Full Access User Manual
Contents
1. Find Person 3 Begin the search by using two search criteria either last name or first name and birth date the date of birth is a peers Eeo gda mandatory field Once search criteria p R are entered click Search Gender Cl Male Female C MultipleBirthChild Medicaid ID 4 If there is more than one person in MCIR with the same name and birth date a browser feature will appear with a list of names to choose from If your search is not successful a please refine your search message will appear Search again using other criteria If the search is still HE ce SS ae EE E ee Ee unsuccessful the option to add a person box will appear 2 https ss0 state mi us Find Person Site AA MCIR Region 4 Microsoft Internet Explorer J x Find Person 5 Awildcard feature is available in the prt Reminder Recal Impart Export oy sitel Administration _ School Childcarel Othe first and last name search fields Ifa person can t be found on the first search e adding a person please make several attempts to locate the person in the system tet no nh oae Sl an asterisk can be added to a partial spelling of a person s first or last name to help with a search ee ety agape pep nae 6 DO NOT add a person to MCIR born in Sa aire Michigan as of January 1 1994 until the Denne Regional Office has been contacted to complete a more detailed search 2 FINOCHILD2. 1 The Status column identifies vaccines due now future vaccine due dates and other information such as complete vaccine series and immunity to chicken pox Whenever possible follow the Recommended schedule for administering shots 2 The immunization tab is color O12 2005 coded indicating ONON2009 10 21 2010 A pas DTiaP HibIPY OTaP Hib Hib Series Pink shots are overdue Hib tyr tyr2mes ActHIB Hiberix Complete and should be O11 Se IJINNA atan Iwi administered today if O Paea a R possible 2yrs 5mos 4yrs 5mos Yellow the person is nn Ve one eligible to receive shots cae nee ee based onthe accelerated rneumococeal 9 PCVT Pewi Series date follow EEE eas idigi recommended dates pa Series whenever possible Tyr2mos 4yrs 5mos Duba Blue shots are up to o a a P tafuenen TIV Sees date review D yrs Sens 2yrs times aa Sys n DUE NOW recommended dates for Other Administration future doses at rane Tuberculosis Pave Not Available 3 Other Administrations displays A vaccine series that are not Cholera Cholera Not Available usually recommended for the age eae range displaying shots given if okt rere available The status will indicate ear idy that it is not available annn Eo ree Influenza oats 4 Reported Vaccine Non 2x200 1012 2011 Administrations are found at the DEE oim ays Sms e bottom of the page reasons for Non Administered Doses Positive Immunity non administration include re ee waiver
3. Hep B IPY Hib unspecified Hib unspecified Hepatitis B DTaP Hep B IPY DTaP Hep B IPY Varicella Varicella j UpdateSuccessful rg Start O E 13 Years 1 Month 13 Years 4 Months 13 Years 7 Months 17 Years 2 Months 13 Years 1 Month 13 Years 1 Month 13 Years 4 Months 13 Years 7 Months 17 Years 2 Months 14 Years 13 Years 4 Months 13 Years 7 Months 13 Years 1 Month 17 Years 2 Months 14 Years Inbox Microsof 07 27 2000 10 12 2000 01 17 2001 08 31 2004 07 27 2000 07 27 2000 10 12 2000 01 17 2001 08 31 2004 06 05 2001 10 12 2000 01 17 2001 07 27 2000 08 31 2004 06 05 2001 E DCH Application Entered by Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Genesee County Health Dept Ay http 172 16 0 v 9 23 AM In reviewing a person s shot history verify that all shots were given correctly If duplicate shots or errors are found notify the Help Desk for assistance Histories may be reviewed by Vaccine Series Date Administered or as Vaccine Date Summary Vaccine Series is recommended allowing you to see
4. _FindChidHandier _0 The General Information Page https sso state mi us wicket interface 141 editPersonForm FormSubmitListener General Windows Internet E Person Michigander Little General Information Birth Date 04 01 2008 Provider 9 1 The first page seen in a person s record is the General Information page This pulled This screen also provides a brief view of the person s immunization Add Find Roster Deduplication Vaccine Deduplication Information Status History PEE status 2 Print a MCIR record for this person by Name ichigander Litve Birthdate 01 01 2008 Gender Female gt a Cree clicking on the Print or View options at Resp Party Michigander Mama Phone Jurisdiction Wayne 82 County the top of the screen Address Edit 123 4TH ST ee ee 3 Review and or update the following Country United States County Wayne Address Updated 08 01 2012 A items while on the Information Page by eee clicking on the Edit link Immunizations Series Dose 1 Dose 2 Dose 3 Dose 4 Dose5 Dose 6 Status Person s responsible party 12 01 2008 01 02 2009 03 01 2009 06 01 2010 06 13 2012 Up To Date DTP DTaP DTaP DTaP Hib4PV DTaP Hib DTaP HepB DTaP Hep B store ie name address p hone number tyr 2 F P ss me a i dg ies aa pa ane ivi and cou nty of residence 12 01 2008 01 02 2009 06 01 2010 03 30 2012 u i j Polio IPV DTaP Hib PV DTaP Hep B IPV S
