SDI6951P16 - Oil India Limited
Contents
1. corruption and to observe the following principles 1 No employee of the Principal personally or through family members will in connection with the tender for or the execution of a contract demand take a promise for or accept for him herself or third person any material or immaterial benefit which he she is not legally entitled to 2 The Principal will during the tender process treat all Bidders with equity and reason The Principal will in particular before and during the tender process provide to all Bidders the same information and will not provide to any Bidder confidential additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution 3 The Principal will exclude from the process all known prejudiced persons 2 Ifthe Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti Corruption Laws of India or if there be a Page 2 of 6 substantive suspicion in this regard the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions Page 1 of 5 2 Section 2 Commitments of the Bidder Contractor The Bidder Contractor commits itself to take all measures necessary to prevent corruption He commits himself to observe the following principles during his participation in the tender process and during the contract execution 1 The Bidder Contractor will no2. 3 Service Tax Registration 4 CST Registration 5 Provident Registration Certificate 6 Cancelled cheque of the bank account mentioned above in original 7 Bank Statement not older than 15 days on the date of submission
3. Bidding Type SINGLE STAGE TWO BID SYSTEM Bid Closing on As mentioned in the e portal Bid Opening on do Performance Security Applicable Integrity Pact Applicable OIL invites Bids for Supply of PC s 530 Nos through its e Procurement site under SINGLE STAGE TWO BID SYSTEM The bidding documents and other terms and conditions are available at Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opening the RFx Tender under RFx and Auctions The details of items tendered can be The tender will be governed by a b c d e General Terms amp Conditions for e Procurement as per Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders Technical specifications and Quantity as per Annexure 1A The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation All corrigenda addenda amendments time extension clarifications etc To the
4. applicable Page 5 of 7 Annexure II Format of undertaking of authenticity letter from OEM To be typed on the letterhead of the OEM Ref No Date The Head Materials Oil India Limited Duliajan 786 602 Sir Sub Undertaking of authenticity of IT Hardware Software supply Ref Your tender enquiry No Dated With reference to the Desktops being quoted to you vide our quotation No cited above we hereby undertake that all the components parts assembly software used in the Desktops under the above like Hard disk Monitors Memory etc shall be original new components parts assembly only from respective OEMs of the products and that no duplicate second hand components parts assembly software are being used or shall be used We also undertake that in respect of licensed operating system it shall be sourced from the authorised source Authorised Microsoft Channel We also take full responsibility of both Parts amp Service SLA as per the content even if there is any defect by our authorized Service Centre Reseller SI etc Yours faithfully For type name of the firm here Signature of Authorised Signatory Name Designation Phone No Place Date Affix Seal of the Organization here if applicable Page 6 of 7 Annexure III To be typed on the letterhead of the bidder Ref No Date The Head Materials Oil India Limited Duliajan 786 602 Sir Ref Your tend
5. initiated by OIL 8 Bidder will have to arrange its own accommodation for its engineers at Duliajan 9 Bidder will have to arrange its own transport facility for the engineers to attend warranty service calls and for movement of spare parts It may be noted that some of the PCs may be located at Moran Digboi or Manabum Arunachal Pradesh 10 Warranty covers free service and free spare parts excluding the consumables Page 3 of 7 E Penalty Terms 1 In case bidder fails to repair or replace a defective part s under warranty services mentioned in warranty service clause within 48 hours from the time of reporting the breakdown a penalty Rs 200 per day per PC will be levied In case of absence of the engineer for more than 24 hours without replacement a penalty of Rs 500 per engineer will be levied on per day basis If for any reason the bidder fails to provide services within seven successive days from the date of reporting the period of warranty will be extended by that number s of days at no extra cost to OIL in addition to the above penalty subject to a maximum of 15 of the total order value F Payment Terms 1 70 after complete delivery 2 30 after installation and commissioning and placement of standby computers and complete stock of spares as specified in this document G Confidentiality Agreement 1 OIL Confidentiality and Non Disclosure Agreement NDA will be applicable 2 The
6. tender will be hoisted on OIL s website www oil indiacom and in the e portal https etenders srm oilindia in irj portal only and no separate notification shall be issued Page 1 of 5 in the press Prospective bidders are requested to regularly visit the website and e portal to keep themselves updated f Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limited g Bidder are advised to fill up the Technical bid check list Annexure EEE and Response sheet Annexure FFF given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Response Special Note 1 0 General Qualification Criteria In addition to the general BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered as on the Bid Closing Date Criteria Complied Not Complied Documentary evidence submitted not submitted a Bidder should have experience of successfully executing one order of P
7. will not instigate third persons to commit offences outlined above or be an accessory to such offences Section 3 Disqualification from tender process and exclusion from future Contracts If the Bidder before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or risibility as Bidder into question the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract if already signed for such reason 1 If the Bidder Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question the Principal is entitled also to exclude the Bidder Contractor from future contract award processes The imposition and duration of the exclusion will be determined by the severity of the transgression The severity will be determined by the circumstances of the case in particular the number of transgressions the position of the transgressions within the company hierarchy of the Bidder and the Page 2 of 5 amount of the damage The exclusion will be imposed for a minimum of 6 months and maximum of 3 years The Bidder accepts and undertakes to respect and uphold the Principal s Absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground including the lack of any hearing before the decision
