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Chapter 03

1. f i E UHSE UE La 11 1 17 11181 111 RTE a q 171 Ep Hd i p ae N 3 gi EH section VIP and Press 11111 11 111 8 SHEE MODULAR VENUE ch 5 RE a section VIP and Press Minimum capacity 5 500 Seats Grand Slam 7 Country Flags FA RE vera R o ECC al 1 21 11 5132222122 section spectators ns A 112 22552322 5 222 EITIE 55222 VIP Evacuation way Press Camera Platform 5 2 2 22 ESS eS H r H H F H H eee T CCE WET errr Seer ee SSS ee EEE SCO eee rrr x 5222 Court M Presentation Platform Working Storage Rooms Scoreboard Modular Stadia Country Flags 7 copyright by Niissli 0558 Intemational Ltd CH 82 38 Minimum capacity 3 000 Seats Open ill o ass Prone 41 52748 2241 wewnmssen M FAW di 52 748 2200 ch
2. S e Th 1 F Checking the pressure of the ball 3 2 Referees A The Generalities A clear protocol of communication must be established between the FIVB the FIVB Referee Commissioner and the Organizers NFs and Promoters This protocol of communication must be formally addressed to the President of the National Federation and must include a point of contact with the authority to confirm the arrangements made with the National Federation and the Promoter within an established deadline In 2010 the FIVB will continue to follow the assignment policy implemented at the end of the previous season by combining the top experienced referees with a new generation of young promising referees B The Neutral International Referee For each event the FIVB Beach Volleyball Department and the Beach Volleyball Referee Commissioner must appoint five 5 Neutral International Beach Volleyball Referees for a single Open event For a double gender event men and women the FIVB must then nominate seven 7 Neutral International Beach Volleyball Referees Following the 2007 World Council decision the FIVB must then nominate ten 10 Neutral International Beach Volleyball Referees for a Senior World Championships event Four 4 International Neutral Referees are appointed to a Junior or Youth World Championships by the FIVB Whenever possible the FIVB appoints Neutral International Beach Volleyball Referees who live in the same conti
3. QE FE 2 a 2 4 8 __ 4 15 6 2 5 h 8 i ra aa a 2 LL i 54 a PE Wisom _ 221 de 520 NES 23 3 I y g 9 PHONE LINE FOR GLAZED ZONE lt ja 5 MODEM amp PHONE l tel T OFS ojj BBE S TAABLE T ARRIVAL Field of Play FOP ls 2 3 8 Root 3 iA 158225 8 2 UNDER THE TABLE l ae aa C E on cE F Drawn by KOHDAN helcla BEACH VOLLEYBALL i 7 SURFACE zot Requirements for Control Rooom oF oo 2 TEMPERATURE F RAINPROOF ifi wer 4 i 508 240 Volts 50 60Hz FIELD OF PLAY TABLE HEIGHT 700mm E 7 SWISS TIMING i 21 5 S380240 Volts 50 60Hz Hole Dia 100mm for Cables ALL Cables are TWISTED z 7 5 z 5 11 Swiss Timing Area and Role Swiss Timing personnel room shall be equipped with tables for E Swiss Timing a company of the SWATCH Group is responsible for computers 2m x 0 8m and space to store and lock three boxes p 2 5 the shipping and running the SWATCH scoreboards on site though for all technical equipment overnight In addition the following 5 g P 5 eo er Lm W oO 2 technicians and the following must be respected by all parties equipment must be set up in this area too in order to allow Swiss 3 3 a gt 5 5 listed below concerning these scoreboards Timing to p
4. gt strategic location in terms of concentration of peoples and amenities In addition such an area should be famous and popular to attract as many spectators as possible gt sufficient number of comfortable seats for general spectators and VIPs i e minimum stadium capacity of 8 000 seats for World Championships of 6 000 seats for Grand Slam of 3 000 seats for Open events area on the bleachers to give access to the athletes guests and athletes taking part in the Qualification Tournament sufficient area to set up the facilities the required number of competition courts warm up courts as well as trade village parking etc good visibility from all VIP areas general stands etc and sufficient distance from the bleachers to the court correct orientation of the stadium to fulfill the TV requirements Organizers and Host TV Broadcaster must decide on the stadium s position to ensure that the main court is properly placed with regards to the position of the sun in order to avoid TV productions problems see sections related to TV Broadcasting Guidelines and Competition Area and reduce shadows as much as possible The TV platforms should be foreseen in the planning phase in accordance with the TV camera position requirements foreseen necessary space to set up artificial lighting system if any and the sound system gt correct placement of the 2 SWATCH Electronic scoreboards easy access
5. match protocol awarding ceremony protocol eventual side events reminder to athletes concerning the communication of their travel schedule to the Organizers of the next World Tour event s information on the Rules of the Game refereeing instructions interpretation of the Rules any other useful information any eventual communications from the FIVB to the athletes eventual questions from the athletes An information kit with all tournament information and the FIVB Regulations concerning the event must be distributed to all participating athletes The FIVB may require extending exceptionally the duration of the Technical Meeting to provide athletes with information about TV distribution FIVB Sponsors demands medical controls FIVB media activities etc All athletes will be required to attend at least one of the media training seminars every year held at the Technical Meeting before the Main Draw of each event by the Press Delegate 2 The Drawing of Lots The drawing of lots must take place during the Technical Meeting and must be conducted by the FIVB Technical Supervisor The drawing of lots will determine the seeding of some of the teams having a tie and of the host country teams The drawing choice of tallies must possibly be made by one or more athlete s but not by any member of the Organizing Committee 3 The Requirements for the Technical Meetings The Organizers must provide the foll
6. 8 ae fs L FIVB Officials Referee Delegate TV Coordinator Press Delegate Medical Delegate if any Finance Director Administrative Director Referee Administrative Area Technical Area The Organizational Chart is the framework for all operations Organizers must establish an Organizational Chart comprising the different people performing specific duties as described in this chapter This Chart ensures the successful running of the competition and is designed to be consistent for all SWATCH FIVB World Tour events The form WT 05 must be submitted by all promoters to the FIVB Beach Volleyball Department for approval 120 days before the start of the event Any change must be immediately indicated to the FIVB Beach Volleyball Department The Tournament Director must be working full time at least one year before the event The other Directors Finance Administrative Competition Operational Promotion Press PR etc should be working for the organization and promotion of the event at 120 days before the start of the tournament Directors cannot have more than one responsibility except for the Tournament Director All Managers in the Technical Area work under the coordination of the Competition Director Each promoter must appoint a person who speaks English fluently to resolve the master plan matters starting from the end of October onwards of the year preceding the event Fines up to USD 25 000 will be issued
7. Towels for the linejudges 1 per linejudge double quantities allowing daily washing Towels for the ball retrievers 30 x 40 cm bigger for rainy days 4 per court double quantities allowing daily washing Levelling rakes Flat 1 meter 2 per court 2 reserve Hand pump 1 per court 1 reserve Electric inflator 1 1 reserve Ball pressure gauge Units in mbar or hPa 1 per court 1 reserve Ball Circumference Device Mikasa 1 for all courts Ball s scale Mikasa 1 Anemometer Wind sleeve Rote tilling machine available during the entire event 1 minimum System for watering the court 1 water pipe or 6 manual sprinklers court Walkie talkie 1 per court Officials as required Cellular telephone for FIVB Officials 1 per FIVB Official as required Medical First aid set placed at the scorers table 1 per court 1 reserve Billboard brackets and court ass In accordance with FIVB require 3 each Stadium entrance Press Center athletes lounge Optional Lighting system measured 1m above court surf min 1500 lux Alcohol test device digital recommended enough tests or mouth pieces Doping Control whenever required by the FIVB N A as per FIVB Organizers agreement Further details on how to inflate the Mikasa balls are enclosed in the Mikasa handling VLS 300 Mikasa kit Country Flags 88 88
8. monitoring the value issued by the wet bulb globe thermometer data collected from the FIVB Heat Stress Monitoring Protocol keeping the Technical Supervisor and the Technical Director informed about critical situations supervisinge medical staff and interveninge with athletes public in case of emergency situations in collaboration with the FIVB Technical Department ensuring that the necessary preparations for anti doping controls are done prior to to his her arrival on site and observing that the principles of the FIVB Test Distribution Plan are followedprocedures are properly followed by the Promoter prior to his her arrival on site monitoring that doping control procedure are in strict compliancein accordance with the FIVB Medical regulations The FIVB Medical Delegate must be equipped with a cell phone and or walkie talkie in order to be reached at any moment during the event 7 The FIVB Photographer if any is under the authority of the FIVB Technical Supervisor and Press Delegate a photographer may be appointed directly by the FIVB for certain events He she will report to the FIVB and will be responsible to post every day on the FIVB Website pictures with captions Special assignments may be given by EEE the FIVB in order to satisfy the needs of the media and or the FIVB Note For duties and responsibilities see details in the Press and Media chapter Technical Organization
9. and as well as basic feed of 220V 2kVA with 236 25 5525 Ar 55 optimum visibility for both technicians to follow all matches in 689 2723 x FE x G 3 EF a co the best possible conditions and thus ensure the correct posting 2 gz br 5 of the information on the two scoreboards E One wired internet DSL connection dedicated to Swiss Timing for F live scoring 85 Assistance in the booking of the single rooms for the two technicians 5 2 and one SWATCH representative in the main draw hotel ee gt Assistance in the set up and tear down of the two electronic 32 scoreboards A minimum of three workers must therefore be on provided starting from two days before the beginning of each a event to one day after the end of the competition in order to ensure Oo 8 7 the appropriate on site operations Swiss Timing technicians ACORN OF TE me aac DRAWINGS ARE ONLY INFORMATIVE AND MAY CHANGE ACCORDING TO INTELLECTUAL PROPERTY OF SWISS TIMING LTD All night reserved especially those of reproduction and divulgation to third parties Technical Term sheet for the Implementation of Internet Video LIVE Streaming 1 TECHNICAL REQUIREMENTS 1 1 Provision of a dedicated 2 Megabit sec SDSL Internet line unas media productions requires access to a dedicated 2 Megabit sec SDSL internet connection for Internet Video LIVE Streaming amp scoring purposes on site The term SDSL indicates a Symmetrical Digi
10. and awards and proceed to their places in time without delaying the ceremony End of Final Match Announcement Ladies and Gentlemen Please remain in your seats we will shortly begin the Awards and Closing Ceremony for the 2010 SWATCH FIVB World Tour Tournament Title Teams return to locker rooms for changing uniforms On Court staff to set up the Closing Ceremony court lay out Entrance of the Entertainment group Positioning and short briefing of the Authorities that will take part on the ceremony START OF THE OFFICIAL CEREMONY Short Fanfare CD 15 sec or FIVB official anthem start to be played The official speaker announces the start of the ceremony in the language of the host country and in English Closing and awards ceremonies of the 2010 SWATCH FIVB World Tour Tournament Title organized by the Name of the promoter s company and hosting NF The FIVB President or his her representative or the guest of honor the President of the Organizing Committee and any other VIPs appear led by the chief of protocol and line up on the red carpet includes all the VIPs presenting an award also for individual prizes gt March to be played by CD The country name board carrier flag bearer and players headed by the captain of each of the first three teams no officials no coaches make their entrance and take position behind their respective podiums The official speaker makes t
11. packing of such branding material Mandatory requirement for the World Championships on all courts 8 I ES Promoters are responsible for providing Swiss Timing with Mandatory requirement for all Grand Slam events on centre court a lt 5 The basic feed cables of 3x 240V 50 60Hz 3 8kVA 3x LNPE for and if feasible on the outside courts F x the two scoreboards Electrical power supply must grounded Recommended requirements for Open events D gt 3 o Two separate locations for the two scoreboards respecting For further details please refer to chapter 4 22 x all international security regulations and the necessary fixing Se Y I 8 equipment such as a platform or other devices Promoters are required to make available the above equipments 2 ou Y gt Storage for the fixation of such a platform or other devices days prior the arrival on site of the Swiss Timing personnel PE E g8 6 Tables for two people 2m x 0 8m 3 2 go PE n gt covered and secured storage room of approximately 6 sq m ERF g 253 23 for all equipment S23 SE S R ES B An adequate location sheltered from bad weather with air HOS is 5 27 oS st S conditioning and equipped with a table of approximately 2m SEE z5 FT Y B 55 x 0 8m to install the equipment i e computers video graphics EE 223 524 om a generators etc
12. previous season a new net will be provided by SWATCH for the Center Court only 4 double face netscapers featuring the FIVB Sponsors will be displayed 2 on each side on each net 5 The Lines Two sidelines and two end lines mark the playing court Both side and end lines of excellent quality are placed inside the limits of the playing court There is no center line All lines are 5 cm 8 cm wide The lines must be of a single color that sharply contrasts with the color of the sand No advertising or logo is allowed on the lines Court lines should be ribbons made of a resistant non abrasive material and they must be tied at the four corners with buried round wood While metal anchors are forbidden to fix the lines any exposed anchor must be made of a soft and flexible material The line judges should shake the lines in order to clean off the sand at each court switch timeout technical timeout and whenever required It is fundamental to have adjustable quality lines as well as flat rakes which will prevent problems during the games SWATCH FIVB oy Grand Siam LD TOUR 2009 Hex nalts MOSCOW _ a me xl RUSSIA swatch ater See A manual scoreboard 6 The Scoreboards It is compulsory to have at least 1 scoreboard on each outside court On the center court the FIVB will provide through SWATCH 2 electronic scoreboards in order to display information as per the Marketing chapter The two SWATCH s
13. the FIVB President s travel arrangements whenever required 2 The FIVB Officials The Promoter of the event must provide a roundtrip airplane ticket economy class to the FIVB TV Coordinator for a yearly TV inspection visit to be carried out at least 2 3 months before an event whenever the FIVB has planned not to carry out the inspection of the Technical Supervisor The Promoter is responsible to provide a roundtrip airplane ticket economy class to the FIVB Technical Supervisor for the inspection visit whenever deemed necessary in case a TV inspection visit is also carried out while the FIVB will cover the roundtrip airplane ticket economy class to the FIVB TV Coordinator If no TV inspection visit is carried out the Promoter of the event must provide a roundtrip airplane ticket economy class to the FIVB Technical Supervisor for the inspection visit to be carried out at least 2 3 months before an event The Promoter must provide a roundtrip airplane ticket economy class on the occasion of each event to the FIVB Technical Supervisor the FIVB Referee Delegate the FIVB Press Delegate the FIVB TV Coordinator s the Photographer whenever required and the FIVB Medical Delegate whenever required The promoter is also responsible to provide a roundtrip airplane ticket s economy class to the Assistant Referee Delegate s if more than one venue or spread out venue lay out is set up The breakdown for the arrival and departure ti
14. FIVB President or his representative designates the officials or guests who will present the awards prior to the start of the semi final matches He may ask if he wishes governmental or other personalities to accompany him in awarding the prizes The following personnel is needed One experienced master of ceremony with perfect command of English and the language of the host country An announcer speaking English and the host country language Three name board carriers Minimum four hostesses ideally 6 trained to carry and present the cups and or trophies and the cushions or trays holding the medals Honorary platoon to maneuver the flags One professionally trained chief of protocol to guide and coordinate the various dignitaries in their movements during the ceremony as well as an assistant chief of protocol to be in charge of the medal bearers gt The Court Manager and at least 8 additional persons assisting him her to quickly remove the sport equipments such as the nets poles padding net camera referee chair etc and bring the carpets podium back drop table etc gt Security people or controllers to ensure that photographers and authorized TV right holders hand held TV cameramen stay within their restricted area One person for each team 3 persons responsible to gather in a specific area the 3 pairs to be awarded and to provide to the brand new tops The mascot gt The dance
15. This area for approximately 10 people in wheel chairs and 10 assistants must be provided at court level or in the VIP section A surface to allow the passage of people in wheel chairs must be foreseen from the parking area to the stadium Sound system and area for players mixer equipments including mandatory for World Championships and Grand Slams recommended for Open events a lapel wireless switch on off microphone for the 1 Referee at the Center Court duly integrated with the announcer DJ mixing table gt Temporary toilets possibly located near the bleachers 10 for the public 2 for the athletes 4 for the VIPs Toilets for athletes must be easily accessible from the athletes lounge the locker room and the playing courts and there has to be a toilet wagon running water for each gender in or next to the players area and or at the side court venue Plastic Cabinets without running water are strongly discouraged 18 m min 20 m max Free zone Zone bre Zona libre Pe COURT ri CAMP Gervice zone CANCHA Zone de service L Zona de servicio CANCHA Playing court End line Ligne de fond Linea de fondo 4 Free zone Zone libre Zona libre Free zone Zone libre service zone Zone de service Zona de servicio E 1 5m min 6 m max Re E 6 m min 28 m max The playing area Technical Organization Ce Par AR Pas O sen eae Disposal bins for pape
16. This drowing shall be coped or reproduced withoul acceptance of Miss MODULAR STADIUM MODULAR STADIA Technical Organization Formula One European Grand Prix Valencia ES Make sure your fans don t get left behind My a Wh Phe RO a 1 gt 7 Cd 4 gt P ee gt rere 1 y Us fas I A a gt 2 We keep track of even a high number of spectators With our extensive experience and our sophisticated logistics we ensure the reliable installation of your grandstand facilities worldwide from planning to completion nussli com An efficient snutile service providec DY tne promoter The city hosting a World Tour event must be located close to an International airport or alternatively the distance between the International airport and the competition venue must in principle not exceed 1 hour by bus or train ride International transportation plans and itineraries for the FIVB Officials Consultants and Neutral International Referees must be provided possibly 2 months and confirmed possibly one month before the event by the Organizers The Organizers in collaboration with their Travel Agency must coordinate the travel arrangements directly with the persons concerned 1 The FIVB President The FIVB in collaboration with its Travel Agency must coordinate
17. always have machines available to turn the sand in order to solve any contingencies The FIVB Officials will also monitor the accurate quality depth and leveling of the sand on all courts during the inspection visit on site prior to the event i e before the court and the tribunes are completely set up for final approval as well as during the event at different time of the day especially in case of rain gt The FIVB will assign Mr Knapton to all the events where the sand results in 2009 were poor These inspections a minimum stay of 2 days plus fee will be at the promoter s expense The Technical Supervisor may take the decision to cancel an event if the quality of the sand is not at all acceptable or may lead to players injury or if the deadline to change it as per FIVB regulations was not respected A sanction to up to USD 100 000 may also be imposed by the FIVB to the Promoter 5 The Service Zone The service zone is composed of the area behind the end line and between the extensions of the two side lines In depth the service zone extends to the end of the free zone www hutchesonsand com OUR SAND MAKES THE DIFFERENCE HUTCHESON SAND Mf MIXES Since the debut of Beach Volleyball as an Olympic Sport in 1996 Hutcheson Sand amp Mixes has been involved in providing world class quality sand and court construction across the globe Hutcheson is the trusted name for both players and promoters and recognize
18. as possible prior to the tournament the local promoter is requested to forward any relevant information to josef winkler unas tv amp video unas tv as soon as it is available gt Tentative tournament schedule starting times number of matches per day amp per court Entry lists Tournament Bulletin 3 3 Schedule communication on site During the tournament week the local promoter is requested to put the production team on the internal mailing list in regard of schedule announcements updates changes amp player information The local promoter provides all relevant information schedule team information injuries etc per e mail and hardcopy print The whole schedule communication has to be well organised and accurate at any time of the tournament as the whole streaming project depends on the accuracy of the schedule communication Therefore the local promoter is requested to provide the following Provision of a hard copy print at the Main Streaming amp Production working position gt Sending of the schedule fixtures starting times court id per mail in a pdf format Access to an online version of the schedule starting times fixtures amp court allocation and the results Energy 3 4 Accreditation The local organiser is requested to prepare accreditations for the on site production team of unas media productions and a total of 4 persons As unas media productions in this case is
19. band to the posts and keep the top of the net continually stretched The FIVB reserves the right to modify the mesh of the net to better enhance the presence of the title sponsor While a flexible cable is located within the upper band a cord can be found within the bottom band to fasten the net to the posts and keep its top and bottom taut The height of the net must be of 2 43 m for the men and of 2 24 m for the women measured from the center of the playing court with a measuring rod Both ends of the net over the sidelines must be at the same height measured from the playing surface and may not exceed the official height by more than 2 cm Two color bands of 5 cm 8 cm wide and 1 m long are fastened vertically to the net and placed above each side line They are considered as part of the net Two antennae are fastened at the outer edge of each side band and placed on the opposite sides of the net Antennae are considered as part of the net and delimit laterally the crossing space The antenna is a flexible rod of 1 8 m long and of 10 mm diameter and is made of fiberglass or similar material The top 80 cm of each antenna extends above the net and is marked with 10 cm stripes of contrasting colors preferably red and white The FIVB and its sponsor will provide the nets needed for each World Tour event organized for the first year for all official courts and for the promoter concerned For promoters who already organized an event in the