5. Training Manual for Full Access Users Bay Genesee Huron Lapeer Midland Saginaw Sanilac Shiawassee Tuscola Michigan Care Improvement Registry Help Desk 1 888 217 3903 A guide for immunization providers on how to use the MCIR web 9 2012 Table of Contents Accessing MCIR Finding A Person The General Information Page The General Information Immunization Display Section The Immunization Status Page The Immunization History Page Adding Immunizations Editing Immunizations Forced Merge for Duplicated MCIR Records 10 11 Accessing MCIR p https sso state mi us State of Michigan DCH Login Microsoft Internet Explorer 1 Open your internet access and type in one of the following web addresses https sso state mi us goes directly to Single Sign On or www mcir org mies 2 If visiting www mcir org click on the SSO Login link on the opening screen 3 Enter your User ID and Password and click the Login button do not click on Register The next screen you should see is the DCH Application Portal p https sso state mi us DCH Application Portal Microsoft 4 Make sure the correct name is listed next to WELCOME on the portal screen DCH Application Portal 5 i C ick O n th e M ich ig an Care You are currently subscribed to the following applications m p rove m e nt Reg istry n k to e nte r Michigan Care Improvement Registry th e M C R ap
6. ccine i xi Elig Mfr v Lot v Vol mi Site Route Immunization Information Lots marked with are from the private inventory Type Admin v Date E Vaccine v Elig v Ls Mfr viLot v Vol ml Site v Route Immunization Information Lots marked with are from the private inventory Type Admin v Date m Vaccine v Elig vi MCIR Shot Type Options and Definitions e Admin Recording current administrations from your current MCIR inventory if applicable e No Inventory Recording your past and current non MCIR inventory administrations Titer Immunity Recording positive titer documented immunity e Non Admin Recording reasons for non administration e Historical Recording immunization data from another provider 2 o document administered doses click in the date field and type in the appropriate date of vaccine administration MCIR will add the between month date year 3 Tab over to the Vaccine drop down box and choose the correct vaccine 4 Tab over to the Vaccine Eligibility drop down box and choose the child s insurance eligibility status This is especially important for Vaccines For Children VFC participating offices the top four eligibilities shown below are the only appropriate choices for VFC vaccine stock 5 Tab to the manufacturer drop down to choose the appropriate manufacturer 6 Tab to the Lot numbe
7. ed via a drop down list of lot numbers in MCIR Clicking this link allows you to type the lot Provider Test Site B Date Administered 02 08 2010 Vaccine ay a Mfr Product anol APTACEL Lot Humber 1234564 ka Vaccine Eligibility Medicaid VFC a number manually if the lot is not required to deduct from an inventory Note Lot numbers typed manually will not be deducted from the MCIR inventory Site on Body Record Source medical records approved for provider use on 02 10 2010 Submit Record Status Created By All fields marked with are mandatory Hyperlink under the Vaccine name anda Delete link to the far right of the vaccine To delete the vaccine Click the Delete link To edit the vaccine information click on Person Michigander Ima Print Print Help Birth Date 01 91 2001 Home Exit Provider Overdue ew History List as point of contact for reminder recall notices Enter Lot Manually Dose Oty mlj Route Client Used Provider Thin Client Modified By Cancel Shots entered by a site other than your own must be edited by the regional office Please fill out a Petition for Modification form for this type of edit 10 Forced Merge for Duplicated MCIR Records When search results show two possible duplicated records on the same person you can do the following 1 Check the box next to both people s names 2 Click Mark as Duplicate This w