8. Amps output Make Rider Anchor Crabtree d Patch cord Make AMP AVAYA DLINK 3 metre B General Terms amp Conditions 1 The Bidder has to be OEM Joint Venture of OEM Subsidiary of OEM Authorized Dealer of OEM Joint Venture companies subsidiaries and authorized dealers must submit Authorisation certificate in original from OEM as per Annexure I attached herewith Bid s not accompanied with Authorization certificate in original from OEM will be rejected 2 The Bidder should provide an Undertaking of authenticity of IT Hardware Software supplies in original from OEM as per Annexure II should be attached stating that no duplicate second hand components parts assembly software shall be used failing which their offer will be rejected 3 Bidder not complying with delivery installation amp commissioning warranty payment and penalty clauses their offer will be rejected 4 The bidder should explicitly mention their compliance to point No 2 3 amp 4 as per Annexure III attached herewith failing which their offer will be rejected 5 Technical Brochure Product Catalogue for the make model offered must be attached with the Bid 6 The bidder must state the address of their nearest service centre 7 At the time of delivery if the quoted model becomes obsolete then bidder should replace it with latest model of same configuration or higher of the same make with the same quoted price and terms amp
9. C s amounting to Rs 80 16 Lakhs during last 3 years b Annual financial turnover of the firm in any of the last 3 financial years or current financial year should not be less than Rs 267 20 Lakhs Note Documentary evidence in respect of the above should be submitted in the form of copies of relevant Purchase Orders along with copies of any of the documents in respect of satisfactory execution of each of those Purchase Orders such as i Satisfactory Inspection Report OR ii Satisfactory Supply Completion Installation Report OR iii Consignee Receipted Delivery Challans OR iv Central Excise Gate Pass Tax Invoices issued under relevant rules of Central Excise VAT OR v any other documentary evidence that can substantiate the satisfactory execution of each of the purchase orders cited above For Annual financial turnover Enclose the audited Annual Reports or balance sheet certified by a chartered accountant 2 0 Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted only upto one week prior to the bid closing date or as amended in e portal The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy ident
10. EOF the Parties have caused this Agreement to be executed by their duly authorized representatives on the date written hereunder Made on at Place On behalf of OIL On behalf of pet Signature Signature Name A Bahukhandi Name Designation Head IT aran Designation oles HEAD IT yo OIL INDIA LIMITED NA I T DEPARTMENT ti DULIAJAN DULIAJAN 786 6 oh 786602 Ja Page 6 of 6 Annexure DDD INTEGRITY PACT Between Oil India Limited OIL hereinafter referred to as The Principal And Name of the bidder roceiscscccccnseccecceccicosy hereinafter referred to as The Bidder Contractor Preamble The Principal intends to award under laid down organizational procedures contract s for Tender No SD16951P16 The Principal values full compliance with all relevant laws and regulations and the principles of economic use of resources and of fairness and transparency in its relations with its Bidder s and Contractor s In order to achieve these goals the Principal cooperates with the renowned international Non Governmental Organisation Transparency International TI Following TI s national and international experience the Principal will appoint an external independent Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above Section 1 Commitments of the Principal 1 The Principal commits itself to take all measures necessary to prevent
11. In case of Bank Guarantee is in toto as per format provided in the tender Bid Security if Not submitted reasons thereof a Ps a ee Whether you shall submit Performance Security in the event of placement of order on you if applicable Integrity Pact Submitted if applicable Confirm that the Integrity Pact submitted is in toto as per format provided in the tender Whether submitted documents in support of General Qualification criteria of NIT If bidder is Small scale unit whether you are eligible for purchase preference NOTE Please fill up the greyed cells only Technical Bid Checklist Annexure EEE Bidder s Name Compliance by Bidder a a l ETT SL NO BEC TENDER REQUIREMENTS Confirmed Not applicable unpriced bid or Comments 1 Bidder to confirm that he has not taken any exception deviations to the bid document specifications Confirm that the Offer has been made with Bid Bond Bank Guarantee Earnest Money along with the offer Wherever Applicable E nn ae opening of techno commercial bid Confirm that the prices offered are firm and or without any qualifications Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them 7 Confirm that the the price bid is in conformity with OIL s online bidding format 8 __ Confirm that the Bid comply with allthe terms condiions Confirm that the offers and all att
12. OIL INDIA LIMITED Annexure II A Government of India Enterprise P O Duliajan 786602 Assam India E mail material oilindia in INVITATION FOR BID LOCAL COMPETITIVE BID OIL INDIA LIMITED invites Local Competitive Bid LCB through its e procurement portal https etender srm oilindia in irj portal for the following items Tender No BidClosing Item amp Qty Opening Date SDI6951P16 11 06 2015 PC 530 NOS Tender fee Non refundable Rs 1 000 00 Bid Closing Opening Time 11 Hrs IST 14 Hrs IST Period of sale of documents 23 04 2015 to one week prior to bid closing date The complete bid documents and details for purchasing bid documents participation in E tenders are available on OIL s e procurement portal https etender srm oilindia in irj portal as well as OIL s website www oil india com NOTE All addenda Corrigenda time extension etc to the tenders will be hosted on above website and e portal only and no separate notification shall be issued in the press Bidders should regularly visit above website and e portal to keep themselves updated OIL INDIA LIMITED a A Government of India Enterprises PO Duliajan 786602 Assam India TELEPHONE NO 91 374 2808719 FAX NO 91 374 2800533 Email tuhin_roy oilindia in erp_mm oilindia in FORWARDING LETTER Tender No SDI6951P16 Dated 18 04 15 Tender Fee Rs 1 000 00 Bid Security Amount Rs 2 68 000 00