20. camera there If such a platform is not available from the beginning of the tournament week the local promoter is requested to provide an appropriate camera position separated from the audience in the stand behind the shorter side of the court as indicated in the photo below An appropriate solution for a camera setup in the center court stand Camera position Perfect Shot As in any static streaming production this is the ideal camera position especially as it provides the best possible view for the LIVE Stream customer The main camera is set up on a tripod and in static use only which is why a camera man will not be on spot during the matches The camera should be facing the Swatch banner position 16 Requirements Elevated camera platform in the tribune stand behind the shorter side of the court gt A direct unobstructed view onto the court all court lines have to be visible Reliable power supply 230 V 2 3 2 Advanced Setup Coverage of the most popular side court As unas media productions plans to cover more than just center court the tournament office is requested to clearly define the most popular side court outside center court prior to the tournament start and to prepare all communicated requirements in due time unas media productions plans to cover the most popular side court where most matches outside of center court will be scheduled If th
21. court 5 min before the start of each game in front of the scorers table apx 1 5 m above the sand level If the scorers table is shaded the measurement must be made in the sunny area closer to the court or even on court No measurements are necessary from the outside courts The measurements are to be taken by a reserve referee or the referee of the match before The data collection procedures must be instructed at the referee s clinic before each tournament The following data should be recorded on the Heat Stress Monitoring Form Wet Bulb Globe Temperature WBGT Air Temperature TA Black Globe Temperature TG and Relative Humidity RH The data are recorded using a Heat Stress WBGT Meter Model HT30 Extech Technology Please see the User s Manual for detailed instructions on how to operate the meter But please note the following important points First that the protective sliding cover must be open to allow air wind to stream through the meter Second that the meter should always be set for the outside OUT mode regardless if there is direct sun exposure or not The alarm settings should be disabled by setting it to the maximum limit WBGT Data Reporting An Excel reporting file has been created to enter the data collected Printouts are made of each of daily Heat Stress Monitoring Form and these paper forms are used on center court to enter the data collected Daily averages and peak values will be calculated automatical
22. court personnel must wear their respective official uniform Individuals photo with the name of the persons concerned should possibly be integrated on the ID cards in order to prevent cards abuses Promoters must grant the FIVB and each of its Sponsors the opportunity to purchase if any at face value first class category tickets for each day of the Event provided that all these tickets are granted or sold to the parties concerned for promotional purposes only and not for resale Please refer to the Marketing Chapter for FIVB requirements concerning the printing of accreditation card and the printing of tickets if any The player representatives need to get all access accreditation to allow them to contact all necessary delegates from the FIVB and the event promoter Information area equipped with TV screen amp live feed Technical Organization A The FIVB President Mr Jizhong Wei C The Access Control During a match no members of the personnel are authorized to enter into the competition area with the exception of the referees line judges sand levelers and ball retrievers Only the first referee and or the FIVB Technical Supervisor may authorize the intervention of additional personnel on the court such as Highlights Crew Official Photographer Host Broadcaster TV cameraman Press Delegate Doctor etc The promoters are encouraged to create separate entrances exits to the field of play for phot
23. especially during the main matches Outside courts must be orientated in a similar way as the central court In areas affected by strong wind the stadium structure must be oriented in order to protect the main court and the outside courts 2 The Dimension The playing court of FIVB International competitions is a rectangle measuring 8 m X 16 m surrounded by a free zone of a minimum of 5 m maximum 6 m from the end lines and the side lines and with a space free from any obstruction up to a minimum height of 12 5 m from the playing surface The Sand can make the Difference 3 The Sand Requirements Name Particle Diameter Spec ret on sieves Fine gravel 2 0 mm 0 Very Course sand 1 0mm 2 0mm 0 6 Coarse sand 05mm 1 0mm min of 80 Medium sand 0 25 mm 0 5 mm max of 92 Fine sand 0 15 mm 0 25 mm 7 18 Very fine sand 0 05 mm 0 15 mm not greater than 2 0 Silt and Clay below 0 05 mm not greater than 0 15 These requirements related to the particle sizes allow for excellent drainage and must absolutely be considered in order to successfully face all different weather conditions The sand must also be free of any organic material Particle Shape The recommended sand requirements for Beach Volleyball court installations must have the following physical properties be naturally weathered be sub angular rounded not be acquired from a crushed rock source
24. from the main roads parking areas etc to the venue and proper flow of spectators and personnel General access and access gates must be foreseen in sufficient number according to the local safety and construction measures distance from the event official hotel The Promoters may use the hotels structures in proximity as events facilities whenever possible and exploit permanent facilities which may offer all amenities The facilities should be conveniently accessed at all times Specifically if player lounges press center coaches mixed zone etc are foreseen at a permanent facility i e host hotel the facility shall maintains operating hours accommodating the tournament schedule and shall guarantee adequate communication and volunteer support to maintain updated information at all times Organizers willing to stage successful events need to consider these points as a must in their planning The FIVB thus advises promoters to contact Nussli in order to contract their services against compensation fees in order to finalize their venue plan on the basis of the detailed layout included in the Marketing chapter and the Venue sections Nussli services include various consulting controlling and implementation phases as follows venue plan analysis including feasibility proposals on cost optimizations sustainability security orientation of the venue impact on the environment etc proposals on lighting systems for night tel
25. hotel to the press center and the competition site as well as to from social activities etc if requested is recommended A reasonable number of minibuses with drivers must be used to cover the permanent circuit service The Organizer shall coordinate local transportation for the FIVB Sponsors Partners and Media Representatives whenever required SWATCH and Swiss Timing representative should be always provided with local transportation i e from to airport to from venue and from to hotel from to venue rs lis TEE BERGH VOLET MUR 1028 Ji IMRTUPEN An Official Event hotel 3 6 Board and Lodging A Hotels 1 Generalities Information on the board and lodging in first class hotels equipped with air conditioning for the FIVB President whenever requested FIVB Officials Neutral International and Local Referees Main Draw teams as well as recommended hotels for Qualification Tournament teams with American Breakfast lunch and dinner in camping hostels 2 3 or 4 star hotels including addresses telephone fax numbers e mail addresses websites and rates must be presented to the FIVB for approval four 4 months before the event in order to be posted on the FIVB Website at least 2 months before the start of the season This information must be included in the event s regulations sent to the participating National Federations 13 days before the start of the event Promoters must avoid costs related to corkage or pouring f
26. may avail themselves of fresh food and drinks during the matches must be clean at all times One VIP table must be prepared with a table cloth and napkins to allow the highest authority to invite prestigious VIP guests Two additional persons Shall be in charge of the catering table and must ensure the highest standards of hygiene They can be assisted by 2 boys or girls to clean up the VIP stands and remove all bottles glasses and dirty dishes A special SWATCH access system may be implemented at each venue especially at the Grand Slam and World Championships Events upon reaching an agreement between SWATCH and the promoters concerned in order to regulate the in and out flow of VIPs to and from the VIP lounge 3 The Side Events If an authority or sponsor decides to organize a reception or a party promoters must determine a VIP guest list in advance The VIP area officer is required to inform the invited guests and the FIVB representatives attending the event at least two days in advance The authority or sponsor offering the reception or party must welcome the VIP guests at the entrance of the venue where the event is taking place The PR Director must inform the VIP guests on the dress code formal business or informal attire C The Official Opening of the Event Opening ceremonies are not mandatory for World Tour events Nevertheless a welcoming cocktail party the day before the start of the competition for FIVB President when re
27. must be delivered gt the construction company must guarantee that solid and quality material only is being used for the structure and that resistance tests are carried out competent local authorities must recognize the legacy of the security certificate and carry out the necessary inspection visits for all tubular structures and supporting foundations in order to assert that the facilities conformity is in accordance with the building codes a written approval must be provided to the FIVB the foundations must be solidly fixed and be firmly supported on the body structure an Insurance Policy against accidents of a minimum amount of USD 500 000 must be taken out specifying the tribunes construction conditions issued to cover any risk of damages and accidents i e stands collapsing faulty or incorrectly installed torn down equipment installations facilities damages arising out of the conditions of the event itself etc Organizers are requested to scrupulously follow these requirements and provide the FIVB Technical Supervisor with copies of the documents in order to prove the fulfillment of their obligations during the on site inspection visit if any or before the start of the competition If organizers do not present the insurance and the certification of correct set up of the structure before the start of the competition the FIVB Technical Supervisor has authority to suspend the event In such case Organizers
28. not only the production company but also a representative of the right holder access to all areas Shall be granted 3 5 Accommodation amp Transfer The local promoter is requested to communicate special room rates at the official tournament hotel s prior to the tournament start and as soon as relevant information is available The local promoter is requested to offer shuttle transfer from the airport to the hotel from the hotel to the venue and vice versa 3 6 Visa Application Since unas media productions employees may require an official invitation letter for the visa application only for countries outside of Europe the best possible support by the local promoter shall be given unas media productions will forward all relevant personal details name position company passport copy et cetera to the local promoter in due time prior to the event if a visa is required Note The FIVB upon receiving the invoices from the Internet line providers for providing the dedicated internet line and tent of minimum 3 0 m X 3 0 m to accommodate the staff of unas media productions on the secondary courts will reimburse the promoters up to 4500 euros per event It is understood that each promoter before sending the invoice must send to the FIVB the quota for the above services swatch 4 4 x h 4 NS y k Fi 11 BRA gt tol enerd4 VDecaux se T rc IF ai Late i pe i D
29. the Court Manager and by his assistants implements the following actions dismantle and remove poles net referee s chair and umbrellas in the time out areas open a passage if necessary by spreading out without removing some advertising panels position the red carpets and the three podiums as per the layout plan facing the VIP tribune as follows podium No 1 in the middle podium No 2 to its left podium No 3 to its right position the table on which medals trophies and individuals awards are displayed gt set up the 3 poles if they have not be already placed earlier arrange ropes to define the area reserved for photographers install and equip the area reserved for orchestra or fanfare if any lower the ropes of the masts in order to properly fix the flags or lower the mobile hangers to man s level The security staff members or controllers take their position in the photographers restricted area The photographers are then allowed to take their places the photographers take their position an honorary platoon or members of the organizing committee makes its entrance and fixes the flags of the first three countries at the foot of the three masts as follows a flag of the first placed team in the center highest mast b flag of the second placed team to the right of the winners podium c flag of the third placed team to the left of the winners podium the host
30. the Heat Stress Monitoring Protocol Wet Bulb Globe Temperature measurements Technical Organization i Organizers must recruit the following auxiliary officials court personnel and court maintenance staff in order to properly run the event gt Scorers the overall number of scorers must be equal to 3 0 of the total number of courts used during the busiest days of the event on a rotation basis they will perform official scorer assistant scorer reserve Line judges the overall number of line judges must be equal to 3 0 of the total number of courts used during the busiest days of the event gt Scoreboard keepers scoreboard keepers per court outside courts and Center court if applied plus 4 reserves in total Ball retrievers 6 ball retrievers per court plus 3 reserves in total Sand levelers 2 to 3 Sand levelers per court plus 2 reserves in total The volunteers selected to act as sand levelers must be ready to meet the demands of their tasks gt Athletes attendants 2 athletes attendants per court plus 2 reserves in total Organizers must either secure that 14 years old is the age limit for recruited volunteers in general or that the court rakers will have a dedicated role that they must be minimum 3 per competition court and that they must not be younger than 14 years old Reserve persons must be available especially when all courts are used i e Qualification Tournament and f
31. the athletes are responsible for paying for the costs related to the establishment of a valid passport and a visa C Local Transportation 1 Generalities Local transportation to from the airport hotel venue social activities etc plans and arrangements must be presented to the FIVB Technical Supervisor during the yearly inspection visit if any Organizers must send their local transportation plan to the FIVB two 2 months before the start of the event Organizers are responsible to bear all expenses related to the local transportation for the FIVB President if required FIVB Officials Neutral International and Local Referees Main Draw Teams Assistance should be also provided to the FIVB Sponsors and Partners as well as media representatives Information and details about the local transportation must be included in the events regulations WT 06 form In case local transportation is required from the hotel to the competition site a shuttle bus service must be provided at 30 minutes intervals A minimum of two minibuses should be available starting from 5 days before the beginning of an event until 2 days after the end of an event The capacity of each minibus must be in accordance with the needs of each tournament 2 The FIVB President Organizers are responsible for welcoming the FIVB President upon his arrival at the International airport as well as for accompanying him back to the International airport upon his departure
32. the daily referees meetings circulate the referee documents and material Official Beach Volleyball Rules Referee Guidelines timetables score sheets referee forms daily referees and auxiliary officials assignments etc assign and train the auxiliary officials recruitment and training of the line judges and scorers gt select and train the court personnel recruitment and training of the ball retrievers sand levelers scoreboard keepers court athletes attendants etc 5 The Court Manager The Court Manager is under the authority of the Competition Director and coordinates all activities in connection with the playing area He she is responsible for the ball checker who must be available on site from the arrival of the FIVB Technical Supervisor until the end of the tournament The ball checker works in close coordination with the FIVB Technical Supervisor and the FIVB Referee Delegate and is responsible for handling the Mikasa balls throughout the entire tournament starting with the respective initial inflating followed by the inspection and homologation process the daily monitoring and the overnight storage of the balls He she must have one assistant for each court including warm up court to set up the courts and ensure the operation and maintenance sound system seats panels scoreboards etc gt verify the status of the sand and apply the necessary measures to improv
33. the dignitaries who must participate to the awarding ceremony The actions of each person involved from the end of the final match until the end of the awarding ceremony must also be carefully planned and accepted in advance by the FIVB Technical Supervisor A ue AR y A The Material The list of materials below is necessary to implement a smooth awarding ceremony 1 awarding Ceremony backdrop The use of the backdrop is mandatory for all Open events and recommended for the Grand Slam gt 2 red carpets one 3m x 18m one 5m x 2 m gt 3 podiums as follows podium No 1 at the center for team finishing in 15 place 1 50 m long x 0 60 m wide x 0 70 m high podium No 2 to the left of the center podium for the team finishing in 2 place 1 50 m x 0 60 m x 0 55 m high podium No 3 to the right of the center podium for the team finishing in 3 place 1 50 m x 0 60 m x 0 40 m high 3 poles of a minimum of 8 m high each or mobile hangers for the winners flags outside the competition area and no further than the axis of the court These poles should be different from the ones used for the SWATCH FIVB World Tour Flag FIVB Flag Eco Flag and the country flags should be placed on the side of the court preferably midway It is recommended to foresee the use of removable poles to be set up in a few minutes just before the end of the gold medal match in order to avoid to block the view of spect
34. the respect of the terms of the FIVB Sponsors agreement e g production and placement of the FIVB sponsors material correct implementation of the visual titles etc gt establishes a financial plan and ensures the respect of it Mr Dowgiallo Stare Jablonki promoter and Mr Btaszkiewicz Stare Jablonki operation director attending the Grand Slam in Gstaad undersigns an agreement with the hosting city region authorities sponsors suppliers etc in order to grant the necessary revenues to fund the event ensures the payment of the entry fee license fee Prize Money board and lodging local transportation etc in due time as per agreement and on line checklists corresponds with the FIVB and the National Federation Delegate for all critical matters related to the event hires experienced and sufficient staff members ensuring also the general coordination for all members of the Organizational Chart ensures the implementation of the venue plan in accordance with the FIVB requirements produces a handbook for all FIVB players prepares the inspection visit of the TV Coordinator and the FIVB Technical Supervisor if any organizes the Preliminary Inquiry and the Technical Meeting in coordination with the members of the Organizational Chart and is available to attend these meetings supervises and attends Public Relations entertainment promotional activities and checks the contents
35. their domestic transportation from their home to reach the international airport of departure and vice versa costs related to the establishment of a valid passport and visa parking fees and or any personal travel or medical insurance etc The FIVB Officials must receive a written agreement from the FIVB in case different conditions are required by the former i e the FIVB Official to buy his her own ticket reimbursement modalities etc 3 The Neutral International Referees The Organizers in collaboration with their Travel Agency must coordinate all Neutral International Referees travel arrangements directly with the persons concerned The Organizers must provide a roundtrip airplane ticket economy class for each of the five 5 neutral International referees or seven 7 neutral International referees assigned by the FIVB respectively for a single gender event and for a double gender event Neutral International referees are required to arrive on site two 2 days before the start of the Qualification Tournament and must be available starting from 09 00 am the day before the Qualification Tournament to attend the mandatory Referees Clinic The Neutral International Referees are responsible to pay the costs related to their domestic transportation in case of internal airfare train ticket if necessary to reach the International airport of departure parking fees and or any personal travel or medical insurance etc The Neu
36. venue it is required to have at least one doctor and physiotherapist at all court locations a medical doctor on 24 hour duty at the athlete hotel with necessary first aid medical supplies assigning hospitals near the venue for emergency specialist care and hospitalization if needed massage room with at least 2 physiotherapists for single gender events and 4 physiotherapists for double gender events located close to the athletes lounge an ambulance equipped for advanced cardiopulmonary resuscitation including defibrillator must always be available parked as close as possible to the venue on the same side as the medical area gt first aid room at the venue with a medical doctor and a nurse on duty the first aid room must be equipped with all necessary instruments and medicine tables for first aid as close as possible to the playing area with a red cross sign and a medical doctor on duty immediate medical assistance to be provided to players on court whenever a medical time out is called First aid and ambulance must also serve officials referees heads of delegation spectators organizing committee members FIVB Sponsors and partners as well as media representatives whenever needed The Medical Director s CV must be received months before the event This CV must indicate the mandatory doctor s training in sports medicine The FIVB Medical Delegate must have a cell phone and or walkie t
37. EE HTA 78 LT t LE TT LL iG E al a gt ull p ds ve ane 4 1 i F EEE ie iy i d eee vere AO T ai i bale Technical Organization 4 5 Area for handicapped persons at a center court 13 The Coaches Areas and Mixed Zone for Players and Coaches The Promoters must set up a designated area for coaches in the venue in the general grand stands and around the playing area for the outside courts while watching their teams as well as a separate area either under a tent or in a room or in a shaded area or anywhere else i e at the hotel if in proximity with power plugs in order for coaches to meet with their players Such an area must be secured in order to allow only accredited players and coaches to access it The area must accommodate up to 4 teams and their respective coach for single gender events and up to 8 teams and their respective coach for double gender events as well as include sufficient chairs and tables The FIVB and the Promoter shall follow more closely the requirements for the Coaches Mixed zone as well as coaches access to physiotherapy treatment rooms for consultation with players Coaches areas should be clearly marked and designated especially at Open events Promoters shall feature the Mixed zone area in the venue layout for FIVB approval 14 The Medical Services Area Minimum of 30 m e
