Cashbook - Natsoft
Contents
1. 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft 1 CREDITORS FILE LISTING This report will produce a creditors file listing 2 CREDITORS STANDARD TRIAL BALANCE This report will produce a creditors standard trial balance 3 CREDITORS DETAILED TRIAL BALANCE This report will produce a creditors detailed trial balance This report shows the transactions and takes the place of copy remittance advices 4 CREDITORS LABEL PRINTING This report will produce sticky name and address labels Align The Page On The Printer T Test If T is entered then a test pattern will be printed on the labels to align them If the labels have already been aligned then enter will continue printing NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 45 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 15 CREDITORS REMITTANCE ADVICES When this job is run the following sub menu is displayed The required option is selected by entering the job number after entering the branch code on NATSOFT Accounting Software ranch Code DEM iBank Code DEM DEMONSTRATION BANK ACCOUNT REMI2. Job 1 SERVICE SYSTEM CONTROL FILE This job is used to define and maintain control information about the cash book system ka NATSOFT Accounting Software ml xl DEMONSTRATION COMPANY PTY LTD Code 5245164 n Indent Page Firmname Enter the name of the firm for which the cash book system is registered A maximum of 40 characters can be entered Code Enter the code number that relates to the firmname this number is obtained from the supplier of the cash book system The system will not accept a firmname unless the correct code is entered Password A password may be entered to preserve the internal control of the system Once a password has been entered it must be keyed in when selecting any job from the main system menu To remove a password you must first get to this entry and press the spacebar followed by the enter key Last Used Batch Number Posting batches are allocated consecutive batch numbers by the cash book system This is the last used batch number that was used This number should not be altered at any time NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 5 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Audit Trail Printer Each of the printers on the computer system is
3. 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft NATSOFT USER MANUAL CASH BOOK SYSTEM VERSION 3 00 NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 1 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft SYSTEM PROCEDURE To run the system key in CASSYS at the operating system prompt or select the Cash Book System option from the system menu The system will detect whether the data files CASH are present If they are not present they are created and the Service Control File job is run option 1 on the cash book menu to allow the system parametres to be keyed in Initial Setup 1 A branch record is loaded for each cash book branch to be used on the system by the use of job 2 from the menu Each cash book branch operates as an individual cash book The parametres of the cash book are entered during this procedure 2 The bank account master files are loaded by the use of job 3 from the menu The period and year general ledger opening balances are entered A current bank reconciliation is needed BEFORE a bank is loaded 8 The expense receipt analysis files are loaded by the use of
4. Version 3 00 Page 20 of 48 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft cheQue Deb Crd Cheques debits and credits may be entered in the one posting run To enter a debit enter D or to enter a credit enter C To obtain a list of all debits or credits currently in the system on the screen and enter inquiry mode enter the D or C followed by F3 instead of Enter To return to bank code entry press AU Amount Enter the amount Note that both debits and credits are entered as a positive amount To display a screen inquiry press F3 instead of Enter Sequence If the amount does not exist in the system then the system will allocate sequence number 1 to the amount and by pass this entry otherwise a list of all transactions with the amount will be displayed down the screen Select the desired transaction by entering it s sequence number or create a new transaction with the amount by pressing AD If the selected transaction was posted within the current period the system will ask whether the transaction is to be deleted To delete the transaction enter Y The deletion option is not allowed if the transaction was not posted in the current period If the transaction is not deleted the system will allow the alteration of the details on the transaction including the dissections The am
5. 2001 O01234 MR JOHN CITIZEN N ii N Branch Code Bank Code The 3 character branch code and the 6 character bank code are keyed in If the bank has not received any postings then the system will ask whether unpresented cheque entry is required The bank details are displayed The bank account balance is displayed as negative if there is money in the bank cheQue Deb Crd Cheques debits and credits may be entered or presented in the one posting run Enter Q to indicate to the system that cheque presentation is required To obtain a list of all cheques currently in the system on the screen and enter inquiry mode enter Q followed by F3 instead of Enter To return to bank code entry press AU Cheque Enter the cheque number It is recommended that the full cheque number is used To display a screen inquiry press F3 instead of Enter NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 24 of 48 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Sequence If the cheque number does not exist in the system then the system will allocate sequence number 1 Otherwise select the desired cheque by entering it s sequence number or create a new cheque with the cheque number by pressing AD refer to TRANSACTION POSTING for the entry pro
6. ZPL CHANGE Balance Line s Line Lin SMALL COUNTRY sunt Type Branch Code Enter the 3 character branch code Creditor Code Enter the 7 character creditor code New Code If the creditor code is to be changed then the new code is entered Rep Sequence The creditors are ordered on reports in the report sequence order Creditors can therefore have numeric codes and be printed out on reports in alphabetical order When alpha creditor codes are used the report sequence is usually the creditor code NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 38 of 48 www natsoft biz Version 3 00 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Name Address Line 1 2 amp 3 Post Code These 4 lines of 30 characters are provided for you to enter the name and address of the creditor These lines will appear on remittance advices Note that there is a 4 character post code field Account Type Each creditor can be assigned a 2 character account type All reports can be printed for a certain account type For example remittance advices can be printed for account type TR or trade creditors 2 DELETE CREDITORS This job is used to delete creditors master files A creditor cannot be deleted if there is a balance on file or if there are any transactions o