13. RCIAL i Validity of the bid shall be minimum 120 days from the Bid Closing Date ii Bid security The bid must be accompanied by Bid Security of Rs 2 68 000 00 in OIL s Page 1 of 4 iii v prescribed format as Bank Guarantee or a Bank Draft Cashier cheque in favour of OIL The Bid Security may be submitted manually in sealed envelope superscribed with Tender no and Bid Closing date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto 11 04 2016 Bid Security may also be paid online on or before the Bid Closing Date and Time mentioned in the Tender If bid _security_in ORIGINAL of above mentioned Amount and Validity is not received or paid online within bid closing date and time the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 8 8 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The format of Bank Guarantee towards Bid Security Annexure VII has been amended to Annexure VII Revised and bidders should submit Bank Guarantee towards Bid Security as per Annexure VII Revised only In case of extension of Bid Closing date against the tender whe
14. ached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 10 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT DOCUMENT Wherever Applicable 11 CONFIRM THAT YOU HAVE SHALL SUBMIT PERFORMANCE BANK GUARANTEE AS PER NIT IN THE EVENT OF PLACEMENT OF ORDER ON YOU Wherever Applicable 12 CONFIRM THAT YOU HAVE SUBMITTED DOCUMENTS AS PER GENERAL QUALIFICATION CRITERIA NOTE Please fill up the greyed cells only ANNEXURE GGG TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD ALL FIELDS ARE MANDATORY Tender No Name of Beneficiary Vendor Code Address Phone No Land Line Mobile No E mail address Bank Account No Minimum Eleven Digit No Bank Name Branch Complete Address of your Bank IFSC Code of your Bank a RTGS b NEFT PAN VAT Registration No CST Registration No Service Tax Registration No Provident Fund Registration I We confirm and agree that all payments due to me us from Oil India Limited can be remitted to our above mentioned account directly and we shall not hold Oil India Limited responsible if the amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us Office Seal Signature of Vendor Counter Signed by Banker Seal of Bank Enclosure Self attested photocopies of the following documents 1 PAN Card 2 VAT Registration Certificate
15. al information to consultants engaged by receiving Party provided such consultant also executes a Non Disclosure Agreement with the receiving party that contains terms and conditions that are no less restrictive than these and with the prior consent of the disclosing party 2 2 Neither OIL nor shall disclose to the public or to any third parties i the fact that the cooperation described in the recitals above is taking place between them or ii the fact that Confidential Information have been made available to it or that it has inspected any portion of the Confidential Information without the prior written consent of the other party unless required to do so by applicable law or regulation In the latter case prior to disclosure of any information concerning the existence of the cooperation the party obliged to make a disclosure shall inform the other party of the reason and proposed content of such disclosure and shall written consent thereon ARTICLE 3 EXCEPTIONS The obligations set forth in Article 2 of this Agreement shall not apply to Confidential Information which i is in the public domain at the time of its disclosure by the Disclosing Party or thereafter falls into it without any breach of this Agreement and in that case only from the date on which it fell into the public domain ii was known by the Receiving Party prior to its disclosure by the Disclosing Party provided that the Receiving Party gives proper evidence o
16. arts under warranty should be first repaired replaced and thereafter the defective items can be taken out of OIL s premises Failure to repair or replace a defective part s under warranty within the stipulated period will attract penalty as mentioned in penalty clause 6 Bidder has to provide following services during warranty period Tnstallation re installation and maintenance of MS Windows Operating System MS Office products SAP GUI Anti Virus amp certain custom client applications whenever necessary These software packages will be provided by OIL Configuration of PC network during installation repair according to OIL s requirement Installation and configuration of software drivers of OIL s existing peripherals like printers scanners etc which are to be used with these new PCs Joining the computers to OIL India s Active Directory system Backup formatting and restoration of systems as and when required ensuring no loss of data during the process Restore PCs in case of malfunction due to Virus including re installation of Anti Virus software 7 The engineers deputed for warranty services should report everyday at 07 00 AM at OIL Duliajan In case the engineer is on leave a replacement engineer should be deputed within 24 hours for providing the warranty services If the engineer does not report for duty penalty as mentioned in penalty clause C 1 will be levied and necessary action as deemed fit will be
17. bidder must submit Non Disclosure Agreement as per given format duly filled signed amp Sealed by the authorized signatory of the bidder H Checklist Bidder should submit the checklist as per format given below explicitly mentioning Yes No against the items Checklist Details Yes No 1 Whether NDA duly filled signed and sealed by bidder submitted 2 Whether Technical brochure Product catalogue submitted 3 Whether Annexure I submitted 4 Whether Annexure II submitted 5 Whether Annexure III submitted 6 Whether documentary evidence clearly stating name of company and its address submitted 7 Whether the address of the nearest service centre is mentioned in the bid NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 4 of 7 Annexure I Format of authorisation letter from OEM To be typed on the letterhead of the OEM Ref No Date The Head Materials Oil India Limited Duliajan 786 602 Sir Sub Authorisation Certificate Ref Your tender enquiry No Dated We hereby authorize M s to quote and provide onsite warranty support including replacement of spares for the above tender on our behalf Yours faithfully For type name of the firm here Signature of Authorised Signatory Name Designation Phone No Place Date Affix Seal of the Organization here if
