Early Years Foundation Stage Profile 23-05-2013
Contents
1. Foundation Stage M y Guidance UNC Serving You Foundation Stage Profile Data Submission User Manual 2013 Performance and Intelligence C amp A Page 1 of 12 Foundation Stage Guidance Contents 0 Version Log 3 1 User Defined Groups 4 2 Downloading the Foundation Stage Wizard 5 3 Importing the Foundation Stage Wizard into Assessment Manager 6 4 Running the Foundation Stage Wizard 7 5 Entering the Results on the Marksheet 8 6 Returning your results to Performance and Intelligence C amp A 9 7 Creating an XML CTF in SIMS net 9 a Renaming the file to send to Performance and Intelligence C amp A 11 8 Reports 12 Contact Details If you have any problems with the submission of this return please do not hesitate to contact any member of the Performance and Intelligence Team on the following telephone numbers 01634 331048 01634 337086 01634 331068 Alternatively please email maninfo medway gov uk Performance and Intelligence C amp A Page 2 of 12 Foundation Stage Guidance Version Log oe Number Date Created Amended Amendments Updated By Updates Biome 05 13 N Bowers Recommendations resulting from Dame Clare Tickell s independent review of the EYFS and The results of a national public consultation Performance and Intelligence C amp A Page 3 of 12 Foundation Stage Guidance Assessment Manager Please note that you need to have at least version 7 150 Spring 2013 Upgra2. o 20 Zo a0 c 5 0 ao 6 0 mo pi Dw oo 2 o o a oO D 2 7m 2 ion gt V 0 2 Z e co me Ov oa aw tz lt D 4 va D 2 D 2 59 m2 7 e D2 52 Za E o2 oe oo O 5 2 2 oa Za ast a bt sa pa pi m Sat Sa 2a ex Ea D Eigi FA 3 25 nog o ro wo uo co oo 398 o noo 5 5 SA o E ee 29 22 Se Se g we ug F S ee 8 Se Se Se ae oG OG OG ba a EO no no no lesa 2 Eo a6 to 5 EG EG x GC 4 wo On Ow On aw ow aw ow ow aaa a 30 zw Zo x30 IN 2H Waon GODWIN Kate HILL David RICCI Clara You need to enter a score for each pupil into the columns for the 17 assessments The valid scores are e 3 Exceeding e 2 Expected 1 Emerging e A Unable to access or exempt Once all results have been input click the Calculate button and this will populate the formula columns Check whether you have any missing results by right clicking on the Missing Entry Check column heading and selecting Order Rows Descending You must resolve any Missing Entries before returning your data to us Once you have resolved any missing marks or errors click Calculate Save Close Please Note There is an extra screen to the wizard that creates an export file to return to either the LA or NAA Do not go through this process just keep clicking Next until the wizard closes Performance and Intelligence C amp A Page 8 of 12 Foundation Stage Guidance 6 Returning your results to Performance and Intelligence C amp A Th
3. 2 Phonics Screening Wizard 2013 xml Desktop My Computer a My Network Places File name EYFS Profile Wizard 2013 xml fx Files of type Xml files xml ia C Open as read only The import screen is now shown Make sure that the Overwrite with default values box is ticked and then select Finish followed by Yes to start the import process Finish by selecting Close Performance and Intelligence C amp A Page 6 of 12 Foundation Stage Guidance 4 Running the Foundation Stage Wizard Click on Tools Performance Assessment Wizard Manager and the following screen will appear A list of all the Wizards on your system will be displayed Make sure the filter says Incomplete Select Wizard Filter Incomplete Name E YFS Profile Detail Wizard 2010 EYFS Profile Detail Wizard 2011 EYFS Profile Summary Wizard 2010 EYFS Profile Summary Wizard 2012 EYFS Profile Wizard 2013 Key Stage 1 England 2010 Key Stage 1 Wizard England 2011 Key Stage 1 Wizard England 2012 Key Stage 1 Wizard England 2013 Key Stage 1 rl Phonics Screening Wizard Key Stage 2 England 2010 Key Stage 2 Wizard England 2011 Key Stage 2 Wizard England 2012 ee ma ee ee eee a eee eee a a Mee Edit Date 01 01 2010 01 01 2011 01 01 2010 01 01 2012 01 01 2010 01 01 2011 01 06 2012 01 01 2013 01 01 2012 01 01 2010 01 01 2011 01 06 2012 OA IO IA Complete If you have imported previous wizards they wil