7. job number 4 from the menu 4 The unpresented cheques debits and credits are loaded by the use of job 5 from the menu The unpresented transaction posting option is selected upon entry to job 5 b A bank reconciliation is printed by the use of job 7 and is compared to the manual bank reconciliation If the bank account balances then the cash book system is ready for period to period operation otherwise go back to step 4 6 If remittance advice cheque printing is to be utilized the creditors master files are loaded using job 11 from the main menu Period Cycle 1a The cheques are entered into the system as they are written If cash book integration has been selected in the creditors module then the cheques raised by the creditors module will be placed into the cash book by the creditors module If remittance advice cheque printing is to be utilized refer step 1b 1b The creditors transactions to be paid are entered in creditor transaction posting job 12 from the main menu When ready for payment the creditors reports job 13 are run particularly the detailed trial balance The remittance advices cheques are then printed job 14 and the posting of cheques to the cash book is automatically performed 2 Bankings or credits are entered into the cash book as they are performed 3 Bank statements are entered into the cash book as they are received A bank reconciliation is printed after each bank statement is entered to ensure tha
8. 2353 Facsimile 03 6331 4824 Email info natsoft biz 8 TRANSACTION LISTING The transaction listing report shows the following information date reference description payee analysis code bank statement status cash book quantity cheque debit credit amount totals 9 EXPORT MONTH BALANCES Used to export expence receipt analysis totals to a file 10 CASH BOOK REPORT EXPORT Exports transactions with detail to a file NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 31 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 8 END OF PERIOD UPDATE When this job is run the following sub menu is displayed The required option is selected by entering the job number after entering the branch code 35 NATSOFT Accounting Software ranch Code DEM 1 PERIOD UPDATE 2 PERIOD amp YEARLY UPDATE 3 INTEGRATE TO GENERAL LEDGER 4 RETURN TO THE JOB MENU WARNING General Ledger Integration will Be Performed The end of period update prepares the cash book for a new period and performs the general ledger integration It clears period and or year balances and removes the presented transactions from the system Cheques are kept for 1 period after they are presented
9. 6 character bank code are keyed in If the bank has not received any postings then the system will ask whether unpresented cheque entry is required The bank details are displayed The bank account balance is displayed as negative if there is money in the bank cheQue Deb Crd Cheques debits and credits may be entered or presented in the one posting run To present or enter a debit enter D or to present or enter a credit enter C To obtain a list of all debits or credits currently in the system on the screen and enter inquiry mode enter the D or C followed by F3 instead of Enter To return to bank code entry press AU Amount Enter the amount Note that both debits and credits are entered as a positive amount To display a screen inquiry press F3 instead of Enter Sequence If the amount does not exist in the system then the system will allocate sequence number 1 otherwise a list of all transactions with the amount will be displayed down the screen Select the desired transaction by entering it s sequence number or create a new transaction with the amount by pressing AD refer to TRANSACTION POSTING for the entry procedure To delete or amend a transaction then the sequence number of that transaction is entered as negative refer to TRANSACTION POSTING for the entry procedure NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 26 of 48 www natsoft biz Version 3 00 natsoft 1 Floor 25 Yor
10. Extra Lines in Cheque if Standard Cheque N Number entered here represents the number of lines to insert on in the cheque printing Cheque Has Heading Y N If N the system will print the heading otherwise if Y it will not Words On Cheque Y N If the amount of the cheque is to print in words on the cheque enter Y else enter N New Cheque Layout Y N If the new cheque layout is being used enter Y else enter N Future Post After Date If transactions for the next month are wanting to be entered when the previous month has not been closed off enter the previous month s period end date here This will then allow transactions with a date after this entry to be posted into future Condensed Bank Rec Y N If bank reconciliation needs to be condensed enter Y else enter N BAS Code The Code entered here tells the cash book system where it is to send the GST transaction information to BAS Current Month 0 12 The number entered here tells the cash book system into which period it is to send the GST transaction information to NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 10 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft BAS Future Month 0 13 The number entered here tells the cash book system into which peri
11. O THE JOB MENU Select Job 0 This job is used to load change and delete branch control files A branch control record is loaded for each cash book ledger in the system The branch control record holds the parametres and options of the cash book ledger NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 7 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft 1 LOAD CHANGE BRANCHES When this option is run two screens are displayed for entry The following screen is the first screen displayed for entry 5 NATSOFT Accounting Software Branch Code DEM CHANGE DEMONSTRATION COMPAN ent Ye End Flag During Presenting Details To G L On Update Branch Code Enter the three character branch code Name Address Line 1 2 3 4 These five lines are provided for you to enter the name amp address of the cash book ledger Note that this area can be used for comments and phone numbers Period Desc Periods Year Enter the description of the period ie MONTH or YEAR and the number of periods that exist within one year Current Period Current Year Enter the current period and year If a month period is being used enter the calendar month number If any other period is being used enter the period number