18. conditions after approval from competent authority in OIL C Delivery Installation amp Commissioning Terms 1 Delivery installation and commissioning should be completed within 60 days of confirmed order D Warranty Service Terms 1 Comprehensive on site 1 year warranty or OEM warranty whichever is longer from the date of commissioning 2 The bidder has to place standby PCs New of the same make model amp configuration as specified in the order at OIL s site during the warranty period Page 2 of 7 No of standby PCs 10 Nos The stock of standby PCs should be replenished within 20 days of use so that the stock level is maintained as given IT Dept officials will check the stock every month 3 The bidder has to compulsorily maintain a stock of the following items as per given quantities during the tenure of the warranty a OEM Motherboard 10 nos b New OEM keyboard 10 nos c New OEM mouse 10 nos d Network NIC 10 100 1000 Mbps 10 nos e New hard disk of same capacity and make as in original machine 10 nos These items should be replenished within 20 days of use so that the stock level is maintained as given IT Dept officials will check the stock every month 4 Preventive amp corrective maintenance of all hardware supplied including replacement of defective parts during warranty period at no extra cost This should also include the CMOS battery if any 5 The defective p
19. ct and for all other Bidders 6 months after the contract has been awarded If any claim is made lodged during this time the same shall be binding and continue to be valid despite the lapse of this pact as specified above unless it is discharged determined by Chairperson of the Principal Section 10 Other provisions 1 This agreement is subject to Indian Law Place of performance and jurisdiction is the Registered Office of the Principal i e New Delhi 2 Changes and supplements as well as termination notices need to be made in writing Side agreements have not been made 3 Ifthe Contractor is a partnership or a consortium this agreement must be signed by all partners or consortium members 4 Should one or several provisions of this agreement turn out to be invalid the remainder of this agreement remains valid In this case the parties will strive to come to an agreement to their original intensions TUHIN ROY DEPUTY MANAGER MATERIALS IP ss For the Principal For the Bidder Contractor Place Duliajan Witness ieee Date 18 04 2015 Witness 2 iiccecesacntessecceneicamas Page 5 of 5 Bidders Response Sheet Annexure FFF Bidders Name Bid Security Submitted if applicable Details of Bid Security Submitted to OIL if applicable a Bid Security Amount In Rs b Bid Security Valid upto c Name and Full Address of Issuing Bank pae E O Ses 12 Confirm that the Bid Security submitted
20. duce any such mark or notice on all copies of such Confidential Information Likewise the Receiving Party shall not add or emboss its own or any other any mark symbol or logo on such Confidential Information ARTICLE 6 NO WAIVER OF RIGHT ON DELAY 6 1 No delay or omission by either party in exercising any rights under this Agreement will operate as a waiver of that or any other right A waiver or consent given by either party on any one occasion is effective only in that instance and will not be construed as a bar to or waiver of any right on any other occasion ARTICLE 7 APPLICABLE LAW JURISDICTION 7 1 All disputes arising in connection with this Agreement if not settled amicably by the Parties shall be finally settled under the provisions of the Indian Arbitration and Conciliation Act 1996 by three arbitrators appointed in accordance with the said Act 7 2 The arbitration shall be conducted in English The arbitral tribunal shall have its seat in Guwahati or any other place as may be mutually agreed by both the parties The arbitration award shall be final and binding on the Parties and the Parties agree to be bound thereby and to act accordingly The costs of arbitration shall be borne by the party as provided in the Act 7 3 The Courts of Dibrugarh shall only have the jurisdiction for the purpose of this Agreement ARTICLE 8 DURATION This Agreement shall come into force on the date written hereunder and shall remain in
21. e Save Verify signature of Response Sign Response RFx Response Number 60006452 RFx Number TEST2 Status Withdrawn Submission Deadline 13 04 2013 11 00 00 INDIA i RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response Version Number 2 RFx Version Number 5 Area for uploading Techno Commercial Unpriced Bid Assigned To Category Text Preview a Adda Clear Area for uploading Priced Bid Sign Attachment Add Attachment Edit Description Versioning Delete Create Qualification Profi Assigned To Category Description File Name Version Processor H GJ The table does not contain any data Note The Techno Commercial Unpriced Bid shall contain all techno commercial details except the prices The Price bid must contain the price schedule and the bidder s commercial terms and conditions For uploading Price Bid first click on Sign Attachment a browser window will open select the file from the PC and click on Sign to sign the Sign On Signing a new file with extension SSIG will be created Close that window Next click on Add Atachment a browser window will open select the SSIG signed file from the PC and name the file under Description Assigned to General Data and clock on OK to save the File 4 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope su
22. e Principal has substantive suspicion in this regard the Principal will inform the Vigilance Office Section 8 External Independent Monitor Monitors three in number depending on the size of the contract to be decided by the Chairperson of the Principal 1 The Principal appoints competent and credible external independent Monitor for this Pact The task of the Monitor is to review independently and objectively whether and to what extent the parties comply with the obligations under this agreement 2 The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently He reports to the Chairperson of the Board of the Principal 3 The Contractor accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Contractor The Contractor will also grant the Monitor upon his request and demonstration of a valid interest unrestricted and unconditional access to his project documentation The same is applicable to Subcontractors The Monitor is under contractual obligation to treat the information and documents of the Bidder Contractor Subcontractor with confidentiality 4 The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and t