38. Invitation of the FIVB President The following guidelines must be carefully studied in case Organizers are willing to invite the FIVB President to attend their event 1 The official invitation should come from the City Mayor the National Federation or the Minister of Sport and should be sent directly to the FIVB President 2 The following protocol should be adhered to when issuing an official invitation information about travel and accommodation should be included detailing the followings gt welcome of the FIVB President at the airport including the name of the Organizing Committee member with a perfect knowledge of the organization responsible for accompanying the FIVB President during his stay name address telephone and fax numbers of the best hotel in the city town equipped with a suite for two people a well lit working area must be installed provide a proposed program of activities during the stay of the FIVB President which should include a courtesy visit to the highest authority in the country a meeting with the President and the members of the Board of the National Federation a meeting with promoters sponsors Host TV Broadcasters etc ensure that a press conference is organized preferably in the FIVB President s hotel or at the venue and that the TV Host Broadcasters and international press agencies are invited and represented a list of invited media should be submitted to the FIVB well
39. P software Cute FTP Freeware or other 1 laser printer gt 1 modem fast 28 8 bps recommended 1 modem line 1 fax connection and machine gt 2 cellular telephones to be provided respectively to the Technical Supervisor and the Referee Delegate in order that may establish all tournament s relevant communications upon their arrival on site 1 wireless access to Internet with an e mail account The FIVB Medical Delegate must have a table in the FIVB official room to work appropriately Room for Administration staff Technical Organization Upside View Requested Dimensions of the Control Room g z fo E View from the Field of Play 4 eds Orth b b l 18 22 Total Power l ef gt 22 me 208 240V 4kVA i c D 5 E or 100 110V 4kVA gt 1 ae PT RAINPROOF 7 ze i on mE n a o on 2 GA fy o 4 SES 22 GLAZED ZONE 6 aie 1 55 l 1 5m 5 o 7 x S V ag l d 7 View to the Field of Play FOP 2 gt F W ae S 3m 52 N SE i LOS z SHS N P EX OQ A _ fe WO a
40. Referee or Candidate must have a good knowledge of the English language in order to communicate with the FIVB Referee Delegate and the athletes during the competition The list of local referees must be presented to the FIVB Technical Supervisor during the yearly inspection visit if any and included in the inspection report In case no yearly inspection visit is carried out the organizers must submit two months before the start of the event at the latest for the approval of the FIVB Referee Commissioner a nominal list of scorers and line judges assigned to the tournament together with the list of the local Referees the name of the ball checker and the name and coordinates of the assigned local Referee Manager A copy of this list must be sent to the FIVB Beach Volleyball Department as well for approval two 2 months before the event The FIVB Referee Delegate must also receive a copy of the final lists in order to confirm them before the Start of the event According to the SWATCH FIVB World Tour regulations all local referees must be available throughout the entire tournament However for certain events and in order to optimize the budget of the Organizers the Referee Delegate in agreement with the Referee Commissioner may envisage the possible option to release at his her discretion some of the local referees 1 or 2 days before the end of the tournament This intention must be raised by the Organizers 2 months in advance while sub
41. The selection of the particle size gradation must conform as closely as possible to the above table The FIVB requires the promoters to secure the homologation of the sand from Hutchenson Sand and Mixes unless the same sand if satisfactory has been used in the preceding year All promoters hosting an event for the first time as well as for events where the quality of the sand has been considered of poor quality must secure the approval of Hutchenson Sand and Mixes by July 31 of the preceding year Each sample up to 1 kg from different layers of 40 cm must be sent to our consultant properly labeled 4 The Playing Surface The terrain and playing surface must be composed of leveled sand as flat and uniform as possible free of rocks shells or dangerous particles that may cause cuts or injuries to the athletes A tarpaulin is recommended in order to cover the central court in case of rainy weather conditions The sand must be sifted prior to the event whenever a natural beach is used if needed 1 The sand conditions have to be the same on center court the side courts and warm up courts In case of any doubts the Technical Supervisor must send a sample to Hutchenson Sand and Mixes The FIVB has to insist and check this together with the promoter as soon as possible 2 Promoters shall maintain the court in safe playing conditions and proper drainage should be utilized throughout the entire duration of the event Organizers must
42. WIFI on site has to be shared with unas media productions If the access to a WIFI or physical LAN connection in the area of center court and or the most popular side court cannot be granted the local promoter is requested to inform unas media productions immediately 2 PRODUCTION SETUP 2 1 General Information unas media productions will produce and stream ALL matches scheduled on Center Court amp the most popular side court Production start Country Quota Play Offs if any Production end Quarter final and or Semi finals and or Finals depending of the start of the HTVB production has been scheduled The local promoter will be informed in due time whether unas media productions will cover and produce 1 2 or 3 courts In case unas media productions only produces 1 court the production will always be set for center court Please inform unas media productions if any internal video production VidWall etc is planned by the local promoter and forward the contact details of the people in charge 2 2 Collection of the host broadcasters TV signal All matches scheduled on center court which are produced by the host broadcaster will be collected by unas media productions at the main streaming working position and processed as Internet Video LIVE Streams Therefore the host broadcaster is requested to install the cables at the main streaming working position as in 1 2 and provide a video amp audio signal see bel
43. aker makes the presentations the hostesses bearing the silver plates or cups and silver medals approaches the designated person and accompanies him to the front left side of podium 2 The designated person presents the team captain with the Silver Plate following which he returns to his initial position accompanied by the hostess and the VIP if any The dignitary accompanying the President may then give the cheques and any eventual prize Once the distribution of the second place medals is finished the VIPs and hostesses return to their original positions The official speaker announces Awards and Closing Ceremony for the 2010 SWATCH FIVB World Tour Tournament Title in 2010 SWATCH FIVB World Tour Champion and Gold medal 15 place team step onto the podium The SWATCH FIVB World Tour Champion Tournament Title Trophy and medals will be presented by the FIVB President Mr Jizhong Wei whenever attending an event accompanied by The winner s cup and the medals will be presented by the FIVB President Mr Jizhong Wei accompanied by Messrs ______ names and titles While the official speaker makes the presentations the hostesses bearing the cups and gold medals approach Mr Jizhong Wei FIVB President and accompanies him to the front left side of podium 1 accompanied by another VIP if any who takes up position on his right Mr Jizhong Wei presents the players with the 2 cups and gold medals following
44. alkie in order to be reached at any moment during the event 4 a i A Le i All athletes are subject to in competition testing by the FIVB the athlete s national federation and any other antidoping organization responsible for testing at the World Tour event in which they participate All athletes are also subject to out of competition testing at any time or place with or without advance notice by the FIVB WADA the athlete s national federation the athlete s national anti doping organization or the IOC during the Olympic Games All controls must strictly follow the FIVB Medical Regulations and World Anti Doping Code The procedures for anti doping controls are detailed in the FIVB Medical Regulations The controls should whenever possible be conducted under the supervision of the FIVB Medical Delegate and or the FIVB Technical Supervisor As specified in the FIVB Medical Regulations the FIVB has adopted the World Anti Doping Code and the WADA List of Prohibited Substances Note that this list is not exhaustive and is intended to serve only as an example of the types of substances and methods that are restricted Any modification brought to this list by WADA becomes effective for all FIVB purposes three months after publication of the Prohibited List by WADA without requiring any further action by the FIVB unless provided otherwise in the Prohibited List and or a revision The Cod
45. ance media Host Broadcaster and International ensures the proper running of the awarding ceremony invites local and foreign journalists to the press conferences and Broadcasters needs inserts the latest Players BVIS and tournament BVIS files on the the event itself and organizes for them an accreditation assigns the courts in coordination with the Competition Director FIVB FTP site from the venue at the close of the competition and gt writes the press releases in the local language for local press and anticipates upon his her arrival on site the accurate leveling of update him herself directly the World Ranking partners and in English whenever requested ensures that the Daily Bulletin and press releases are sent to local media via fax or e mail as per the list prepared previously provides daily information notes and results to the FIVB Press Delegate in the requested appropriate format to allow him her to elaborate press releases for the international media list the sand before the court and the tribunes are completely set up tests the quality and the overall condition of the sand on all courts i e main court and outside courts before and during the event at different time of the day and especially in case of rain taking into consideration the players feedback and immediately informs the FIVB of any problems prepares the relevant reports inspection homologation of the stadium f
46. and gives the floor to one promoter representative one host National Federation Delegate and the FIVB Referee Delegate The FIVB Technical Supervisor may allow sponsors Host TV Broadcaster journalists authorities etc to attend the Technical Meetings as observers upon request In principle neither local authorities nor sponsors representatives should intervene during the Technical Meeting Athletes who do not attend the Technical Meeting may not be allowed to participate in the competition by the FIVB Under special circumstances exceptions may be considered by the FIVB Technical Supervisor if the respective National Federation athletes sent in writing and in due time valid documented reasons related to the non attendance both to the Organizers and the FIVB Beach Volleyball Department At the end of the Technical Meeting Organizers must ensure that the Daily Bulletin is distributed to all participating teams The match schedule must be given immediately maximum within 1 hour form the end of the Technical Meeting Technical Organization During the Preliminary Inquiry the Technical Supervisor shall provide template to the players who will be responsible to fill in the information concerning the below proposal Players provide local contact information i e local hotel room no mobile phone email in case of emergency or in case the player is not staying in the published hotel This includes both qualification and main
47. and include video Microsoft Power Point projector and screen plus white board with markers All neutral International and local referees officiating during the competition must attend the Referees Clinic starting at 09 00 am the day before the Qualification Tournament The theoretical training of the Auxiliary Officials will also be held during this morning or half morning The Local Referee Manager in conjunction with the FIVB Referee Delegate must guarantee that all line judges and scorers attend the mandatory event s Referees clinic at 11 00 am the day before the start of the Qualification tournament The practical part of the clinic with the participation of all court personnel will be held during the afternoon possibly in conjunction with the Country Quota Play Off matches Other referees invited by the National Federation may also participate in this clinic as observers While neutral referees assigned by the FIVB are required to have their medical certificates completed in advance the local referees assigned by any National Federation hosting an FIVB tournament are requested to present their annual medical certificates issued less than 12 months prior to the start of the event at the respective event s referee clinic If the competition schedule format adopted allows it the participation of the scorers and line judges in the Referee clinic may be reduced from 1 full day to half day for events with certified experienced refere
48. and layout of all promotional material prepares the progress and final reports fills in official forms and sends them to the FIVB ensures the signature of the Host Broadcaster letter of Agreement Appendix E by January makes sure that the duties included in the Host TV Broadcaster Letter of Agreement are fulfilled and that video tapes are provided to the FIVB TV Coordinator immediately after each recorded match maintains an efficient communication with all parties involved in the organization and promotion of the event promotes the attendance of celebrities and ensures the implementation of VIP programs gt ensures the smooth implementation of the compulsory camp for Beach Volleyball fans prepares a final report including the event s exposure sends to the FIVB proposals related to the promoters responsibilities to be discussed during the Beach Volleyball Commission and World Tour Council meetings attends the World Tour Council meeting agrees with Descente the exact modality for the shipment of the uniforms 2 The National Federation Delegate or Beach Volleyball Coordinator is appointed by the National Federation gt follows up the NF Promoter tasks enlisted into the FIVB NF Promoter agreement incl appendices fulfills the terms of the Master Plan and informs the parties concerned if a topic has not been dealt with in due time selects and appoints local referees auxil
49. and rehabilitate the athletes before during and after the competition as long as it is agreed that catering services will not be included In addition coaches will have the right to receive an accreditation for certain areas at the venue excluding catering and roofed VIP stand and other areas at discretion of the Promoters upon sending a request through their respective National Federation directly to the promoter concerned 3 days prior to the start of the event Coaches may have access to ground transportation and meals the same as the player paying a flat fee to the promoter Organizers must guarantee to set up a venue according to the standard requirements enclosed in this section and as per the layout included in the Marketing section Organizers must also provide full insurance in order to cover any risk of damages according to the terms herein below enlisted A venue may be set up on the beach or inland as long as the FIVB requirements are fulfilled All FIVB areas and working areas during FIVB Beach Volleyball events are non smoking and this initiative should be possibly extended to the entire venue The correct planning and set up of the venue implies that Organizers take the important elements mentioned hereunder into consideration An efficient collaboration of experts for the venue planning is absolutely necessary to ensure the respect of the followings gt safety of athletes spectators media representatives VIPs etc
50. as a missed test The routine selection of players from a chosen match should be performed by the drawing of lots immediately upon conclusion of the match usually by the team captain However the drawing of lots may also be undertaken by the Medical Delegate or by an authorized member of the doping control team under the Medical Delegate s supervision Players are not allowed to leave the court area until the draw has been completed Sanctions for a positive case will be applied according to the FIVB Medical Regulations Technical Organization BJD ASSISTANCE 24h 41 26 921 80 01 www bjd sos com Members login FIVB 1949 Contract Nr 011500A SWATCH D FVB WORLD TOUR 2010 5 PSE bars a y p 3 5 4 le p Ce Ses i ap He 4 RE a To 0 j Sswoatch The 2010 insurance card issued by the FIVB for all FIVB officials The FIVB Heat Stress Monitoring Protocol consists of three elements 1 Wet Bulb Globe Temperature WBGT measurements on center court during all events on the FIVB World Tour 2 Continuous data collection covering all events and 3 systematic recording of any heat related medical forfeits on the Tour The data collection and reporting is the responsibility of the FIVB Referee Delegate and FIVB Medical Delegate if present WBGT Measurements Temperature measurements are to be taken on center
51. ators photographer HTVB etc during the matches gt two or three flags same size available for the top Beach Volleyball nations i e Brazil USA Germany China Switzerland 1 gt a complete set of medals for the winners gold 2 silver and 2 bronze per gender provided by the FIVB the SWATCH trophy of the best athlete of the event provided by SWATCH gt 3 cheques indicating the event s earnings for the three teams gt the award table and the necessary cushions or trays to display and present the medals gt the cup for the winners and the trophy cups for the 2 and 3 place teams whenever awarded offered by local sponsors or Organizers Awarding Ceremony with backdrop option 1 full surface for all Open events E ja E w me prie 8 janm Cs VIP Tribune g TVS s TWib Technical Organization ig Awarding Ceremony with backdrop option and 3 with a frame or without any backdrop Grand Slam Lam a VIP Tribune Annourcet 8 8 E a i TVS o TELEK TWib Denier room In case organizers decide to award cups trophies to the first ranked teams Organizers must then supply 2 units per team one for each athlete The name of both athletes may be engra
52. by the FIVB in case of any delays related to the master plan The promoter shall nominate a local press officer for each SWATCH FIVB World Tour event by February 1 2010 Each promoter to appoint at least 6 months before his her event a person or agency working at the proper implementation of the FIVB NF Promoter agreement in the marketing area This person must speak English fluently and liaise with the FIVB The FIVB provides the Handbook to the National Federation Delegate and all Directors The Directors should provide each Manager with the chapter s of the Handbook related to their specific duties At the beginning of the season the FIVB Beach Volleyball Department appoints one Technical Supervisor high importance of his her role one Referee Delegate one Press Delegate whenever applicable TV Coordinator s one Photographer if requested for the 2010 World Tour as well as a Highlights Producer A Medical Delegate may also be appointed In order to optimize communication between Organizers and participants the composition of the Organizing Committee including the names of the Directors and Managers should be included in the event s regulations fourteen 14 days before the start of the event After each event the Promoter the National Federation s representative the Technical Supervisor and the Referee Delegate are required to arrange a meeting to discuss the terms of the event s reports and resolve any possible discrepa
53. ches in the instruction process available for Technical and shipment costs In order to support the training of referees a video DVD will be produced with the supervision of the Referee Commissioner as a teaching resource The National Federation must select a minimum of eight 8 local referees for each single gender event among their best International and National Beach Volleyball referees If two events men and women are organized on the same date and venue twelve 12 to fourteen 14 local referees are then needed In addition to the FIVB assigned neutral referees organizers that do not have enough international Beach Volleyball referees or candidates to guarantee an average minimum of 2 international Beach Volleyball referees and or candidates per competition court at the most busy days of the tournament must invite foreign referees in the necessary amount to fulfill the FIVB requirement under the supervision of the FIVB Referee Commissioner Moreover in case the local referees cannot fulfill the required World Tour standards the National Federations should then invite additional International Beach Volleyball referees or Candidates in order to complement the local quota Invitations must be submitted for approval to the FIVB Referee Commissioner before including them in the overall list of local Referees to be submitted 60 days before the event at the latest Any selected local referee if not International Beach Volleyball
54. coreboards must be placed in the most suitable positions for the attendance with the FIVB approval Whenever possible the two center court public scoreboards must be placed on a diagonal and on a modern swatch platform and situated at opposite corners One manual scoreboard must be placed on the scorer s table 7 The Live Scoring on the FIVB Website For the World Championships all Grand Slam and Open events in order to implement the live scoring onto the FIVB website mentioned above the Organizers must provide either a router with a RJ45 plug connected to the internet with a DSL line This equipment has to be installed at the Swiss Timing table 2 days before the first competition day 8 The Speed Ball Device On the Center Court a SWATCH speed ball device must be placed at the end side in order to capture the speed of the ball during the different parts of a match e g service and attacks 9 The Wet Bulb Globe Thermometer Device On the Center Court a device to measure the wet bulb globe temperature WBGT a combined measure taking into account air temperature direct sunshine radiant heat wind and humidity shall be available The Wet Bulb Globe Temperature must be measured during all World Tour events Measurements are made by the referees 5 min before the start of each match on center court from the first match of the day until the last match according to the FIVB Heat Stress Monitoring Protocol Modula
55. ctor and PR Director to prepare a detailed and effective marketing plan including promotion press and PR actions to be submitted at least four 4 months before the start of the events to the FIVB for its approval acquires or and trades out advertisement space in the media contacts radios and television stations for all promotion is responsible for the production and distribution of the official program poster brochures media kits etc in collaboration with the Administrative Director promotes tickets pre sale campaign if any coordinates the production of the event at the venue with the Announcer Technical Organization coordinates interviews with the athletes and VIPs attending the event coordinates the work of the photographer s to ensure that high 1 The FIVB Technical Supervisor quality pictures are circulated to the media and sent to the FIVB is appointed by the FIVB and is the highest authority on site ensures that results are constantly updated in the press center for the SWATCH FIVB World Tour events and the SWATCH collects local press cuttings finalizes the media report and FIVB World Championships sends them to the FIVB follows up on the preparation of the event in collaboration with the FIVB Beach Volleyball Department using the event s 3 The PR Director reports of the previous season if any the Handbook the is placed under the authority of the Promotion and Pre
