OE User Manual - OilExperience
Contents
1. Oil Experience User Manual Author abeen Choudry Thomas Table of Contents 1 2 3 Navel goo Ue 5 Co EE A re en ta et ae te E rn EME ra ee eer eee een ee nee ee ee 1 Tne OM Experience HOME Pages ca cnulauetuenacsabaanrener wen 1 REIS Mo A 3 3 1 SECLOF EXP a 4 3 2 Commercial and Corporate Interests oooccccoccccccccnconnncn cnn cnn rr 4 3 3 COMPCLONG Ciciuscarcrtaccia ns iran ico peared mens 4 3 4 a is nied di RA 5 3 5 EMP OV IMENU FISCO cada 5 3 6 GeNClal MNO crane O ew ash veabi arate eeeat ere E 6 3 7 CONSUIEING IMT Ov ea di is A 6 3 8 RT 6 Pie OP als e 7 4 1 TING LOGIN PAG ia dada 7 4 2 Portal MaM Pade sao edad 8 4 3 MeMDCrS Tabrsamaasa dona 9 4 4 Messages Tata dass aia iones 9 4 5 QUCSEIONS Tasa add 10 4 6 NEWS and EVEN Scantrad caia 11 A aa A a cutee ene dala e nae a pana eGR ate 11 AGO NEWS israel dad sans 11 Viewing Events News and Announcement cccccececeeeeeteeeeeteeeeeteneeetseeeeenas 11 4 7 FO CG O 12 Open Pro e Cl aaa aaa S 12 Aada NeW Prol Setas i 13 Owned Pro ect aos 14 MASONES trans E EEEE 14 4 8 MONOV IA O er yg O LR 15 4 9 o A seria ieetereuenele hiiaussunrieuntasdatenterne dele sacaseentardethes 15 4 10 My Detalles rara iio 16 4 11 A EA 16 Oil Experience User Manual 1 Introduction Oil Experience is an on line community of professionals who have previously worked with international oil companies and are committed to continuing the development and application of their skills2. Add a New Project When clicked the member is allowed to create a new project There are 4 stages that have to be completed in order to add a new project to the project collaboration area The first stage shown in Figure 4 7 3 is where the general details of the project are entered Add new project Project title Description Max 7000 describe the project scope deliverables and Issues as best you can Character Count SS Estimated Start Date ian 12 fzoor fl Estimated Completion Date an 5 12 52 oo EX Expected work location ss Additional Materials Browse Client company o Project Type Open C Restricted Mon gnon i iTe m e o e an A A AA AN A AA A 4 7 3 New Project Stage 1 O Persona IT J abeen Choudry Thomas Page 13 of 16 Oil Experience User Manual The Project Type at the bottom of the page controls the display of this project within the Open Projects page If the Open option is selected it will be visible to other users who may register an interest in participating The Restricted option prevents the displaying of the project and members are requested to join by the Project Owner There are a number of mandatory fields on this form which are identified by an asterisk alongside the field name Once complete use the WIEP button Stage 2 concerns the Required Sector Expertise The form presents a series of checkboxes to identify the expertise required for this p
3. Add Viewing Events News and Announcements Events are displayed on the Calendar View Position the mouse over any day the calendar can scroll through months and years by clicking the navigation arrows at the top of the calendar and events for that day appear in a pop up Clicking on the day in the calendar updates the Events for select day box at the bottom of the page News and Announcements can be viewed by clicking the appropriate sidebar link Persona IT J abeen Choudry Thomas Page 11 of 16 4 7 O Persona IT J abeen Choudry Thomas Page 12 of 16 Oil Experience User Manual Projects The OE registration process is the main route in to the project based collaboration environment The purpose of this environment is to provide a common access tool where team members can share data within a secure environment controlled by the project manager The project collaboration environment also caters for the provision of creating meetings assigning and tracking actions advertising project events and news Basically this environment is a tool to assist the project manager in administering their projects irrespective of where their project team Is located worldwide The projects tab allows members to manage their projects Open Project This is the default view within the projects tab It lists all open projects displaying the project title client date opened and the project owner Figure 4 7 1 shows the layo
