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Accounts - Fresa Technologies

1. TECHNOLOGIES Figure 4 4 5 Creating Credit Note Credit Note No System will generate Credit Note Number automatically Period You need to choose current period from list And also you can generate back date voucher in Fresa XP for that you need to give grace period in the period master Note You can refer Accounts setting for the procedure of period master GL Date System will generate GL Date automatically Book Choose General Book from List COA Dr Choose sundry debtor from list Customer You can choose required customer from list Address While choose customer Address will Appear automatically Narration Describe the purpose of credit note Currency Local currency will appear default in the field if you want to change currency you can enter here Once you enter Currency exchange rate will appear automatically which you have entered in the Exchange Rate Accounts Setting FCY Amount Enter the Credit Note amount here Local Amount Local amount will generate automatically by system based on the FCY Amount what you have entered in currency master Remarks If you have any remarks about the particular credit note you can enter here Once entered above details save the Credit Note with Save button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Accounts Details After save the entry page you will get Add subledger pending charges amp Multiple upda
2. TECHNOLOGIES Fresa Technologies Neutral IT Solution Provider Disclaimer The following is intended to outline our general product direction It is intended for information purposes only and may not be incorporated into any contract It is not a commitment to deliver any material code or functionality and should not be relied upon in making purchasing decision The development release and timing of any features or functionality described for Fresa Technologies products remains at the sole discretion of Fresa Technologies www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Fresa XPress Accounts Manual Release Version 1 1 www fresatechnologies com sales fresatechnologies com Fresa XPress Accounts Manual TECHNOLOGIES Table of Contents 1 Fresa XPress Introduction Where to find Help 2 Fresa Accounting System Introduction Accounting Flow Diagram 3 Accounts Settings COA Master Charge Map Exchange Rate Period Master Report Segment Master 4 List of Vouchers Journal Voucher Debit Note Invoice Credit Note Receipt Local Purchase order Purchase Invoice Payment Request accounts Payment Voucher Purchase Credit Note Contra Voucher www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Voucher Match Voucher Correction Dashboard Accounts Subledger Merging 5 Reports Accounts www fresatechnologies com sales fresate
3. box you have to enter cheque number which has to be changed once you entered the new cheque number the Cheque no will automatically appear in the New Cheque No box then press Submit then value automatically get changed in the appropriate voucher In this same way you can change Cheque date amp Drawn 3 Currency Change 68 Currency Change Currency USD Ex Rate New Currency New Ex Rate Figure 4 13 6 Currency Change From this currency change option you can change the currency which is already entered in the voucher to change the currency please follow the below www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Click the Currency Change button then you can find the first one as Currency which will show you existing currency entered in the voucher with Ex Rate the next one you can find New Currency box you have to enter the currency which has to be changed once you entered the new currency the exchange rate will automatically appear in the New Ex Rate box then press Submit then currency value automatically get changed in the appropriate voucher Note The currency and the appropriate exchange rate has to be entered in Exchange Rate menu shown below Accounts gt Settings gt Exchange Rate Wef Date Sell Rate Buy Rate Sample O7 JUN 13 249 100 AUD 12800 00 QAR 29 MAR 13 3 61 100 USD 364 00 QAR 17 MAR 13 46 100 EUR 48
4. sales fresatechnologies com TECHNOLOGIES To go to invoice Accounts Invoice Once click Invoice it will take you to Invoice List In the invoice list page all existing invoice records will be displayed here with the following columns Period V No V Date GL Date Status Book Customer Currency Amount Local Amount and relevant Job No From Date 04 Jan 14 ToDate o3 Fep 14 E status an v Submit Period V Nol V Date GL Date Status Book Customer Currency Amount Dr Local Amount Cr Local Amount Job No January MAAINV 14 01 00116 31 JAN 14 31 JAN 14 Created Invoice Muda Paper INR 7 000 00 7 000 00 7 000 00 MAA SEL 14 01 01003 Book Mills SDN BHD January MAAINV 14 01 00115 27 JAN 14 27 JAN 14 Created Invoice Digital Ears 24 900 00 24 900 00 24 900 00 MAAISEL 14 01 01005 Book January MAAINV 14 01 00114 16 JAN 14 16 JAN 14 Posted Invoice Digital Ears 80 000 00 80 000 00 80 000 00 Book January MAMWINV 14 01 00113 24 JAN 14 24 JAN 14 Created Invoice Mac World 10 000 00 10 000 00 11 500 00 MAA SEL13 12 01006 Book Logistics LLC Figure 4 3 1 Invoice List If you need to update any additional information in existing invoice you can update by click edit button in invoice List It will take you to entry screen And Note that we couldn t change anything in Posted invoice s Generate Invoice from Job In this method documentation people generate invoice Generate Invoice option
5. TECHNOLOGIES We can generate Payment against Multiple Payment request by click Against Multiple Payment request button which is available in Payment entry screen Once Update save the voucher with Save button Accounts Details In the Accounts detail page all charges will be display You can update or delete charges with using of following option Account Details Ada Dr Amount Cr Amount Dr Cr Subledger Pending Charges 4 Figure 4 7 5 Account Details Subledger Pending Charges If you need to add some extra charges for the same party to this invoice means by clicking Subledger Pending Charges button you can add the required charges to this same invoice Multiple Update Delete Used to update or delete multiple records in same time Its available in all Vouchers Once complete changes in invoice you need to approved amp posted the voucher GL Date 19 AUG 13 Status Approved New Status Approved Cancelled Created Rejected Unposted Verified Figure 4 7 6 Voucher Status www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Note Any of the voucher will reflects in accounts ledger only after posting and after posting you can t do anything in that particular voucher Status Update To check the status with follow up date It s available in all Vouchers Against To view the against entry voucher of this Purchase invoice it will be displaye
6. 00 2 700 00 TECHNOLOGIES Following Option Provide to correct Voucher from this option we can make the correction for Address Currency Narration amp Voucher Cancellation the procedure discussed below gt Address Change gt Cheque No Change Currency Change gt Narration Change gt Voucher Cancellation gt Voucher Unpost Figure 4 13 3 Voucher Correction Option 1 Address Change From the above illustration when u click the Address change button you will get the following screen v Address Change No 121 Airport Road Address Doha Qatar New Address No 121 B block Airport Road Doha Qatar Figure 4 13 4 Address Change www fresatechnologies com sales fresatechnologies com TECHNOLOGIES In this Address box will have the actual address which has been fetched from sub ledger master you can Add the new address in New Address box which has to be reflected in your voucher then press Submit the new address will appear in the voucher 2 Cheque No Change Cheque No Change Figure 4 13 5 Cheque No Change From this cheque no change option you can change cheque no which is already in the voucher to change the cheque no please follow the below Click the Cheque No Change button then you can find the first one as Cheque No which will show you existing cheque no entered in voucher next one you can find the new Cheque No
7. 00 QAR 2670 DOH INV 13 04 00123 21 APR 13 21 APR 13 DOH SE 13 04 01008 762 00 762 DOH INV 13 08 00285 13 AUG 13 13 AUG 13 80 000 00 80000 DOH NV 13 08 00284 13 AUG 13 13 AUG 13 85 000 00 85000 4 12 7 O S Vouchers www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Status Update Status update for Customer with follow up details will come under status update tab page To create a Status Update use the Create button The Status Update List page shows a report on all created details of this particular Quotation with the following columns Subledger Type Follow up date Email to etc And also you can edit this detail by click S No Status Update S No Note Type Date Subledger Type Followup Required 10 Invoice Copy 14 SEP 13 Accounts N 1 1 4 12 8 Status Update List Once click create button it will take you to entry screen The following columns are available to create a Status Update Subledger Type Note Type Email to Subject Status and Follow up date Update the details and save the details with Save button Status Update S No Note Type Email To Subject Status Body Internal Note 4 12 9 Creating Status Update www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Milestone Record all the activities of the particular page like Voucher Match generated Status change etc It s available in all Vou
8. AUG 15 09 AUG 15 Created Cash Payment Cash ADTHIYA INR 5 000 00 2015 collection Ac Counter FRIEGHT FORWARDER April 2015 MAAPWM 5 04 00001 03 APR 15 03 APR 15 Approved Bank Control HSBC BANK Payment Online PC Siva 10 000 00 Alc Counter Figure 4 9 2 Payment Voucher List www fresatechnologies com sales fresatechnologies com TECHNOLOGIES The following columns are available to create a Payment Voucher Number Date Period GL Date Book Category Status Payment Mode Cheque No Cheque Date Payable to Narration etc Once update save the voucher with Save button Show All Payment Voucher Account Details Status Updates Ea Reports Payment Voucher Voucher No Date p3 APR 15 la Period April 2015 lal GL Date Status Created Book Category aj New Status Chegue Ref No Date o3 APR 15 E Not over O COA Cr Bank Control Ac lal Subledger Cr HSBC BANK lal Currency INR ExRate 4 Amount 10000 Local Amount 10000 00 Narration Salary forthe month of Apr 15 gt Against Single Invoice gt Against Multiple Payment Request Remarks Figure 4 9 3 Creating Payment Voucher We can generate Payment against invoice amp Payment request in following methods Against Single Invoice COA Dr Sundry Creditors Subledger Dr ABC FREIGHT IS Against Voucher DOH PI 13 08 00097 250 lal Against Amount 250 Figure 4 9 4 Against Single Invoice We c
9. FCY Amount Dr Local Amount Cr Local Amount Narration Report Segment JobNo Charges Sale Cost Note 10 SundryDebdtors Wings International Trading amp Contracting QAR 30000x1 30 000 00 Website Development 20 SundryDebtors Wings International Trading amp Contracting QAR 2670x1 2 670 00 DOH SE 13 04 01008 32 670 00 4 12 4 Account Details List Add charges by click Add button available in accounts details it will take you to entry screen here enter required details amp save www fresatechnologies com sales fresatechnologies com TECHNOLOGIES somo cme Currency ExRatel 41l FCY Amount Local Amount Dr Cr 32670 Zz COA Category Subledger Division Department Asset Job Subledger Is Department alAsset lal Division Po Job No In Subjob a 4 12 5 Creating Account Details Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers Multiple Update Delete AIC Name Currency Ex Rate FCY Amount DriCr Narration Sundry Debtors Wings International Trading amp Contracting Sundry Debtors Wings International Trading amp Contracting 4 12 6 Multiple Update Delete O S Vouchers OA Sundry Debtors 130729 a Subledger Wings International Trading amp Col IS JV No JV Date GL Date Narration Local Balance Currency FCY Balance User FCY Amount User Local Amount DOHI INV 13 04 00122 21 APR 13 21 APR13 DOH SE 13 04 01008 2 670