4. Wizard All Key Stage Wizards will be imported on to your system when you install the 7 150 release If you have any problems with the AMPA files please contact EIS Helpdesk on 01622 672779 Performance and Intelligence C amp A Page 5 of 12 Foundation Stage Guidance 3 Importing the Foundation Stage Wizard into Assessment Manager Go to Routines Data in Assessment Import and the following screen should appear Please Note ES Import sitll If the screen below appears please select as appropriate TOTEE If you have any problems contact EIS on 01622 672779 or by emailing eis support Medway gov uk sws Import Assessment Manager Resources Ea X There are new updated Assessment Manager Resources available for import Do you wish to update your system Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of SIMS during import may cause a system crash AMPARK Resources Tracking Templates and Grids M i R ecocesees Yes No Remind me later Select the magnifying glass and the following screen should appear Look in SIMS net a gt amp aE amps ChosenCodesReportSchen O DinnerMoney ClassAnd earGroupSchem My Recent InTouch i clessRegitarepotSrher The system should default to Documents E Plugins ConnexionSchemeCourseS am SystemManager gt ConnexionSchemeSchema S M S N et a i ASCIS_E
5. de to carry out this return To check which version you are currently on open SIMS and on the menu bar select Help About SIMS If you do not have the correct version your SIMS will need to be upgraded 1 User Defined Groups Before importing the FSP wizard you need to consider whether you need to set up a User Defined Group A User Defined Group is used when you have pupils who at the end of Foundation Stage are not marked as being in NC Year R or who left your school after the summer half term if a child joins a new school after the summer half term or during the holiday then the PREVIOUS school is required to report the results Don t forget to exclude any pupils who joined your school after the summer half term See page 17 item 5 2 of the STA Assessment and Reporting Arrangements booklet for the Foundation Stage for more details as their previous school is required to report their results If neither of these points applies to your school skip to Section 2 Downloading the Wizard Otherwise please follow the guidelines below Go to Focus Groups User Defined Groups and the following screen should appear g8 SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help am om BF BPE RM EBE SSO HOES Se Maintain User Defined Groups HH Search e dC Stet SECS Active State icAny gt EFR Description Shor Name Active State Include in Discover Click on the New button and this scr
6. e final step is to create an XML file in the form of a Common Transfer File that will contain all of your Foundation Stage Results Please Note There is an extra screen to the wizard that creates an export file to return to the LA Do not go through this process just keep clicking Next until the wizard closes The XML file needs to be attached to an email and sent to Performance and Intelligence C amp A via maninfo medway gov uk by no later than 4 July 2013 7 Creating an XML CTF in SIMS net From the SIMS net main page go to Tools Setups CTF The following CTF defaults page will appear Configure CTF Defauks Make a note of these 1 Directory Details 2 Data to be Imported by Default 3 Data to be Exported by Default 4 Alternative Destinations two fi le paths here as you will need to know This report contains sensitive information C SIMS CTFYCTFIN Gy Security Message what they are later on CTF expat decoy ay 1 Directory Details CTF import directory in the process CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS net directory is This will probably be Program Files SIMS SIMS net CTFIN Now select Save and Close Go to Routines Data Out CTF Export CTF then in the type box highlight General and click Select Export CTF General Links 1 Data to be Export
7. ecently before you proceed with CTF Export Do you want to continue with CTF Export Performance and Intelligence C amp A Page 10 of 12 Foundation Stage Guidance This will export the CTF to your chosen file location and may take a few seconds Once the file has been created the following screen will appear Please make a note of the file name as you will need this later and then click on OK Export complete CTF file s created 6235001 _CTF_887LLLL_004 xml CTF File Name The Exceptions Log will now appear Please check that within this screen the Number of students in file matches the Number of students processed and that it is what you were expecting from you original documentation The Number of students not exported should be zero If not go back and check your User Defined Group All errors relating to UPNs or FSP Scores must be corrected within your MIS and a new file created Once a correct CTF file has been produced you can exit SIMS net The file s now needs to be renamed and sent to Performance and Intelligence C amp A 7 a Renaming the file to send to Performance and Intelligence C amp A The CTF file created within Section 8 Creating an XML CTF in SIMS net consists of the following The first 7 digits are your school s LA and DfE Number CTF states that ita Common Transfer File 887LLLL states that the destination of the CTF is Medway LA DfE Number 887 004 in this case states that t