56. d gt verifies that the international protocol is respected the correct display of Descente brandings the placement of supervises the tasks of the translators the SWATCH Materials and the SWATCH brandings the proper use prepares and attends the rehearsal of the awarding ceremony of the Mikasa balls and the Mikasa brandings in accordance with the Marketing Regulations included in this Handbook and in the 4 The Announcers Producers Marketing Kit are placed under the authority of the Promotion Director and carries out the yearly inspection visit whenever requested by the works for the production of the event FIVB approximately 2 3 months before the start of the event collect general information about the competition and the coordinates with the FIVB Referee Delegate on all activities athletes from the Press Director related to the referees court personnel volunteers etc k E Ds call the teams for matches whenever requested by the implements all necessary security measures to protect Competition Director the integrity of the spectators athletes officials media ARA SERAVALLI provide constant information about the score on each court representatives sponsors etc interview athletes and VIPs obtains from the local authorities concerned the enforcement of EC HNICAI are responsible for entertaining the spectators in accordance a professional security staff e g police army etc to secu
57. d min 2m x 1m with competition results 1 billboard min 2m x 1m with competition results gt 8 electric connections no more necessary a backdrop featuring the SWATCH FIVB World Tour Title the local Title of the event the FIVB logo the FIVB Sponsors and the local Sponsors as per marketing chapter Press area gt Towels and bottled water should be available for the players at the head table tribune gt Water should also be available for the press in the interview room 10 The Working Rooms for Organizers and FIVB 6 total Minimum 16m each with air conditioning or placed in the shade with umbrella for security personnel one room court manager one room technical control one room organizing committee one room FIVB Officials one room The Technical Control Organizing Committee and FIVB Officials working rooms shall each be equipped with 1 computer Windows English version laser printer 1 photocopying machine gt 1 international telephone fax connection with e mail account Adobe Acrobat Reader software For the results system and files transfer via Internet organizers must install in the Technical Control working room 1 computer Pentium recommended with an English keyboard and MS English Windows or later loaded with MS Word and MS Excel software gt 1 Netscape or MS Explorer software Internet browser 1 Eudora e mail software 1 FT
58. d as the Official FI V B Sand Consulting Firm since 1999 Tel 705 789 4457 e Fax 705 789 1049 Email toddk hutchesonsand com 6 The Time Out Area The time out area shall be located at least 3 m away from the scorer s table and set up according to the diagram included in the Marketing chapter 7 The Mixed Zone The Mixed Zone shall be located at the players entrance on the Center Court and be used for interviews to the players live on the Host Broadcaster and or be accredited journalists willing to get flash quotes 1 The Number of Courts Organizers must set up four 4 courts plus one 1 warm up court for single gender events fully equipped as per FIVB requirements and standards A total of ten 10 courts 8 competition and 2 warm up courts are required if men and women events are organized on the same dates and at the same venue If a double event both Men and Women is staggered by one day e g Women s Main Draw starts on Wednesday and Men s Main Draw starts on Thursday then 6 competition and 2 warm up courts are required The Promoter has to secure a minimum of 1 official warm up court for each gender at the venue total 2 minimum 2 official training courts for each gender total 4 at the venue or reachable by shuttle service provided by the promoter at the latest two days prior to the event A net of a minimum height of 3 m must separate all adjacent courts Additional courts may be required by t
59. d be located close to the exit of the centre court For Interviewing of athletes by accredited journalists the area should free from public access so that the Interviews can be completed without interruption This area must be used immediately after the end of a match by Host Broadcaster or individual media representatives i e radio station willing to implement one on one interviews and catch the athlete impression after a certain match This area must be regulated by the Press Director with the Supervision of the Press Delegate if any A portable backdrop can be also available for the mixed zone and its layout is available in the 2010 Marketing kit http fivb achtungs ch sm 122 9 The Interview Room Minimum 40 60m accordingly with air conditioning and easy access for accredited journalists and athletes during the entire duration of the event The interview room needs to be located next to the mixed zone and media center and must be equipped as follows tables and chairs for a 6 person head table tribune photographers 8 minimum of 3 microphones on the tables 20 chairs gt 1 desk with Phone line and Internet connection for the FIVB Press 1 portable microphone tables Delegate 8 minimum of 25 chairs for media representatives 1 billboard min 2m x 1m with competition results gt Wireless LAN and or Internet Connection to be available for players at the venue 1 Press center notice boar
60. d to telephone calls additional days for personal reasons and or meals mini bar laundry etc must be charged directly to the persons concerned prior to the departure from the hotel In case the persons concerned leave the hotel without having paid their personal bills the Organizers should then immediately contact their respective National Federations The FIVB should only be contacted in case a National Federation refuses to assist the Organizers to recover the FIVB Officials Referees and athletes debts The payment of the athletes Prize Money as well as the Per Diem for FIVB Officials and Referees will immediately be stopped until the athletes FIVB officials and Referees pay their respective debts In case of severe weather conditions the FIVB Officials Referees and athletes may be asked to stay an additional day to play the final matches The Organizers are then responsible for paying the costs related to the additional day of board and lodging for the entities concerned Food in sufficient quantities must be guaranteed by the Promoter for the FIVB Officials Referees and athletes according to the FIVB Medical Commission s recommendations Menus must be designed to be nutritious tasty and of excellent quality including hot and cold food Organizers should use a catering service at the venue to serve lunch to the FIVB Officials Referees Main Draw athletes and guests Three basic mea
61. dinator is under the authority of the FIVB Technical Supervisor Note For duties and responsibilities see details in the TV Broadcasting Guidelines chapter 4 The FIVB Highlights Producer gt 15 representing IMG company mandated by the FIVB and is responsible to produce through the HTVB crew or and his own equipment video materials in accordance with the editorial concept of the FIVB The FIVB Press Delegate should work closely with the FIVB Highlight Producer in order to enable him to realize features concerning athletes and or about other subjects During the season the FIVB Highlights Producer will attend all events 5 The FIVB Press Delegate assists in increasing the worldwide media awareness for the Men and Women s Beach Volleyball World Tour World Championships events and in better promoting the FIVB sanctioned events gt works from his her facilities on the basis of the information supplied by the Press Director of each event under the supervision of the FIVB is responsible for the preparation release and distribution to the media and all entities appearing in the international media list concerning the World Ranking and results of all international Beach Volleyball events provides information to the Press Director Host Broadcaster Swiss Timing the Sportsman Media Group the Announcers and accredited media representatives on historical data athletes biographies match results match schedule e
62. draw preliminary inquiry The reason is to ensure that if there is any emergency or any relevant change in schedule due to weather condition or other force major situation that the player can receive important information from the Promoter or the Technical Supervisor Although it is the players responsibility to obtain the information as well i e match schedule daily bulletin it will be more efficient to also have a direct contact for the players 1 The Technical Meeting Agenda The Technical Meeting must be organized according to the following agenda welcome by the FIVB Technical Supervisor National Federations and promoter s representative athletes list of attendance report on the results of the Preliminary Inquiry drawing of lots technical aspects of the competition competition program lay out of the stadium and athletes access to the facilities training schedule board and lodging meals transportation accreditation ID cards and security procedures uniforms distribution procedure media activities eventual involvement of players in special promotional programs information on doping controls when applied and court medical assistance ranking criteria prize money and bonus pool breakdown and payment procedure press interviews procedure and availability to be interviewed by the FIVB Highlights Crew if any
63. e most popular side court is not surrounded by tribunes but for instances only by security nets the following setup 5 likeable gt The local promoter is requested to set up an extra pole in a central position behind the shorter side of the court On top of that pole a static camera will be placed by unas media productions As indicated in the picture below the pole has to be set up at a minimum distance of 5 6 metres to the court to the baseline and has to be at a minimal height of 4 metres the minimum height has to exceed the height of the security net in order to guarantee a clear unobstructed view from that position onto the court with all court lines visible Requirements An extra pole set up centrically behind the shorter side of the court Minimum distance to the baseline 5 6 metres Minimum height 4 metres Reliable power supply 230 V Clear unobstructed view onto the court all lines visible Technical Organization 3 ORGANISATIONAL REQUIREMENTS 3 1 Main contact of unas media productions Name Josef Winkler Department Production Management e mail josef winkler unas tv office 4312563141134 mobile 43664603141555 Josef Winkler will be the main contact in any related issue organisational as well as technical 3 2 Tentative tournament schedule amp Entry list As unas media productions always seeks to gain as much information
64. e Competition Director must ensure a proper communication between the playing courts and the warm up court s in order to constantly inform the athletes warming up on the score on each court and notify them on the start of their next match Organizers must appoint one person responsible of the warm up court area in regular and direct contact by walkie talkie with the Court Manager or with the scorers The Promoter has to secure a minimum of 1 official warm up court for each gender at the venue total 2 minimum 2 official training courts for each gender total 4 at the venue or reachable by shuttle service provided by the Promoter at the latest two days prior to the event Organizers must choose quality equipment and respect the FIVB standard requirements 1 The Balls Four balls must be used on each court 3 playing balls plus 1 reserve The official ball is the Mikasa VLS 300 leather like material 67 1 cm Mikasa will provide at least one month before the event a total 47 eas TTT Fair play of fifty 50 balls for each single gender s Open and eighty 80 balls for Grand Slam events as well as for double gender Open events and sixty 60 Junior amp Youth World Championships if men and women s events are organized on the same date and venue It is strictly forbidden to add stick and or write any special mark logo and or inscription of any kind on the official Mikasa balls Mikasa prov
65. e FIVB Number 1 or 2 on the BVIS and on the uniforms The FIVB World Ranking points and seeding gt The athletes flight itinerary for the next World Tour event in order to be communicated to the Organizers of the next events through the WT 31 form Any other information about the athletes eligibility and participation upon request of the FIVB Technical Supervisor The Preliminary Inquiry is usually carried out at the athletes hotel in a room located close to the Technical Meeting room and should finish possibly at least one hour prior to the scheduled time of the Technical Meeting in order for the Technical Supervisor to prepare the Draw and the relevant information for the Technical Meeting At the end of the Preliminary Inquiry the FIVB Technical Supervisor must approve the final list of the participating teams allowed to enter into the competition and to attend the Technical Meeting Two Technical Meetings are held the first one the day before the Qualification Tournament and the second one the day before the Main Draw Only accredited persons will have access to the Technical Meeting These Meetings are conducted by the FIVB Technical Supervisor in collaboration with the Organizers The Technical Meeting must take place at the Main Draw athletes hotel and be scheduled to last no more than 30 minutes The FIVB Technical Supervisor chairing the meeting provides athletes with technical information about the competition
66. e and Prohibited List in force are available online at the WADA website www wada ama org Before the start of the season the FIVB Beach Volleyball Department must gt collect from the participants a valid Health Certificate for the season The in competition schedule is decided by the FIVB President in consultation with the Medical Commission President and it is the responsibility of the FIVB Technical Department to make all necessary arrangements with the national antidoping agency or other appropriate agency to conduct testing on behalf of the FIVB and organize for appropriate staff and equipment to be present for testing according to the antidoping test plan for the event The appropriate time to sign this agreement is at least 60 days prior to the event During the competition anti doping controls are performed according to a schedule that is agreed upon by the FIVB Medical Delegate and the FIVB Technical Supervisor Players are normally tested only after their last match of the day However players may be selected for doping control at any moment of the day and the FIVB Medical Delegate can decide to submit one or several extra players for testing at any time during the tournament This includes players withdrawing from competition If a team withdraws from a match because of injury or illness or for other reasons both players must report to the scorers table to be available for doping control Failure to report may be procecuted
67. e extra clinic for local referees if applicable for the extra clinic for auxiliary officials and key court personnel if applicable and for the recruitment of the court personnel confirms the list of local referees as well as auxiliary officials and verifies the availability of the court personnel in accordance with the list approved by the FIVB Referee Commissioner two 2 months before the competition as per FIVB requirements conducts the standard referee s clinic on the day preceding the Qualification as well as the extra clinic for local referees and the extra clinic for auxiliary officials and key court personnel either these to be staged the preceding day whenever required by the FIVB in close coordination with the ball checker ensures that each Mikasa Beach Volleyball ball to be used during the competition fulfills the FIVB requirements ensures the smooth running of the competition on the field of play with referees neutrality auxiliary officials scorers and line judges and court personnel scoreboard keepers ball retrievers sand levelers court athletes attendants etc observes the referees work during the tournament evaluates their performance and conducts daily referees meeting s after the last match of the day and or before the start of the first match of the day gt supervises that the necessary equipments will be provided to the first referee respectively for the communicat
68. e it gt verify the protocol marshal security and access control couriers supply of water and towels lockers room working areas VIP section and stands awarding ceremony etc check the equipment and supplies availability of poles nets reserve balls pads and other sports material check the status of the branding around the courts in line with the FIVB Marketing checklist resolve contingency cases on the competition court 6 The Technical Manager is under the authority of the Competition Director coordinates the information activities with the Administrative Director The Technical Manager must have one several assistant s to ensure that the necessary hardware is available at the venue to run the BVIS gt ensure the timely recording of the competition data BVIS guarantee the distribution of the Daily Bulletin on site at the lobby of the hotel s ensuring that the competition schedule is handed out no later than one hour after the last match of the day and by fax in accordance with the local distribution list gt verify the timely update of the overall information about the event i e pictures press releases results etc on the FIVB Website www fivb org EN BeachVolleyball under the authority of the FIVB Technical Supervisor 1 The Promotion Director is placed under the authority of the Tournament Director gt collaborates with the Tournament Director Press Dire
69. eather conditions indicate that the WBGT index will exceed 31 the following measures should be considered by the FIVB Technical Supervisor in consultation with the FIVB Medical Delegate if present and the FIVB Referee Delegate to schedule matches in the morning and the evening to avoid the heat of the day to permit side changes with rest and water breaks every 5 points sets 1 and 2 and every 3 or 4 points in set 3 to increase the time between rallies to provide each team with an extra time out per set to use at their discretion gt to require electrolyte rehydration fluids to be available not just water Before the start of the season players should be informed of the importance of becoming acclimatized to the heat and humidity through training including principles of effective rehydration It should be emphasized that tournament medical personnel must be competent and equipped in the optimal treatment of heat illness including intravenous treatment However if emergency intravenous treatment is instituted the player should be transferred to hospital for further assessment and treatment Players requiring intravenous treatment must withdraw from further play in the same event All athletes must have their own liability and medical insurance The FIVB is not responsible for any medical expenses incurred while competing in a tournament During the competition the FIVB will be entitled to randomly select Ref
70. ecides the location and orientation of the courts according to the stadium and facilities requirements gt liaises with Hutcheson Sand and Mixes to choose the sand in accordance with the FIVB requirements sand to be approved by July 31 of year preceding the event prepares the stadium and facilities layout including all operational area and working rooms gt controls the construction of the venue and its dismantling after the competition ensures that the material of the FIVB Sponsors is properly set up and dismantled e g scoreboards speed ball serving device inflatable POS etc prepares and attends the Inspection Visit of the TV Coordinator and the FIVB Technical Supervisor if any sets up the TV and press facilities organizes the security and access controls supervises the operation of medical services in collaboration with the Medical Director the FIVB Medical Delegate if any controls the set up and dismantling of the court equipment on all courts together with two dedicated persons working exclusively for Swiss Timing 3 The Medical Director is placed under the authority of the Competition Director gt works in collaboration with the FIVB Medical Delegate in order to provide the players and officials with the necessary on site assistance as well as 24 hour assistance at the player and officials hotels checks the nutritional aspects of the food and beverages o
71. edia representatives to book their hotel rooms possibly in the Main Draw teams Hotel It is requested to the promoter the following To reserve an accommodation for 2 people Swiss Timing from Saturday prior to the start of the event until Monday after the end of the event The fares and confirmation of the rooms have to be sent to Ms Sabine Perrenoud Sabine Perrenoud swisstiming com To reserve an accommodation for 1 people Swatch from Wednesday of the event until Monday after the event The fares and confirmation of the room have to be sent to Mr Manuel Maillard manuel maillard swatch com and Mr Marc Mouron Marc Mauron swatch com FIVB Sponsors and partners as well as the media representatives are responsible to bear all the costs related to their rooms and meals Organizers must place an information board in the hotel lobby and another one in the athletes area at the stadium The boards shall regularly be updated with the following information Current event technical meeting and preliminary inquiry programs place and time competition program information on board and lodging shuttle bus service timetable whenever needed Daily Bulletin of the previous competition days Organizing Committee members telephone and fax numbers etc gt Next events events regulations as sent to the National Federations entry airport competition program etc entry list and wild cards etc All extra costs relate
72. ees for any function held at official hotels during the event and must not appoint any agent to manage sell or distribute any of the agreed rooms at the official hotels or in relation to any functions to be staged during the event without the prior written consent of the FIVB for such appointment 2 The FIVB President The organizers shall provide first class accommodation 1 presidential suite whenever the FIVB President is invited to attend the event 3 The FIVB Officials Following the arrival and departure requirements as mentioned at 3 5 Transportation section the FIVB Delegates must be accommodated as follows The FIVB Technical Supervisor must be lodged in the same hotel as the Main Draw teams and possibly with other FIVB Officials The FIVB Referee Delegate must be lodged in the same hotel as all referees Neutral International and local possibly in the same hotel as the Main Draw teams The same applies for the Assistant Referee Delegate if assigned by the FIVB The FIVB Press Delegate must be lodged possibly in the same hotel as the Main Draw teams The FIVB Physical Therapist if any must be lodged possibly in the same hotel as the Main Draw teams The TV Coordinator 1 person for Grand Slam events and 1 person for Open Events in the Main Draw players hotel The Highlights Crew must be lodged possibly in the same hotel as the Main Draw teams in the Main Draw players hotel The FIVB Medical Delegate if assigned mu
73. egory accommodation in double rooms for the 32 teams participating in the Main Draw per gender For Open and Grand Slam events accommodation for all Main Draw teams must be paid by the Promoter only until the day after their elimination from each event breakfast Teams are requested to arrive one day before the Main Draw check in and leave the day after their elimination from each event check out The promoter will also pay for the finalist teams an additional night on Saturday for the women and on Sunday for the men The hotel shall be located possibly within walking distance of the venue max 1000 m Athletes should all be lodged at the same hotel The rooms must be large enough for 2 persons Beds must be separated and have firm mattresses and solid frames The rooms must be available for athletes at 12 00 p m latest on the day of their arrival The Promoter should have an agreement with the hotel in order to free 4 or 5 rooms in case of early morning flights arrivals Besides the official rooming list the promoter is not responsible for any modification made directly by athletes in the hotel reservations Promoters shall block 20 extra rooms in the Main Draw hotel beginning the Monday of the event which will be released 21 days prior to the event if not reserved by the players Technical Organization i 6 1 6 Others The Promoters are requested to help the FIVB Sponsors and partners as well as the m
