manual and the Personal Backup 2
Contents
1. Applications Aliases Invisible items Trash O All files whose creator is ttxt 3 All folders whose name is Temporary A All files and folders whose name contains invoice y Archived Promotions Hard Disk 510 Marketing Folder Archives OD Advertising budget Hard Disk 510 Marketing Folder Budgets The window displays information about the items which will not be backed up You can select the items you do not wish to back up as follows If you do not wish to back up any application contained in the source folder check the Applications box Do the same for aliases invisible items or items located in the Trash If you do not wish to back up speci c les or folders click the Add button A directory dialog box will appear Locate the item you do not wish to back up and click the Select button to add the item to the list If you do not wish to back up items which correspond to a certain criteria click the Filter button De ne your criteria in the different pop up menus and enter the relevant text in the text eld If you do not want to back up les of a speci ctype or creator 13 Personal Backup Backup EXECUTION OPTIONS 14 you can click the Same As button and selecta le corresponding with the type or creator With the following options you can set up an automatic backup BACK UP AT SHUTDOWN If you select this option Personal Backup 2 runs the script at each computer shut2. USER S MANUAL Personal Backup Personal Backup 2 for Macintosh 2001 2002 Intego Inc All Rights Reserved Intego Inc www intego com T his manual was written for use with Personal Backup 2 software for M acintosh T his manual and the Personal Backup 2 software described in it are copyrighted with all rights reserved T his manual and the Personal Backup 2 software may not be copied except as otherwise provided in your software license or as expressly permitted in writing by Intego Inc T he Software is owned by Intego and its suppliers and its structure organization and code are the valuable trade secrets of Intego and its suppliers T he Software is protected by U nited States Copyright Law and International Treaty provisions Personal Backup Introduction INTRODUCTION Welcome to Personal Backup 2 We hope this software will give you complete satisfaction Did you return your registration card or register on line If not please do so now It is the only way for us to inform you about product upgrades and other important information Thank you If you experience any dif culty or would like to offer some suggestions please feel free to contact us You may also contact the customer support department of our local distributor WHAT CAN PERSONAL BACKUP 2 DO FOR YOU Personal Backup 2 lets you back up and synchronize data quickly to and from hard disks AppleShare volumes removable media or any other mountabl
3. Personal Backup Synchronization synchronize and to keep the item where it is located select this option or its corresponding icon Synchronize the item If you prefer to synchronize the item select this option or its corresponding icon es Keep the item do not synchronize If you prefer not to 29 Personal Backup List of scripts LIST OF SCRIPTS As soon as you have con gured a script it appears in the main window of Personal Backup 2 Personal Backup Ej Show menu v 20 p2 2001 2002 Intego Inc gt j Files w 27 02 02 9 18 gt i Projects w 2702 02 3 31 gt Y Files w Mever Mew Eniti Duplicate Remove l Bone up gt Backup Log file 2 Synchronization Personal Backup 2 displays a symbol on the right side of the window indicating whether or not the script was executed properly Next to the symbol are indicated the date and time of the last execution NOTIFICATIONS FROM PERSONAL BACKUP 2 Personal Backup 2 informs you of the execution of each script by displaying an icon on the right of each script f A checkmark icon means that the script was run properly An exclamation mark icon indicates that Personal Backup 2 gt encountered a problem during the last backup or synchronization and that the script did not run properly In this case we recommend you consult the log le solve the irregularity and run the script manually 30 P
4. Click this button if you want Personal Backup 2 to connect automatically to the server each time the synchronization starts A dialog box appears allowing you to type in the name and password for the server you want to connect with when performing the script EF a Automatic connection to this volume as Connection AppleTalk passwort O Each time the synchronization starts Personal Backup 2 automatically connects to the server without interrupting your work As soon as the synchronization ends the volume is automatically unmounted 21 Personal Backup Synchronization 22 e EXCEPTIONS Personal Backup 2 allows you to select the les and folders which you do not wish to synchronize The following window appears when you click the Exceptions button Do not process the following items Applications LJ Aliases ef Invisible items 4 Trash O All files whose creator is ttxt 3 All folders whose name is Temporary PS All files and folders whose name contains invoice y Archived Promotions Hard Disk 310 Marketing Folder Archives OD Advertising budget Hard Disk 510 Marketing Folder Budgets Filter Remove The window displays information about the items which will not be synchronized You can select the items you do not wish to synchronize as follows If you do not wish to synchronize the applications check the Applications box Do the same for aliases invisible items or items