10. Order Payment Reguest Accounts Figure 4 6 1 Navigating to Local Purchase Order In local purchase order list page all local purchase order records will be displayed with the following columns Period V No V Date GL Date Status Account Name Subledger www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Category Book Currency Amount Local Amount and Narration In this page an option is provided to create a local purchase order with Create button Local Purchase Order List From Date 08 Jul 12 EM To Date 30 Aug 13 status Submit a T category General MI 1 15 Period V No V Date GL Date Status AIC Name Subledger Category Book Currency Amount Local Amount April PIDOHILPOM3 04 00013 15 APR 13 15 APR 13 Created Sundry Creditors ABCO INTERNATIONAL General General QAR 800 00 800 00 FREIGHT INC Book June DOH LPOM3 06 00028 08 JUN 13 08 JUN13 Created Sundry Creditors AAF SAUDI ARABIALTD General General QAR 90 000 00 90 000 00 Book Figure 4 6 2 Local Purchase Order List If you need to update any additional information in LPO you can update by click edit button in LPO List It will take you to entry screen gt Reports Dole Purchase Order LPO No E Date 30 AUG 13 Period August w GL Date 3020613 Status Created Book PURCHASE BOOK lal Category General COA Sundry Creditors lal Subledger ABC FREIGHT lal Cu
11. R Accounts Receivable Money which is owed to a company by a customer for products and services provided on credit This is often treated as a current asset on a balance sheet A specific sale is generally only treated as an account receivable after the customer is sent an invoice A R Charge wise Details To view the Customer outstanding job charge wise A R FCY O S Details To view subledger wise outstanding with Voucher number amp ageing details in foreign currency A R Job not Invoiced To view the job list which is not invoiced Segment wise A R O S Customer wise To view outstanding Customer wise www fresatechnologies com sales fresatechnologies com TECHNOLOGIES A R Outstanding Detail To view customer wise outstanding with Voucher number amp ageing A R O S Details Audit To View the O S Details for Particular period A R Outstanding Summary To view the consolidate outstanding of the customer list A R Provisional Pending To view the job list which is payment request not generated Charger wise A R Sales Register To view the customerwise sales report 3 A R A P Combined O S To view the combined outstanding of accounts payable amp account receivable statement 4 A R A P FCY Combined O S To view the combined outstanding of accounts payable amp account receivable statement in foreign currency 5 Bank reconciliation Bank reconciliation is a process that explains the difference bet
12. Segment Flag Ac Booking No Flag Quote No Flag a e Job No Flag Job Date Flag ETA ATA el Separator i Start With Quote No Start With Booking No 4001 Start With Job No 1001 Booking Page Job Page AC JOB 583 Quote Page GEN_QUOTE 216 Division Clearance a Status Active e Mail Template Note Flag NA e N A sel Update Allowed for Job Date No of back days allowed oo sjro of future days Allowed 5 Figure 3 5 3 Creating Report Segment Master www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 4 List of Vouchers The Following Vouchers are available in the Fresa Xpress 4 1 Journal Voucher To create Journal Voucher in Fresa XPress follow these steps Journal Voucher is used to record accounting transactions and to adjust assets liabilities revenues and expenditures Debit amounts and credit amounts must be equal To go to Journal Voucher choose Accounts Journal Voucher Fresa APress Accounts Customer Senice Documentation All Vouchers Contra Youcher Credit Note Dashboard Accounts Debit Note software which has been develop requirement Dash board amp Trac enu access restriction as well si explore and feel great confidence Figure 4 1 1 Navigating to Journal Voucher In Journal list page all receipt records will be displayed with the following columns Period V No V Date GL Date Book Status Category and Amount In this
13. Status Updates ES 3 Receipt Voucher Voucher No Date Period September 2015 ls GL Date Status Created Book Category A New Status Type Poc O Received From FT COA Dr Bank Control A c a Subledger Dr HSBC BANK a Currency Ex Rate Amount 56000 Local Amount 56000 Narration Amount received against Inv No MAAINWA 5 07 00007 Remarks BNN 4 Copy Voucher Figure 4 5 3 Creating Receipt We can generate receipt against invoice in following two methods 1 Against Single Invoice Against Single Invoice COA Cr Sundry Debtors la Subledger Cr Rana Ghulam Rasool Against Voucher DOHANV 13 05 00160 500 In Against Amount Figure 4 5 4 Against Single Invoice We can generate receipt against single invoice by click against single invoice button which is available in receipt entry screen Update the details and save the voucher with Save button 2 Against Multiple Vouchers Account Details Dri Cr Cr Ors TECHNOLOGIES Figure 4 5 5 Against Multiple Vouchers We can generate receipt against multiple invoices by click Against Multiple Voucher button which is available in receipt entry screen Update the details and save the voucher with Save button Once complete you need to approved amp post the voucher GL Date 19 AUG 13 Status Approved New Status Approved Cancelled Created Rejected Unposted Verified Figure 4 5 6 Voucher Statu
14. To create Receipt in Fresa XPress follow these steps Receipt can be generated against invoice a receipt is an acknowledgement that sum of money has been received from customer To go to Receipt Voucher choose Accounts Receipt Voucher Fresa XPress Accounts All Vouchers Fyt Ltd jom TECHNOLOGIES Figure 4 5 1 Navigating to Receipt In receipt list page all receipt records will be displayed with the following columns Period V No V Date Status and Subledger Received From etc in this page we have provided the option to create a receipt Receipt Voucher List T Period Y No Date GL Date Status A C Name Bank Cash Book Mode Received Currency Amount Dr Local Amount Cr August MAAR 5 08 00008 23 AUG 15 23 AUG 15 Posted Petty Cash Receipt Cash Fast INR 750 00 750 00 2015 Counter Transport Pyt Ltd August MAAIRWA SIO8 0000F 22 AUG 15 22 AUG 15 Posted Cash on hand Receipt Cash ABC 5 600 00 5 600 00 2015 local Counter SHIPPING currency GMBH Figure 4 5 2 Receipt List The following columns are available to create a receipt Voucher Number Date Period GL Date Book Category Status Payment Mode Received From Cheque No Cheque Date www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Drawn on COA Dr Subledger Dr Narration Once update save the voucher with Save button show all Receipt Voucher Account Details
15. generated Status change etc It s available in all Vouchers Reports Payment request report will be generated by clicking the Print button 4 9 Payment Voucher To create Payment Voucher in Fresa XPress follow these steps Payment Voucher is a document which can be used as proof that a monetary transaction has occurred between two parties It is used for a variety of purposes sometimes taking the place of cash in a transaction acting as a receipt or indicating that an invoice has been approved for payment To go to Payment Voucher Choose Accounts Payment Voucher www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Fresa APress Accounts Customer Semice All Vouchers Contra Voucher Credit Note Dashboard Accounts Debit Note Invoice Journal oucher Local Purchase Order explore Payment Reguest Accounts Payment Youcher Purchase Credit Note Figure 4 9 1 Navigating to Payment Voucher In Payment list page all Payment records will be displayed with the following columns Period V No V Date Status Account name Subledger book Payment mode Currency Amount In this page we have provided the option to create a Payment Payment Voucher List From Date 01 Apr 15 E To Date 18 Sep 15 E status Mode Not Over Cheque sendi 31 Period V No V Date GL Date Status A C Name Bank Cash Book Payment Mode Payable To Currency Amount August MAAP 5 08 00004 09
16. has four tabs On the first tab Contra voucher enter details of the Voucher date Period and narration On the second tab Accounts detail enter transaction details The status updates tab used for follow up details amp Mile stone used for keep track of record like Who created this voucher amp who has approved voucher etc The following columns are available to create a Contra Voucher Voucher Number Date Period GL Date Book Category Status and Narration Once update save the voucher with Save button Contra Voucher Voucher No MAACW 5 09 00001 Date Period September 2015 A GL Date Status Created Book CONTRABOOK Category General RJ New Status Change Status Narration Being Petty Cash Withdrawal From HSBC Bank Figure 4 11 3 Creating Contra Voucher Accounts Details After save the voucher Add and update button will appear on the screen You can add or delete charges using this option In this list page all created charges list will be displayed here www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Account Details Dr Amount 10 000 00 Cr Amount 10 000 00 Dr Cr 0 00 Eos Eos Geos II FCY Dr Local Cr Local Report Job AC Hame Subledger Amount Amount Amount Harration Segment Ho Charges Sale Cost Petty Cash INR 10 000 00 Being Petty Cash Withdrawal From 10000x1 HDFC Bank Bank Control INR 10 000 00 Being Petty Cash Withdrawal From Alc 10000x1 HDF
17. provided in the Costing Job screen you can generate Invoice for the entered charges in costing Multiple Update Delete Book Purchase Invoice Generate Payment Request Generate invoice f voucher ist RSE History No of FCY Sale FCY Cost Description Unit Sale Unit Currency Amount Amount Cost Unit Currency Amount Amount PP CC Unit GP Sale Amount 12 500 00 Cost Amount 7 100 00 GP 5 400 00 Clearance Charges 800 00 800 00 800 00 600 00 600 00 600 00 Prepaid Document 200 00 History Certificate of Origin 700 00 700 00 A 500 00 500 00 500 00 Prepaid Document 200 00 History Agency Fee 2 3 500 00 7 000 00 7 000 00 3 000 00 6 000 00 000 Prepaid Document 1 000 00 History AIR Freight Inclusive of 2 2 000 00 4 000 00 000 Prepaid Document 4 000 00 History Figure 4 3 2 Costing List www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Once click Generate Invoice Button it will take you to the below screen Subledger RMK LOGISTICS A C Name Sundry Debtors Y Y Date 11 AUG 15 GL Date 11 AUG 15 Currency Ex Rate Credit 0Days Credit Amount Total O S Amount 273 000 00 Job O S Amount 273 000 00 Job Ho JV Ho Status Party V Date Local Amount MAASE 5 06 01011 0 MAMINWI5 07 00016 Unposted RMK LOGISTICS 06 JUL 15 MAASE 5 06 01011 0 MAAINY1 5707 00017 Posted RMK LOGISTICS 06 JUL 15 HBL 2343242 MBL 242332343 273 000 00 AIR Freight Inclusive of EXV 126 000 00 Additional T