74. equipment and put the various elements of the awarding ceremony in place gt Assistant to the PR Director checks the flags awards cups trophies cushions etc with the hostesses gt FIVB Technical Supervisor checks the availability of clean tank tops tops for athlete s of the three teams Court Manager checks that the masts or mobile hangers are in the right position and work properly PR Director checks with the FIVB President or with the FIVB Technical Supervisor if the President is not attending the event the list of the dignitaries invited to present the awards and verifies their respective tasks He then ensures that the announcer receives this list The FIVB President or the FIVB Technical Supervisor in agreement with the National Federation Delegate and the Tournament Director designates the officials or guests responsible to present the awards WT 32 form Priority must be given to the FIVB President Governmental authorities hosting city representatives sponsors etc The FIVB President may ask governmental authorities or other personalities to accompany him to award the prizes 2 Immediately after the Gold Medal Match Immediately after the Gold Medal Match whistle is blown and the athletes leave the playing area the announcer informs through the sound system that the awarding ceremony is about to take place and asks spectators to remain in their seats The technical area staff composed by
75. equire 1 set central court 4 7 sets outside courts Net camera when requested by HTVB 1 for Center court only Net microphone when requested by HTVB 1 for Center court only Net measuring rod 2 5 m long 1 per court 1 reserve Panels 1 m x 3 50m As per agreement Sound system 5000 watts 1 Wireless lapel off microphone for 1 Ref integrated with the announcer DJ 1 Center Court Grand Slam World Championships Scoreboard SWATCH electronic 2 electronic center court 1 2 manual outside courts Video Board 1 Center Court Grand Slam World Championships Speed ball device SWATCH 1 set for center court only Wet Bulb Globe Thermometer 1 for center court only Manual scoreboard table flip chart In accordance with FIVB require 1 per court 1 reserve Sport equipment holder balls LJ flags paddles gauge etc 1 per court 1 reserve Scorer s table X 0 6 x 0 7 m 1 per court Scorer s chairs 2 per court umbrella for scorers 1 per court Paddles numbered 1 2 scorer to control service order 1 set per court 1 set reserve Technical Organization iy Lines judges red flags 30 x 30 cm 4 per court Athletes chairs 4 per court Umbrella for athletes area 2 per court Ice chest Capacity for 12 1 min 3 per court Towels for the athletes 1 per Main Draw athlete at least
76. equired 1500 lux on the lighting setup details including the number of lights towers the height of each tower the positions of towers the number of lights and wattage of each light etc Nussli will also advise the parties concerned on the specific matter The promoter must take these guidelines and refine to local conditions to meet competition requirements or employ a lighting engineer 60 days prior to the event to provide documented drawings of the lighting plan for an event to the FIVB The lighting systems must be directed partially on the audience and spectators for entertainment and TV purposes 14 The Water Pipes The courts must be watered accordingly before every match and during the games whenever deemed absolutely necessary Hoses should then be provided to water the court surface when the temperatures rise to high levels In case neither high pressure water system nor hose are available to water the sand additional personnel may be needed to water the sand between matches with manual sprinklers or water canisters 15 The Rote Tilling Machine A minimum of one 1 rote tilling machine must be provided available during the entire duration of the event to improve the quality of the sand especially in case of rain 16 The Wind Sleeves A wind sleeve and an anemometer should be available in order to constantly monitor the direction and the speed of the wind 17 The Towels Promoters do not have the obligation to p
77. erees and Auxiliary Officials to undergo alcohol tests at a given moment before each session The medical control for the Referees and the Auxiliary Officials must be performed at each event in a separate room if possible in the referee s locker room It is responsibility of the organizers to provide the test device such an electronic breathalyzer as well as any disposable equipment needed to perform at least 30 tests during the competition The alcohol tests are run by the Medical Director of the tournament under the supervision of the FIVB Medical Delegate if present However in case of absence of an FIVB Medical Delegate on site the Medical Director of the tournament will run the daily alcohol test procedure _ Fa Information booths at the venue The FIVB requires each promoter to ensure the correct implementation of all needed security measures to preserve the integrity of the FIVB President when visiting the event FIVB officials referees heads of delegation athletes spectators Organizing Committee members FIVB Sponsors and partners media representatives etc at the venue and at the Official hotels The Technical Supervisor must check that before the start of each event the local authorities have been informed by the Promoter about the need to secure the venue and the hotel with a dedicated task force The security staff hired by the promoter is responsible for the best possible security a
78. es officiating in these roles and for events that were assessed with high performance standards in this particular area on the occasion of the previous year edition In cases where Country Quota Play Off will be held the above exception will never apply It is a mandatory requirement for all new promoters organizers of SWATCH FIVB World Tour events including Senior Junior and Youth World Championships to organize an Extra Clinic for Auxiliary Officials and key Court Staff 2 days before the start of the concerned event For all new tournaments and tournaments that have been reported as problematic for refereeing at the preceding edition the presence of all the local referees at an extra day clinic to be staged the day before the standard referee clinic will be mandatory in due coordination with the extra clinic for auxiliary officials and key court personnel in case this applies E The Responsibilities Referees are responsible for checking that the court set up and equipment corresponds to the FIVB requirements gt verifying the availability of the required court personnel checking that the information included on the scoreboards is correct gt verifying that the field of play does not present any danger to the athletes gt coordinating the proper match protocol procedure reporting any problems related to athletes uniforms to the relevant FIVB Official officiating their match es correctly and a
79. essary security measures must also be studied and arranged in due time to keep spectators outside the playing area at the end of the final match as well as during the awarding ceremony LL mail DLL ON y Organizers must provide the FIVB President when required FIVB Sponsors as per agreement FIVB officials referees heads of delegation athletes Qualification Tournament and Main Draw spectators Organizing Committee members staff FIVB partners media representatives athletes coaches physiotherapists VIPs BVAW representatives all access accreditation except catering and VIP guests technical staff court personnel volunteers Medical Staff Journalists etc with an official ID card and ensure that only people with appropriate accreditation are allowed to access certain areas of the venue An accreditation plan must be developed by the Organizers with regard to seating and parking availability as well It is very important to clearly indicate the different areas for the various categories of accreditations and issue ad hoc cards tickets A well identified accreditation area with an efficient service should be set up at the stadium and possibly at the hotel ID cards are also needed for the bleachers section reserved for athletes taking part in the Qualification Tournament guests family members etc While Organizers must provide vests to all accredited photographers and TV crew authorized to access reserved court areas all
80. esses in uniform make their entrance and take their position according to a place previously designated near the awards table They then wait to hand the awards to the dignitary assigned to present them gt the name board carriers of the winning teams assemble at the entrance out of the public view gt the athletes of the 3 winning teams march in and line up behind the name board carrier of their country according to the order of their respective podium positions in an area with direct access to the court gt The dignitaries march in and they will stop on the red carpet on the side of the podium While the athletes must wear clean tank tops tops no accessories or piece of uniform other than the ones authorized for the competition must be worn with the exception of the athlete s own country flag Buh Technical Organization National Anthem during the awarding ceremony 3 Start of the Official Ceremony The Master of Ceremony checks that all personnel players dignitaries etc and the materials are all at their place If everything is ready he she authorizes the start of the ceremony Throughout the whole presentation the chief of protocol remains standing on the red carpet with the other VIPs so he can control that the right people are performing their duties The assistant chief of protocol standing near the awards table is responsible for checking that the hostesses take the right cups trophies medals
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82. evised matches and on the Public Address systems proposals of global look as well as grandstand structures including internal walkways suggestions for side areas VIP areas boxes skyboxes platforms etc provision of time schedule for different type of venues for transport erection and dismantling conduction of site inspection performance measurement in the implementation phase controlling mandate during erection and final acceptance of the construction work other services to be agreed by the parties The Promoter is required to allocate space around the Venue in a dedicated area in order to organize side events with the participation of celebrities special guests players officials media sponsors etc and to conduct PR activities to stimulate the public and media interest The Promoter must also guarantee the installation of a Village booths both for International and Local Sponsors and for the 2010 SWATCH FIVB Promoters or Organizers of upcoming events in order to help them best advertise their tournament if required The FIVB asks that the requirements of European Buildings Standards or equivalent are respected in order to guarantee the compliance with the following obligations gt the tubular and or temporary tribunes must be mounted by an authorized local construction company These tubular and or temporary tribunes must be constructed meticulously and an official security certificate
83. feree Delegate in coordination with the Technical Supervisor completes the form EVALUATION SHEET FOR BEACH VOLLEYBALL VLS300 and submits it to the FIVB Technical Department and the Beach Volleyball Events Departments as part of their Technical Reporting 3 The Posts The posts supporting the net must be rounded and smooth with a height of 2 55 m and must preferably be adjustable The posts must be fixed to the ground at a distance of 0 7 m 1 m from each side line It is forbidden to fix the posts to the ground by means of wires Any dangerous or obstructing devices must be eliminated and the posts must be padded If men and women s events are organized on the same date and venue the posts must be easily adjustable to allow a swift change of the net height between the women and men s matches Technical Organization 4 The Nets The net is usually 8 5 m long and 1 m 3 cm wide hung taut placed vertically over the axis of the center of the court For FIVB Competitions an 8 0 m net with smaller meshes and branding displayed between the end sides of the net pole may be used Publicity may be printed on the above items as per FIVB Regulations Two 5 cm 8 cm wide horizontal bands made of two fold canvas are set at the top and the bottom of the net mesh preferably in white sewn along the full length of the mesh A cord passes through the hole situated at each extreme end of the upper band in order to fasten the upper
84. for certain areas at the venue upon sending a request through their respective National Federation directly to the promoter concerned 3 days prior to the start of the event 16 The Doping Test Section Minimum of 25 divided into 3 sections 10 m waiting room 10 m sampling room and toilet equipped with refrigerator and refreshments TV set and telephone The waiting room should be well supplied with refrigerated bottled soft drinks and water The refrigerator should be lockable The Doping Control Test section must always be prepared as described regardless whether doping control have been scheduled or not to provide for unannounced anti doping controls performed by the FIVB or other anti doping authorities as provided for in the World Anti Doping Code 17 The Storage Room Minimum 25m secured and locked with direct and easy access to the court for all equipment such as balls posts net lines scoreboards speed ball device panels billboards water pipes wind sleeves towels rakes boxes etc 18 The Other Facilities gt 4 Showers for players 1 Logistic warehouse gt 1 Accreditation Area Platform s for TV Cameras as per the TV Broadcasting Guidelines chapter English Guide Commentary positions equipped and located as per TV Broadcasting Guidelines chapter Mixed zone area for TV interviews immediately after the matches 1 Covered Area for disabled and handicapped people
85. he FIVB depending on daylight hours and weather conditions Only the FIVB Beach Volleyball Department or the FIVB Technical Supervisor may authorize the set up of fewer courts should a small number of teams enroll in the event gt 2 days before the start of the Qualification Tournament 2 warm up courts from 9 00 am till 6 00 pm must be set up and available every day of the competition 1 day before the start of the Qualification Tournament All courts required for the next day of competition plus one warm up court per gender involved must be set up from 9 00 am till 6 00 pm gt 1 day before the start of the Main Draw 2 courts from 9 00 am till 6 00 pm for the Main Draw teams must be available unless the court is required for the Qualification Tournament In case of distant side courts the improved on site communication requirements stated in the Handbook such as available fax machines etc need to be upheld by the Organizers 2 The Training Courts Before the start of the competition it is mandatory that the courts are available for the training sessions of the participating teams minimum availability for a single gender event If men and women events are organized on the same date and venue twice as many training courts must be ready as per the aforementioned calendar Measuring of the balls with the ball inspection kit Two training courts starting from at least two days before the start of the event must be ava
86. he Referee s and Line Judges Lounge minimum 30m with air conditioning equipped with 15 20 chairs 1 table 1 whiteboard gt Water snacks fruit and ice available at all times Referees and Auxiliary Officials must have separate areas meeting rooms lounge with privacy according to the capacity security and comfort conditions 5 The Locker Rooms for Referees and Line Judges minimum 30m possibly with direct access to the court equipped with 10 chairs 2 tables min 20 lockers or security room In case no locker room is available Organizers are then recommended as an alternative to either supply mandatory lockers or specifically dedicated security for the referees and auxiliary officials personal belongings 6 The Catering Lunch Area The food and refreshment pavilion must be protected from wind and sun Ideally it should be fitted with a floor The promoters must carefully check the food quality at the hotels and the venue Basic level of nutrition with pasta rice chicken vegetables etc must be available with certain quality standards to ensure the players essential needs 7 The Press Center minimum of 40 150m respectively for Open and Grand Slam World Championships with air conditioning equipped with 5 15 working tables with chairs in order to accommodate a minimum of 50 to 200 journalists tables to be fitted with two power socket in front of each chair for journa
87. he following announcements in the language of the host country then in English 2010 SWATCH FIVB World Tour Tournament Title Third place and bronze medal winner is gt 3 place team step onto the podium The Silver plate or cups or trophies and the medals will be presented accompanied by While the official speaker makes the presentations the hostesses bearing the Silver plate and bronze medals approaches the designated person and accompanies him to the front left side of podium 3 team captain The designated person presents the team captain with the Silver Plate following which he returns to his initial position accompanied by the hostess and the VIP if any The dignitary accompanying the President may then give the cheques and any eventual prize Once the distribution of the third place medals is finished the VIPs and hostesses return to their original positions Award Ceremony of the best individual players Short Fanfare CD The official speaker announces 2010 SWATCH FIVB World Tour Tournament Title silver medal winner iS 2 place team step onto the podium The Silver plate or cups or trophies and the medals will be presented by accompanied by P SWATCH D FIVB WORLD TOUR 2009 2 WS Ow y _ Jan I pF VOLKSBANK Swatch President Arlette Elsa Emch in white joined the men s podium in Klagenfurt Austria While the official spe
88. iary officials scorers and line judges and court personnel scoreboard keepers ball retrievers sand levelers athletes attendants etc collaborates with the Tournament Director on the promotion of the event through its Press Department Mr m apas Se D pl JTE A r E y m h ol LV 1 _ ad m Overeem promoter oft ine Duich World lour wiin an FIVD lecnnical 2uperviIso nominates a Referee Manager to coordinate the competition duties and submits the respective name and coordinates to the FIVB Referee Commissioner sixty 60 days prior to the start of the Tournament together with the name of the ball checker and the nominal lists of local referees and auxiliary officials gt collaborates with the Tournament Director on the organization of the Inspection Visit of the TV Coordinator and the FIVB Technical Supervisor if any clinics meetings and is available to attend them prepares the invitation letter and event s regulations for FIVB approval to be sent to the FIVB 30 days prior to the event and once approved sends them to the participating National Federations 13 days prior to the start of the event ensures the necessary assistance to the National Federations to issue visas for the participating athletes participates in the press conferences organized before and during the event corresponds with the FIVB and the Tournament Directo
89. iary officials when requested gt the Medical Director s CV and contact information must be received by the FIVB 2 months before the event and he she must be certified in sports medicine The FIVB President of the Medical Commission to approve the concerned CVs 4 The Referee Manager is under the authority of the Competition Director instructs and trains local referees auxiliary officials scorers and line judges and court personnel acts as a liaison between the Competition Director and the FIVB Referee Delegate is responsible for the organization of the referee clinics to be possibly held at the referee s hotel the room must be equipped with video Microsoft Power Point Projector and screen plus white board with markers as well as for the recruitment of all line judges and scorers to attend the mandatory event s referee clinic is responsible for the organization of the extra referee clinic for local referees if applied and the extra clinic for auxiliary officials and key court personnel if applied is responsible for the daily referees meetings under the supervision of the FIVB Referee Delegate coordinates with the FIVB Referee Delegate all referee matters such as the assignment of referees line judges scorers etc ensures that court personnel are available at the venue in due time The Referee Manager may have one several assistant s to prepare the referees clinic s and
90. ides every promoter with a Ball Inspection Kit and a Beach Volleyball Inspection Manual and the FIVB Referee Delegate is required to control if each ball fulfill the FIVB requirement 2 Handling of the Mikasa VLS 300 balls The Technical Supervisor s in charge at the venues must make sure the balls are properly inflated and that they have not been tampered with This process has to be started before their arrival on site while the concerned Technical Supervisor making sure that the Organizers are well aware of the new procedures in place and this includes the fact that the balls must not be handled in any possible way before his her arrival on site and that the ball checker will be available upon his her arrival the designation of a person in charge at the competition site as the checker is mandatory At the venue he she is responsible for checking the competition balls as follows A BEFORE THE COMPETITION 1 To meet and debrief the ball checker on his her role throughout the tournament 2 To verify that the chain of custody of the Beach Volleyball balls delivered from MIKASA is correct This includes the confirmation of availability of the Ball Inspection Kit as per 3 1 of the Beach Volleyball Inspection Manual plus the relevant forms check list and evaluation sheet 3 To ensure that the balls are correctly inflated aiming to 0 25Kgf cm2 inner pressure see 3 2 at the Beach V
91. ilable at each event Organizers must also keep all courts available during the competition to allow athletes to practice or organize camps and or other activities if previously requested If no training court is offered close to the hotel and venue courts must then be made available in proximity and a shuttle should be provided One volunteer per court working under the supervision of the Court Manager must be available to coordinate the training program through the WT 18 form and to provide athletes with water etc The Court Manager shall work under the direction of the Competition Director and the FIVB Technical Supervisor Each of the participating teams is entitled to at least 1 hour training per day upon signing up the training session form teams may be required to train together in case many Qualification Teams are present Mikasa balls shall be provided to the athletes at their request for the training sessions Organizers may ask for a deposit from athletes in exchange for the balls players are also responsible for the loss of balls during training sessions 3 The Main Draw For a single gender Main Draw competition 32 participating teams the following courts must be available 1 day 4courts plus 1 warm up court 2 day 4courts plus 1 warm up court 3 day Center court plus 1 warm up court For a detailed plan of the use of the competition courts refer to the Competition Regulations chapter 4 The Warm Up Courts Th
92. in advance Organizers are asked to contact the President s Secretariat in Lausanne for any additional information before presenting their Invitation B The VIPs 1 Welcome The Organizers must prepare a welcome note as well as an event program for the VIP guests that must be delivered to their hotel prior to their arrival 2 At the Stadium Signs should clearly indicate all VIP seating for VIPs FIVB sponsors promoters partners etc The Promoter must provide space at the venue together with access to electricity potable water and sewage connections to enable the VIPs FIVB sponsors promoters partners etc to create hospitality areas for their invited guests and staff The decoration and operation of the infrastructure of the hospitality areas shall be at the VIPs FIVB sponsors promoters partners etc sole cost and responsibility The VIP section must be tidy and equipped with chairs The area should be thoroughly monitored and inspected prior to the arrival of the guests in order to remain in perfect condition for the time of the guests arrival Organizers must appoint two persons one responsible and one assistant to welcome VIPs FIVB sponsors promoters partners etc and assign their seats The Organizers must install tables and chairs in the hospitality area to allow VIPs FIVB sponsors promoters partners etc to sit while eating The hospitality area where VIPs FIVB sponsors promoters partners etc