4. Forum 12 Jan OF 2 Participating Matched gt Archived mam mee a a a a A A e iia A A Pt 4 7 4 Projects Owned O Persona IT Jabeen Choudry Thomas Page 14 of 16 4 8 4 9 Oil Experience User Manual The name of all owned projects is listed under the Title column Clicking the name of the project opens the Project Details table at the bottom of the page as shown in Figure 4 7 5 Project Detail Tithe Question amp Response Forum Description Any question regarding the activities of the Oil Industry may completed by End Feb Client Company GP Skills Drilling and Completions 4 Facilities Engineering 4 Geology 2 Chemicals 21 LNG 2 Aviation 3 Engineering Design 24 Accounts an Brand and Advertising 1 ls oe The table shown the details entered when the project was created but from this table there are four additional options that can be selected e Manage Edit the details or manage the members of this project e Archive Archives the project e Delete Removes the project from the OE portal e Project Site Connects to the project site Money Tab is under construction Search This is a very useful facility which allows members to search the whole of the XOIL website using key words to identify projects events and messages In particular the strength of this feature is to allow the search for people with specific skills who have worked in a named country w
5. Oil Experience aboutus benefits client senices business model using OE website networking our principles contactus l Oil Experi e nce register login To navigate around the site position the mouse pointer over the relevant heading on the navigation pane and click as shown in the following diagram about us i anai jts business model using OE website networking OUT principles contactus register la c in Persona IT J abeen Choudry Thomas Page 2 of 16 Oil Experience User Manual Each menu item on the navigation pane links to information about Oil Experience The information provided on these pages will help you decide if you wish to participate within the community If you require further information or have questions not answered on the website use the contact us link to view the postal telephone and email contact details for Oil Experience egistration In order to join the online OE community you must first register The process is triggered by clicking the register link on the navigation pane Registration is a two stage linked process The first stage requests the basic information required for initial registration Fields marked with an asterisk are mandatory and some fields can be protected from public view by clicking the Keep Private checkbox along side those fields as shown in the diagram Llsername Pe Min 6 letters Case sensitive 4 Ema
6. and or Business Sector Member List User Name Current Company Sector Expertise PA A Independant Consultant Upstream Message Skype e E Upstream Law Upstream Email Message wi 7 hanchester Metropolitan University Upstream Message Skype a Dome International Upstream Email Message Skype a The Learning Project Upstream Email Message Skype A Cae Petro Canada Upstream Email Message te ai Noel amp Co Chartered Accountants Upstream Email Message w ae Moble Energy Europe Limited Upstream Email Message ee a Oxfam GH General Email Message ol voluntary sector Gas Power and Renewables Email Message A AA Independent Consultant Upstream Message Skype lace fete Rulers Office Dubai Upstream Email Message Skyl A ee ee ee A 4 3 1 the Members Tab Further details of a member can be obtained by clicking on the member name The details that are displayed are those that are entered during the registration process by the member A message email or Skpe connection can be instigated by clicking on the relevant link under the Action column Messages Tab This tab allows members to receive and send messages to other OE members A member can view all of the messages that have been sent and received as well as having the option to reply delete or forward any message Figure 4 4 1 show the main messages screen O Persona IT J abeen Choudry Thomas Page 9 of 16 Business Sector ALL Fitter Re
7. cord 1to 20 of 90 P 4 5 Oil Experience User Manual gt Inbox inba Create New E Subject gt Sent gt Deleted ee iiim ee e non AA e m amaia maiagi m O A A A A al e I a imm niin E a A AA SA agm mi a an m m a i Stan gj 4 4 1 The Messages main page To send a message click on the Create New sidebar option add a recipient by typing their name in the TOL field or by using the Select Recipient link Enter the subject and message details as usual and hit Send once completed A document can be sent as an attachment and can be selected using the browser button The compose message screen is displayed in Figure 4 4 2 Compose Message To Select Recipients subject Attach File Browse THA AGA 90 FG m 4h 111 AA yi m1 nl Es Walii D m he on le a A L o ma a a a IIA MA AAA a m A EA A AAA A A E a 4 4 2 Compose Message Questions Tab This tab allows members to pose questions to all other OE members This feature on the home page will inform the user as to how many questions have been posed do date and provide a brief view of the question concerned The question may be related to the website itself or a specific work project related question To view the question details in full move the cursor over the question and click once The next screen will display the question in detail when it was raised who raised it and all the replies that have been posted