18. s A P Aging Pending Payment Request Top 10 o s vendors www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Customer Credit Portal To view the consolidated details of Customer Outstanding includes Credit Customers o s A R Aging Pending Invoice Top 10 o s customers multiple invoice lists Month wise invoice summary 7 Job Report Accounts Job Ledger To view the job wise profitability statement with segment wise Job list summary To view the consolidate job list also we have provided option to view segment wise job list Job List Cross Trade To view the cross trade job list also we have provided option to view segment wise customer wise and salesman wise Job list customs duty tracking To view the job list related to custom Job Profitability based on invoice To view the job Profitability for particular period based on invoices created in the same period Voucher Statement We can view amp download all accounts statement voucher wise like A P A R Bank etc www fresatechnologies com sales fresatechnologies com Contacts TECHNOLOGIES Fresa Technologies FZE SM Office E1 2806 H Ajman Free Zone United Arab Emirates Mobile 971 50 1393035 Fresa XPress Fresa Gold Fresa Lite mm Fresa Technologies Pvt Ltd 473A Sai Shahi Kamakotti Nagar Pallikaranai Chennai 600 100 Tamil Nadu India Mobile 91 98408 45684 Our Products Fresa We
19. the Voucher from voucher correction screen you have to choose the type of voucher and click the Voucher Unpost option and write the reason for Unpost then press Unpost Voucher Button once done the voucher will be Unpost by automatically and also process necessary changes by itself www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 4 14 Dashboard Accounts A dashboard is a user interface that organizes and presents information in a way that is easy to read It is more likely to be interactive to some extent Accounts Manager and team can monitor the major functions at a glance A full fledged accounting system is totally integrated to the Operations Customer Service Sales Management HR and Documentation modules In Accounts Dashboard we have provided to view the following details Accounts Receivable Ageing To view accounts receivable ageing details like 0 to 30 30 to 60 60 to 90 days wise Accounts Payable Ageing To view accounts receivable ageing details like Oto 30 30 to 60 60 to 90 days wise Division wise GP To view Income Expense and Gross Profit by division wise Product wise GP To view Income Expense and Gross Profit by product wise Pending Payment Request Payment request has created but payment is not generated those type of payment request will be displayed here Pending Invoice Invoice has created but Receipt is not generated those type of Invoice will be disp
20. the voucher GL Date 19 AUG 13 Status Approved New Status Change Status Select Approved Cancelled Created Rejected Unposted Verified Figure 4 9 7 Voucher Status www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Status Update To check the status with follow up date It s available in all Vouchers Against To view the against entry voucher of this payment it will be displayed only after posting It s available in all Major Voucher Screens Milestone Record all the activities of the particular page like Payment generated change Status etc It s available in all Vouchers Report Payment voucher report will be generated by clicking the Report button Show Al asa Voucher Account Details Status Updates oS ES oo L Payment Youcher Voucher No List of Reports Book gt FCY Payment Voucher Payment Voucher Payment Terms gt Payment with Job Cheque Ref No coa cr E HSBC BANK Figure 4 9 8 Payment Reports Now we can generate required reports from the list of report 4 10 Purchase Credit Note A credit note from a vendor The credit may be the result of an over payment you made to the vendor or if they overbilled you To go to Purchase credit Note Choose Accounts Purchase Credit Note www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Fresa XPress A
21. to update multiple records in same time It s available in all Vouchers Charge Description Air Way Bill Charges Air Way Bill Charges Air Clearance AIR Freight Charges AIR Freight Charges Air Clearance Agent Charges Agent Charges Air Clearance Airline Handling Charc Select Airline Handling Charges Air Clearance Clearance Clearance Clearance Clearance 3 2 4 Multiple Update Sale COA Air Import Clearance Income Air Import Clearance Income Air Import Clearance Income Air Import Clearance Income www fresatechnologies com sales fresatechnologies com Cost COA Air Import Clearance Expenses Air Import Clearance Expenses Air Import Clearance Expenses Air Import Clearance Expenses TECHNOLOGIES 3 3 Exchange Rate To Create Exchange Rate in Fresa XPress follow these steps To go to Exchange Rate Choose Accounts Settings Exchange Fresa APress Accounts Customer Semice All Vouchers Put Ltd Demo Y Branch Che Contra Youcher Credit Note Dashboard Accounts Debit Note software which has been develop requirement Dash board amp Track Invoice Journal Youcher enu access restriction as well si Local Purchase Order explore and feel great confidence Payment Request Accounts Payment Voucher Purchase Credit Note Purchase Invoice Receipt voucher Reports Accounts Settings Auto 4 C Values Subledger Mer
22. 5 00 QAR 17 MAR 13 i 0386 100 JPY 5 00 QAR 08 FEB 13 708514988 108514988 100 DKK 70 85 QAR 08 FEB 13 4 649999905 4 649999905 100 EUR 485 00 QAR 08 FEB 13 949999809 5949999809 100 GBP 595 00 QAR 08 FEB 13 13 13 100 KWD 1300 00 QAR 08 FEB 13 9470000267 9470000267 100 OMR 947 00 QAR Figure 4 13 7 Exchange Rate List 4 Narration Change Narration Change also can do from the below way find the illustration below Narration Change Narration This is Test Entry New Narration Figure 4 13 8 Narration Change www fresatechnologies com sales fresatechnologies com TECHNOLOGIES The Narration box will have existing narration we have to enter the narration in New Narration box which has to be appeared in the voucher then press submit The modified new narration will appear in appropriate voucher 5 Voucher Cancellation Voucher Cancellation L Figure 4 13 9 Voucher Cancellation The voucher cancellation option helps you to cancel your voucher before post the Voucher from voucher correction screen you have to choose the type of voucher and click the Voucher cancellation option then press Cancel Voucher Button once done the voucher will be cancelled by automatically and also process necessary changes by itself 6 Voucher Unpost Voucher Unpost siti Ce 4 Figure 4 13 10 Voucher Unpost The voucher Unpost option helps you to Unpost your voucher after post
23. 6 x Next gt No of 5 FCY Local Local Job No Description PPICC Unit Currency Amount Amount ODriCr Sale Cost User Amount Amount DOHISE 13 06 01031 Cargo Delay Prepaid QAR 5 000 00 5 000 00 Cr Sale OoOo O Charges DOH SI 13 08 01132 All Inclusive Prepaid QAR j 70 000 00 70 000 00 Cr Sale DOHIAI 13 08 01191 Customs Duty Prepaid 10 500 00 10 500 00 Sale Figure 4 3 6 Subledger Pending Charges www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 2 Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers Whatever you charges enter in this Invoice that will display here You can update or delete charges here Subledger Currency Ex Rate FCY Amount DriCr Narration Air Export Income Figure 4 3 7 Multiple Update Delete Once entered all details in invoice you need to approved amp posted the voucher New Status Approved Cancelled Created Rejected Unposted Verified Figure 4 3 8 Status Change Note Invoice amp any of the voucher will reflects in accounts ledger only voucher in the posting status and after posting you can t do anything in that particular voucher Status Update It is used to send Voucher status mail to customer its will enable in future www fresatechnologies com sales fresatechnologies com TECHNOLOGIES It s available in all Vouchers Status Update S No Note Ty
24. C Bank 10 000 00 10 000 00 Figure 4 11 4 Account Details List Add charges by click Add button available in accounts details it will take you to entry screen here enter charge details amp save Account Details S No 30 WE LA AH Dr Cr Cr Currency ExRatl FCY Amount Local Amount 500 Dr Cr 0 fe Bank Cash COA should be selected for contra voucher COA is Category Subledger Division Department Asset Job Subledger Department Asset Division JobNo Subjob Figure 4 11 5 Creating Account Details Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers www fresatechnologies com sales fresatechnologies com Subledger Currency Ex Rate FCY Amount Narration Cash collection Alc 20 HSBC BANK Euro Figure 4 11 6 Multiple Update Delete Status pe ene aa SIA To check the status with follow up date It s available in all Vouchers Status Update Date 42 SEP 13 Note Type Email To Cc Bcc Subject Status Body Followup Required Followup Date 16 Sep 13 16 Sep 13 E Figure 4 11 7 Status Update Once complete you need to approved amp posted the voucher GL Date New Status Select Approved Cancelled Created Rejected Unposted Verified Figure 4 11 7 Voucher Status Change www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Milestone R
25. GIES Account Details Add Dr Amount 0 00 Cr Amount 50 000 00 Dr Cr 50 000 00 Multiple Update Delete S No A C Name Subledger FCY Amount Dr Local Amount CrLocalAmount Narration Report Segment Job No Charges Sale Cost Note 10 Advertisement QAR 50000x1 50 000 00 50 000 00 Figure 4 2 4 Account Details List Add charges by click Add button available in accounts details it will take you to entry screen here you can enter charge details amp save Account Details S No Narration Dr Cr Currency i FCY Amount ss Local Amount Dr Cr COA Category Subledger Division Department Asset Job Subledger Department Asset Division Job No Subjob Figure 4 2 5 Creating Account Details Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers Multiple Update Delete Subledger Currency Ex Rate FCY Amount Narration Cash collection Alc HSBC BANK Euro Figure 4 2 6 Multiple Update Delete www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Once complete you need to approve amp posted the voucher GL Date 19 AUG 13 Status Approved New Status Approved Cancelled Created Rejected Local Amount Unposted Verified Figure 4 2 7 Voucher Status Note Any of the voucher will reflects in accounts ledger only after posting and after posting you can t do anything in that particular
26. Ref No S L Ref Date Book Currency Amount Cr Local Amount September MAAIPIMS 09 00007 15 SEP 15 15 SEP 15 Created Sundry ABC 45465 14 SEP 15 Purchase INR 24 000 00 2016 Creditors SHIPPING Book GMBH August MAAPI15 08 00006 26 AUG 15 26 AUG 15 Posted Sundry Goodwill 3656 26 AUG 15 Purchase 3 000 00 2015 Creditors Clearing Book Agency Figure 4 7 2 Purchase Invoice List If you need to update any additional information in invoice you can update by click edit button in invoice List It will take you to entry screen The following columns are available to create a Purchase invoice Voucher Number Date Period GL Date Book Category Status COA Cr Subledger Cr Narration Once update save the voucher with Save button stow Al Purchaseinvice Account Det Stave Updates Miestone Purchase Invoice not Jpater 30 AUG 13 30 AUG 13 ES Period August GL Date jsoauc 13 E Status Created Book PURCHASE BOOK a Category General lal COA Cr Sundry Creditors lal Subledger Cr ABC FREIGHT a Currency Ex Rate 4l FCY Amount Local Amount Figure 4 7 3 Creating Purchase Invoice We can generate Payment request against Purchase invoice using below option available in purchase invoice screen Against Multiple Payment Request G Against Multiple Payment Request Payment Request LPO Figure 4 7 4 Against Payment Request www fresatechnologies com sales fresatechnologies com