5. OVC FI dal ia 40 Personal Backup Installation INSTALLATION Personal Backup 2 requires a Macintosh equipped with System 8 1 or later two megabytes of RAM and a hard disk INSTALLING PERSONAL BACKUP 2 Please follow these steps to install Personal Backup 2 1 Double click the application Personal Backup 2 Installer 2 A dialog box opens Click Continue 3 In the next dialog click Install This installs the le Personal Backup 2 in the Control Panels folder and the le Personal Backup 2 Helper in the Preferences folder inside the System Folder on your start up disk 4 In the dialog box which appears click Restart After restarting the Macintosh a dialog box appears asking you to personalize your copy of Personal Backup 2 5 Type your name the name of your company if any and the serial number which you received with Personal Backup 2 6 Click OK Note IMPORTANT NOTE for users of Personal Backup 1 2 4 e Automatic volume mounting during backup is not 100 reliable with Personal Backup 1 2 4 under Mac OS 9 e Backup scripts de ned with Personal Backup 1 2 4 must be updated for use with Personal Backup 2 because additional server information must be saved under Mac OS 9 than what Personal Backup Installation was necessary with earlier versions of Mac OS After installing Personal Backup 2 you should edit each script verify the source and destination and close the con guration dialog bo
6. located in the Trash If you do not wish to synchronize speci c les or folders click the Add button A directory dialog box will appear Locate the item you do not wish to synchronize and click the Select button to add the item to the list If you do not wish to synchronize items which correspond to a certain criteria click the Filter button De ne your criteria in the different pop up menus and enter the relevant text in the text eld If you do not want to synchronize les of a speci c type or creator you can click the Same As button and select a le corresponding with the type or creator EXECUTION OPTIONS Personal Backup Synchronization With the following options you can set up an automatic synchronization Synchronize at shutdown If you select this option Personal Backup 2 runs the script at each computer shutdown The synchronization starts as soon as you select the Shutdown command The Macintosh shuts down once the synchronization is nished Synchronize at Choose this option to specify a day and time for your synchronization for example each workday at noon Select the time by clicking the up or down arrow and the day s by checking the square button s This kind of synchronization runs in the background and will not interfere with your work on the computer During the synchronization an icon ashes over the Apple menu icon If Personal Backup z encounters an irregularity it will inform you with a d
7. of the synchronization Do not synchronize these files If you prefer to keep both versions ofthe le select the icon or choose its corresponding option Copy and rename files If you wish to synchronize both les and wish to keep the original versions on both sides choose the option Copy and rename the les or select its corresponding icon Personal Backup 2 will rst copy each le to the other side without synchronizing them A new le will appear on both sides named after the original le but with a suf x Then the two les will be synchronized Add the file to the exceptions list The last option proposes not to synchronize the les and to add them to the exceptions list This implies they will never by synchronized Item deleted on one side If since the last synchronization an item has been deleted on one side only Personal Backup 2 will display a dialog box with the name and location of the remaining item and will propose to delete the item by default Important If you add an item on one side of the synchronization and this item has been backed up previously Personal Backup 2 will not consider this item as new but as an item whose corresponding item has been deleted Hence Personal Backup 2 proposes to delete the item by default Be sure to use the synchronization option instead Remove the item Personal Backup 2 proposes by default to delete this type of item so that both sides of the synchronization remain identical
8. AC TAC AD TAD ACCA RC AD TAD AACA ACAD AD ADAG RD AD TAD ACACIA AC DAD TAD TAD AACA DAD TAD AACA AC AD DAD AG AC ACA AC DAD DA Backup from Files to Backup on 27 02 02 at 9 14 17 Backup interrupted Backup finished at 9 13 36 TAC TAC AC TAD AC AC IRC OAC AC OAD AC TAC TAD OAC RC TAC AC OAD ACA AD OAC TAD AAC OAD AC RC TAC A OAD AC AC TAD OAC AC AAC AACA ACA A OAC CO Backup from Files to Files on 27 0202 at 9 18 21 Backup finished at 9 18 37 E ACAD AD ADAG RD DAD TAD ACACIA DAD TAD TAC CACC AD AD TAD AACA AC AD TAD AC AC AC AC A DAD DA Synchronization between Projects and Projects Y on 27 02 02 at 3 25 25 Synchronization finished at 9 23 23 e Clear This button lets you clear the log le to prevent overstorage e Save as This option lets you save the log le under a different name before clearing it The le is created in a text format You can also access and print the log le in the Personal Backup 2 folder located in the System Folder 32 Personal Backup Keystroke Recorder KEYSTROKE RECORDER The Keystroke Recorder function creates a le per day in which it stores everything you type It prevents loss of data even when a nasty system error destroys your open les All typed data can be recovered by a copy and paste from a text le A special option allows you to protect the recorded le by encryption Personal Backup Personal a About la ICAL p rO Le Show menu i i
