User Guide - the Roedean School Magazine Online Archive
Contents
1. Edit Article Function Add Edit Delete Comments Function Open Full Journal Pdf Open Article Pdf Using the Full Journal Bookmarks Article Data Search Search Examples Advanced Search User Rights Permissions Technical Support Page 1 Page 2 Page 3 Page 4 Page 5 Page 5 Page 6 Page 6 Page 7 Page 8 Page 8 Page 9 Page 10 Page 11 Page 15 Page 16 Page 19 Page 20 Issue 1 nov 2013 Roedean School Archive User Manual cae Welcome Screen On entering the system the Welcome Screen will be displayed RO E O EAM Dipa ATA oa tral Ela E Wisdccond to ihi Rondaan School lagachin Onim Archive Pa Pe ee pam a ee ee ee eee g ge pe p n This screen gives a brief description of the system and the ability to Log In using the supplied Username and Password In addition this screen also gives access to the privacy amp terms On logging in the screen will change to the Switchboard Screen ROEDEAN otras ouii eure Hy AE This screen is the main Hub for navigation between the main archives A link is provided within each of the archives back to this screen Switchboard At present the only available archive on the Switchboard screen is Journals Issue 1 nov 2013 Roedean School Archive User Manual aa Browse Journal Select the Journal option to enter the Journal archive The Browse screen will appear ROEDEAN Degital Archives locking outward igot cha2. Add Line button to remove a search field select the Remove button next to the field not required Advanced Search Remove i Select Field Select Field Bemis Select Field w Eeu Select Field Select Field Issue 1 nov 2013 Roedean School Archive User Manual 16 Each of the search fields are drop down options which contain the available fields over which a search may be placed Advanced Search Add Line Select Field W Remove ff Select Field Number Remove teen Title Category Month BodyText These fields are the same as are available in the Search function e Number e Year e Title e Category e Month e Body Text The Number Year and Month fields if selected will also allow the user to set ranges of search criteria Gee heme i EGU Select Yea EQU Sekci Tne Select Fick nom elect Firki Fig Saloct Fisk F Balt Fick i i Ficaram Jing 1 1922 ictobgi 192 Noaernbar Number Year Month In addition the Number and Year fields provide the ability to search by equation Advanced Search Remove Year ___ EQU H Select i Remove Select Field iat EQU GTE Select Field LTE NOT EQU Search criteria equal
3. cont ate kigh Search Yer Far A To Hh THe Tate Aji Cartage zi log Tari ANY ann z Biali A1 Whowihes Muma A Humbe w EZEZ H 2012 Ridia Scroo Bogia School Wobshc Cogwiokd Priusa Terre mi Wor Gik K HES A Lr eT iii Se W E The Search screen allows the user to select pre defined search criteria e Year From To e Category e Month e Number e Title e Body Text Any combination of the pre defined criteria may be used to locate required articles To place a Search across the search criterion select the Search button To Clear any search criterion select the Reset button Issue 1 nov 2013 Roedean School Archive User Manual Ca Year From To By selecting the arrows in the Year From To fields the system will display the available years in chronological order Search Vaar From 1920 Tp Al Tee from U Ta fd i Category A1 Catajaies p Catagory MZEE i Morte A8 fdonthe 1921 TR y 1827 Woomih 11 h5 i peii EEEN 15 2d iid 1826 img 1826 imi 1927 17 1876 bee 1325 1590 434 1531 ma 1942 1932 Select the required year or range of years and the system will return all articles from the search criteria Category Each extracted article has been allocated to a specific category select the required category from the drop down function Year From All To Ali Category All Categories Month All
4. to i e 1923 or Number 2 GTE Search criteria Greater Than i e years 1923 and above or Number 2 LTE Search criteria Less Than i e years 1923 and below or Number 2 NOT Search criteria Not including i e not 1923 or not Number 2 Issue 1 nov 2013 Roedean School Archive User Manual ca An example of how this can be used is to select a range of years greater than 1924 but not including 1930 Remove ear GTE 1324 Remove ear NOT E Ruuna select Field This would return all the articles from 1924 to present day except articles from 1930 The Advanced Search function provides the ability to place searches over multiple entries within the same fields The following example shows a search criterion of 3 different Categories Category i Dancing 3 Category Exam Results Category Library 3 different Categories and 2 different Body Text items Category Dancing Category Y Exam Results Z Category Y Library y Rouen BodyText Exact Phrase thomas jones Bodytox al Exact Phrase jack smith As with the Search function the Category field will display a drop down list of available categories and the Body Text field allows for Any Word All Words and Exact Phrase options To place a search over the system with entered criterion select the Search button to clear any search criterion selec