23. e Receiving Party hereby agrees to consider and treat as strictly confidential during the term of this Agreement the Confidential Information of the Disclosing Party This paragraph shall survive after any expiration or termination of this Agreement and shall bind Receiving Party its employees agents representatives successors heirs and assigns The Receiving Party agrees in particular i ii iii iv not to publish in any manner or otherwise disclose to any third party any Confidential information or part of it and to treat all Confidential Information at least with the same degree of care as it applies to its own files of a confidential nature not to use Confidential Information even partially for the benefit of any third party or for its own account except for the sole purpose of the business arrangement described in the recitals above not to decompile disassemble decode reproduce redesign reverse engineer or manufacture any information code process products or equipment of the Disclosing Party or any part thereof and to disclose Confidential Information only to those of its employees and Affiliates who have a reasonable need to know in connection with the business arrangement described in the recitals above to inform such employees of the confidential nature of the Confidential Information and to cause them to comply with any and all terms of this Agreement Page 2 of 6 v to disclose confidenti
24. e shall be opened for further evaluation 9 0 a The Integrity Pact is applicable against this tender Therefore please submit the Integrity Pact document duly signed along with your quotation as per BRC OIL shall be entering into an Integrity Pact with the bidders as per format enclosed vide Annexure DDD of the tender document This Integrity Pact proforma has been duly signed digitally by OIL s competent signatory The proforma has to be submitted by the bidder along with the technical bid duly signed digitally by the same signatory who signed the bid i e who is duly authorized to sign the bid Uploading the Integrity Pact with digital signature will be construed that all pages of the Integrity Pact has been signed by the bidder s authorized signatory who sign the Bid If any bidder refuses to sign Integrity Pact or declines to submit Integrity Pact with the offer their bid shall be rejected straightway b The name of the OIL s Independent External Monitors at present are as under SHRI RAGHAW SHARAN PANDEY IAS Retd Former Secretary MOP amp NG e Mail ID rspandey_99 yahoo com SHRI RAJIV MATHUR IPS Retd Former Director IB Govt of India e Mail ID rajivmathur23 gmail com 10 0 The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure CCC However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria as per Annexure CCC contradict
25. ed in the Tender 2 0 BID EVALUATION CRITERIA BEC The bids conforming to the terms and conditions stipulated in the tender and considered to be responsive after subjecting to the Bid Rejection Criteria as well as verification of original of any or all documents documentary evidences pertaining to BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below A TECHNICAL 1 The bids conforming to the technical specifications and considered to be responsive will be further evaluated as per the Bid evaluation criteria after subjecting to the Bid rejection criteria as given above 2 For evaluation of bids the cost of the material including installation amp commissioning and warranty charges are to be considered in case the bidder quotes charges for installation amp commissioning and warranty services separately 3 All the items should be procured from same source B COMMERCIAL i To evaluate the inter se ranking of the offers Assam Entry Tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer ii Priced bids of only those bidders will be opened whose offers are found technically acceptable The technically acceptable bidders will be informed before opening of the priced bid iii To ascertain the substantial responsiveness of the bid OIL reserve
26. elationship between themselves In the course of such discussions and negotiations it is anticipated that each Party may disclose or deliver to the other certain or some of its trade secrets or confidential or proprietary information for the purpose of enabling the other party to evaluate the feasibility of such business relationship hereinafter referred to as the Project The Parties wish to ensure that all such confidential information disclosed by either party will be held by the party who has received it in confidence and used solely in connection with their cooperation NOW THEREFORE in consideration of the foregoing premises and the mutual covenants contained herein the Parties hereby agree as follows Page 1 of 6 ARTICLE 1 DEFINITION For the purpose of this Agreement ARTICLE 1 CONFIDENTIAL INFORMATION Confidential Information shall mean and include any information of any nature commercial technical marketing financial etc in any form including but not limited to copy abstract sample note or module disclosed by either party the Disclosing Party to the other party the Receiving Party within the scope of the Project whether such information are disclosed through written documents electronic transmissions orally or visually and without it being necessary for the Disclosing Party to specify the confidential nature of such information ARTICLE 2 CONFIDENTIALITY 2 1 Th
27. eneral Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM LOCAL E 01 2005 elsewhere those in the BRC BEC shall prevail Criteria Complied Not Complied Remarks if any 1 0 BID REJECTION CRITERIA BRC The bid shall conform generally to the terms and conditions given in this document Notwithstanding the general conformity of the bids to the stipulated specifications the following requirements will have to be particularly met by the Bidders without which the same will be considered as non responsive and rejected A TECHNICAL 1 Bid s not complying with Delivery installation amp commissioning warranty and penalty clauses will be rejected 2 During the warranty period bidder must depute 5 Nos of engineers exclusively at Duliajan against the order The bidders must state their agreement to this clause explicitly 3 The Bidder must have office in Assam in its own name This office will be the single point of contact for all warranty service related matters Details of office s to be included along with the bid Documentary evidence in this regard like VAT certificate of registration Address Proof electricitry bill telephone bill etc clearly stating the name of the company and their address should be submitted alongwith the bid B COMME