27. S PURCHASE INVOICE PURCHASE CREDIT NOTE PAYMENT VOUCHER LOCAL PURCHASE ORDER PAYMENT REQUEST GENERAL REPORT BALANCE SHEET GENERAL LEDGER STATEMENT v PDC REPORT V PROFIT amp LOSS PROFIT amp LOSS MONTHWISE SUMMARY REGISTER Y SUBLEDGER STATEMENT v TOP N REPORT TRIAL BALANCE v4 TRIAL BALANCE MONTHWISE TRIAL BALANCE SUBLEDGER JOURNAL VOUCHER CONTRA VOUCHER SUBLEDGER MERGING VOUCHER MATCH BANK RECONCILIATION BANK STATEMENT CE DYNAMIC REPORT e ra JOB REPORT ACCOUNTS DASHBOARD ACCOUNTS VOUCHER STATEMENT e AA www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES 3 Accounts Settings In the Fresa XPress Accounts Setting there is a list of functions to enable you to perform common accounting transaction such as create invoice Purchase invoice Payments and Receipts The following is brief overview of the features in the Accounting Setting 3 1 COA Master To Create COA in Fresa XPress follow these steps To go to COA Master Choose Accounts Settings COA Master Fresa XPress Accounts Customer Service All Vouchers Put Ltd Demo Branch Che Credit Note Dashboard Accounts Debit Note software which has been develop l requirement Dash board amp Track Invoice Journal Youcher enu access restriction as well si Local Purchase Order explore and fe
28. Service tax entries for particular period Subledger Statement To view statement of particular subledger a c type wise TDS Payable Report To view the report of TDS Payable entries for particular period TDS Receivable Report To view the report of TDS Receivable entries for particular period Top n customer To view the top customers list period wise 3 Profit amp Loss View summarized or detailed report for business Profit and loss report is also called income statement they show your income costs expenses and profitability for a time period It shows how well the company is performing Profit amp Loss Month wise summary To view profit amp loss month wise with segments Trial balance A Trial Balance is a list of all the GL General Ledger accounts both revenue and capital contained in the ledger of the company This list will contain the name of the nominal ledger account and its value A trial balance will check the sum of debits against the sum of credits The value of the trial balance will hold either an opening balance value or a closing balance value Summary of Trial Balance with Division From and To dates as a parameter has to be given to view Trial balance month wise To view month wise summary of Trial balance statement Trial Balance Subledger To view the sub ledger wise summary of trail balance statement Vendor Payment Portal To view the consolidated details of Vendor Outstanding includes Vendor Payment o
29. UL 13 Created Wings International Trading amp Contracting QAR 30 000 00 30 000 00 32 670 00 4 12 2 Voucher Match List www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Once click create button it will take you to entry screen The Voucher Match has four tabs On the first tab Voucher Match enter details of the Voucher date Period and narration On the second tab Accounts detail enter transaction details The status updates tab used for follow up details amp Mile stone used for keep track of record like Who created this voucher amp who has approved voucher etc The following columns are available to create a Voucher Match Voucher Number Date Period Book Category COA Status and Narration Update details and save the voucher with Save button Snow Al Voucher Math Satu ups Voucher Match Voucher No Date Period September KI Status Created Book INVOICE BOOK In Category General rs New Status Change Status COA Sundry Debtors a Subledger Artcorp intl a Options Update Charge with BL No 4 12 3 Creating Voucher Match Account Details After save the voucher Add and update button will appear on the screen You can add or delete charges using this option In this list page all created details list will be displayed here Account Details aaa Dr Amount 0 00 Cr Amount 32 670 00 Dr Cr 32 670 00 OIS Vouchers S No A C Name Subledger
30. an generate Payment against single invoice by click against single invoice button which is available in Payment entry screen and Update Reguired details save the voucher with Save button Against Multiple Payment Request 8 Against Multiple Payment Request Payment ReguestLPO www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Figure 4 9 5 Against Multiple Payment Request We can generate Payment against Multiple Payment request by click Against Multiple Payment request button which is available in Payment entry screen Update required details save the voucher with Save button Account Details Ada Dr Amount 10 000 00 Cr Amount 0 00 Dr Cr 10 000 00 Exchange GainLoss Round off S Ho A C Name Subledger FCY Amount Dr Local Amount Cr Local Amount Narration Report Segment JobHo Charges Sale Cost Non Taxable Taxable Hotes Ti 10 SalaryExpenses PC Siva INR 10000x1 10 000 00 salary Expense 10 000 00 Figure 4 9 6 Account Details Job Pending Charges If you need to add some extra charges to this Payment means by clicking Job Pending Charges button you can add the required charges to this same Payment Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers TDS Once click this button One popup will open Here we can enter required percentage and insert the entry Once complete you need to approve amp posted
31. b Fresa Mail Shipsoft www fresatechnologies com sales fresatechnologies com
32. btors B Customer Active Star Cargo amp Shipping LLC e o Address 2102 Grosvenor Commercial Tower Narration HAVVE N A MAVVB 563537363 Job No MAAVAE 15 05 01011 0 A Dubai PA Job No MAAJAEM 5105101011 Remarks Options Update Charge with BL No Against Advance Receipt Against Voucher a Against Amount Figure 4 3 4Creating Invoice www fresatechnologies com sales fresatechnologies com TECHNOLOGIES The entire above column auto fill from Job If we need any changes we can change here Account Details Here list of charges available which we selected from job Account Details Tax FCY Dr Local Cr Local Report Hon Group S Ho A C Hame Subledger Amount Amount Amount Narration Segment Job Ho Charges Sale Cost Taxable Taxable Hotes Code 10 Air Export INR 500 00 AlRFreightInclusive of Air Export MAMWAEM5 05 01011 AIR Freight Inclusive Sale 500 00 Income 500x1 EXA of EXW 500 00 500 00 Figure 4 3 5 Accounts Details List 1 Subledger Pending Charges If you need to add some extra charges for the same party to this invoice by clicking Subledger Pending Charges button you can add the required charges to this same invoice Once click this option you will get below screen COA Sundry Debtors 130729 is Subledger Wings International Trading amp Coi Sale Cost Pending Charges Close Save Confirm row s 1 10 of 1
33. ccounts Customer Service All Vouchers Contra Youcher Credit Note Dashboard Accounts Debit Note Invoice Journal Youcher Local Purchase Order Payment Request Accounts Payment Voucher Purchase Credit Note Figure 4 10 1 Navigating to Purchase Credit Note The Purchase Credit Note list page shows a report on all credit note records with the following columns Period V No V Date GL Date Status A C Name Subledger Category Book Currency Amount and Local Amount To create a new Purchase credit note use the Create button Purchase Credit Note List From Date 10 Aug 13 kl ToDate 09 Sep 13 E status ar Submit a 1 2 Period V No V Date GL Date Status Subledger S L Ref No S L Ref Date Currency Ex Rate Amount Local Amount September DOH PCN 13 09 00015 09 SEP 13 09 SEP 13 Posted AAF SAUDI ARABIA 2525 09 SEP 13 QAR 1 00 2 000 00 2 000 00 September DOHIPCN 13 09 00014 04 SEP 13 04 SEP 13 Created AAFSAUDIARABIA 12 05 SEP 13 LTD Figure 4 10 2 Purchase Credit Note List Follow the steps below to create Purchase Credit Note Fill in all the fields such as a credit note Date Period GL Date Book Category COA Subledger CRN No Date Amount and Narration and save it with Save button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Snow Al Purchase creat tote Account etis Purchase Credit Note PCRNNo Date Period sep
34. chers 4 13 Voucher Correction We have provide Voucher correction option in our software under Accounts gt Settings Voucher correction Fresa XPress Accounts To All Vouchers Contra Voucher Credit Note settings PI auto A C Yalues Subledger Merging Charge Map voucher Match COA Master Exchange Rate Period Master Report Segment Master Voucher Correction Figure 4 13 1 Navigating to Voucher Correction The Voucher Correction List page shows a report on all posted voucher like invoice Receipt etc you can correct the voucher by click edit button in the List It will take you to entry screen Voucher Correction List VoucherType an FromDate 19 Aug 13 Ero Date 19 Sep 13 E status Posted Submit V Type RECEIPTVOUCHER RECEIPTVOUCHER INVOICE PAYMENTVOUCHER RECEIPTVOUCHER V No DOH RV 13 09 00100 DOH RV 13 09 00099 DOH NV 13 09 00434 DOH PV 13 09 00134 DOH RV 13 09 00098 Figure 4 13 2 Voucher Correction List www fresatechnologies com sales fresatechnologies com V Date 18 SEP 13 18 SEP 13 18 SEP 13 15 SEP 13 11 SEP 13 GL Datel 18 SEP 13 18 SEP 13 18 SEP 13 15 SEP 13 11 SEP 13 Status Posted Posted Posted Posted Posted Subledger THYSSENKRUPP INDUSTRIES amp SERV Currency Amount QAR 350 00 QAR 1 000 00 1 000 00 456 00 2 700 00 Local Amount 350 00 1 000 00 1 000 00 456
35. chnologies com TECHNOLOGIES 1 Fresa XPress Introduction Welcome to the Fresa XPress Fresa XPress is comprehensive and fully integrated freight management software capable of handling every aspect of the freight forwarding shipping logistics and transportation industries from initial sales lead customer service documentation through operations to cash receipts and management reporting Fresa XPress is highly scalable and bundled with modules enabling it to be easily configured to meet the specific needs of customer allowing customers to drive the software in a way that most suits their own requirements Fresa XPress is web based online software Where to find Help For Help and Support You can contact Fresa Technologies Phone 91 44 6900 0430 Email support fresatechnologies com The Fresa XPress User Manual is available to view or Download from the Fresa Technologies website www fresatechnologies com www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 2 Fresa Accounting System Introduction Accounts module contains accounts receivable accounts payable and general ledgers Invoices can be generated using the booking charges and counter person can accept the receipt against the invoices Payments can be made against the booking or supplier invoices How this Manual is organized This Manual is designed to be task oriented You can skip to any topic you need and g
36. d only after posting It s available in all Major Voucher Screens Milestone Record all the activities of the particular page like Purchase invoice generated Status change etc It s available in all Vouchers Report Purchase invoice report will be generated by clicking the Print button 4 8 Payment Request accounts A Payment Request also known as a request for payment is a nonstandard request by a department for approval of payment by the company for goods or services It is often used for purchases when an invoice is not provided To go to Payment Request Accounts Choose Accounts Payment Request Accounts Fresa APress Accounts Customer Semice All ouchers Contra Youcher Credit Note Dashboard Accounts Debit Note Invoice Journal oucher Local Purchase Order Payment Request Accounts Payment Voucher Figure 4 8 1 Navigating to Payment Request Accounts www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Payment Request can be generated from a job In payment request list page all payment request records will be displayed with the following columns Period R No V Date Status Currency Amount Local Amount and Narration In this page we have provided the option to create a payment request with a Create button Payment Request List ramon DEKAT forme 0 Jas Lo Pa GT too a Sb 1 15 Period Request No Date Status Paid To Currency Amount Local A
