Order Electronic Login
Contents
1. 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 5 of 16 PagelD 18 file documents electronically 24 hours a day attorneys and parties are strongly encouraged to file all documents during normal working hours of the Clerk s Office 8 00 a m to 4 45 p m when assistance is available 11 Civil and Criminal Dockets Upon the filing of a document a docket entry will be created using the information provided by the filing party The Clerk of Court will where necessary and appropriate modify the docket entry description to comply with quality control standards 12 System Availability The Court s system is designed to provide service 24 hours a day The parties however are encouraged to file documents in advance of filing deadlines and during normal business hours The Clerk s Office has established a Help Desk 1 800 355 8498 to respond to questions regarding the electronic filing system and the registration process and to receive voice mail messages The Help Desk will be staffed business days from 8 00 a m to 4 45 p m and will be available at all other times to record voice mail messages If a party is unable to file electronically and as a result may miss a filing deadline the party must contact the Help Desk to inform the Clerk of Court of the difficulty If a party misses a filing deadline due to an inability to file electronically the party may submit the untimely filed document accompanied by a declaration as a separa2. 10 12 of 16 PagelD 25 must be included in a document only the last four digits of that number should be used 2 Names of minor children If the involvement of a minor child must be mentioned only the initials of that child should be used 3 dates of birth If an individual s date of birth must be included in a document only the year should be used 4 Financial account numbers If financial account numbers are relevant only the last four digits of these numbers should be used 5 In criminal cases only Home addresses If ahome address must be included only the city and state should be listed In compliance with the E Government Act of 2002 a party wishing to file a document containing the personal data identifiers specified above may a file a redacted document in the public record and file a reference list under seal The reference list shall contain the complete personal data identifier s and the redacted identifier s used in its their place in the filing All references in the case to the redacted identifiers included in the reference list will be construed to refer to the corresponding complete personal data identifier The reference list must be filed under seal and may be amended as of right or b file an unredacted version of the document under seal The Court may however still require the party to file a redacted copy for the public file In addition exercise caution when filing documents that contain
3. Court s new Case Management Electronic Case Files CM ECF docketing system This district is a leader in electronic filing and is proud to have been the first Court to accept an electronic filing over the Internet The CM ECF system was developed by the Administrative Office of the U S Courts and is now being used by several other U S district and bankruptcy courts The system provides unprecedented access to Court records and has proven that widely available and inexpensive technology can accommodate electronic filing in nearly all federal cases It is expected that the CM ECF system will be adopted by the majority of federal courts in the near future The CM ECF system provides access over the Internet to up to the second docket sheets as well as to most case documents The CM ECF system also accepts documents filed electronically over the Internet While it is not necessary that documents be filed electronically to have them entered into the CM ECF system the Court strongly encourages electronic filing How are documents prepared Attorneys create documents on their own computers just as they do now However instead of printing the documents on paper and delivering them to the Court the attorneys save the documents in a portable document format that allows other system users to view the documents in their original format regardless of the type of computer or word processing system that was used to create the doc
4. Court contains a unique validation code that works along with the portable document format to ensure that documents cannot be altered after being received by the Court DN Is training available Attorneys and law firm staff can arrange for training in the use of the CM ECF system by contacting the Clerk s Office at any Court location or by calling the CM ECF Help Desk 1 800 355 8498 An online tutorial is available on the Court s web page at http Avww ohnd uscourts gov under Electronic Filing Registered attorneys can also practice filing and retrieving documents using a training system ve Where can learn more Additional information about the CM ECF system and electronic filing can be obtained from the Clerk s Office or through the Court s web page Available materials include attorney admission and electronic filing registration forms an Electronic Filing Policies and Procedures Manual and a User Manual Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 1 of 16 PagelD 14 LR APPENDIX B UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO ELECTRONIC FILING POLICIES AND PROCEDURES MANUAL August 31 2009 Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 2 of 16 PagelD 15 Introduction The U S District Court for the Northern District of Ohio requires attorneys in civil and criminal cases to file documents with the Court electronically over the Internet thru its Case Managem