93. inal report etc in accordance with FIVB requirements and send them to the FIVB organizes a meeting at the end of the tournament between the Promoter the National Federation s representative and the Referee Delegate to discuss the reports of the event ensures that the FIVB reports are signed by the National Federation and Promoter and sent to the FIVB within seven days after the end of the event communicates within 24 hours to the Technical Supervisor Referee Delegate of the following events as well as to the FIVB the remarks comments and eventual fines applied to the parties concerned during the preliminary inquiry provides a template to the players to fill in local contact information in case of emergency gt a brief summary to the Men s and Women s players representative must be provided ensures that the finance director provides to the players on site the necessary documentation for the eventual takes to be deducted from the Prize Money whenever agreed with the FIVB He she required during the tournament week to make sure that the local promoter will circulate to Swiss Timing IMG Sportsman Media Group Host Broadcaster etc relevant events competition information in regard of schedule announcements results changes amp player information etc Therefore the local promoter is requested to provide the following Provision of a hard copy print at the Main Streaming amp Production work
94. ing of the Main Draw only and exclusively to the Main Draw athletes who have duly informed the organizers about their travel schedule at least three 3 days before the start of the event through the WT 31 form A person fluent in English identified with a SWATCH FIVB World Tour signage must welcome the athletes upon their arrival at the airport This person is responsible for informing both the Qualification Tournament athletes on the local transportation to reach the competition site bus number underground transportation prices etc as well as the Main Draw athletes on the local transportation provided by the Organizers from the international airport to the hotel and back The buses or cars provided for athletes transportation must be air conditioned and of good standard These vehicles must also be large enough to transport the persons concerned with their luggage from to the airport hotel The organizers must finally provide transportation from the hotel to the international airport for the Main Draw athletes in case of early departure i e before the end of the competition etc as well as to from social activities etc if requested Organizers are not responsible for the local transportation of coaches teams physiotherapists athletes guests and athletes family members 6 Media Representatives Journalists Photographers etc FIVB Sponsors and Partners A shuttle service for Media Representatives from the
95. ing position Sending of the schedule fixtures starting times court id per mail in a pdf format Access to an online version of the schedule starting times fixtures amp court allocation and the results The FIVB may assign a Technical Supervisor Assistant on the occasion of one or two SWATCH FIVB World Tour Event s during the season All the costs related to this specific assignment must be borne by the Assistant Technical Supervisor international and local transportation board and lodging etc The FIVB Technical Supervisor Assistant is required to arrive on site and to leave the event as per the FIVB Technical Supervisor schedule The FIVB will then evaluate the competence of the Technical Supervisor Assistant mainly in the areas related to the competition system and the marketing and discuss during the FIVB Beach Volleyball World Tour Council his her possible nomination as FIVB Technical Supervisor for the following year on the occasion of the FIVB events ols 2 The FIVB Referee Delegate is appointed by the FIVB and assumes all duties specified in the Referee Delegate s Manual and the referee aspects of the competition is under the authority of the FIVB Technical Supervisor works in close collaboration with the Referee Manager and coordinates two 2 months before the competition all required actions with relevance to the establishment of the requirements for the standard referee s clinic for th
96. ion with the audience and with TV Producer for the proper coordination of the slow motions inspects on a daily basis the courts and equipment and reports any discrepancies to the FIVB Technical Supervisor participates to the Referee Delegates seminar whenever organized by the FIVB implements the match protocol in coordination with the court personnel supervises the procedures for implementation of the Alcohol tests for Referees and Auxiliary Officials reviews the score sheets reports to the FIVB about the event s referee aspects and referees overall performance attends the meeting at the end of the tournament between the Promoter the National Federation s representative and the Technical Supervisor to discuss the reports of the event ensures that the FIVB Referee Delegate reports are signed by the National Federation and Promoter and sent to the FIVB within 7 days after the end of the event communicates within 24 hours the remarks and comments of the attended event to the Technical Supervisor Referee Delegate of the following events and to the FIVB organizers who chose to set up more than one venue or spread out venue layouts will be responsible to cover the costs travel board and lodging per diem etc same conditions as FIVB neutral referees of an Assistant Referee Delegate to be assigned by the FIVB for each existing side court venue 3 The FIVB TV Coor
97. irst days of the Main Draw competition two events men and women are organized on the same date and venue and 8 competition courts are used the reserve personnel available should be doubled Organizers who have been marked the preceding year by the concerned Referee Delegate WT 24 Section D Evaluation of Personnel below 4 on any of the following job role areas scorers linejudges and court personal 2 items minimum in the overall court personnel job related areas will be required to host a mandatory 1 full day pre preparation clinic for Auxiliary Officials and key Court Staff the day before the standard event Referee Clinic at their own expenses Area reserved to coaches Coaching on the field of play is not allowed by the FIVB However coaches have a designated area with a chair and an umbrella outside the field of play on all courts of the venue in order to work and follow the game Moreover it is now mandatory to set up a coach player s area mixed zone at the venue with basic comfort furniture possibly shaded and with power plugs for computers cameras portable DVD players etc Such a secured area must accommodate at least 4 teams and their respective coaches at the same time in case of a single gender event 8 teams and their coaches in case of a double gender event Coaches will also have the possibility to have access to the medical area so that they can interact with the medical staff to help diagnose manage
98. isor the Tournament Director and the National Federation Delegate or Beach Volleyball Coordinator The FIVB Referee Delegate the FIVB Press Delegate the FIVB TV Coordinator the FIVB Medical Delegate if any or other FIVB representatives if any will advise the Organizing Committee in the respective area of their responsibility and may be requested to attend meetings if deemed necessary by the FIVB Technical Supervisor The Organizing Committee gathers upon request of the FIVB Technical Supervisor or the Tournament Director to secure the smooth running of the event s operation and solve eventual contingencies The Organizing Committee analyses the critical situation and reports on any problems e g sanctions to athletes suspension of the event due to cases of force majeure etc to the FIVB Beach Volleyball Events Director The Organizing Committee submits any critical decisions to the FIVB for its approval whenever possible If the communication between the Organizing Committee and the FIVB is not possible the FIVB Technical Supervisor is entitled to take a final decision 1 The Tournament Director Promoter gt completes and sends the World Tour candidature file to the FIVB in due time gt signs the FIVB NF Promoter Agreement incl the appendices undertakes all promoters responsibilities and fulfills all requirements of the Handbook smoothly implements the marketing regulations related to the Promoter and ensures
99. l Supervisor and the Tournament Director prepares and attends the Inspection Visit of the TV Coordinator and the FIVB Technical Supervisor if any recruits and appoints the Technical Area Managers and volunteers coordinates the Technical Area activities of the members of the Organizational Chart coordinates with the Operational Director the installation and dismantling of the competition facilities and equipments prepares the event s regulations in collaboration with the Hosting National Federation organizes the Preliminary Inquiry and the Technical Meeting gt elaborates the competition program to satisfy the needs of on site spectators Host Broadcasters etc for the FIVB Technical Supervisor s approval coordinates the court personnel s duties ensures that the courts are set up in accordance with the FIVB requirements decides the courts assignment in agreement with the Tournament Director the FIVB Technical Supervisor and the TV Coordinator coordinates with the Press Director and the Administrative Director the preparation and distribution of the Daily Bulletin gives instructions for the proper update of the competition brackets billboards gt works with the Medical Director Referee Manager Court Manager and Technical Manager to ensure the smooth running of the event 2 The Operational Director is placed under the authority of the Competition Director gt d
100. lists and Tn 1111 Post matches interviews area 1 fax machine backup must be available with international line gt 2 international telephone lines gt 3 to 5 computers Windows English version Word Excel Adobe Acrobat Reader software wireless high speed Internet access laser printers Wireless high speed internet access for journalists and lan cables for photographers Wireless high speed internet access for the Press Delegate 2 photocopying machines 30 copies per min network card for internet access for the Press Delegate area to display the FIVB Press Kit as well as the FIVB Sponsors and partners information 20 pigeon holes document trays for duplicate results information and announcements gt Neat and well presented bar and catering facility To have a proper wi fi connection in every press working room protected by password This wi fi connection must be available until Sunday at midnight The bandwidth should be good enough to allow efficient uploading requests by all photographers For full details of essential equipment for the Press Center and Interview Room to be strictly respected see the Press and Media chapter 8 The Mixed Zone Located immediately adjacent to the main court outside the competition area out of reach from spectators court personnel and officials it must be identified by an official mixed zone backdrop It shoul
101. ls must be served each day plus a snack as follows Breakfast cereals bread yogurt honey fruit and fruit juice marmalade eggs skim milk coffee tea etc Lunch and Dinner carbohydrates pasta potatoes rice etc proteins red and white meats fish tofu eggs etc vegetables salads fruit cheese etc Menus must be approved by the FIVB Beach Volleyball Department 30 days and by the Technical Supervisor before the start of the event Fruits sandwiches coffee tea carbohydrate drinks such as PowerAde Gatorade Fitgar etc must also be available in sufficient quantities for the athletes at the competition site Flat mineral water must be provided to the athletes staff officials and volunteers at any time at the venue only through sealed plastic bottles of 1 4 or 1 2 of a liter should be available during training sessions and competitions The catering service must be provided from 11 am until 3 pm at the venue and should have extended hours from players staff and officials in case of night matches The same policy will apply for the meals served at the hotel if adjacent to the venue During the competition fruit snacks and drinks must be available at all times in the athletes lounge in the press center as well as in the referees and lines judges lounges Food and drinks must be replenished regularly on the courts in the VIP area and in the athletes referees and line judges lo
102. ly Printouts are made from the Excel file each day to be checked and signed by the referee delegate or medical delegate if present against the original paper record Recording of heat related medical forfeits In any case of an medical forfeit the injured player is asked by the referee if this is due to heat exhaustion and or dehydration If this is the case the player is also asked if he she has suffered from diarrhea during the past five days This information reported to the Referee Delegate who is responsible for including it in the reporting file At the end of the tournament The signed printouts are sent to the FIVB along with score sheets and other information after the event at the responsibility of the Technical Supervisor The referee delegate is responsible for sending the Excel file with all data to the Beach Volleyball Referee Commissioner Mr Jos Casanova jcasanova netmadeira com and to the President of the FIVB Medical Commission Dr Roald Bahr roald bahr nih no In case of high heat and or humidity The weather must not present any danger of injury to the players The FIVB World Tour is regularly played in conditions of high heat and humidity which may pose a risk of dehydration and heat exhaustion Decisions regarding suitability of competition should be made based on the WBGT i e careful consideration should be given regarding continuing play if the WBGT index exceeds 31 Whenever the prevailing w
103. m hotels venue etc makes sure that all taxes are paid in due time secures the necessary approval from the FIVB Sponsors concerning the production of their material and issue the related invoice Technical Organization 2 The Administrative Director is placed under the authority of the Finance Director organizes the event s secretariat assumes the general correspondence and communication with the FIVB Officials referees and teams coordinates the organization of the inspection visit of the TV Coordinator and the FIVB Technical Supervisor if any manages the Preliminary Inquiry and the Technical Meeting and is available to attend them be responsible for the international transportation of all FIVB officials and if needed coordinates such a matter with promoters of events scheduled before and or after his her event coordinates and organizes the local transportation arrival and departure is responsible for the FIVB Officials referees teams and other persons accommodation and ensures that neutral and local referees are accommodated in the same hotel organizes the distribution of publications promotional material bulletins and the flow of information gt checks that all documents and printed material are available and gt ensures that the photocopy center is operational 1 The Competition Director is the highest authority at the venue under the FIVB Technica
104. me of each official is as follows gt The FIVB Technical Supervisor must arrive on site five 5 days before the start of the Qualification Tournament gt The FIVB Referee Delegate and the Assistant Referee Delegate if applied must arrive on site two 2 days before the QT at the latest at 2 00 pm and three 3 days in case pre preparation clinics for Local Referees and Auxiliary Officials applies The Press Delegate if any is required to arrive 1 day before the start of the Qualification Tournament gt The TV Coordinator s must in principle arrive on site one day after the start of the Main Draw For Grand Slam and World Championships events the TV Coordinator s must arrive on the day before the start of the Main Draw Two TV Coordinators will attend the World Championships Events while one TV Coordinator only will officiate during the Open and Grand Slam Events The Highlights Crew must in principle arrive on site one day before the start of the Main Draw The FIVB Medical Delegate if any is required to arrive one 1 day before the start of the Main Draw All communications related to the Medical Delegate transportation must remain strictly confidential The FIVB Photographer if any is required to arrive on site one 1 day before the start of the Main Draw All FIVB Officials must leave the day after the conclusion of the tournament The FIVB Officials are responsible to pay for the costs related to
105. mitting the list of the local referees DA i LL Officials organizing staff court personnel and volunteers for approval While Promoters shall pay the local referees on site National Federations shall be free to follow internal usual administrative procedures of their country The per diem for local referees shall be paid at 50 for travel days and 100 for working days including the day of the referee clinic Recruited line judges must be referees recognized by their respective National Federations For the Qualification Tournament and the preliminary matches of the Main Draw two line judges must officiate at each game In the semi final and final matches four line judges are needed For events where more than 10 of the names of the auxiliary officials have changed from the list submitted to FIVB approval to the ones effectively officiating at the tournament or other extreme circumstances i e line judges not meeting quality age or referee certification requirements the FIVB Referee Delegate can compel not to use local line judges for the entire event or decide to implement a sanctions see Chapter 11 for further details For semi finals and finals Referee Delegates to select line judges among the Referees officiating at a given event D The Referees Clinic and Extra Referee s Clinic The Referees Clinic should be set up in a hotel conference room possibly in the hotel accommodating the referees
106. must reimburse the air tickets to all the athletes Technical Organization 11 SWATCH 27 FIVE AMO TOR ana m 9329 Wy ms a Sard E a gt i oe ee i 1 Outstanding VIP catering area Facilities can be set up either temporarily or using existing structure at walking distance ideally facing the venue In case facilities are set up in the existing structure it must be foreseen to make them available during operating hours in line with the tournament schedule fulfilling the communication requirements established by the FIVB 1 The VIP Tribune A roofed VIP section for a minimum of 300 or 400 people for an Open Event respectively for a single and a double gender event and a minimum of 600 people for a Grand Slam event must be guaranteed The FIVB recommends applying the minimum seating requirements for a single gender Open event as follows Presidential Box 20 50 whenever required gt VIPs 40 FIVB 30 journalists 50 radio amp TV commentators 10 athletes 80 Medical personnel 10 guests and sponsors 50 referees 20 FIVB International Sponsors and Partners 35 Swiss Timing 2 Announcer Producer and DJ 3 The promoter has to secure whenever existing a roofed VIP area covered seats rain sun protected for the players min 20 at the cente
107. n site as well as at the hotel and the environmental aspects such as the sun exposure the hydration status and the safety for players officials volunteers spectators etc coordinates the medical and physiotherapy services for players coordinates the first aid assistance for spectators and staff ensures that the medical staff is available at the venue from at least one hour before the start of play in the morning until the end of play to assist athletes staff spectators etc supplies the addresses of the closest hospital s and verifies that these hospitals are available to provide emergency specialist care in all relevant medical areas verifies that an ambulance and equipment for advanced cardiopulmonary resuscitation including defibrillator are always available at the venue verifies that equipment and qualified personnel is always available at the venue to assess and provide emergency treatment for dehydration and hyperthermia including equipment for intravenous treatment is responsible for keeping accurate medical records of all assessments and treatment provided by medical staff during the event in accordance with national medical regulations gt assists the FIVB Medical Delegate and national anti doping organization in preparing anti doping controls including the preparation of the Doping Test section assists the relevant FIVB official in running the alcohol test for referees and auxil
108. ncies This report and any other written communication must be signed by the National Federation and the Promoter and must be sent by the FIVB delegates concerned to the FIVB within seven days after the end of the concerned event It is the responsibility of the Technical Competition Director Operational Director Court Technical Manager Manager Manager Organizing Committee FIVB Technical Tournament Director NF Delegate or Beach Volleyball Coordinator Promotion Director Press Director PR Director Announcer Photographer Promotional Area Supervisor the Referee Delegate the Press Delegate the TV Coordinator and the Medical Delegate to make sure that the reports are received by the FIVB in due time A short report should be sent by each Technical Supervisor and Referee Delegate copying the FIVB Beach Volleyball Department to the next appointed officials in the same area aiming to fix any eventual problems occurring during the season It is forbidden for FIVB officials e g Delegates Neutral International referees etc to be accompanied by family and or friends when officiating at a FIVB event Upon request of the Organizers the FIVB may suggest a list of experienced personnel to fill in the above positions in order to optimize the budget maximize resources and exposures The conditions must be negotiated directly with the persons concerned The Organizing Committee is composed of the FIVB Technical Superv
109. nd possibly FIVB Sponsors and partners as well as media representatives uniforms distribution procedure guidelines for the awarding ceremony organizing Committee members WT 05 form useful telephone and fax numbers hotels Organizing Committee stadium event office Embassies etc tourist information including city maps list of the tournament sponsors name of the Host TV Broadcaster insurance handy tips etc for officials referees heads ffi presa swate 7 map a a The FIVB Physical Therapist has the responsibility for liaising with the Medical Director and all other tournament medical staff to provide athletes with all necessary medical assistance and appropriate therapy The FIVB Physical Therapist is also in charge of providing a medical kit working with the local physiotherapist staff and ensuring a healthy and efficient collaboration between all entities involved as well as keeping accurate medical records for the treatment provided During the competition Organizers must provide medical assistance for athletes including a medical services area at the venue with at least two medical doctors on duty whenever there is training or competition the medical services area must be equipped with all necessary instruments and medication to provide immediate medical care for injuries and illnesses gt for events with more than one
110. nent as the event held in Only referees of the highest level should be appointed for the season elite referees and referees of the utmost quality In case of Referees dual Nationality the same regulations as the ones used in FIVB Volleyball Competitions will apply The FIVB recommends to the Challenger and Satellite Organizers to invite Neutral International Beach Volleyball referees and or Candidates in order to secure neutrality at key matches while also possibly raising the overall level of officiating The FIVB has developed a Referee Database which is available through the following link htip www beachreferee org This webpage provides International Beach Volleyball Referees and Candidates media bios personal information refereeing experience in FIVB events major achievements etc to feed the Host Broadcaster and the accredited media Refereeing Manuals Guidelines Casebook Rules Forms etc are available through the following link www fivb org EN BeachVolleyball Refereeing Refereeing htm www beachreferee org username fivbWTorganizer Password fivbbvbreferees Local officials C The Local Referees The National Federation is responsible for the training of national referees and for the selection of the most expert officials in order to guarantee the best level of performance during all World Tour event s The local Referee and hosting National Federation should use video tapes of International mat