37. e Credit Note list page shows a report on all credit note records with the following columns Period V No V Date GL Date Status A C Name Subledger Category Book Currency Amount Local Amount Job No and Narration Credit Note List FromDate pt Apr 15 E ToDate 17 Sep 15 Status Subledger 5 TE Period V No V Date GL Date Status A C Name Subledger Category Book Currency Amount Local Amount August MAATCN15 08 00002 22 AUG 15 22 AUG 15 Posted Sundry ABC General INR 500 00 500 00 2015 Debtors SHIPPING Book GMBH Apri 2015 MAATCN 15 04 00001 21 APR 15 21 APR 15 Created Sundry Alankar General INR 10 000 00 10 000 00 Debtors Shipping Pvt Book Ltd Figure 4 4 2 Credit Note List Page To update any additional information in the existing voucher you can update by click edit button in the List It will take you to entry screen Credit Note Generation 1 Generate Credit Note from Invoice In this method you can issue credit note against invoice once we posted the invoice Credit Note button will appear on invoice screen Now you can generate credit note from invoice by click credit note button GL Date 19 AUG 13 Status Posted TECHNOLOGIES Figure 4 4 3 Generating Credit Note After generation credit note number will appear in invoice GL Date 19 AUG 13 Status Posted Credit Note DOH CN 13 08 00056 Figure 4 4 4 Credit Note Number Once you click credit note Number it will take
38. e Invoice Simple Invoice used for Project job Service Job In this report Vessel Voyage amp BL details not available ST Invoice invoice with Service Tax details FCY Invoice Foreign Currency invoice with shipment details Simple FCY Invoice Foreign Currency invoice without shipment details Other Options Against Advance Receipt If we already received some advance from customer using this option we can adjust that receipt with the invoice Select the voucher from the list and enter the amount to adjust the receipt Invoice No MAIN 5 08 00020 Date 04 AUG 16 Period August 2015 IS Book Invoice Book Category as COA Dry Sundry Debtors a Customer Winner Shipping Pvt Ltd Address No 7 Lingi Chetti street Narration TECHNOLOGIES Figure 4 3 13 Advance Adjustment Credit Note Generation from Invoice Credit note used for refund You send it to customer if you overbilled them you can do it from invoice itself by click credit note button available nearby voucher status GL Date 19 AUG 13 Status Posted Local Amount 18928 Figure 4 3 14 Credit Note Generation Credit note button will appear only voucher in posted status after generation credit note number will appear in invoice Once you click credit note Number it will take you to credit note screen for further process www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Generate Receipt
39. ecord all the activities of the particular page like Contra voucher generated Status change etc It s available in all Vouchers 4 12 Voucher Match We have provided option to match voucher in fresh XP To match the vouchers in Fresa XPress follow these steps To go to Voucher Match Accounts Voucher Match Fresa XPress Accounts Customer Service All Vouchers Put Ltd D Contra Voucher Credit Note Dashboard Accounts Purchase Invoice Receipt Voucher Reports Accounts Settings Subledger Merginc a voucher maten Figure 4 12 1 Navigating to Voucher Match The Voucher Match list page shows a report on all Voucher Match records with the following columns Period V No V Date Status Subledger Currency Amount etc If you need to update any additional information in the existing entry you can update by click edit button in the List It will take you to entry screen To create a new Voucher Match use the Create button Voucher Match List ot semen Actions create Search Report 1 9 Period V No V Date GL Date Status Subledger Currency Amount Local Amount Dr Amount Cr Amount September DOH VM 13 09 00009 04 SEP 13 04 SEP 13 Created Atlantic ocean Trading Co LLC QAR July DOH 13 07 00008 21 JUL 13 21 JUL 13 Posted QB Engineering QAR 0 00 0 00 2 200 00 2 200 00 July DOH 13 07 00007 21 JUL 13 21 JUL 13 Posted 3W Networks QAR 0 00 0 00 881 10 881 10 July DOH 13 07 00006 21 JUL 13 21 J
40. el great confidence Payment Request Accounts mologies com for all your require Payment Voucher Purchase Credit Note Purchase Invoice Be Receipt Youcher Reports Accounts Settings PI auto AC Values Subledger Merging Charge Map Voucher Match COA Master Figure 3 1 1 Navigating to COA Master www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES The COA List page shows a report on all Charts of accounts records with the following columns COA Name Group Subgroup Status and more If you need to update any additional information in existing entry you can update by click edit button in the List It will take you to entry screen for further process And also you can update or delete two or more COA in same time with using multiple update Delete option which is available in COA List Page To Create New COA use the Create button COA Master List Multiple Update Delete Name Group Subgroup Category Status Subledger Division Job Department Asset Note Partners Capital A C Liability Capital Account G L Active Capital work in progress Asset Fixed Asset Original Cost of GIL Active Fixed Asset Computers and Hardware Asset Fixed Asset Original Cost of Fixed Asset Computer Softwares Fixed Asset Original Cost of Fixed Asset Motor cars and vehicles Fixed Asset Original Cost of Fixed Asset Figure 3 1 2 COA Master List Once click create button it wil
41. erge One select subledger you need to include approved person name and Merge the subledger by click Merge button If you want add any note for Subledger Enter the details in Note column www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 5 Reports Accounts We can access reports in different ways in Fresa XP such as from the Report Accounts option on the accounts module Each report type has a sub menu with additional option 1 A P Accounts Payable Money which a company owes to vendors for products and services purchased on credit This item appears on the company s balance sheet as a current liability since the expectation is that the liability will be fulfilled in less than a year When accounts payable are paid off it represents a negative cash flow for the company A P Charge wise Details To view the vendor outstanding job charge wise A P FCY O S Details To view subledger wise outstanding with Voucher number amp ageing details in Foreign currency A P Job Cost Not Booked To view the job list which is cost not booked Segment wise A P Outstanding Details To view subledger wise outstanding with Voucher number amp ageing A P Outstanding Summary To view the consolidated outstanding of subledger A P O S Vendor wise To view the Vendor wise Outstanding with Voucher No amp Ageing A P Provisional Pending To view the job list which is cost not booked Subledger wise 2 A
42. et step by step procedures for all the accounting tasks performed in Fresa XPress You can also click on any word in the index to go to that topic This Manual is organized into the following Topics An overview of the accounting system and accounting setting such as home currency Financial Year and more How to use Chart of Accounts Accounts Receivable including working with invoices Credit Note Receiving payment etc Accounts payable including creating and purchase invoice payments and purchase credit note How to match vouchers voucher correction and to reconcile the bank account Reports include financial reports such as Profit and Loss Balance Sheet Trail Balance and also A P Outstanding A R Outstanding and more Additional topics include working with multicurrency Journal Entries and more www fresatechnologies com sales fresatechnologies com PP Fr eSA TECHNOLOGIES The following diagram illustrates the accounting processes and the financial reports included in Fresa XPress ACCOUNTING WORKFLOW DIAGRAM DEBIT NOTE RECEIPT VOUCHER A RREPORT v A R JOB NOT INVOICED v A R O S CUSTOMERWISE v A R OUTSTANDING DETAIL A R OUTSTANDING SUMMARY v A R PROVISIONAL PENDING SALES REGISTER z y A P A R COMBINED O S A P REPORT v A P JOB COST NOT BOOKED v A P OUTSTANDING DETAILS A P OUTSTANDING SUMMARY V A P PROVISIONAL PENDING OTHER
43. etc Reports Local purchase order report will be generated by clicking the Report button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 4 7 Purchase Invoice A commercial document or bill presented to a buyer by a seller or service provider for payment within a stated time frame that indicates what has been purchased in what amount and for what price A purchase invoice can be used to prove that something was bought and how much was paid for it To create Purchase Invoice in Fresa XPress follow these steps To go to invoice Choose Accounts Purchase Invoice Fresa APress Accounts All Vouchers Contra Youcher Credit Note Dashboard Accounts Debit Note iruate requireme Journal Voucher Local Purchase Order e aG Payment Request Accounts Payment Youcher Purchase Credit Note Purchase Invoice Figure 4 7 1 Navigating to Purchase Invoice In Purchase Invoice List page all purchase invoice records will be displayed with the following columns Period V No V Date GL Date Status A C Name Subledger Book Currency Amount Local Amount etc In this page we have provided the option to create a purchase invoice with a Create button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Purchase Invoice List From Date 19 Aug 15 ToDate 17 Sep 15 Status za Period V No V Date GL Date Status A C Name Vendor S L
44. from Invoice We can also generate receipt from invoice screen itself click the Generate Receipt button snow a moce Account etane status Updates Invoice Invoice No MAAINV 15 08 00021 Date 09 AUG 15 Period August 2015 a COA Dr Sundry Debtors lal Customer Active Star Cargo amp Shipping LLC o O Address 2102 Grosvenor Commercial Tower a Narration HAWB NIA MAWB 563537363 Dubai 4 Currency Ex Rate a FCY Amount Local Amount Job No MAAAEM 5105 01011 Remarks Password po Credit Note Generate Receipt gt Options Figure 4 3 15 Receipt Generation Generate Receipt button will appear only voucher in posted status After generation Receipt number will appear in invoice with link once you click on number it will take you to receipt screen for process 4 4 Credit Note A Credit Note is used to adjust amount made in an invoice which has already been processed and sent to a customer If you have already sent an invoice to a customer but now need to provide a credit for that invoice you would send them a Credit Note In Fresa XP You can Generate Credit Note by following two methods Generate Credit Note from Invoice Open Credit Note To go to Credit note Choose Menu Accounts Credit Note Fresa APress Accounts Customer Senice All Vouchers Prt Ltd I Contra Voucher Credit Note TECHNOLOGIES Figure 4 4 1 Navigating to Credit Note Th
45. ging Charge Map Voucher Match COA Master Exchange Rate Figure 3 3 1 Navigating to Exchange Rate The Exchange Rate List page shows a report on all records with the following columns Wef date Sale Rate Buy Rate Sample etc www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES If you need to update any additional information in existing entry you can update by click edit button in the List It will take you to entry screen To create new Exchange Rate use the Create button Exchange Rate w 1 1 15 Wef Date To Sell Rate Buy Rate Sample 30 JUN 13 100 QAR 100 00 OAR 07 JUN 13 100 AUD 12800 00 QAR 29 MAR 13 l 100 USD 364 00 QAR 17 MAR 13 i 100 JPY 5 00 QAR 17 MAR 13 8 100 EUR 485 00 QAR 3 3 2 Exchange Rate List Once click create button it will take you to entry screen The following columns are available to Create Exchange Rate from currency code To currency code Sales rate Buy rate Wef rate Note Currency Rate cy Clear Currency Converter J wr es Wef Date 30 JUN 13 Send money with ClearFX Using live mid market rates Convert From this currency To this currency gt ARN Afghan Afghani RI AFN Afghan Afghani a gt a Enter an amount More currencies More currencies 3 3 3 Creating Currency Rate www fresatechnologies com sales fresatechnologies com TECHNOLOGIES If you