5. DAK Doc 5 2 Filed 12 13 10 8 of 16 PagelD 21 component having an electronic file size that exceeds 5 megabytes must not be filed electronically Where an individual componentis not included in the electronic filing the filer must electronically file the prescribed Notice of Manual Filing in place of that component and the excluded component must be filed with the Clerk s Office within any deadlines and no later than one business day after the rest of the submission was filed electronically A model form is provided as Appendix C The following example illustrates the application of this section A party seeks to file a motion a supporting memoranda and four exhibits A B C and D The motion is a text document that after conversion to Adobe PDF has a size of 5kb The supporting memoranda is a text document that after conversion to PDF has a size of 45kb Attachment A is a scanned image of a one page document that after conversion to PDF has a size of 200kb Attachment B is a scanned image of a 60 page document that after conversion to PDF has a size of 7mb Attachment C is a scanned image of a 10 page document that after conversion to PDF has a size of 1 2mb Attachment D represents an object that cannot be converted to digital format Each document should be kept as a separate component PDF file rather than being merged together as one file in order to facilitate easy retrieval of any individual component Each of the components
6. avoid the need to make last minute decisions on such matters Are any documents precluded from being filed electronically Electronic filing of the initial pleading in a case is currently not permitted although that may change in the future In addition documents to be placed under seal may not be filed electronically but must be filed in the traditional manner xfs What are the benefits Electronic filing streamlines the typically time consuming and costly process of delivering legal documents to the Court and sending copies to all the parties in the litigation The system also improves access to Court records by making documents available even when the Court House is otherwise closed for business Case 1 10 md 02197 DAK Doc 5 1 Filed 12 13 10 2 of 2 PagelD 13 5 Who decides if it will be used The Court strongly encourages electronic filing Attorneys may file electronically in any civil or criminal case unless the Court orders otherwise Which cases are best suited Electronic filing is suitable for all civil and criminal cases except for those that are under seal Paci f What do I need to do An attorney seeking to file documents electronically in the Northern District of Ohio must previously be admitted to practice in this Court and must complete an electronic filing registration form Upon completion of the form the attorney will be assigned a user identification name and password that will p
7. except for Attachments B and D should be filed electronically in one submission by filing the motion and attaching the memoranda and exhibits through the electronic filing system Attachment B at 7mb exceeds the 5mb file size standard for conveniently creating filing and retrieving documents Attachment D cannot be scanned In the electronic submission Attachments B and D should each be replaced by a Notice of Manual Filing form Attachment B should then be manually filed with the Court on paper along with a copy of the attachment on disk and served upon the parties in the traditional non electronic manner Attachment D should be treated as it would if a traditional filing system were being used 16 Manual Filings Parties otherwise participating in the electronic filing system may be excused from filing a particular component electronically under certain limited circumstances such as when the component cannot be reduced to an electronic format or exceeds the file size limit described in Section 14 Such component must not be filed electronically but instead must be manually filed with the Clerk of Court and served upon the parties in accordance with the applicable Federal Rules of Civil and Criminal Procedure and the Local Rules for filing and service of non electronic documents A party may seek to have a component excluded from electronic filing pursuant to Fed R Civ P 26 c Whenever a party makes an electronic filing which exclude
8. filing receipt All other parties will be served by regular U S mail Parties may access this filing through the Court s system s Name of Password Registrant Name of Password Registrant Address City State Zip Code Phone XXX XXX XXXX Fax XXX XXX XXXX E mail xxx xxx xxx attorney bar number if applicable It is the responsibility of the filing party to ensure that all other parties are properly served Fed R Civ P 5 b 3 notes that service by electronic means is not effective if the party making service learns that the attempted service did not reach the person to be served If a party requiring service is not listed on the electronic filing receipt as having been sent an electronic notice of the filing the filing party must serve that party by other appropriate means 15 Electronic Filings A key objective of the electronic filing system is to ensure that as much of the case as possible is filed and made available electronically To facilitate electronic filing and retrieval documents to be filed electronically are to be reasonably broken into their separate component parts By way of example most filings include a foundation document e g motion and other supporting items e g memorandum and exhibits The foundation document as well as the supporting items will each be deemed a separate component of the filing and each component must be uploaded separately in the filing process Any Case 1 10 md 02197