5. C ategories 5 Announcements Article Clubs amp Societies Competitions Concerts amp Plays Contents Correspondence Cricket Dancing Directory Editorial Notices Exam Results Gifts Girl Guides Library Missions Music Notes Obituary Qld Roedeanians Prose amp Verse Reports School Camp School Officers speech Day Speeches Sport 62013 Roda The system will return all articles from the search criteria i e Music Issue 1 nov 2013 Roedean School Archive User Manual oa Month Select the required Month from the drop down function Year From All v To All v Category All Categories v Month Alll Months February June October November The system will return all articles from the search criteria i e February Number Select the required issue Number from the drop down function Year From Te a v Title Category All All Categories W Body Text Month p All Months Number All Numbers The system will return all articles from the search criteria i e 3 Title The Title field allows the user to enter specific words from the article title Title ithe Body Text ANY word The user can enter a single word or multiple words and the system will return any articles that contain the entered data i e general wga Frami All To Al Tite genera Crego All Caraga nes Booty Text AMY word a Month A Months M
6. NTS oO j February 1321 Editorial Minties EDITORIAL HOTEES eo BS 1 February 1920 Exam Resula EXAMINATION RESULTS F D 1 February 1920 Spo GENERA Lat RiS5E tal E on pS 1 February 1920 Cir Sukie GRL GUIDES T E io Fg 1 February 1920 Announcements HONOURS GAINED SY OL MALS ete ee February 1920 Saeach Day Speeches MISS LAWRENCE S SPEECH Pam 1 February 190 Pa a BAJSE BU A TIONS 1910 The articles are displayed in a tabular results panel which displays the Issue No Month Year Category and Title for each article in the system Edit Article Function Select the Edit Article symbol and the Edit Article function screen will appear Tithe CHAN KWOMG Category Amicle PDF Page af Pare From a Phot TO dz s a Tn pa ija q pei The user may edit the Title Category Pdf Page No and the Page From Page To details On completion select the Submit button to commit the changes to the system Note This function is only available to users with Administrators or Editors access rights The function will not be displayed for guest users Issue 1 nov 2013 Roedean School Archive User Manual al Add Edit Delete Comments function Select the Add Edit Delete Comments symbol and the Add Edit Delete Comments function screen will appear Select the Add button to add a comment select the Return button to return to the article results pa
7. ROEDEAN SCHOOL DIGITAL ARCHIVE Welcome to the Roedean School M agazine Online Digital Archive The Roedean School M agazine includes news games reports features prose and verse dating from 1890 to the present day It is a valuable resource providing fascinating information about pupils staff and school life Each magazine has been digitally reproduced and each article extracted to provide a comprehensive search facility that enables the user to locate items of interest contained within a specific magazine or across the whole archive In addition each article is categorised to enable quick link searches to be placed over the system The results are returned in a tabular format with the ability to select a title and view either the whole magazine or just the article as a pdf The article within the pdf can be copied and pasted into other applications such as Word Excel and Notepad Alternatively the user may view the magazines as a whole pdf and scroll through using the page navigation option or the embedded bookmarks It is recommended that the system Is viewed in Internet Explorer 8 or above or the equivalent The user will require a pdf viewer to open the pdf files These viewers may be obtained free of charge directly from www adobe com Issue 1 nov 2013 Roedean School Archive User Manual po Contents Welcome Contents Welcome Screen Browse Journal Browse Screen Functions Navigation amp Display Article Display Panel