12. TTANCE ADVICES PLAIN PAPER REMITTANCE ADVICES CHEQUE FORMS REMITTANCE ADVICES and CHEQUES Select Job O RETURN TO THE JOB MENU These three jobs produce the remittance advices and cheques and post the cheques to the cash book After entering the branch and bank codes the following screen is displayed for entry Select the printer that the remittance advices are to print on If there are creditors posting batches in the system that have not been printed then you will have to select a creditors remittance advice posting batch otherwise the system will assign the next available batch If you attach to an existing remittance advice batch the system will ask whether to clear the previous remittance advice run After the remittance advices are run the remittance advice posting batch becomes a cash payment posting batch A batch will only remain as a remittance advice batch if the remittance advices are stopped by the operator If you intend starting from where you stopped then do not clear the previous remittance advice run Account Type lt RETURN gt All Select the account type or press AD for all creditors Individual Creditor Select whether to list all creditors or individual creditors If individual creditors is selected then you will have to enter the account codes of the creditors you wish to list Remittance Advice Date Enter the remittance advice date NATSOFT USER MANUALS Application CASH BOOK SYSTEM P
13. account master files NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 12 of 48 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Branch Code Enter the 3 character branch code Bank Code Enter the 6 character bank code Bank Name Bank Branch Enter the 30 character bank name and the 30 character bank branch Account Desc Enter the 30 character account description Account Number Enter the account number of the bank account Twenty characters are available here G Ledger Code Enter the general ledger code that relates to this bank account in the general ledger This code is only necessary if general ledger integration is required Opening Bal Period amp Year Enter the opening balance of the bank account for the period and year When initially setting up the bank account both the period and year balances will be the same A debit balance is entered for an overdraft situation A credit balance is entered where there is money in the bank The opening balance is the general ledger balance not the bank statement balance This balance is obtained from your last bank reconciliation 2 DELETE BANKS This job is used to delete bank master files A bank cannot be deleted if there is a balance on file or if there a
14. age 46 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Message 2 Lines Enter the two lines of remittance advice message if required Start amp Last Cheque Numbers Enter the start being the next useable cheque in the book and last cheque numbers in the cheque book When the system runs out of cheque numbers the system will pause and ask for a new sequence of cheque numbers or for more cheque forms to be loaded into the printer This means that there does not have to be enough cheques in one cheque book or computer cheque forms in one lot to fulfil the remittance advice run Start Creditor AD First Enter the start creditor code or AD for the first creditor Align R Advice on the Printer This is only required if printing on continuous paper and serves to align the page on the printer To check the alignment enter T If separate remittance advice and cheque forms are being used then the remittance advices are aligned first and then the cheque forms EN NATSOFT Accounting Software ranch Code DEM Bank Code DEM DEMONSTRATION BANK ACCOUNT REMITTANCE ADVICES PLAIN PAPER EMITTANCE ADVICES CHEQUE FORMS EMITTANCE ADVICES and CHEQUES Select Job RETURN TO THE JOB MENU Ra Printer Post Batch Start Cheque Number La
15. assigned a number You may specify which printer is to receive audit trails Where there is only one printer this printer is number 0 S Chart File Name The file name of the general ledger standard chart of accounts is entered If there is no standard chart of accounts then enter nothing A full pathname to a file can be entered The standard chart cannot be accessed until the cash book system is terminated and re run The service expense receipt analysis job accesses the standard chart of accounts If you load a code that exists within the standard chart of accounts then the system will take the details from the standard chart and load the account without you having to enter the details of the account Label Margin Indent Labels Across Page Characters Per Label Lines Per Label The creditors system will print creditor name and address labels The label parametres are keyed in here NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 6 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 2 SERVICE BRANCH CONTROL FILE When this job is run the following sub menu is displayed The required option is selected by entering the job number 35 NATSOFT Accounting Software l LOAD CHANGE BRANCHES 2 DELETE BRANCHES 3 RETURN T
16. before they are cleared incase they bounce The update must be run at the end of each period If it is the end of the year then option 2 is run otherwise option 1 is run Note that the yearly update also performs a period update The update will clear the future posting flag on the branch control file NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 32 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft General Ledger Integration The period update will perform the general ledger integration if it is selected in the branch control file the following screen will be displayed for entry 5 NATSOFT Accounting Software ranch Code DEM PERIOD UPDATE PERIOD amp YEARLY UPDATE INTEGRATE TO GENERAL LEDGER RETURN TO THE JOB MENU MORNING General Ledger Integration will Be Performed EAS New Period 3 Fut PerO 13 4 Year 2001 General Ledger Integration Now In Progress A cash book general ledger posting batch is selected refer to the general ledger manual The general ledger branch source posting date and period are selected The system will attempt to perform the general ledger postings If a general ledger account is not found then the system will display the error and will abort the general ledger posting and t