9. Type in a password and click OK A new dialog box appears inviting you to con rm the password 3 Retype the password and click OK From this point on Keystroke Recorder will encrypt all the les it creates including the current le Previously created les will not be encrypted 36 Personal Backup Keystroke Recorder Note The Start button will immediately change into a Stop button If you want to disable the encrypt function click the Stop button and enter your password MODIFYING A PASSWORD To modify the password proceed as follows Click the Password button Type the current password and click OK Enter a new password and click OK Retype the new password and click OK A QU N me Important Use the old password to decrypt all les created before the password was changed ACCESSING FILES CONTAINING YOUR DATA e Toaccessa le which has not been encrypted by Keystroke Recorder 1 Open the Keystroke Recorder f folder located in the System Folder 2 Double click the file you wish to open e Toaccessa le which has been encrypted by Keystroke Recorder 1 Click the Decrypt button A list with all encrypted Keystroke Recorder les appears 37 Personal Backup Keystroke Recorder List of encrypted files WedFeb 27 2002 ThuFeb23 2002 Fri Mor 1 2002 SctMor2 2002 _Deoryot_ 2 Select a file and click Decrypt Keystroke Recorder lets you save a copy of the encr
10. as the synchronizationis nished or cancelled If you do not answer the dialog the message will disappear after ve minutes and the script will not be executed The Macintosh will shut down afterwards gt The synchronization of Mac lici Hard Disk and Quadra 700 is about to start k 5 If Personal Backup 2 is running a synchronization ata speci c time a ashing icon gl appears on top of the Application menu icon Open the menu and select Personal Backup 2 In the dialog box that appears click The synchronization of Mac lici Hard Disk and Quadra 700 is about to start Ca E 1 Personal Backup Synchronization OK to start the synchronization Cancel if you do not wish the synchronization script to be run Delay to delay the script until a later time e Synchronize desktops If you want to synchronize an entire volume and some of the les or folders are currently on the desktop select this option to synchronize these items If you wish to synchronize between a volume and a folder Personal Backup 2 will automatically create a Desktop Folder within this folder The items on the desktop will be stored in this Desktop Folder If you wish to synchronize between two volumes Personal Backup 2 will immediately synchronize the items on both desktops After the synchronization the icons of the items on each desktop will be superimposed as long as both disks are mounted If you want to know
11. dit menu Quit SimpleText Open the application or file in which you want to paste the data Select the Paste command in the Edit menu
12. down The backup starts as soon as you select the Shutdown command The Macintosh shuts down once the backup is nished BACK UP AT Choose this option to specify a day and time for your data backup for example each workday at noon Select the time by clicking the up or down arrow and the day s by checking the square button s This kind of backup runs in the background and will not interfere with your work on the computer During the backup an icon ashes over the Apple menu icon If Personal Backup 2 encounters an irregularity it will inform you with a dialog box to allow you to intervene immediately Back up every This function allows you to run backup scripts at regular intervals e g every 15 minutes every hour or every 2 days To activate this feature check the Back up every box Modify the interval value by clicking the up or down arrow then select the time unit in the pop up menu Minutes Hours Days The script will run for the rst time after the de ned interval following its con guration KEYBOARD SHORTCUT De ne a keyboard shortcut to immediately run the script in the background Do not display messages on screen If an irregularity occurs Personal Backup 2 displays a dialog box informing you of the nature of the problem missing le problems to connect to the server Select this option if you do not want to be interrupted by Personal Backup 2 during your work If Personal Backup 2 notices an irregularity it wi
13. e volume The backup function creates a copy of all designated items in Finder format The synchronization function checks the differences between two folders or volumes and reconciles their data it copies the most recent le to the other volume A built in schedule lets you automate unattended backups and synchronizations at shutdown or at any chosen time The Keystroke Recorder function of Personal Backup 2 permanently records everything you type in a 24 hour period It prevents loss of data even when a nasty system error destroys your active les You can recover all typed data with a copy and paste from a text le Personal Backup Customer Support CUSTOMER SUPPORT If you experience any problems with this software please contact Intego at support intego com or visit the Intego web site www intego com Personal Backup Contents CONTENTS INTRODUCTION usarla 3 CUSTOMER SUPPORT A AAA 4 INSTALLATION ata 6 Installing Personal backup Z asta 6 Ho Wto access Personal Backup Zaid iia 7 The Personal Backup 2 main Windo Wiese 8 DAPR iaa 10 Backup CONMCULATION tai te 11 SINE ERONIZA ON ia 19 Synchtonizadon cont sur Oierren daar cane ta wesiaraeu ie 20 Sy nehromzatondialo Sd eo 26 LISTOS Sa Gel E eee ener pio aii 30 Notifications from Personal Backup 2 riadas 30 Manacor iaa 31 Lose a da 32 INE YS ROKE ARE CORD ER irra ite asia cae enki aleh ata i R 33 RECOR taa Al 34 PSIG UOI Os 36 ACCESSING tiles contamine VOUT CALA raid 37 PRC