9. term party shall include counsel of record and a pro se litigant 2 3 All hours stated shall be Ohio time 3 Application of Rules and Orders Unless modified by approved stipulation or order of the Court or a judicial officer all Federal Rules of Civil and Criminal Procedure Local Rules and orders of the Court will continue to apply to cases filed electronically 4 Applicable Cases Electronic filing will be expected in all civil and criminal cases unless otherwise ordered by the Court The parties will begin filing electronically in a case immediately Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 3 of 16 PagelD 16 5 Social Security Review and Immigration Cases Unless otherwise ordered by the Court in an action for benefits under the Social Security Act and in an action or proceeding relating to an order of removal relief from removal or immigration benefits or detention access to an electronic file is authorized as follows 1 the parties and their attorneys may have remote electronic access to any part of the case file including the administrative record 2 any other person may have electronic access to the full record at the courthouse but may have remote electronic access only to A the docket maintained by the Court and B an opinion order judgment or other disposition of the Court but not any other part of the case file or the administrative record Social security transcripts that are ava
10. Account PACER is a national system that includes case information from nearly all federal courts While most law firms already have a PACER account for use by their docketing staff attorneys will need to become aware of their firm s PACER ID and password or obtain a PACER ID and password of their own to access documents from the CM ECE system Users who do not have a PACER account will be unable to view or retrieve docket sheets or documents PACER accounts can be established through the PACER Service Center http pacer psc uscourts gov PACER Service Center P O Box 780549 San Antonio TX 78278 800 676 6856 210 301 6440 If a party must file a document on paper the Court requires only that an original document be filed Additional copies are not necessary The Local Rules for the Northern District of Ohio may be obtained from the Court s internet site at www ohnd uscourts gov If you have any questions regarding this Notice please contact MDL Coordinator Renee Schumitsh at 216 357 7017 Clerk of Court eri M Smith United States District Court Northern District of Ohio 801 West Superior Avenue Cleveland Ohio 44113 Clerk s Office Case 1 10 md 02197 DAK Doc 5 1 Filed 12 13 10 1 of 2 PagelD 12 be Electronic Filing The U S District Court for the Northern District of Ohio allows attorneys in criminal amp civil cases to file and retrieve documents from any location over the Internet using the
11. Case 1 10 md 02197 DAK Doc 5 Filed 12 13 10 1 of 2 PagelD 10 UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO MDL Docket No 1742 IN RE JUDGE DAVID A KATZ DePUY ORTHOPAEDICS INC ASR CASE NO 1 10 MD 2197 HIP IMPLANT PRODUCTS NOTICE LIABILITY LITIGATION Notice to Attorneys involved in MDL Docket No 2197 The order transferring this litigation to the United States District Court for the Northern District of Ohio was filed with this Court on December 7 2010 The cases have been assigned to Hon David A Katz United States Court House 1716 Spielbusch Avenue Toledo Ohio 43604 All filings in MDL 2197 are to be submitted to the Clerk of Court at the following address Geri M Smith Clerk of Court Carl B Stokes United States Court House 801 W Superior Avenue Cleveland OH 44113 1830 Telephone 216 357 7000 Electronic Filing The Northern District of Ohio is a leader in providing electronic access to Court documents and is proud to have been the first Court to ever accept an electronic filing over the Internet The Court strongly encourages counsel to take advantage of the benefits of its Case Management Electronic Case Files CM ECF system by filing and retrieving documents electronically as well as by receiving electronic e mail notice of the Orders entered by the Court and the filings of other counsel in the litigation Included with this Notice are 1 an Electronic Filing Brochure and 2
12. K Doc 5 2 Filed 12 13 10 14 of 16 PagelD 27 Appendix A UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO File in a Timely Manner Due to Technical Difficulties Plaintiff Case No v Judge Defendant Declaration that Party was Unable to Please take notice that Plaintiff Defendant Name of Party was unable to file the Title of Document in a timely manner due to technical difficulties The deadline for filing the Title of Document was Filing Deadline Date The reason s that I was unable to file the Title of Document in a timely manner and the good faith efforts I made prior to the filing deadline to both file in a timely manner and to inform the Court and the other parties that I could not do so are set forth below Statement of reasons and good faith efforts to file and to inform including dates and times I declare under penalty of perjury that the foregoing is true and correct Respectfully submitted s Name of Password Registrant Name of Password Registrant Address City State Zip Code Phone Xxx XXX XXXX Fax XXX XXX XXXX E mail xxx xxx xxx attorney bar number if applicable Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 15 of 16 PagelD 28 Appendix B UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO ELECTRONIC FILING ATTORNEY REGISTRATION FORM This form is used to register for an account on the United States District Court for the Northe
