transfer points
57. overhead standard equipment boxes We do have camera recording mounted but there is room for other ITS equipment Six of the 32 have separate ITS equipment boxes The 40 Novas have approximately four foot boxes and the 32 Eldorado s 2x 3 boxes All new purchased buses have separate equipment box areas Is there any requirement for real time data AVL Schedule data to be sent from the fleet to servers Answer No this is already equipped on the buses however you can quote this option Is the University of Alabama providing the Wireless Infrastructure and access points so that vehicles can be updated and data offloaded If so what are the details of the equipment location of access points at facilities where the vehicles are serviced nightly security requirement etc Answer The University will provide wireless infrastructure either at the bus hub or the shop holding area What scheduling software utilities and capabilities do you use for RUN and BLOCK cutting i e how do you create and maintain existing schedules today Answer Through fixed timetables and management tools in the current AVL system How many service levels do you have Answer Full service 16 17 buses from 7am 7pm then 9 buses from 7pm 10pm in the Fall and Spring Limited service 9 buses in the summer Additionally there are limited late night routes on Thursday Saturday How do you currently count passengers and ridership as well asfare types Do the drivers
58. partment a certificate of insurance listing the required types of insurance and minimum liabilities specified in the Appendix Insurance Requirements The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request and prior to a purchase order or contract being issued The University reserves the right to terminate any resulting contract if the Respondent fails to keep these policies in force for the above amounts or for the duration of the contract period The umbrella policy must be listed on the insurance certificate with an explanation of the coverage State Of Alabama Immigration Law Compliance Contractor must provide written certification they are in compliance with Section 9 of the Immigration Law Act 2011 535 by submitting 1 the Certification of Compliance or 2 successful bidder s one page E verify Employment Eligibility Verification form 6 0 PROPOSAL FORMAT AND CONTENT 6 1 6 2 6 3 Proposal Information and Criteria The following list specifies the items to be addressed in the proposal Respondents should read it carefully and address it completely and in the order listed to facilitate the University s review of the proposal Proposals shall be organized into the sections identified below The content of each section is detailed in the following pages It is strongly suggested that Respondents use the same numbers for the following content as are used in th
59. plicable Payment Card Industry Data Security Standards PCI Standards and Contractor shall defend and hold The Board of Trustees of the University of Alabama its designated representatives and their officers agents and employees harmless from all claims liabilities damages or judgments involving a third party including costs and attorney fees which arise as a result of a Contractor s failure to meet any of its obligations under such PCI Standards Contractor shall fully cooperate with UA in all reasonable requests related to PCI Standards compliance Contractor shall submit a copy of its certification of PCI compliance To the extent the contract which may be awarded by this RFP will allow the Contractor to have access to customer information as that term is defined in 16 C F R 314 2 b which is required to be protected under the Gramm Leach Bliley Act 15 U S C 6801 6809 as well as credit card information received in the course of business by the University then the Contractor agrees to comply with and adhere to the 5 39 5 40 terms and provisions described in General Terms and Conditions No 33 which shall form a material part of the awarded contract Safeguarding Rules of the Gramm Leach Bliley Act may be viewed http ourchasing ua edu purchvendinfo html Click on General Terms and Conditions No 33 Insurance See Appendix Insurance Requirements The successful Respondent shall provide the University Purchasing De
60. pments by any entity listed above Each entity will generate its own purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama 2 0 INFORMATION AND EXPECTATIONS The University of Alabama the State of Alabama s oldest public university located in Tuscaloosa is a senior comprehensive doctoral level institution The University was established by constitutional provision under statutory mandates and authorizations Its mission is to advance the intellectual and social condition of the State through quality programs of teaching research and service As one of the major residential campuses in the State the University enhances the academic and personal growth of its approximately 35 000 students and workforce of 6 000 through its on campus environment The University s research creative activities and instructional programs form a foundation for extensive service activities establishing a number of partnerships with business non profit organizations and government through applications of new knowledge These relationships often extend beyond the bounds of the State as the University assists developmental efforts at regional national and international levels The University maintains a philosophy of excellence in all of its progr