111. net Video LIVE Streaming on site a working position in the tribune stands on center court is required Requirements gt Access to a dedicated 2 Megabit sec SDSL Internet connection as in 1 1 Collection of the TV feed as in 2 1 Constant reliable power supply 230 V gt Working space for 2 shuttle PC 2 Laptops amp AV equipment Tables amp chairs Weather protection wind rain sun unobstructed clear view onto Center Court all court lines have to be visible As unas media productions will operate a Live Ticker Live Scoring system for internal purposes a clear and unobstructed view onto the court the scoreboard amp the referee is absolutely crucial see 1 3 Please note that all court lines have to be visible from the view of that working position which is why the working position has to be either on court level or above court level Note The main streaming amp production working position must be situated in the VIP stand next to SWISS TIMING which will meet the requirements for 2010 s season 1 3 Provision of a Live Scoring Working Position For internal purposes unas media productions will operate a Live Ticker Live Scoring system of each covered court Reguirements A working position for live scoring purposes in the stand of center court If the main streaming amp production working position is situated in the center court stand as in 1 2 no additional working
112. nical Supervisor in due time he she can then decide to postpone the start of an event until all measures of security are guaranteed and the requirements are fulfilled by the promoter The FIVB Technical Supervisor must fill in the Stadium and Facilities Homologation Checklist WT 29 form and email it to the FIVB Beach Volleyball Department before the start of the Qualification Tournament Any additional comments about the status of the venue courts facilities should be also featured The court equipment checklist WT 30 form must be verified as well BRAND MEASUREMENTS QUANTITIES for a 32 team Single Gender Open Event Sand In accordance with FIVB require as required by the FIVB depth min 40 cm Balls MIKASA VLS 300 50 for single gender 80 for double gender 60 Junior amp Youth World Championships Posts In accordance with FIVB require 1 set central court 4 7 sets outside courts Posts pads In accordance with FIVB require 1 set central court 4 7 sets outside courts Net Net antennae In accordance with FIVB require 1 central court 4 7 outside courts 2 reserve 2 for Grand Slams Lines 5 8 cm In accordance with FIVB require 1 set central court 4 7 sets outside courts 2 for Grand Slams Referee s chair adjustable height In accordance with FIVB require 1 set central court 4 7 sets outside courts Referee s chair pads In accordance with FIVB r
113. o positions Court Lighting positions VIP Audio positions VIP Lighting positions Short Specifications Audio Spec Distribution even coverage on all seats Output 100dB A weightet Frequency Response linear 50H2 16kHz Note Free visibility to the playing court must be guaranteed TV Lighting Spec Distribution uniformly on playing court banners and audience Intensity on court min 1500lux horizontally measured at 1m above ground Color temperature 6000K Note Free visibility to the playing court must be quaranteed Conception Lighting and Audio MODULAR STADIUM Technical Organization 2008 Olympic Games night matches with a powerful lighting system 10 The Panels Even though all venues differ in size both the space available around the court as well as the side and backdrop panels displayed must be of standard dimensions Organizers must strictly comply with the advertising panels layout included in the Marketing chapter and respect panels size and number around the court s Panels must be made of a rigid material easy to clean and must not represent any danger to the athletes The 2 row of panel must be clearly positioned and the 1st row should not obstruct the visibility of 2 row The third row panel should also be set up at least 1 5m from the last row of the bleachers If Promoters decide to use upon FIVB s approval rotating panels in the first rows the
114. of the day session 2 At the start of the match protocol the Referees for each match check the inner ball pressure of all 4 competition balls and adjust it in case necessary Note the checker must be available for responding to any calls on the courts whenever a ball is rejected by the referees or the players This ball should be immediately checked for pressure weight and circumference 3 The Technical Supervisor Referee Delegate with the assistance of the checker must pay special attention to the balls when used under rainy weather conditions by replacing the competitions balls as much as possible after each set match if feasible in order to avoid excessive water absorption The balls must also be kept dry by wiping them with a dry cloth 4 The Referee Delegate and the checker inspect the inner ball pressure weight and circumference of the competition balls again at the end of each competition day session Any ball over weight or with a shape deformation discovered should be identified and replaced with a new match ball The inspection process must be conducted as per A 4 and 5 above and relevant data must be collected for the EVALUATION SHEET FOR BEACH VOLLEYBALL VLS300 Following the daily final inspection of the balls these must be stored in a dry place where there is no or very low humidity All used balls must be wiped with a dry cloth before being stored 5 Nr C FINAL DAY OF THE COMPETITION The Re
115. ographers and television cameramen separate from players and officials and have thin breathable vests bibs to identify cameramen and photographers There shall be different coloured vests bibs to identify the photographers and cameramen allowed into the playing area All the athletes participating in the Qualification Tournament may have access to the VIP section or to a roofed area during the duration of the Qualification Tournament exclusively All Main Draw athletes must have access to the VIP section or to a roofed area or in the general grandstand during the duration of the Main Draw including the final day The access to the players lounge is strictly reserved for the Qualification teams during the Qualification Tournament exclusively for the Main Draw teams during the Main Draw tournament exclusively and for the accredited medical staff Athletes with an FIVB ID card and or athletes taking part in the Qualification Tournament even if not qualified in the Main Draw must have access to areserved area on the general grandstand at any time 3 10 Protocol The Protocol is the recognized system of International courtesy and conduct designed to create an awareness of and sensitivity to the necessary elements for the smooth and respectful handling of International guests Guests must feel welcome comfortable and safe during their stay Therefore Organizers should express courtesy in a universally understood manner A The
116. olleyball Inspection Manual two days ahead of the arrival of the Referee Delegate He she should also ensure that the balls are properly stored during the event 4 The Referee Delegate and the Organiser including the ball checker to inspect all balls the day before the competition as follows Beach Volleyball standards a Check that the inner pressure of each ball is as prescribed aiming to 0 2Kgf cm2 inner pressure see 3 2 at the Beach Volleyball Inspection Manual b Check that the weight and circumference are as follows a Weight 260 280g see 3 3 at Beach Volleyball Inspection Manual b Circumference 66 68cm see 3 4 at the Beach Volleyball Inspection Manual c While checking the balls these must be numbered with very small digits we recommend that this will simultaneously serve as the code for identifying the balls at the respective courts and the results of the respective inspection filled in on the form called Beach Volleyball Check List for the 1 inspection d The same numbering court code see above will serve as the homologation signature confirming that these are the only approved balls to be used for the competition B EVERY COMPETITION DAY 1 The Referee Delegate and the checker inspect the inner ball pressure of the competition balls also the weight and circumference if deemed necessary including balls for the warm up courts seventy five 75 minutes before the start
117. om the podium and eventually make a complete tour of the court The chief of protocol will invite the dignitaries to make pictures standing in front of the podium After 20 30 seconds the dignitaries are invited to leave the area The official speaker asks the spectators to stand up for the anthem of the winning team Ladies and Gentlemen please rise for the playing of the National Anthem of The national anthem of the winning team is played while the flags of the first three teams are hoisted to the top of the poles The flag of the winner must be hoisted higher than the two other flags The players must remove their caps and face the flags during the anthem Playing of the Champions National Anthem Hoisting of the 3 flags After the playing of the Anthem the players salute the public This concludes the award and closing ceremony of the 2010 SWATCH FIVB World Tour Thank you very much for your presence and we hope to see you again next year on date Only at this moment the photographers are allowed to operate freely On the completion of the photographs session athletes may open the bottles of Champagne remaining on the podium for further pictures The athletes are then allowed to walk freely around the court to salute the public before leaving the area at their leisure Technical Organization ig RESPECTUEUX DE L ENVIRONNEMENT Notre entreprise s engage largement en fav
118. on site i e at the biographies players earnings etc assistance from the Organizers Host Broadcasters players airport in the Hotel upon check in etc collaborates with the Tournament Director Promotion Director 5 The Events Photographer officials etc in order to collect crucial information to realize the ensures that the personnel involved in the event fulfils all and PR Director to prepare a detailed and effective marketing is under the authority of the Press Director Highlight programs assigned duties thoroughly and efficiently plan including promotion press and PR actions to be submitted complies with the rules applicable for photographers and signs gt checks the fulfillment of the promoters financial obligations on verifies the local transportation plan accommodations plan and at least four 4 months before the start of the events to the FIVB the FIVB Photographer Agreement WT 07 30 days prior to the site meals services for the parties concerned for its approval Start of the event gt checks the correct implementation of the Media Plan participates to the Technical Supervisors seminar whenever prepares and circulates information from the Organizers to the provides pictures for the FIVB website whenever needed as ensures that the marketing of the event is in accordance with the organized by the FIVB local press TV broadcasters radios etc and the FIVB Press requested on the WT 20 f
119. orm to satisfy the FIVB sponsors FIVB requirements assists the FIVB in revising the FIVB Handbook Department media city and promoter s needs immediately reports the FIVB upon his her arrival in a city about verify that the chain of custody of the Beach Volleyball balls collects all information on athletes etc biographies pictures the promoters are encouraged to have a Photo Marshal like the status of preparation of an event in all respective items delivered from MIKASA is correct and two days ahead of the etc from the FIVB Press Department and on site from the FIVB a non working photographer hired to control and help the conducts the Preliminary Inquiry and Technical Meeting arrival of the Referee Delegate supervise the correct inflating all Press Delegate photographers reminding players to submit the NF Player s Commitment WT 10 Mikasa balls in close coordination with the ball checker provides the FIVB Press Department with a tournament the promoters shall explore the possibility of hiring another health certificate clearing any outstanding fines and updating coordinates all aspects of the event and takes final decisions in presentation article whenever requested detailing the venue photographer i e Mauricio Kaye for all Open tournaments as he accurately the BVIS system with all bank details address case of protests or complaints about the organization match information tournament s histor
120. ow The host broadcaster shall be informed that the audio amp video cabling from the OB Van or the closest audio video interface to the main streaming amp production working position has to be secured The local promoter is requested to inform the host broadcaster upfront about the signal collection and the cabling from the OB Van broadcasting unit to the main streaming and production working position 2 2 1 unas media productions only processes the following audio video signals Video format Analogue Composite PAL or NTSC gt Video cable Belden RG59 with BNC or RCA jack Audio format International sound Plus English commentary if available Analogue mono or stereo Microphone cable Belden 46349 with XLR or RCA jack 2 3 Production amp Broadcasting Setup a TV production or a full coverage of all matches on center court by the host broadcaster is not available at an event the following setup on center court and the most popular side court has to be secured 2 3 1 The Standard Setup Center Court stadium As indicated in the graphic above the required camera position on center court is situated in the tribune stand behind the shorter side of the court The local promoter is requested to provide the best possible camera position as determined above If a designated TV platform will be available from the start of the tournament week unas media productions will set up the
121. owing conference room with sufficient capacity translator English local language whenever required adequate sound system computer and printer to issue the Daily Bulletin urns for the drawing of lots with a cup for tallies board showing the first round of the drawing blank bracket forms same as the billboards to be printed and distributed to the athletes immediately upon the conclusion of the draw Court Assignment table printed official program billboard with competitions brackets and court assignment table positioned to be visible by all participants An information kit with all tournament information and the FIVB Regulations concerning international participation and social activities must be distributed to athletes possibly with the following items participating teams countries players eligibility accreditation coaches regulations teams physiotherapists regulations sanctions and withdrawals Prize Money and Bonus Pool payment procedure and breakdown gt World Ranking Points competition schedule and program stadium and facilities lay out specific competition regulations for all participants information on board and lodging information on meals information on medical services and doping controls kad if any information on transportation of delegation athletes Organizing Committee members a
122. position for live scoring in the center court stadium will be required The local promoter will be requested to prepare a live scoring working position on center court if the main streaming and working position is not situated in the center court stands A working position in the stand area of the most popular side court outside center court In any case a working position in the stand of the most popular side court is required Please note that all court lines have to be visible from the working position and it has to allow the technician to easily follow the match Requirements gt Access to a security enabled WIFI network or a physical LAN connection at the live scoring working position in the area of the most popular side court gt Working space for 1 Laptop 1 table 1 chair Appropriate weather protection e g a tent wind rain sun Reliable power supply 230 V unobstructed clear view onto court scoreboard amp referee all court lines have to be visible As an employee of unas media productions will operate the live scoring system on a Laptop the local promoter is requested to either provide access to a security enabled WIFI network or a physical LAN connection in the area of the most popular side court The traffic generated by the live scoring system is at a minimal bandwidth which is why a dedicated internet line will not be required but any available
123. pply the requirements of the Rules of the Game including all on court Protocols i e Medical Injury Ball Mark Protest Protocol etc ensuring that the score sheets are delivered to the Referee Manager at the end of each match testing on the occasion of the World Tour events throughout the season i e Open events mainly any amendments related to the rules of the game with the presence of the top ranked athletes and all parties involved officially implementing changes with regards to the rules of the game if considered positive in all the World Tour events For World Championships and Grand Slam events only on the Centre Court the Referee must implement the procedure for 1st Referee communication with the audience Referees withdrawing must inform within 48 hrs the FIVB and Referee commissioner to decide upon validity of force majeure If this is not the case if they have already signed the agreement or the local referees list has been approved by the FIVB Referee Commissioner their future FIVB tournament s participation will be restricted for a minimum of one year Moreover last minute withdrawals by neutral referees imply the reimbursement of the flight ticket if already issued and or the reimbursement of any extra costs implied for the late issuing of a new ticket for the replacing referee For every tournament at the SWATCH FIVB World Tour only on the Center Court the Referees must implement
124. quipped with bed s at least one basic medical equipment basic medications defibrillator and oxygen equipment to assess and treat dehydration and hyperthermia including intravenous treatment gt stretcher s ice machine telephone Moreover on site the following is required An ambulance with defibrillator must always be available Paramedical personnel must always be present at the venue during the entire competition The ambulance shall be parked as close as possible to the venue on the same side as the medical area 15 The Massage and Physiotherapy Room Minimum 30 m equipped with massage tables for single gender events and 4 massage tables for double gender events physiotherapy equipment The medical services area and massage physiotherapy rooms must be protected and separated from the open air and a heater must be installed in the rooms if necessary It is recommended that a separate facility is established for team physical therapists and physicians with a minimum of two treatment tables Also it is recommended that a procedure Massage room is established to verify that physical therapists have proper credentials for accreditation to events This accreditation is also necessary to provide court side and on court access in case of a medical time out during games Physical therapists and physicians will have the right to receive an accreditation
125. quired FIVB officials referees heads of delegation athletes spectators Organizing Committee members FIVB Sponsors and partners media representatives local authorities etc could be organized following the Technical Meeting for instance y swatch DUB MOI enero WORLD TOUR 2010 Grand Slan IVe GSTAAD Emar it SWITZERLAND PVR ET 3 TR 3 Ave FIVE ave em 7 8 Nokia AL nokia Al GA Ai n 2 a JO 6 2 x EE 5 8 CEADAN fr 4 i parure A OKIA S a DK AJ 53 kor core gt BAP ok neat VE Ter de gt j PAIE WORLD TOUR 2010 lan oo ER ssw A EMI VS swatch TVB Awarding Ceremony Backdrop option 2 1101 ener mva SWATCH Grand Slam GSTAAD SWITZERLAND Erinn F 350 cm Awarding Ceremony Backdrop option 3 Technical Organization i RSR SET Run Er me TD for the start of the CT ceremony 3 11 The Awarding Ceremony The awarding ceremony is part of each FIVB event and it must be organized in accordance with the procedure featured in this section The awarding ceremony creates a memorable and magic moment that athletes spectators officials media sponsors celebrities volunteers e
126. r Stadium Lighting and Audio Conception 28 5 AAD EAS ER LE ES Ne 55 7 Ag P i SE p VIF Audience LLLILELIEIILELELLELIILILILILLIELEL Fm E a a E a a a et E a E a a a a et 1 a a aaa 1 EERE ee n EEE Pee 1 ee ee ee ee ee Eee Pees 2 ee UMM n ee MMN ees 1 eee a Se Se Se Pe Se Pee eS ee ee a ee ae ee eS Se eS ees eS es es A A A FS 8 LLIELELELIILILIELILILIELELE EE EE EE EEE EE eee 2 ee 2 6 BEE BE EE EE ERE Ee Ee p LILILILELIILILILLILILELILLE I ot LIRIRILLELELLLILILILILELELE I 1 1 11 0 1 1 1 Je 8 8 6 8 8 89 8 LE LE 8 8 1 8 8 41 1 1 1 8 8 mL 1 1 1 a nor o 1 mm 5 1 11 1 1 lt 1 1 11 et E 1 LELLILILELELE Ft 1 1 1 1 1 0 ul Jus L A ONN ANNANN NANN N ANNANN SSeS 5 85 S SESS SSS SE SESE SS SS SS SS eee eS S 1 SESS RE RSS ES Se ee eS LIN RC me 1 11 on 1 OOCL UCCLE m lt Se ee ee ee ee Court amp Audience Lighting positions Audience amp Court Audi
127. r court throughout the two final days of the competition The gate for VIPs and guests tribune must be clearly identified with English signage and must be possibly separated from the main public entrance The area reserved for journalists and TV commentators must be positioned in line with the net to allow the best possible view of the competition The athletes reserved area must not be adjacent to the referees area A catering facility with fruits and drinks for VIPs sponsors and journalists should be provided on each day of the event In case of double gender event the number of seats allocated to the athletes should be doubled accordingly If no special VIP programs are implemented the promoters of Open events may then set up a VIP stand with no roof 2 The Athlete s Lounge minimum 50m with air conditioning and direct access to the court equipped with A cafe on a dedicated floating platform gt Water snacks fruit and ice available at all times gt wireless connection for the player s computers and 2 mandatory computers for single gender and 4 6 for double gender events 3 The Athlete s Locker Room minimum 30m with direct access to the court equipped with 10 chairs or benches and mandatory lockers This area must be located close to the athletes lounge but must not be part of it In case of a double gender event two separate locker rooms must be provided one for each gender 4 T
128. r for all critical matters related to the event sends proposals to the FIVB National Federation s representative and other parties to be discussed during the Beach Volleyball Commission and World Tour Council meetings supports the promoter in organizing the camp for Beach Volleyball fans implements National teams programs and National Beach Volleyball activities aiming to better promote Beach Volleyball at local and international levels Further information about the successful National teams programs and National Beach Volleyball activities are available upon request at the FIVB secures the presence of national anti doping agency whenever required by the FIVB and maintains confidentiality to the correspondence concerned 1 The Finance Director is placed under the authority of the Tournament Director assists the Tournament Director in realizing a successful financial plan expenses and incomes follows up on the Master Plan in terms of accounting and makes sure that all payments due to the FIVB are made within the deadline provides to the players on site the necessary documentation for the eventual takes to be deducted from the Prize Money whenever agreed with the FIVB gt verifies that the flow of money is coherent with the financial commitment of the Organizers is responsible for all payments such as the organization staff members FIVB Officials if applied and referees fees per die
129. re the SUPERVISOR FIVE with the Production chapter 7 venue the surrounding areas and the hotel from terrorist attacks are responsible for playing music announcing etc during the gt coordinates with the TV Coordinator on any broadcasting matters competition and the awarding ceremony or acts as TV Coordinator whenever requested by the FIVB coordinate any entertainment activities on the Center Court coordinates with the FIVB Beach Volleyball Press Delegate to aiming to create an enjoyable environment ensure the smooth running of the local and International press SAME USS TE BENS itis recommended to hire 2 announcers 1 for local language and operations 1 for several languages including English for the international collaborates with the FIVB Medical Delegate if any on medical 2 The Press Director on site audience issues and doping controls whenever carried out controls the accuracy of all information contained in the Players is under the authority of the Tournament Director assist the implementation of the procedure for the 1st Referee gt collaborates with the FIVB Photographer whenever requested Handbooks upon his her arrival at the event and guarantees that liaises with the FIVB Press Delegate on historical data players Communication with the Audience if applied gt ensures that the FIVB Highlights Producer receives the necessary this publication is available to all players once