8. ed 2 Student Options 3Students 4ExceptionLog 1 P ease m ake sure 1 Data to be Exported that only these 4 Student Basic Details Iv Student Address J sg o a oa o pti 0 N S a re ti c ked SEN Information O shea 2 ASE Z School History O Attendance Summary 0O Looked After Oj FSM History 0O 2 M ak e sure th e view is for Current and Leavers this year Optional Data Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments forOCDA _ which will appear in the DataDescriptor tag within the CTF ee i i Include students 3 Ensure that the Effective Date View Current and Leavers this year a Include Students 3 Students already exported box UPN Preferred Surname Preferred Forename Reg Year i Y820200109033 Aaron Chris PINE 1 is ticked and click the J820200109032 Aaron Liz PINE 1 Refresh Students M920200109034 Aaron Sophie 6SH 1 1820892102001 Abraham Ware GH 3 button M20200105001 Ackton Stan 5BB 5 J823200110003 Ackton Stephen ELM 1 M820200106060 Acton Jordan GTO 3 3 Click on the B820200106090 Acton Samantha 4E5 4 J820200109003 Adams Adam 2B 3 Year Group arrow K823200110081 Adams Laura ELM R and select Year R N823200110025 Adasheji Mohammed PINE 1 1 H820200107008 Adebayor Emmanuel 3EB 3 t3 0820200104002 Adedeji Payal EVC 6 6 820200105002 Affleck Alexis SDT 5 5 2920200105076 Agathocleous Joe KH 6 ICE E820200104003 A
9. een should appear 1 Group Details 1 Add a relevant Group Description Early Years Foundation Stage 13 Active State Grou p Descri ption short Mame Sia a and Short Name Notes Assessments for pupils within Early ears Foundation Stage 2 Make sure the Active State Is Active 3 If you wish add a Include in Discover O brief note 2 Membership Effective Date Range Academic Year 4 Then click on the Action button and raat click Add Member 13 05 2013 Cursor Date ig Zoom a Action Performance and Intelligence C amp A Page 4 of 12 Foundation Stage Guidance The next screen will then be the Select Members screen Change the Group Type to National Curriculum Year Group and click Search then the page will refresh To ensure that each year group are shown together click on the Current Group Header this will then sort the year groups into order To select all the relevant pupils click on the first pupil hold Shift key and select the last pupil To select individual pupils click on the first pupil hold CTRL key and click pupils thereafter From this screen you can also select the pupils who are not in Year R and for whom you need to report on sims Select Members oE ey Search Group Type National Curriculum Yea x Group Effective Date 13 05 2013 Name Gender Year and Reg Group Current Group StrettonJones Edward Male 1 4SH Curriculum Year 1 Fell Mia Female 1 OAK Curriculum Year 1 Anse
10. his the fourth version of this file xml is the file extension Performance and Intelligence C amp A will be receiving many CTFs this summer in the form of FSP Key Stage One and Phonics We are therefore requesting that the name of these files is changed To change the name you will need to follow the file path from the top of page 10 locate the file shown above right click and change CTF to FSP as shown below From To 8235001 CTF 88 7LLLL 004 xml 8235001 FSP _887LLLL 004 xml This will distinguish the file as being your school s FSP CTF file it does not alter anything in the file You will now need to encrypt this data using 7 zip and password protect the file We suggest that you use the same password as your Persistent Absence data ie your OLD S2S password to encrypt the file Alternatively you can pick another password but please be sure to tell us which one you are using but NOT in the same email If you do not already have 7zip software please click on the link below http www medway gov uk educationandlearning informationforschools schoolleadership managementinfor mation guidancenotes aspx 7_ Zip The zip file will then need to be sent to Performance and Intelligence via maninfo medway gov uk by no later than 4 July 2013 Performance and Intelligence C amp A Page 11 of 12 Foundation Stage Guidance 8 Reports Within the Early Years wizard there is a facility to produce reports and compare them to the previous year