61. quirements below to be considered in the RFP award process Any products or services that the successful contractor or department would like to have added to the contract must be approved by the Procurement Department 4 5 4 6 4 7 hp GR D D Contractor shall furnish deliver install test implement and provide support for systems Contractor shall submit schematic plans and design documents for review and approval by the University Contractor shall provide all hardware and software to make systems fully functional Contractor must provide a desktop preview program that will permit testing of each system quoted Systems must have at a minimum a one year warranty Contractor shall install systems at the First Transit garage facility and coordinate work with the existing on site conditions and infrastructure Contractor shall be responsible for any damage caused to buses and responsible for paying for the repairs Contractor shall secure the work area at the end of each work day Technical Specifications Automatic Voice Annunciation System AARON System shall be fully automated System shall comply with The Americans with Disabilities Act requirements Announcements onboard the vehicle shall be triggered for pre defined locations Driver friendly operation when necessary to override automated announcement System shall be fully secured and operate in harsh conditions including freezing temperatures an
62. s amended by the Immigration Act of 1990 and the Beason Hammon Taxpayer and Citizen Protection Act Act 2011 535 The term Purchasing means The University of Alabama Purchasing Department Room 1101 Jackson Ave Suite 3000 South Lawn Office Building Tuscaloosa AL 35401 The term Purchasing Officer means The University of Alabama s appointed contracting representative The term Responsible Respondent means a Respondent who has the capability in all respects to perform fully the contract requirements and the integrity and reliability that will assure good faith performance The term solicitation means Request for Proposal RFP The term University means The University of Alabama The term Premises means University facilities located in Tuscaloosa AL The term Facilities means existing University real properties and any improvements thereon or those acquired after award of the RFP 4 0 GENERAL SPECIFICATIONS 4 1 4 2 4 3 Contract Term Pricing for this contract shall be firm for the contract option that is awarded by the University The University is requesting pricing proposals for three time period options for which pricing is requested three 3 years five 5 years and ten 10 years The Initial Term of the Contract awarded by this RFP shall be for a one of the following three pricing options e Option 1 period of three years 36 months If the three 3 year option is awarded the pricing sha
63. s requested by the University the University will not accept revisions or alterations to proposals after the proposal due date Errors Omissions The University of Alabama is not liable for any errors omissions or misinterpretations in responding to the RFP Contractor Cooperation in Related Efforts The University reserves the right to undertake or award other contracts for additional or related work to other entities The Contractor shall fully cooperate with such other Contractors and University employees and carefully fit its work to such additional work The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor or by University employees This clause shall be included in the contracts of all Contractors with whom this Contractor will be required to cooperate The University shall equitably enforce this clause to all Contractors to prevent the imposition of unreasonable burdens on any Contractor 5 21 5 22 5 23 5 24 5 25 Entire Agreement The Request for Proposal RFP and any subsequent addenda issued by the Purchasing Department shall be incorporated into any resulting Contract The resulting contract including the RFP and those portions of the Respondent s response accepted by the University shall be the entire agreement between the parties Governing Law Contractor shall conform to and observe all laws ordinances rules and regulations of the Unite
64. s to adhere to the following time and event schedule relative to this REP Process Monday April 14 2014 RFP Posted to Website Thursday April 24 2014 Deadline to Submit Questions Monday April 28 2014 Response to Questions Wednesday May 14 2014 Proposals Due Friday May 23 2014 Tentative Contract Finalization Monday June 9 2014 Contract in Place Thursday July 17 2014 Initial Installation Complete Thursday July 31 2014 Final Installation Complete and System Fully Operational Dates are approximate Issuing Department The Purchasing Department at the University of Alabama is the issuing department for this RFP and all subsequent addenda relating to it The reference number for the Proposal is defined on the Purchasing Department RFP cover sheet This number must be referenced on all proposals correspondence and documentation relating to RFP inquiries Respondent Communication To insure that RFP documentation and subsequent information modifications clarifications addendum written questions amp answers etc is directed to the appropriate persons within the Respondent s firm each Respondent who intends to participate in this RFP is to provide the following information to the Purchasing Officer Prompt thorough compliance is in the best interest of the Respondent Failure to comply may result in incomplete or delayed communication of addenda or other vital information Contact information is the responsibility of t
65. scis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contractor Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