8. d in the previous section All the fields O Persona IT J abeen Choudry Thomas Page 4 of 16 3 4 3 5 Oil Experience User Manual selected on the previous page will be displayed here with a list box of options to indicate the user s competence The options range from one to five and indicate 1 Basic working knowledge and able to apply 2 Reasonable working knowledge and competence 3 Fully current and competent with industry standards 4 Above average industry competence 5 Industry leader with distinguished competence Once complete click on ANMAT Specific Expertise Use this section to write a short description of any specific expertise you have e g seismic stratigraphy carbonate reservoirs sub sea systems conflict resolution etc in addition to languages that you speak and or countries that you have worked in This information is private and will not be generally available Once complete click on NAME Employment History Use this page to summarise your employment history Please ensure to fill out this page within 45 minutes The in built security for the website will release the session and your registration details will be discarded if this information isn t complete within that timescale Enter the relevant information into each field of the form This page is slightly different as to save the information entered you must click the pao button for each period of employment entered O Persona IT J ab
9. een Choudry Thomas Page 5 of 16 3 6 Oil Experience User Manual From To Company Position einige select PETER selecta Country First Building Facility Add Employment Employment List From To Company Position Country Nearest City Building Facility Action 3 5 1 Registration Employment History Each period of employment added will append to bottom of the screen under the Employment List heading Once added any entry can be either edited or deleted by select the adjacent link under the Action heading Once complete click on ANTAG EAS General Info The page allows the user to add both public and private information The public information includes a photo and a short description of your current activities and interest whilst the private information provides additional security controls used to verify your ID in the case of a forgotten password request Once complete click on WARE T E Consulting Info This page allows the user to input information specific to their employment preferences On this page you can enter such information as the upper and lower limit for your fees upload a CV enter address details etc Once completed click AA IEA EE Validation Following the completion of the registration process your application to join the community will be validated with the references supplied at the first stage of the process An email will be forwarded to the supplied addres
10. ho have worked in the same countries who have worked for a named heritage company Figure 4 9 1 shows the default basic search page and sidebar Basic Search Basic Search Skills Search Country Search Heritage Search search Terms Search Colleague Search Project Search Matched Projects oa is mios a F o cm e mi e er e ee ee ee ee ee mi o 4 9 1 The Search Page Enter one or more search words to search the OE Site O Persona IT J abeen Choudry Thomas Page 15 of 16 Oil Experience User Manual 4 10 My Details This tab allows members to view and edit their public and private details which were entered during registration process 4 11 Links This tab contains useful links to other web sites including Agency links Consultants links OE Templates Industry Literature and Travel O Persona IT Jabeen Choudry Thomas Page 16 of 16
11. il Address OE W keep private Password OE Mlin 6 letters amp numbers Conftirm Password OE First Mame Telephone OE W keep private Mobile Pe optional skype ID Coptionals OE What is Skype Current Company OE Ex Current Cil Co Area of Interest 3 1 1 Registration Page 1 Once these fields are completed scroll down the page The fields displayed at the bottom of the page are used to provide references to validate your application The bottom of this page also provides a link to OE s Terms and Conditions Carefully read and retain the Ts amp Cs for your reference To continue with the registration process you must agree to abide to the Terms and Conditions This agreement is signified by clicking the checkbox Persona IT J abeen Choudry Thomas Page 3 of 16 Oil Experience User Manual These individuals may be contacted to validate your basic details Potential Clients can just put Client in the name boxes and admini ollexperience com in the email boxes it is likely that we will call you 1st validator name 1st validator email 2nd validator name 2rd validator email E By ticking this box you agree to abide by GE s Terms and Conditions We recommend that you print out this agreement and read the relevant sections as i sets out your rights and obligations Whilst these are not onerous they are important Amongst others t requires users to only use the site for legitimate purposes tt allows OE