130. rovide the official TV graphics of the FIVB properties to 6 26 ash each Host Broadcaster as follows 5 Swiss Timing is responsible for One coaxial cable for negative synchronization pulses 0 3V E Providing two technicians for each event and burst at 75 ohms black burst T nu Providing two scoreboards per event B One power line 230V 4A optional 3 x 65 Paying the costs related to the travel board and lodging including C One coaxial cable for output colour signal PAL NTSC or SDI A eb m lt A ES breakfast for the two technicians in a 3 star hotel in two single D One coaxial cable for final image d 5 4 Sow gt rooms E One colour monitor for program 95 7 ES a F One intercom connection with two sets CH Ss lt 5 2 The FIVB is responsible for G One coaxial cable for output key signals 625 525 or SDI F 3 oc 2 lt Providing Swiss Timing with the names of any new athletes if H One coaxial cable for animation preview colour signal PAL G 5 s 5 any during the season in order to allow Swiss Timing to keep NTSC or SDI 3 S their database constantly updated z Providing with insurance and handling of all SWATCH materials Swiss Timing personnel are also responsible to provide live scoring i oF to be used during the events including set up tear down and to the promoters as follow a pa
131. rovide towels to the athletes but can do it using material provided by their sponsors In case athletes are authorized to use their own towels they will then be responsible for bringing them to the venue and will have to respect the sponsor s size regulations However promoters are required to provide small towels to line judges and ball retrievers In case of rain bigger towels for the ball retrievers should be foreseen H The Homologation of Stadium and Facilities An inspection visit must be carried out by the FIVB Technical Supervisor four 4 days before the start of the Qualification Tournament in order to check that the courts and the sports materials provided concur to the FIVB requirements The stadium and facilities must be ready including panels flags of participating country SWATCH FIVB World Tour Flag FIVB Flag Eco Flag etc for an accurate inspection by the FIVB Technical Supervisor at the very latest the day before the start of the Qualification Tournament at 2 00 pm timing to be adjusted in case CQPO applies The FIVB Technical Supervisor is responsible for verifying that all required courts including the warm up court s are set up according to the FIVB requirements The FIVB Referee Delegate Tournament Director Competition Director and Operational Director must attend the inspection visit Only the FIVB Technical Supervisor is authorized to homologate the courts Should a venue not be homologated by the FIVB Tech
132. rrangements and facilities at the site before during and after the event Organizers must inform the local police well in advance about the organization of the event in order to successfully face any security and or traffic problems at the venue and the parking site A strict policy must be implemented since the first day of the competition to regulate the flow of the people in the restricted areas Security personnel must also be present in sufficient numbers at the venue parking the entrance and other areas to maintain order and guarantee assistance surveillance and adequate security The security staff must be professional and well trained and must be on duty at least one hour before the start of the competition each day The staff should hold a briefing meeting at the end of each competition day to discuss and fix any possible problems Special security must be provided day and night during the event to sponsors signage and FIVB Sponsors material as well All security people must be identified by uniforms differing from those of the other Organizing committee members technical personnel or court personnel in order to be easily identified and to facilitate their intervention whenever needed The people managing the different areas must be familiar with the various accreditation categories and the numbering system of the stands in the stadium A walkie talkie system must be used to intervene in case of contingency Finally the nec
133. rs food empty bottles etc as many as necessary to keep the area neat and clean during the entire duration of the event Entrance E The Competition Area Organizers are responsible for ensuring the proper preparation of the competition area with high quality visual standards and high technical safety levels in accordance with the Official Beach Volleyball Rules The court layout must respect the FIVB regulations with regard to the distance between the bleachers and the panels etc A playing area of min 26 m max 28 m min 18 m max 20 m must be set up with the following measurements Court 8m X 16 m Free zone 5m minimum 6 m maximum on each side Free passage way 3 m 1 The Orientation Many factors must be evaluated concerning the choice of the orientation of the long axis of any Beach Volleyball court The angle and the direction of the sun at different hours during the day and the season are major elements to be carefully taken into consideration in the planning Organizers must study in details the orientation of the courts in order to minimize the adverse effects of the sun during broadcasting time such as the sun facing both the main TV cameras with the aim to reduce shadow on televised matches The VIP tribune must be possibly installed close to the main road to help the athletes journalists and VIPs to easily access the stadium The stadium s net line should be oriented towards the sun
134. rs to entertain the spectators while the court manager and his assistant are setting up all materials Note Officials Staff and volunteers may be allowed to stand up around the competition area The assigned personnel must perform a full rehearsal the day preceding the awarding ceremony All personnel above should be involved as well as the FIVB Technical Supervisor FIVB TV Coordinator and the director designated by the Host TV Broadcaster Reserve personnel for each function must also be trained to anticipate any last minute contingencies Organizers should inform the day before the finals the teams concerned about their role and arrange rehearsals with the assigned personnel to ensure that the ceremony is run according to the plan The participation at the awarding ceremony is compulsory and sanctions are given by the FIVB in case a team will be late or even will depart from the hosting city without having the previous written authorization of the FIVB All options for the anthems must be prepared in advance to last from 1 min and 1 min and 30 seconds and the hoisting of the flags must be rehearsed at least one day before the awarding ceremony The awarding ceremony takes place in the stadium immediately after the last whistle of the final match 1 Before the Final Match es PR Director checks that all the necessary materials are ready Court Manager ensures that the necessary personnel are ready to dismantle the
135. se panels must be used as indicated in the Marketing chapter 11 The Flags The flags featuring the sponsors should be set up vertically and should be placed at least 1 5 m above the last row of the bleachers The flags of each participating countries must be displayed as indicated in the Marketing chapter 12 The Billboards Three billboards with the competition brackets and three billboard with the court assignments must be located at the entrance of the stadium for spectators min 4m x 2m in the press center min 2m x 1m and in the athletes lounge min 2m x 1m and must be constantly updated with the matches results and with the details on the next matches The information on the billboards must possibly be produced through a printed machine 13 The Lighting System In case of tournaments organized with night sessions or whenever needed or requested the lighting system must provide a minimum of 1500 lux measured 1 m above the playing area the concept of night matches and lighting systems must be enforced only in certain countries where sufficient conditions are gathered to guarantee a fully packed stadium during night matches The lighting system should be in place ready for the appropriate testing and homologation by the FIVB Technical Supervisor and a Host TV Broadcaster representative at least 3 days prior to the start of the event The FIVB will provide upon request complete guidelines in addition to the minimum r
136. ss Master Plan the official forms the event s regulations the Directors technical checklist all relevant correspondences exchanged 11 collaborates with the Tournament Director Promotion Director between the FIVB and the Organizers etc rt and Press Director to prepare a detailed and effective marketing gt checks together with the FIVB Beach Volleyball Department H i plan including promotion press and PR actions to be submitted that the Master Plan deadlines are met using the Master Plan gi at least four 4 months before the start of the events to the FIVB and Marketing checklist for its approval collects from the FIVB before the event all relevant information organizes a program of side events as well as ensures the such as the amendments etc reception and local transportation of VIPs gt checks the fulfillment of the FIVB Regulations as per the invites VIPs sponsors local authorities celebrities etc to the terms of the FIVB NF Promoter agreement incl appendices press conferences and to the venue and as per Handbook checks the arrangements for VIPs in terms of accommodation inspects and checks the Events Venue and all facilities receptions meals etc checks international travel arrangements made by the gt welcomes the VIP guests and journalists upon their arrival and promoter for all FIVB officials accompanies them before their departure verifies the correct distribution of the Descente uniforms an
137. st be lodged in the same hotel as the Main Draw teams All communications related to his her accommodation must remain strictly confidential The Photographer if assigned must be lodged possibly in the same hotel as the Main Draw teams All FIVB Officials must leave the day after the conclusion of the tournament All costs related to the board and lodging single room for the FIVB Technical Supervisor FIVB Referee Delegate FIVB Press Delegate FIVB Physical Therapist and FIVB TV Coordinator s must be borne by the Promoter 4 The Neutral International and local Referees Organizers must provide 1 class hotel usually not less than a 4 star category accommodation in double rooms to all referees Neutral International and local appointed for the competition Board and Lodging of local and Neutral International referees must be planned possibly in the same hotel as the Main Draw teams and FIVB Delegates The Promoter must do its utmost to lodge all referees in one single hotel only The total number of referees for the event Neutral International and local must be kept in principle unchanged until the very end of the competition in order to accomplish specific functions whenever needed i e scorers and line judges All costs related to the board and lodging double room for the FIVB Referees must be borne by the Promoter 5 Athletes Organizers must provide at their own charges 1 class hotel usually not less than a 4 star cat
138. tal Subscriber Line so that both the UPLOAD amp the download bandwidth are at the same rate In this particular case the installed line has to provide 2 Megabit sec download bandwidth AND 2 Megabit sec UPLOAD bandwidth As a high amount of data is constantly uploaded while an Internet Video LIVE Stream is processed a reliable high UPLOAD bandwidth 5 crucial The required 2 Megabit sec SDSL internet connection has to be ordered by the local organizer in due time and a written booking confirmation shall be forwarded to unas media productions no later than 8 weeks prior to the event start Provision of a dedicated 2 Megabit sec SDSL internet connection Provision of a router with 4 Ethernet ports Installation of the line at the main streaming and production working position see 1 2 Booking confirmation to be forwarded to unas media productions no later than 8 weeks prior to the event start Installation on site no later than 3 days prior to the start of the Country Quota Playoffs In case the local ISP Internet Service Provider requests more specific information please contact unas media productions immediately Important Note The provided 2 Megabit sec SDSL internet line may not be shared with any other party e g Press Media FIVB office tournament office Swiss Timing etc 1 2 Provision of a Main Streaming amp Production Working Position As unas media productions will operate the Inter
139. tc prepares a report on press operations and match results for the Beach Volleyball Commission and World Tour Council meetings assists the Press Director in the fulfillment of appropriate communication plans and checks the proper implementation of the FIVB requirements and standards in the press area collects all relevant data related to the Press of each event useful to realize the FIVB season s final report gt reports back to the onsite FIVB Technical Supervisor on the smooth functioning of the media information plan implements special projects whenever agreed with the FIVB Mr Jos Casanova Referee Commissioner 6 The FIVB Medical Delegate if any The FIVB Medical Delegate is under the authority of the FIVB Headquarters and of the Technical Supervisor on site The responsibility of the FIVB Medical Delegate is to supervise the medical services and medical controls ensuring that the FIVB Medical Regulations are strictly enforced The duties of the FIVB Medical Delegate also include checking during the Preliminary Inquiry that Health Certificates have been provided to the FIVB presenting the FIVB Medical Regulations the procedures for doping control sampling and the medical assistance available during the competition during the Technical Meeting being available to provide advice to athletes regarding the list of banned substances therapeutic use exemptions and medical controls
140. tc may share to celebrate the winning teams and the event itself The preparation of the awarding ceremony should not be underestimated and all elements enlisted below are important to implement a successful end of an event It is critical that each person playing a role in the awarding ceremony will know in details his her responsibilities and the exact timing of his her intervention It is strongly recommended to prepare well in advance a program and a final version of such a document duly customized with the names of the dignitaries and athletes after the final rally and a lay out of the area to be circulated to the key persons such as the Master of ceremony chief of protocol Technical Supervisor Tournament director TV coordinator announcers hostesses etc This written program should also include the script for the announcer The program and materials used for the awarding ceremonies must be organized in accordance with the FIVB Regulations and presented well in advance to the FIVB Technical Supervisor for his her approval The Technical Supervisor must check before the start of the competition that all materials are available and duly stored in a secured facility at the venue Moreover it is the responsibility of the Technical Supervisor to check well in advance before the rehearsal the lay out of the court featuring all materials and personnel It is also his her responsibility to agree with the Tournament Director concerning
141. ter than 13 days before the start of the event This information will be posted on the FIVB website Athletes are responsible for obtaining the information on the location and the dates of the meetings from their respective National Federations and or by consulting the FIVB website In the event that an athlete cannot participate in the Country Quota Play Off meeting the Preliminary Inquiry and or the Technical Meeting Qualification or Main Draw of one tournament he she may be excused by the FIVB or the Technical Supervisor on site for the event only under exceptional circumstances Otherwise sanctions may apply Two Preliminary Inquiries are held the first one the day before the Qualification Tournament and the second one the day before the Main Draw These Preliminary Inquiries are conducted by the FIVB Technical Supervisor in collaboration with the Organizers before the Technical Meeting and are meant to check the eligibility status of each athlete The purpose is also to check gt athletes attendance and the athletes FIVB ID cards or Passports to better identify the athlete enrolled in the event If an athlete does not have an FIVB ID Card number or Passport he she must then provide the official 2009 2012 NF Player s Commitment to the FIVB Technical Supervisor if not already previously sent or faxed to the FIVB duly completed The uniforms and accessories if required by the FIVB Technical Supervisor gt Th
142. tral International Referee must receive a written agreement from the FIVB in case different conditions are required by the former i e the FIVB Official to buy his her own ticket reimbursement modalities etc Technical Organization SWITZERLAND Vin swatchs Parking accreditation front 4 The FIVB Sponsors Partners and the Media Representatives The FIVB Sponsors and partners as well as the media representatives are responsible for coordinating their own international travel arrangements B The Visas and Passports 1 The FIVB President if required FIVB Officials FIVB Neutral International Referees FIVB Sponsors partners and media representatives Organizers must provide assistance to the FIVB President if required FIVB Officials FIVB Neutral International Referees FIVB Sponsors and partners as well as media representatives in order to obtain all appropriate visas issuing an invitation letter The people concerned are responsible for paying for the costs related to the establishment of a valid passport and a visa 2 Athletes The respective National Federations of the participating athletes are responsible for obtaining all appropriate visas for their teams The host National Federation is required to promptly issue a letter of invitation duly signed and sealed for the people concerned upon receipt of an official request from a foreign National Federation The National Federations and or
143. unges The time of meals should meet the needs of the daily Officials schedule and must be coordinated by the FIVB Technical Supervisors upon their arrival on site Finally a consistent and flexible nutrition policy must be applied for Referees and Auxiliary Officials food and refreshments must be available for them at any time Organizers are not responsible for the meals of coaches team s physiotherapists athletes guests and athletes family members A meeting for all the teams participating in the Country Quota Play Off matches if any will be held at the venue on site for each tournament at 1 00 pm one day before the Qualification Tournament and one hour prior to the start of these Country Quota Play Off matches mainly to confirm the list of teams and seeding for teams entered in this phase of the competition The attendance of the Country Quota Play Off athletes at this meeting is mandatory and country quota Play Off must be featured in all communications as an official part of event The athletes attendance at the Preliminary Inquiry and the Technical Meeting Qualification and Main Draw is also absolutely mandatory All relevant information concerning the place and time of the Preliminary Inquiry and the Technical Meeting Qualification and Main Draw must be included in the competition regulations sent by the Hosting National Federation to the participating National Federations and the FIVB Officials no la
144. ved on the plaques at a later stage gt SWATCH watches for all athletes provided by the on site SWATCH representative Any other eventual cups or trophies offered by the city promoters local sponsors etc 3 bottles of champagne if any the national anthem of the winning team the FIVB anthem gt the national flags of the first three teams 3 m x m horizontal or vertical according to the system used 3 name boards 0 70 m x 0 30 m with the name of the country of the winning teams letters minimum 10 cm high for the parade the necessary uniforms for all persons involved hostesses medal carriers etc gt a set of clean athletes tank tops tops for the top 3 teams of the same colors of the ones used for the Final Games a raised platform with microphones connected to a public speaker system one table 2 m x 1 m to display the cups and or trophies and the medals rope and poles to cordon off the photographers area the official backdrop with the SWATCH FIVB World Tour Title and Tournament Title and its supporting structure the dedicated form to designate the dignitaries possibly one orchestra or fanfare music plus appropriate musical recordings walkie talkie with earphone for the key staff members such as the Master of ceremony Assistant of the Master of Ceremony Technical Supervisor and the Court Manager to coordinate all actions of the program The
145. whenever required SWATCH D FIVB WORLD TOUR 2010 110 1 energy Grand Slam GSTAAD SWITZERLAND Ave ET Parking accreditation back 3 The FIVB Officials Organizers must welcome the FIVB Officials upon their arrival at the international airport and organize local transportation from the International airport to the hotel and back as well as from the hotel to the venue and back and to from social activities etc whenever necessary The Technical Supervisor must verify upon his her arrival on site that the local transportation complies with the needs of the Referees schedule every day 4 The Referees The organizers must welcome the Neutral International Referees upon their arrival at the airport and organize local transportation from the International airport to the hotel and back Organizers must ensure that local referees arrive in due time at the competition site for the Referees Clinic 09 00 am the day before the Qualification Tournament or eventually to the extra local referee s clinic 9 am the day before the standard referee clinic Whenever needed the Organizers must provide local transportation from the hotel to the venue and back as well as to from social activities etc if requested for all referees Neutral International and local officiating at the event 5 The Athletes Organizers must welcome and guarantee the local transportation starting five 5 days before the beginn
146. which he returns to his initial position The dignitary accompanying the President may then give the cheques and any eventual prize Once the distribution of the first place medals is finished the VIPs and hostesses return to their original positions Throughout the whole presentation the chief of protocol remains standing on the red carpet with the other VIPs so he can control that the right people are performing their duties The assistant chief of protocol standing near the awards table is responsible for checking that the hostesses take the right cups trophies medals and awards and return to their places in time without delaying the ceremony The speaker announces Award ceremony of the Best Player gt Best athlete Name from The Award will be presented by The person designated comes with the hostess bearing the award and presents the prize to the player The official speaker continues The person designated comes with the hostess bearing the award and presents the prize to the player The official speaker continues Fastest Server gt The Award will be presented by After the award of the fastest server of the event a short session of pictures can be implemented with all dignitaries and the players After a few moments when the dignitaries are going out from the court all players may open the bottle of champagne and still remain on the podium for some pictures Then they can step down fr
147. y and points unique to the is already attending most of the events account etc biographies etc results referee and medical issues after consultation with the tournament _ _ ensures the smooth running and operation of the event in Tournament Director and the National Federation Delegate collaborates with the Promotion Director on the content of the ESITA cooperation with all the members of the Organizational Chart the check the appropriate placement for Swiss Timing personnel official program ean 5 88 TER ME EE ie ae Pr FIVB Officials the referees the court personnel the volunteers sheltered from bad weather and equipped with the table gt ensures that the press center is set up in accordance with the E E Sea DH gt FIVE Jaded neler be etc gt check the appropriate placement for the Sportsman Media Group FIVB requirements gt Ae 8 1 2 6 HEC zal calls the Organizing Committee for meetings whenever represents the FIVB during press conferences meetings organizes the press conferences in accordance with the oY 3 Sat Po e i 4 gt 7 necessary interviews etc whenever required and feasible during his her marketing regulations and prepares the press kits a copy of helps to optimize the competition schedule in accordance with the stay on site which must be sent to the FIVB Press Department on site attend

Chapter 03

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