13. e for free is needed for viewing PDF documents e A scanner may be necessary to create electronic images of documents that are not in your word processing system Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 4 of 16 PagelD 17 7 Fees in the District Court A On Line Payment of Fees All ECF transactions that require a payment shall be paid on line on the same day that the transaction is docketed B Acceptable Credit Cards Only VISA MASTERCARD AMERICAN EXPRESS DISCOVER and DINERS CLUB credit cards will be accepted Debit cards from the above mentioned providers that do not require a PIN code will also be accepted 8 Filing of Case Initiating Documents Payment of Filing Fee Service of Summons Civil case initiating documents e g Complaints Notices of Removal can be filed electronically if filer is using a credit card for payment of the required fee Summons will be issued electronically for parties to perfect service Criminal case initiating documents e g Informations Indictments Complaints will be filed on paper rather than electronically 9 General Format of Documents to be Filed Electronically Electronically filed documents must meet the requirements of Fed R Civ P 10 Form of Pleadings LR 10 1 and LCrR 49 1 General Format of Papers Presented for Filing and LR 10 2 and LCrR 49 2 Designation of District Judge and or Magistrate Judge as if they had been submitted on paper Documents filed
14. ect the security of their passwords and immediately notify the Clerk of Court if they learn that their password has been compromised Parties may be subject to sanctions for failure to comply with this provision b PACER Account In order to retrieve documents from the CM ECF system over the Internet users including members of the public must have a PACER account PACER is a national billing system that provides case information from nearly all federal courts Users who do not have a PACER account will be unable to view or retrieve docket sheets or documents over the Internet but may access that information unless otherwise restricted at the court house PACER accounts can be established through the PACER Service Center http pacer psc uscourts gov PACER Service Center P O Box 780549 San Antonio TX 78278 800 676 6856 210 301 6440 Under the PACER system parties and counsel of record are entitled to one free copy of each document filed in their cases so long as they retrieve the document within 15 days of filing Subsequent access to those documents or access to documents in other cases are subject to PACER billing fees See the PACER web site for current rates and details 14 Service of Electronically Filed Documents By participating in the electronic filing process the parties consent to the electronic service of all documents pursuant to Fed R Civ P 5 b 3 and 5 b 2 E and must make available electronic mai
15. electronically are also subject to any page limitations set forth by Court order or by LR 7 1 g Length of Memoranda 10 Filing Documents Electronically Electronic transmission of adocument consistent with the procedures adopted by the Court will upon the complete receipt of the same by the Clerk of Court constitute filing of the document for all purposes of the Federal Rules of Civil and Criminal Procedure and the Local Rules of this Court and will constitute entry of that document onto the docket maintained by the Clerk pursuant to Fed R Civ P 58 and 79 and Fed R Crim P 55 A receipt acknowledging that the document has been filed will immediately appear on the filers screen Parties can also verify the filing of documents by inspecting the Court s electronic docket sheet The Court may upon the motion of a party or upon its own motion strike any inappropriately filed document Documents filed electronically must be submitted in the Adobe Acrobat PDF format Documents created on a computer should be converted directly to PDF without scanning Documents requiring an original signature or documents that cannot be converted directly should be scanned into PDF Filing documents electronically does not alter any filing deadlines All electronic transmissions of documents must be completed e received completely by the Clerk s Office prior to midnight in order to be considered timely filed that day Although parties can Case
16. ent Electronic Case Files CM ECF system The Court requires attorneys to file documents electronically absent a showing of good cause unless otherwise excused by the procedures set forth below or by Order of the Court While parties and pro se litigants may register to receive read only electronic filing accounts so that they may access documents in the system and receive electronic notice typically only registered attorneys as Officers of the Court will be permitted to file electronically The Judicial Officer may at his or her discretion grant a pro se litigant who demonstrates a willingness and capability to file documents electronically permission to register to do so Permission to file electronically may be revoked at any time 1 Authorization for Electronic Filing Pursuant to Fed R Civ P 5 e Fed R Crim P 49 b and c LR 5 1 b and LCrR 49 2 the following policies and procedures govern electronic filing in this district unless due to extraordinary circumstances in a particular case a judicial officer determines that these policies and procedures should be modified in the interest of justice 2 Definitions and Instructions The following definitions and instructions will apply to these Policies and Procedures for Electronic Filing 2 1 The term document shall include pleadings motions exhibits declarations affidavits memoranda papers orders notices and any other filing by or to the Court 2 2 The