12. mbers Messages Questions Hews Events Projects Search My Details Messages Projects You have 0 unread messages You currently are not participating in any projects Open projects and placements Questions gt 11 open projects Project documents There are currently 3 questions in the questions There are no project documents recorded Here are the 9 most recently added news items oe Project meetings Tu AT a i gt a E You have no meetings gt eee AA ee DN AR AT TAER gt Project actions ce 3 dl There are no project actions recorded ee SY OO eee gt gt Project events You have no project events Here are the 4 most recently added events 3E Members Here are the 10 most recently added members ev ee de Y k y 2006 OilExperience Ltd User Guide Coming Soon Contact Us Terms amp Conditions 4 2 1 the OE Portal O Persona IT J abeen Choudry Thomas Page 8 of 16 4 3 4 4 Oil Experience User Manual The screen has a row of navigation tabs across the top of the page and summary boxes fill the rest of the page To move to the other screens position the cursor over the name on any tab and click to select Members Tab The Members tab allows a member to list and find other members or associates Figure 4 3 1 shows the detail and functions available on this page A filter can be placed to narrow the list of members displayed This can be by Ex Oil Company Status
13. roject When completed click the TA rie button Stage 3 present some option experience that may be required for the project When completed click the WOA sere button Stage 4 display a summary of the project entered Click the ENT JOE to activate Owned Projects When clicked the member is able to view a list of all the projects that have been created by the member Once you add a new project onto the system you become the owner of the project From this view the member will be able to manage and edit their project Matched Projects This feature is particularly useful as it searches for projects that match the member s specific skills Hence the reason why it is important to enter as many details as possible during the registration process Manage Projects This functionality is only available to the actual owners of a project The manage option allows the owner of the project to View members that have registered an interest in the project View a list of all participating members Add registered members to the project as participants Add non registered users to the project as participants Remove members as participants of the project To access the list of owned projects select Owned from the sidebar menu The screen list those projects owned by the member as shown in Figure 4 7 4 f Projects Owned gt Open gt Add New Project i Client company Date created gt Owned Question amp Response
14. s that contains the username and password that will enable you to log in to the community portal O Persona IT J abeen Choudry Thomas Page 6 of 16 Oil Experience User Manual 4 The OE Portal To access the OE portal from the homepage click Login from the navigation pane The login screen is loaded 4 1 The Login Page The login screen shown below can be accessed by either following the link supplied in the confirmation e mail or by selecting the login option from the Public web page navigation bar Please enter your Username and Password to continue Usemame Password po Login Cancel Click here if you have forgotten your username or password should you experience any problems logging in please contact us by email on admini olexperence corm 4 1 1 Login Page Enter your username and password into the relevant fields and click the Login button to continue into the Portal If you should forget your password use the Click here link Figure 4 1 3 shows the Forgot Password screen where the password can be requested Persona IT J abeen Choudry Thomas Page 7 of 16 Oil Experience User Manual Please enter the email address you used when you registered for this ste Your password will be emailed to vou at that address Email Address O Submit Cancel 4 1 2 Forgotten Password Screen 4 2 Portal Main Page Figure 4 2 1 shows the main page for the OE Portal Log Out Me
15. to date The user will have the option at this point to post a reply or add a new question Persona IT J abeen Choudry Thomas Page 10 of 16 Oil Experience User Manual 4 6 News and Events This shows the OE diary with news and upcoming events Figure 4 6 1 shows the layout of the event calendar January gt View Calender gt Add Event gt List News gt Add News gt Announcements 3 OE Opening Event z AIM Oil Co s Success Ingredien E Current Date Selected Date E Events oris uate MU EVerIS Events for selected day 8 Jan 07 ere ml A AAA A ee Ns ee Pr IRA ts ee A AAA ta a aa a n An AA tr a a a we ee 4 6 1 The Event Calendar Members may add news or events to the OE diary which may be viewed by all members As the author of an event the options to edit and delete the event will be displayed within the calendar and event items relevant to OE business Ioh i Ce Do not enter any personal information e g birth dates Keep the news i The sidebar menu items allow a member to view the events calendar default view add an event list and add news and view announcements Add an Event When clicked the Add Event screen is loaded Enter all the relevant information about the event date time title and description and click Add Add News When clicked the Add News Announcement screen is loaded Enter all the relevant information title and body text and click