8. eries Person s alias name put 11mos _ a N Complete alternate names in the alias fields then click the Submit button at the bottom of the page The alias name once entered can 4 Review the MCIR Options at the bottom of the Edit Person screen and Under https fsso state mi usi wicket interface 142 penlnfoForm personlnfoPanelkeditLinkCo Patient Status cic Lc ee o e Person does not receive medical Birthdate Gender O Multiple Birth care in Michigan check if the person is moving out of state e Person is Migrant check if a Influenza Screening Moti aE person is a migrant or a child s Mama Michigander 123 ATH ST WYANDOTTE MI 48492 2505 Wayne 08 01 2012 v Tester 1234 Lover Lane Benton Harbor MI 439022 Kalamazoo os 01 2012 parents are migrant workers e Use Alias Name on Reports Medicaid ia es Check the default to print records or ae send mailings under alias names Information e a TME 5 Once the general information has been Name State MI v ty Eston m changed if needed click the Submit Jurisdiction Patient Jurisdiction Status button at the bottom of the page Click ss the Unlock Person button to close a a ee record and return to the Find a Person C1 Person taxs opted out of ECHR page or to review immunizations needed Mias Name Last First O Mothers Maiden Name Submit Cancel The General Information Immunization Display Section
9. ill send the duplicated records to the Regional MCIR Office to be merged into one file 3 If there is a name and or date of E https sso state mi us Person Browse Roster Site Genesee County Health Dept Microsoft Internet Explorer Print Help birth change call the Regional Person Browse Roster Home Exit A Saker Office to let them know what name birth date to keep The Regional Office will know what Sich Date WCIRTD Gender Responsible Pary site the records came from Es should they need to contact the site for any additional Merkos Ovoteme information before merging the files together Administration If the correct person is not listed you may Search Again or Add Person Roster count 2 06 03 1987 40334766930 M Mouse Mother R Groups MCIR Manuals Current MCIR Training Manuals Web Training Manual for Full Access Users9 7 10 doc 1
10. p icati O n Testing Care Improvement Registry Subscribe to Applications Add new Roles to Existing Subscription 6 If MCIR is not listed as an option or if jo the name listed is incorrect please call the Regional Office for assistance before going further 3 https sso state mi us Site AA MCIR Region 4 Microsoft Internet Explorer 7 Once logged into MCIR the news screen will pop up Click on the print link to make a copy or click close to exit the news If it doesn t pop up you will need to disable a popup blocker Pop ups must be allowed for full MCIR functionality Note the date at the top of the news screen always reflects the last time the information was updated releas new re e If you have any questio contact the Regional Help Desk 8 You can click on the print link to make a copy of the news screen contents or click close to exit the news screen and view the MCIR home screen Finding a Person 1 The Home screen of MCIR shows various boxes containing links to do various tasks 2 To search for a person users should click Add Find in the Person box People born in a Michigan hospital on or after January 1 1994 to the present should have a record in the MCIR When searching for a person use the person s legal first amp last name as it appears on the birth certificate amp https sso state mi us Find Person Site AA MCIR Region 4 Microsoft Internet Explorer
11. r drop down to choose the lot number the dose will be deducted from the inventory Choose lot numbers followed by an asterisk if the dose eligibility is other than VFC All lots that do not have the asterisk listed will be deducted from the VFC inventory 7 Click Add More to continue entering shots on additional pages and the Submit button to finish Editing Immunizations You may edit or delete an immunization that was entered by your provider site If your site entered a vaccine you will see both a Person Michigander Ima Print Print Help m Immunization History Birth Date 01 31 2001 Home Exit Provider Overdue View Person Add Find Roster AddImm AddeEvent Information Status Histor MCIR ID 66443688570 Vaccine Series Date Administered DTP DTaP DT Td AS C2844AA Tdap 1 2 Days 02 02 2001 Sanofi 1234564 Cf mn its ee 02 08 2010 Sanofi S I Infi e u e _ easonal Influenza e m oe Influenza Shot TIV 1 Unknown Influenza Shot TIV 2 Unknown 2009 H1N1 Influenza H1N1 09 P Free Inject H1N1 09 Inject O Vaccine Date Summary 02 02 2009 10 03 2009 6 Years 6 Years 8 Months U1005A4A X N101210 10 29 2009 12 16 2009 Sanofi Sanofi 6 Years 6 Months 6 Years 10 Months Hepatitis 09 01 2009 Titer MDCH LHD ADMIN Unlock Person Delete No antivirals antibiotics given Take off Roster Edit Immunization History The Enter a Lot Manually link indicates that a lot was enter