17. ermit access to the system and serve as that attorney s signature on all documents filed for Fed R Civ P 11 purposes Attorneys must secure their passwords and notify the Court if they learn that a password has been compromised L What equipment do I need In order to file electronically in this Court parties need the following e acomputer running a Windows or a Macintosh operating system e Adobe Acrobat 3 0 or higher to convert documents from a word processor format to portable document format PDF e a PDF compatible word processor like Macintosh or Windows based versions of WordPerfect and Word e Internet access supporting a transfer rate of 28 8 kbs or higher e A compatible internet browser like Netscape or Internet Explorer e Access to a scanner to image non computerized documents g What if something goes wrong While the electronic filing system is highly reliable the Clerks Office has established a Help Desk 1 800 355 8498 to assist if problems occur The Help Desk is staffed weekdays from 8 00 a m to 4 45 p m eastern standard time and is available at all other times to record voice mail messages Qop Is the system secure The electronic filing system has several layers of security An identification name and password are required to access the system Documents are encrypted and transmitted through your browsers Secure Sockets Layer In addition the electronic receipt issued by the
18. for production of documents requests for admissions and answers and responses thereto will be governed by the Case Management Plan defined in LR 16 1 b 4 and the determination of whether such materials will be filed electronically or manually will be made by the judicial officer after consulting with the parties In general the Court prohibits the filing of discovery material unless it is done in support of a motion In criminal cases no material subject to discovery under Fed R Crim P 16 should be filed unless otherwise ordered by the Court pursuant to LCrR 16 1 22 Official Record The official Court record will be the electronic file maintained on the Court s servers The official record will also include however any conventional documents or exhibits filed in accordance with these provisions that have not been otherwise entered into the system because it was impractical to do so The Clerk s Office will retain all original indictments and plea agreements after they are scanned and uploaded into the system The Clerk s Office may retain return or discard all other original documents filed with the Court on paper after Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 11 of 16 PagelD 24 they have been scanned into the system at the discretion of the Clerk of Court subject to any limitations imposed by statute judiciary policy or orders of this Court 23 Remote Public Access In accordance with the E Government Ac
19. ilable from the Social Security Administration in electronic format should be filed electronically Social security transcripts that are filed electronically may exceed the 5 megabyte limitation set forth in Section 15 in order to take advantage of the index and hyperlinks within those documents Social security transcripts that are not available electronically will be filed and served on paper in the traditional manner since scanning that set of documents and filing or retrieving them electronically is impractical at this time Typically social security transcripts filed manually will not be scanned by the Clerk s Office but will be maintained in a paper case file 6 System Requirements While the system requirements may be set forth more completely in a User s Manual or other Court publication it is expected that the following hardware and software will be needed to electronically file view and retrieve documents in the electronic filing system A personal computer running a standard platform such as Windows or Macintosh A PDF compatible word processor like Macintosh or Windows based versions of WordPerfect or Word o Internet service A CM ECF compatible web browser CM ECF has been tested and works correctly with Firefox 1 5 and 2 0 Internet Explorer 6 0 and 7 0 and Netscape 7 2 Software to convert documents from a word processor format to portable document format PDF o Adobe Acrobat Reader which is availabl
20. l addresses for service Instructions to set up e mail notification are available at www ohnd uscourts gov Electronic_Filing electronic_filing html Upon the filing of a document by a party an e mail message will be automatically generated by the Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 7 of 16 PagelD 20 electronic filing system and sent via electronic mail to the e mail addresses of all parties in the case In addition to receiving e mail notifications of filing activity the parties are strongly encouraged to sign on to the electronic filing system at regular intervals to check the docket in their case A certificate of service must be included with all documents filed electronically Such certificate will indicate that service was accomplished pursuant to the Court s electronic filing procedures The party effectuates service on all parties by filing electronically Service by electronic mail will constitute service pursuant to Fed R Civ P 5 b 2 E and Fed R Crim P 49 b and will entitle the party being served to the additional 3 days provided by Fed R Civ P 6 d and Fed R Crim P 49 c The following is a suggested certificate of service for electronic filing Certificate of Service hereby certify that on date a copy of foregoing name of document was filed electronically Notice of this filing will be sent by operation of the Court s electronic filing system to all parties indicated on the electronic