66. ses of this Solicitation the Solicitation documents shall consist of the following components a Request for Proposal and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your
67. t transit bus systems for thirty two 32 transit buses that are a part of the University s transit system as per attached general and technical specifications The University is interested in proposals that include but are not limited to 1 Automatic Voice Annunciation System 2 Passenger Counting System and Transit Reporting Hosting and Management System Contractors are encouraged to quote not only these systems but other systems that integrate as part of an overall system package Each system should be quoted separately The University reserves the right to only purchase certain systems to purchase all from one contractor or from more than one contractor The general and technical specifications together with the related information drawings and any addenda comprise the requirements for this project The Contractor must begin providing the products and or services on the date stated in the Special Conditions and the execution of a contract or purchase order Any contract resulting from this request will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this request cover shi
68. tance by the University If Contractor is owned by a parent company and the financials are in the name of the parent the University requires a parental guarantee contract for the obligations accepted by the Contractor The University reserves the right to review and revoke self insure status if Contractor s financial ratings with Standard amp Poor and or Fitch ratings drop below investment grade there is a material change in the audited financials or Contractor entity is acquired or there is any change in the ownership structure TYPES OF INSURANCE BASIC INSURANCE POLICY MINIMUM LIMITS OF LIABILITY Worker s Compensation Coverage A Statutory Alabama or state of residence Employers Liability Coverage B Per 500 000 Occurrence Commercial General Liability Each Occurrence Premise Operation 1 000 000 Personal and Advertising Injury 1 000 000 Products Completed Operations Limit 1 000 000 General Aggregate 2 000 000 Commercial Business Automobile Liability Not Required Professional Liability Tech E amp O 1 000 000 The Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives must be included as an additional insured as respect to the Commercial General Liability amp Excess Umbrella policy Unless precluded by law all policies waive the right to recovery or subrogation against the Board of Trustees of The University of Alabama its indivi
69. ted all must be complete separate and comply with the instructions set forth within this document Each proposal will be evaluated on its own merits Oral Representation and Past Practice Respondents should not base any portion of their proposal on any oral representations or actual perceived past practices not specifically identified within this RFP or subsequent official addenda Section Titles in the RFP Titles of paragraphs used herein are for the purpose of facilitating ease of reference only and shall not be construed to infer the construction of contractual language No Contingent Fees No person or selling agency shall be employed retained or given anything of monetary value to solicit or secure this contract except bona fide employees of the Respondent or bona fide established commercial or selling agencies maintained by the Respondent for the purpose of securing business For breach or violation of this provision the University shall have the right to reject the proposal annul the contract without liability or at its discretion deduct from the contract price or otherwise recover the full amount of such commission percentage brokerage or contingent fee or other benefit Proposals Addenda and Rules for Withdrawal Prior to the date specified for receipt of offers a submitted proposal may be withdrawn by submitting a written request for its withdrawal to the University Purchasing Department signed by the Respondent Unles
70. the principal Respondent Transmittal Letter The Transmittal Letter accompanying the RFP shall be in the form of a standard business letter and shall be signed by an individual authorized to legally bind the Respondent It shall include 1 A statement referencing all addenda and written questions the answers and any clarifications to this RFP issued by the University and received by the Respondent If no addenda have been received a statement to that effect should be included 2 A statement that the Respondent s proposal shall remain valid for six 6 months after the closing date of the receipt of the proposals 3 A statement that the Respondent will accept financial responsibility for all travel expenses incurred for oral presentations if required and candidate interviews 6 4 6 5 4 A statement that summarizes any deviations or exceptions to the RFP requirements and includes a detailed justification for the deviation or exception 5 A statement that identifies the Confidential Information such as Financial Statements 6 A statement of compliance with all requirements of the RFP specifications 7 Provide a copy of your software EULA if applicable Note Respondents shall not submit your standard terms and conditions as exceptions to the RFP Terms and Conditions Each exception to a University term and condition shall be individually addressed Executive Summary and Proposal Overview The Executive Summary and Proposal