11. hmad Carina vc 6 G v amp Export CTF Performance and Intelligence C amp A Page 9 of 12 Foundation Stage Guidance The screen below will show your current pupils filtered 3 Student UPM Prefered Sumame Prefered Forename Red Tear Year ka b 6823200110093 Godwin un Kate nna PINE mmm i ES23200110095 Hill David FINE R R Ge232001 10048 Ricci Clara FINE R R To transfer results to Medway e Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil Scroll down the list of LAs until you find Medway the list should be in alphabetical order Click on Medway and all pupils should now have this destination The Destination School column does not need completing Now scroll down the list to check that ALL pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the screen may have been assigned a different destination or no destination at all If so click on the down arrow for each pupil and select manually Please Note Do not attach a destination LA for any pupils who you do not have assessments for For example if new pupils have joined your school AFTER the May half term simply remove the Destination LA from their row To do this click on their LA Destination box and scrol
12. is year EYFS Profile 2013 ID Wizard EYFS Profile Wizard 2013 Marksheets Filter Incomplete v Please select a Marksheet and click on the pencil to enter edit data CL aS a lt 0 a Sl a P EYFS Profle 2013 a ee To select the marksheet click on its row and then click on the Edit Marksheet button green pencil This will open the marksheet ready of data input 5 Entering the Results on the Marksheet The marksheet will now be displayed as below Marksheet Entry EYFS Profile 2013 Early Years Foundation Stage 13 Print D Export h Calculate telp mp Favour 1 Basic Details 2 Marksheet 1 Basic Details Notes This Marksheet enables you to enter E YFS Profile assessment for pupils at the end of Reception Year fad Last Used Data entry for this Marksheet is complete OU 2 Marksheet Result Date 13 05 2013 Group Membership Date 13 05 2013 a Refresh 4 Summary ot Narrow l Zoom D wn ie wn wo wn o in wo wn wo wn 3o own wo wn o wes mia wes iwi wes jw te jw i pris wes rg pa ri wes jw o gt Je Pr a gt oo a 5 os Por Fe a o gt gt os Pon ae Oly iy iy ty Pin iy gwu iy tu iy iu Di ein iu iu oily Z i t D v 5 a A a i A L i A poi nw og 2 Cas S we ay ne OF as D E lt DH as as LE ET nS o es TE uE Qc lt oc o ao D Ig DO 5 0 0 ao D o D 2T Eo vt zo DU ae oe ae oe DE oe TE E E of oE e 0E 56 oon D A a ose a o a aoa D a ae a Og 52 0 a o 52 fle o 25 To i co a o lt Ww o oe ow 3
13. l also appear in the list but can be excluded from future views by ticking the appropriate box in the Complete column and filtering on Incomplete again Nooljo oololojojojojo ojo Click on the EYFS Profile Wizard 2013 and click on the Next button D Wizard EYFS Profile Wizard 2013 A group of pupils will now need to be selected To do this click on the magnifying glass lf you created a User Defined Group in Section 1 click on the symbol next to User Defined Groups and select the relevant name e g Early Years Foundation Stage 13 and then apply then next If you did not create a User Defined Group select the symbol next to National Curriculum Year Group and select Curriculum Year R then apply then next sims Group Selector JEI Select the effective Group date ron aE ro pE Registration Group A Special Needs Year Group National Curriculum Year Curriculum Year 1 Curriculum Year 2 Curriculum Year 6 Curriculum Year A Assessment User Defined Exam Performance Cohort User Defined Groups Early Years Foundation Stage 13 Key Stage One 2013 Key Stage Two 2013 Phonics 2013 Year 1 Phonics 2012 Yri Phonics 2013 Discover House Apply Clear Selection You will be returned to the Wizard screen with your selected group displayed Click on the Next button Performance and Intelligence C amp A Page 7 of 12 Foundation Stage Guidance There is only one marksheet to complete th