21. ll parties consent 24 Privacy The E Government Act of 2002 and the Judicial Conference of the United States Courts Policy on Privacy and Public Access to Electronic Case Files set forth rules and provide guidance to protect privacy and security concerns relating to the electronic filing of documents and the public availability of documents filed electronically In accordance with the Act the following Model Notice has been provided to Courts using the CM ECF system The Office of the Clerk is now accepting electronically filed pleadings and making the content of these pleadings available on the Court s Internet website via WebPACER Any subscriber to WebPACER will be able to read download store and print the full content of electronically filed documents The Clerk s Office will not make electronically available documents that have been sealed or otherwise restricted by Court order Do not include sensitive information in any document filed with the Court unless such inclusion is necessary and relevant to the case Remember that any personal information not otherwise protected will be made available over the Internet via WebPACER If sensitive information must be included the following personal data identifiers must be partially redacted from the pleading whether it is filed traditionally or electronically 1 Social Security numbers If an individual s Social Security number 10 Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13
22. or a period of one year following the expiration of all time periods for direct appeals 18 Signature Block The party identification name and password will constitute the party s signature for Fed R Civ P 11 purposes All documents filed electronically must include a signature block in compliance with the appropriate Local Civil or Criminal Rule LR 10 1 or LCrRrR 49 1 and include the typewritten name address telephone number facsimile number e mail address and the attorney s Ohio Bar Registration Number if applicable In addition the name of the password registrant under whose password the document is submitted should be preceded by a s and typed in the space where the signature would otherwise appear s Name of Password Registrant Name of Password Registrant Address City State Zip Code Phone XXX XXX XXXX Fax XXX XXX XXXX E mail xxx xxx xxx attorney bar number if applicable Documents requiring signatures of more than one party must be filed either by submitting Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 10 of 16 PagelD 23 a scanned document containing all necessary signatures or by listing all of the names of the signatories on the document by means of a s name consent signature block for each By submitting such a document the filer certifies that each of the other signatories has expressly agreed to the form and substance of the document and that the filer has been auth
23. orized to submit the document on their behalf Physical facsimile or electronic signatures may be used to satisfy the requirements of this provision 19 Sealed Documents The filing of documents under seal is governed by LR 5 2 and LCrR 49 4 which permits such filings only with prior leave of the judicial officer Sealed documents may be filed electronically using the events Sealed Motion or Sealed Document The Court s electronic filing system will not serve sealed documents Therefore all sealed documents must be manually served upon the parties in accordance with the applicable Federal Rules of Civil and Criminal Procedure and the Local Rules for filing and service of non electronic documents The Clerk will enter a notice of the filing on the docket for manually filed sealed documents Accordingly the party filing a sealed document should not file a Notice of Manual Filing electronically or on paper 20 Trial Exhibits Exhibits lodged with the Clerk of Court pursuant to LR 39 1 or LCrR 23 2 will not be filed electronically Such documents will not be placed into the electronic filing system unless and until they are admitted as part of the official public record The party submitting the lodged exhibits may be required to resubmit the documents in electronic format once they are admitted into the public record 21 Filing of Discovery Materials In civil cases the filing of discovery depositions interrogatories requests
