OWA 2013 User`s Manual
Contents
1. signature attachment amp picture Regardless of the option you choose both attachment and picture follow the same process See below a Click on attachment or picture b You should see a screen similar to the one below 0 O gO ME Desktop gt Organize v New folder A 4 9X Favorites 5 VE Libraries E Desktop a System Folder sb Downloads 7 z Contiga Francis 21st CENTURY Recent Places LEARNING amp AICT System Folder 4 Libraries Computer 2 Documents N System Folder i a Music Pictures Network B Videos A System Folder 4 Computer PPRS File Optimizer cc 1 48 KB ee Advanced Svstem Protector v File name E mms o c Find the file picture that you want to attach to the e mail then click on Open d The file picture should now be attached to your e mail signature By clicking on this button you will add your signature at the end of your e mail SAVING A MESSAGE WET SEND X DISCARD INSERT APPS m To Save a Message 1 Click onthe button 2 Clickonthe button 3 You will see a similar message like the following TE SEND X DISCARD i INSERT SP APPS ila Draft Saved to your Drafts folder at 1 00 PM 4 You can access this saved e mail anytime by clicking on Dras under your name on the left panel as seen below 4 Contiga Francis TCDSB Lab d Inbox 2 Team Files o l Sent hems2. local or network this decision will be up to you A few things to keep in mind when saving e Simplify the name of the file you are saving for easy retrieval purposes e Remember the name of the folder that the file will be saved in FLAGGING MESSAGES Flagging a message that you receive does not affect the original e mail message Flagging a message acts as a visual reminder to you For example if you want to go back and read a message again the flag acts as a reminder to ensure that you read re read that specific message To Flag a Message Right Click the message from your Inbox then select flag You should then see a flag icon on that message as seen below Contiga Francis 21st CENTL 0 Board Logo Mon 1 2 1p Hello attached is a copy of the Board logo Francis Con To Flag a Message as Complete After flagging a message right click the flag icon I Then select mark complete Note You can only clear a flag if you ve flagged a message To Clear a Flag From a Message After flagging a message right click the flag icon Then select clear flag Note You can only clear a flag if you ve flagged a message SETTINGS BUTTON 4 Mail Calendar People Tasks Contiga Francis TCDSE Lab Settings Button Select the button as shown in the picture above Note if you don t see this icon try using You will see the following options each option is explained below another brow
3. Deleted Items 1 Junk Email Notes RECEIVING MESSAGES Option 1 Mail Calendar People Tasks 1 When you ve received a new e mail message you should see a picture of an envelope as seen on the picture above 2 Click on the icon 3 You will then see an option that allows you to click on similar to the picture below NEW MAIL Contiga Francis 21st CENTURY LEA T Board Logo Hello attached is a copy of the Board logo Francis C m e e 1 amam e 2 E F 4 Cick on the option mentioned in Step 3 5 A separate window will open showing the new e mail message that was sent to you Option 2 If you don t see the picture of the envelope Ed as mentioned in Option 1 click on the Refresh button The Refresh button is usually located on or near a browser s url O FA https intranet tedsb org Pages Home aspx Pp GX In the picture above the browser being used is Internet Explorer 9 in this case the Refresh button looks like this Click on the Refresh button on your web browser and you should be able to see all your new e mails under your inbox field OPENING AND SAVING ATTACHMENTS When the source of the software is recognized by your computer attachments open from your e mail when clicked on However there are times when you have to download the attachment to your hard drive before opening it In both instances you have to select the folder where
4. allows you to set rules parameters when receiving an e mail message view message details displays code regarding the selected e mail message Enables you to search for sent received e mail messages as well as people in your contacts list These four options allow you to access your e mail personal calendar contacts list as well as a task list to help with your daily duties and tasks This will display your last and first name By selecting the drop down arrow beside your name you will be able to change your display picture open another mailbox as well as sign out of your account Refresh Manage apps Offline settings Change theme Change password Options Help Privacy notice By clicking on this button you will be able to perform the following functions refresh your page manage apps access your offline settings change your theme and more importantly your password Options button by selecting this button the software will provide you with tips and suggestions such as setting up an automatic reply message connecting your mobile phone or device to your account etc Help by selecting this option a separate window will appear that allows you to type a topic into a search help box Privacy notice displays the Microsoft Exchange Server 2013 Privacy Statement CHECKING FOR NEW MESSAGES To Check for New Messages 4 Contiga Francis TCDSB Lab Click on Inbox located on the left panel You
5. you want to save in when saving a file Note When saving a file try to simplify the name of the file so you can easily find retrieve the file at any time To Open or Save Attachments Board Logo X DELETE REPLY REPLY ALL gt FORWARD mark as unread Contiga Francis 21st CENTURY LEARNING amp AICT lt Francis Contiga tcdsb Mon 2014 10 06 1 21 PM To Contiga Francis TCDSB Lab This is an example of an attachment Click here first Doausign Get more apps then follow the Hello attached is a copy of the Board logo steps below Francis Contiga 21 Century Learning amp AICT Resource Teacher Witness Faith Innovate Act TCDSB 21C Click on the attachment a screen will pop up showing an image of the attachment Click on the Download button Depending on the computer you re using and its operating system you should see a screen similar to the one below Opening tcdsb logo jpg You have chosen to open tcdsb logo jpg which is JPEG Image 5 1 KB from https owa lab tcdsb net What should Firefox do with this file Save File Do this auto matically for files like this from now on Open with by selecting this option you will open a copy of the attachment however the attachment WILL NOT BE SAVED this option allows the attachment to be viewed Save File by selecting this option you are saving a copy of the attachment to one of your drives