12. r possible follow the Recommended schedule for administering shots 3 The colored status box located on the right next to the DOB and Age indicates the following e Pink shots are overdue and should be administered today if possible e Yellow the person is eligible to receive shots based on the accelerated date follow recommended dates whenever possible e Blue shots are up to date review recommended dates for future doses 4 Reported Vaccine Non Administrations are found at the bottom of the page Reasons for not providing vaccinations are viewed here such as waivers a child family member condition or a positive titer documented immunity to Varicella Hepatitis B Mumps Measles and Rubella The Immunization History Page The Immunization History Screen provides a review of a person s shot history 1 Review this page prior to giving vaccinations as well as prior to entering shot histories into the MCIR By doing so this may avoid over immunizing a person as well as entering duplicate shots that already exist in the registry a https sso state mi us Immunization History Site Genesee County Health Dept Microsoft Internet Explorer Immunization History MCIR ID 40334766930 Red indicates not approved for provider use History Format by Date Administered by Vaccine Series by Vaccine Date Summary Yaccine DTP DTaP DT Td DTaP Hep B IPV DTaP Hep B IPY Polio IPY DTaP
13. s titers or documented Hepatitis E 08 05 2010 Immunity Proed Intemal Medicine Currier Drive immunity to Varicella choi elec Mn ce Series Dose Vaccine Date Reason 5 Invalid doses are displayed at o Mi ici tienes so laabeniamstddmleaiosea the bottom of the screen The Immunization Status Page https sso state mi us Immunization Status Site Genesee County Health Dept Microsoft Internet Explorer Person Mouse Mickey Print Print Help Immunization Status Birth Date 0603 1987 Home Exit Provider Overdue View Administration School Childcar Other Red indicates not approved for provider use MCIR ID 40334766930 Personal Information Status Name Mouse Mickey DOB 06 03 1987 Patient ID Age 19 Years Administered Vaccine Can be giventoday Dose Accelerated Recommended Overdue DTP DTaP DT Td YES 074151957 05 03 1957 09031957 MMR YES 06 03 1988 06 03 1988 09 03 1988 Hepatitis B YES 0603 1998 0603 1998 06031998 Varicella Series Immune Influenza YES 10 01 2005 10 01 2005 10 01 2005 Waivers Titers Date Reason Varicella 040171999 Inmunity Take otf Roster Unlock Person Reassess Person 1 The Immunization Status page provides an alternate overview of the person s immunization status other than shown on the General Information screen In the Administered box the MCIR identifies vaccines that can be given today what dose is due and the accelerated recommended and overdue dates Wheneve
14. the exact type of vaccine given in the past example Pedvax vs Hib TITER If shot information you have entered is incorrect the MCIR will allow you to Edit or Delete that information shots you put in will be underlined You will not be able to edit or delete shots entered by another provider To print the shot record click Print at the top of the page for users with Adobe Reader 5 0 or higher or use the View link to view the page before printing and to select the type of print out Standard practice is to print all shot records without the address Adding Immunizations 1 To add immunizations click on the Add Immunizations link in the person tab at the top of the page The Add Imms screen defaults to either No Inventory or Admin for administered dose from a MCIR inventory Other choices are included in the drop down https sso state mi us wicket interface 151 nayBarPanel submenu 0 linkltems 5 linkltem ILin Windows Internet Explorer Person Michigander Little Print Birth Date 01 01 2008 Provider 9 gt View Print Help Home Exit Add Immunizations Records per page 8 w Submit Add More Cancel Immunization Information Lots marked with are from the private inventory Type Admin x Date Vaccine v Elig v Mfr v Lot v Vol Site Route Immunization Information Lots marked with are from the private inventory Type Admin v Date E Va
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