14. ersonal Backup List of scripts Important If the script did not execute properly the date and time for the script will show the date and time of the last successful execution not the date and time of the failed execution MANAGING SCRIPTS Mew Duplicate Several command buttons at the bottom of the window let you manage the scripts New Click this button to create a new backup or synchronization script Edit To modify a script select it in the list and click on Edit or double click the script Duplicate To duplicate a script select it and click on Duplicate You can make changes such as destination or frequency of execution If a keyboard shortcut was attributed to run a script instantly the keyboard shortcut will be duplicated and will apply to both scripts Remove To remove a script select it from the list and click on Remove Backup To perform a script immediately select it and click the button Note The button displays Back up or Synchronize depending on the type of script you select If you select several scripts of different types the button changes to a Perform button 31 Personal Backup List of scripts LOG FILE The log le is a dialog box in which you can nd information concerning the execution of the scripts It displays the start and completion time of each script and a list of irregularities if any encountered during script execution CT Personal Backup log file T
15. estination button Locate a volume or folder in which you would like to store your backup select it and click the Select button 11 Personal Backup Backup If you do not have a destination folder you can create one by clicking the New Folder button The name of the destination will appear on the right of the Destination button Note Automatic connection to a shared volume If you select a folder located on a shared volume as the source or destination of a backup a button appears to the right of the folder s name in the con guration window Source Docs Files Docs MF iMac Files Exceptions Click this button if you want Personal Backup 2 to connect automatically to the server each time the backup starts A dialog box appears allowing you to type in the name and password for the server you want to connect with when performing the script i Automatic connection to this volume as Connection AppleTalk pesswort O Each time the backup starts Personal Backup 2 automatically connects to the server without interrupting your work As soon as the backup ends the volume is automatically unmounted 12 Personal Backup Backup EXCEPTIONS Personal Backup 2 allows you to selectthe les and folders which you do not wish to back up The following window appears when you click the Exceptions button Do not process the following items
16. gical versions of your les The different backup folders are identi ed by the name of the source date and time of the last backup Check this option and de ne a number of backup folders Each time Personal Backup 2 runs a backup it will store its backup alternately in one of the subfolders The oldest backup folder Personal Backup Backup will be automatically replaced by the most recent backup folder If you check this option after having run backups of this particular script Personal Backup 2 will automatically create the different backup folders and delete the existing data in the backup folder If you increase or decrease the number of backup folders Personal Backup 2 will automatically create or delete the necessary folders DEFAULT BACKUP OPTIONS Before running a backup Personal Backup 2 checks the source and destination folders If since the last backup an item was deleted from the source folder or added to the destination folder Personal Backup 2 will keep this item in the destination folder by default If you prefer to delete any such item or if you want to intervene manually click the Con gure button A dialog box appears displaying several options As mentioned above the default option is to keep items in the destination folder If you prefer not to keep these items in the destination folder select the rst option Delete these items in the destination folder If you prefer to be noti ed each ti