17. cedure Normally only one cheque for each cheque number will exist within the system To delete a cheque or to amend or cancel a cheque then the sequence number of that cheque is entered as negative refer to TRANSACTION ENTRY for the entry procedure If the cheque is unpresented then the system will present the cheque The system will ask for the cheque amount to be re entered before the cheque is presented this will only occur if it has been requested in the service branch control file If the cheque is presented then the system will ask whether to deem the cheque as unpresented Enter Y to deem the cheque as unpresented NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 25 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft PRESENTING DEBITS amp CREDITS The following screen will be presented for entry when presenting debits or credits ka NATSOFT Accounting Software Branch Code DEM iBank Code DEM DEMONSTRATION BANK ACCOUNT A C amp 1234 estat Date LAUNCESTON G L amp DEM Ol CHEQUE Bal Cheque amp O01234 Sequence l D New we adj Cheque amp Payee Future Seq Stat Amount 2001 001234 MR JOHN CITIZEN N l N 500 00 Branch Code Bank Code The 3 character branch code and the
18. code and enter Y to the confirmation NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 16 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 5 TRANSACTION ENTRY This job is used to enter cheques debits and deposits into the system and to enter the existing unpresented cheques debits or credits when the system is first set up All entries made via this program will be deemed as being not presented on the bank statement To enter transactions that are to deemed as being presented then use the BANK STATEMENT ENTRY job If a bank account is selected that has not had any transaction postings then the following screen will be presented on NATSOFT Accounting Software Branch Code Bank Code s DEMONSTRATION BANK ACCOUNT AJC 1234 LAUNCESTO G L amp DEM CHEQUE To enter the existing unpresented cheques debits and credits enter Y otherwise enter N for the normal posting mode Once normal postings are made to a bank account this option is not presented again The bank account and expense receipt analysis balances are not altered in any way by unpresented cheque entry Once the unpresented cheques debits and credits are entered the bank reconciliation is printed to ensure that no errors were made If an error is foun
19. d be performed in BANK STATEMENT ENTRY so that the cheque is deemed as being presented Date Enter the cheque date This will default to the last used date When changing the date it is only necessary to key in as much of the date that you want changed Cheque This field is filled by the system Payee Enter the 30 character payee Future An option exists that allows the cheque to be posted to the next or future period To post to the future period enter Y otherwise enter N Any cheques posted to future will be transferred to current when the end of period update is run Stat No entry is made here This indicates whether the cheque is deemed to be presented or has been shown on a bank statement Y indicates that the cheque is presented Amount Enter to total value of the cheque Cheque Dissections The cheque is now dissected among expense analysis items quantities and amounts AU is used to move up through the dissections AD is used to move down through the dissections AA is used to confirm the dissections If the total of the dissections does not agree with the Amount then an error will be produced and the dissections can be edited Expense Enter the expense analysis code Details This entry is the 30 character detail that will be placed on the transaction NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 19 of 48 www natsoft biz Version 3 00 natsoft 1s Flo
20. d then the unpresented cheque entry may be run again to correct the mistake NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 17 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft CHEQUE ENTRY The following screen will be presented for entry when entering cheques or when entering existing unpresented cheques 5 NATSOFT Accounting Software ranch Code Bank Code M DEMONSTRATION BANK ACCOUNT A C amp 123456 LAUNCESTON G L DEM CHEQUE Bal 0 00 Cheque amp O01234 Sequences SLICE Br ve 11 Cheque amp Payee Future Seq Stat 2001 OO1234 MR JOHN CITIZEN N 1 N Description Details Quantity Amount TC Ac TING MR JOHN CITIZEN 440 00 I0 GENERAL SUNDR MR JOHN CITIZEN 60 00 I0 Branch Code Bank Code The 3 character branch code and the 6 character bank code are keyed in If the bank has not received any postings then the system will ask whether unpresented cheque entry is required The bank details are displayed The bank account balance is displayed as negative if there is money in the bank cheQue Deb Crd Cheques debits and credits may be entered in the one posting run Enter Q to indicate to the system that cheque entry is required To obtain a list of all cheques currently in the system on the screen and enter in
21. faults to Inv The transaction reference is then entered this reference is usually the invoice number A transaction can be recalled by entering it s reference If the transaction is to be deleted then Y is entered otherwise N is entered and the transaction can be modified Date Enter the transaction date This will default to the last used date When changing the date it is only necessary to key in as much of the date that you want changed NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 40 of 48 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Details Details of up to 30 characters can be entered here these details will show on the remittance advices Amount The total value of the transaction is entered here Transaction Dissections The transaction is now dissected among expense analysis items quantities and amounts AU is used to move up through the dissections AD is used to move down through the dissections AA is used to confirm the dissections If the total of the dissections does not agree with the Amount then an error will be produced and the dissections can be edited Expense Enter the expense analysis code it is important to note that the amount is not allocated to the expense until the remittance advices and o
22. he period update You should then correct the error and attempt the integration and update again Note that the period update is not performed unless the general ledger integration has been successful The system will ask whether to print the general ledger posting audit trail If the audit trail is not printed it will remain on the system until it is printed and may be printed by entering general ledger posting in the general ledger module NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 33 of 48 www natsoft biz Version 3 00 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Job 9 DISPLAY CURRENT BANK BALANCE This job is used to display a the current bank balance The following screen is displayed after the branch code and bank code have been keyed in Branch Code DEM Bank Code DEM G Ledger Coc Mnc In Budge 35 NATSOFT Accounting Software Future NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 34 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 10 CASH BOOK INQUIRY This job is used to display a cash book