14. l to the top where there is a blank line Click on this and the destination will disappear 3 Students UPN Preferred Surname Prefered Forename Reg Year Year Previous Destination Destination L4 Other Destination School gt B823200110083 Goda at RSE mmm INE D a A a eS mals mmm E 823200110095 Hill David PINE R R Medway 6823200110048 Ricci Clara PINE R R Medway If you have had pupils leaving your school during or after the May half term you must also return these assessments to us If this does not apply to your school please continue with these notes from the bottom of the next page Export CTF button To add the leavers to the file click in the Year Group column header and change the selection back to All Then click in the Year Group column header again and select the R year group The brackets round the year group signify that the pupil s have left Add Medway into the Destination LA box for these pupils the same way as before Once completed click in the Year Group header again and change the year back to All You will now notice that all pupils relevant to Year R have Medway listed in the Destination LA box You are now ready to click the Export CTF button You may receive the following message please select Yes to this to continue SIMS Net 9 CTF Export can cause problems where addresses are untidy or duplicated You may want to check with your System Manager that Address Tidy and Merge has been run r
15. ll Annie Female 1 04K Curriculum Year 1 Froide Jean Pierre Male 1 PINE Curriculum Year 1 Adasheji Mohammed Male 1 PINE Curriculum Year 1 Lancashire Sonya Female 2 2GH Curriculum Year 2 Cadilia Celia Female 2 2GH Curriculum Year 2 King Larry Male 2 2GH Curriculum Year 2 Lewis Nick Male 2 2JB Curriculum Year 2 North Colin Male 2 2JB Curriculum Year 2 Ling xing Female 2 2JB Curriculum Year 2 Henry Stuart Male 2 2JB Curriculum Year 2 Evans Callum Male 6I6KH1 Curriculum Year 6 Once all pupils are selected click the OK button The membership panel should now be populated with your current year R pupils and any other pupil selected in the previous step 2 Membership Effective Date Range 01 03 2012 31 06 2013 Apademic ear Academic Year 2012 2013 v Cursor Day Sirsa Dist 19 01 2013 TeiZoom Ss Action Godwin Kate ALPINE Hill David A PIME Ricci Clara ALPINE If you have a pupil s leave who also need to be reported please click on the Action Add Member button this will return you to the Select Members screen Click on the Group Type filer and select All then Search Find the relevant pupil s click on the first pupil hold CTRL key and click pupils thereafter then click on OK You will now be returned to the Membership screen where all chosen pupils will be displayed Click on the Save button near the top of the screen and Close 2 Downloading the Foundation Stage
16. rrorResolution xml ConnexionsSchemeStuden ie AttendanceCodeSchema xml CourseAndYearGroupSche AttendanceReturnErrorResolution xml CourseSchema xml If th is d oes not h ap pe n yo u wi h ave B AttendanceearSchema xml CoursesSchema xml PE i AttRet_Configuration xml DENIErrorResolutions xml to n avigate to it by C icki ng on th e My Canit CensusErrorResolutions xml DENI Lookup xml d ro p d own arrow CESEW Configuration xml DMHistoryOFAttendanceSc Desktop CESEWErrorResolutions xml S DMStudentUPNSchema xm lisa gt My Network j 2 ee Places File name Files of type Xml files xmnl x C Open as read only Select the AMPA folder Double click on this and then open the following folders England Primary and Middle Deemed Primary and then Assessment Manager The following screen should be displayed with the wizards included Click on EYFS Profile Wizard 2013 Open Look in 9 Assessment Manager lv 2 em Av Pt Score Calc Templates AMF xml 4 ie EAL TA Aspects xml My Recent En KS1 Templates xml Documents En K52 Templates xml EYFS Profile Wizard 2013 xml Key Stage 1 Wizard England 2013 XML Key Stage 2 Templates England 2013 XML Key Stage 2 Wizard England 2013 XML P Scale Templates Key Stages 1 3 2013 xml TL B QCDA Test Templates K52 2013 xml Year 1 Phonics Screening Wizard 2013 xml Year
17. s National results To access the reports click on Tools Performance Assessment Wizard Manager Click on EYFS Profile Wizard 2013 and then next Check that the correct group has been assigned Curriculum Year R or Early Years Foundation Stage 13 then select next twice The next screen should be Individual Reports Within this screen there should be one report Early Years Foundation Stage Report 2013 as shown below At a later date there should be National results to compare to within this location Wizard E FS Profile Wizard 2013 Jeg Edit Date Preview Earl Years Foundation Stage Report 2013 2004 2013 Print Membership Dates for Group Early Years Foundabon Stage 13 Students Surname Forename DOB Reg Grp Godwin Kate 1870172007 PINE C Hill David 18 05 2007 FINE C Ricci Clara 2303 2007 PINE Select All Deselect All lt Back Mext gt rin Cancel Performance and Intelligence C amp A Page 12 of 12
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