17. ialog box to allow you to intervene immediately Sync every this option allows you to run a backup script at a regular interval such as every 15 minutes ever hour or every two days Check this check box than change the interval value by clicking the arrow buttons and select a time unit in the popup menu Minutes Hours Days The script will be run a rst time after the interval de ned then will reoccur according to this interval Keyboard shortcut De ne a keyboard shortcut to immediately run the script in the background Do not display messages on screen If an irregularity occurs Personal Backup 2 displays a dialog box informing you of the nature of the problem missing le problems to connect to the server Select this option if you do not want to be interrupted 23 Personal Backup Synchronization 24 by Personal Backup 2 during your work If Personal Backup 2 notices an irregularity it will notify you with a beep anda ashing icon el over the Apple menu icon This noti cation indicates you must consult the log le See page 32 and run the script manually Warn before starting Select this option if you want to be noti ed by a con rmation window before the synchronization script starts running If Personal Backup 2 is running a synchronization at shutdown it will display a dialog box Click OK to start the synchronization or Cancel if you do not wish the script to be run The Macintosh will shut down as soon
18. ll notify you with a beep and a Personal Backup Backup ashing icon l over the Apple menu icon This noti cation indicates you must consult the log le See page 32 and run the script manually Warn before starting Select this option if you want to be noti ed by a con rmation window before the backup script starts running If Personal Backup 2 is running a backup at shutdown it will display a dialog box Click OK to start the backup or Cancel if you do not wish the script to be run The Macintosh will shut down as soon as the backup is nished or cancelled If you do not answer the dialog the message will disappear after ve minutes and the script will not be executed The Macintosh will shut down afterwards The backup of Marketing Folder and Backup Marketing Folder is about to start k mn If Personal Backup 2 is running a backup at a speci c time a ashing icon el appears on top of the Application menu icon Open the menu and select Personal Backup 2 In the dialog box that appears click The backup of Marketing Folder and Backup Marketing Folder is about to start Ca E 1 OK to start the backup Cancel if you do not wish the backup script to be run Delay to delay the script until a later time 15 Personal Backup Backup 16 e BACK UP DESKTOP If you want to back up an entire volume and some of the les or folders are currently on the desktop select this option to i
19. me an item is deleted from the source or added to the destination folder select the last option Ask the user to choose keep or delete Should this situation arise a dialog box appears displaying the names of all items which are in the destination and not in the source folder Personal Backup 2 will invite you to keep or delete each item 17 Personal Backup Backup 18 El Workin progress gt Workin progress backup Items located in the destination folder and not in the source folder test 27 02 02 20 31 362 bytes T SCRATCH Work in progress backup test Ls wv My document 27 02 02 20 31 362 bytes SCRATCH work in progress backup My document Personal Backup 2 displays the name of the backup script on top of the window and lists the names of the items and their speci cations The validation sign indicates that Personal Backup 2 proposes by default to keep the item listed If you want to delete the item click the validation icon It will be replaced by a Trash icon If you want to delete all items in the destination folder click the validation sign on the rst line press the mouse button and select the whole line downwards After having validated each line click OK to start the backup If you are not sure of your decision click the Cancel button Personal Backup Synchronization SYNCHRONIZATION If you are frequently working on two different computers for example a PowerBook and a de
20. nclude these items in the backup Personal Backup 2 will store the backup desktop items in one of two locations depending on the nature of the destination 1 If the destination is a folder Personal Backup 2 will automat ically create a Desktop Folder within a destination folder It will store a backup of the desktop items in this Desktop Folder 2 If the destination is a volume Personal Backup 2 will copy the items from the source desktop onto the desktop of the destination After the backup the original icons and the backup icons will be superimposed on the desktop T he backup icon is placed on top W hen both volumes remain connected take care not to use the backup Items instead of the original ones If you want to know which volume an icon represents select the icon and choose the Get Info command Note If you do not intend to disconnect the destination volume from your Macintosh we recommend you back up an entire volume to a folder within the destination volume and not to the volume as is This will prevent you from using the backup copy of your le or folder instead of the original GENERATE COPIES With Personal Backup 2 you can generate several backup copies of one particular le or folder which are then stored by date in different folders If for some reason the most recent backup copy is damaged you can immediately consult a former backup copy Moreover this particular system enables you to access different chronolo