71. thin three 3 days of request and prior to a purchase order or contract being issued 6 How many fixed routes are operated Answer Nine 7 during the day and 2 night time routes Additional event routes willbe addedtothe system 7 How is route configuration information provided Through GTFS format or something else Answer Thisinfo can be configured however the successful bidder needs it 8 Please provide the following data for each make model year of bus at the university a Numberof passengerdoors per bus Answer 2 doors b Overall dimensions of those doors and the clear width between the handrails of those doors Answer See attached c Specifications onthe existing interior Luminator Twin Vision signs Please provide an interface control document which describes the communication protocols needed to transmit data to these signs Answer All available documentation will be provided d Data bus available on each type of vehicle J1708 J1939 OBDII etc Answer Yes all are compliant e Isa data bus connector located at the front of the vehicle nearthe driver compartment If not where are the connectors located Answer yes f What is the availability of an existing and operational public address system in each bus type Do all buses have both interior and exterior speakers What is the make model of the PA system components amplifier control head unit Answer Yes bothinterior and exterior speakers g Willthe univers
72. use manual counters or write it down on a piece of paper Answer UTA passenger counting system How many stops routes time points are in your system Answer 69 route stops some combined Nine routes 7 during the day and 2 night time routes Additional event routes will be added to the system How many drivers do you have Answer Approximately 56 How often do you make changes to and publish schedules Answer No more than once a semester but usually one per year if then Do you run HEADWAY routes Scheduled routes And how many If you do run HEADWAY routes please describe how they operate i e are they scheduled at fixed times schedules Or will a bus come at every xx minutes Answer fixed time schedules What type of SPECIAL service do you run for special events and activities such as sporting events etc Please describe Answer We run bus service for a variety of events to include football basketball graduation etc What other equipment is mounted in and around the dash area i e radio existing MDTs etc Answer Only a two way push to talk mount and radio The instructions to bidders do not allow for subcontractors Will the University of Alabama allow subcontractors for installation work 60 61 62 63 64 65 66 67 68 O Answer yes if identified in the RFP explaining exactly the role and purpose of each subcontractor See Specification 6 6 No 1 Respondent Compl
73. y background and substance abuse testing is required only for safety related service such as drivers and mechanics The spec does not specify if ITS vendors are included inthis instance Please clarify Answer ITS vendors are included in this instance Section 5 30 Indicates that annual customer surveys are to be conducted Would Avail Technologiesbe required to conduct these surveys as part of the ITS project and if so how would the University of Alabama define customers in this instance Are we to assume that Avail would be responsible for surveying the University s ridership Answer No the university conducts customer service surveys internally or contracted externally outside of this RFP Are all of the vehicles equipped with Luminator Headsigns Or is there a mix of different manufacturers and whose are they Answer 2 Luminator signs and the rest Twinvision 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 50 Are all vehicle headsigns J1708 J1587 enabled Answer unknown What is the model number and firmware version of the internal existing LED signs Answer Only two vehicles 2013 Nova LFS buses have internal LED signs Are the internal existing signs J1708 J1587 enabled Answer unknown Do all the vehicles have radio equipment boxes Whatare the dimensions What other equipmentis mounted in these boxes and what space is available Answer All have
74. zed per system per bus Maintenance agreements for each system should be quoted separately by the bus and system Proposal for each system should provide pricing for the purchase of new equipment and related costs for future buses that the University may purchase Proposal for each system should provide pricing for the removal of each system from bus removed from service and put in a new replacement bus Proposal should include cost of removing Nova Next Stop System from two buses should this be necessary Respondents should be creative in presenting various alternatives for providing services at the least possible cost to the University The University will select the financial option that best meets the overall needs of faculty staff and students Criteria 4 Evidence of Successful Performance and Implementation Schedule 1 Respondent shall provide at least five 5 business references preferably from the management of other higher education customers for whom the contractor has provided products and services similar to those outlined within the RFP specifications The Respondent must grant permission to the University to contact the references If prior permission is required of the Reference in order to provide this information the vendor must obtain permission to include this information with the proposal For each reference include Company Name Principal in charge Address phone number and email addresses of the Reference Typ

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