8. her program such as Word Excel Notepad etc 2 ANNOUNCEMENTS ANNOUNCEMENTS HAPEL COLLECTIONS LACROSSE CUPS AND ORDER OF HOUSES Finst Hoses Number Four Cup Two Three and ne equal Seconp Houses Number Three Cup Two One and Four equal Trtkb Fouses Number Three Cup One Four and Twou equal Piast Excension Houses Number One Cup Four Two and Three equal Seconp Excersion Hoss Number Two Cup Three Four and One equal Select the required text from the pdf then copy control C and paste control V into another application Tepr ae a cat sarc Hinton ees t Huapi By Foe G i ia Tr Lb dt Mait peak e i 2 a7 5 eee F i Li Tiani d E rish TE F an ETET Comm E i a e sae ine a ai 1 T ramen Er ifar er LJ ot raien T Car tape haim PEENE H with a paris the reri af rhe F Tein SPT eer tn Ve oi a ir emare n ace Dlg riae Tha Tif i iT ie raphe e mary i LE clofin Suchen Ha riri Er n A es f Erm i PEEHI i am PLE T Scheel fe ae la i a ee Strachan S fol Hinge Pi LAA SALEHE oe ARMOUR EHETE Note OCR recognition is approx 95 accurate however Illustrated text handwritten text and illuminated text may not read correctly Issue 1 nov 2013 Roedean School Archive User Manual 100 Search Select the Search option from the Browse screen to open the Search screen RO FDEAN Digital Archives banking outward
9. in Poakbok Tung a Tareign aE lene nit nore three rile op the river iem Canton h la verf foe wiil miat lho bakers throes sil mi lai aml are n prasi attraction tn the Tras light giris Thasa ara abeunt tge gis in the shon some fram Cintana and others irora Note Some of the journals are quite large and may take some time to appear The users can the browse through the full journal from this screen Open Article Pdf file Select the Opens just the Article Pdf file symbol and the article selected will be displayed as a Pdf file in a separate screen This method of opening an article file is quicker than opening the full journal but will only cover the journal pages that contain the specific article Issue 1 nov 2013 Roedean School Archive User Manual uel Using the Full Journal Bookmarks By using the Open the Full Journal Pdf file option the user can navigate through a full journal by using the embedded bookmarks these are accessible by selecting the Bookmark symbol in the pdf viewer E CONTENTS E EOTORAL HOMCES ANNOUNCE MENTS E EXAMINATIO H RESLATS Bookmarks To THE UNINMLATED ARMISTICE Day it FARIS 1920 On DRAKNG TEA CHRISTMAS CAROL HAUTE g Issue 1 nov 2013 Roedean School Archive User Manual K Article Data Each article from the journals have been OCR optical character recognition processed data from any article may be copied and pasted into anot
10. nel On selecting the Add button the comments dialogue box will appear Cor rame Add any required text into the CommentText box and select Update to commit the comment to the system Eromen fs Dp Add Conameart Cnr rere Tit Fig Uraia mrene Select Cancel to abort any comments entry Once added the comments can be viewed from within the Comments screen Comments GAN Date futher Comment as Toc le oe ZLD 133 guest To edit a comment select the Edit symbol pencil make the necessary changes and select Update to commit the changes to the system To delete a comment select the Delete symbol red cycle with white cross the system will ask for confirmation that the comment is to be deleted Issue 1 nov 2013 Roedean School Archive User Manual po EJ 20012013 1653 gee Are you sure you want to delte this Camment Are You Sure ancal Select Delete to remove the comment from the system Open the Full Journal Paf file Select the Open the Full Journal Pdf file symbol and the article selected will be displayed as a Pdf file from within the Full Journal in a separate screen CHAN KWONG CHAN KWONG oe ers et in imge car Got than ll af merg me Tighbe of Eoedean in the distaaoe as s gol to the wp of the bWlafter earning back from Bobelepa em geina meme Hy as Cbd Gels Gece were whet we looked for ee