21. nization To know the meaning of each icon click the lever in the upper right corner of the window All different options will appear at the bottom of the window To select the option of your choice you can either choose the corresponding icon or click its radio button synchro 1 lt gt synchro 2 SCRATCH SCRATCH test test S03 02 12 22 364 bytes 203 02 12 22 378 bytes ke My document 27 02 02 20 31 262 bytes The file test has been modified in both folders Path test e Keep the most recent file Do not synchronize these files 0 Keep the file on SCRATCH I Copy and rename the files O Keep the file on SCRATCH Add the file to the exceptions list After having validated each line click the OK button to start the synchronization script If you are not sure of your decision you can click the Cancel button at any time e File modified on both sides If since the last synchronization a le has been modi ed on both sides Personal Backup 2 displays both versions of the le Personal Backup 2 proposes by default to keep the most recent file and to copy it to the other side thus deleting the older version Keep the file on Hard Disk If you identify a le more easily by the name of the hard disk or if you want to keep the 27 Personal Backup Synchronization 28 oe E older version click the option corresponding to the hard disk or select the icon indicating the direction
22. oke as a character instead of adding new lines to the le DO NOT RECORD IN This option lets you set up a list of applications in which Keystroke Recorder will not register Use this function for utility software paint applications etc To de ne these applications Click the Applications button A dialog box appears Exceptions Add application Click the Add application button A directory dialog box appears Locate the application you want to add select it and click the Select button The name of the application appears in the window Note To remove an application from Exceptions select the application and click the Remove button KEEP FILES OF THE LAST Keystroke Recorder stores one le per day on the hard disk Prevent overstorage by choosing a time limit after which Keystroke Recorder should delete its les 35 Personal Backup Keystroke Recorder The standard parameter is 10 days To modify click the up or down arrow ENCRYPTION Encryption Password Keystroke Recorder offers you the possibility of automatically encrypting its les In that way the Keystroke Recorder les can only be opened after decrypting them using a password you previously determined STARTING TO ENCRYPT To encrypt the Keystroke Recorder les 1 Click the Start button A dialog box appears Please enter a password 2
23. ores what you type every 40 keystrokes and or after 10 seconds of keyboard inactivity Click the down or up arrwo row to change the setup A carriage return in the Keystroke Keystroke Recorder shows the file stands for a backspace typed names of the windows opened in the original document during the work session You can change the standard parameters as follows RECORD By default Keystroke Recorder stores every 40 keystrokes you type and or following 10 seconds of keyboard inactivity The recording is very fast and completely transparent to the user it will not interrupt or interfere with another activity inthe le Click the up or down arrow to change the settings APPLICATION NAMES It may be easier for you to retrieve your data if you record the names of the applications in which you work WINDOW NAMES This option shows you the names of the windows you opened during your working session name of opened documents commands used etc IN DIALOG BOXES If you check this box Keystroke Recorder will register whatever you type in dialog boxes However dialog boxes often contain information such as passwords personal access keys etc Personal Backup Keystroke Recorder Important f you usethisoption we advise you to usethe encryption option in Keystroke Recorder See page 36 DELETE KEYS If you check this box the Keystroke Recorder will no record each Backspace keystroke as a x character and each Delete keystr
24. reate new backup or synchronization scripts and con gure existing ones The features of the these buttons are described on page 31 Personal Backup Backup BACKUP 10 It is recommended that all Macintosh users regularly back up their data This is vital to recover data in case of accidental deletion hard disk failure or other annoying situations Too many computer users still fail to back up their data regularly because it is too cumbersome and interferes with their activity on the Macintosh With Personal Backup 2 it is now possible to back up data automatically without any interference in your work You can either back up at shutdown or at a speci c moment during the day for example each day at noon You can also run the backup procedure instantly by typing a keyboard shortcut or by clicking a button in the main window Personal Backup 2 makes incremental backups of your data During the rst backup it will back up all your data onto the folder or volume of your choice Afterwards Personal Backup 2 will only back up new lesand les which have been modi ed since the last backup All data is copied in Finder format Whenever you need to recover data you just have to open the backup folder or volume and you will nd an exact copy of your data There is no need to restore data from a backup le Personal Backup 2 lets you back up data to hard disks magneto optical disks Syquest cartridges AppleShare volumes etc With Per