23. he system Debit or Credit Dissections The transaction is now dissected among analysis items quantities and amounts AU is used to move up through the dissections AD is used to move down through the dissections AA is used to confirm the dissections If the total of the dissections does not agree with the Amount then an error will be produced and the dissections can be edited Expense or Receipt Enter the expense or receipt analysis code Details This entry is the 30 character detail that will be placed on the transaction Quantity Amount Enter the quantity and amount T The GST code for the transaction i e G to add 10 l to calculate tax included E if exempt A if accounted for P for personal T for input taxed Q for exports R for related company transactions C The type must be entered here either O for other or C for capital purchases Debits Tax Displays the Tax amount included in this transaction if any NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 22 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 6 BANK STATEMENT ENTRY This job is used to enter the bank statement into the system All cheques debits and credits entered via t
24. his program are deemed as being presented on the bank statement and therefore will not show on a bank reconciliation New transactions that appear on the bank statements such as bank fees and periodic debits and credits can be posted by the use of this job This job functions in the same way as the TRANSACTION ENTRY job If you wish a transaction to be deemed as being presented then use this job to deem it as being presented or if it has not yet been posted then post it into the system by the use of this program instead of TRANSACTION ENTRY This job may be used to deem a transaction that is presented as being not presented This facility is used where cheques bounce This job is used to cancel cheques Simply alter the cheque amount to zero The cheque will be deemed as being presented at the same time NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 23 of 48 www natsoft biz Version 3 00 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz PRESENTING CHEQUES The following screen will be presented for entry when presenting cheques on NATSOFT Accounting Software DEMONSTRATION BANK ACCOUNT A C 1234 LAUNCESTO G L amp DEM CHEQUE Bal che ue Deb Crd Cheque 001234 Sequence L Dew ve adj gt Cheque amp Payee Future Seq amp Stat amount
25. inquiry Following is a sample of a cash book cheque inquiry 8 NATSOFT Accounting Software Branch Code Bank Code DEMONSTRATION BANK ACCOUNT A CH 1234 LAUNCESTON G L DEM CHEQUE Bal 500 00 chegue Deb Crd Q Cheque 001234 Payee Future Seq Stat mount MR JOHN CITIZEN N 1 N X 500 00 Description Details Quantity Amount TC Tax NG MR JOHN CITIZEN 400 00 Io 40 00 GENERAL SUNDR MR JOHN CITIZEN 54 55 I0 Branch Code Bank Code The 3 character branch code and the 6 character bank code are keyed in The bank account balance is displayed as negative if there is money in the bank cheQue Deb Crd Cheques debits and credits may be inquired upon To make an inquiry on a cheque enter Q to make an inquiry ona debit enter D to make an inquiry on a a credit enter C To obtain a list to the screen of all cheques debits or credits currently in the system enter the Q D or C followed by F3 Press AU to escape the inquiry Cheque or Amount Enter the cheque number or amount Note that both debits and credits are entered as a positive amount Sequence A list of all transactions with the cheque number or amount will be displayed down the screen Select the desired transaction by entering it s sequence number NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 35 of 48 1 Floor 25 York Street Launceston PO Box 1381 Launce
26. is code Press F3 instead of Enter for a screen inquiry New Code If the analysis code is to be changed then the new code is entered Description Enter the 30 character description Heading Y N If the account is to be a heading enter a Y else enter a N Heading accounts cannot contain a balance they are used to produce sub totals in the analysis report Whenever the analysis report strikes a heading account a sub total to the previous heading is printed and the new heading is printed on the report G Ledger Code Detail To G L The 10 character general ledger code is entered This code is printed on the analysis report which can be used as a posting medium for the general ledger If general ledger integration has been selected then the general ledger code must be entered here To post each transaction on the analysis to the general ledger enter Y to Detail To G L O Bal Period amp YTD The expense receipt analysis will maintain an account balance for each analysis The feature is used where a fund is allocated to an analysis to control the balance of the fund If this feature is required then enter the opening account balance for the period and year The balance is entered as negative if there is money left in the analysis Sub Total Flag Used for defining sub total groups the sub total can then be shown on the Expense Receipt analysis reports Rec GST Code The default GST code when this analysis code is processed as a
27. k Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz If the transaction is unpresented then the system will present the transaction If the transaction is presented then the system will ask whether to deem the transaction as unpresented Enter Y to deem the transaction as unpresented NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 27 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 7 CASH BOOK REPORTS When this job is run the following sub menu is displayed The required report option is selected by entering the job number after entering the branch code on NATSOFT Accounting Software lol xl ranch Code DEM ILIATION T 4 5 ll RETURN TO THE J06 MENU Select Job _ O PRINTING OPTIONS Printer 4 Select the printer that the report is to print out on Bank Account AD AIl Select for which bank account the information is to print if for all press arrow down Headings New Page Y N If headings are to print on a new page enter Y else enter N Trans YTD Period No If transactions are required enter either Y for year to date transactions or P for period transactions