46. great confidence Settings PI Auto A c values Charge Map COA Master Figure 3 2 1 Navigating to Charge Map www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES The Charge Map List page shows a report on all charges records with the following columns Report segment Charges Charge Description and Status If you need to update any additional information in existing entry you can update by click edit button in the List It will take you to entry screen To Map new charges use the Create button COA Charge Map List tie tte J Coat Report Segment Charge Description Sale COA Cost COA Initial Division Note Order By Tax Air Clearance EDI Charges EDI Charges Air Import Clearance Air Import Clearance Clearance Income Expenses Air Clearance Endorsement Charges Endorsement Charges Air Import Clearance Air Import Clearance Clearance Income Expenses Air Clearance EPC Charges EPC Charges Air Import Clearance Air Import Clearance Clearance Income Expenses 3 2 2 Charge Map List Once click create button it will take you to entry screen The following columns are available to map the charges Report segment Charge Sale COA and Cost COA Status and Note COA Charge Map Report Segment Air Clearance lal Charge EDI Charges a Charge Description EDI Charges Sale COA Air Import Clearance Income lal Cost COA Air Import Clearance Expenses a Division Clearance z I
47. ing entry you can update by click edit button in the list It will take you to entry screen To Merge New Subledger use the Create button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Subledger Merging List 1 13 Master From Name Master To Name Approved By Status Note Customer Master Gimax International SPA Drs Customer Master GIMAX International INSO test Created Customer Master ACTS Customer Master Advance Construction Technolog Smitha Approved Customer Master ADVANCED CONSTRUCTION TECHNOLOGY SERVICES Customer Master Advance Construction Technolog Smitha Approved Customer Master QB ENGINEERING 1 Customer Master QB Engineering Smitha Completed Customer Master AD Center Customer Master AAbunayyan Electric Corp Created Figure 4 15 2 Subledger Merging List Once click create button it will take you to entry screen The following columns are available to Merge two subledgers From Master To master Status Note Subledger Merging Entry From Master Customer Master i From ADVANCED CONSTRUCTION TECHNOLOGY S rs ADVANCED CONSTRUCTION TECHNOLOGY SERVICES To Master Customer Master To Advance Construction Technolog Active amp Advance Construction Technolog Status Approved Approved By Before Merging From name record status should be block Figure 4 15 3 Creating Subledger Merging You need to select from master to master and subledger which you are going to m
48. l take you to entry screen The following columns are available to Create COA COA Name Category COA Group Subgroup etc COA Master Save Code SA Name Salary Expenses Name in Local Language PA Status Active v Category COA Group Indirect Expenses Ics COA Subgroup Employee Related Expe a Notes Is Required Type Asset Liability Equity Income Expense 4 Subledger Division Job Department Asset ID Required Figure 3 1 3 Creating COA www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Enter the Required COA and map under related group And if we want to see this head in subledger wise reports then we need to tick the subledger here Now save the record 3 2 Charge Map This charge map used to map the charges under required Chart of account To Map charges in Fresa XPress follow these steps To go to Charge Map Choose Accounts Settings Charge Map Fresa XPress Accounts Customer Service Put Ltd Demo Branch Che All Vouchers Contra Youcher Credit Note Dashboard Accounts Debit Note Invoice Journal Voucher Local Purchase Order Payment Request Accounts Payment Voucher Purchase Credit Note Purchase Invoice Receipt Voucher Reports Accounts Subledger Merging voucher Match Software which has been develop requirement Dash board amp Track enu access restriction as well si explore and feel
49. lable in all Major Voucher Screens Against Subledger V No Narration V No Amount Narration Sundry Debtors ARABIAN ELECTRONICS CO DOHICN 13 10 00079 TEST ENTRY DOH INV 13 10 00527 4 000 00 Dr TEST ENTRY Figure 4 4 11 Status Update Milestone www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Record all the activities of the particular page like credit note generated change status etc and also you view the details of who create this credit note who approve this credit note etc Employee Description Created On Created By Followup Status Changed Posted 04 OCT 2013 19 28 VINOTH FRESATECHNOLOGIES COM Status Changed Approved 04 OCT 2013 19 27 VINOTH FRESATECHNOLOGIES COM Figure 4 4 12 Status Update Report Credit Note report will be generated by clicking the Report button Credit Hote CRH Ho MANION S 0400001 e 91 APR 15 21 APR 15 ES List of Reports Book 489509 o o or 489509 o o or gt Agent Credit Note With Letter Pad P1 gt Agent Credit Mote Without Letter Pad gt Credit Note Without Letter Pad gt FY Credit Mote With Letter Pad gt FOY Credit Mote Without Letter Pad Varisikam s Jyothi Bhopal Apartment Flat Mo 302 7 1 1975 Opp Country Club Near Railway Station Begumpet Address Hyderabad 500016 Figure 4 4 13 Credit Note Reports Now we can generate reguired reports from the list of report 4 5 Receipt
50. layed here Vouchers List To view all vouchers with the following status like Approved Created and Unspotted etc Profit amp Loss To view Income and Expense for graph wise www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Income Expense E Expense Income 32 753 890 HE Income Expense 22 532 791 Figure 4 14 1 Asset Liability To view Asset and Liability in graph Asset Liability Asset Liability GS Liability Asset 34 118 289 E Asset Liability 19 581 431 Figure 4 14 2 7 z Sg www fresatechnologies com sales fresatechnologies com J TECHNOLOGIES Profit amp Loss Account Summary To view the Income Expense and profit amount in graph 4 15 Subledger Merging We have provided option to merge two subledgers in Fresa XP To Merge Sub ledger in Fresa XPress follow these steps To go to Subledger Merging Choose Accounts Subledger Merging Fresa XPress Accounts Customer Service All Vouchers Contra Youcher Credit Note Dashboard Accounts Debit Note Receipt Voucher Reports 4ccounts Settings Subledger Merging Figure 4 15 1 Navigating to Subledger Merging The sub ledger merging List page shows a report on all sub ledger merge records with the following columns Master From Name To Name Approved by and Status If you need to update any additional information in exist
51. le in all Vouchers Once completed you need to approve amp post the voucher GL Date 46 SEP 75 Created Mew Status Change status Select Approved Cancelled Created Posted Rejected Unposted Verified Figure 4 1 5 Change of Status Show All Journal Voucher Account Details Status Updates Save Journal Voucher www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES Status Update To check the voucher status with follow up date It s available in all Vouchers Milestone Record all the activities of the particular page like Journal voucher generated Status change etc It s available in all Vouchers Report Journal Voucher will be generated by clicking the Print button Reports Letter Pad Figure 4 1 6 Change of Status And also given option to copy or Reversal the vouchers in journal voucher Once approve the voucher it will appear on screen Journal Voucher Voucher No MANU 5109100004 Hook GENERAL BOOK Narration Opening Balance entry a Other Copy Reversal Figure 4 1 7 Change of Status Once click on this button below screen will open Here we can select the required Details and Copy or reverse the voucher www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Copy Reversal Voucher Voucher Date 16 96 16 EM on oate re cer r6 Figure 4 1 8 Change of Status 4 2 Debit Note T
52. mount Job No V No Not Over Cheque A August DOH PR 13 08 00321 20 AUG 13 Created ACON RENT A QAR 6 000 00 6 000 00 DOH SE 13 08 01044 DOH PV 13 08 00115 July DOH PR 13 07 00313 27 JUL 13 Created AAF SAUDI 330 400 00 330 400 00 DOH SIL 13 07 01060 DOH PV 13 07 00104 ARABIA LTD Figure 4 8 2 Payment Request List If you need to update any additional information in existing Payment request you can update by click edit button in List It will take you to entry screen gt Reports i ae Payment Request Payment Request No Date 30 AUG 13 Period August a GL Date 30 AUG 13 Status Created Payment Terms Cash Required On 31 Aug 13 Payable To Po Currency Ex Rate Amount 50000 Local Amount 50000 Figure 4 8 3 Creating Payment Request Accounts Once complete changes you need to approved the voucher GL Date 40 JUL 13 Status Created New Status Select Change Status Select Narration Created Approved ocal Amount Verified Cancelled Figure 4 8 4 Voucher Status www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Purchase Invoice Generation from Payment Request We can generate purchase invoice from payment request by select invoice number amp date from generate purchase invoice option provided in Payment request v Generate Purchase Invoice Figure 4 8 5 Generate Purchase Invoice This option will appear only voucher on Appr
53. need to view currency name for particular country you can download list by click the Download currency master button available in Exchange rate screen And also Currency converter Available in Screen 3 4 Period Master To Create Period Master in Fresa XPress follow these steps To go to Period Master Choose Accounts Settings Period Master Fresa APress Accounts Customer Senice All Vouchers Pyt Ltd Demo Branch Che Credit Note Dashboard Accounts Debit Note software which has been develop requirement Dash board amp Track Invoice Journal Youcher enu access restriction as well si Local Purchase Order explore and feel great confidence Payment Reguest Accounts nologies com for all your requirem Payment Youcher Purchase Credit Note Purchase Invoice aa Receipt Youcher Reports Accounts l Saa l Auto 4 C Walues Subledger Merging Charge Map voucher Match COA Master Exchange Rate a7 Period Master Figure 3 4 1 Navigating to Period Master www fresatechnologies com sales fresatechnologies com 3 TECHNOLOGIES The Period Master List page shows a report on all records with the following columns Period Name From Valid Date To Valid Date Grace Period etc If you need to update any additional information in existing entry you can update by click edit button in the List It will take you to entry screen To create new Period Ma
54. nitial Currency Code Currency Restriction Required Order By C in 4 Map For This segment Map For All Segment 3 2 3 Mapping COA Charge Report Segment Choose Report Segment from list which you want to map for particular charge Charge Select charge from list which you created in charge master Charge Description Enter description about Charge www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Sales COA Select COA from list which you want to map for the particular segment COA should be related to Income Cost COA Select COA from list which you want to map for the particular segment and COA should be related to expense Note If you select Air import clearance income in Sale COA you need to select Air import clearance expense in Cost COA Division You need to select division related to charges Once Update this details click the save button to save the details And also following Option available in Charge map screen 1 Map for this segment If you click this button system automatically mapped the selected charge for selected Segment Ex If you selected air clearance in report segment column charge will mapped to that segment 2 Map for all segment If you click this button system automatically mapped the charge for all Segment If you click multiple update button available in COA charge map list you will get below screen This option used