24. red to view documents on the system For information regarding PACER call 1 800 676 6856 or visit the website at www pacer psc uscourts gov I agree to abide by all Court rules orders and policies and procedures governing the use of the electronic filing system and consent to receiving notice of filings pursuant to Fed R Civ P 5 b and 77 d and Fed R Crim P 49 b d via the Court s electronic filing system The combination of user id and password will serve as the signature of the attorney filing the document s Attorneys must protect the security of their password and immediately notify the Court if they learn that their password has been compromised by an unauthorized user Signature of Attorney Date Submit completed Registration Form to Geri M Smith Clerk United States District Court Attention Electronic Filing System Registration 801 West Superior Avenue Cleveland OH 44113 1830 Revised 8 28 08 Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 16 of 16 PagelD 29 Appendix C UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO Plaintiff Case No v Judge Defendant Notice of Manual Filing Please take notice that Plaintiff Defendant Name of Party has manually filed the following document or thing Title of Document or Thing This document has not been filed electronically because the document or thing cannot be converted to an electronic format the electronic file size of the documen
25. rn District of Ohio Electronic Filing System the system Registered attorneys will have privileges to electronically submit documents and to view the electronic docket sheets and documents Once your registration is complete a user id and password will be sent to you via email Please call the Electronic Filing Help Desk at 1 800 355 8498 with any questions PLEASE TYPE Mr Mrs Ms First Name Middle Name Last Name If appropriate check one Senior Junior II MI IV Highest state court admitted Bar ID Number Are you currently in good standing Yes No Firm Name Address City State Zip Code Have you relocated to this address within the past year Yes No Voice Telephone Number _____ Fax Number Internet Mail Address Attorneys seeking to file documents electronically must be admega to practice in the United States District Court for the Northern District of Ohio pursuant to LR 83 5 and LCrR 57 5 Date admitted to practice in the U S District Court for the Northern District of Ohio If you are not admitted to practice in this court please complete which applies Attorney for the United States Yes No Date Applicant s Personal Statement amp Oath submitted pursuant to LR 83 5 k amp LCrR 57 5 k Date motion to be admitted pro hac vice granted in case number Pro hac vice admission fee receipt number If Attorney of Record in an MDL action in this court indicate case number A PACER account is requi
26. s a component that will be filed manually the electronic filing must include a Notice of Manual Filing in place of that component A model form is provided as Appendix C Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 9 of 16 PagelD 22 If the entire filing including all components is made manually a Notice of Manual Filing should not be filed either electronically or manually Whenever it is practical the Clerk s Office will scan manual filings and enter them into the electronic filing system Once a document is scanned into the system Section 22 below provides that the electronic version becomes the official record of the Court and permits the Clerk of Court to retain return or discard the original If a party believes that retention of the original is warranted a copy of the document should be filed with the Court and the party should retain the original A party may also request at the time of filing or within 10 days thereafter through a separate document that the original be returned rather than discarded should the Clerk s Office ever determine it is no longer needed by the Court The pages of all documents filed manually should be one sided in order to facilitate scanning by Court staff 17 Retention of Originals of Documents Requiring Scanning Originals of documents requiring scanning to be filed electronically must be retained by the filing party and made available upon request to the Court and other parties f
27. t exceeds 5 megabytes 30 60 scanned pages Plaintiff Defendant is excused from filing this document or thing by court order The document or thing has been manually served on all parties Respectfully submitted s Name of Password Registrant Name of Password Registrant Address City State Zip Code Phone Xxx XXX XXXX Fax XXX XXX XXXX E mail xxx xXxx xxx attorney bar number if applicable
28. t of 2002 and policies set forth by the Judicial Conference which governs the administration of the U S Courts the Court strives to provide public Internet access to case related documents to the same extent that those documents are available at the court house with some limitations Current Judicial Conference policy prohibits with few exceptions courts from providing remote public electronic access to documents in criminal cases While documents in criminal cases can be obtained by members of the public at the court house remote Internet access to those documents may only be provided to Court staff and counsel of record on the particular case at this time The Court also places similar access restrictions on social security review government collection and ERISA cases because of the sensitive personal data identifiers that appear in many of the documents in those cases It should be noted that the Judicial Conference policy prohibiting remote public access to criminal case documents has changed but will not become effective until the Judicial Conference determines an implementation strategy An exception to the prohibition against providing Internet access to criminal case documents is that in those high profile criminal cases where demand for the documents will impose extraordinary demands on the Court s resources the Court is authorized to provide Internet access to the documents if the trial judge finds that such access is warranted and if a