6. OWA App 2013 MANUAL VIEWING YOUR E MAIL ON A WEB BROWSER To Access Your E Mail Using the OWA App 2013 1 Open a web browser ie Internet Explorer Chrome Safari Firefox etc 2 Inthe address line url type the following https owa tcdsb org 3 On the Log On screen seen below type in your Username use your board network user ID and your Password then press ENTER on your keyboard or click on the sign in button Outlook Web App User name Cath go og ASh 1 Type in your Username and Password sign in 2 Click on this button or press ENTER HELPFUL TIPS e Make sure that no one watches you type your username and password e NEVER share your username and password with anyone e NEVER select an option that allows you to save your username and password unless the computer device you re using is only used by you THE DEFAULT OWA WEB APP 2013 SCREEN z Outlook Web App Mail Calendar People Tasks Contiga Francis TCDSB Lab amp G new mail search Mail and People again A A INBOX CONVERSATIONS BY DATE v er Enu PPE all unread tome flagged l E f 9 Contiga Francis 21st CENTURY LEARNING amp AICT lt Francis Contiga tcdst eee Favorites hu 2014 09 25 1 10 PN LAST WEEK Thu 2014 09 25 1 10 PM Inbox 2 Sent Items Contiga Francis 21st CENT x gt again Thu 09 25 To Contiga Francis TCDSB Lab Drafts 2 Francis Contiga 21st Century Le
7. arning amp AICT Resource Mi a Guile Cention T mi Francis Contiga 4 Contiga Francis TCDSB Lab yeaa ii a eas Thu 09 25 21 Century Learning amp AICT 4 inbox 2 Delivery has failed to these recipients or groups Contig Resource Teacher Witness Faith Innovate Act Team Files sa Drafts 2 Sent Items Deleted Items 1 Junk Email Notes Options Buttons C4 new mail Allows you to create a new e mail message Replies to the person who originally sent you the e mail Replies to the person who sent the original e mail as well as E REPLY ALL any other individual who was included in the original e mail message sent FORWARD Forwards an e mail to an individual or a group delete categorize mark as junk open in separate window print create rule view message details P search Mail and People Mail Calendar People Tasks Contiga Francis TCDSB Lab located to the right of the four options above Selecting the button will drop down a list of other functions that you will be able to perform delete deletes the e mail that is currently selected categorize allows you to organize your e mails under a colour code system mark as junk will mark an e mail as junk junk e mail refers to spam unsolicited e mails usually sent in bulk open in a separate window opens a selected e mail message on a separate window print allows you to print the selected e mail message create rule
8. can press F5 on the keyboard or click on the Refresh button in your browsers toolbar Ga Outlook Web App new mail J search Mail and People CONVERSATIONS BY DATE 1 Select one ofthe options all unread tome flagged a Favorites YESTERDAY Inbox Sent Items Drafts 1 MONDAY ontiga Francis TCDSB Lab l l Contiga Francis 21st CENTL O x Board Logo Mon 1 2 16 Hello attached is a copy of the Board logo Francis Con Team Files Drafts 1 TWO WEEKS AGO soe Nee Microsoft Outlook Contiga Francis Deleted Items 2 P RE test 9014 09 23 Delivery ts delayed to these recipients or groups Conti Junk Email 1 2 The most Notes recent e mail messages could be seen at the top SENDING NEW MESSAGES To Send a Message 1 On the top left corner of the main screen select new mail new mail 2 You will then see the screen below located on the right half of the screen Sends e mail message Deletes E an Access Extra options for Opens ona Add from e mail attachment s Apps tor your message SEpurare Web App window your message contacts list SEND Enter the L x recipient s e mail address DISCARD 0 INSERT E APPs E Enter an appropriate subject line 4 Fa d H IC 1 Toolbar allows aio eas you to change the font font size highlight insert a table etc This is the a
9. rea where you will type your message 3 Inthe To field enter the intended e mail address manually or click on the To button to bring up your address book contacts list o Ifyou click on the To button find your intended recipient gt click on the addition button located to the right of the recipient s name gt click on OK located near the top of the screen 4 Inthe Subject field enter an appropriate subject line 5 Inthe Message field enter type the message 6 Click on the Send button SEND USING CHECK NAMES TO ADDRESS A MESSAGE NOTE In the previous version of the OWA App you were able to address a message using check names However in the 2013 OWA App this feature is now Dynamic This means that you can type the first few characters of the recipient s name gt press CTRL K gt if you ve sent an e mail to a recipient before their name will show up automatically Type the first few letters of the El SEND X DISCARD j INSERT APPS person s name who you would like to send the email to preferarably their LAST NAME 2 On your keyboard hold CTRL and then press K gt CTRL K 3 The person s email should automatically be populated on the field or a list of individuals who meet your search criteria will be shown ADDING AN ATTACHMENT TE SEND X DISCARDO i INSERT SP APPS Jot 1 Click on the INSERT button NSERT 2 Select one of the following attachment _ picture
10. ser o Refresh Set automatic replies Display settings Manage apps Offline settings Change theme Change password Options Option Button Function O o Refreshes your page and shows new email Set automatic replies Sets up an automated e mail reply to an individual group in the event that you are away from the office for a period of time Display settings Allows you to change the layout of your main screen also this option allows you to change the version of your OWA Web App as well as a way to handle junk e mail reporting Helps you manage the apps you installed on your OWA Web App Adding Deleting and Refreshing Apps computer even though it s not connected to a network Change password Allows you to manage change your current password also included in this option is the ability to add a Custom Signature Read Receipts Calendar Reminders and Calendar Automatic Processing Enables you to manage your account profile
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