55. o create Debit Note Fresa XPress follow these steps A debit note is raised by the seller for non job activities To go to Debit Note choose Accounts Debit Note Fresa APress Accounts Customer Service Documentation All Vouchers Pyt Ltd Demo Y Branch Contra Voucher Credit Note Dashboard Accounts Debit Note software which has been de requirement Dash board amp Invoice Figure 4 2 1 Navigating to Debit Note In the below list page all Debit note records will be displayed with the following columns Period V No V Date GL Date Status A c Name Subledger Book Currency Amount and Local Amount If you need to update any additional information in the particular debit note you can update by click edit button in the List It will take you to entry screen To create a new debit note use the Create button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Debit Note List From Date 17 Aug 15 E ToDate 16 Sep 15 ES status Rows 15 Y Period V No V Date GL Date Status A C Name Subledger Book Currency Amount Local Amount cD September 2015 MAAIDN 15 09 00002 16 SEP 15 16 SEP 15 Created Sundry Debtors Satguru Air and logistics Debitnote Book INR 86 534 00 86 534 00 GD september 2015 MAVDNI15 09 00001 15 SEP 15 15 SEP 15 Created Sundry Debtors Winner Shipping PvtLtd Debitnote Book USD 5 000 00 320 000 00 Figure 4 2 2 Debit Note List Once click create b
56. oved status after generation Purchase invoice number will appear in screen once you click Voucher number it will take you to Purchase invoice screen for further process Payment voucher Generation from Invoice We can generate payment voucher from payment request by click Generate payment button appear in entry screen v Generate Payment Generate Payment Figure 4 8 6 Generate Payment This option will appear only voucher on Approved status after generation Payment voucher number will appear in screen once you click number it will take you to Payment voucher screen for further process Accounts Details In the Accounts detail page all charges will be display You can update or delete charges with using of following option www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Account Details Ada Dr Amount Cr Amount Dr Cr Subledger Pending Charges 4 Figure 4 8 7 Account Details Subledger Pending Charges If you need to add some extra charges to this same payment request means by clicking Subledger Pending Charges button you can add the required charges to this same Payment request Multiple Update Delete Used to update or delete multiple records in same time Its available in all Vouchers Status Update To check the status with follow up date It s available in all Vouchers Milestone Record all the activities of the particular page like Payment request
57. page we have provided the option to create a Journal Voucher Journal Voucher List From Date o1 sep 15 ToDate 16 3ep 15 Status 1 2 Y No Date Status GL Date Period Book Category Dr Local Amount Cr Local Amount Narration MAAJWA SIO9 00004 16 SEP 15 Approved 16 SEP 15 September 2015 General Book General 60 000 00 60 000 00 Opening Balance entry ad MAWJIWAI5S 09 00003 16 SEP 15 Approved 16 SEP 15 September 2015 General Book General 15 000 00 15 000 00 Salary Provision entry se Figure 4 1 2 Journal Voucher List www fresatechnologies com sales fresatechnologies com TECHNOLOGIES The following columns are available to create a Journal Voucher Voucher Number Date Period GL Date Book Category Status and Narration Once update save the voucher with Save button stow ai Jounal voucher Account Deiane sratus Unie Ea Journal Voucher Voucher No MAAUV 14 02 00007 Date 02 FEB 14 Period February 6 GL Date 92 FEB 14 Status Created Book GENERAL BOOK Category General General General aj New Status Select Change Status Figure 4 1 3 Creating Journal Voucher Accounts Details Account Details ada Dr Amount 60 000 00 Cr Amount 60 000 00 Dr Cr 0 00 Figure 4 1 4 Account Details Using add button we can enter required details both debit and credit Multiple Update Delete Used to update or delete multiple records in same time It s availab
58. pe Email To Bcc Subject Status Body Internal Note Followup Required Followup Note Figure 4 3 9 Status Update Against To view the against entry voucher of this invoice such as receipt voucher credit note it will be displayed only after posting It s available in all Major Voucher Screens Subledger V No Narration V No Amount Narration Sundry Debtors ARAB CONTRACTORS DOH INV 13 09 00443 DOHICN 13 09 00074 500 00 Cr 1 1 4 Figure 4 3 10 Status Update Milestone Record all the activities of the particular page like invoice generated Status change and also you view the details of who create this invoice who s approved this invoice etc Description Created On Created By Simple FCY Invoice Generated 20 SEP 2013 19 52 ARUL FRESATECHNOLOGIES COM Simple FCY Invoice Generated 20 SEP 2013 19 36 BARANI FRESATECHNOLOGIES COM FCY Invoice Generated 20 SEP 2013 19 36 BARANI FRESATECHNOLOGIES COM TECHNOLOGIES Figure 4 3 11 Milestone Invoice Report Invoice report will be generated by clicking the Print button Following report available in invoice G Reports Letter Pad No Options Commodiy Y Ex Rate No v Order By Default Shipment Invoice Simple Invoice Simple FCY Invoice Agent Invoice Figure 4 3 12 Invoice Report Shipment Invoice Invoice that includes all shipment details like shipper name consignee name BL No Vessel voyage etc Simpl
59. ransportation 147 000 00 Selected Charges Total O S Ho Description Ho of Unit Unit PP CC Sale Unit Currency FCY Amount Ex Rate Local Amount ODr Cr_ Bill To Service Tax 40 ADDITIONAL PICK UP CHARGES 3 5 ICBM Prepaid 600 INR 2100 1 2 100 00 Cr RMK LOGISTICS 50 Agency Fee 3 5 ICBM Prepaid 700 INR 2450 1 2 450 00 Cr RMK LOGISTICS 1 2 Figure 4 3 3 Generate Invoice from Job Here you can select required Date Currency Exchange rate and tick the required charges and click Generate invoice button After Generate invoice Invoice details will appear in the Voucher list If you want to view or edit invoice click on the invoice no which is appear in the voucher list It will take you to Invoice entry page The Invoice has five tabs On the first tab Invoice enter the customer detail On the second tab Accounts detail enter the charge details The status updates tab used for follow up details Against used for View the against entry of particular credit note using Documents tab we can attach the required document amp Mile stone used for keep track of record like Who created this voucher amp who has approved voucher etc Show All Invoice Account Detaite Status Updates Documents Milestone Ka Invoice No MAA INV 15 08 00021 Date 09 AUG 15 Period August 2015 Is GL Date 09 4UG 15 Status Created Book csr i New status Change status COA Dr Sundry De
60. rrency Ex Rate Amount 50000 Local Amount 50000 Payment Terms Figure 4 6 3 Creating Local Purchase Order We can generate Purchase invoice amp Payment Voucher from LPO by clicking the option available in LPO entry screen Account Details In the Accounts detail page all charges will be display You can update or delete charges with using of following option www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Account Details Ada Dr Amount Cr Amount Dr Cr subiedger Pending Charges Multiple Update Delete 4 Figure 4 6 4 Account Details Subledger Pending Charges If you need to add some extra charges to this invoice means by clicking Subledger Pending Charges button you can add the required charges to this same invoice Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers Once complete you need to change the status approved and then posted GL Date 19 AUG 13 Status Approved New Status Change Status Approved Cancelled Created Rejected Unposted Verified Figure 4 6 5 Status Update Note Any of the voucher will reflects in accounts ledger only after posting and after posting you can t do anything in that particular voucher Status Update To check the status with follow up date Milestone Record all the activities of the particular page like invoice generated change status
61. ry is a transaction involving transfer of cash between one Cash A c to Another and one Cash A c to another Bank A c e Cash account to Cash account e Cash account to Bank account e Bank account to Cash account e Bank account to Bank account To go to contra voucher Choose Accounts Contra Voucher Fresa XPress Accounts Customer Service All Vouchers Credit Note Dashboard Accounts Debit Note Invoice Journal Voucher Local Purchase Order explore Figure 4 11 1 Navigating to Contra Voucher The Contra voucher list page shows a report on all contra voucher records with the following columns Period V No V Date Status Category and Amount etc If you need to update any additional information in the particular voucher you can update by click edit button in the List It will take you to entry screen To create a new Contra voucher use the Create button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Contra Voucher List From Date 9 Aug 15 E To Date Status me Period V No V Date GL Date Status Category Book Dr Local Amount Cr Local Amount 2 September 2015 MAACW15 09 00002 10 SEP 15 10 SEP 15 Created General Contra Book 10 000 00 10 000 00 September 2015 MAAICVI15 09 00001 10 SEP 15 10 SEP 15 Created General Contra Book 20 000 00 20 000 00 Figure 4 11 2 Contra Voucher List Page Once click create button it will take you to entry screen The Contra voucher
62. s Note Any of the voucher will reflects in accounts ledger only after changing the status as posted Once posted the vouchers you can t do anything in that particular voucher Report www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Receipt Note report will be generated by clicking the Report button Show All Receipt Voucher Account Details Status Updates Save Sse Er 4 erp fresaxpress com 001 fapex fresaxp f p 201 16 1456961 Voucher Mat Mawpvwassonooo0g fp List of Reports o gt FOY Receipt With Letter Pad Type Onine PDC LJ 9 gt PCY Receipt Without Letter Pad gt Receipt With Letter Pad Cheque Ref No 456593 Ci gt Receipt Without Letter Pad COA Dr Bank Control Ac Figure 4 5 7 Receipt Reports Now we can generate reguired reports from the list of report 4 6 Local Purchase order To create Local Purchase Order in Fresa XPress follow these steps A Local Purchase Order LPO is a commercial document issued by a buyer to a seller indicating the products guantities and agreed prices for products or services that the seller will provide to the buyer within the national or local boundaries To go to Local Purchase Order Accounts Local Purchase Order Fresa XPress Accounts Customer Semice All Vouchers Contra Voucher Credit Note Dashboard Accounts Debit Note Invoice Journal Youcher Local Purchase