28. lication CASH BOOK SYSTEM Page 29 of 48 www natsoft biz Version 3 00 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz 4 EXPENSE RECEIPT ANALYSIS LISTING This report will produce an expense receipt analysis listing giving the analysis codes and descriptions 5 EXPENSE RECEIPT PERIOD MOVEMENTS The expense receipt period movement report shows the following information analysis code amp description general ledger integration code opening balance for period receipt expense closing balance for period 6 EXPENSE RECEIPT YEARLY MOVEMENTS The expense receipt year movement report shows the following information analysis code amp description general ledger integration code opening balance for year receipt expense closing balance for year 7 PROFIT ANALYSIS REPORT The profit analysis report shows the following information analysis code amp description receipts for month expense for month profit for month receipt for year expense for year profit for year NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 30 of 48 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334
29. n file To delete a creditor enter the account code and enter Y to the confirmation NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 39 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 13 CREDITOR TRANSACTION POSTING This job is used to perform transaction posting for the generation of remittance advices Transaction postings are kept by posting batches Each posting batch is given a consecutive batch number The last batch number is on the system control file A posting batch or audit trail is not removed from the system until it is printed on a printer If there are any outstanding posting batches then these will be displayed for your selection otherwise a new batch will be created To create a new batch enter zero To attach to an existing batch enter the batch number POSTING A TRANSACTION The following screen is displayed for transaction entry 35 NATSOFT Accounting Software creditor Code XYzP SMALL COUNTRY amount Details Expense Description Details Quantity Amount Branch Code Creditor Code The 3 character branch code and the 7 character creditor code are keyed in Trans Type Reference A three character entry has been provided to enter a transaction type this de
30. ng sub menu is displayed The required option is selected by entering the job number after entering the branch code 35 NATSOFT Accounting Software ranch Code DEM ILE LISTING ANDARD TRIAL BALANCE DETAILED TRIAL BALANCE ORS LABEL PRINTING RETURN TO THE JOB MENU COMMON PRINT OPTIONS Printer 4 Select the printer that the listing is to print on Account Type lt RETURN gt All Select the account type or press AD for all creditors Individual Creditor Y N Select whether to list all creditors or individual creditors If individual creditors is selected then you will have to enter the account codes of the creditors you wish to list Nil Balances Req Y T N Select whether nil balances are required Y will print all nil balances T will print nil balances with transactions and N will print no nil balances NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 43 of 48 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Start Creditor AD First Enter the start creditor code or ARROW DOWN for the first creditor Align the labels on the printer and press Enter to print a test pattern enter T NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 44 of 48
31. od it is to send the GST future transaction information to Future period 13 represents period 1 in the new year when the current period is 12 BAS Year The BAS year into which the transaction information will post The second screen for this section is where the cash budget information can be entered This is not used unless the option Cash Budget Y N is set to Y otherwise its default setting is N 2 DELETE BRANCHES This job is used to delete cash book branches or ledgers The branch cannot be deleted unless there are no master files or postings present After entering the branch code enter Y to confirm the deletion NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 11 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz 35 NATSOFT Accounting Software LOAD CHANGE BANKS 2 DELETE BANKS 3 RETURN TO THE JOE MENU 1 LOAD CHANGE BANKS When this option is run the following screen is displayed for entry 35 NATSOFT Accounting Software DEM DEM CHANGE DEMONSTRATION BANK ACi INC CEP Cod Imc In Budge Opening Bal When this job is run the following sub menu is displayed The required option is selected by entering the job number This job is used to load change and delete bank
32. or 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Quantity Amount Enter the quantity and amount T The GST code for the transaction i e G to add 10 I to calculate tax included E if exempt A if accounted for P for personal T for input taxed Q for exports R for related company transactions C The type must be entered here either O for other or C for capital purchases Tax Displays the Tax amount included in this transaction if any DEBIT amp CREDIT ENTRY The following screen will be presented for entry when entering debits or credits or when entering existing unpresented debits or credits ranch Code Bank Code chenue Deb Branch Code Bank Code DEM DEM Crd C Reference Description Details RECEI DEPOSIT DEPOSIT 968 NATSOFT Accounting Software a C amp 1234 G L amp DEM Bal Sequence Future Seq Stat N 1 Quantity ILLE S The 3 character branch code and the 6 character bank code are keyed in If the bank has not received any postings then the system will ask whether unpresented cheque entry is required The bank details are displayed The bank account balance is displayed as negative if there is money in the bank NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM
33. or if transactions are not required enter N NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 28 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft 1 BANK RECONCILIATION The bank reconciliation shows the following information opening bank balance total cheques for period amp ytd total debits for period amp ytd total credits for period amp ytd closing bank balance unpresented transactions 2 CASH BOOK REPORT The cash book report shows all of the transactions for the period as well as the following information about those transactions date reference analysis brake up payee analysis description bank status details quantity cheque totals debit totals credit totals 3 EXPENSE RECEIPT ANALYSIS REPORT The expense receipt analysis report gives the analysis totals for the period and year and optionally the transactions for the period on each of the analysis A separate report is given for the expense and receipt portions of each analysis Other information that is shown is as follows analysis code amp description transaction date amp reference payee gty amp figures for period gty amp figures for year NATSOFT USER MANUALS App