25. sktop Macintosh a lot of the data will be identical The synchronization function of Personal Backup 2 was designed to update those items which are on both disks It will copy the most recent item to the other volume During a synchronization Personal Backup 2 compares the contents of two folders or volumes and detects new items and items with the same path name name of the item and its hierarchical location If a new item was created on one side of the synchronization Personal Backup 2 will automatically copy this item to the other side In the same way if since the last synchronization an item has been modi ed on one side only its corresponding item on the other side will be automatically updated Personal Backup 2 synchronizes to and from hard disks magneto optical disks Syquest cartridges AppleShare volumes You can automate the synchronization script to run either at shutdown or at a speci c moment during the day for example each day at noon You can also run the synchronization script instantly by typing a keyboard shortcut or by clicking a button in the main window All the actions taken by Personal Backup 2 are described in a log le that you can consult at any time 19 Personal Backup Synchronization SYNCHRONIZATION CONFIGURATION To con gure a synchronization script click the New button in the main window The con guration window of Personal Backup 2 appears Synchronization script Select the synchroniza
26. sonal Backup 2 you can generate several backup copies of one particular le or folder which are then stored by date in different subfolders If for some reason the most recent backup copy is damaged you can immediately consult a former backup copy Moreover this particular system enables you to access different chronological versions of your les Personal Backup Backup BACKUP CONFIGURATION In the main window click the New button to create a script You can also edit an existing script by selecting it in the main window and clicking Edit A con guration window appears Configuration de Backup O Synchronization Not defined Exceptions Execution Options Back up at shutdown U Do not display messages on screen L Back up at 12 30 a E Warn before starting Days C Back up desktop Back up every 1 E Generate 1 copies Keyboard shortcut Default backup options The Backup function is selected by default SOURCE AND DESTINATION e SOURCE indicates the item you wish to back up Click the Source button Locate a volume or folder you wish to back up in the directory dialog box select it and click the Select button The name of the source will appear on the right of the Source button e DESTINATION indicates the name of the volume or folder in which the backup will be stored Click the D
27. tion button You will notice that the backup options have been replaced by synchronization options Configuration O Backup Synchronization Not defined ceptions Execution Options O Synchronize at shutdown O Do not display messages on sereen O Synchronize at 12 30 Al O Warn before starting Days _ Synchronize desktops Cj Sync every 1 gt Generate 1 copies Keyboard shortcut Default backup options SYNCHRONIZATION ITEMS 20 e Between Click this button to designate an item to be synchronized A directory dialog box appears Locate a folder or volume select it and click the Select button And Click this button to designate the second item of your synchronization A directory dialog box appears Locate a folder or volume which you want to synchronize with the item you selected rst select it and click the Select button Personal Backup Synchronization The names of the items to be synchronized appear in the window as well as the names of the volumes and folders in which they are located Startup Projects And Projects Startup dossier sans titre Projects Exceptions Note Automatic connection to a shared volume If you select a folder located on a shared volume as the source or destination of a synchronization a button appears to the right of the folder s name in the con guration window Source Docs Files Docs PF iMac Files Exceptions
28. ve Backup Back up Logfile gt Backup _Hetp _ _Log file 2 Synchronization THE PERSONAL BACKUP 2 MAIN WINDOW e ABOUT When you click this button a window appears About displaying the version and license number of your software e SHOW MENU This option lets you display or hide the Personal Backup 2 menu in the menu bar This menu gives you access to the main window of Personal Backup 2 or to the con gured backup and synchronization scripts e POP UP MENU This pop up menu lets you access the Keystroke Recorder function See page 33 Back up and Synchronize your files Record your keystrokes e ON OFF Activate or deactivate Personal Backup 2 by clicking On or Off When Personal Backup 2 is off the backup and synchronization scripts will not start automatically but Personal Backup 2 will still be available in the menu bar e LIST OF SCRIPTS As soon as you have con gured a backup or synchronization script it will appear in the main window of Personal Backup Installation Personal Backup 2 followed by the date and time of the last execution HELP BUTTON For more information about a speci c feature of Personal Backup 2 click the Help button To read further click the scroll bar To go from one page to another click the button Next or Previous or select a speci c feature in the pop up menu just below the title OTHER BUTTONS The other buttons at the bottom of the main window let you c