29. te document stating the reason s for missing the deadline The document and declaration must be filed no later than 12 00 noon of the first day on which the Court is open for business following the original filing deadline A model form is provided in Appendix A 13 Registration In order to effectively use the electronic filing system users will need both a CM ECF account and a PACER Public Access to Court Electronic Records account a CM ECF Account A party seeking to file documents electronically must submit a completed Electronic Filing System Registration form Appendix B prior to being assigned a CM ECF user identification name and password that will serve as that party s signature for all purposes including Fed R Civ P 11 Online registration is also available through the Court s web site www ohnd uscourts gov Additionally attorneys seeking to file electronically must be admitted to practice in the U S District Court for the Northern District Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 6 of 16 PagelD 19 of Ohio The completed Registration Form must be signed by the registrant and addressed to Ms Geri M Smith Clerk United States District Court Attention Electronic Filing System Registration 801 W Superior Avenue Cleveland OH 44113 1830 Once registration is completed the party will receive notification by U S mail as to his her user identification name and password Parties agree to prot
30. the following 1 Personal identifying number such as driver s license number 2 medical records treatment and diagnosis 3 employment history 4 individual financial information and 5 proprietary or trade secret information Counsel are strongly urged to share this notice with all clients so that an informed decision about the inclusion redaction and or exclusion of certain materials may be made If a redacted document is filed it is the sole responsibility of counsel and the parties to be sure that all documents comply with the rules of this Court requiring redaction of personal data identifiers The Clerk s Office will not review documents for compliance with this rule seal on its own motion documents containing personal data identifiers or redact documents containing personal identifiers whether filed electronically or on paper The privacy provisions adopted by the Court are set forth under the General Rules of 11 Case 1 10 md 02197 DAK Doc 5 2 Filed 12 13 10 13 of 16 PagelD 26 Pleading in LR 8 1 and LCrR 49 1 1 25 Additional Information Additional information regarding electronic filing can be obtained by visiting the Court s web site www ohnd uscourts gov calling the help desk at 1 800 355 8498 or by writing to Ms Geri M Smith Clerk United States District Court Attention Electronic Filing System Registration 801 W Superior Avenue Cleveland OH 44113 1830 12 Case 1 10 md 02197 DA
31. the Court s Electronic Filing Policies and Procedures Manual which governs electronic filing in this district An electronic filing online Tutorial is available at www ohnd uscourts gov Electronic_Filing index html An Electronic Filing Attorney Registration Form is included as Appendix B to the Court s Policies and Procedures Manual All attorneys who participate in MDL 2197 should complete and submit the registration form to the Clerk of Court Typically the Court only permits attorneys to register to file electronically if they have been admitted to practice before this Court however Rule 1 4 of the Rules of Procedure of the Judicial Panel Case 1 10 md 02197 DAK Doc 5 Filed 12 13 10 2 of 2 PagelD 11 on Multidistrict Litigation permits attorneys in good standing of the Bar of any U S District Court to continue to represent their clients without condition To facilitate the processing of your registration please indicate on the form that you are counsel of record in MDL No 2197 The Court will assign a login ID and password to each registered attorney which will permit the attorney to file documents electronically over the Internet The ID and password will also serve as the attorney s signature for purposes of Fed R Civ P 11 on all documents that are filed electronically In order to retrieve documents from the CM ECF system attorneys and law firm staff will also need a PACER Public Access to Court Electronic Records
32. uments or is being used to view them Y How do file electronically Attorneys access the Court s electronic filing system over the Internet After establishing their identity by entering a Court assigned user identification name and password attorneys enter the case number in which their document is to be filed the name of the party for whom the document is being filed and the type of document being submitted answer answer with cross claim etc The document is then transmitted to the Court s computer 123 What happens next Once the document is received by the Court the electronic filing system e Sends a receipt to the sender verifying that the document has been received e Updates the docket sheet e Makes the updated docket sheet and the document itself immediately available to anyone with access to the system e Sends a notice of filing to all parties who have agreed to receive electronic notice What if the document was not ea created on a computer The Court seeks to have as many documents as reasonably possible filed electronically The Court recognizes however that some documents may not be available in electronic format for example certain medical records Nevertheless many of those documents can be easily and inexpensively scanned for electronic filing Documents or objects that cannot be scanned reasonably will be filed and served in the traditional manner Advance planning will help
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