16. to make available to others certain personal information placed upon the site for relevant CE business purposes lt requires consultants to behave ethically and professionally and t requires clients to accept liability for any advice they receive OE does not bind you exclusively ta OE and you are completely free to continue with existing arrangements Continue Cancel 3 1 2 Registration Page 1 continued Use the SNTE button to proceed with the process The second phase of registration requests more detailed information about your career This information is collected over seven screens and the more detail entered here the more exposure the user will have within the community The following list details the subject of each page Sector Expertise Commercial and Corporate Interests Competence Specific Expertise Employment History General Info Consulting Info Sector Expertise Information entered on this page is public Click the adjacent checkbox to indicate your expertise within each field This information is displayed to other members when they look at your details Once complete click on NAS As Commercial and Corporate Interests Information entered on this page is public Click the adjacent checkbox to indicate your Commercial and Corporate Interests Once complete click on INTA ETRE Competence This page allows the user to rate his her competence within the Corporate and Commercial Interests selecte
17. ut of the Open Projects tab Projects Open Open gt Add New Project Title Client company Date created gt Owned Dubai Technical Advisor part time Dubai Petroleum Establishment 5 Jan 07 gt Participating HUMANITARIAN PROGRAMME MANAGER Oxfam GB 31 Dec 06 gt Matched LOGISTICS CO ORDINATOR Oxfam GB 31 Dec 06 gt Archived Marketing Upstream Petroleum Courses TBA 31 Dec 06 HR Manager Resourcing amp Development Oxfam GB 31 Dec 06 HSE Manager needed for secondment EDP 13 Dec 06 Environmental Impact Middle East An Insurance Co 12 Dec 06 Tech for non Tech Course GE 5 Dec 06 Organisational Transition US Onshore independent 4 Dec 06 Cost Leadership Project TBA 4 Dec 06 Senior Buyer Kazhakstan TBA 2 Dec 06 Owner OE Adm Andriat Andrian Chris T Andriat A AA A AT EAT A AE AA A AR AAA A A A EN d 4 7 1 Projects Open Within the table there are two selectable links The first is the Project Title the second the Project Owner Clicking the Project Title displays the details of the project as shown in Figure 4 7 2 Oil Experience User Manual Project Detail Title A ei Description 2 Laso ELA L CEA DLL E COLAS Bs o EL E eo TEA A Ls AO las ET Ch Ua IL 4 7 2 Project Details If the project is of interest use the Register Interest link The owner of the project will consider each interest registered Clicking the Project Owners name brings up their personal details
18. within the global energy sector The community is built upon the view that there is much that ex oil company consultants can leverage by combining skills sharing experiences discussing new opportunities and helping each other The OE website is intended to act as an easy to use interactive portal to match clients requiring expertise to appropriate consultants It also allows our consultants to work in a more flexible way The website has 8 primary functions e Home Links you to your relevant information e Members Lists and finds members together with their details e Messages Receive and send messages between members e Events Shows OE diary and news post events and news items e Search Searches for people skills projects and documents e Projects See open projects apply to work projects post new projects set up shared project rooms share documents set up meetings post agendas track actions track performance hold discussions vote on decisions e Money Sends and receives money and tracks payments e Links Various links and other services for members 2 The Oil Experience Home Page The home page can be accessed by entering the following URL into the location bar of your web browser 8 http lun ollexperience com re A te tom AA sa a 3 1 1 URL The home page is the place to find out more about the community O Persona IT J abeen Choudry Thomas Page 1 of 16 Oil Experience User Manual welcome to
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