28. er enquiry No Dated We hereby confirm that 1 We have the Authorization certificate in original from OEM which we have submitted alongwith the bid 2 We will depute 5 Five Nos engineers at Duliajan exclusively against this order during the warranty period 3 We have Office in Assam in our own name documenatry evidence clearly stating the company name and its address in this regard is submitted alonwith our bid Yours faithfully For type name of the firm here Signature of Authorised Signatory Name Designation Phone No Place Date Affix Seal of the Organization here Page 7 of 7 NON DISCLOSURE AGREEMENT BETWEEN Oil India Ltd OIL a company incorporated under the Companies Act 1956 and having its registered office at Duliajan Assam 786602 hereinafter referred to as OIL which expression shall unless it be repugnant to the context or meaning thereof mean and include its successors in office and assignees of the ONE PART and AND a company incorporated under the 88 Companies Act 1956 having its registered office at hereinafter referred to as which expression unless repugnant to the context or meaning thereof be deemed to include its successors and assigns of the SECOND PART OIL and are hereinafter collectively referred to as the Parties WHEREAS the Parties intend to engage in discussions and negotiations concerning the establishment of a business r
29. f such prior knowledge or iii has been rightfully obtained by the Receiving Party from a third party without any breach of a confidentiality obligation towards the Disclosing Party or iv has been independently discovered or developed by the Receiving Party without using Confidential Information so long as such independent discovery or development can be documented and verified v is required to be disclosed as per any law in force in India or under order of any competent court Confidential Information shall not be deemed to be or fall within exceptions i to v merely because it is embraced by more general information in the public domain or by more general Page 3 of 6 information thereafter acquired or developed by the Receiving Party In addition any combination of features items information data shall not be deemed to be within the foregoing exceptions merely because individual features items information data are in the public domain or in the possession of the Receiving Party ARTICLE 4 RETURN OF DOCUMENTS Upon the expiration of this Agreement or at the Disclosing Party s request the Receiving Party shall promptly return to the Disclosing Party all documents including but not limited to copies abstract extracts samples notes or modules embodying Confidential Information of the Disclosing Party or at the option and direction of the Disclosing Party destroy all copies of the Disclosing Party s Confidential Info
30. force for a period of four 4 years starting from such date The obligations set forth in Article 2 hereof shall survive the expiration of this Agreement for the period specified in such Article ARTICLE 9 COMPLETE AGREEMENT The Parties agree that this Agreement i is the complete and exclusive statement between the Parties with respect to the protection of the confidentiality of Confidential Information ii Page 5 of 6 supersedes all related discussions and other communications between the Parties and iii may only be modified in writing by authorized representatives of the Parties ARTICLE 10 PUBLICATIONS Neither Party shall make news releases public announcements give interviews issue or publish advertisements or publicize in any other manner whatsoever in connection with this Agreement the contents provisions thereof other information relating to this Agreement the Purpose the Confidential Information or other matter of this Agreement without the prior written approval of the other Party ARTICLE 11 REMEDIES The Receiving Party acknowledges that if the Receiving Party fails to comply with any of its obligations hereunder the Disclosing Party may suffer immediate irreparable harm for which monetary damages may not be adequate The Receiving Party agrees that in addition to all other remedies provided at law or in equity the Disclosing Party shall be entitled to injunctive relief hereunder IN WITNESS WHER
31. ge or less damage than the amount or the liquidated damages the Bidder Contractor shall compensate the Principal only to the extent of the damage in the amount proved Section 5 Previous transgression The Bidder declares that no previous transgression occurred inthe last 3 years with any other Company in any country conforming to the Tl approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process If the Bidder makes incorrect statement on this subject he can be disqualified from the tender process or the contract if already awarded can be terminated for such reason Section 6 Equal treatment of all Bidders Contractor Subcontractors The Bidder Contractor undertakes to demand form all subcontractors a commitment in conformity with this Integrity Pact and to submit it to the Principal before contract signing Page 3 of 5 2 The Principal will enter into agreements with identical conditions as this one with all Bidders Contractors and Subcontractors 3 The Principal will disqualify from the tender process all bidders who do not sign this Pact or violate its provisions Section 7 Criminal charges against violating Bidders Contractors Subcontractors If the Principal obtains knowledge of conduct of a Bidder Contractor or Subcontractor or of an employee or a representative or an associate of a Bidder Contractor or Subcontractor which constitutes corruption or if th
32. he Contractor The parties offer to the Monitor the option to participate in such meetings 5 As soonas the Monitor notices or believes to notice a violation of this agreement he will so inform the Management of the Principal and request the Management to discontinue or heal the violation or to take other relevant action The monitor can in this regard submit non binding recommendations Beyond this the Monitor has no right to demand from the parties that they act in a specific manner refrain from action or tolerate action 6 The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the Principal and should the occasion arise submit proposals for correcting problematic situations Page 4 of 5 7 If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti Corruption Laws of India and the Chairperson has not within reasonable time taken visible action to proceed against such offence or reported it to the Vigilance Office the Monitor may also transmit this information directly to the Central Vigilance Commissioner Government of India 8 The word Monitor would include both singular and plural Section 9 Pact Duration This Pact begins when both parties have legally signed it It expires for the Contractor 12 months after the last payment under the respective contra