29. which volume an icon represents select the icon and choose the Get Info command in the File menu of the Finder 25 Personal Backup Synchronization SYNCHRONIZATION DIALOGS 26 Before synchronizing Personal Backup 2 compares each folder or volume to be synchronized If Personal Backup 2 sees that a le has been modi ed since the last synchronization it will automatically copy the most recent version of the le to the other side If however a le has been modi ed on both sides ora le has been deleted on one side only since the last synchronization Personal Backup 2 will not make any decision To avoid accidental loss of data Personal Backup 2 will display a dialog box which will allow you to solve this kind of irregularity Projects lt gt Projects marketing project February 2 marketing project February 20 L 6 03 02 11 37 19742 bytes iA 6 03 02 11 37 19742 bytes Path marketing project February 2002 Each line shows the name of a le or folder for which Personal Backup 2 requires a decision They also indicate the date and time of the last modi cation and the size of the le To know the hierarchical location of a le select the line in which the le is listed On the middle of each line you will notice a button Each time you click this button it will display a different icon Each icon represents a function that Personal Backup 2 will execute when you click OK Personal Backup Synchro
30. x by clicking the OK button even if you make no changes Clicking the OK button saves the extra information while clicking on Cancel would leave the script unchanged and not updated e Updated scripts for Personal Backup 2 are no longer compatible with Personal Backup 1 2 4 e If you want to save your Personal Backup 1 2 4 backup scripts you can make a copy of the preference le called Backup Prefs located in the Personal Backup Prefs folder inside the Preferences folder of your system HOW TO ACCESS PERSONAL BACKUP 2 The Personal Backup 2 control panel can be accessed through a menu permanently displayed on the right hand side of the menu bar This menu is represented by the Personal Backup 2 icon You can even instantly launch a backup or synchronization script by selecting it in the menu Personal Backup Files gt Backup Projects lt gt Projects Note The Personal Backup 2 menu is displayed by default If you prefer not to display it uncheck the option Show menu in the control panel Should you do this you will have to select the Control Panels item in the Apple menu to access Personal Backup 2 which is located in the Control Panels folder To open it double click its icon in the window Personal Backup Installation Personal Backup Ej Show menu 2 062 E 2001 2002 Intego Inc Cn orff gt E Backup W Never 3 Projects W Hever Mew edit Edit Duplicate Remove Remo
31. y 2 02 2001 2002 Intego Inc Record your keystrokes On Off Record Encryption e Every 40 E keystrokes and or 10 E seconds Ej Application names Ej Window names ERAN as word J In dialog boxes T Delete keys e Do not record in e Keep files of the last 10 E days Creates a file per day in which it stores everything you type Prevents loss of data even when a nasty system error destroys your active files To access the Keystroke Recorder function select this option in the Personal Backup 2 local menu Back up and Synchronize your files Record your keystrokes 33 Personal Backup Keystroke Recorder RECORD 34 Keystroke Recorder comes with standard parameters and is immediately operational when Personal Backup 2 is activated and the ON OFF switch is set to ON Keystroke Recorder creates a le per day in which it stores several data Keystroke Recorder shows the names of the The default name of a Keystroke applications used during the work session file is its creation date Wed May 26 1999 EXFFFLELEZESLLEZ Application FrameMaker Window Catalog Keystroke Recorder creates a file per day in which it stores everything you type It prevents loss of data even when a nasty system error destroys your open files 411 data can be recovered by a copy and paste from a text file A special option allows you to protect the recorded file by encryption FSESEEESESEESSE Window Description By default this module st
32. ypted le in text format the original encrypted le will not be modi ed As soon as you click the Decrypt button a dialog box appears Ci backup Startup Ejecter Bure lt u Save as Wed Feb 27 200 2 3 You can choose the name proposed by Keystroke Recorder or type in another name Choose a destination for the text file and click the Save button A dialog box appears 38 Personal Backup Keystroke Recorder R Please enter the password to CI decrypt this file 4 Type the password and click OK 5 To open the file close the Personal Backup 2 window then go to the file and double click its icon Once you have double clicked the icon a SimpleText le appears Wed May 26 1999 SSSSSSSSS E Application FrameMaker Window Y Catalog keystroke Recorder creates a file per day in which it stores everything you type It prevents loss of data even when a nasty system error destroys your open files 411 data can be recovered by a copy and paste from a text file A special option allows you to protect the recorded file by encryption AAA AA Window Description By default this module stores what you type every 40 keystrokes and or after 10 seconds of keyboard inactivity Click the down or up arrwo row to change the setup 39 Personal Backup Keystroke Recorder RECOVERING DATA 40 To recover data Select the data you wish to recover and choose the Copy command in the E
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