63. ster use the Create button Period Master List Code Name From Valid Date To Valid Date Grace Period Current Period JV No Length Seperator Status Period Flag 200801A Opening 01 JAN 08 31 DEC 12 600 N 514 Active balance 201301A January 01 JAN 13 31 JAN 13 201302A February 01 FEB 13 28 FEB 13 201303A March 01 MAR 13 31 MAR 13 201304A April 01 APR 13 30 APR 13 Figure 3 4 2 Period Master List Once click create button it will take you to entry screen The following columns are available to Create Period Master Period Name From Date To Date Grace Period and Note From Date 94 JAN 08 To Date 34 Dec 12 Current Period Grace Period No of days Start with JV No fd Status Active Zz Figure 3 4 3 Creating Period Master Grace Period It is used to create back date vouchers www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 3 5 Report Segment Master To Create Report Segment Master in Fresa XPress follow these steps To go to Report Segment Master Choose Accounts Settings Report Segment Master Fresa XPress Accounts Customer Service All Vouchers Fyt Ltd Demo Y Branch Che Contra Voucher Credit Note Dashboard Accounts Debit Note software which has been develop requirement Dash board amp Track Invoice Journal Voucher enu access restriction as well si Local Purchase Order explore and feel great confidence Payment Request Accoun
64. te Delete button on the Accounts Details screen You can Add update or delete using the following option add Dr Amount 10 000 00 Cr Amount 0 00 Dr Cr 10 000 00 Exchange GainLoss Round off FCY Dr Local Cr Local Report Hon S No A C Hame Subledger Amount Amount Amount Narration Segment Job Ho Charges Sale Cost Taxable Taxable 10 Airlmport INR 10 000 00 Airline Handling Air Import MAAVAL1 5 04 01002 Airline Handling Sale 10 000 00 Income 10000x1 Charges Charges 10 000 00 10 000 00 0 00 Figure 4 4 6 Account Details List 1 Add Click the add button you will get following screen for add charges account eta Eta Gt e S No 10 Narration Dr Cr Cree Currency ExRate 1 FCY Amount Oooo Local Amount Dr Cr Note COA IS Category Subledger Division Department Asset Job Subledger Department Asset Division Job No Subjob Figure 4 4 7 Creating Account Details S No System generates Serial no automatically www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Narration Narration details will appear automatically what you have entered in entry screen If you want to change that narration you can enter new narration details COA Choose COA from list whatever you want Follow the same to enter other details which explained in entry screen To enter more charges you can choose Save amp New option otherwise click the Save button to save
65. tember E GL Date Status Created Book PURCHASE BOOK a Category General a COA Dr Sundry Creditors ies Subledger Dr AAF SAUDI ARABIA LTD lal Currency Ex Rate FCY Amount Local Amount PO Note Figure 4 10 3 Creating Purchase Credit Note In the Accounts detail page we have provided option to add charges amp also you can update or delete charges with using of following option Account Details Ada Dr Amount Cr Amount Dr Cr Subledger Pending Charges Multiple Update Delete 4 Figure 4 10 4 Account Details Subledger Pending Charges If you need to add some extra charges for the same party means by clicking Subledger Pending Charges button you can add the required charges Multiple Update Delete Used to update or delete multiple records in same time It s available in all Vouchers Status Update To check the status with follow up date Against To view the against entry voucher of this invoice such as receipt voucher Invoice it will be displayed only after posting It s available in all Major Voucher Screens Milestone Record all the activities of the particular page like credit note generated change Status etc Report Receipt report will be generated by clicking the Reports button www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 4 11 Contra Voucher To create Contra Voucher in Fresa XPress follow these steps Contra Voucher ent
66. the charge 2 Subledger Pending Charges If you need to add some extra charges for the same party to this same voucher means by clicking Subledger Pending Charges button you can add the required charges to this Same voucher Once click this option you will get below screen coa Sundry Debtors KI Subledger HAMOORCOMPUTERSLLC Sale Cost Pending Charges row s 1 10 of 21 Next gt FCY Local Local Job No Description PP ICC Currency Amount Amount Sale iCost User Amount Amount DXB AE 13 11 01007 Air Way Bill Charges Prepaid 250 00 250 00 Sale DXBYAE 13 11 01007 Agency Fee Prepaid 5 150 00 150 00 Sale DXB AE 13 11 01007 Customs Duty Prepaid 1 250 00 250 00 Sale DXB AE 13 11 01007 AIR Freight Charges Prepaid 150 00 150 00 Sale Figure 4 4 8 Subledger Pending Charges 3 Multiple Update Delete This option id used to update or delete multiple records at the same time It s available in all Vouchers Whatever charges you enter in this voucher which will display here you can update or delete charges here Multiple Update Delete Subledger Currency Ex Rate FCY Amount Narration Cash collection A c 20 HSBC BANK Euro 1 Figure 4 4 9 Multiple update Delete Status Update S No Date 42 SEP 13 Note Type TECHNOLOGIES Figure 4 4 10 Status Update Against To view against voucher of this Credit Note such as invoice It will be displayed only after posting It s avai
67. ts Payment Youcher Purchase Credit Note l Purchase Invoice Receipt Voucher Reports Accounts Settings h Auto 4 C Values Subledger Merging Charge Map Voucher Match COA Master Exchange Fate Period Master Report Segment Master Figure 3 5 1 Navigating to Report Segment Master www fresatechnologies com sales fresatechnologies com TECHNOLOGIES The Report Segment Master List page shows a report on all records with the following columns Report Segment Name Segment Value Reset Value etc If you need to update any additional information in existing entry you can update by click edit button in the List It will take you to entry screen To create new Report Segment Master use the Create button Report Segment Master List Options 1 15 Code Name Report Segment Flag Reset Value Seperator Company Flag Branch Flag Start With Job No Start With Booking No Start With Quote N Air AC Yearwise N Y 1001 4001 Clearance Air Export Yearwise Yearwise Air Import Yearwise Yearwise Figure 3 5 2 Report Segment Master List Once click create button it will take you to entry screen The following columns are available to Create Report Segment Master Reset value company flag Report segment flag Booking No flag Note Na Code AC Name Air Clearance Program Name N A Reset Value Yearwise CompanyFlag No Branch Flag Yes wil Month Flag Report
68. utton it will take you to entry screen The Debit Note has five tabs On the first tab Debit Note enter details of transaction details On the second tab Accounts detail enter charge details The status updates tab used for follow up details Against used for View the against entry of particular Debit note amp Mile stone used for keep track of record like Who created this voucher amp who has approved the voucher The following columns are available to create a debit note Debit Note Number Date Period GL Date Book Category Status COA Subledger Amount Local amount and Narration Once update save the voucher with Save button Stow Donen Assunta Sus ats Debit Note Debit Note No MAA DN 15 09 00001 Date 15 SEP 15 Period September 2015 lal GL Date 15 SEP 15 Status Created Book DEBITNOTE BOOK Y category lw New Status Change Status No 22 Alwarpet COA Sundry Debtors A Subledger Winner Shipping Pvt Ltd Address Currency Ex Rate Amount Local Amount 320000 Narration Debit Note is applicable for non job related accounting activities Figure 4 2 3 Creating Debit Note Account Details After save the voucher Add and update button will appear on the screen You can add or delete charges using this option In this list page all created charges list will be displayed here www fresatechnologies com sales fresatechnologies com TECHNOLO
69. voucher Status Update To check the status with follow up date It s available in all Vouchers Status Update S No Note Type Email To Cc Bcc Subject Status Body Internal Note Followup Reguired Followup Note Figure 4 3 8 Status Update www fresatechnologies com sales fresatechnologies com TECHNOLOGIES Against To view the against entry voucher of this invoice such as receipt voucher credit note it will be displayed only after posting It s available in all Major Voucher Screens Milestone Record all the activities of the particular page like invoice generated change Status etc It s available in all Vouchers Description Created On Created By Status Changed Posted 10 SEP 2013 16 41 REKA FRESATECHNOLOGIES COM Status Changed Approved 10 SEP 2013 16 40 REKA FRESATECHNOLOGIES COM Figure 4 3 9 Mile Stone Report Debit Note report will be generated by clicking the Print button Following report available in Debit Note Reports Letter Pad Print Local Currency Debit Note FCY Debit Note Foreign Currency Debit Note 4 3 Invoice A Invoice is a bill that you send to your customers against which the customer processes the payment Invoice is an accounting transaction On submission of Invoice the system updates the receivable and books income against a Customer Account To create Invoice in Fresa XPress follow these steps www fresatechnologies com
70. ween the bank balance Shown in an organization s bank statement as supplied by the bank and the corresponding amount shown in the organization s own accounting records at a particular point in time We have provided parameter to view A C type wise and sub ledger wise report 6 Bank Statement To view the Bank statement A C type wise sub ledger wise report and also we can view amp download periodic report from system General accounts 1 Balance Sheet Balance Sheet is a statement of the assets liabilities detailing the balance of income and expenditure over the preceding period A periodic summary of balance sheet is viewed with Division commencement and concluding dates given as a parameter Reports will Show with details like Name COA Type Group Subgroup Opening Balance Ledger Amount and Closing Balance www fresatechnologies com sales fresatechnologies com TECHNOLOGIES 2 General Ledger Statement The General Ledger Statement lists all financial accounting transactions The report shows the debits and credits to each G L account The balances that appear on the other Financial Statements G L Statements reflect the entries that post to the general ledger PDC Report Post Dated Cheque Report Register We have provided option to view full accounts details of the particular customer using parameter provided in register A c type Voucher type Sub ledger Service Tax Report To view the report of
71. you to credit note screen for further process 2 Open Credit Note You can create Credit Note by click create button which is available in the Credit Note List Once click this button it will take you to entry page for further Process Once click create button it will take you to entry screen The Credit Note has five tabs On the first tab Credit Note enter the transaction details On the second tab Accounts detail enter charge details The status updates tab used for follow up details Against used for View the against entry of particular credit note amp Mile stone used for keep track of record like Who created this voucher amp who has approved voucher etc Following columns are available to create credit note CRN Number Date Period GL Date Book Category Status COA Subledger Address and Narration and save it with Save button show att Credit ote Account Detaiis status Updates Documents Milestone ES ia Credit Note CRN No MAACNA 5 04 00001 Date p1 APR 15 le Period April 2015 lal GL Date 21 APR 15 EH Status Created Book 489509 v Category a New Status Change Status COA Cr Sundry Debtors a Subledger Alankar Shipping Pvt Ltd O O YamsiRam s Jyothi Bhopal Apartment Flat No 302 7 1 19 5 Opp Country Club Near Railway Station Begumpet Imaasainsinajoto02 7 _ Address Hyderabad 500016 Narration MAAAIM 5 04 01002 Job No MAAAI 15 04 01002 0 l

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