33. hedule only The price submitted other than the online price schedule shall not be considered x1 Integrity Pact OIL shall be entering into an Integrity Pact with the bidders as per format enclosed vide Annexure DDD of the tender document This Integrity Pact proforma has been duly signed digitally by OIL s competent signatory The proforma has to be submitted by the bidder along with the technical bid duly signed digitally by the same signatory who signed the bid i e who is duly authorized to sign the bid Uploading the Integrity Pact with digital signature will be construed that all pages of the Integrity Pact has been signed by the bidder s authorized signatory who sign the Bid If any bidder refuses to sign Integrity Pact or declines to submit Integrity Pact with the offer their bid shall be rejected straightway xii A bid shall be rejected straightway if it does not conform to any one of the following clauses a Validity of bid shorter than the validity indicated in the Tender Page 3 of 4 b Original Bid Security not received within the stipulated date amp time mentioned in the Tender c Bid Security with i Validity shorter than the validity indicated in Tender and or ii Bid Security amount lesser than the amount indicated in the Tender d In case the Party refuses to sign Integrity Pact e Average Annual Turnover of a bidder lower than the average Annual turnover mention
34. ification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the e Page 2 of 5 Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com NOTE a Tender Fee may also be paid online upto one week prior to the bid closing date or as amended in e portal b PSUs and SSI units are provided tender documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of tender document mentioned in the tender 3 0 The tender is invited under SINGLE STAGE TWO BID SYSTEM The bidders are required to submit both the TECHNO COMMERCIAL UNPRICED BID and PRICED BID through electronic format in the OIL s e Tender portal within the Bid Closing Date and Time stipulated in the e Tender 3 1 Please ensure that Technical Bid all technical related documents related to the tender are uploaded in the Technical RFx Response gt User gt Technical Bid only The TECHNO COMMERCIAL UNPRICED BID shall contain all techno commercial details except the prices Please note that no price detail
35. ny delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL For exemption for submission of Performance Security please refer Clause No 9 12 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders iv The Bank Guarantee should be allowed to be encashed at all branches within India v The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected vi Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered vii All the Bids must be Digitally Signed using Class 3 digital certificate with Organisation s name e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAD Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 with Organisation s Name digital certificate will be rejected Vili Technical RFx Response folder is meant for Technical bid only Therefore No price should be given in Technical RFx Response folder otherwise the offer will be rejected ix Price should be maintained in the online price sc
36. per scribed with Tender _no and Due date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted _in_ original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate 5 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications 6 0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 7 0Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected Page 4 of 5 8 0 SINGLE STAGE TWO BID SYSTEM shall be followed for this tender and only the PRICED BIDS of the bidders whose offers are commercially and technically acceptabl
37. re a bidder has already submitted his bid with requisite bid security validity within the original B C Date such bidders will extend validity of bid security covering the extended period of the bid closing date Bids are invited under Single Stage Two Bid System Bidders have to submit both the Techno commercial Unpriced Bids and Priced Bids through electronic form in the OIL s e Tender portal within the bid Closing date and time stipulated in the e tender The Techno commercial Unpriced bid is to be submitted as per scope of works and Technical specification of the tender and the priced bid as per the online Commercial bid format For details of submission procedure please refer relevant para of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders Any offer not complying with the above shall be rejected straightway Performance Security The successful Bidder will have to submit Performance Security 10 of the order value after receipt of order The Performance Security shall be valid for 12 months from the date of commissioning or 18 months from the date of despatch whichever concludes earlier Bidder must confirm the same in their bid Offers not complying with this clause will be rejected Page 2 of 4 The validity requirement of Performance Security is assuming despatch within stipulated delivery period and confirmation to all terms and conditions of order In case of a
38. rmation and certify in writing that such copies have been duly destroyed Until that date the Receiving Party shall keep such documents in a place permitting both their secrecy and their rapid recovery ARTICLE 5 NO OTHER RIGHTS OR OBLIGATIONS 5 1 Notwithstanding the disclosure of any Confidential Information by the Disclosing Party to the Receiving Party the Disclosing Party shall retain title and all intellectual property and proprietary rights in the Confidential Information No license under any trademark patent or copyright or application for same which are now or thereafter may be obtained by such Party is either granted or implied by the conveying of Confidential Information The Receiving Party shall not conceal alter obliterate mutilate deface or otherwise interfere with any trademark trademark notice copyright notice confidentiality notice or any notice of any 5 2 Nothing in this Agreement shall be construed as granting or conferring to either party any rights by license or otherwise in the Confidential Information except as expressly provided herein 5 3 Nothing in this Agreement shall be construed as i obligating either party to disclose any information which it does not wish to disclose or ii obligating either party to accept any offer or enter into any agreement between the Parties Page 4 of 6 5 4 Other proprietary right of the Disclosing Party on any copy of the Confidential Information and shall repro