34. ount cannot be altered To alter the amount the transaction has to be deleted and re entered If the transaction is not a current month transaction and cannot be deleted then a new transaction is posted that reverses the first one and both transactions are presented BANK STATEMENT ENTRY is used here so that the entries are deemed as being presented Date Enter the transaction date This will default to the last used date When changing the date it is only necessary to key in as much of the date that you want changed Reference Enter the 8 character reference number of the transaction Description Enter the 30 character description Future An option exists that allows the transaction to be posted to the next or future period To post to the future period enter Y otherwise enter N Any transactions posted to future will be transferred to current when the end of period update is run NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 21 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Stat No entry is made here This indicates whether the transaction is deemed to be presented or has been shown on a bank statement Y indicates that the transaction is presented Amount No entry is made here The amount is filled by t
35. quiry mode enter Q followed by F3 instead of Enter To return to bank code entry press AU Cheque Enter the cheque number It is recommended that the full cheque number is used To display a screen inquiry press F3 instead of Enter Sequence Deleting A Cheque If the cheque number does not exist in the system then the system will allocate sequence number 1 to the cheque and by pass this entry otherwise a list of all cheques with the cheque number will be displayed down the screen Select the desired cheque by entering it s sequence number or create a new cheque with the cheque number by pressing AD Normally only one cheque for each cheque number will exist within the system If the selected cheque was posted within the current period the system will ask whether the cheque is to be deleted To delete the cheque enter Y The deletion option is not allowed if the cheque was not posted in the current period If the NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 18 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft cheque is not deleted the system will allow the alteration of the details on the cheque including the cheque amount and expense dissections To cancel the cheque the amount is changed to zero Cancellation of cheques shoul
36. r cheques have been produced Details This entry is the 30 character detail that will be placed on the transaction Quantity Amount Enter the quantity and amount to be allocated to the expense code T The GST code for the transaction i e G to add 10 I to calculate tax included E if exempt A if accounted for P for personal T for input taxed Q for exports R for related company transactions C The type must be entered here either O for other or C for capital purchases Tax Displays the Tax amount included in this transaction if any NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 41 of 48 www natsoft biz Version 3 00 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Branch C creditor SMALL 35 NATSOFT Accounting Software Balance SLL STREET SMALL COUNTRY 4 _oapeee Amount TC NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 42 of 48 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Job 14 CREDITORS REPORTS When this job is run the followi
37. re any transactions on file To delete a bank enter the account code and enter Y to the confirmation NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 13 of 48 www natsoft biz Version 3 00 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz When this job is run the following sub menu is displayed The required option is selected by entering the job number LOAD CHANGE Al 2 DELETE ANAL 3 RETURN TO 35 NATSOFT Accounting Software JOE MENU This job is used to load change and delete expense receipt analysis files An expense receipt analysis inquiry is obtained by entering the account code followed by F3 instead of Enter 1 LOAD CHANGE ANALYSIS When this option is run the following screen is displayed for entry Future lec Period F TD Rec Future 0 00 5 NATSOFT Accounting Software CHANGE omount 0 00 NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 14 of 48 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Branch Code Enter the 3 character branch code Analysis Code Enter the 10 character analys
38. receipt Credit posting Exp GST Code NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 15 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft The default GST code when this analysis code is processed as an expense Cheque or Debit posting Exp GST Type Purchase or expense transactions need to not only define the tax code above but also the type of transaction that is was This can either be O for Other or C for a capital item Exp Rec Both Using this field an analysis code can be defined as always a receipt or always an expense posting to the respective side of the BAS whether processed as a Credit Cheque or Debit If an item is flagged as both and a transaction to it is processed as a Credit it will post to the Supplies side of the BAS and show on the Receipt Analysis Report When a transaction is processed as a Cheque or Debit it will post to the Acquisitions side of the BAS and show on the Expense Analysis Report Exp YTD Rec YTD Enter the YTD balances for expenditure and receipts The receipts balance must be entered as a negative amount 2 DELETE ANALYSIS This job is used to delete analysis master files A analysis file that contains a balance cannot be deleted To delete a analysis file enter the account
39. rity of the data cannot be guaranteed if there is a power failure or if the computer is turned off while it is in the middle of running the system and therefore the data should be restored from the last backup If the system has been returned to the main menu or has been terminated then a power failure will cause no harm No harm will be caused in jobs that do not alter the data files ie reports It is important that the computer is not left in the middle of programs that alter the data files because if the power goes off you will not remember that you left the system in the middle of a job that updates files and therefore you could risk data corruption If you wish to leave the computer unattended then return the system to the main menu If you are not sure of the integrity of your data after a power failure then restore the data from the last backup Power failures can cause uncorrectable data file corruption which can be avoided by restoring the data from the last backup At least 5 sets of backups should be kept The backups are either named with the day for which they are used or numbered they should be alternated each time a backup is performed It is wise to keep a log detailing when each backup was done and onto which media the backup was made Keeping the backup media off the premises or in a secure and safe location is highly recommended in the unfortunate but possible advent of fire or hazard the data can then be preserved All Nat