11. rey in this instance 2 results would be returned As stated previously any combination of the pre defined search options may be used to assist in locating a specific article or articles and experimentation by the user is recommended Once a search has been placed the results will appear as a tabular results screen the same functions are available to the user as within the Browse Screen Functions Issue 1 nov 2013 Roedean School Archive User Manual 14 The following example explains how the search can be aided by using multiple criteria The search criterion is for hetherington Example 1 Just using the Body Text option eer Som i To a F Low Ceo M lapel Boeke Tet Pot ey oe dae A Ll ariar aE ey D ce E E hepsi hama a ot ay aa FE HEj rai Lise a Bi 1 Taini ERI eae eS a EE TE Ei m fea a peep Oo Bia i hrs P Sad Poirie M i daian PGE Lad Erg sopa depen Kon Dii reima opa FP fais Cad oer a AE iaa ned Ad forama oe 7 ae HEE Tij Dreger oat hice ind Dij Erasers eee ME Oa FOI Dij Peme Bai Abimi rar Tia Peg dante ra GT T hma ma e Bi sable ofa i kii nH ij Foedejar oa i Habiak wid TI Pape triage Pl BA F PaE Bini Cio Freira ops i ctor Hi Sid Freeman Ta SHAT RAEITS SRMOUMCRAEITS aay ie rego Pa Tt Ae Ge D Pr SH te Ia es Aa Be ED Se Se TD A RS E CD SCA 2 TEID ALA Eu Te ED one ee BE ME E TD k bE H DUD a a i 41 articles are returned in the search re
12. rg frig Fit 1i A Ls Digaaying iame l IC of 23 V r i Himes Marth Catagory THis oO Bay 1 Pettis ED Ba Licks CHAN KEVOMG 3 Hai Febin Hii reio THAHEN H TFE 5 COHHA CRHELIZ HY apai Febna Se Comers COMMENTS OBS 1 mbna ED Ditari aesa COC RAL MOTIS 2 8 t Fea He Ember Fess EX BMRA TO RESULTS oe Ba Polen ED Sasi CEREAL LACROSSE oo Bit Fene BE anf aika CAL S065 Tc Oo D2 Hoey Tau Bearer CLM TK PUMIUMS SAMEN d CLJ RIR a Bie Feini ED Toth Dap Seah BESS LARVAE C S PEH oO Bus t Fenny H LOT MGIC EEMETA 2515 C13 fide Schon inn Shon Aea Capro Pma A ama Adan Wer Code The Browse screen is default to the first journal in the archive The Browse screen provides access to the Switchboard Search and Advanced screens Switchboard Browse Search Advanced Switchboard Returns the user back to the main Switchboard Search Opens the Search screen Advanced Opens the Advanced search screen Issue 1 nov 2013 Roedean School Archive User Manual E Browse Screen Functions The Browse screen provides the user with the ability to locate specific journals using a predefined selection option Browse 127 The left hand column displays the Journal years and the right hand column displays the available issues or months By selecting a required year in the left hand column the issue month option will automatically change to display the available is
13. sues Select the required issue month to display the available articles Navigation amp Display There are a range of buttons to enable the user to navigate through the articles and to display the file edit the article or add edit comments First Prey 1 Ea Displaying items 1 10 of 23 The navigation bar buttons are First Returns the user to the First page in the results panel Prev Returns the User to the previous page in results panel Next Displays the next page of results Last Displays the last page available in the results panel In addition the user may change the number of articles displayed on the screen by selecting the required quantity in the option box This allows the user to display 5 10 15 20 50 100 or 200 results on the screen more than 10 results will require the user to scroll down the screen to see the results Issue 1 nov 2013 Roedean School Archive User Manual e In the results panel display options are available 28 Bia Sa Opens the Edit Article function Note this function is only available to users with Administrators or Editors access rights Opens the Add Edit Delete Comments function Opens the Full Journal Pdf file a Opens just the Article Pdf file Article Display Panel fwumaer Manth fear Category Tite Pitt Ha 1 February 1323 Arbde CHAN KWONG P Ha 1 February 1920 Carectory CHANGES IM THE SCHOOL DRECTORY Spaai February 1320 Comte nts CONTE
14. sults Example 2 Using the Body Text and the Year From To options Tete Te ie ik Tie Copper Al Carers Ge Get ie pe Ae bhara ee ee Pm Ea m ES EI rpi min t te S621 ay nE el See ai EE ree ma Tr Da Ryn ine TE E TAHE ji ra TE Miry irg a i B l Tehee i Ly Bs hina cE E inr HE hiert CO p a nE EE Tie HES Dimo The articles are reduced to just 7 Example 3 T TLD FE Td DD PLS APO ord St SH ah SRDS ee TA OC AL oped ak ed Using the Body Text Year From To and Category options Year ren 122 wia Wit i Tithe Caran Dieta am Bode Tas waharin A LLIS Moen A Marha Rural AN aries O faut Rica CE GE 200 BE FES dicsteying iter 1 oF 2 Ya Sheba bey Ee DHIOL RECTORY Only 1 article has been returned from the search Issue 1 nov 2013 Roedean School Archive User Manual Rem Advanced Search Select the Advanced option from the Browse screen to open the Advanced Search screen ROEDEAN stam aking ooreard aiming Wirk Advanced Search orad 2 a O eee Ee The Advanced Search screen allows the user to select their own search criteria The screen is default to 3 search fields which may be increased or decreased as required by the user Advanced Search Gone Select Field CONA Select Field v Select Field To add additional search fields select the