39. s should be uploaded in Technical RFx Response 3 2 The PRICE BID must contain the price schedule and the bidder s commercial terms and conditions 3 3 A screen shot in this regard is given below Offer not complying with above submission procedure will be rejected as per Bid Rejection Criteria mentioned in Annexure CCC Display RFx Response ZG Edit Print Preview Technical RFx Response Closel_ _Withdrayy Vd RFx Response Number 60006452 RFx Number TEST2 Status Submittd RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response V Go to this Tab Technical RFx Response for Uploading Techno commercial Unpriced Bid Notes and Attachments Event Parameters Service and Delive Currency Indian Rupee Incoter Detailed Price Information Price w ith Conditions Go to this Tab Notes and Attachments for Uploading Priced Bid files and Statist Terms of Payment 9010 90 against despatch 10 after receipt Created C Created E Last Processed C Last Processed E Details Send E Mail Call Clear Function Number Name Valid fr E The table does not contain any data On EDIT Mode The following screen will appear Bidders are advised to Upload Techno Commercial Unpriced Bid and Priced Bid in the places as indicated above Page 3 of 5 Bid on EDIT Mode Edit RFx Response Submit Read Only Print Preview Check Technical RFx Response Clog
40. s the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 4 of 4 ANNEXURE IA TECHNICAL SPECIFICATIONS WITH QUANTITY Tender No amp Date SDI6951P16 Dated 18 04 15 Complied Not Complied Remarks if any TECHNICAL SPECIFICATION Item No 1 Desktop PC s Qty 530 Nos 1 Make and Model Vendor should mention the make and model 2 Processor a Minimum Intel Core 17 3 4 GHz 8MB Cache 4 cores b Generation Generation of the processor must be 4th Generation or higher with specification as given in Point 2 a 3 Memory Minimum 8 GB 2 X 4GB DDR3 SDRAM 1333 MHz 4 Hard Disk Drive amp controller Minimum 1 TB SATA 3Gbps HDD 7200rpm 5 Optical 16X DVD RW with Dual Layer Write Drive Capabilities Complete with driver software on CD media standard accessories and cables 6 Ethernet Integrated 10 100 1000 Mbps Ethernet Controller and IPV6 compliant 7 Expansion Slots Min 2 nos of PCI series slots 8 Audio amp Sound Integrated HD audio controller with 1 set of external stereo speaker with minimum 2 watts rms outp
41. t directly or through any other person or firm offer promise or give to any of the Principal s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit which h e she is not legally entitled to in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract 2 The Bidder Contractor will not enter with other Bidders into any undisclosed agreement or understanding whether formal or informal This applies in particular to prices specifications certifications Subsidiary contracts submission or non submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process 3 The Bidder Contractor will not commit any offence under the relevant Anticorruption Laws of India further the Bidder Contractor will not use improperly for purposes of competition or personal gain or pass on to others any information or document provided by the Principal as part of the business relationship regarding plans technical proposals and business details including information contained or transmitted electronically 4 The Bidder Contractor will when presenting his bid disclose any and all payments he has made is committed to or intends to make to agents brokers or any other intermediaries in connection with the award of the contract The Bidder Contractor
42. the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM LOCAL E 01 2005 for E procurement LCB Tenders elsewhere those in the BEC BRC shall prevail 11 0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected 12 0 Please do refer the User Manual provided on the portal on the procedure How to create Response for submitting offer NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Yours Faithfully Sd T ROY DEPUTY MANAGER MATERIALS IP FOR HEAD MATERIALS Page 5 of 5 Annexure CCC Tender No amp Date SDI6951P16 Dated 18 04 15 BID REJECTION CRITERIA BRC BID EVALUATION CRITERIA BEC The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per G
43. to resort to such exclusion is taken This undertaking is given freely and after obtaining independent legal advice If the Bidder Contractor can prove that he has restored recouped the Damage caused by him and has installed a suitable corruption prevention system the Principal may revoke the exclusion prematurely A transgression is considered to have occurred if in light of available evidence no reasonable doubt is possible Section 4 Compensation for Damages If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3 the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to 3 of the value of the offer or the amount equivalent to Earnest Money Deposit Bid Security whichever is higher If the Principal has terminated the contract according to Section 3 or if the Principal is entitled to terminate the contract according to section 3 the Principal shall be entitled to demand and recover from the Contractor liquidated damages equivalent to 5 of the contract value or the amount equivalent to Security Deposit Performance Bank Guarantee whichever is higher The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder Contractor can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no dama
44. ut 9 I O Interface Front I O Ports Minimum 2 USB ports Headphone and Microphone Jacks Rear I O Ports 1 x VGA D sub video port Minimum 4 USB ports 1 x Fast Serial Port 1 x Gigabit Ethernet RJ 45 port Headphone and Microphone Jacks Note Out of the six USB ports atleast one port must be USB 3 0 port 10 System Chassis Slim chassis with enough cooling fans one free internal peripheral bay and suitable power supply with chassis volume 8 14 litres 11 Monitor OEM 21 5 diagonal viewable image size 21 5 diagonal Flat Panel LED Monitor 1920 x 1080 Resolution with standard accessories and cables same make amp color as CPU box amp TCO certified 12 Keyboard 104 Keys OEM keyboard with new Indian Rupee logo Same make amp color as CPU box 13 Mouse OEM optical scroll mouse with mouse pad Preferably same make amp color as CPU box Page t of 7 14 Power Min 240 watts power supply with surge Supply protection and 85 efficiency or better Energy Star 5 0 compliant 15 OS Preloaded Genuine Microsoft Windows 8 1 professional 64 bit OS or latest version with recovery CD DVD and latest service pack in DVD CD media amp documentation 16 Power management amp DMI System with Power management features amp Desktop Management Interface implementation 17 Others a Power Cables b All system drivers monitor drivers on DVD CD media c Power Extension spike guard with 4nos of 5
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