40. soft data files should be included on the same backup when all data files are backed up together it will contribute to a reliable backup should the data need to be restored Instructions for the backup up of your data will be provided by your software supplier these will vary depending on your computer and operating system If you require to restore a backup you should contact your software supplier for assistance Where integration is performed with other modules then all modules data should be backed up and restored at the same time NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 3 of 48 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz SYSTEM MENU JOB LIST The job menu is used to select which job is to be run The job is selected from the menu by entering the job number The following sections explain each job 35 NATSOFT Accounting Software ERVICE SYSTEM CONTROL FILE H CONTROL FILES Select Job amp J NATSOFT USER MANUALS Application CASH BOOK SYSTEM www natsoft biz Version 3 00 Page 4 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft
41. st Cheque Number start Creditor D First R advice On The Printer T Test _ After the remittance advices are printed the system will ask whether they are OK If they are OK enter Y otherwise enter N to abort the procedure correct the mistake and start the remittance advice run again The system will post the cheques to the cash book and remove the transactions from the creditors accounts ready for more invoices to be posted NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 47 of 48 www natsoft biz Version 3 00 natsoft 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Job 16 EXIT THE CASH BOOK SYSTEM This job is used to exit the cash book system and return to operating system level Ready to perform a backup NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 48 of 48
42. ston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 11 IMPORT FROM CASHBK IMP This job is used to import data into the cashbook system see dealer for more information regarding the format of the file NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 36 of 48 www natsoft biz Version 3 00 natsoft 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz Job 12 CASH BUDGET This job option allows for entering and reporting of cash budget figures LOAD CHANGE BUDGET 2 DELETE BUDGET ANAL YS 7 RETURN TO THE JOB MENU 5 NATSOFT Accounting Software NATSOFT USER MANUALS www natsoft biz Application CASH BOOK SYSTEM Version 3 00 Page 37 of 48 1s Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Job 13 SERVICE CREDITOR FILES The required option is selected by entering the job number This job is used to load change and delete creditor master files 1 LOAD CHANGE CREDITORS When this option is run the following screen is displayed for entry 5 NATSOFT Accounting Software X
43. t the bank account balances Several bank statements can be entered and several bank reconciliations can be printed during a period 4 Any report may be printed at any time during the period b Future postings can be performed postings for the next period This is activated by the setting of the future posting flag in service branch control file 6 The cash book report and the expense receipt analysis reports are produced The reports may be produced in any order 7 The end of period update is performed If it is the end of year then the end of period and year update is performed Future postings are transferred to current when the period update is run The end of period update performs the general ledger integration if it was selected 8 The system is now ready for another periods operation NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 2 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft DATA BACKUP amp INTEGRITY The data files should be backed up or copied periodically The backup should be made at least at the end of each day that the system is used Backups should be performed before the end of period reporting and updates or any program that operates on data without operator intervention The integ
44. ue presenting procedure as to enable the system to check the amount enter a Y otherwise enter a N to enable a visual check only Integrate To General Ledger Y N General Ledger Branch If general ledger integration is required then enter Y and the general ledger branch that is to receive the cash book postings The integration is performed by the end of period update Post Details or Payee To G L Enter P to use the payee or description as the general ledger detail during integration or enter D to use the posting details as the general ledger detail Purge Date on Update Y N Defaults to no if Y entered then the system will prompt for a date to be entered when performing the end of month update the system will then delete transactions upto the purge date entered Cheque On Rem Adv Y N If the cheque number is to print on the remittance advice enter Y else enter N NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 9 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Lines To Insert R Adv Enter the number of lines to insert the remittance advice so that it lines up Standard Cheque Y N Defaults to Y if N is selected the following additional options will appear beneath this field in relation to cheque printing
45. within the financial year Per End Flag This facility has been superseded by the future post after date Report Printer NATSOFT USER MANUALS Application CASH BOOK SYSTEM Page 8 of 48 www natsoft biz Version 3 00 1 Floor 25 York Street Launceston PO Box 1381 Launceston Tasmania 7250 Australia Telephone 03 6334 2353 Facsimile 03 6331 4824 Email info natsoft biz natsoft Enter the printer number for the printer that the reports are to print on When there is only one printer on a system this printer is usually number 0 R Adv Printer Enter the printer number of the printer that the remittance advices are to print on When there is only one printer on a system this printer is usually number 0 Million On Chq Y N If the system is to print on cheque forms and the cheque forms have facility for millions then Y is entered otherwise N is entered Allow No Disect In Posting Y N This flag is used to control whether postings into the cash book need to be dissected at the time of posting If this flag is set to Y then the system will allow cheques debits and credits to be posted without being allocated to the expense and receipt analysis The dissections are made at a later time This allows a bank statement to be entered and for the dissections to be made at a later time Enter Chq Amt During Presenting If it is required that the cheque amount be re entered during the cheq
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