15. t the Reset button this will clear all search criterion and return the fields to 3 lines Once a search has been placed the results will appear as a tabular results screen the same functions are available to the user as within the Browse Screen Functions Issue 1 nov 2013 Roedean School Archive User Manual fom User Rights amp Permissions All contents of the Roedean School M agazine Online System are copyright and owned by Roedean School and as such no part of the Digital Archive may be viewed or copied without the permission of Roedean School Access to the system Is via username and passwords which can be obtained from Roedean School The ability to access certain functions is based on the access rights allocated when usernames and passwords are Issued Some functions may not be available to all users Issue 1 nov 2013 Roedean School Archive User Manual ome Technical Support For general help and support please contact the Roedean School Archivist on jsu roedean co uk _ he For Technical Support please contact SDS Specialist Solutions S S Email support sds qroup co uk heritage Tel 01425 621262 Issue 1 nov 2013 Roedean School Archive User Manual Cae
16. umiber All Kumbers EZEN i GS 10 TED EY visotaying items 1 Toft Mimba Mianth Year Category Tale Omi 3 October 171 Snort GENERAL CRICKET oaa 3 Grabar 1923 gpa GEMERSL CAKEET p 3 October wa Sport GENERAL CRICKET oa 3 October 190 Sport GEMERA CRICKET Issue 1 nov 2013 Roedean School Archive User Manual e Body Text The Body Text from each article has been extracted to enable the user to place a search across any specific word or combination of words that appear in any article Title Body Text ANY word In addition the user may apply a filter option to the Body Text search by selecting an option from the drop down function Title Body Text ANY woda Number Alll Numbers v ANY word ALL Words 0 Exact Phrase These options are ANY word The search will return any of the words that appear in the search criteria i e Havard Humphrey would return all articles that contain either Havard or Humphrey in this instance 26 results would be returned ALL words The search will return all of the words that appear in the search criteria i e Havard Humphrey would return all articles that contain both Havard and Humphrey in this instance 3 results would be returned Exact Phrase The search will return only the exact combination of words that appear in the search criteria i e Havard Humphrey would return all articles that contain only Havard Humph
17. vih ech ag of the same hrii ar Toe dhe ligh of Chan Kwang for the feet dma of the mad fit ded ap fo thee ver Chon Keog means Trug Light L which is vie nage the ached a uleape loo wi vs itt Enlgure lie Fd ara haa ird Wien Th ii wii memet about that school thar made re 11 Roedecaren Gerd paii af beet Bites che happening Haigh it mas Ga guTcundings which br me were mew and snipe and E fe Poe me W t ing Chase The whoa fn kill iann ists cme ik ig true bred iE commands a wide vier of the mowy Fouad ramad of ike Dine mial a C hirr l the Trur igke guls see muis of rior eiis ped pid cdonts pore minile bmk hp bambos geren the broad Canwn mes the city a fer webs avay sod in the disease che Whie Clecd moantace tis a view that they lowe and ee ae eck part of theme ag ba Daa ami ihe Sai ie pam of oe Tha chee budding havea Medan hok sbat bim ene BS ma j ihe voluriag is auch the suc though il big windows am miai felling Ahya thai gaa ii ihe East Thea baiidings ae L yet Teny incomplete ond a new ee ji Feng put yr a ditmeg eyyre aral rosg tlotunibececs wai hed Sha baie fer hig new bel ing bang imed iori ike whi sheng the road in bal daren on bamia sings br wens it hihiri a kngihy Tecetealing buk thee pou don t bory w China Nate policemen armed wiii ravelverh aha 29 geiri diane tha edad and thi ant mha fi itmtioned st ihe iar end of Chan Ereng be bok bee a bami bor wici a belffane dink dese garden mund amp Treg light in
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